Human resources administrative assistant jobs in Kapolei, HI

Join us at HEMIC! Voted one of Hawai`i Business' Best Places to Work for 7 Years in a Row! As a HEMIC employee, you will get: People Who Care Voted one of Hawai`i Business' Best Places to Work, and Pacific Business News' Best Workplaces, our business is founded on caring for Hawai`i workers, Hawai`i businesses, and each other. Professional Growth We're passionate about your development. Whether it's achieving a formal certification or attending a workshop to improve your communication skills, we will support and encourage you to grow. Benefits & Perks We offer competitive salary and best-in-class benefits, including flex-time, generous PTO, 15 paid holidays, and so much more! Opportunity to Give Back Giving back to our community is our kuleana and we offer numerous opportunities for our employees to take part - whether it be volunteering for a fundraiser, attending a charity walk, or getting a match for your charitable contributions. Why our HR Support Specialist is Important: The HR Team is a strategic partner to our leaders and staff, committed to Proudly Taking Care of Our People while developing world-class talent and fostering engagement. Our HR Support Specialist will play a key role by providing administrative support with a strong focus on payroll processing. This position is a great opportunity to contribute to a high-performing team while building and growing your HR skills. Please note: This role is currently classified as part-time/temporary or intern. Essential Duties Payroll & Compliance Manage and process bi-weekly payroll, including employee changes, tax filings, and required reporting or reconciliation. Stay current on payroll and HR-related rules, regulations, and laws. Interpret and apply compliance requirements as needed. HR Support & Employee Service Respond to HR inquiries and issues with professionalism and timeliness. Investigate and resolve concerns independently with minimal direction. Maintain accurate records and documentation using ImageRight and other HR systems. Administrative Support Provide high-caliber administrative support to the HR team and internal partners. Organize files, prepare documentation, and support HR processes as needed. Assist in onboarding, offboarding, and routine HR communications. Process Improvement Identify opportunities to streamline HR and payroll workflows. Proactively recommend and support improvements in efficiency and effectiveness. Other Duties Perform additional responsibilities or special projects as assigned. Requirements Ability to set priorities, meet deadlines, and follow through with minimal supervision. Strong attention to detail and a high degree of accuracy. Ability to maintain strict confidentiality of employee information. Understanding of basic HR and/or accounting principles. Demonstrated interest in learning Human Resources or payroll accounting. Excellent written and verbal communication skills with internal and external stakeholders. Strong computer skills, especially in payroll processing systems (preferred) and Microsoft Excel. Ability to work collaboratively, cooperatively, and creatively within a team. Ability to work independently and take initiative. Position title HR Support Specialist - Part-Time/Temporary Department Human Resources Work Arrangement In-Person, HEMIC Tower Reports To Director, HR Direct Reports N/A FLSA Status ☐ Exempt ☒ Non-Exempt Job Class: 1-Ent/Cler Approved By: clewis Date Approved: 12/1/2025 Reviewed: N/A NOTE: The above information on this job description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualification of employees assigned to this job. Management has the right to add, revise or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential duties of this position.

Join us at HEMIC! Voted one of Hawai`i Business' Best Places to Work for 7 Years in a Row! As a HEMIC employee, you will get: People Who Care Voted one of Hawai`i Business' Best Places to Work, and Pacific Business News' Best Workplaces, our business is founded on caring for Hawai`i workers, Hawai`i businesses, and each other. Professional Growth We're passionate about your development. Whether it's achieving a formal certification or attending a workshop to improve your communication skills, we will support and encourage you to grow. Benefits & Perks We offer competitive salary and best-in-class benefits, including flex-time, generous PTO, 15 paid holidays, and so much more! Opportunity to Give Back Giving back to our community is our kuleana and we offer numerous opportunities for our employees to take part - whether it be volunteering for a fundraiser, attending a charity walk, or getting a match for your charitable contributions. Why our HR Support Specialist is Important: The HR Team is a strategic partner to our leaders and staff, committed to Proudly Taking Care of Our People while developing world-class talent and fostering engagement. Our HR Support Specialist will play a key role by providing administrative support with a strong focus on payroll processing. This position is a great opportunity to contribute to a high-performing team while building and growing your HR skills. Please note: This role is currently classified as part-time/temporary or intern. Essential Duties Payroll & Compliance Manage and process bi-weekly payroll, including employee changes, tax filings, and required reporting or reconciliation. Stay current on payroll and HR-related rules, regulations, and laws. Interpret and apply compliance requirements as needed. HR Support & Employee Service Respond to HR inquiries and issues with professionalism and timeliness. Investigate and resolve concerns independently with minimal direction. Maintain accurate records and documentation using ImageRight and other HR systems. Administrative Support Provide high-caliber administrative support to the HR team and internal partners. Organize files, prepare documentation, and support HR processes as needed. Assist in onboarding, offboarding, and routine HR communications. Process Improvement Identify opportunities to streamline HR and payroll workflows. Proactively recommend and support improvements in efficiency and effectiveness. Other Duties Perform additional responsibilities or special projects as assigned. Requirements Ability to set priorities, meet deadlines, and follow through with minimal supervision. Strong attention to detail and a high degree of accuracy. Ability to maintain strict confidentiality of employee information. Understanding of basic HR and/or accounting principles. Demonstrated interest in learning Human Resources or payroll accounting. Excellent written and verbal communication skills with internal and external stakeholders. Strong computer skills, especially in payroll processing systems (preferred) and Microsoft Excel. Ability to work collaboratively, cooperatively, and creatively within a team. Ability to work independently and take initiative. Position title HR Support Specialist - Part-Time/Temporary Department Human Resources Work Arrangement In-Person, HEMIC Tower Reports To Director, HR Direct Reports N/A FLSA Status ☐ Exempt ☒ Non-Exempt Job Class: 1-Ent/Cler Approved By: clewis Date Approved: 12/1/2025 Reviewed: N/A NOTE: The above information on this job description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualification of employees assigned to this job. Management has the right to add, revise or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential duties of this position.

Benefits: 401(k) 401(k) matching Dental insurance Health insurance Opportunity for advancement Vision insurance SERVPRO - Maui is hiring an Administrative Assistant! BenefitsSERVPRO - Maui offers: Competitive compensation Superior benefits Career progression Professional development And more! As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace. Key Responsibilities Perform fundamental daily administrative tasks to assist the office team Coordinate crew and job scheduling Perform detailed and accurate data entry Assist other departments, as needed Position Requirements High school diploma/GED (preferred) Must be knowledgeable in Microsoft Office Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Skills/Physical Demands/CompetenciesThis is a role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary. Ability to successfully complete a background check subject to applicable law. Pay to commensurate with applicable experience. Each SERVPRO Franchise is Independently Owned and Operated. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated Servpro Franchise. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by Servpro Industries to Servpro Franchises should be reviewed and approved by the Franchise's attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and Servpro Franchises may choose whether or not to use them. Compensation: $17.00 - $21.00 per hour Picture yourself here fulfilling your potential. At SERVPRO , you can make a positive difference in people's lives each and every day! We're seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO career opportunities near you is easy! We look forward to hearing from you. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO Franchise. SERVPRO Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.

Benefits/Perks Competitive Compensation Paid Time Off ESOP Profit Sharing Plan Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to assist the Office Manager and secretarial support to our engineering staff, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Provide administrative support for the Office Manager and the engineering staff Perform clerical duties, which include word processing, responding to mail and correspondence, scanning, copying, answering incoming phone calls and route them to the appropriate person, faxing and filing Monitor the inventory of office supplies, kitchen supplies, and equipment supplies; order supplies as needed to ensure no shortage. Must be able to lift a case of soda to restock the refrigerator and kitchen cabinets Schedule appointments and maintain a calendar Organize meetings Write emails, memos, and letters and distribute them appropriately Assist with coordinating company events Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associate's degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Excel, Outlook, Access, database applications and graphics software (PowerPoint) Highly organized with excellent time management skills and the ability to prioritize projects Demonstrated ability to establish workload priorities and effectively handle multiple tasks simultaneously Possesses excellent customer service skills and values teamwork, achievement, and demonstrates high motivation and initiative. Has excellent communication skills (verbal, written, and listening skills) Compensation: $22.00 - $25.00 per hour Our Story We are an employee-owned, full-service structural engineering firm. Dedicated to the highest level of technical expertise, we take a solutions-driven approach to building and infrastructure design, inspection services and forensic assessment. Founded in 1995 by Ken Hayashida as a client and community-focused company, we foster a culture where ideas, experiences and knowledge are readily exchanged. We believe that innovation and technical excellence provides vital insight, optimizes development and maximizes value. Collaborating closely with our clients and community, we're committed to delivering technical excellence that builds sustainability and resilience. Join Our Team At KAI Hawaii, we foster a culture of continual improvement and innovation. Working together as one family or ‘ ohana, we help to enhance each other's strengths and foster creativity to successfully solve challenges and create opportunities. Sharing our experience and expertise, we support and encourage each other, valuing individual and team well-being.

Join Us! The Honolulu Authority for Rapid Transportation (HART) is the public transit authority responsible for planning and constructing Skyline, Honolulu's rail transit system. It is the first fully automated, driverless urban light metro system in the United States and represents the largest public infrastructure project in the history of Hawaii. The Personnel Assistant plays a vital role in supporting HART's human resources operations. This position focuses on interpreting policies, overseeing recruitment, processing personnel transactions, and ensuring compliance with regulations while fostering a productive and organized work environment. Duties and Responsibilities Advise administrative and supervisory staff, and other employees, by interpreting and explaining employment policies and collective bargaining agreements. Topics include recruitment, placement, transfer, training, promotion, classification, personal services contracts, leaves of absence (including family leave), health benefits, retirement, payroll, workers' compensation, work hours, discipline, grievance procedures, and other personnel-related matters. Oversee the recruitment and onboarding process by publishing job openings, processing employment applications, conducting recruitment activities, assessing applicant qualifications, communicate hiring decisions to applicants, and coordinate interviews and new employee orientation, including the preparation of necessary documents. Prepare and/or supervise requests for personnel and payroll transactions such as appointments, transfers, promotions/demotions, reallocations, resignations, leaves of absences, etc., and ensure transactions are complete, accurate, and compliant with Civil Service laws, rules, regulations, policies, procedures, and bargaining unit agreements. Review and approve personnel transactions within HART and coordinate with external agencies such as the Department of Human Resources (DHR), Department of Budget and Fiscal Services (BFS), the Employer-Union Health Benefits Trust Fund (EUTF) and Employees' Retirement System (ERS). Recommend changes to personnel policies and procedures to improve efficiency or compliance with applicable laws and quality assurance requirements. Maintain electronic and hard copy personnel records and manage security-related tasks such preparing employee badges and key fobs. May supervise subordinates and perform other duties, as required. Minimum Qualification Requirements Training and Experience: A combination of education and experience substantially equivalent to graduation from high school and three years public personnel clerical experience. Knowledge of: Basic principles and practices of personnel administration, merit system philosophy; civil service laws, rules, and regulations; pertinent provisions of the various collective bargaining contracts; occupations common to government service; personnel transactions and methods of keeping personnel records; office practices and procedures; principles and practices of supervision. Ability to: Understand and interpret civil service laws, rules, regulations, policies and procedures, and pertinent provisions of various bargaining unit contracts; lay out work of subordinates; review and evaluate personnel programs and make recommendations for improvement; deal tactfully with employees and the public. Physical Requirement Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties. Benefits Medical, prescription drug, vision, dental, and life insurance plans Generous vacation and sick leave, earning up to 21 days per year 13 paid holidays annually (14 days during election year) Retirement plan contributions through the Employees' Retirement System (ERS) Deferred compensation options to invest pre-tax income for retirement Flexible spending accounts for health and dependent care expenses Pre-tax transportation benefits, including TheBus and vanpool options Access to confidential counseling services through the Employee Assistance Program (EAP) Additional perks include training opportunities, parking benefits, and employer-funded Holo Cards for eligible employees to use on public transit Eligibility for the public Service Loan Forgiveness (PSLF) program, supporting employees dedicated to public service Work Schedule and Location Schedule: Monday - Friday, 8-hour shift. Location: The work for this position is conducted on-site at the HART offices located in Honolulu, Hawaii 96813. Telecommuting is not currently available for this role. Relocation: HART does not cover relocation costs. Candidates must be able to reliably commute or relocate to Honolulu by first day of employment.

Support Recovery. Empower Lives. Strengthen Community at Mental Health Kokua. Mental Health Kokua (MHK) is hiring a full-time Administrative Assistant for our Oahu Administrative Office. In this essential on-site role, you'll keep office operations running smoothly, provide welcoming front-desk support, and maintain organized administrative systems that serve our behavioral health and supportive housing programs. As the first point of contact for callers, visitors, donors, and partners, you'll create a professional, friendly experience while supporting leadership with clerical tasks, facility coordination, and grant/donor documentation. This role is ideal for candidates with experience in behavioral health, supportive housing, nonprofit administration, or office management who want to contribute in a mission-driven environment. Administrative Assistant Responsibilities Front Desk & Customer Service: Answer phones, route calls, take messages, and greet visitors professionally and warmly. Mail & Record Processing: Sort, date-stamp, and distribute incoming mail and packages; maintain organized filing and scanning systems. Office Operations: Track office supplies and printer toners; submit purchase requests and support basic administrative logistics. Grants & Donor Support: Assist with grant checklists, timelines, donor logs, and MHK's thank-you program for contributions. Facility & Vendor Coordination: Support maintenance requests, vendor scheduling, and safety documentation such as fire drill and inspection logs. Program & Event Support: Assist with United Way activities, agency communications, scheduling, and light event coordination. Travel & Logistics: Arrange staff travel and help coordinate shipping and pickups (e.g., FedEx). General Administrative Support: Provide clerical assistance for leadership and complete other duties as assigned. Administrative Assistant Qualifications Required: Two (2) or more years of clerical, administrative, or office support experience (front desk, customer service, or related setting) Ability to work effectively with individuals experiencing psychiatric disabilities, including those who may be in crisis or under stress Preferred: Bachelor's degree in communication, business, human services, or a related field Experience in behavioral health, social services, nonprofit administration, or similar environments Minimum: High school diploma or equivalent Skills Supervisory or team leadership experience preferred Strong customer service, communication, and organizational skills Proficiency in Microsoft Office (Word, Excel, Access), scanning, filing, and general office systems Certifications: TB (or ability to obtain) Must pass criminal background check and drug screening Valid Hawaii driver's license, vehicle insurance, and current safety inspection Physical Requirements Able to lift up to 25 lbs Ability to respond to routine office and facility needs (walking, bending, stairs) Benefits of Joining MHK Medical & Vision Insurance (UHA or Kaiser) Dental Insurance (HDS) Supplemental Insurance (Aflac) Pet Insurance 403B Retirement Plan Identity Theft & Legal Protection Plans Paid Leave & Holiday Pay Public Service Loan Forgiveness (PSLF) eligibility as a 501(c)(3) nonprofit employer Why Choose MHK? At Mental Health Kokua, we believe in “Opportunities to Begin Again.” As an Administrative Assistant, your work directly supports our mission-ensuring our teams, partners, and community members receive timely, organized, and compassionate administrative support. Your work helps make recovery possible. Apply today and make a meaningful impact!

Administrative Assistant - Coordinator/Scheduler PuroClean, a leader in emergency property restoration services, helps families and businesses take care of water, fire, mold, biohazard, and other types of property damage. We are a local, stable, family-owned company looking for reliable and friendly individuals who have a desire to help others. Why PuroClean? * Location: Waipio (next to Costco) - avoid traffic * Competitive pay - $16-20/hr, depending on experience * Medical/dental/vision insurance * Paid time off - vacation, holiday, personal * Bonus opportunities available * Free parking * Consistent schedule: Full time (Monday-Friday, 8am-5pm) * Pay frequency - weekly Responsibilities: * Answer phones * Provide great customer service over the phone * Follow up with customers and vendors * Assist with scheduling and coordination * Prepare and format reports * Written/verbal communication * Data entry and make photo copies * General office duties * Administrative projects and support Qualifications: * Experience: minimum of 2 years of office experience * Type at least 40 wpm * Proficient at Microsoft Office (Word, Excel, Outlook) * Good computer skills * Reliable transportation to our office in Pearl City Industrial (near Sam's Club) * Willing to work some nights and weekends answering phones Ideal Qualities: * Passion to serve customers and make a difference * Excellent organizational skills and detail-oriented * Proven track record of managing multiple priorities with time-sensitive deadlines * Friendly and empathetic * Skilled in taking initiative and problem-solving * Effective communication skills - verbal and written * Ability to work under minimal supervision * Thrives in fast paced environments * Knowledge of office administration, work process/flows, clerical work, use of office equipment * Experience with scheduling and job coordination

Job Description Certerra is a growing national provider of testing, inspection, and certification services that support innovation in new product development, quality assurance, for project delivery, and engineered solutions for asset management. We are passionate about contributing to the sustainable development of the communities we serve. We are a national firm with a global reach serving national and international clients from 30+ offices located in 10 states and are ranked on ENR's Top 500 list alongside the nation's top firms. With a 60-year history, Certerra has a passion for high-end services, constant innovation, and investment in the development of world-class laboratory facilities, and interactive management technologies. Each member of our staff is committed to service, innovation, and the success of our clients. Job Summary: We are seeking a detail-oriented and proactive Administrative Assistant to join our dynamic team at Certerra NW, a leader in the geotechnical engineering industry. In this role, you will provide essential support to our engineering staff and contribute to the smooth operation of our office. Key Responsibilities: Manage daily administrative tasks, including scheduling meetings, maintaining calendars, and coordinating travel arrangements. Handle timesheet management, ensuring accurate tracking of employee hours and project assignments. Support billing and invoicing processes, including preparing and sending invoices, tracking payments, and resolving discrepancies. Serve as the first point of contact for clients and vendors, ensuring professional communication and support. Maintain filing systems and databases, ensuring accurate record-keeping and easy retrieval of information. Support team members with various tasks and special projects as needed. Qualifications: Proven experience as an administrative assistant or in a similar role, preferably in the engineering or technical field. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software. Strong organizational skills and attention to detail. Excellent communication and interpersonal abilities. Ability to prioritize tasks and work independently in a fast-paced environment We are an Equal Opportunity Employer. This Company is dedicated to both the letter and the spirit of the equal opportunity employment laws. All applicants and all employees will be evaluated based on their ability, competence, and performance of the essential functions of their positions. There will be no discrimination on the basis of race, sex, national origin, religion, age 40 and over, disability, sexual orientation, marital status, or any other classification which may be protected by federal, state, or local laws. In compliance with the Americans with Disabilities Act, we specifically offer equal opportunity for all employees or job applicants who may have a physical or mental disability. Such people will be hired on the basis of their ability to perform the essential functions of the job in question. Likewise, their work will be evaluated on their performance of these essential functions. We will offer reasonable accommodation to individuals with disabilities, to the extent that Company resources allow without undue hardship. As part of our equal employment policy, there will be no wage differentials based on gender, between men and women employed in the same establishment, on jobs that require equal skill, effort, and responsibility, and which are performed under similar working conditions.

Administrative Assistant Industry: Mechanical Insulation & Firestopping Salary Range: $40,000 - $50,000 per year About the Company : Acutron, LLC is the largest locally-owned and -operated mechanical insulation and firestopping company serving the State of Hawaii. The company services a wide range of projects, from residential service calls to government installations, commercial spaces, hospitals, and high rises. Management seeks to foster a collaborative work environment built upon the collective efforts of its team members. Employees are expected to adhere to the policies, procedures, and ethical standards of Acutron, LLC and its affiliate, Unitek Contracting Group. Position Summary: The Administrative Assistant is responsible for providing administrative support to one or more departments within the company. Essential Duties & Responsibilities : Provides administrative support to multiple departments, including, but not limited to timecard administration, certified payroll support, contract processing, daily report tracking, opening/closing jobs folders, log maintenance (e.g., employee certifications, works orders, change orders, submittals), and report preparation (e.g., labor/material/job cost reports). Performs general administrative tasks, such as filing/organizing (hard copy and electronic) documents, organizing/stocking supplies, printing/copying/scanning/faxing, managing the phone system, labeling, preparing envelopes, sending mail, etc. Qualification/Requirements: Five to ten years of administrative or other work experience. Familiarity with the mechanical insulation or construction industry, in general, a plus. Strong communication skills (verbal and written). Ability to organize and prioritize in a fast-paced environment. Strong problem-solving skills and attention to detail. Proficiency in MS Word, Excel, and Outlook. Knowledge of QuickBooks and Timberline preferred. Work location: In person. Education/Training: High school diploma or equivalent preferred. Microsoft Office skills (Word and Excel). Benefits: ESOP, 401k & matching, medical, dental, flex spending, group life insurance, holidays, vacation. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. We are an Equal Employment Opportunity Employer. All employment decisions will be made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, genetic information, national origin, disability or protected veteran status.

Administrative Assistant REVISION DATE PROGRAM Admin 12/11/2025 POSITION SUMMARY This position is responsible for the day-to-day clerical and receptionist services and Kūkākūkā production. This position is non-exempt from the minimum wage and time card provisions of the Fair Labor Standards act as amended. REPORTS TO Office Manager. This position is also guided by the position description, Agency and program policies and procedures, applicable State and Federal laws. CLASSIFICATION Full Time, Non-exempt COMPENSATION $17.00 - $18.50/hr I. CORE FUNCTIONS Administrative Duties Clerical support to Administration. Covers for Office Manager during his/her absence. Assist Office Manager in the maintenance of conference rooms, and personnel files, in accordance with agency, DOH, CAMHD, and CARF standards and State/Federal laws. Maintain, record, and file training data for all staff. Maintains photo identification and input. Creates and maintains such data collection systems as may be assigned. Serves as receptionist, including taking telephone messages, greeting clients, and providing routine information when needed. Type's letters, reports, and other documents as assigned. File all documents according to established filing procedures. Segregate expired charts and files for destruction and/or continued maintenance. Pre-check payroll for accurate number of checks and distribute. Prepare packets for staff, volunteer recruitment and benefits package. Report and communicate with Office Manager on assigned activities on a daily basis. Ensures that consumer rights and confidentiality are protected in accordance with Agency policy. Other duties as assigned. Public Relation Duties Produces the agency newsletter. Oversees, updates/prepares public relations documents, such as brochures, display materials as called on by the Executive Team. II. OTHER FUNCTIONS Assists in compliance with Agency safety and health procedures. Assigned to hold and distribute keys as needed. III. QUALIFICATIONS Knowledge / Abilities Ability to accurately type from dictation or handwritten documents and ability to proofread one's own work. Multi-tasking. Ability to problem-solve and perform tasks with minimal supervision. Word processing, spreadsheets and database management skills required. Personal warmth and the ability to communicate with consumers. Education High School Diploma, or equivalent from accredited institution Experience A minimum of four years of experience as a clerk or equivalent position. Work experience should show progressively increasing levels of responsibility. Physical Requirements Within reasonable modifications, must be physically able to perform efficiently the duties of the position. Any physical condition which could cause the applicant to be a hazard to him/her or to others will disqualify him/her for appointment. Able to complete all physical requirements of the position with or without reasonable accommodation. IV. OTHER REQUIREMENTS Valid driver's license and clean traffic abstract within the past three years and ready access to an insured vehicle. Availability to work flexible hours, including nights, weekends and holidays. Provide consent and necessary information for a criminal background check. Consents and submits to drug testing. Provide a current TB clearance, Hepatitis B and Covid-19 vaccination.

Job DescriptionRestoration Administrative Assistant PuroClean, a leader in emergency property restoration services, helps families and businesses take care of water, fire, mold, biohazard, and other types of property damage. We are a local, growing, family-owned company looking for reliable and friendly individuals who have a desire to help others. Why PuroClean? Location: Pearl City Industrial (near Sam's Club) Competitive pay - $14-16/hr, depending on experience Medical/dental/vision insurance Paid time off - vacation, holiday, personal Bonus opportunities available Consistent schedule: Full time (Monday-Friday, 8am-5pm) Pay frequency - weekly Responsibilities: Answer phones Provide great customer service over the phone Follow up with customers and vendors Assist with scheduling and coordination Prepare and format reports Written/verbal communication Data entry and make photo copies General office duties Administrative projects and support, as needed Qualifications: Experience: minimum of 1 year of office experience Type at least 40 wpm Proficient at Microsoft Office (Word, Excel, Outlook) Good computer skills Reliable transportation to our office in Pearl City Industrial (near Sam's Club) Willing to work some nights and weekends answering phones Ideal Qualities: Passion to serve customers and make a difference Excellent organizational skills and detail-oriented Proven track record of managing multiple priorities with time-sensitive deadlines Friendly and empathetic Skilled in taking initiative and problem-solving Effective communication skills verbal and written Ability to work under minimal supervision Thrives in fast paced environments Knowledge of office administration, work process/flows, clerical work, use of office equipment

Job Posting Title Administrative Assistant, Hoomakaikai Employee Type Temporary Seasonal (Fixed Term) (Seasonal) Recruiting Start Date 11-03-2025 Job Exempt? No Recruiting End Date Open Until Filled Aloha mai! Mahalo for your interest in Kamehameha Schools. If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana! Kamehameha Schools is searching for an Administrative Assistant to support our Ho'omāka'ika'i Summer Program! This program hosts 5 week-long overnight sessions for rising 6th graders to support connecting with and exploring Hawaiian culture. This position will provide clerical/administrative support for this program, including Sundays. Hire Dates: March 2 (Monday) - July 17 (Friday) * Weekly Training: March 2 - June 6 * Program Dates: June 7 - July 10 * Closeout: July 13 - July 17 Shift Types: Day Shift * Sunday: 11am-5pm * Monday - Thursday: 6am-3:30pm * Friday: 6:30am-5pm Evening Shift * Sunday: 11am-8pm * Monday - Thursday: 12pm-8pm * Friday: 10am-5pm Learn more about Ho'omāka'ika'i here: ********************************************************************* Job Summary Provides administrative and office support for the summer school program. Responsible for filing, phones, email, processing documents, assisting with budgeting and purchasing activities (field trips, supplies, etc.), copying, distribution, data entry, compiling of various documents. Participates in the registration process for students to include but not limited to: registration, filling waitlist, mailouts, fee collection, withdrawals, etc. Serves as office manager for an assigned unit during the summer session. Essential Responsibilities * Provides administrative and office support for the Summer School Program including but not limited to: handling routine correspondences, transmitting, faxing, copying, filing, distributing, data entry and organizing as needed. Answers/directs phone calls assisting parents, students, counselors etc. with summer school attendance, questions, concerns and issues. Works in collaboration with other KS departments (admission, client services, financial aide) to assist families through the summer school process. * Assist with the registration students in a short period of time to include but not limited to: registering students in classes, bus and lunch; filling waitlist, mailouts, fee collection, document collection, withdrawals, etc. May include registration of new invitees who are required to attend summer school. * May serve as an office manager that assists the unit coordinator and assistant unit coordinator to ensure a safe, nurturing and stimulating learning environment in the unit. Maintains daily logs of all incoming visitors and students, transportation changes, medical services, early releases, etc. Maintains files, many confidential in nature that may include personnel, timesheets and attendance records for students and staff. Assists with budgeting and purchasing activities that correlate to the unit needs (field trips, supplies, etc.) Provides SMS and KS Connect support for the office to include but not limited to: running reports and rosters, finding student and parent demographic information, schedules, etc. May be assigned to bus duty, terminal duty, recess supervision, monitoring of students, etc. * Responsible for an end of summer report to include all duties through-out employment. Position Requirements Minimum Qualifications - An equivalent combination of education and experience may substitute for the requirements listed. * High school diploma or GED. * Minimum 2 years of related work experience. * Ability to manage multiple tasks and complex projects and meet competing deadlines * Ability to work in PC applications including word processing, spreadsheets, database, multimedia presentations, electronic mail and internet. * Strong written and verbal skills. * Ability to manage multiline phone system. * Excellent interpersonal skills to communicate effectively with various levels within and outside of KS to include administrators, faculty/staff, students, parents, vendors and to interact and work effectively with others in the Summer School program. * Ability to establish and maintain good relationships with various KS departments and divisions and work well within a team approach concept. * Ability to keep confidential information and data * Ability to work independently with little supervision, self motivated with the ability to take appropriate initiative, establish work priorities and balance competing priorities and deadlines. * Ability to work flexible hours. Preferred Qualifications * Familiar with KS programs, policies and procedures * Knowledge of Hawaiian Culture (i.e. values, programs, etc.) Physical Requirements * Frequently sit, perform desk based computer tasks and grasp light/fine manipulation. * Occasionally stand/walk, write by hand, and lift/carry/push/pull objects that weigh up to 10 pounds. * Rarely twist/bend/stoop/squat, kneel, crawl, climb, reach/work about shoulder, grasp forcefully. Working Conditions * Hours during program: 6:30 a.m. - 3:15 p.m. Monday - Friday. * Work is conducted in an office environment and may require work to be conducted in non-standard workplaces. Disclaimer: The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned. Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact us at *********** or ************ if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. KS does not accept unauthorized solicitations of candidate referrals from third-party vendors (i.e. Staffing Agencies, Executive Recruitment Firms). Any third-party vendor who has interest in supporting KS's recruiting efforts must be authorized by Human Resources prior to the vendor's candidate applying with KS. Work Year Pay Range 20.00 Hourly Compensation and Benefits At Kamehameha Schools (KS), we recognize that compensation is just one facet of a fulfilling employment experience. Our commitment lies in fostering a positive work environment and equipping employees with the necessary resources to excel every day. Our Total Rewards Program embodies KS's dedication to the physical, mental, and financial well-being of our employee ʻohana. Explore our comprehensive Benefits Summary for more information. Primary Location Kapalama Campus City, State Honolulu, Hawaii Additional Locations

Company: Acutron, LLC The Administrative Assistant is responsible for providing administrative support to one or more departments within the company. Essential Duties & Responsibilities: Provides administrative support to multiple departments, including, but not limited to timecard administration, certified payroll support, contract processing, daily report tracking, opening/closing jobs folders, log maintenance (e.g., employee certifications, works orders, change orders, submittals), and report preparation (e.g., labor/material/job cost reports). Performs general administrative tasks, such as filing/organizing (hard copy and electronic) documents, organizing/stocking supplies, printing/copying/scanning/faxing, managing the phone system, labeling, preparing envelopes, sending mail, etc. Qualification/Requirements: Five to ten years of administrative or other work experience. Familiarity with the mechanical insulation or construction industry, in general, a plus. Strong communication skills (verbal and written). Ability to organize and prioritize in a fast-paced environment. Strong problem-solving skills and attention to detail. Proficiency in MS Word, Excel, and Outlook. Knowledge of QuickBooks and Timberline preferred. Work location: In person. Education/Training: High school diploma or equivalent preferred. Microsoft Office skills (Word and Excel). Benefits: Competitive compensation package Retirement savings options, including ESOP (Employee Stock Ownership Plan), 401(k) with employer matching contributions Health and Wellness: Medical, dental & drug insurance, flex spending account (FSA), group life insurance Time off and Work-Life Balance: Paid holidays & PTO Professional development opportunities About the Company: Acutron, LLC is the largest locally-owned and -operated mechanical insulation and firestopping company serving the State of Hawaii. The company services a wide range of projects, from residential service calls to government installations, commercial spaces, hospitals, and high rises. Management seeks to foster a collaborative work environment built upon the collective efforts of its team members. Employees are expected to adhere to the policies, procedures, and ethical standards of Acutron, LLC and its affiliate, Unitek Contracting Group. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. We are an Equal Employment Opportunity Employer. All employment decisions will be made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, genetic information, national origin, disability or protected veteran status.

Job DescriptionBenefits: Bonus based on performance Competitive salary Dental insurance Free uniforms Health insurance Opportunity for advancement Training & development Benefits/Perks Competitive Compensation Health Insurance Dental/Vision Plan Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team from MON-FRI from 8:00AM to 3:00PM. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling jobs and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Schedule: Monday-Friday / 8:00AM to 3:00PM Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule jobs and maintain calendar Schedule out of Island travels and make appropriate reservations. Setting up employee schedule and conduct time keeping Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry leading practices. ProSidian services focus on the broad spectrum of Risk Management, Compliance, Business Process, IT Effectiveness, Energy & Sustainability, and Talent Management. We help forward thinking clients solve problems and improve operations. Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals nationally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes. Our Services are deployed across the enterprise, target drivers of economic profit (growth, margin and efficiency), and are aligned at the intersections of assets, processes, policies and people delivering value. ProSidian clients represent a broad spectrum of industries to include but are not limited to Energy, Manufacturing, Chemical, Retail, Healthcare, Telecommunications, Hospitality, Pharmaceuticals, Banking & Financial Services, Transportation, Federal and State Government Agencies. Learn More About ProSidian Consulting at ****************** Job Description ProSidian Seeks a Administrative Assistant in CONUS/OCONUS - Honolulu, HI to support an engagement for an American agency within the United States Department of Agriculture that is committed to “helping people help the land” - their mission is to provide America's farmers and ranchers with financial and technical assistance to voluntarily put conservation on the ground, not only helping the environment but agricultural operations, too. The ProSidian Engagement Team Members work to will assist NRCS Pacific Islands Area Staff with the assimilation of program documentation, development of correspondence, checking documents for accuracy, processing payments, maintaining spreadsheets, etc. Other tasks include monitoring and tracking commencement and expiration of agreements and prepares agreement modifications and reviewing contract obligating documents and assist in internal auditing of agreements. Administrative Assistant Candidates shall work to support requirements for Program Support and In addition to secretarial duties (filing, taking phone calls, scheduling appointments/meetings, taking meeting minutes, and signing for incoming deliveries) this position will provide administrative support to executive staff in the state office in Honolulu, HI with office management responsibilities to include budgeting, personnel records, setting up video conferences, teleconferences and tracking tasks. The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials. The Administrative Assistant will support the Director and other Leadership Team members as directed. • Provide support with collecting and assembling cost data and processing payment application requests and programs; reviewing a wide variety of invoices, vouchers, and other miscellaneous paperwork associated with NRCS Programs. • Assists with compiling all necessary supporting documents to substantiate payment requests, ensures that payment requests comply with provisions of long term contracting and are within obligated spending limits prior to submission of payment. • Assist with tracking producer requests for wetland compliance and highly erodible land assistance. Maintains wetland determination and highly erodible land case files including producer submitted records, conservation plans and associated maps. Tracks requests for appeals related to issued determinations. • Responsible for establishing and maintaining contracting files and producer records. This includes receiving and assembling program applications and collecting producer eligibility information. Responsible for compiling contract documentation including, but not limited to, conservation plans, maps, photographs, resource data and technical material. • Assists with driving Government vehicles to local shops for routine maintenance; tracks vehicle maintenance and mileage logs. • Provides a variety of technical information to program applicants and participants, such as specific program and land eligibility requirements. • Provides guidance to program applicants and participants on the completion of required conservation planning steps and provide basic explanations regarding practice statements of work and deliverable requirements for conservation program participation. Contractor support will defer to NRCS officials for site specific comments or questions. • Assisting agency staff with program documentation, including but not limited to preparing and processing documents and correspondence, checking documents for accuracy and completeness, gathering information, reconciling payment documents, recording data, establishing and maintaining files, and transmitting information. • Assisting staff with CONCUR (or similar system) to prepare and review Travel Authorizations and vouchers for NRCS staff as necessary. Reviews vouchers for proper documentation, and compliance with Federal Travel Regulations (FTR) and agency guidelines. • Assisting staff with travel arrangements, purchasing, records management and correspondence, mail management and distribution, and other administrative services in support of any NRCS program or operation. Assists staff with preparing reports and answering inquiries. Gathers data for reports, inputs information into databases and helps with special projects. • Contact cooperators to follow-up on the status of conservation plan progress and transfer landowners to the appropriate staff when there are concerns with acceptance of the agreed upon conservation measures. • Some interaction with the general public in an office setting. Will work directly with conservation partners, program technicians in the Farm Service Agency, and NRCS Field Office personnel. Provides a variety of information to program applicants and participants, such as specific program and eligibility requirements, guidance on completion of required program applications, Adjusted Gross Income (AGI), and System for Award Management (SAM). • Data entry in regard to processing contract documents and actions for approved contracts. Monitors and tracks commencement and expiration of contracts, contracts behind schedule, and contracts that have not completed a practice in the first year and prepares modification, termination, waiver, and annual practice reminder letters for signature. Processes annual contract reviews and various audits. Prepares documents for contract appeals and provides documents with open obligation audits. Monitors payment error rates and works to eliminate them. Qualifications The Administrative Assistant shall have consecutive employment in a position with comparable responsibilities within the past five (5) years, Must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word/Excel/Power point) and related tools and technology required for the position. Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. The candidate shall ensure that duties are performed in a competent and professional manner that meets milestones/delivery schedules as outlined. • A Bachelor's degree is required • Possess valid state-issued driver's license; *Violations must be noted before use of Govt Furnished Vehicle; • Proficient in word processing; • Knowledgeable and experienced in utilizing a variety of computer hardware and software applications, such as Microsoft Windows, Word, Excel, and Access; • Ability to use e-mail and internet browsers i.e., Microsoft Outlook and Microsoft Internet Explorer; • Knowledgeable and experienced in operating small office machines, such as calculators, fax machines, scanning devices, postage meters, and copy machines; • Knowledgeable and experienced in general office procedures, such as preparing reports, spreadsheets, and filing. Familiarity with certified mail and return-receipt mail procedures; • Capable of working independently; • Possess basic and courteous telephone skills • Ability to learn and assist with entering and maintaining information in the Natural Resources Conservation Service (NRCS) software such as Protracts, Toolkit, Performance Results System. TRAVEL: Travel as coordinated with the technical point of contact and approved in writing by the Contracting Officer in advance, is allowed, in accordance with Federal Travel Regulations. LOCATION: Work shall be conducted at the CONUS/OCONUS - Honolulu, HI U.S. Citizenship Required Excellent oral and written communication skills Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe) All ProSidian staff must be determined eligible for a “Facility Access Authorization” (also referred to as an “Employment Authorization”) by the USG's designated Security Office. Additional Information CORE COMPETENCIES * Teamwork - ability to foster teamwork collaboratively as a participant, and effectively as a team leader * Leadership - ability to guide and lead colleagues on projects and initiatives * Business Acumen - understanding and insight into how organizations perform, including business processes, data, systems, and people * Communication - ability to effectively communicate to stakeholders of all levels orally and in writing * Motivation - persistent in pursuit of quality and optimal client and company solutions * Agility - ability to quickly understand and transition between different projects, concepts, initiatives, or work streams * Judgment - exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications * Organization - ability to manage projects and activity, and prioritize tasks ------------ ------------ ------------ OTHER REQUIREMENTS * Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. * Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. * Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors * Curiosity - the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together * Humility - exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference * Willingness - to constantly learn, share, and grow and to view the world as their classroom ------------ ------------ ------------ BENEFITS AND HIGHLIGHTS At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. Our team members receive a comprehensive benefits package that includes Competitive Compensation, Group Health Insurance Health Benefits, 401(k) Retirement Savings Plan Contributions, Vacation and Paid Time off (PTO) Benefits, Pre-Tax Payment Programs, Purchasing Discounts & Savings Plans, a ProSidian Employee & Contractor Referral Bonus Program, Performance Incentives, etc. Our comprehensive benefits package includes a medical, dental and vision plan. Our growing list of benefits currently include the following: * Competitive Compensation: Pay range begins in the competitive ranges with full Gold Level (Tier 1) Group Medical Benefits, Pretax Employee Benefit Plan, plus performance incentives * Group Health Insurance Health Benefits: Group Health Insurance Including Medical, Dental And Vision Insurance: Contributions are deducted from pay on a Pretax basis - Employee and family coverage is available with employer contribution of 50% of Employee (only) premiums under the Health and Vision Plan through Blue Cross Blue Shield NC (Blue Options Medical Plan Code: PB07840 / Metallic Level: Gold - - bcbsnc.com ) and Dental Plan (Ameritas - ****************** * 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement. Eligible employees can make before-tax contributions to the 401(k) Retirement Savings Plan to help you save for retirement. Contributions are deducted from pay on a pretax basis the employee can contribute up to $18k. A wide range of investment options are available with a personal financial planner available to assist you. Immediate 100% vesting of both your contribution and the ProSidian matching contribution. The Plan is a Safe Harbor 401(k) Retirement Savings Plan. ProSidian Consulting participates in a Basic Match: 4% of pay for participants who defer at least 5% of their pay. The Basic Match is structured as follows: 100% of the first 3% of pay that is contributed; and 50% of the next 2% of pay that is contributed. * Vacation And Paid Time Off (PTO) Benefits: The flexibility of Paid Time Off (PTO) lets you set your own priorities. Eligible employees use PTO for vacation, a parent-teacher conference, a doctor's appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days - 2 weeks | Holidays - 10 Federal Government. * Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees. * Purchasing Discounts & Savings Plans: We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The ProSidian Corporate Perks Benefit Program - Helping You Do More With Less: ************************************* This provides special discounts for eligible employees on products and services you buy on a daily basis. * Security Clearance: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes; oftentimes there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials based on past, present, and future work. * Leverageable Experience and Thought Leadership: By collaborating with firm leadership, other members of the team, as well as Fellows and collaborating partners in what is a flat organization, you'll make valuable professional connections, interact with clients daily, gain leverageable Experience, and contribute to Thought Leadership while you build a basket of marketable experiences. * ProSidian Employee & Contractor Referral Bonus Program: ProSidian Consulting will pay up to $5k for all referrals (payments made after new hire has been employed for 90 days) for candidates submitted through our Employee Referral Program. * Performance Incentives: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes there are performance incentives associated with each new client that each employee works to pursue and support. * Flexible Spending Account: Pending ------------ ------------ ------------ ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines. ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status. Furthermore, we believe in "HONOR ABOVE ALL" - be successful while doing things with the right way. The pride comes out of the challenge; the reward is excellence in the work. FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON ************************* OR SEND YOUR RESUME'S, BIOS, AND SALARY EXPECTATION / RATES TO ***********************. ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED. Be sure to place the job reference code in the subject line of your email. Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials.

Kumabe HR is assisting numerous local companies in their searches for qualified Administrative Assistant/Receptionist roles. The Administrative Assistant/Receptionist is the initial face of the company, who will greet and welcome all guests and callers. They will advise employees when their guest has arrived. The Receptionist will answer and route calls to the appropriate department/person and open and distribute daily mail. Essential Duties Be a positive representative in the office. Successfully employ the multi-line phone system, utilize all tools and systems available to quickly direct calls to the correct party. Effectively multi-task and maintain poised professionalism under pressure. Pleasantly and professionally greet and direct all visitors. Work with mailing and shipping vendors as needed; accept and direct deliveries; schedule and monitor outgoing shipments. Accept, sort and process daily incoming mail, ensuring prompt delivery to correct parties. Logs all incoming checks and cash payments. Accepts and distributes all incoming faxes to various departments. Maintains appearance of work areas. Monitor meeting room schedules. Assist visitors with parking, access badges and meeting room assignments. Other duties as assigned. Qualifications Associates degree or higher, preferred. Proficient in Microsoft Office, including Excel, Word and Outlook. Excellent customer service skills. Ability to communicate in a positive manner to contribute to a cohesive, pleasant work environment. Strong phone skills and professional phone manner. Strong verbal and written communication skills, a plus. Highly organized and detail orientated. Firm, fluent grasp of English language, proper grammar with exemplary verbal, listening, written and interpersonal skills. Ability to speak and hear voices through telephonic system. Successful experience working in a fast paced professional business environment. Punctual and dependable with strong attendance history. Kumabe HR is the emerging leader in staffing and human resources consulting in the state of Hawaii with a focus on temporary staffing, executive recruitment and human resource solutions. Expertise in these areas enable Kumabe HR to work with client organizations to reach their business objectives and realize their success. The Kumabe HR team brings extensive human resource knowledge to facilitate both current and future talent needs that provide our client organizations with an enviable competitive edge. We have a deep understanding of the local business community, the recruiting environment, and Hawaii's rich unique culture and management style. Our recruiting team has an extensive network of local and national sourcing channels and leading edge technology that enable us to find the best talent available for companies in the Hawaiian Islands. Our team boasts 65 years of HR, Recruiting, and Staffing expertise with many holding advanced degrees in human resource management. We are proud and committed to the work we do and the clients that we serve. Kumabe HR is uniquely positioned to not only find the next A-Player for your organization, but also evaluate that candidate's background, personality, goals, and career aspirations to help promote a long-term “fit.” For more information, visit our website: ************************

Job DescriptionWe have an immediate opening for a Leasing Administrative Assistant. Job Type: Full-time; Temp (3-4 months) Schedule: Monday - Friday, 8am-5pm Pay: $18.00/ hour Duties and Responsibilities: • Attend weekly team meetings and trainings as requested. Prepare correspondence, meeting minutes and compiling of documents • Answer phone calls and direct appropriately, manage walk-in traffic • Process applications and assign appropriately. • Answer basic housing/waitlist questions. • Maintain supervisor's calendar, arrange and schedule meetings, and arrange travel and other accommodations • Coordinate and compile property management reports • Responsible for ensuring coverage of office hours and maintaining office supply inventory • Follow up on general inquiries (voicemails, emails, text messages, etc.) and direct traffic appropriately within the department and broader property management teams. • Prepare presentations for property management • Coordinate tasks across multiple departments and levels throughout the organization Minimum Requirements: • High School Diploma or equivalent. Vocational or college education preferred. • 2-5 years' experience in Business Administration • Excellent Communication Skills (Both Written and Oral) • Proficient in using a computer (Microsoft Office- Word, Excel, Outlook) • Accuracy and being detail-oriented is a must. • Type at least 45 wpm • Yardi Software experience preferred but not required. • Must have a valid driver's license • Must have a clear driver abstract (no more than 2 moving violations in the past 3 years) Ideal candidate should have the following qualities: • Ability to handle a fast-paced environment • Skilled in multi-tasking • Able to handle busy phone lines • Personable and outgoing; Excellent Customer Service Skills • Strong computer skills especially in Outlook • Must be dependable and punctual

Job Description We are actively looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks supporting our account executives for retail and foodservice manufacturers. The ideal candidate needs to be a self-starter, has excellent oral and written communication skills, is organized, and has a great attitude and work ethic. Must have experience with computers, MS Outlook, Word, and Excel. Familiarity with the food industry is a plus! Starting salary is $31,000 per year. We offer fully paid medical plan, and 15 full days of holiday per year. We're located in the Kaimuki area and ready to add to our team now, so only local applicants will be considered (Oahu/Honolulu). No phone calls please.

Company: Acutron, LLC The Administrative Assistant is responsible for providing administrative support to one or more departments within the company. Essential Duties & Responsibilities: * Provides administrative support to multiple departments, including, but not limited to timecard administration, certified payroll support, contract processing, daily report tracking, opening/closing jobs folders, log maintenance (e.g., employee certifications, works orders, change orders, submittals), and report preparation (e.g., labor/material/job cost reports). * Performs general administrative tasks, such as filing/organizing (hard copy and electronic) documents, organizing/stocking supplies, printing/copying/scanning/faxing, managing the phone system, labeling, preparing envelopes, sending mail, etc. Qualification/Requirements: * Five to ten years of administrative or other work experience. * Familiarity with the mechanical insulation or construction industry, in general, a plus. * Strong communication skills (verbal and written). * Ability to organize and prioritize in a fast-paced environment. * Strong problem-solving skills and attention to detail. * Proficiency in MS Word, Excel, and Outlook. * Knowledge of QuickBooks and Timberline preferred. * Work location: In person. Education/Training: * High school diploma or equivalent preferred. * Microsoft Office skills (Word and Excel). Benefits: * Competitive compensation package * Retirement savings options, including ESOP (Employee Stock Ownership Plan), 401(k) with employer matching contributions * Health and Wellness: Medical, dental & drug insurance, flex spending account (FSA), group life insurance * Time off and Work-Life Balance: Paid holidays & PTO * Professional development opportunities About the Company: * Acutron, LLC is the largest locally-owned and -operated mechanical insulation and firestopping company serving the State of Hawaii. * The company services a wide range of projects, from residential service calls to government installations, commercial spaces, hospitals, and high rises. * Management seeks to foster a collaborative work environment built upon the collective efforts of its team members. * Employees are expected to adhere to the policies, procedures, and ethical standards of Acutron, LLC and its affiliate, Unitek Contracting Group. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. We are an Equal Employment Opportunity Employer. All employment decisions will be made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, genetic information, national origin, disability or protected veteran status.