Executive administrative assistant jobs in Clark, NJ - 1,363 jobs

Household Manager/Personal Assistant to Family and CEO A high-net-worth family and CEO/Founder of a Tech Company is hiring for an eager, organized and proactive Household Manager/Personal Assistant. Salary range commensurate with experience $110-150k base range + $500 monthly stipend towards health benefits, PTO, and discretionary bonus Location: Tribeca, NYC - hybrid role working remotely, running errands around NYC or with the principal onsite as needed - flexibility is key. Hours: no set hours, but 24/7 mentality is needed. Qualifications: 2+ years of PA/House Management experience - must have experience working around and with children and enjoy this! NYC savvy You are a GSuite and organizational ninja when it comes to extremely detailed and complex scheduling. Utilize GSuite to create and organize systems, lists, basic accounting, budgeting, birthday planning, gift tracking, order tracking, task tracking, etc. You care about tech and data security. You are a Zoom, Google Meet, conference set-up guru. Strong communication skills Experience using Asana or another project management software or tools to create timelines or plan much bigger projects You can keep up with very high functioning, fast workers. You probably buy your Christmas presents in August. Friends ask you to organize their closets or their finances. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Executive Assistant to Senior Executive - Global Asset Manager Compensation: $110,000-$125,000 base + OT + Bonus Overtime: Eligible (estimated compensation at ~$142,500-$165,000 depending on hours worked) + bonus (~20%) Hours: 45-50 hours/week Benefits: 100% paid Medical/Dental/ Vision, daily lunch provided Overview A leading Global Asset Manager is seeking a high-caliber Executive Assistant to support a Senior Executive in the firm's New York office. This role is ideal for someone who “just gets it”-a proactive, thoughtful, and highly reliable EA who brings strong judgment, a friendly and humble demeanor, and a desire to contribute meaningfully to the executive's success. You'll be part of a tight-knit, high-performing team environment where flexibility, polish, and a can-do attitude are essential. The right person is upbeat, collaborative, low-ego, and scrappy, with the ability to pivot quickly and stay two steps ahead. This is a long-term-growth opportunity for someone who wants to grow with the executive and deepen their career within asset management. Key Responsibilities Provide high-touch executive-level administrative support, including complex calendar and inbox management, scheduling, and coordination across global time zones. Anticipate needs and “look around corners” to ensure the executive is always prepared. Coordinate domestic and international travel, itineraries, logistics, and occasional personal support as needed. Prepare meeting materials, presentations, briefing documents, and follow-up communication. Serve as a warm, professional representative of the executive with internal and external stakeholders. Partner closely with other assistants and teams to ensure seamless operations and information flow. Manage expense reports, invoices, purchase orders, and other administrative systems. Handle last-minute changes with grace, perseverance, and a calm, solutions-oriented mindset. Participate in team initiatives, culture-building activities, and process improvements. Qualifications 3+ years of Executive Assistant experience within asset management or financial services (required). Strong business judgment, intuition, and the ability to anticipate needs before they arise. Friendly, positive personality with a willingness to pitch in and “do whatever it takes.” Team-oriented, collaborative, and genuinely enjoys supporting others. Polished communication skills (verbal and written), with a professional presence. Flexible, adaptable, and able to pivot quickly in a fast-paced environment. Strong perseverance, follow-through, and attention to detail. Ability to maintain confidentiality and exercise discretion at all times. Compensation & Benefits Base salary: $110,000-$125,000 Overtime: Eligible (estimated compensation at ~$142,500-$165,000 depending on hours worked) + bonus (~20%) Bonus: Annual performance-based Benefits: 100% employer-paid Medical, Dental, and Vision Free lunch daily Additional perks and firm-wide benefits

Who We Are JOYC Brands is a multi-disciplinary brand studio dedicated to incubating and scaling disruptive consumer products. As the parent company of Tinkr, JOYC, and a growing portfolio of lifestyle brands, we combine thoughtful design with omnichannel expertise to captivate modern audiences. Visit JOYCbrands.com to see what we're building. The Opportunity We are looking for a hungry, high-energy individual to serve as the right hand to our CEO. This is a hybrid role that blends the organization of an Executive Assistant with the strategic execution of a Chief of Staff. You will not just be taking notes; you will be holding the team accountable. You will not just be booking travel; you will be spotting the next big trend. Critically, you must be an AI-native. We need someone who leverages Artificial Intelligence to work faster, smarter, and more efficiently than the average person. Who You Are AI-Powered: You don't write emails from scratch; you prompt them. You don't summarize meetings manually; you use tools. You are constantly finding new ways to use AI to 10x your output. Hyper-Organized: You are obsessed with order. You anticipate problems before they happen and have a system for everything. Nothing slips through the cracks. Trend-Savvy: You have your finger on the pulse of culture. You know what is "cool," what is selling, and where the market is going before the data even shows it. Thick-Skinned & Vocal: You aren't afraid to hold people accountable-whether that's the CEO or the sales team. You follow up relentlessly. What You Will Do 1. The CEO's Right Hand (Operations) AI-Driven Efficiency: Utilize LLMs (ChatGPT, Claude, etc.) to draft communications, summarize research, and automate repetitive tasks. The "Enforcer": Attend meetings, take detailed notes, and chase down team members to ensure deliverables are met on time. Gatekeeping: Manage the CEO's calendar and inbox with military precision, ensuring focus remains on high-priority growth tasks. 2. Strategic Growth (Sales & Product) Product Development: Research emerging trends and assist in line development. Use AI tools to visualize concepts or analyze market data to keep us ahead of the curve. Sales Support: Manage sales follow-ups and ensure the pipeline is moving. You will be the engine that keeps our deals from stalling. Requirements AI Fluency is a MUST: You must be highly proficient in prompting and utilizing AI tools (ChatGPT, Midjourney, Perplexity, etc.) to accelerate work. In-Office Requirement: Our office is in Brooklyn, NY. You must be willing and able to travel to the office daily. Tech Stack: Proficiency in Slack, Notion/Asana, and CRM tools. A "Figure It Out" Mindset: When you don't know the answer, you find it immediately.

THE CLIENT Our client is a globally recognized alternative investment firm with over 40 years of industry leadership. Headquartered in New York and with offices all over the world, it has an outstanding reputation. You'll be surrounded by high-performing, driven, and genuinely kind colleagues in a culture that values its people and invests in their growth. With thoughtful benefits and a strong focus on professional development, this is a place where careers thrive. We've proudly partnered with this firm for over a decade, placing exceptional talent who have gone on to build remarkable careers. THE ROLE This firm is seeking Executive Assistants to support senior executives across various teams. This is a dynamic and high-volume support role ideal for a proactive, detail-oriented individuals who thrive in fast-paced, team-oriented environments. EAs here are critical to the smooth functioning of the business, juggling complex calendars, international travel, and tight deadlines with grace and precision. Key responsibilities include but are not limited to: Manage complex calendars (100+ meetings/week) Coordinate international and domestic travel, including visas and multi-stop itineraries Process expenses Prepare meeting materials Work closely with internal teams and fellow EAs across the globe to ensure seamless support and coverage Assist with high-level administrative projects, help streamline processes, and contribute to overall team efficiency THE CANDIDATE The ideal candidate is calm under pressure, solution-focused, and thrives in a structured, high-performance environment. You'll be the right fit if you bring a can-do attitude, a commitment to excellence and genuine care for the work that you do and the impact it has on your team. 5-7+ years of experience in a similar administrative role, ideally within financial services Excellent communication and organizational skills High proficiency in Microsoft Office, Zoom, and Teams Demonstrated ability to manage shifting priorities with professionalism and composure Positive, humble, and proactive with a strong sense of ownership THE COMP/BENEFITS Salary ranges between $85,000 - $130,000 base Hybrid - 4 days in office (core hours: 9:00 AM - 6:00 PM) Paid OT built into core hours and a generous discretionary bonus Great benefits including 100% healthcare coverage (medical, dental, vision), 401(k) plan, free breakfast, lunch, snacks daily, an on-site fitness center, and 15 vacation days + 7 sick days + public holidays (including Columbus Day and day after Thanksgiving) Joss Search is proud to be an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace. We celebrate individuality and strive to create an environment where everyone feels valued and empowered.

Full Time, Permanent Position Our client is a dynamic and rapidly expanding brand management and private equity firm, is seeking a poised, highly capable Executive Administrative Assistant to directly support the COO in a fast-paced, high-expectation environment. This is a pivotal role requiring exceptional communication, organizational, and problem-solving skills, as well as the ability to navigate high-level, confidential matters with discretion and professionalism. The ideal candidate is a strategic thinker and confident gatekeeper who thrives in a high-pressure setting and is deeply committed to enabling executive productivity. Core Responsibilities: Act as the right hand to the COO, managing an extremely active calendar, coordinating complex scheduling across global time zones, and prioritizing competing demands Serve as primary point of contact and liaison for internal and external stakeholders, exercising sound judgment and diplomacy Coordinate board meetings, investor relations events, and key internal leadership gatherings, including preparation of agendas, briefing materials, and follow-up documentation Manage highly confidential and sensitive information related to business strategy, brand acquisitions, and key partnerships Handle travel arrangements, both domestic and international, providing on-call support as needed Proactively monitor deadlines, commitments, and deliverables to ensure the COO is prepared and supported at all times Draft high-level correspondence, memos, and reports with a sharp eye for tone, accuracy, and clarity Support ad hoc projects involving strategic initiatives, special events, and brand-related campaigns, often liaising with top-tier partners and executives Qualifications: Strong, hands-on experience supporting a CEO, COO, Chairman, Founder, or other C-suite executive in a demanding, fast-paced environment Strong discretion and professionalism in handling sensitive and high-stakes information Highly polished communication skills, written and verbal, with the ability to interface confidently with investors, board members, and brand partners Masterful calendar, time, and task management skills, with a “no task too small” mentality and proven ability to stay calm under pressure Background in private equity, brand management, retail, fashion, or consumer goods is a significant plus, but not required

Our client, a global leader in commercial real estate services, is seeking an experienced Administrative Associate / Executive Assistant to provide high-level administrative support to C-suite executives at a professional office location in New York, NY. This is a full-time, 2-month contract opportunity with the possibility of extension and potential conversion to a full-time role. The position is fully onsite and operates Monday through Friday, 8:00am-5:00pm, with flexibility as needed to support executive schedules. In this role, you will serve as a trusted administrative partner to executive leadership, ensuring seamless coordination of daily activities, communications, and vendor interactions. You will work closely with internal teams, external partners, and service providers while maintaining professionalism, confidentiality, and operational efficiency. This position is ideal for a highly organized executive assistant who thrives in a fast-paced, executive-level environment and is comfortable managing multiple priorities with precision and discretion. Key Responsibilities • Provide administrative services for C-suite executives. • Manage calendars, meetings, travel arrangements, and correspondence. • Serve as the primary point of contact for executive-level communications. • Escort and coordinate with vendors and external partners onsite. • Assist with office supply management, ordering, and expense tracking. • Collaborate with security and cleaning vendors to support office operations. • Maintain accurate records, documentation, and administrative files. • Support executives with ad hoc administrative and operational tasks. Must-Have Qualifications / Skills • 3-5 years of experience in an executive administrative or C-suite support role. • Strong communication, organization, and multitasking skills. • High level of professionalism, discretion, and confidentiality. • Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. • Ability to work onsite and adapt to executive-level demands. Nice-to-Have Skills • Experience coordinating vendors, security, or facilities services. • Background supporting executives in a corporate or professional services environment.

The Role Nerd Apply is building the data layer for education. As the company grows, focus and execution matter more than ever. As the Executive Assistant & Office Admin, you'll be a force multiplier for the founders and leadership team. You'll own day-to-day coordination, protect time and attention, and help the company operate smoothly as we scale. You'll be close to decision-making, trusted with sensitive information, and expected to anticipate needs before they become issues. Mission Enable the leadership team to operate with clarity, focus, and momentum by owning coordination, logistics, and operational follow-through. Salary + Benefits $60k - $80k + Equity Healthcare Location NYC Office at Bryant Park (12 In-Person Employees) What You'll Do Own executive support and coordination Manage calendars, scheduling, and priorities for founders and senior leaders Anticipate conflicts, deadlines, and prep needs before they arise Handle sensitive communications with discretion and professionalism Keep the organization running smoothly Coordinate meetings, offsites, and in-office logistics Track action items and ensure follow-through across teams Help maintain clear operating rhythms as the company grows Support company operations Assist with onboarding logistics for new hires Coordinate travel, events, and office setup Help manage vendor relationships and recurring operational needs Be a trusted partner to leadership Serve as a sounding board and thought partner when needed Handle confidential information with care and good judgment Step in wherever necessary to keep things moving Who You Are Prior experience supporting executives or senior leaders in fast-paced environments Highly organized and comfortable managing multiple priorities at once Trusted, discreet, and calm under pressure Strong written and verbal communicator NYC-based and comfortable working in-office How You Work You're organized and proactive, with strong attention to detail You anticipate needs and solve problems before they escalate You communicate clearly and follow through consistently You stay calm and grounded in high-velocity environments You take pride in helping others do their best work What Success Looks Like Leaders are focused, prepared, and well-supported Calendars, meetings, and priorities run smoothly Operational details are handled without friction The office and team operate with clarity and momentum About Nerd Apply Nerd Apply is building the data layer for education. Counselors guide some of the most important decisions students and families make, yet they've historically lacked access to clear, reliable outcomes data. Nerd Apply partners with counselors to responsibly aggregate real admissions results and turn them into usable insight. This shared data helps counselors advise with greater confidence, helps schools and districts understand what's actually working, and creates a foundation for better decisions across the education system. We're building Nerd Apply with a high bar for trust, respect for professional judgment, and the ambition to create infrastructure education can rely on for decades.

We are redefining how organizations approach their SAP & ERP back-office strategy globally. Our specialized methodology and highly skilled teams enable enterprises to rapidly bring together lower cost ERP capabilities, revenue growth and streamlined operations in a powerfully simple solution. To sustain our explosive growth, we are looking for drivers-people who thrive on responsibility and live for the next big challenge. We seek to employ the brightest and most forward-thinking talent on the planet; we're looking for professionals who aren't content with the status quo-people who are more interested in how things could become. Accelerate your career and succeed in an environment where you can make an impact every day. We invite you to join in to stand out. We are looking for an Executive Assistant to provide a range of administrative support services to the CEO, including ongoing assistance on both routine and special projects. Provides information and assistance to support a seamless work environment for the CEO. Responsibilities: · Provides high level support for Payroll, accounts payable / receivable. · Create professional and visually dynamic PowerPoint presentations from different source data and inputs · Assist in preparation, assembly and delivery of financial reports, analyses, and other operational reports as assigned. · Strong planning skills required. Ability to prioritize work, multi-task, and adjust to multiple demands with minimal supervision and discretion. · Interface appropriately with a broad array of internal and external stakeholders, including senior executives, customers, company employees at all levels, vendors and other callers. · Serves as liaison between the departments · Perform other duties or special projects as assigned and required. Requirements: · Bachelor's degree in business/accounting or marketing · Minimum of three years progressively responsible administrative experience required. · Excellent writing, editing, grammatical, organizational, and research skills. · Comfortable working in a high-growth, fast paced environment. · Strong interpersonal skills. · Skilled at being a good team member. · Word processing such as formatting templates, documents, and PowerPoint presentations. Expertise in PowerPoint is particularly valuable including building and editing. · You will report directly to the CEO. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. We are an Equal Opportunity Employer. Our policy is to extend opportunities to qualified applicants and employees on an equal basis regardless of sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.

Our client, a high-growth financial firm is hiring an Executive Assistant for their expanding Midtown office. This is a highly visible role, supporting a dynamic group of investment professionals. This is an ideal role for an experienced Executive Assistant with experience in a fast-paced, ever-changing environment. You'll be joining a supportive, collaborative EA team, playing a key role in the success of the investment partners, and the company as a whole. This role is a remote position, requiring occasional back-up, in-office support on high volume days. Due to this, candidates must be NYC-based. Responsibilities: Manage the executive team's constantly shifting calendars consisting of stakeholder meetings, executive activities, and industry events. Organize and execute complex domestic and international travel plans, including tracking flights, anticipating issues, and providing prompt resolutions. Oversee expense reporting through Concur. Assist in conference and event coordination, including registration, material preparation, client dinners, and team events from planning to execution. Proactively communicate needed information and updates to executive team and key stakeholders. Work collaboratively with other administrative team members by partnering on team projects and providing back-up support as needed. Requirements: 5+ years of administrative support experience. Background in fast-paced financial services environment required. Experience in a high-growth start-up highly preferred. Bachelor's Degree preferred. Proficiency in MS Office and Zoom required, experience with Concur preferred. A collaborative and growth minded work ethic with strong problem-solving and conflict resolution skills. Ability to simultaneously execute multiple projects in a fast-paced environment to a high level of detail.

For over twenty years, the Posen Library has produced print and digital collections of primary sources (images as well as excerpts from texts translated from more than twenty languages). Experts in the field have curated these sources, which represent a variety of voices from Jewish culture and history, from all over the world and from the biblical to the contemporary periods. Through them, the Posen Library seeks to fulfill its mission to provide an expansive view of Jewish culture and history and to combat the tendency to reduce and simplify debates about Jews, Jewishness, and Judaism. We will soon complete the print volumes and seek a highly organized, people-oriented, early career professional to assist the CEO in day-to-day operations as well as meeting and scheduling support. The position is a split role, with both administrative and communications components. This person will help the project expand its user-base by using their excellent writing skills to bolster external communications and by serving as a thought partner to the CEO on outreach efforts. Candidates must be committed to an understanding of Jewish culture that includes a multiplicity of voices and viewpoints. This is an ideal position for someone who has recently graduated with a university-level degree and has experience in Jewish communal or campus work, particularly across political and/or religious lines. This role is also an opportunity to learn from a seasoned colleague with twenty years of experience in the field. Executive Assistant tasks (~70% of the position) include but are not limited to: Manage ever-changing calendar for the CEO Support logistics for virtual & in-person meetings, including arranging travel Establish and maintain constructive and cooperative relationships with advisors, the funder, colleagues, and external contractors Maintain and improve electronic filing systems Ensure contracts are signed in a timely manner Reconcile expenses Prepare internal reports, collect and prioritize information from diverse stakeholders including staff and advisors Communications Associate tasks (~30% of the position) include but are not limited to: Promote the Posen Library online and through communications work, including working with consultants and the CEO to write and edit promotional and email copy in alignment with the project mission, brand, and core values Reignite the project's social media accounts and manage them, including developing creative content (written & graphic), soliciting content from colleagues, and managing the social media calendar Serve as a thought partner to the CEO around outreach & growth strategy, particularly focused on university communities Attend relevant events and build the organization's network, connections, and profile Qualifications At least 2 years of experience in project administration and logistics support A basic understanding of Jewish terms and culture Excellent communication skills digitally and in-person Ability to hold and manage multiple viewpoints and perspectives Social perceptiveness, active listening skills, discretion, and the ability to communicate diplomatically Demonstrated track record of increasing user bases and/or community engagement through social media, ideally around Jewish topics Demonstrated ability to manage and prioritize multiple tasks and logistics Independent initiative and resourceful problem-solving Reliability and punctuality A passion for inclusive learning environments Excitement to be part of a people-centered team committed to one another's growth Desire for mentorship A sense of humor and ability to roll with the punches Proficiency in common work and content creation applications, including Google Drive, Microsoft Office, Dropbox, Slack, Canva, as well as an enthusiasm to learn more Term This is a salaried, full-time position. Must be able to legally work in the United States or Canada and have the ability to travel nationally and internationally for occasional meetings, events, and conferences. Preference will be given to those based in the NYC area. Please send a letter of interest and CV to managing editor Sarah Shectman at ************************** by Wednesday, January 28. Compensation $75,000 annual salary plus a generous benefits package including: 20 days of paid vacation, 12 days of flexible time off, select holidays Employer contribution toward medical, dental, and vision premiums Up to $2,000 annual reimbursement for non-covered medical expenses Up to $1,000 annual professional development support Up to $1,000 annual childcare coverage reimbursement for work-required travel 3 months of paid family leave 3 months fully paid sabbatical, eligible after 4 years of full-time employment

The New York City office of a pretigious global investment firm is looking for a couple of excellent Executive Assistants (positions open due to growth of the company). These roles will be supporting a team (HR or Investor Relations/Marketing) so the proper candidate must have current/recent experience supporting multiple individuals. The position is working from the NYC office 4 days/week and one day is remote. Key Responsibilities: Organize travel arrangements, including booking flights, hotels, and transportation. Ensure all necessary documents (Visas if required) are in order. Heavy calendar management including scheduling meetings, interviews, and conferences as requested by key stakeholders. Screen/manage phone calls, emails, and other forms of communication including but not limited to drafting correspondences or responding to routine inquiries. Process expenses. Arrange/prepare materials for meetings. Assist with special projects or initiatives as needed. Partner with the other EA to ensure seamless team coverage. Contribute to a “no task too big or small” culture, ensuring things get done efficiently and accurately. Key Requirements: Bachelors Degree required Strong attention to detail, organizational skills and follow-through. Handle sensitive information and maintain a high level of confidentiality. Able to quickly adjust to changing priorities, urgencies, and unexpected situations. Advanced proficiency in Microsoft Office, experience in Concur and aptitude to learn new software tools. Able to find solutions to challenges or obstacles that may arise in the course of the day. Maintain a high level of professionalism in all interactions and represents the organization in a positive manner.

The Special Assistant to the Senior Vice President of Human Resources plays a critical role in driving the transformation and continuous improvement of Human Resources services. This position supports strategic project management, process improvement initiatives, governance activities, and executive-level coordination. Serving as a key member of the senior management team, the Special Assistant partners with HR Business Partners, HR leadership, and cross-functional stakeholders to advance organizational priorities, improve operational effectiveness, and ensure accountability across HR initiatives. Essential Duties and Responsibilities Key Responsibilities Proactively manage the SVP of HR's complex calendar, anticipating priorities, resolving conflicts, and aligning schedules with strategic objectives Maintain forward-looking awareness of deadlines, deliverables, and competing priorities in a fast-paced healthcare environment Act as a strategic business partner to the SVP of HR by preparing, reviewing, and refining executive-level presentations, reports, and materials Serve as a trusted gatekeeper and liaison, exercising sound judgment in high-level internal and external interactions Operate beyond traditional administrative support, functioning as an executive partner and business manager to senior leadership Executive & Administrative Support Represent the Senior Vice President of Human Resources in meetings and forums as assigned. Manage agendas, attendance, materials, and logistics for HR Council, Recruitment Council, HR Governance meetings, and other major forums, including coordination of Webex participation. Manage HR Governance agendas, materials, follow-ups, and facilitate meetings. Coordinate executive coverage in the absence of the Senior Executive Secretary. Assign system access and provide administrative oversight of the HR Confidential SharePoint. Human Resources Operations & Initiatives Participate in developing, establishing, implementing, and recommending HR policies, practices, methods, procedures, and programs to improve operations. Assist with HR projects including, but not limited to, accretions, departmental reorganizations, and job description standardization. Facilitate the review and approval of Managerial Annual Leave Buyout requests in collaboration with the SVP of HR and Payroll. Prepare and issue one-year anniversary messages to new employees. Compile and distribute information to and from Chief Human Resources Officers and HR Directors. Develop and consolidate annual reports highlighting HR accomplishments. Process Improvement & Project Management Identify and lead strategic process improvement initiatives in collaboration with key stakeholders. Serve as Project Manager for major HR initiatives, tracking progress and maintaining project trackers. Compile, analyze, and prepare metrics, dashboards, and project outcomes for executive presentation. Ensure timely completion of reports and required documentation. Support and communicate updates related to HR Governance, HR & Payroll Governance, and related initiatives. Participate in the development of standard work, workflows, visual management tools, and best practices. Provide consultation to leadership to support change management, continuous improvement, and problem-solving efforts. Policy & Procedure Management Track draft HR policies and procedures through development and approval stages. Research background and best practices to support policy and procedure development. Facilitate policy and procedure authorization with key stakeholders. Qualifications Education Bachelor's degree in Business, Human Resources, or a related field required Advanced degree preferred Experience Minimum of 5 years' experience supporting senior executive leadership within a healthcare environment Senior-level experience as a Special Assistant, Executive Partner, Business Manager, or equivalent (not a traditional administrative role) Exceptional organizational, communication, and time-management skills with the ability to manage competing priorities Highly professional, polished, and confident presence in executive, stakeholder, and cross-functional settings Demonstrated ability to operate strategically, anticipate needs, and influence outcomes Legal, regulatory, or compliance experience strongly preferred Knowledge, Skills & Abilities Strong project management and organizational skills Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Visio) Ability to manage multiple priorities, meet deadlines, and work independently Excellent communication, presentation, and stakeholder engagement skills High level of discretion and ability to handle confidential information Equipment Used General office equipment, including computer, scanner, printer, and copier Pride Health offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.

A leading financial institution is seeking a Private Equity Fund Admin Associate to manage daily client deliverables for Private Equity fund administration. The role encompasses maintaining books and records, calculating management fees, and overseeing capital events. Candidates should have a CA/CPA qualification, 4+ years of experience in fund administration, and proficiency in accounting for complex transactions. Strong communication and team collaboration skills are essential for managing client expectations and resolving issues effectively. #J-18808-Ljbffr

**W2 Contract**Englewood Cliffs, NJ**ONSITE**$30-35/hr** Top Must-Have Skills Exec Admin Experience Bilingual in Korean and English Required Have can-do spirit The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication manager for an office. Responsibilities Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Prepare invoices, reports, memos, letters, financial statements, and other documents. File and retrieve corporate documents, records, and reports. Open, sort and distribute incoming correspondence, including faxes and emails. Prepare responses to correspondence containing routing inquiries. Qualifications: Bachelor's Degree required 3+ years' Executive Administrative experience required Verbal and written communication, multi-tasking, customer service and interpersonal skills. Ability to work independently and manage one's time. Ability to keep information organized and confidential. Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint

House of SpeakEasy | New York, NY House of SpeakEasy is seeking a resourceful, discreet, and mission-aligned Executive Assistant to support the integration of all staff and programs. This is a vital operational role that ensures the seamless execution of our creative, literary, and educational work-on stage, in schools, and on the road. The Executive Assistant will anticipate, plan, execute, and follow through on needs, manage communications and calendars, and keep our fast-moving organization coordinated and on track. Ideal candidates will thrive in a dynamic, purpose-led environment and bring a calm, proactive, and creative mindset to each task, big or small. We are looking for someone with demonstrated experience as a team player. Key Responsibilities Administrative support Schedule people, programs, and calendars. Coordinate meetings, travel, and logistics. Organize and prioritize emails, phone calls, and other correspondence. Anticipate needs and resolve scheduling conflicts. Plan for success, own failures. Communication Liaise between the Executive Director, staff, and external partners. Draft, edit, and proofread communications, presentations, and reports. Represent House of SpeakEasy with professionalism, warmth, clarity, and a deep understanding of our mission. Document management Maintain organized records and systems across platforms. Support grant and donor communications with timely document prep and coordination. Event and project coordination Provide scheduling and logistics support for Seriously Entertaining, the SpeakEasy Gala, and Bookmobile and educational events. Coordinate retreats, leadership meetings, and partner engagements. Track progress and ensure accountability with internal and external projects. Strategic assistance Conduct research, synthesize, findings, and prepare teams for meetings. Provide ad hoc support across programming, development, and storytelling initiatives. The Ideal Candidate Will Have Skills Excellent written and verbal communication. High emotional intelligence and impeccable discretion. Proficiency with Google Workspace, Microsoft Office, Zoom, and other productivity tools. Superb organizational and time-management skills. Culture A can-do attitude and a collaborative spirit. Attention to detail with a love of systems. Ability to remain calm and responsive amid shifting priorities. Genuine interest in literature, storytelling, and educational equity. Experience 2+ years supporting senior leadership or executive teams. Comfort managing multiple stakeholders and sensitive communications. Experience in nonprofit, arts, publishing, or education sectors preferred. Contract Details Location: NYC, Gramercy Schedule: Full time, on-site, (40 hours/week, plus occasional evening and weekend events) Type: Contract Compensation: $52,500 Apply: Send resume, cover letter, and relevant links to *************************** We offer health insurance, paid time off, and participation in a 401K savings plan. Applications reviewed on a rolling basis.

Administrative & Graphics Assistant to Senior Director As the Administrative & Graphics Assistant to a Senior Director on Meridian Retail Leasing, you will provide comprehensive support across administrative, operational, and marketing functions, ensuring seamless management of his business and team activities. This role requires strong organizational skills, Salesforce proficiency, attention to detail, and the ability to collaborate effectively across multiple departments. Key Responsibilities: Maintain and update Salesforce account, ensuring all records are accurate and up to date Utilize Salesforce efficiently to track client information, commissions, and other critical data Prepare and print leases for signings Review exclusive agreements, leases, and related documents to extract necessary information Handle general administrative tasks Act as primary point of contact between Senior Director and Meridian operations Create commission calculations Invoice landlords and follow up on outstanding commissions Support invoicing and tracking of commissions Manage all marketing initiatives for Senior Director's team, including Team marketing, listing email blasts, and collateral creation Design and coordinate retail leasing flyers, signage, and area maps highlighting business, transportation, and points of interest around properties Submit traded posts Collaborate with Meridian's Marketing team for marketing requests Manage calendar Coordinate lease hand-offs, key hand-offs, and other logistics with landlords, co-brokers, and clients. Qualifications & Skills: Strong proficiency in Salesforce and general CRM systems. Excellent organizational and multitasking skills. Strong attention to detail and accuracy. Ability to collaborate across departments and manage multiple stakeholders. Graphic design and marketing collateral experience preferred. Flexible and able to work extended hours when necessary Additional Information: Base salary for this position will be determined during the interview process and will vary based on various factors, including but not limited to prior experience, relevant expertise, and geographic location. The expected base salary for the role will generally be between $70,000 and $85,000 per year at the commencement of employment, plus a discretionary bonus. However, the final salary offered may be outside this range based on these factors and individual circumstances.

Executive Assistant Finance and Investment firm is looking for an experienced Executive Assistant. In this role, the Executive Assistant will provide comprehensive Administrative assistance to a Senior Executive and his team. Responsibilities Include: Provide comprehensive administrative support Coordinate complex, senior-level internal/ external meetings and conference calls Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner Prepare presentations and other materials for meetings Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics Coordinate domestic travel arrangements Process and track expense reports Personal assistant tasks as needed Qualifications Include: Bachelor's Degree preferred Minimum of 3 years of administrative experience Requires excellent interpersonal and communication skills Ability to maintain high standards despite pressing deadlines Demonstrates high degree of integrity and confidentiality Strong organizational skills Team player with a positive attitude Strong proficiency in MS Word, Excel, PowerPoint and Outlook

A leading, highly respected real estate investment and fund management firm is seeking a high-caliber Administrative Assistant to support senior leadership in a fast-paced, dynamic environment. About the Role This position will provide primary support 2 Managing Directors. The ideal candidate thrives in a hands-on support role, values discretion, and takes pride in being a true administrative partner. Details: Hours: 9:00am-5:30/6:00pm (flexibility required, especially with travel) Compensation: $90,000-$110,000 base (paid hourly) + overtime eligibility + discretionary bonus Location: Hudson Yards, NYC (Onsite 5 days) Responsibilities Include: Heavy calendar management across time zones; anticipating conflicts and handling last-minute changes Extensive domestic and international travel coordination (business + occasional personal) Expense report preparation and processing Acting as a trusted gatekeeper handling sensitive and confidential matters Supporting onboarding, technology setup, and office operations Assisting with presentations, reports, and executive materials Coordinating security-related events and trainings Office organization, supply management, and special projects as needed Providing occasional personal assistance, including private travel arrangements Requirements: 3-5+ years of executive-level administrative experience Experience supporting multiple senior executives Exceptional professionalism, discretion, and maturity Strong organizational skills with the ability to multitask and prioritize Excellent written and verbal communication skills Advanced Outlook skills; proficiency in Word, Excel, and PowerPoint (Visio/Adobe a plus) Comfortable in a fast-paced, high-expectation environment Bachelor's degree required What We're Looking For: Someone who genuinely loves administrative work, is a team player with no ego, and believes no task is too big or too small. This is an opportunity for a career Administrative Assistant who understands the value they bring to leadership and team success.

About KRE Kushner Real Estate Group (KRE) is a family-owned real estate company committed to creating well-managed, thoughtfully operated residential communities across New Jersey and Pennsylvania. Our Property Management team plays a central role in shaping the living experience for thousands of residents. With a growing garden-style portfolio supported from our Jersey City headquarters, we combine operational excellence with a commitment to reliable, resident-focused service. About the Role We're looking for a highly organized, systems-minded Administrative Assistant who will be the champion of operational excellence for our Property Management portfolio located in New Jersey and Pennsylvania. This role sits at the center of operations-supporting vendor relationships, tracking critical documentation, resolving issues before they escalate, and ensuring our teams have the information they need to operate effectively. If you enjoy bringing structure to complexity, thrive in a multifaceted environment, and find satisfaction in being the steady force behind a team's success, this role offers an opportunity to make a meaningful impact. You'll work closely with the Director of Property Management and collaborate with onsite teams, vendors, and internal departments across the company. What You'll Work On Contract & Compliance Coordination Own the accuracy and organization of the vendor contract database Monitor renewal dates and ensure action items stay on track Support the preparation of finalized and approved contracts Lead COI compliance efforts and partner with Accounts Payable to keep all systems current Operational Support Across the Portfolio Investigate tenant insurance cancellations or non-payment notices Help build a more efficient process for tracking renter's insurance Review vendor statements, resolve discrepancies, and support timely payments Assist in addressing utility shut-off notices or billing concerns Administrative Excellence Manage incoming mail and route time-sensitive documents for the portfolio Initiate RFPs and perform quality checks on proposals before review Maintain organized and accessible records of reports, municipal notices, and vendor documentation You'll thrive in this role if you: Bring 2+ years of experience in administrative support, office management, or AP/AR, and take pride in getting things done right the first time Are comfortable with Microsoft Office Suite and enjoy creating systems, trackers, and processes that keep teams running smoothly Have experience with Yardi or other property management software (or a willingness to learn quickly) Communicate clearly, collaborate seamlessly across teams, and keep information flowing effortlessly Excel at juggling multiple priorities in a multifaceted environment, while staying detail-oriented and organized Take ownership of your work, work independently, and adapt to the needs of different properties Are motivated by being the operational champion who ensures our teams and portfolio run efficiently Can commit to working onsite in Jersey City, Monday through Friday, providing consistent support to both corporate and onsite teams What We Offer Generous PTO and a genuine commitment to work-life balance A collaborative, supportive Property Management team Stability and long-term growth within a respected real estate organization Opportunities to learn contract management, compliance, operations, and vendor coordination A welcoming Jersey City office with convenient transportation access KRE conducts background checks and MVR checks (if applicable). EOE/AA Employer/Vets/Disability