Data processor vs data entry representative

The differences between data processors and data entry representatives can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a data processor and a data entry representative. Additionally, a data entry representative has an average salary of $33,173, which is higher than the $33,076 average annual salary of a data processor.

The top three skills for a data processor include computer database, data processing and financial data. The most important skills for a data entry representative are customer service, outbound calls, and inbound calls.

Data processor vs data entry representative overview

	Data Processor	Data Entry Representative
Yearly salary	$33,076	$33,173
Hourly rate	$15.90	$15.95
Growth rate	-	-
Number of jobs	92,954	147,777
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 40%	Bachelor's Degree, 28%
Average age	44	44
Years of experience	2	2

What does a data processor do?

A data processor is responsible for encoding various information to the organization's database, originating from either manual or electronic communications. Data processors must be highly detail-oriented, especially on analyzing the completeness of data before uploading it to the system. In some cases, a data processor performs in-depth research to verify the authenticity of the information. A data processor should have excellent typing skills and knowledge with office software tools to create proper formatting and ensure accuracy for easy comprehension.

What does a data entry representative do?

Data entry representatives are professionals who are responsible for entering data from different documents into the computer systems for storage, processing, and data management. These representatives must prepare documents for data entry and check the accuracy of the data that has been inputted into the database software. They must resolve the discrepancies in information as well as create data backups as part of their contingency plan. Data entry representatives must also test the new database systems so that information can be used by other people for reference or reports.

Data processor vs data entry representative salary

Data processors and data entry representatives have different pay scales, as shown below.

	Data Processor	Data Entry Representative
Average salary	$33,076	$33,173
Salary range	Between $26,000 And $40,000	Between $26,000 And $41,000
Highest paying City	Los Angeles, CA	Urban Honolulu, HI
Highest paying state	Alaska	Alaska
Best paying company	AECOM	Alere
Best paying industry	Technology	Automotive

Differences between data processor and data entry representative education

There are a few differences between a data processor and a data entry representative in terms of educational background:

	Data Processor	Data Entry Representative
Most common degree	Bachelor's Degree, 40%	Bachelor's Degree, 28%
Most common major	Business	Business
Most common college	-	-

Data processor vs data entry representative demographics

Here are the differences between data processors' and data entry representatives' demographics:

	Data Processor	Data Entry Representative
Average age	44	44
Gender ratio	Male, 31.2% Female, 68.8%	Male, 23.8% Female, 76.2%
Race ratio	Black or African American, 9.9% Unknown, 4.2% Hispanic or Latino, 20.7% Asian, 8.5% White, 56.1% American Indian and Alaska Native, 0.6%	Black or African American, 9.6% Unknown, 4.2% Hispanic or Latino, 22.4% Asian, 7.6% White, 55.7% American Indian and Alaska Native, 0.6%
LGBT Percentage	5%	5%

Differences between data processor and data entry representative duties and responsibilities

Data processor example responsibilities.

Manage and prepare pharmaceutical records for multiple FDA audits.
Research the CPT coding manual and edit reference codes from CMS.
Utilize knowledge of diagnosis codes and CPT codes to prevent denial of claim.
Process Medicare and Medicaid papers.
Enter data information about insurance claims for Medicaid.
Demonstrate understanding of HIPAA laws and ability to maintain confidentiality.

Data entry representative example responsibilities.

Facilitate entry of customer data and payment information for Medicare, Medicaid, and private insurance billing according to HIPAA guidelines.
Enter payroll information into EasyPay system AS400.
Update and add patient information into AS400 system.
Follow all HIPPA guidelines to help protect patients, clients and company information.
Obtain correct diagnosis from doctors and apply correct ICD-9 codes to expedite billing/payment process.
Correct Medicare and Medicaid claims prior to billing to limit delay due to administrative error.

Data processor vs data entry representative skills

Common data processor skills

Computer Database, 18%
Data Processing, 16%
Financial Data, 5%
Data Entry, 5%
Computer System, 5%
QC, 5%

Common data entry representative skills

Customer Service, 13%
Outbound Calls, 8%
Inbound Calls, 7%
Company Database, 7%
Patient Demographics, 6%
Computer System, 6%

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Data Processor
Data Processor vs Data Entry Representative

Updated January 8, 2025

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