Executive administrative assistant jobs in Westchester, FL - 488 jobs

The Legal, Executive Assistant plays a crucial role in supporting the Global legal Department in HQ. The position is responsible for assisting with various administrative and legal tasks to ensure the efficient operation the department. Accountabilities: Legal Assistants are responsible for organizing and managing legal documents, including contracts, court filings, briefs, litigation holds, eDiscovery and other legal matters. This may involve creating and maintaining filing systems, tracking document versions, and ensuring documents are easily accessible. Schedules appointments and meetings for the general counsel and attorneys, ensuring they are aware of their upcoming obligations and deadlines. Assists in drafting, formatting, and proofreading legal documents such as contracts, affidavits, and pleadings. They ensure that documents are correctly formatted and comply with legal standards. Drafting NDA's and routing for signatures and saving them in DocuSign CLM Handles sensitive and confidential information, must maintain strict confidentiality and follow ethical guidelines. Provides general administrative support, such as taking messages, managing office supplies, and assisting with office operations, including sending out US mail and overnight correspondences. Works closely with attorneys, and other legal professionals to provide support and maintain a smooth, functioning legal team. Notarizes documents for the company, which includes verifying the identity of signatories, witnessing signatures, and applying an official notary seal. Confirm that the notarized/apostilled documents meet global legal requirements (including Certifications for internal departments). Work with registered agents to file corporate annual reports and maintain accurate corporate governance records Confirm with respective business locations to ensure accurate information is conveyed for renewals of business licenses Partner with the internal Tax department to ensure the accuracy of information submitted for renewals of business taxes, franchise sales taxes, etc. Review invoices received against Billing Guidelines before processing for payment, provide payment information upon request to vendors and setup new vendors as needed Create travel arrangements and expense reports for general counsel and local attorneys as requested Prepare and submit IT access forms for approval as needed Work with Legal Operations and General Counsel to print, compile and prepare meeting books for Board of Directors quarterly meetings Process reimbursement of expenses for Board of Directors Records management: prepare hard copies for archiving as designated by attorneys, create records transfer list and work with the Records Analyst to coordinate transfer to archives and/call back boxes from the retention list as needed Ability to provide CEO support when needed Assist with internal/external auditor requests MISC projects as assigned. Minimum Skills Required: A bachelor's degree in a related field, such as paralegal studies, legal studies, or a relevant discipline, is preferred. Commissioned as a notary public in Florida. 5 Years prior experience working as a paralegal or in a legal support role. Strong understanding of legal procedures, regulations, and court rules. Proficiency in Microsoft Office, legal research databases, and DocuSign. Effective written and verbal communication skills. Proficiency in Organizational and research skills. Posses strong Teamwork and Problem Solving abilities. Flexibility ***Please note: This position does not qualify for relocation expenses. *** Fresh Del Monte Produce Inc. is a global leader in the production, distribution, and marketing of fresh and fresh-cut fruits and vegetables. Our diverse product portfolio also includes prepared fruits and vegetables, juices, beverages, snacks, and desserts-available in over 80 countries worldwide. With operations spanning more than 35 countries, we've proudly been nourishing families for over 135 years. We are committed to maintaining a drug-free workplace and are proud to be an Equal Opportunity Employer. Fresh Del Monte and its affiliates do not discriminate based on race, color, religion, national origin, age, disability, gender, veteran status, or any other characteristic protected by applicable law. We also participate in E-Verify* where applicable, to ensure employment authorization eligibility. Driven by our core values-Excellence, Care, Passion, Trust, and Creativity-we invite you to explore our career opportunities and join our FRESH team.

Role Description The President of RDY Advisors, LLC, a boutique real estate investment and advisory firm based in Fort Lauderdale, is looking to hire an executive/personal assistant for approximately 5-7 hours per day, Monday to Friday. Tasks will vary day-to-day and span personal assistant tasks (booking travel, dog walking, running errands etc.), executive assistant tasks (email dictation, file organization, to-do lists, etc.), and real estate related tasks (market research, preparing client presentations, redlining documents, etc.). We are looking for someone who is very driven, solution-oriented, and able to juggle many projects, tasks, and topics at once. This is a very engaging role with great potential for professional growth. Position Overview: Assisting President in all day-to-day functions Office and administrative management Operations and office organization Support President's work in the commercial real estate industry and personal affairs What We're Looking For: A problem solver who thrives in a dynamic, fast-paced environment Excellent communication skills with clients and colleagues Tech-savvy with high proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneDrive), Zoom/Teams, Dropbox, Apple OS; familiarity with real estate platforms (LoopNet, CoStar, Crexi) a plus, but not required Highly organized with strong attention to detail Business acumen and ability to work independently Self-starter who takes initiative, anticipates needs, and is eager to learn Ability to hit the ground running and enable the President to focus on clients and new deal development ON TIME OR EARLY for work Daily Tasks Include: Review and flag email inbox Prepare client reports and presentations Research real estate comps and create comp reports/availability surveys Create Excel spreadsheets to track cashflow and check for discrepancies in financial analyses Transcribe dictated emails Update and maintain to-do / project list Update and maintain calendar Book travel and dining reservations Scan & organize documents for files/Dropbox Redline documents Miscellaneous day-to-day items: Online orders (Instacart, Amazon, etc.), run errands, pick up mail, tech problem-solving as needed (iPhone, Laptop, Wifi, printer) Additional Details: Location: in-person position located in Fort Lauderdale Pay: $25.00/hour Current schedule: 8:00 am-2:00 pm, Monday - Friday* Start time: immediately *Additional hours may be available for the right candidate

Executive and Personal Assistant for MaxTheMeatGuy This is not a traditional assistant role. We're hiring a highly trusted right-hand person to support both the MaxTheMeatGuy team and the logistics that make the work possible. This role blends content operations, coordination, errands, and personal support. No two days will be the same and there will be a large variety of responsibilities we will lean on you for which are listed out below (but not limited to the below). We need someone who is tech savvy, responsible, loves to work hard, stays calm in stressful situations and is ready for anything. Brand & Work Support • Posting and scheduling content • Sorting, organizing, and sending footage to editors • Planning videos and tracking shoot needs • Sourcing ingredients and props (sometimes last-minute) • Communicating with editors, designers, contractors, and collaborators • Assisting with travel logistics • Acting as a point of contact for the team • Setting up sets, cameras and prepping the studio for filming days • Drafting scripts for videos • Staying on top of deadlines for branded content Personal Support • Checking on cats • Meeting cleaners or service providers • Running errands (sometimes far away) • Helping with gifting • Handling small but critical tasks that free up filming time Qualifications • Extremely reliable and detail-oriented • Proactive and adaptable • Organized but flexible • Comfortable driving and running errands • Tech-capable with files, messages, and posting • Calm, discreet, and professional This Role is Not for Someone Who • Needs a fixed daily schedule or 9-5 • Is uncomfortable with last-minute tasks or changes • Only wants creative work and not logistics or errands • Is looking for a purely remote role Pay & Structure • Competitive pay based on experience • Hybrid role (remote + in-person support required) • Full-time commitment with support needed on the weekends • Must live in Miami and have a car How to Apply Please apply here or send your resume to ********************** along with a short introduction explaining why this role excites you and your relevant experience.

We're currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. Objectives of this role Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows Manage communication with employees by liaising with internal and external executives on various projects and tasks Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld Responsibilities Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site

Executive Assistant 12 Month Contract to Hire Hybrid Remote: Plantation, FL (3 Days On Site, 2 Remote) Pay Rate: $37-$42 Hourly Looking to HIRE RIGHT AWAY!! Must Haves: 5+ years of Executive Assistant Experience Experience supporting Executive Leaders (this position will be supporting four C-Level Executives) time management, discretion, problem-solving, proficiency with MS Office Suite (Word, Excel, PowerPoint) Experience handling & scheduling logistics: travel, lunches, events, etc. Managing domestic and international travel, including itinerary and agenda creation Planning and coordinating virtual and in-person off-site meetings Strong understanding of confidentiality protocols Must be Highly organized and proactive Experience creating presentations, reports, and documents to present to internal Executives Experience creating purchasing orders and/or managing expense workflows Day to Day: This Executive Assistant will be providing comprehensive assistance to multiple C-Level Executives for a large Fortune 500 company, managing complex calendars, coordinating meetings and travel, handling confidential information, and managing communications (emails, calls, reports, presentations). They will be acting as a strategic partner, ensuring executive productivity by managing logistics and information flow with professionalism and autonomy. Key Responsibilities include: Calendar & Schedule Management: Manage complex schedules, prioritize meetings, and coordinate across teams and external partners Communication: Screen calls, manage correspondence, draft/format emails, memos, presentations (PowerPoint), and take meeting minutes Information Management: Maintain filing systems, manage databases, and handle confidential data with discretion Travel & Logistics: Arrange detailed travel plans, accommodations, and logistics for Executives Project & Event Coordination: Organize internal and off-site events, and manage special projects as needed Financial Support: Track expenses, prepare reports, and manage budgets Liaison: Serve as a point of contact between executives, employees, and clients

Who are we? Howden is a collective - a group of talented and passionate people all around the world. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mind-set, and our strength lies in our ability to collaborate as a powerful international team comprised of 20,000 employees spanning over 100 countries. Our people are our biggest asset as well as our largest shareholder group and are everything that makes us unique; our inclusive culture, the quality service we offer our clients, and our continued growth, all come from our people-first approach. There's no such thing as individual success. We all need to play our part, contributing our skills and experience to make a true difference. That's Howden. Why work at Howden? We have always been employee-owned and driven by entrepreneurial spirit. Right from the beginning, we've focused on employing talented individuals and empowering them to make a real difference to the company, whilst building successful and fulfilling careers at the same time. Simply put, we hire talented specialists and give them what they need to make a difference for clients. Always have, always will. People join Howden for many different reasons, but they stay for the same one: our culture. It's what sets us apart, and the reason our employees have been turning down disappointed head- hunters for years. Whatever your priorities - work/life balance, career progression, sustainability, volunteering - you'll find like-minded people driving change at Howden. What is the role? We are seeking a detail-oriented Executive Assistant for an ongoing contract role onsite in Miami, FL. This is a contract position that offers an exciting opportunity to convert to a full-time employee based on performance and business needs. The ideal candidate will play a key role in managing expense reporting through SAP Concur, ensuring accuracy and compliance with company policies. Strong communication skills are essential, as you will interact with employees and vendors to resolve inquiries and discrepancies. In addition to expense management, you will provide flexible support for ad-hoc administrative tasks, contributing to the smooth operation of the team. What will you be doing? Manage and process expense reports accurately and efficiently using SAP Concur, ensuring compliance with company policies and timelines. Serve as the primary point of contact for expense-related inquiries, providing clear guidance and support to employees. Manage complex calendars for executives and producers, balancing priorities and deadlines. Coordinate meetings both in-office and externally, ensuring smooth logistics and follow-up. Communicate effectively across teams and with vendors to resolve discrepancies and ensure smooth financial operations. Handle ad-hoc administrative requests with flexibility and a proactive approach, supporting various departments as needed. Maintain organized records of expense submissions and approvals for audit and reporting purposes. Demonstrate strong attention to detail and problem-solving skills to identify and correct errors in expense reporting. Prepare documents and presentations using Word, Excel, and PowerPoint. Apply AI knowledge to streamline workflows and enhance productivity. What are we looking for? Proven experience in administrative support or similar role, preferably in a corporate environment. Hands-on experience with SAP Concur or similar expense management software for reporting and compliance. Strong communication skills, both written and verbal, with the ability to interact professionally across teams and with vendors. Exceptional attention to detail and accuracy in financial and administrative tasks. Ability to manage multiple priorities and handle ad-hoc requests in a fast-paced environment. Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and other productivity tools. Organizational and problem-solving skills to ensure efficient workflow and timely completion of tasks. Flexibility and adaptability to support evolving business needs. High level of integrity and confidentiality when handling sensitive information. This role is classified as non-exempt under the Fair Labor Standards Act (FLSA). Our sustainability promise We're on a life-long journey to become an ever-more sustainable group. It's a commitment to taking care of our people and the world we live in, to doing good business, and to making a positive impact wherever we can. Our governance processes, company policies, and review systems are all geared towards our goal of making a positive impact in the world. You can read more about our sustainability work here.

Eastdil Secured is the global real estate investment bank that uniquely combines commercial real estate and capital markets expertise. We provide truly independent advice with the mission to drive value for our clients through creative, actionable ideas and flawless execution. Our knowledge-driven team is comprised of remarkable people who are seamlessly connected across all levels and geographies, merging experience, expertise, and resources to deliver the best strategies from around the globe. With a focus on serving our clients, we thrive on collaboration to execute the world's most dynamic transactions. At Eastdil Secured, we seek individuals who have the expertise, integrity and dedication needed to drive meaningful impact for our clients. We hire and advance based on merit and actively engage talent with diverse backgrounds and perspectives, fostering a culture of creativity and innovation throughout our company. This position is a full-time, in-person, role in our Miami, FL office. An Executive Assistant with Eastdil Secured performs a broad variety of administrative tasks in a fast-paced work environment. This role provides administrative support to multiple transaction professionals as well as back-up support to the broader team and office. Teamwork is integral to this role and the ability to work well with all levels of internal team members as well as outside clients and vendors is required. Essential Functions Provide administrative support to transaction professionals with complex needs, including travel, itineraries and agendas and meeting calendars Works closely with transaction professionals to keep them well informed of upcoming commitments and responsibilities, following up appropriately Acts as a “barometer”: having a sense for the issues taking place in the environment and keeping the team updated as needed Plan, coordinate, and ensure meetings are scheduled, rescheduled, or prioritized based on business needs Own “Gateway” role: communicating with broader team constantly to increase efficiency. Establish and implement team scheduling best practices by leveraging ES software and applications Completes a broad variety of administrative tasks in addition to managing time and travel, including tracking expenses, completing & submitting expense reports within required deadlines, composing, and preparing correspondence, processing charitable contribution requests, and managing client gifts and entertainment, in accordance with gift and entertainment policies and procedures Assist in editing, formatting, and printing presentations and documents using Power Point, Word, Excel and PDF Completes personal requests as needed (personal travel, errands, etc.) Successfully completes all aspects of deliverables with a proactive, hands-on, solutions-oriented approach Provide occasional back-up support to other Executive Assistants, including supporting the transaction process, and collaborate with support teams across multiple offices Office Management Support Facilities Manager (off-site) and work with Admin Services to ensure that Miami, FL office is operating smoothly Conduct inventory assessment and complete weekly office supply and snack orders Maintain basic office equipment, resolving office-related malfunctions and responding to requests or issues Assist with food orders, luncheon planning, and planning of other business-related meetings and events as requested Manage logistics for in-office new hire onboarding (set up desks, phones, computers, etc.) Deal Administration Provide executive deal administrative support as needed to transaction professionals and deal team Support transaction and deal team by managing and organizing internal database, assisting with deal marketing process, ensuring timely distribution of marketing materials, performing data reporting using Eastdil Secured proprietary applications, and coordinating with internal and external counsel as needed Proactively manage end-to-end deal administration process, including coordinating closing dinners, arranging event related items such promotional materials, wine distribution, etc. Event Management Help with planning and execution process for small local events on behalf of the team and supporting other events as needed (closing dinners, small happy hours, golf outings, etc.) Track key milestones, including budget, attendee management, risk management, as well as venue, transportation, and accommodation confirmation Proactively submit Gift & Entertainment approvals according to policy Act as onsite coordinator day-of to ensure seamless event delivery Some travel may be required Education and Qualifications Bachelor's Degree, preferred 5+ years of experience in a corporate environment working with senior-level executives Bilingual (Spanish) strongly preferred Experience, Skills and Competencies Required Very strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail Strong interpersonal skills and the ability to build relationships across the broader team and the firm Expert level written and verbal communication skills Demonstrated proactive approaches to problem-solving with strong decision-making capability Emotional maturity Highly resourceful team-player, with the ability to also be extremely effective independently Proven ability to exercise discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment Forward looking thinker, who actively seeks opportunities and proposes solutions Experience coordinating complex calendars & managing expenses for multiple team members Tech-savvy and excellent computer skills. Proficient in MS Office (Outlook, Excel, Word, and PowerPoint), Microsoft TEAMS and Zoom. Apple device required for remote connectivity Concur expense management and travel booking experience a plus Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Eastdil Secured will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on, for example, F-1 or other student visa status. In addition, not only must candidates be able to work in the United States without sponsorship when hired, they must maintain the ability to work in the U.S. without sponsorship throughout their employment.

The Executive Assistant is a key support role responsible for ensuring smooth day-to-day operations within ATA. Reporting to the Chief Executive Officer (CEO), this position provides high-level administrative support, manages board activities, maintains complex calendars, and oversees internal coordination of the team. The ideal candidate will have strong organizational skills, attention to detail, excellent communication abilities, and experience working in a nonprofit setting. Must be self-motivated, attentive to detail, and can prioritize and problem-solve. This role is hybrid and will involve scheduling in-person meetings with the CEO in Miami on weekly basis, the remainder of the work week can be done from a home office. Key Responsibilities Calendar & Meeting Management: Coordinate and manage complex calendars, schedule internal/external meetings, and arrange travel logistics. Management of meeting agendas, tracking next steps, and follow-up items from meetings is crucial. Financial Coordination: Assisting the Vice President of Finance with office mailings, data input, and acknowledgment receipts (and renewal notices) for donations and office correspondence. Board & Committee Support: In coordination with the CEO, organize board meeting agendas and materials, schedule committee meetings, and assist with organizing concise meeting minutes. Event & Conference Coordination: Assist in organizing conferences, board retreats, and other key gatherings, ensuring all logistics are handled seamlessly. Internal Document Preparation & Follow-Up: Draft correspondence and meeting notes, track action items, and manage electronic filing systems. Compliance & Reporting: Assist with maintaining organizational compliance by gathering required documentation and ensuring timely renewals or filings, in collaboration with relevant vendors. Special Projects: Undertake special assignments from the CEO, as needed, providing research and support to advance organizational goals. Projects from staff members as assigned and approved by the CEO. Qualifications Bachelor's degree (or equivalent experience) in business administration, nonprofit management, or a related field. 3+ years of experience as an executive assistant or similar administrative role. Experience managing and working closely with Board of Directors, including scheduling, creating Board decks, communication. Proficiency in Google Workspace, Microsoft Office Suite, and experience using CRM platforms (e.g., Salesforce, Raiser's Edge, Boardable). Excellent organizational and multitasking skills, time management with a strong attention to detail. Exceptional written and verbal communication abilities. Demonstrated ability to handle confidential information with discretion. Core Competencies for All ATA Employees Mission-Driven: Demonstrates passion for ATA's vision and values in all activities. Collaboration: Works effectively with diverse teams and stakeholders. Integrity: Upholds the highest ethical standards in all interactions. Adaptability: Thrives in a fast-paced, dynamic environment.

Executive Operations Manager (CEO Support) Art of Tea is a leading wellness tea brand rooted in craftsmanship, ritual, and intentional living. We are seeking a highly capable, proactive Executive Operations Manager to serve as a trusted partner to our CEO as the company continues to scale nationally and expand operations in Florida. This is a high-trust, high-impact role for someone who thrives in a fast-paced environment, thinks several steps ahead, and takes pride in creating clarity, momentum, and leverage for leadership. About the Role This role goes beyond traditional executive assistance. You will act as an extension of the CEO-anticipating needs, protecting time and focus, and ensuring key initiatives move forward without friction or bottlenecks. The ideal candidate is deeply organized, calm under pressure, discreet, and energized by bringing structure to complexity. You are comfortable operating across business and personal priorities and are excited to use modern tools (including AI) to work smarter and more efficiently. This role is hybrid, with in-person presence in Boca Raton expected several days per week and as needed for meetings, events, and projects. Key Responsibilities Executive & Strategic Support Serve as a trusted thought partner to the CEO, anticipating needs, flagging risks, and proactively solving problems Prepare weekly agendas, track priorities, and ensure consistent follow-through on action items Support business scaling initiatives through research, analysis, and coordination Calendar & Time Management Own and manage the CEO's calendar with a high level of discretion and judgment Anticipate overload, travel logistics, and time-zone complexity before issues arise Protect focus time and ensure meetings are purposeful, prepared, and confirmed Inbox & Information Flow Triage the CEO's inbox multiple times per day Escalate critical items and filter non-essential communications Provide concise summaries of key open items 2-3x per week Cross-Functional & Relationship Support Act as a liaison between the CEO, executive team, and external partners Support client-facing needs, internal coordination, and relationship management Assist with employee appreciation initiatives and internal communications Project & Operations Support Provide project management support for launches, marketing initiatives, leadership meetings, and office expansion Coordinate with local vendors, municipalities, and service providers as needed Support light accounting and operational tasks (payments, reporting, compliance follow-ups) AI & Systems Enablement Use tools like ChatGPT and other AI platforms to streamline workflows, summarize information, draft communications, and improve efficiency Continuously look for ways to reduce friction and improve systems across the CEO's workflow What Success Looks Like (First 6-12 Months) The CEO's calendar runs smoothly with minimal intervention The inbox is triaged daily with clear prioritization and concise summaries Action items are consistently tracked, delegated, and closed Key initiatives (office expansion, launches, events) move forward without bottlenecks The CEO gains 10-15 hours per week of reclaimed time to focus on strategic priorities Qualifications Proven experience as an Executive Assistant, Executive Operations Manager, or similar senior support role Strong organizational and project management skills (Asana, Excel, or similar tools) Excellent written and verbal communication skills High level of discretion, dependability, and trustworthiness Comfortable managing multiple priorities in a dynamic environment Proficiency with digital tools, social platforms, and modern productivity systems Based in or near Boca Raton, FL, with reliable transportation Ability to travel occasionally as needed Passion for wellness and mission-driven work strongly preferred Why Join Art of Tea Work directly with the CEO of a respected, growing wellness brand Play a meaningful role in shaping how the company scales Flexible, hybrid work environment with room for growth Competitive compensation package If you are energized by ownership, clarity, and creating leverage and want to make a meaningful impact inside a purpose-driven company we'd love to hear from you.

We are working with a client in Fort Lauderdale that is looking for an experienced Executive Assistant to join their team. This role is 100% onsite. The Executive Assistant is responsible for the day-to-day administrative support of the C-Suite Leadership. This position will be privy to highly confidential and sensitive information and materials and must be able to manage information in a professional and private manner. Executive Assistant Responsibilities: Provides administrative assistance, such as preparing presentations in Word, Excel, and / or PowerPoint, conducting research for related materials on behalf of C-Suite leadership. Manages calendars and meetings, including sending reminders, event preparation and organizing catering, when necessary. Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting, analyzing, and proof-reading information, initiating telecommunications. Completes expense reports on behalf of C-Suite leadership. Organizes materials for all meetings including preparation of research, briefing / event memos, and related materials. Acts as a liaison with other departments, centers, and outside agencies / companies at the highest executive level, (i.e., CEO's, staff members, volunteers, executive assistants, etc.) Provides excellent customer service to all staff, board, volunteers, members, and guests. Maintains confidential, sensitive information and materials in a professional and private manner. Implements all work assignments required from the C-SUITE with a sense of urgency, including budget preparation, supply fulfillment, filing and assist with other specialized business functions within the Association as assigned. Works as a cohesive member of the Executive Assistant team with the day-to-day operations of Senior Management; ensuring proper coverage of Senior Management assistance and with events and projects as assigned. Other duties as assigned. Executive Assistant Qualifications: Bachelor's degree or comparable experience in related field. Minimum of five years of experience working in an Executive Assistant role supporting C-Level executives. Advanced proficiency in Microsoft Office (Word, Excel, and Power Point). Excellent communicator, able to interact with people of all levels in a confident and professional manner. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Ability to maintain confidentiality and manage sensitive situations. Excellent customer service skills.

We have a unique opportunity for the right person! Our top producing group is seeking an energetic and enthusiastic licensed real estate sales associate to join our luxury real estate team! The ideal candidate must have an active FL real estate license, superior analytical and writing skills, a great customer service demeanor, and the ability to learn quickly in an extremely fast paced environment. This position will require administrative tasks as needed. If you thrive on juggling multiple tasks and would enjoy collaborating with a team that is consistently breaking records, please submit your resume ASAP! Job Functions Prepare homes to be shown to prospective buyers, secure home after showings show homes, describe features, as needed. set appointments for showings and maintain calendar, prepare itineraries attend inspections and walk through appointments keep informed of market conditions, develop market analysis in selling area update seller on showing activities, strategic listing adjustments schedule and host open houses, brokers opens and special events maintain list of visitors review client list to ensure entry into CRM and follow up respond to leads, answer prospect calls accurately prepare correspondence, documents, Contracts, etc audit listing inventory maintain key controls deliver presentations, client gifts write copy and assist marketing department Desired Skills Strong intiative Proficient in MLS Matrix, Microsoft Office Suite, Top Producer Team Player Able to work under pressure and meet short deadlines Flexible multi-tasker with the ability to prioritize assignments Willing to do administrative and personal work as needed Requirements FL Real Estate Sales Associate Real Estate: 1 year Spanish & English required Marketing background or interest Reliable transportation Work 5 days per week including weekends Ability to read and write English & Spanish accurately Job Type: Full-time Experience: Customer Service: 1 year (Preferred) License/Certification: Florida Real Estate Sales Associate License (Required) Driver's License (Required)

Direct Hire 50-55k 830-830 M-F Property management industry experience and commercial property management experience preferred The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Assist property managers and leasing administration Support owner Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

The Flacks Group of companies is seeking and executive assistant to support its executive team in it newly planned head office in Coral Gables, Florida Founded in 1983, The Flacks Group of companies operates a portfolio with $4 billion in assets. The company specializes in acquiring and revitalizing distressed businesses in the manufacturing, industrial, processing, and engineering sectors, with revenues between $50 million and $2 billion and distressed real estate. The objective is to build and hold long-term, and create value through strategic acquisitions and management initiatives. The Executive Assistant will provide high-level administrative support to the CEO and other Executive Committee members, reporting directly to the CEO. The Executive Assistant will provide support to the management team, including the Chairmen, CEO, CFO and CIO. The Executive Assistant also serves as a liaison to the CEOs and management teams of the portfolio companies; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Key Responsibilities: Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company. Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. Arrange travel and accommodations for executives. Prepare expense reports. Ability to function well in a high-paced environment; performs additional duties as assigned by executives. Manage the Executive's contacts. Assist in preparing and managing presentations and decks. Prepare and manage financial reports. Skills Required: Bachelor's degree required 5+ years of related experience required in working in an executive assistant role supporting C-Level executives. Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) Ability to communicate effectively and professionally Salary: $60k-$70k based on experience plus benefits

Company located in Kendall is looking for a Full Time Administrative Assistant. Applicant must possess the following skills: Positive attitude, team player. Ability to multi-task. Ability to work independently and efficiently. Ability to communicate. Attention to detail, organized and efficient. Responsibilities will include: Data entry & proof reading General filing Answering telephones Preparing spreadsheets and reports Working on special projects Required: Working knowledge of Microsoft Office applications a must. In particular Word, Excel, and Outlook. Excellent telephone manner Good customer relations skills Regular and reliable attendance Work overtime as require Working knowledge in MAS200-a plus, but not required Benefits: 401k with employer match Health, dental, vision and life insurance. Paid Holidays PTO and Vacation Time Drug free workplace. Please e-mail resume. Start Date: Immediate Full Time Office Hours: Monday thru Friday, 8:30am-5:30pm Compensation is based in experience.

We are seeking a highly organized and proactive Administrative Assistant to support the daily operations of our office and provide general support across all departments, including Sales, Accounting, and Customer Service. This role is key to ensuring efficient administrative processes, accurate financial support, and smooth internal communication. The ideal candidate is detail-oriented, bilingual (English/Spanish), comfortable working with multiple priorities, and eager to learn in a dynamic environment. Key Responsibilities: Administrative and Office Management: Provide administrative support to managers and staff, manage office supplies, and services, maintain filing systems, and oversee procurement. Communication Management: Handle phone calls, emails, and correspondence with professionalism. Draft, proofread, and distribute communications as required. Assist in maintaining and updating company policies and procedures to ensure consistent communication. Scheduling and Coordination: Organize and schedule appointments, meetings, and travel arrangements. Documentation and Reporting: Prepare and manage reports, handle various forms of documentation with precision. HR Support and Event Coordination: Assist with onboarding, training, and other human resources-related tasks. Plan and coordinate company events, and activities such as birthdays, anniversaries, and holiday celebrations, ensuring they are executed smoothly and reflect company culture. Accounting Support: Provide administrative support to the Accounting department, including accurate data entry, invoicing, accounts receivable activities, among others. Required Qualifications: Education: High School Diploma required. Additional qualifications in office management or related fields are advantageous. Experience: Minimum of 1 year of experience in an administrative support role. Language Proficiency: Fluency in both English and Spanish is mandatory, with excellent verbal and written communication skills. Proactive Approach: A self-motivated individual who anticipates needs and addresses issues promptly. Technical Skills: Proficiency in MS Office Suite (Excel, Teams, Outlook) and other relevant office tools. Organizational Skills: Proactive, and the ability to manage multiple tasks efficiently, with meticulous attention to detail and strong problem-solving capabilities. Thank you for considering this opportunity, we look forward to your application. Job Type: Full-time Benefits: 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Language: Spanish (Required) English (Required) Work Location: In person

100% onsite - Miami office 4-6mth contract (Maternity leave cover) **Feb start** Responsibilities: Complete the Move-In Checklist, prepare the Welcome book with the property manager, and assist with customer onboarding. Arrange for utility transfer upon customer move out or move in. Contact existing customers and vendors as necessary to receive current and correct proof of insurance coverage, HVAC maintenance contracts and emergency contact lists. Post monthly customer charges in YARDI and print out aging reports for property managers' review. Review PeopleSoft coding prior to property managers' approval. Review vendor monthly statements and request outstanding invoices for processing. Assist property managers with customer repair requests and coordinate with maintenance technician and vendors, as necessary. Assist with customer and employee relation activities (appreciation event, renewal gift, customer surveys, etc.). Coordinate all office management responsibilities (internal office supplies, team functions, etc). Manage all office vendors (janitorial, security, etc) Upload historical customer, vendor and property documents to the DRS. Schedule and organize meetings, conference calls and appointments. Prepare items in relation to meetings, including but not limited to, creation and assembly of documents for distribution, coordination of site reservation, meal orders, attendance confirmations, participating in/traveling to certain meetings as needed and interacting with attendees to address questions or issues on event. Coordinate travel arrangements including air reservations, scheduling options, hotel reservations, car rental reservations. Develops travel itineraries to correspond with current schedules. Lead the completion and processing of expense forms for assigned staff. Tracks corporate credit card payment schedule and ensures timely processing and payment. Assist in creation of department or group budgets and tracking expenses against budget throughout the year. Assist with vendor contract preparation via DocuSign and manage the completed documents. Maintain and organize electronic company folders Receive, direct and follow-up on incoming phone calls. Assist assigned staff on operational tasks and initiatives. All other administrative duties as assigned by the supervisor. Background & Experience: High School Diploma or General Education Degree (GED) plus three years' experience in administrative role or related field and/or training. Ability to carry out specific oral and written instructions. Meticulous attention to detail and accuracy. Execute responsibilities with a sense of urgency and follow-through. Ability to collaborate with operations, accounting and leasing team members to complete various projects and assignments. Excellent customer service and interpersonal skills. Proven ability to communicate via email with customers, vendors, and the Prologis team. Ability to use computer software and web-based applications. Proficient knowledge of the Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook, Teams). Demonstrate ability to manage multiple projects and tasks daily with efficiency and accuracy. Ability to organize and prioritize work assignments to meet deadlines. Good record keeping of projects to assist assigned staff in scheduling and payment processing. Positive, proactive work ethic and approach. Show tact, discretion, confidentiality and good judgment in handling sensitive and confidential matters and documentation. This position does require someone bilingual, Spanish & English.

We are currently seeking an experienced Administrative Assistant to join our Team in Ft. Lauderdale. If you're ready to work alongside an incredibly fun and passionate team, this is a great opportunity for you! We are looking for a team member who is: Is a proactive thinker Takes a proactive approach to managing day to day functional activities Enthusiastic to successfully collaborate with team members and contribute solutions to challenges with a positive attitude Do you have? A bachelor's degree in Business Administration or a related field A year office of experience in a similar role Excellent written and communications skills with a strong attention to detail Knowledge of Microsoft (preferred) Experience in travel arrangements (preferred) Experience with expense reports (preferred) Job responsibilities will include: Reception and front desk responsibilities Office operations including but not limited to: Mail coordination, collection and distribution; Common space upkeep, and supply inventory and replenishment; Maintain and schedule us of office conference rooms and onsite guesthouse Create and update expense reports while verifying relevant support documents Handle communication with employee, clients and vendors via phone, email and in-person with a positive and professional approach Assist with coordination of firm events, meetings, and celebrations Assist with coordination and tracking of internal trainings and meeting sessions Assist with scheduling candidate interviews and coordination with hiring teams At EDSA, we are creative thinkers, enthusiastic collaborators and passionate about design. We spend our days designing the most amazing places and we have a fun time doing it. Are you ready to join our talented team? We're looking for dedicated, innovative professionals who are passionate about working for a firm that is shaping the future through planning, landscape architecture and urban design. We care deeply about our team members, both in and outside of the office. That's why we provide each of our employees with the following total rewards package: Competitive salaries Employee benefits paid for at 100% Biannual bonuses A gracious wellness stipend Firmwide cultural celebrations Financial wellness initiatives with a 401(k) And much more

Role- Purchase Executive Salary- 4.5 lpa to 6 lpa Disability- Locomotor disability, Vision impaired (50%), Hard of hearing (50%) Experience- Essential Excel expertise Basic commercial knowledge Desired Previous purchase experience SAP/ERP exposure Functional Competencies Basic commercial knowledge Conversant with Excel, Word, SAP Behavioral Competencies Communication skills (written and verbal) for coordination with internal and external stakeholders Time management skills Additional Requirements Document Details Written By Date 05/April/2021 Validated By Date Approved By Date Roles & Responsibilities PR to PO or any manual POs. Also, ensure timely release of manual POs from releasing authority (ZPR50).  Ensure commitments from vendors on on-time deliveries once POs are raised or any deviations to the supplies to be escalated  Ensure and maintain on-time Price Change (PIR) and Purchase related planning master data (PM Ordering System) as per stated guidelines in Asian Paints Quality Systems (APQS)  Ensure vendor's portal or boardwalk usage compliance and co-ordination with IT if any issue  Support Manager-Purchase for the quarterly Packing Material costing work by preparing/updating base files. Also, prepare MIS whenever sought by function  Servicing the consumption plans and also ensuring maintaining exact pre-determined inventory levels. Review plan coverages regularly and escalate issues pro-actively  Quality rejection handling and CAPA closures in SAP as guided by Manager  Maintain system hygiene by updating the correct master data like vendor master, , valid open POs in the system  On-time generation of monthly reports such as Vendor Performance Also, ensure the correctness of the reports.  Co-ordinate with suppliers, shared services (SSC), taxation for payment, Finance, waybill related issues, detention related issues. Ensure prompt response to the stakeholders on queries sought by stakeholders.  Ensure on-time actions on quarterly slow-moving report, dead-reg & dead-mat. Also, on-time disposal of rejected stock with help of manager, plant and vendor.  Ensure 100% compliance to the purchase related APQS processes in terms of following activities as stated in process and ensure data capture in QRs as per APQS. If any issue in understanding or scope for improvement to be discussed with Manager.  Ensure timely raising of debit /credit notes to the vendor based on the quality rejections or any other issue highlighted by the plants / vendors etc.  Actively participate and complete assigned projects. Qualifications Essential Graduate Desired Commercial graduate Additional Information All your information will be kept confidential according to EEO guidelines.

Job Title: Executive Personal Assistant to CSO Department: Administration Reports to: CSO DreamFields is one of the top five cannabis companies in the industry through our leading #1 pre-roll brand, Jeeter. We are passionate about producing world-class marketing, high-quality, innovative products, delivering exceptional customer experiences, operating cutting-edge processes, and fostering an amazing company culture and thriving work environment. With over 1,500 employees, we are proud to be one of the most loved employers in the industry. As one of the fastest-growing companies in the cannabis industry, DreamFields continues to experience exponential growth and is aggressively expanding nationally into all legalized cannabis states in the USA. Job Summary: The Executive Personal Assistant to the CSO is a pivotal role responsible for managing the day-to-day administrative and personal needs of the CSO. This position ensures seamless coordination of schedules, communications, and tasks to support the executive in leading a fast-growing cannabis company. The role involves managing complex calendars, organizing travel arrangements, preparing high-level meeting materials, and acting as a liaison with internal and external stakeholders. This position requires a high degree of professionalism, confidentiality, and the ability to thrive in a dynamic and fast-paced environment. Key Responsibilities: Provide direct support to the CSO, assisting with all aspects of daily business tasks. Act as a liaison between the CSO and internal/external parties. Manage complex calendars and schedules. Maintain and refine internal processes to improve workflows. Oversee expense management and reporting. Facilitate meeting preparation, attend high-level meetings, document notes/minutes, and follow up on action items post-meeting. Provide administrative support for inter-departmental projects and events. Oversee high-priority project management tasks. Manage multiple lines of incoming and outgoing communication. Coordinate travel arrangements, itineraries, and related logistics. Create dynamic presentations using PowerPoint, Canva, or similar tools, and manage data input in Excel. Complete personal tasks as directed. Required Skills/Abilities: Exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities. Ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools (e.g., Asana). Maintain a professional appearance and demeanor at all times. Demonstrated commitment to confidentiality and discretion. Education and Experience: Minimum of 3 years of experience in a similar role. Bachelor's degree preferred but may be supplemented with relevant work experience. Physical Requirements: Ability to commute regularly to Miami. Availability to travel to other cities/states as needed. Reliable transportation is essential. EEOC: DreamFields is proud to be an equal opportunity workplace. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. All candidates must be willing to submit to a background check to be considered for the position.