Human resources administrative assistant jobs in Santa Cruz, CA - 181 jobs

Administrative Associate 1461618 Hourly pay: $40/hr Worksite: Leading university (Stanford, CA 94305 - Onsite) W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL 40 hours/week, 6 Month Assignment A leading university is seeking an Administrative Associate. The successful candidate will provide administrative support to the Department of Neurology. Administrative Associate Responsibilities: * Support the needs of the Department of Neurology, including calendaring, meeting scheduling, booking travel, and processing reimbursements. * Be the admin for 3 doctors. Administrative Associate Qualifications: 3+ years of office experience. University experience. Oracle Financials experience is desired. Demonstrated ability to provide support for calendaring and scheduling meetings, taking care of financial transactions, and booking travel.

Pay Rate: $23/hr Work Address: 3203 Hanover Street, Ste. 100, Palo Alto, CA Interview Type: In-person Shift: 8:00 AM - 5:00 PM KEY RESPONSIBILITIES + Coordinate Catering Services: Partner with support staff and external vendors to arrange catering for meetings and events. + Provide Departmental Support: Assist with non-client business activities and departmental tasks as needed. + Manage Facilities Operations: Oversee daily operations to maintain a clean, safe, and efficient work environment. + Prepare Meeting Rooms: Ensure meeting spaces are clean, organized, and ready for use (wipe tables, chairs, and credenzas). + Post-Meeting Cleanup: Clean and reset conference rooms after meetings. + Stock and Maintain Break Areas: Keep break areas fully stocked and aligned with employee needs. + Service Coffee Machines: Perform routine maintenance, including weekly rinsing and replenishing supplies. + Technical Proficiency: Strong Microsoft Office skills. + Physical Requirements: Ability to lift up to 50 lbs and stand/walk for extended periods. + Additional Duties: Follow and execute tasks or directives from management as assigned. REQUIREMENTS / QUALIFICATIONS + High school diploma or GED. + 1-2 years of related work experience. + Minimum 2 years of experience in the legal industry is highly desired. + Ability to provide an excellent customer experience using strong customer service, interpersonal, and communication skills. + Related copy/print job experience preferred. + May require a valid driver's license and minimum auto insurance coverage per Ricoh (if applicable). + Working knowledge of copiers and related equipment; repair knowledge preferred. + Ability to use hardware/software for cost recovery, document management, and advanced workflow support. + Knowledge of shipping/receiving procedures. + Basic electronics knowledge preferred. + Ability to work independently and flexibly to complete projects. + Ability to select correct packing methods/materials and verify packing slips for incoming materials. + Ability to understand instructions related to mail delivery. + Strong troubleshooting and problem-solving skills. + Ability to read and understand technical information (manuals, parts books, related publications). + Excellent customer relations and verbal communication skills. Job Type & Location This is a Contract to Hire position based out of Palo Alto, CA. Pay and Benefits The pay range for this position is $23.00 - $23.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Palo Alto,CA. Application Deadline This position is anticipated to close on Feb 4, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

About Us Next Coms Talk is a leading provider of communication solutions, dedicated to enhancing connectivity and efficiency for businesses of all sizes. Our team is committed to delivering exceptional service and innovative strategies to meet the evolving needs of our clients. We foster a collaborative and professional work environment that values growth, integrity, and excellence. Job Description We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and ensure smooth workflow. The ideal candidate will assist in administrative tasks, coordinate schedules, and provide essential support to various departments. This role requires strong communication skills, attention to detail, and the ability to handle multiple tasks efficiently. Responsibilities Manage office operations, including scheduling, data entry, and correspondence. Maintain and organize records, reports, and confidential documents. Assist in preparing reports, presentations, and other business documents. Coordinate meetings, appointments, and travel arrangements. Communicate with vendors, clients, and internal teams to facilitate efficient operations. Support various departments with administrative tasks as needed. Ensure office supplies and equipment are well-stocked and maintained. Handle incoming calls and emails professionally and efficiently. Qualifications Skills & Qualifications Bachelor's degree or equivalent experience in administrative support. Strong organizational and time-management skills. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and handle multiple tasks simultaneously. High level of professionalism and discretion when handling confidential information. Problem-solving mindset with attention to detail. Additional Information Benefits Competitive salary based on experience. Opportunities for career growth and professional development. Supportive and collaborative work environment. Health and wellness benefits. Paid time off and holidays.

Administrative Assistant III (Onsite) Pay: $37.93/hr Contract Duration: 6 months (possible extension or conversion) Schedule: Full-time, 40 hours/week We are hiring on behalf of a client for a full-time Administrative Associate (Level 3) to support faculty and research laboratories. Responsibilities include calendar management, meeting coordination, financial transactions, and travel booking. Candidates with healthcare experience and some authorization exposure are encouraged to apply. The ideal candidate is motivated, quick to learn, and detail-oriented. Oracle Financials experience is preferred. Key Responsibilities • Provide high-level administrative support for faculty, research labs, and departmental operations. • Act on behalf of supervisors to establish priorities and resolve administrative issues. • Plan, coordinate, and execute complex events, conferences, and seminars, including logistics, vendor coordination, and budget oversight. • Draft, edit, and format documents, reports, presentations, handouts, websites, and social media content; perform heavy proofreading and fact checking. • Manage complex calendaring, schedule meetings, resolve conflicts, and coordinate travel in compliance with institutional policies. • Develop detailed reports and spreadsheets using specialized software and departmental systems. • Process and reconcile financial transactions; monitor budgets, resolve discrepancies, and assist with purchases or special equipment requests. • Coordinate routine maintenance requests, office moves, and small renovation projects. • Lead or oversee the day-to-day work of student or temporary workers, including assigning tasks, reviewing work quality, and providing performance input. Requirements • 4 years of administrative experience, or a combination of education and relevant experience. • Bachelor's degree strongly preferred. • Prior experience in higher education or research administration strongly preferred. • Exceptional organizational skills, accuracy, and ability to manage competing deadlines. • Strong written and verbal communication skills. • Proficiency with Microsoft Office and ability to learn new systems quickly. Additional Details • Fully Onsite, Monday-Friday, 8:00 AM - 5:00 PM • Background check required • Two rounds of interviews expected • Position may be considered for extension or conversion If you are interested in this opportunity, please contact Marisa Fidone, SF Bay Area Recruiter, at ************** or ************************.

Field Office Administrative Assistant Why This Role Matters As our Field Office Administrative Assistant, you'll be the connector who keeps everything running smoothly. From coordinating schedules to supporting regional management, you'll play a key role in ensuring our team stays organized, informed, and ready to deliver. This is more than just an admin role-it's a chance to grow, contribute, and make an impact every day. What You'll Do Keep documentation up to date and maintain clear communication with regional management Organize meetings, video conferences, travel itineraries, and manage calendars Support team members who are traveling or working remotely Take notes during meetings and share materials with the team Prepare reports, presentations, and correspondence that make information clear and accessible Manage expense reports and reconcile charges accurately Welcome visitors, answer calls, and maintain a professional office environment Distribute mail, email, and internal communications Maintain filing systems and ensure information is easy to find Jump in on special projects and process improvements as needed What We're Looking For 2-5 years of administrative or office support experience (new grads welcome to apply) High school diploma required; bachelor's degree preferred Strong computer skills (Word, Excel, PowerPoint); SAP Ariba experience is a plus Japanese language skills are a plus Soft Skills That Set You Apart High emotional intelligence and ability to work with diverse personalities Strong customer service mindset and stakeholder awareness Proactive, organized, and initiative‑driven Comfortable making decisions in ambiguous situations Clear communicator across all levels, internal and external Customer‑facing experience preferred Why You'll Love Working Here You'll gain exposure to diverse teams and stakeholders, building skills that grow your career You'll be part of a collaborative, supportive environment where your voice matters You'll have opportunities to learn, develop, and take initiative on meaningful projects You'll enjoy a role that balances structure with variety-no two days are the same

About the Team: The Benefits Operations team is responsible for ensuring the accuracy, integrity, and reliability of benefits-related data across HR systems, payroll, and external vendors. We support end-to-end benefits administration by building scalable data processes, strengthening data controls, and proactively identifying risks before they impact employees or payroll outcomes. We work closely with Payroll, HR Operations, and system vendors to ensure benefits deductions, contributions, and eligibility data are accurate, auditable, and compliant. This role is critical in maintaining data quality during periods of system changes, vendor transitions, and increased operational complexity. We are seeking a Benefits Data Analyst to provide interim coverage for a key data role during a maternity leave. This role will own end-to-end benefits data processing, with a strong focus on benefits deduction data validation, payroll reconciliation, system data audits, and quality control. The ideal candidate is highly detail-oriented, comfortable working with complex datasets, and experienced in data audits, Excel-based analysis, and process automation. This role requires strong ownership, a quality-first mindset, and the ability to work independently in a fast-paced operations environment. Responsibilities: Benefits Data Processing: * Own end-to-end processing and validation of benefits deduction and contribution data prior to payroll processing * Perform detailed reconciliation between benefits systems and payroll outputs to identify discrepancies, root causes, and corrective actions * Partner closely with Payroll to support payroll readiness, retro adjustments, and post-payroll audits Data Audit & Quality Control: * Conduct recurring data audits across eligibility, deductions, contributions, and system interfaces * Identify data quality risks, trend issues, and upstream system gaps * Establish clear audit logic, validation rules, and exception tracking to prevent recurring errors Systems & Data Integration Support: * Support benefits system integrations, file feeds, and downstream payroll data flows * Validate inbound and outbound data files for accuracy, completeness, and timeliness * Assist with system testing, rule validation, and data verification during changes or enhancements Reporting & Automation: * Build and maintain audit tools, trackers, and reconciliation models * Support automation initiatives for data validation, reporting, and dashboards * Document data logic, assumptions, and audit outcomes for operational transparency Minimum Qualifications: * Bachelor's degree in Data Management, Finance, Accounting, Information Systems, or a related field * Strong Excel skills (e.g., XLOOKUP, Pivot Tables, logical formulas, reconciliation models) * Demonstrated experience in data validation, audits, or operational reporting * High attention to detail with a strong quality and risk-awareness mindset * Ability to work independently, manage multiple data cycles, and meet tight deadlines * Strong communication skills to explain data issues and findings to cross-functional partners Preferred Qualifications: * Experience supporting benefits, payroll, or HR operations data * Familiarity with payroll or HR systems and data interfaces * Experience with process automation, dashboards, or data transformation tools * Prior contractor or project-based experience in operations or data roles Important Note: Please be advised that this job posting is on behalf of a third-party agency. This is a 6-month temporary assignment managed by a third-party agency, who will be your employer. While you may be assigned to work at TikTok, you will not be a TikTok employee. All contractual terms, including payroll and benefits, will be handled by a third-party agency. By applying, you agree that the information provided in your application may be processed and retained by TikTok for recruitment purposes and shared with a third-party agency in accordance with TikTok's Applicant Privacy Notice **************************************

We are seeking a proactive, detail-oriented Administrative Assistant to support the smooth operation of our office, general services and HR administrative functions. This role plays an important part in maintaining a professional work environment, managing smock and locker inventory, coordinating meetings and company events, and providing high-quality administrative support across the organization. This ideal candidate is a self-starter who thrives in a fast-paced environment, takes initiative and effectively manages multiple priorities with minimal supervision. This role is cross-trained to support the Office Coordinator and will step in as needed to ensure seamless daily office operations. This is a temporary position for a minimum of six (6) months, with the potential to convert to a permanent role based on business needs, headcount availability and individual performance. HR and Administrative Support Support onboarding activities, including coordinating system access, equipment and badges, and where applicable, issuing smocks and assigning lockers to production floor employees. Support offboarding activities, including coordination of company asset returns (e.g. laptops, badges, smocks). Maintain HR templates, records, and employee contact lists in a structured, organized and confidential manner. Assist with coordination of meetings, training sessions and employee events. Provide general administrative support to the HR team, including data entry, filing and supply coordination. Collaborate with the HR team and Office Coordinator to support cross-functional initiatives and operational needs. General Administration & Office Support Provide administrative support to management, including preparing proposals and presentations, processing data and assisting with travel and expense reimbursements. Source and reserve venues for business meetings, dinners and offsite events. Provide backup support for non-confidential HR administrative tasks as required. Smock, Uniform & Locker Management Issue smocks and uniforms to new hires and assign lockers to the appropriate employee population. Collect smocks and locker keys from departing employees and temporary workers, where applicable. Maintain accurate inventory and tracking of employee and visitor smocks; distribute and collect as required. Coordinate with smock-related vendors and support invoice processing. Facilities & Office Environment Management Maintain a clean, organized and professional office environment. Set up and take down seasonal or event-related décor and communications. Proactively remove misplaced or abandoned items from shared spaces. Manage cubicle assignments and office space planning in coordination with stakeholders. Meeting and Event Coordination Organize and coordinate company events, internal meetings, celebrations and offsites as required. Liaise with vendors and internal teams to manage logistics, catering, payments and communications. Ensure smooth event execution with attention to detail and timely follow-up. Backup Support to Office Coordinator (as needed) Oversee daily office operations and general administrative processes. Coordinate with vendors for facilities, utilities and equipment servicing. Track and process office expenses, invoices and purchase requests. Order and manage pantry, janitorial and office supplies. Ensure functionality and upkeep of office equipment (e.g. printers, copiers, shredders). Manage incoming and outgoing mail, courier services and general correspondence. Welcome visitors, manage check-in/out protocols and support badge and access control. Reserve and prepare meeting rooms, including refreshments as needed. Qualifications: Associate degree or equivalent in Business Administration, Human Resources or a related field; additional education or certifications are a plus. 1-2 years of experience in HR administration, office administration or a related support role. Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with ATS or other HR systems is a plus. Highly organized and detail-oriented, with a strong commitment to accuracy and follow-through. Proactive, resourceful and self-directed with strong critical-thinking and problem-solving skills. Ability to manage multiple priorities in a high-volume, fast-paced environment. Adaptable and flexible, able to adjust quickly and effectively to changing priorities and business needs. Strong written and verbal communication skills with a collaborative, customer-service mindset. Demonstrated ability to handle sensitive and confidential information with professionalism and discretion. Ability to communicate in additional languages, such as Vietnamese, Cantonese or Mandarin, is a plus. Status: Non-Exempt Pay Range: $22-24/hour Foxconn Assembly, LLC is an Equal Opportunity Employer (EOE). All qualified candidates will receive consideration without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or marital status in accordance with applicable federal, state and local laws. Foxconn Assembly, LLC participates in E-Verify and will provide the federal government with your Form I- 9 information to confirm that you are authorized to work in the U.S.

Job Description We are seeking a proactive, detail-oriented Administrative Assistant to support the smooth operation of our office, general services and HR administrative functions. This role plays an important part in maintaining a professional work environment, managing smock and locker inventory, coordinating meetings and company events, and providing high-quality administrative support across the organization. This ideal candidate is a self-starter who thrives in a fast-paced environment, takes initiative and effectively manages multiple priorities with minimal supervision. This role is cross-trained to support the Office Coordinator and will step in as needed to ensure seamless daily office operations. This is a temporary position for a minimum of six (6) months, with the potential to convert to a permanent role based on business needs, headcount availability and individual performance. HR and Administrative Support Support onboarding activities, including coordinating system access, equipment and badges, and where applicable, issuing smocks and assigning lockers to production floor employees. Support offboarding activities, including coordination of company asset returns (e.g. laptops, badges, smocks). Maintain HR templates, records, and employee contact lists in a structured, organized and confidential manner. Assist with coordination of meetings, training sessions and employee events. Provide general administrative support to the HR team, including data entry, filing and supply coordination. Collaborate with the HR team and Office Coordinator to support cross-functional initiatives and operational needs. General Administration & Office Support Provide administrative support to management, including preparing proposals and presentations, processing data and assisting with travel and expense reimbursements. Source and reserve venues for business meetings, dinners and offsite events. Provide backup support for non-confidential HR administrative tasks as required. Smock, Uniform & Locker Management Issue smocks and uniforms to new hires and assign lockers to the appropriate employee population. Collect smocks and locker keys from departing employees and temporary workers, where applicable. Maintain accurate inventory and tracking of employee and visitor smocks; distribute and collect as required. Coordinate with smock-related vendors and support invoice processing. Facilities & Office Environment Management Maintain a clean, organized and professional office environment. Set up and take down seasonal or event-related décor and communications. Proactively remove misplaced or abandoned items from shared spaces. Manage cubicle assignments and office space planning in coordination with stakeholders. Meeting and Event Coordination Organize and coordinate company events, internal meetings, celebrations and offsites as required. Liaise with vendors and internal teams to manage logistics, catering, payments and communications. Ensure smooth event execution with attention to detail and timely follow-up. Backup Support to Office Coordinator (as needed) Oversee daily office operations and general administrative processes. Coordinate with vendors for facilities, utilities and equipment servicing. Track and process office expenses, invoices and purchase requests. Order and manage pantry, janitorial and office supplies. Ensure functionality and upkeep of office equipment (e.g. printers, copiers, shredders). Manage incoming and outgoing mail, courier services and general correspondence. Welcome visitors, manage check-in/out protocols and support badge and access control. Reserve and prepare meeting rooms, including refreshments as needed. Qualifications: Associate degree or equivalent in Business Administration, Human Resources or a related field; additional education or certifications are a plus. 1-2 years of experience in HR administration, office administration or a related support role. Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with ATS or other HR systems is a plus. Highly organized and detail-oriented, with a strong commitment to accuracy and follow-through. Proactive, resourceful and self-directed with strong critical-thinking and problem-solving skills. Ability to manage multiple priorities in a high-volume, fast-paced environment. Adaptable and flexible, able to adjust quickly and effectively to changing priorities and business needs. Strong written and verbal communication skills with a collaborative, customer-service mindset. Demonstrated ability to handle sensitive and confidential information with professionalism and discretion. Ability to communicate in additional languages, such as Vietnamese, Cantonese or Mandarin, is a plus. Status: Non-Exempt Pay Range: $22-24/hour Foxconn Assembly, LLC is an Equal Opportunity Employer (EOE). All qualified candidates will receive consideration without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or marital status in accordance with applicable federal, state and local laws. Foxconn Assembly, LLC participates in E-Verify and will provide the federal government with your Form I- 9 information to confirm that you are authorized to work in the U.S. Powered by JazzHR PsLizPN98f

Stanford University is one of the world's premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives. Stanford University Human Resources (UHR) is seeking a fixed-term Onboarding Associate through the end of October 2026, to support the University Human Resources Service Center (HRSC). This role supports daily Tier 1 HR Service Center operations, including processing I-9 forms for new hires and rehires and assisting with the I-9 reverification process. The position reports to the HRSC Customer Service Manager and will be based at either the Stanford main campus or the Stanford Redwood City campus, with occasional travel between the two locations as needed. JOB PURPOSE: Under direct supervision, the HR Service Center (HRSC) Onboarding Associate supports the daily operations of the Tier 1 HRSC by processing I-9 forms for new hires and rehires and assisting with the I-9 reverification process. This entry-level HR role also handles low complexity HR and onboarding inquiries and escalates more complex I-9 issues to Senior Associates. Key responsibilities include providing high-level customer service, meeting SLA metrics for accurate and timely responses, and maintaining compliance with I-9 regulations. Ideal candidates will have a friendly demeanor, attention to detail, strong communication and listening skills, eagerness to learn HR knowledge, and the ability to quickly acquire new skills. This role supports Stanford's vision, culture, and values. CORE DUTIES*: HR Acumen Competency: Provide clear, efficient, and courteous support to campus new hires and rehires who reach out to the HR Service Center for support with their I-9 processing. Demonstrate knowledge of what is required to complete the form and maintain compliance for the university. Familiarity with a broad spectrum of HR processes, policies, and procedure in order to provide general back-up support to HRSC Customer Service team. Service Excellence & Customer Focus: Serve as a welcoming first point of contact for HR I-9 processing. Provide helpful, accurate and timely information to new hires and HR representatives throughout the process. Maintain organized records of employee cases by providing diligent follow-ups related to processing and resolving cases in a timely manner. Communication: Deliver clear and professional written and verbal communications. Demonstrate active listening skills and empathy in understanding employees' unique needs. Maintain courtesy and professionalism as a public-facing representative of the HR organization. Maintain attentive and responsive lines of communication with the broader team to receive latest updates and keep the team informed of individual progress and challenges. Agility and Innovation: Demonstrate resourcefulness when facing unfamiliar requests by proactively determining next steps toward resolution. Expand HR knowledge through continuous learning opportunities. Solicit constructive feedback and insights from managers and proactively incorporate suggestions into continuous improvement of work and improving HR service operations. Business Understanding: Possess an understanding of Stanford's business and how the HR Service Center enables the HR organization's success leveraging the service delivery model. Adhere to all HR service level agreements (SLAs). Critical Evaluation, Problem Solving & Decision Making: Support efforts to gather data for informing system and process improvements. Escalate roadblocks or issues to appropriate colleagues. Culture, Values & Ethical Practices: Develop trusting, credible relationships from demonstrated ethical judgment, behavior, and practiced confidentiality. Promote an environment that fosters inclusive relationships and creates unbiased opportunities for contributions through ideas, words, and actions that uphold principles of the Stanford's Code of Ethics. Alignment to Strategy: Support strategic goals set by the team, department, and university. Demonstrate, through words, actions, and ideas, alignment to Stanford and HR goals. Other: Perform other related responsibilities as requested and when necessary. The University reserves the right to add or change duties at any time. *Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. MINIMUM REQUIREMENTS: Education & Experience: High school diploma and two years of relevant experience or a combination of education and relevant experience. Knowledge, Skills and Abilities: Experience working in a call center or HR service department, or as an HR Assistant. Experience processing I-9s and I-9 reverifications in compliance with regulations and policies. Basic data entry skills and high keystroke rate / words-per-minute. Demonstrated dedication to service excellence and commitment to providing clients with accurate and thoughtful solutions in a punctual manner. Effective written and verbal communications skills and the ability to maintain a consistently positive attitude and courteous phone and email tone. Team-oriented self-starter with the ability to work independently. Ability to triage requests and inquiries and route them to appropriate parties. Ability to exercise discretion with confidential information. Organizational skills and attention to detail. Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint). Prior experience navigating a HCM system. Certifications and Licenses: None PHYSICAL REQUIREMENTS*: Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone. Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork. Rarely kneel/crawl, operate foot and/or hand controls. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. WORKING CONDITIONS: Occasional work on evenings and weekends. May work extended hours. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************* The expected pay for this position is $31.25 - $36.06 per hour. Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. A caring culture. We provide superb retirement plans, generous time-off, and family care resources. A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. Discovery and fun. Stroll through historic sculptures, trails, and museums. Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at ************************ . For all other inquiries, please submit a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information

Ascenditur Recruiting is a boutique search consultancy that aims to identify the right talents for high growth companies in the United States. Job Description A global consulting firm is looking for an HR Assistant to join their 350-person office. If you are looking for a high-growth company who's dedicated to invest in your career growth, this could be the right company for you. As one of the integral team members on the HR/Recruiting team, you will be providing administrative support to a team of busy recruiters. Not only will you be coordinating interview calendars domestically and globally, but you will own the success of each interview, from setting up the interviews to ensuring interviewers are queued up for their interviews. Additionally, you will also serve as the face of the company for candidates, keeping them informed of what to expect on the day of their interviews, creating a world-class candidate experience. More about the company: It is one of the largest consulting organizations in the world, with over 40 offices globally, providing different services to key industries such as Pharmaceutical and Biotech, Financial Services, Tech & Communications. Qualifications High school diploma required, college degree preferred; Prior work experience as an Administrative Assistant or Recruitment Coordinator experience highly preferred; Detail-oriented; Computer fluency with MSOffice (Word, PowerPoint, Excel and Outlook), SAP and Concur desirable; Excellent oral and written communication skills; Professional telephone and interpersonal demeanor; Act with a sense of urgency 8:30am - 5:30 pm Additional Information All your information will be kept confidential according to EEO guidelines.

About the organization A nonprofit organization dedicated to animal welfare and the protection of animals in the Peninsula area of the San Francisco Bay Area in California that offers various services and programs focused on animal care, adoption, education, and advocacy. Position Overview: This role supports the Human Resources department of the organization and its subsidiaries. The primary focus involves dedicating a substantial portion of time to recruitment and administrative reporting. Additionally, the role encompasses various tasks such as data entry, correspondence, and administrative duties that contribute to the efficient operation of the HR department. This role is based in-office; remote work is not an option. Essential Duties and Responsibilities include the following: Recruitment: Post and maintain all open positions on job boards. Review all applicant resumes and phone screen qualified candidates. Respond to all job inquiries from our website, emails, and phone calls. Introduce the qualified candidates to the HR Director and/or hiring department managers to proceed to the next steps in the recruitment process. Maintain detailed recruitment status reports in the applicant tracking system. Organize and maintain recruitment notes from hiring managers. Coordinate administration and recruitment efforts for the internship program and serve as the point of contact for the vet schools. Assist with the review, and updates of the organizations job descriptions and job postings. • Attend job fairs both virtually and in person. Other recruiting related functions may be assigned. New Hire Process and Onboarding: Prepare new hire packets and onboarding materials. Call references and run background checks. Coordinate and facilitate onboarding meetings. Facilitates on boarding meetings for sister organization new hires. Assist in the preparation of materials used in new employee orientation and staff trainings. Schedules and facilitates new employee check-ins (90 and 180-day reviews) for the company and it's affiliates and subsidiaries. Alert HR Director of any trends or immediate concerns. Responsible for maintaining new hire checklists and required documents Conduct exit interviews for terminating employees. Safety: Assist the HR Coordinator with the research and execution of the safety programs, initiatives and trainings in an effort to maintain a company-wide workplace environment free of incidents and accidents. Member of safety committee o Assist with training new safety committee members on building safety inspections. Follow-up on outstanding building safety inspections, with designated safety committee members. Assist with workers compensation claims and tracking. Assist with annual IIPP updates. Additional Responsibilities: Prepare, summarize and edit bi-weekly employee attendance/tardy/holiday reports for each department. Record and track various employee relations programs, rewards and recognition programs. Prepare termination packets and COBRA documents for exiting employees. Assist in ensuring compliance with all federal, state and local legal requirements by understanding existing and new legislation. Assist with troubleshooting/researching to resolve various HR related topics or problems as they arise. Assist in organizing and implementing employee relation events, activities, reward and recognition programs. Assist with the employee data maintenance of the ADP HRIS Maintain employee files electronically via Dropbox. Perform other general administrative duties as assigned. Encourage and promote a positive public image of the organization. Qualifications: Bachelor's Degree (BA) or Associate's Degree (AA); At least 6 months HR experience and/or training. Ability to work effectively under pressure, handle multiple projects and adapt to changing priorities to deliver efficient and accurate results in a fast-paced HR environment. Ability to work professionally in person and over the phone with volunteers, fellow co-workers, management, candidate applicants and members of the public. Ability to handle confidential information and records with the utmost of discretion. Ability to work independently, possess strong organizational and time management skills, and good problem-solving skills. Strong attention to detail. Basic working knowledge of HRIS systems such ADP Workforce Now, Microsoft Office (MS Word, MS Excel, MS Outlook, etc.) and computer keyboarding and data entry skills. Basic experience with Dropbox database. Basic experience with video conferencing systems. HR Certifications are a plus. Upon hire, must pass background check. Powered by JazzHR tC7UuqVRVE

LifeMoves is the largest and most effective provider of interim housing and services for homelessness in Silicon Valley since 1987. Our mission is to end homelessness by providing interim supportive housing, tailored services, and building collaborative partnerships. With over two dozen interim supportive housing communities and more on the way, LifeMoves gives our neighbors experiencing homelessness a temporary place to call home while providing intensive, customized case management through site-based programs and community outreach. POSITION PURPOSE The Human Resources Assistant provides essential administrative and operational support to the Human Resources function, ensuring the accurate, timely, and confidential execution of HR processes across the employee lifecycle. This role serves as a key point of coordination for HR activities, supporting onboarding, employee records management, employment verifications, HR systems, and day-to-day employee inquiries while maintaining compliance with organizational policies and applicable employment laws. The HR Assistant plays a critical role in enabling an effective and responsive HR department by managing routine HR tasks, supporting HR initiatives, and ensuring a positive employee experience. By handling administrative details with accuracy and discretion, the HR Assistant allows HR leaders and partners to focus on strategic, advisory, and employee-relations work that supports the organization's mission, culture, and operational goals. ESSENTIAL JOB RESPONSIBILITIES Provide administrative support across the full employee lifecycle, including onboarding, offboarding, transfers, and employee status changes. Maintain accurate and confidential employee personnel files and HRIS records in compliance with organizational standards and employment laws. Coordinate and process new hire documentation, background checks, I-9 verification, and orientation scheduling. Serve as a first point of contact for routine HR inquiries, escalating complex or sensitive matters appropriately. Support payroll and benefits administration by preparing documentation, tracking changes, and coordinating with payroll or benefits vendors as needed. Assist with recruitment activities, including posting job openings, scheduling interviews, and coordinating candidate communications. Track and maintain HR metrics, reports, and documentation to support audits, compliance reviews, and internal reporting. Support the administration of HR policies and procedures by ensuring consistent application and accurate communication. Assist with employee engagement initiatives, training logistics, and HR-led programs or events. Maintain strict confidentiality and professionalism when handling sensitive employee information and HR matters. Qualifications QUALIFICATIONS High school diploma or GED required; associate's degree or coursework in Human Resources, Business Administration, or a related field preferred. One to two years of administrative experience, preferably in a human resources or people operations environment. Working knowledge of basic HR practices, employment documentation, and confidentiality requirements. Proficiency with Microsoft Office (Word, Excel, Outlook) and experience using HRIS or applicant tracking systems preferred. Strong organizational, communication, and attention-to-detail skills, with the ability to manage multiple priorities and meet deadlines. COMPETENCIES Job Knowledge: Understands job duties and performs tasks with accuracy. Commitment to Growth: Demonstrates a selfless commitment to others on the team, including activity-based dependability, self- improvement activities. Actively seeks opportunities to contribute at higher levels in service to LifeMoves and others on the team. Performance Improvement: Sets performance goals, establishes the approach, creates a learning environment. Time Management and Reliability: Manages workload effectively and meets deadlines. Proactive Collaboration: Actively seeks opportunities to partner with colleagues across teams and functions. Shares knowledge, communicates openly, and anticipates needs to support collective goals. Builds trust by contributing ideas, offering assistance, and ensuring alignment to achieve results together. PHYSICAL DEMANDS The physical demands described here represent those that an employee must meet to perform the essential functions of this position successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk, hear, and communicate with both adult professionals. The employee must frequently use hands or fingers and handle or feel objects, tools, or controls. The employee must frequently stand, walk, sit, and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities this position requires include close vision, distance vision, and the ability to adjust focus COMPENSATION AND BENEFITS This rewarding role offers a competitive annual base salary and an opportunity to participate in the LifeMoves benefits package. LifeMoves is an equal opportunity employer (EOE) committed to building a culturally diverse staff representing the communities we serve. We provide equal employment opportunities to all individuals without regard to age, race, color, religion, sex, national origin, political affiliation, marital status, physical or mental disability (non-disqualifying), sexual orientation, membership or non-membership in an employee organization, personal favoritism, lived experiences or any other non-merit-based factor. Candidates who are bilingual/bi-cultural, of color, Native/Indigenous, with disabilities, who identify as LGBTQIA+, or who are members of other marginalized groups are strongly encouraged to apply. We aim to create and sustain inclusive, equitable, and welcoming environments where everyone can thrive. This is not intended to be a complete list of all responsibilities, duties, or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of LifeMoves. Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties, and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the job holder's responsibility. If you require disability accommodation during the application process, please contact the Human Resources Department at **************.

.Astera Labs (NASDAQ: ALAB) provides rack-scale AI infrastructure through purpose-built connectivity solutions. By collaborating with hyperscalers and ecosystem partners, Astera Labs enables organizations to unlock the full potential of modern AI. Astera Labs' Intelligent Connectivity Platform integrates CXL , Ethernet, NVLink, PCIe , and UALink™ semiconductor-based technologies with the company's COSMOS software suite to unify diverse components into cohesive, flexible systems that deliver end-to-end scale-up, and scale-out connectivity. The company's custom connectivity solutions business complements its standards-based portfolio, enabling customers to deploy tailored architectures to meet their unique infrastructure requirements. Discover more at www.asteralabs.com. Job Overview: We are seeking a motivated and detail-oriented HR Intern to join our human resources team. This internship offers a unique opportunity to gain hands-on experience in various aspects of HR, including recruitment, onboarding, employee relations, HR operations, and data analysis. The successful candidate will work closely with our HR professionals and Talent Acquisition team, assisting in day-to-day activities and contributing to key HR initiatives. Responsibilities: Assist in the recruitment process, including posting job vacancies, sourcing and screening resumes, and coordinating interviews. Support the onboarding process for new hires, ensuring a smooth and positive experience. Help organize and participate in employee engagement initiatives and company events. Assist in the preparation of HR documents and reports. Collect, maintain, and analyze HR data to identify trends and insights, supporting decision-making in areas like recruitment, retention, and employee engagement. Support the development and maintenance of HR dashboards and metrics reporting. Handle employee inquiries and provide support on various HR-related topics. Participate in training and development initiatives, including scheduling sessions and preparing materials. Stay up-to-date with HR laws, trends, and best practices. Qualifications: Currently pursuing a degree in Human Resources, Business Administration, Data Analytics, or a related field. Strong organizational and communication skills. Analytical mindset and familiarity with data collection, analysis, and visualization tools (e.g., Excel, Google Sheets, Tableau, or similar tools). Ability to handle sensitive information with confidentiality. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). A positive attitude and a willingness to learn. We know that creativity and innovation happen more often when teams include diverse ideas, backgrounds, and experiences, and we actively encourage everyone with relevant experience to apply, including people of color, LGBTQ+ and non-binary people, veterans, parents, and individuals with disabilities.

At Toyota Research Institute (TRI), we're on a mission to improve the quality of human life. We're developing new tools and capabilities to amplify the human experience. To lead this transformative shift in mobility, we've built a world-class team advancing the state of the art in AI, robotics, driving, and material sciences. This is a Summer 2026 paid 12-week internship opportunity. Please note that this internship will be a hybrid in-office role. The Team This internship opportunity falls within the Human Behavior and Carbon Neutrality Department of Human-Centered AI Division (HCAI). We are an integrated team of AI/ML researchers, behavioral scientists, and human-computer interaction researchers. At the core of our research, we aim to understand, simulate, and shape carbon-neutral behaviors and the technology that enables them. The Internship We are seeking a highly motivated and talented PhD research intern to join our team and push the envelope on human behavior change through the application of generative AI. The intern will collaborate with our interdisciplinary team of machine learning and behavioral scientists to develop and test novel, human-in-the-loop systems for accelerating and scaling behavior change technologies. The project will focus on a specific scope within this domain, with the goal of directly informing our broader behavior change research program. Additionally, the intern will engage in strategy discussions about how the research connects to business impact at Toyota and have the opportunity to prepare a manuscript for publication at a competitive venue. Responsibilities * Scope a research project to align with our core research efforts. * Be the primary driver of the technical plan (e.g., study design, model development, systems architecture, analysis plan) with regular feedback from your mentor and teammates. * Execute the project using TRI resources. * Present the project's approach and findings in research meetings to the Carbon Neutral Department, the HCAI Division, and TRI, as well as for stakeholders from Toyota business groups. * Our goal is that you end the internship with work that informs internal strategy and may be publishable in an academic journal or conference. Qualifications * Enrolled in PhD degree program in human-computer interaction, artificial intelligence, or a related field. * Demonstrated interest in building systems/applications at the intersection of human-AI interaction and human behavior change. * Track record of executing research projects from start to finish. * Desire to work on challenging, open-ended research projects. * Excellent communication and teamwork skills. * Desire to be part of a highly interdisciplinary team, and an understanding of how this will improve your work. * Desire to apply research skills and findings to real-world problems. * Demonstrated ability to work autonomously while soliciting feedback. * Interested in the topic space of carbon neutrality, electrified vehicles, and behavior change. The pay range for this position at commencement of employment is expected to be between $45 and $65/hour for California-based roles, and between $40 and $58/hour for Massachusetts-based roles. Base pay offered will depend on multiple individualized factors, including, but not limited to, business or organizational needs, market location, job-related knowledge, skills, and experience. TRI offers a generous benefits package including medical, dental, and vision insurance, and paid time off benefits (including holiday pay and sick time). Additional details regarding these benefit plans will be provided if an employee receives an offer of employment. Please reference this Candidate Privacy Notice to inform you of the categories of personal information that we collect from individuals who inquire about and/or apply to work for Toyota Research Institute, Inc. or its subsidiaries, including Toyota A.I. Ventures GP, L.P., and the purposes for which we use such personal information. TRI is fueled by a diverse and inclusive community of people with unique backgrounds, education and life experiences. We are dedicated to fostering an innovative and collaborative environment by living the values that are an essential part of our culture. We believe diversity makes us stronger and are proud to provide Equal Employment Opportunity for all, without regard to an applicant's race, color, creed, gender, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, medical condition, religion, marital status, genetic information, veteran status, or any other status protected under federal, state or local laws. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records for employment. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description The Role: This role will support our EHS team in ensuring a safe, healthy, and compliant work environment. The EHS intern will gain hands-on experience in various aspects of EHS management, including safety audits, risk assessments, regulatory compliance, and environmental sustainability initiatives. The EHS Intern will assist in promoting a culture of safety and environmental responsibility within the company while supporting daily operations and reporting needs. Location(s): Salinas, CA Areas of Responsibility: Support EHS Program Implementation: Assist in the implementation and monitoring of safety programs and initiatives, including workplace safety training, inspections, and audits. Data Management & Reporting: Assist in collecting and analyzing EHS-related data, preparing reports, tracking safety metrics, and maintaining accurate records of incidents, safety inspections, and audits. Risk Assessment: Help identify potential safety hazards, conduct risk assessments, and implement corrective actions or recommendations to improve safety practices. Safety Inspections: Participate in regular safety audits and inspections, document findings, and assist in developing corrective actions. Preferred Qualifications: Currently pursuing a degree in Occupational Health and Safety, Environmental Science, Industrial Hygiene, Safety Engineering, or a related field. Strong interest in workplace safety, environmental regulations, and EHS practices. Excellent written and verbal communication skills, with the ability to clearly communicate safety information to team members at all levels. Strong organizational skills and the ability to maintain accurate records. Prior experience or coursework related to safety, hazard identification, or EHS programs is a plus, but not required. Ideal Candidate Willingness to learn and adapt: Open to gaining knowledge in environmental, health, and safety practices. Strong work ethic and reliability: Dependable and committed to completing tasks accurately and on time. Good communication and interpersonal skills: Able to work well with others and share information clearly. Job Posted by ApplicantPro

HR Associate - HR Services & Administration (North America) Job Type: Full-time We are looking for a proactive and meticulous HR specialist to join our North American team. This role is a perfect blend of HR services and administrative support, crucial for ensuring the quality of our North American workforce and smooth daily operations. This is an excellent opportunity to strengthen your HR foundation and expand your multi-functional capabilities within a rapidly growing global technology company. Key Responsibilities HR Shared Services (70%): ● Serve as the primary contact of HR inquiries for North American employees, providing timely and professional answers. ● Handle all employee lifecycle matters efficiently and accurately, including onboarding, document filing, information changes, and offboarding processes. ● Maintain and update employee files and data in HRIS (Human Resources Information System), ensuring 100% accuracy and compliance. ● Assist in managing matters related to payroll and benefits in North America. ● Support the coordination and follow-up of HR programs such as performance reviews and training development. ● Prepare regular HR data reports and analyses. Administrative Support (30%): ● Provide routine administrative support to the North American office or team, which may include email management, office supplies procurement, supplier coordination, etc. ● Assist in planning and coordinating team activities, meetings, and company events. ● Support travel management and initial review of related expenses. ● Assist in maintaining a safe, efficient, and pleasant working environment. Job Requirements: ● Bachelor's degree in Human Resources, Business Management, or a related field. ● 1-3 years of relevant HR work experience, with HR operations experience preferred. ● Basic understanding of North American (US/Canada) labor laws and HR best practices. ● Excellent organizational skills and a high level of attention to detail; able to handle multiple tasks simultaneously. ● Excellent communication skills and customer service awareness; able to collaborate effectively with colleagues from diverse cultural backgrounds. ● Able to handle confidential information and possess a high level of professional ethics. ● Fluent in Mandarin as working proficiency is preferred. Preferred Qualifications: ● Work experience in multinational or technology companies. ● Experience in supporting international or remote teams.

**Human Resources Services, Redwood City, California, United States** **New** Human Resources Post Date 10 hours ago Requisition # 107990 Stanford University is one of the world's premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives. Stanford University Human Resources (UHR) is seeking a fixed-term Onboarding Associate through the end of October 2026, to support the University Human Resources Service Center (HRSC). This role supports daily Tier 1 HR Service Center operations, including processing I-9 forms for new hires and rehires and assisting with the I-9 reverification process. The position reports to the HRSC Customer Service Manager and will be based at either the Stanford main campus or the Stanford Redwood City campus, with occasional travel between the two locations as needed. **JOB PURPOSE:** Under direct supervision, the HR Service Center (HRSC) Onboarding Associate supports the daily operations of the Tier 1 HRSC by processing I-9 forms for new hires and rehires and assisting with the I-9 reverification process. This entry-level HR role also handles low complexity HR and onboarding inquiries and escalates more complex I-9 issues to Senior Associates. Key responsibilities include providing high-level customer service, meeting SLA metrics for accurate and timely responses, and maintaining compliance with I-9 regulations. Ideal candidates will have a friendly demeanor, attention to detail, strong communication and listening skills, eagerness to learn HR knowledge, and the ability to quickly acquire new skills. This role supports Stanford's vision, culture, and values. **CORE DUTIES*:** **HR Acumen Competency** :Provide clear, efficient, and courteous support to campus new hires and rehires who reach out to the HR Service Center for support with their I-9 processing. Demonstrate knowledge of what is required to complete the form and maintain compliance for the university. Familiarity with a broad spectrum of HR processes, policies, and procedure in order to provide general back-up support to HRSC Customer Service team. **Service Excellence & Customer Focus** :Serve as a welcoming first point of contact for HR I-9 processing. Provide helpful, accurate and timely information to new hires and HR representatives throughout the process. Maintain organized records of employee cases by providing diligent follow-ups related to processing and resolving cases in a timely manner. **Communication:** Deliver clear and professional written and verbal communications. Demonstrate active listening skills and empathy in understanding employees' unique needs. Maintain courtesy and professionalism as a public-facing representative of the HR organization. Maintain attentive and responsive lines of communication with the broader team to receive latest updates and keep the team informed of individual progress and challenges. **Agility and Innovation** :Demonstrate resourcefulness when facing unfamiliar requests by proactively determining next steps toward resolution. Expand HR knowledge through continuous learning opportunities. Solicit constructive feedback and insights from managers and proactively incorporate suggestions into continuous improvement of work and improving HR service operations. **Business Understanding** :Possess an understanding of Stanford's business and how the HR Service Center enables the HR organization's success leveraging the service delivery model. Adhere to all HR service level agreements (SLAs). **Critical Evaluation, Problem Solving & Decision Making** :Support efforts to gather data for informing system and process improvements. Escalate roadblocks or issues to appropriate colleagues. **Culture, Values & Ethical Practices** :Develop trusting, credible relationships from demonstrated ethical judgment, behavior, and practiced confidentiality. Promote an environment that fosters inclusive relationships and creates unbiased opportunities for contributions through ideas, words, and actions that uphold principles of the Stanford's Code of Ethics. **Alignment to Strategy** :Support strategic goals set by the team, department, and university. Demonstrate, through words, actions, and ideas, alignment to Stanford and HR goals. **Other** :Perform other related responsibilities as requested and when necessary. The University reserves the right to add or change duties at any time. _*Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._ **MINIMUM REQUIREMENTS:** **Education & Experience** : High school diploma and two years of relevant experience or a combination of education and relevant experience. **Knowledge, Skills and Abilities:** + Experience working in a call center or HR service department, or as an HR Assistant. + Experience processing I-9s and I-9 reverifications in compliance with regulations and policies. + Basic data entry skills and high keystroke rate / words-per-minute. + Demonstrated dedication to service excellence and commitment to providing clients with accurate and thoughtful solutions in a punctual manner. + Effective written and verbal communications skills and the ability to maintain a consistently positive attitude and courteous phone and email tone. + Team-oriented self-starter with the ability to work independently. + Ability to triage requests and inquiries and route them to appropriate parties. + Ability to exercise discretion with confidential information. + Organizational skills and attention to detail. + Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint). + Prior experience navigating a HCM system. **Certifications and Licenses** : None **PHYSICAL REQUIREMENTS*** : + Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone. + Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork. + Rarely kneel/crawl, operate foot and/or hand controls. _* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job._ **WORKING CONDITIONS** : + Occasional work on evenings and weekends. + May work extended hours. **WORK STANDARDS** : + Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. + Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. + Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,******************************* The expected pay for this position is $31.25 - $36.06 per hour.Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website(************************************************************* detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. **Why Stanford is for You** Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: + **Freedom to grow.** We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. + **A caring culture.** We provide superb retirement plans, generous time-off, and family care resources. + **A healthier you** . Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. + **Discovery and fun** . Stroll through historic sculptures, trails, and museums. + **Enviable resources** . Enjoy free commuter programs, ridesharing incentives, discounts and more _Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at_ _************************_ _. For all other inquiries, please submit a contact form._ _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._ Additional Information + **Schedule: Full-time** + **Job Code: 5027** + **Employee Status: Fixed-Term** + **Grade: F** + **Requisition ID: 107990** + **Work Arrangement : On Site**

A global consulting firm is looking for an HR Assistant to join their 350-person office. If you are looking for a high-growth company who's dedicated to invest in your career growth, this could be the right company for you. As one of the integral team members on the HR/Recruiting team, you will be providing administrative support to a team of busy recruiters. Not only will you be coordinating interview calendars domestically and globally, but you will own the success of each interview, from setting up the interviews to ensuring interviewers are queued up for their interviews. Additionally, you will also serve as the face of the company for candidates, keeping them informed of what to expect on the day of their interviews, creating a world-class candidate experience. More about the company: It is one of the largest consulting organizations in the world, with over 40 offices globally, providing different services to key industries such as Pharmaceutical and Biotech, Financial Services, Tech & Communications. Qualifications High school diploma required, college degree preferred; Prior work experience as an Administrative Assistant or Recruitment Coordinator experience highly preferred; Detail-oriented; Computer fluency with MSOffice (Word, PowerPoint, Excel and Outlook), SAP and Concur desirable; Excellent oral and written communication skills; Professional telephone and interpersonal demeanor; Act with a sense of urgency 8:30am - 5:30 pm Additional Information All your information will be kept confidential according to EEO guidelines.

At Toyota Research Institute (TRI), we're on a mission to improve the quality of human life. We're developing new tools and capabilities to amplify the human experience. To lead this transformative shift in mobility, we've built a world-class team advancing the state of the art in AI, robotics, driving, and material sciences. This is a Summer 2026 paid 12-week internship opportunity. Please note that this internship will be a hybrid in-office role. The Team You'll be joining a multidisciplinary research team focused on developing a world foundation model for driving-a unified, transferable representation of driving knowledge built from large-scale real-world and simulated data. Together, we are tackling the complex challenges of multi-agent interaction, causal reasoning, and embodied intelligence in highly dynamic, real-world driving environments. Our approach is inspired by cutting-edge generative modeling techniques and powered by scalable infrastructure and open-source data, and we work closely with engineers to deploy our models in simulation and on hardware. The Internship As a Ph.D. Research Intern, you will conduct original research at the intersection of machine learning and autonomous driving. Your work may focus on developing novel components of world models, improving decision-making through model-based RL, advancing 3D perception for dynamic scenes, or enhancing simulation-to-reality transfer. You'll have the opportunity to prototype and evaluate your ideas in closed-loop simulations and contribute to research publications alongside TRI scientists. This is an opportunity to test and refine your research in a collaborative, high-impact environment, while working with real-world data and contributing to the future of autonomous systems. The internship will be in our headquarters and include competitive compensation, befitting the challenging but fun nature of the research work at TRI. Applicants with relevant publications in the fields above and good collaboration skills are highly encouraged to apply.Responsibilities Conduct original research in one or more areas: world modeling, multi-agent interaction, reinforcement learning, perception, or simulation-to-reality transfer. Collaborate closely with full-time researchers on the design, training, and evaluation of learning-based driving systems. Contribute to building and experimenting with task-aware, multi-modal, and uncertainty-aware models. Develop and evaluate prototypes in closed-loop simulation environments and, time permitting, on high-performance autonomous driving hardware. Present research findings through internal talks and work towards a top-tier academic publication. Integrate and work with large-scale datasets (open-source and internal). Qualifications Currently enrolled in a Ph.D. program in Computer Science, Robotics, Machine Learning, or a related field. Strong background in machine learning, particularly in areas such as deep learning, generative models, reinforcement learning, or probabilistic modeling. Demonstrated experience with one or more of the following: World models (e.g., latent dynamics, diffusion-based models), Model-based RL or decision-making, 3D perception or sensor fusion, and Large-scale simulation for robotics or autonomous systems. Prior publication(s) in top-tier conferences (NeurIPS, ICLR, ICML, CVPR, ICRA, CoRL, etc.) Proficiency with Python and PyTorch. Familiarity with AWS services (S3, EC2, and SageMaker) and open-source driving datasets (nu Scenes, Waymo, Argoverse, etc.) is a plus. Please include links to any relevant open-source contributions or technical project write-ups with your application. The pay range for this position at commencement of employment is expected to be between $45 and $65/hour for California-based roles, and between $40 and $58/hour for Massachusetts-based roles. Base pay offered will depend on multiple individualized factors, including, but not limited to, business or organizational needs, market location, job-related knowledge, skills, and experience. TRI offers a generous benefits package including medical, dental, and vision insurance, and paid time off benefits (including holiday pay and sick time). Additional details regarding these benefit plans will be provided if an employee receives an offer of employment. Please reference this Candidate Privacy Notice to inform you of the categories of personal information that we collect from individuals who inquire about and/or apply to work for Toyota Research Institute, Inc. or its subsidiaries, including Toyota A.I. Ventures GP, L.P., and the purposes for which we use such personal information. TRI is fueled by a diverse and inclusive community of people with unique backgrounds, education and life experiences. We are dedicated to fostering an innovative and collaborative environment by living the values that are an essential part of our culture. We believe diversity makes us stronger and are proud to provide Equal Employment Opportunity for all, without regard to an applicant's race, color, creed, gender, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, medical condition, religion, marital status, genetic information, veteran status, or any other status protected under federal, state or local laws. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records for employment.