Data entry specialist vs office specialist

The differences between data entry specialists and office specialists can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a data entry specialist and an office specialist. Additionally, an office specialist has an average salary of $33,477, which is higher than the $32,392 average annual salary of a data entry specialist.

The top three skills for a data entry specialist include data entry, customer service and computer database. The most important skills for an office specialist are customer service, data entry, and patients.

Data entry specialist vs office specialist overview

	Data Entry Specialist	Office Specialist
Yearly salary	$32,392	$33,477
Hourly rate	$15.57	$16.09
Growth rate	-	-5%
Number of jobs	89,081	98,760
Job satisfaction	5	-
Most common degree	Bachelor's Degree, 38%	Bachelor's Degree, 44%
Average age	44	47
Years of experience	2	2

What does a data entry specialist do?

A data entry specialist is responsible for filling data in a database or platform with precision and speed. There are instances when a data entry specialist must convert files and input information using particular devices or scanners. There are also situations where one has printed materials as a source, such as billing information, data logs, and other forms of documentation. Furthermore, a data entry specialist can also be in charge of regular correspondence, spreadsheet maintenance, and other data-related administrative tasks.

What does an office specialist do?

An office specialist is responsible for performing administrative and clerical duties to support the organization's daily operations. Office specialists must be highly organizational, as well as having excellent time-management skills to handle work units. They have duties including data entry procedures, greeting visitors, responding to customers' inquiries through phone calls and e-mails, and filing and sorting documents. Office specialists are responsible for creating meeting reports, scheduling appointments, evaluating financial statements, coordinating with other staff for event planning, and assisting the senior management with complex functions.

Data entry specialist vs office specialist salary

Data entry specialists and office specialists have different pay scales, as shown below.

	Data Entry Specialist	Office Specialist
Average salary	$32,392	$33,477
Salary range	Between $24,000 And $42,000	Between $25,000 And $43,000
Highest paying City	Washington, DC	Washington, DC
Highest paying state	Alaska	Massachusetts
Best paying company	DeWitt LLP Law Firm	Brookhaven National Laboratory
Best paying industry	Finance	Finance

Differences between data entry specialist and office specialist education

There are a few differences between a data entry specialist and an office specialist in terms of educational background:

	Data Entry Specialist	Office Specialist
Most common degree	Bachelor's Degree, 38%	Bachelor's Degree, 44%
Most common major	Business	Business
Most common college	-	Western Carolina University

Data entry specialist vs office specialist demographics

Here are the differences between data entry specialists' and office specialists' demographics:

	Data Entry Specialist	Office Specialist
Average age	44	47
Gender ratio	Male, 24.8% Female, 75.2%	Male, 18.3% Female, 81.7%
Race ratio	Black or African American, 10.4% Unknown, 4.2% Hispanic or Latino, 20.6% Asian, 7.9% White, 56.3% American Indian and Alaska Native, 0.6%	Black or African American, 8.1% Unknown, 4.9% Hispanic or Latino, 19.8% Asian, 8.4% White, 57.7% American Indian and Alaska Native, 1.2%
LGBT Percentage	5%	6%

Differences between data entry specialist and office specialist duties and responsibilities

Data entry specialist example responsibilities.

Manage FedEx account; send and receive large volume of tax and accounting paperwork.
Enter ten-key data; fastest keystrokes reach 104 wpm.
Land Venezuela 1- 2D and 3D designer perform processing and QC for land acquisition seismic.
Used SQL scripts to process automate crack and lane detection on files that require it.
Enter bank account information on individual life policies in Guard-O-Matic (ACH) payment plan.
Fill a bin/tray/tray/box with complete packets then place it in the designated area to await QC.

Office specialist example responsibilities.

Provide support for enrolling patients into health coverage programs and manage sensitive patient information to ensure accuracy and confidentiality.
Manage and maintain patients' medical records by utilizing computer applications management database processing system to ensure county compliance.
Manage operational FedEx relationship through order fulfillment, shipment tracking, and communication with parties involve in shipment transaction.
Provide assistance to office staff including preparing and proofreading memos and grants, transcribing meeting minutes for staff and answering phones.
Perform multiple bookkeeping duties including departmental payroll, print financial reports and other financial material as needed.
Communicate HIPAA compliance to staff, field and outside agencies.

Data entry specialist vs office specialist skills

Common data entry specialist skills

Data Entry, 25%
Customer Service, 16%
Computer Database, 12%
Computer System, 4%
WPM, 4%
Charge Entry, 3%

Common office specialist skills

Customer Service, 18%
Data Entry, 10%
Patients, 9%
Office Equipment, 6%
Phone Calls, 6%
Word Processing, 4%

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Data Entry Specialist
Data Entry Specialist vs Office Specialist

Updated January 8, 2025

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