Human resources administrative assistant jobs in Vernon Hills, IL - 379 jobs

Collabera is looking for an Admin Assistant/Coordinator to support the HR team of a Global Hospitality Company. This person will handle day-to-day administrative responsibilities, pull and summarize reports using Excel, and prepare PowerPoint materials for leadership. The role focuses on gathering and organizing information and requires close collaboration with senior leaders, including VPs, to support HR initiatives. Day to day: Provide comprehensive administrative support to HR leadership, including travel, expenses, meeting coordination, recognition initiatives, and preparation of HR Town Halls and leadership presentations. Manage HR financial and billing processes, including invoice processing, billbacks, legal and vendor billing, and special project and contractor/taskforce expenses. Maintain and administer HR leader workflows and onboarding processes, including system access setup, leader movement tracking, reporting, and weekly communications. Coordinate HRD orientation and development programs, supporting scheduling, communications, materials, logistics, surveys, and leadership assessments. Qualifications: 2-4 years of experience as an Administrative Assistant or Coordinator Expert-level Excel skills, including pivot tables and report creation Experience pulling and summarizing data and preparing PowerPoint materials for leadership Strong administrative, coordination, and organizational skills Strong written and verbal communication skills with experience supporting senior leaders Nice to Haves: Prior experience supporting an HR team The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually - as applicable.

For nearly four decades, Friedman + Huey Associates LLP has been providing high-level tax and business consulting services across the United States and in nearly 30 countries around the world. With a tremendous team of professionals, we place a keen focus on providing exceptional service to our clients. Our associates enjoy great camaraderie and an excellent work culture. We work hard/play hard and continue to maintain team relationships even while working remotely/hybrid. We are looking for an onsite Administrative Assistant to join our team in our Northbrook office. This position will provide administrative support to all levels of the firm. The Administrative Assistant will regularly interact with Partners, all levels of staff and clients. This role requires supreme integrity, trust, and commitment to confidentiality and diplomacy. The ideal candidate should be self-driven, resourceful and think outside of the box. Functions will include some but not all of those listed below. Essential Functions Answer and direct phone calls in a friendly manner. Sort and distribute incoming mail. Schedule meetings accordingly using Outlook/Teams. Send/distribute incoming faxes. Prepare US mailings, UPS, FedEx, and messenger packages. Finalize letters/notices and draft engagement letters. Scan client documents and monthly statements. Assign returns to interns and manage 1040 queue. Create client codes, create locators, and update account in practice management program. Prepare, print, and collate tax organizers. Organize and process incoming client data. Downloading/uploading client data from portals/websites. Create SurePrep binders and import into GoSystem. Assemble tax returns (individual, trust, entities, gift tax, estate tax) - paper and electronic. Coordinate and prepare batch filing. Record chargeable client expenses. Draft, review & post client invoices. Prepare various reports as requested. Prepare 1099s annually and as requested. Coordinate services to maintain the office as directed by Firm Administrator. Experience Bachelor's degree preferred. Experience in the accounting industry preferred. Minimum of 5 years of administrative experience supporting multiple individuals in a fast-paced, confidential, professional services environment. Possess an intermediate skill level (at minimum) in the following: Microsoft programs - Excel, Outlook, PowerPoint, Teams, Word. Knowledge with programs a plus - e-Form RS, GFR, GoSystem, PracticePro 365, SafeSend, SurePrep. Demonstrate skills in the areas of time management, communication, interpersonal skills, high-level of emotional intelligence, relationship building, collaboration, and problem solving. Ability to incorporate creative approaches to various projects by taking initiative and working independently. Keen sense of accuracy, attention to detail. Basic accounting knowledge a plus. Benefits Highly competitive compensation and benefits package Medical/Dental/Vision/Life/Disability/401k/Profit Sharing/PTO Perk offerings in a family friendly environment If you are seeking an employee-centric firm who cares about its employees as individuals and provides career growth opportunities for its team members, we encourage you to apply.

We are seeking a proactive, detail-oriented Administrative Assistant to join a fast-growing real estate firm and play a key role in the day-to-day operations of a dynamic commercial real estate portfolio. This is an excellent opportunity for someone who is not only eager to learn the industry but genuinely excited to build a long-term career within a company that is expanding quickly and values internal growth. The ideal candidate is sharp, organized, and naturally resourceful. Someone who takes initiative, thrives in a fast-paced environment, and enjoys being the person who keeps everything running smoothly behind the scenes. You will be entrusted with responsibilities that directly impact tenant relationships, vendor partnerships, and overall property performance. If you enjoy variety, problem-solving, and being the dependable backbone of a busy team, this role offers the perfect blend of challenge and opportunity. Responsibilities Provide day-to-day support to the Property Manager as needed. Maintain and track Tenant and Vendor Insurance Certificates. Communicate with contractors, vendors, and on-site teams to support ongoing property operations. Assist with Accounts Payable functions, including PayScan, tenant invoicing, and bill-backs. Support monthly and quarterly reporting requirements. Set up new vendors and ensure proper documentation is collected. Conduct occasional on-site property visits within the Chicago metro area. Assist with special projects, certified mail-outs, and other written correspondence. Manage and draft tenant correspondence; communicate with on-site security teams as needed. Support Accounts Receivable, including rent collections and tenant communications. Track and record tenant sales monthly. Maintain organized electronic filing systems and track utilities across properties. Update and manage internal spreadsheets and operational logs. Ideal Experience 2-3 years of relevant experience, with commercial real estate experience required. Experience working in Accounts Receivable or handling payments within a real estate environment. Confident, professional communication style, capable of handling challenging interactions. Ability to work in a reactive, fast-paced environment while maintaining professionalism and composure. Experience with Yardi, PayScan, Commercial Café, and Microsoft Office applications (especially Word and Excel). Strong organizational skills, attention to detail, and the ability to juggle multiple priorities. A desire to learn, grow, and advance within the company. #117938 The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

Russell Tobin is seeking a proactive and detail-oriented Administrative Assistant to support executives within a fast-paced Asset & Wealth Management team. Responsibilities include calendar and travel management, expense processing, meeting coordination, and handling confidential information. Must have excellent communication, multitasking skills, and proficiency in Microsoft Office and SAP Concur. Prior experience in financial services or similar high-pressure environments is preferred. Job title: Administrative Assistant Location: Chicago IL Duration: 6months Pay rate: $23-$24/hour Position Description: A global financial company is seeking a Junior Banker Assistant. Our Junior Banker Assistants are responsible for providing extensive administrative support to 25+ Junior Bankers at Analyst, Associate up to Junior VP level. This role works within a team of assistants supporting various bankers within an industry group team. The Junior Assistant will be provided with full training alongside ongoing support from their Team Supervisor during the engagement. This would suit someone with a Customer Service/ Administrator background with experience of dealing with a high-volume workload. This is a demanding role which requires extensive support from a highly competent, proactive, independent, and process driven individual. Experience of working in a remotely managed environment is a bonus. As a division, our strategic objectives include: • To be the world's pre-eminent investment bank - trusted advisor, financier, and risk manager for our clients on their most important transactions • Build long-term relationships with clients and bring them world-class execution by "delivering the firm” over time • Drive superior returns for our stakeholders • Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse and rewarding workplace The duties of the role include: • Coordinating and scheduling of meetings and conference calls across multiple time zones • Managing high volume of phone calls and emails, relaying information in a timely and accurate manner • Calendar management for bankers (Associate level+) • Coordinating room bookings for internal/external meetings and VCs across multiple locations • Coordinating travel arrangements for the team, including Visa applications, International flight and accommodation bookings • Car bookings • Expense processing and timely expense management • Invoice processing • Taking on ad hoc tasks while maintaining workflow • Supporting teams in day-to-day issues, needs and queries • Providing phone / holiday coverage for colleagues Skills: • Excellent Microsoft Word, Excel and Outlook skills • Able to manage competing time-sensitive priorities and tasks • Demonstrates dependability and high attention to detail along with the ability to multi-task • Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels • Comfortable working with people at all organizational levels, internally and externally • Must be a team player that works well under pressure within a changing environment • Flexible and adaptable to work and support across multiple teams • Be resourceful and able to use own initiative in solving issues • Proactive attitude when managing diaries • Discretion to deal with confidential business matters • Friendly, polite and approachable with a "can do” attitude • Zero to one year of experience Hours of Work: Generally, Monday to Friday 9:00am to 5:00pm (1 hour lunch break). Flexibility with hours is essential. Education High School Diploma Required Bachelor's Degree Preferred “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

We are looking for a part-time Administrative Assistant to provide essential support to our Managing Partners in a dynamic and flexible work environment. This hybrid role offers the opportunity to engage in diverse tasks, ensuring the smooth operation of the firm while maintaining a high level of professionalism. Client does not offer health benefits and pay range for this position is $28-$32 hourly. Client offers flexibility working 24-30 hours a week Recruiter: Connie Stathopoulos Responsibilities: • Organize and manage schedules for the Managing Partners, ensuring efficient time management. • Coordinate activities involving clients and candidates, including meetings and follow-ups. • Prepare detailed reports, presentations, and documentation as required. • Serve as a point of communication for internal and external inquiries, maintaining professionalism. • Handle special projects with a focus on accuracy and meeting deadlines. • Conduct research and gather information to support decision-making for the Managing Partners. • Maintain and update records and databases, ensuring data accuracy and accessibility. • Provide administrative support for daily operations, including answering inbound calls and data entry. • Assist with receptionist duties, creating a welcoming environment for visitors and clients. • Utilize technology tools and applications to streamline processes and enhance efficiency. • Proven experience in administrative roles, showcasing strong organizational abilities. • Exceptional interpersonal skills, with the ability to effectively interact with team members, clients, and partners. • Demonstrated proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. • Ability to conduct internet research and quickly adapt to new technologies and applications. • Strong problem-solving skills, with a proactive approach to identifying and addressing challenges. • Detail-oriented and capable of managing multiple tasks while maintaining accuracy. • A flexible and adaptable mindset, ready to take on new responsibilities as needed. • Familiarity with tools like ACT! or similar CRM platforms is a plus. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster

IDR is seeking an Administrative Assistant to join one of our top clients in Bolingbrook, IL. This role is pivotal in supporting global operations by ensuring seamless project coordination and administrative excellence. If you are looking for an opportunity to join a growing organization and work within an ever-growing team-oriented culture, please apply today! Position Overview/Responsibilities for the Administrative Assistant: Manage executive and team calendars, coordinate meetings, and organize both domestic and international travel logistics. Support cross-functional and international projects by maintaining project plans, timelines, and deliverables using tools like SharePoint, Monday.com, or Smartsheet. Serve as a liaison across international and cross-functional teams to support communication flow and collaboration. Maintain a centralized project documentation repository and prepare professional documents, meeting summaries, and reports. This is a 6-month contract position with the possibility of extension. Required Skills for Administrative Assistant: Minimum of 2 years of experience supporting multiple leaders with scheduling and travel arrangements. At least 2 years of project coordination experience, including managing timelines and deliverables. Proficiency in Microsoft Office, particularly Outlook, Word, and PowerPoint. Experience with SharePoint and either Monday.com or Smartsheet is preferred. Strong writing skills for clear recaps, meeting notes, and professional emails. What's in it for you? Competitive compensation package Full Benefits; Medical, Vision, Dental, and more! Opportunity to get in with an industry-leading organization Close-knit and team-oriented culture Why IDR? 25+ Years of Proven Industry Experience in 4 major markets Employee Stock Ownership Program Medical, Dental, Vision, and Life Insurance ClearlyRated's Best of Staffing Client and Talent Award winner 12 years in a row

Zenar Corporation Administrative Assistant Oak Creek, WI Under the direction of the Office Manager, the Administrative Assistant performs a wide variety of administrative and clerical tasks related to office operations. The ideal candidate should have excellent organizational skills, be detail-oriented and possess strong written and verbal communication abilities. This role is essential for ensuring the smooth operation of our office and supporting our team effectively. Essential Duties and Responsibilities This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as deemed necessary from time to time. Manage the administration of new job folders in electronic format including all programs and applications. Assist with new customer set-up (W-9, COI, tax exemption if applicable). Assist with generating customer invoices, accounts receivable and accounts payable. Assist with new vendor set-up. Prepare, monitor and manage purchase orders. Set up and manage paper and electronic filing systems, including recording information, updating paperwork, or maintaining documents, such as correspondence or other material. Compile, summarize and record information, to include numeric calculations, ensuring accurate, up‑to‑date information using EXCEL or other appropriate software. Required Skills/Abilities: Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Proficient with Microsoft Office (Word, Excel, Outlook) Excellent verbal and written communication skills. Critical thinking and complex problem-solving required. Excellent interpersonal and customer service skills. Ability to work independently and collaboratively within a team. Ability to develop cooperative working relationships with others, maintaining them over time. Ability to communicate effectively. Ability to effectively communicate with service team, customers, vendors, and other employees within the organization. Ability to prepare correspondence, reports, memos, etc. Qualifications: To successfully perform this job, an individual must be able to perform each essential duty satisfactorily. Education and/or Experience - High school diploma or equivalent required; Associates degree in office administration or related field preferred. At least three years of administrative experience required. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, stand, walk, talk, and hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Work Hours This position is full-time and is in-office.

The Administrative Assistant position supports the daily operations of CJE SeniorLife's Affordable Housing department at Krasnow Residence, Village Center, Swartzberg House, and Robineau Residence low-income Affordable Housing buildings. This role is vital to ensure compliance with HUD and FHA Affordable Housing regulations. This particular position requires fluency in Assyrian (Neo-Aramaic) and Arabic to ensure that this growing demographic of our population will receive meaningful and engaging interactions. This role is responsible for translating and interpreting for potential and existing clients to ensure understanding of leasing and compliance documents and departmental communications. Additional responsibilities are aligned to ensure the department meets all HUD leasing requirements. This role reports to the Affordable Housing building managers. Overview CJE SeniorLife Affordable Housing Services offer 4 buildings that are affordable or offered at below market rates through HUD Section 8. The rental rate depends on a family's gross income. Rentals include studios, one-bedroom apartments, and two-bedroom apartments. Many locations offer group activities and in-building events. Our facilities are Swartzberg House (on Touhy in Rogers Park), Krasnow Residence (on Demster in Skokie), Village Center (on Oakton in Skokie), and Robineau Residence (on Howard in Skokie). We are part of the Jewish Federation of Metropolitan Chicago. The Administrative Assistant position supports the daily operations of CJE SeniorLife's Affordable Housing department at Krasnow Residence, Village Center, Swartzberg House, and Robineau Residence low-income Affordable Housing buildings. This role is vital to ensure compliance with HUD and FHA Affordable Housing regulations. This particular position requires fluency in Assyrian (Neo-Aramaic) and Arabic to ensure that this growing demographic of our population will receive meaningful and engaging interactions. This role is responsible for translating and interpreting for potential and existing clients to ensure understanding of leasing and compliance documents and departmental communications. Additional responsibilities are aligned to ensure the department meets all HUD leasing requirements. This role reports to the Affordable Housing building managers. Compensation: $20.89 per hour Dues-paying membership in Service Employees International Union Local 73 is a condition of employment. Shift Monday through Friday, 8:30 am to 5:00 pm. Essential Duties and Responsibilities Assists with move-in process. Reports Weekly Census to accountable party. Assists with 120-day lease recertification notifications and verifications. Prepares leases, lease recertifications, and necessary correspondence required and makes appointments for residents' annual income recertification and lease renewals. Confirms that all necessary forms and leases have been signed by residents as required. Maintains Resident File integrity. Manages mass mailings of annual review of waiting list applicants and/or marketing materials. Translates documents into Assyrian (Neo-Aramaic) and Arabic for our resident population and applicants. Meet with Assyrian(Neo-Aramaic) and Arabic-speaking residents to learn their concerns and needs and communicate to building manager(s). Prepares and delivers receivables Makes recommendations for process improvement. Schedules meetings and makes appointments Orders and maintains supplies Prepares payroll records Prepares payables and expense reports Performs other clerical duties as assigned to support Housing Management Services. Performs all tasks listed above, and additional assigned tasks, with confidentiality. Other tasks as assigned. Requirements Education and/or Experience At least a high school diploma or GED is required. A bachelor's degree is preferred. Two years of administrative assistant experience or equivalent combination of education and experience is required. Proven experience of working with older adults is required. Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Fluency in English, Assyrian (Neo-Aramaic), and Arabic is required. Excellent verbal and written communication skill. Certificates, Licenses, Registrations Certified Occupancy Specialist Training towards certification, once hired. Other Qualifications Ability to apply common-sense understanding to carry out instructions given in written, oral, or diagram form. Ability to assess and manage problems involving multiple variables. Ability to understand how and when to engage, and how to limit disruptions. Professional level of knowledge in Microsoft Outlook, Word, Excel, PowerPoint, and Teams and have the ability to quickly learn and navigate other software, such as CMMS and department-specific software. Professional bearing and understanding of the office work environment. Knowledge of office machinery. Excellent customer service skills. Excellent time-management and follow-up skills and ability to efficiently prioritize work. Full-Time Benefits for this Affordable Housing Administrative Assistant position: Medical Insurance Dental Insurance Vision Insurance Employee Life Insurance Spousal & Dependent Life Insurance Long Term & Short Term Disability Insurance 401(k) Retirement Plan Tuition Reimbursement for Nurses, Nurse Assistants, and CNAs Employee Purchase Discounts Employee Discounts on General Merchandise and Enjoyment Employee Assistance Program Health Club Discounts Lunch and Learn Programs CJE SeniorLife is an equal opportunity employer. #CJESL11 Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Under the direct supervision of the Chief Human Resource Officer, this position provides administrative and secretarial support for the CHRO, several HR Directors and their corresponding teams. The incumbent will interact with important external callers and visitors as well as internal contacts of all levels and is expected to maintain a professional and harmonious relationship with all. Duties and Responsibilities Schedule and organize complex activities such as meetings, travel, conferences and department activities. Take phone messages and transcribe voice messages. Type a variety of documents, as requested, including project and meeting notes. Sort and distribute mail. Create and process expense reports, invoices and check requests. Order and distribute business cards. Run various reports from HRIS System (Peoplesoft) and format appropriately. Assist with holiday and service awards, including coordinating weekly anniversary acknowledgement for the Chicago office. Utilize Microsoft Word, Excel, PPT, Outlook, and Visio to edit and create general correspondence, memos, charts, presentations, etc. Proofread copy for spelling, grammar, and layout, making appropriate changes; responsible for accuracy and clarity of final copy. Maintain lawyer and staff open position logs and audit logs. Route policy questions to the appropriate human resources team. Work in cooperation with/fill in for other HR Administrative Assistants during absences. Act as a liaison with other departments and outside agencies. Maintain files, as requested, of assignments. Perform other related duties and special projects as required and assigned. Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits. Target Salary Range $74,000 - $97,000 if located in Illinois Qualifications To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email ********************************** (current employees should contact Human Resources). Education and/or Experience: Required: High School Diploma Minimum of 3 years of experience in an administrative/executive assistant role Proficiency in MS Outlook, Word, Excel and PPT Ability to type with high level of accuracy Excellent proofreading skills Excellent grammar and punctuation Preferred: Proficiency in using MS Visio Proficiency in using expense report software such as Chrome River Other Skills and Abilities: The following will also be required of the successful candidate: Strong organizational skills Strong attention to detail Good judgment Strong interpersonal communication skills Strong analytical and problem-solving skills Able to work harmoniously and effectively with others Able to preserve confidentiality and exercise discretion Able to work under pressure Able to manage multiple projects with competing deadlines and priorities Sidley Austin LLP is an Equal Opportunity Employer. #LI-KG1

Hiring Department: Nursing Human Resources FTE: 1 Work Schedule: Shift: Days # of Positions: 1 Workplace Type: Hybrid Salary Range (commensurate with experience): $75,000.00 - 85,000.00 / Annual Salary About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. Under a shared service model, the Human Resources Associate II performs a variety of HR functions related to hiring, separation, appointment changes, salary program management, coordination of employee annual performance reviews, employee/labor relations, leave reporting, and faculty & staff search management. HR Associate II works closely with college Finance, IT, and Operations staff. Duties & Responsibilities: * Handles all aspects of processing HR appointments for tenure-track and non-tenure-track faculty, academic professionals, civil service staff, pre- and post-doctoral research associates and fellows, student employees (graduate and undergraduate), and temporary workers (extra help and academic hourly). * Uses relevant University applications and software, taking responsibility for all human resource (HR) transactions related to departmental employees, including but not limited to: position creation and maintenance; new hires; employee job record changes; additional jobs; reappointments; labor distributions and redistributions; historical job changes; separations; overcompensation; and other administrative transactions. * Monitors the HR Front End (HRFE) system daily to ensure timely processing of transactions. * Initiates the New Hire process in Banner HRFE, monitors progress for completion; oversees new hire onboarding and orientation for assigned units. Tracks the progress of HR new hire processes (i.e., background check clearance, qualification requirements). * Tracks HR processes such as new employee probationary evaluations, end-of-probation increases, updates, visiting appointments, volunteers, stipends, overcompensation requests, rehired retiree salary limits, and EH active hours within 900-hour limits. * Initiates the Separation process in Banner HRFE and conducts exit surveys for resigning, retiring, or separating employees. * In collaboration with the Department Head, Administrator, and/or Search Committee, assists with the search process for assigned units, including Civil Service and Academic/Faculty searches. * Creates, evaluates, and maintains job descriptions in consultation with department head and/or unit director. Composes job posting and advertising copy. * Provides process and regulatory guidance for search. May staff search committees, participate in applicant document review, coordinate interview processes, and monitor/update UIC recruiting systems. * Using standardized templates, creates academic offer letters. Coordinates completion of other supporting documentation for reappointments and/or changes in status. * Inputs and maintains official HR file records in the repository. Participates in orientation and onboarding of new hires. * Manages annual compliance and benefit time accrual/usage of administrative staff, civil service staff, and faculty for assigned units. * Review/approve bi-weekly Civil Service web time reporting. * Approves timesheets in the timekeeping system (i.e., Web-Time Entry) for assigned units once the supervisor and/or hiring manager has acknowledged work hours. * Monitors employee accrual and usage in the leave recording system (i.e., GoTime). Details all balances, accruals, and usage appropriately via the University's database (i.e., Banner). * Reviews and processes leave of absence requests to ensure compliance with Federal, state, and local law, as well as University policy and procedure (i.e., FMLA, ADA, sabbatical, holiday, disability, etc.). * Supports College and Campus-level HR projects as they arise (i.e., Salary Planner, Economic Interest, Recognition Program, unpaid courtesy faculty appointments, employee relations, etc.). * Provides employee relations and progressive disciplinary guidance to supervisors on the application of policies/procedures. * Partners with Campus-level officials on complex and/or sensitive cases to ensure consistency and appropriate risk management. * Runs standardized HR reports for units and the HR team, as well as ad hoc reports for salary equity reviews or other purposes upon request. * Perform other related duties and participate in special projects as assigned. Minimum Qualifications Required: * Bachelor's degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position. * Five years of work experience performing professional-level human resources duties. Preferred Qualifications: * Knowledge of management principles, practices, methods, and techniques. * Work-related experience making recommendations and decisions. Database reporting (i.e., EDDIE). * Completes work with a general degree of supervision; regularly provides guidance to, and acts as an informal resource for, others with less experience. * May have direct supervisory responsibility. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

Human Resources Intern Pay range is $15 to $20 per hour Role is on a part-time basis We are seeking a motivated and detail-oriented Human Resources Intern to join our HR team. This internship offers valuable hands-on experience in various HR functions including recruitment, onboarding, employee engagement, and administrative support. The ideal candidate is eager to learn, organized, and passionate about people and workplace culture. Key Responsibilities: Assist with recruitment efforts including posting job openings, screening resumes, and scheduling interviews. Support onboarding and offboarding processes. Help maintain employee records and ensure data accuracy in HR systems. Participate in organizing employee engagement activities and events. Assist with HR compliance tasks and documentation. Conduct research on HR best practices and contribute to policy updates. Provide general administrative support to the HR team. Qualifications: Currently pursuing a degree in Human Resources, Business Administration, Psychology, or a related field. Strong interpersonal and communication skills. High level of discretion and professionalism. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Ability to multitask and work in a fast-paced environment. Prior internship or office experience is a plus but not required. What You'll Gain: Real-world experience in a professional HR environment. Exposure to various HR functions and projects. Mentorship and guidance from experienced HR professionals. Opportunity to contribute to meaningful HR initiatives.

Business Office/Human Resources Assistant Date Available: 01/05/2026 Closing Date: Until Filled Human Resources Assistant Saint Ignatius College Prep - Chicago, IL Summary: The Human Resources Assistant provides administrative and clerical support to the Human Resources Department. This role assists with day-to-day HR operations including recruitment, onboarding, employee records, compliance, and general HR support. The position requires strong organizational skills, attention to detail, and the ability to handle sensitive information with discretion. Essential Duties and Responsibilities include the following: Assist with recruitment efforts, including posting job openings. Support the onboarding and offboarding process by preparing new hire paperwork, conducting background checks, coordinating orientation materials and reviewing offboarding checklists. Maintain accurate and confidential employee records, both digital and paper-based. Assist with benefits administration, including open enrollment, enrollment changes, and employee inquiries. Track and maintain compliance with required training, certifications, and employment documents. Provide clerical support such as filing, scanning, data entry, and correspondence. Review, complete and send employment verifications. Prepare and send contracts and compensation letters to employees. Review and respond to unemployment claims. Assist with FMLA and other leave paperwork and correspondence. Respond to basic employee questions regarding policies and procedures, referring more complex matters to the HR Director. Perform other duties as assigned to support the HR function. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without a reasonable accommodation. The requirements listed below are representative of the knowledge, skill, and/or ability required. Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field and/or equivalent experience Previous HR or administrative experience preferred. Familiarity with HR processes, employment laws, and recordkeeping is a plus. Strong organizational and time-management skills with attention to detail. Excellent communication and interpersonal skills. Ability to handle sensitive and confidential information with professionalism. Proficiency with Microsoft Office (Word, Excel, etc.), Google and HR/payroll software systems. Practicing Roman Catholic preferred. (NOTE: This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, Administration reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g. emergencies, changes in personnel workload, or technological developments). Additional Information: This position is eligible for the usual and customary benefits that are provided by the School. The schedule is anticipated to be 3 days per week (approximately 24 hours per week). Pay Range: $25.00-$35.00 per hour

At Sparks Wiz Limited, we specialize in [e.g., structural engineering, environmental consulting, etc.], offering innovative solutions and top-notch service to our clients. We value our team members and are dedicated to maintaining a supportive and dynamic work environment. Note: This role is strictly for candidate within the United States. The HR Assistant will play a key role in supporting the HR department by handling various administrative and operational tasks. This position is vital for ensuring that HR functions run smoothly and providing a positive experience for both employees and job candidates. Key Responsibilities: Recruitment and Onboarding: Help with posting job vacancies and managing recruitment platforms. Organize and schedule interviews for candidates and hiring managers. Prepare documentation for new hires, including offer letters and onboarding materials. Conduct initial orientation sessions for new employees and oversee the onboarding process. Employee Records and Data Management: Maintain and update employee records, ensuring accuracy and confidentiality. Manage HR information systems and databases. Ensure all record-keeping meets legal and company standards. Benefits and Compensation: Assist employees with questions about benefits, enrollment, and changes. Support payroll processing and manage compensation-related tasks. Compliance and Policies: Ensure adherence to company policies and legal regulations. Help implement and communicate HR policies and procedures. Employee Relations: Serve as a contact point for employee HR inquiries and issues. Support employee engagement initiatives and help organize company events. Training and Development: Assist with the coordination of training programs and workshops. Maintain records of employee training and development activities. Administrative Support: Provide administrative assistance to the HR team, including scheduling, reporting, and correspondence. Support HR-related projects and initiatives as needed. Qualifications: Education: Associates degree in Human Resources, Business Administration, or a related field; a Bachelors degree is preferred. Experience: Previous experience in an administrative role, especially in HR, is a plus. Skills: Strong organizational and multitasking abilities. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite and HR software (e.g., HRIS, ATS). Attributes: Attention to detail, confidentiality, and a proactive problem-solving approach. Ability to thrive in a fast-paced, collaborative environment. Job Type: Full time Pay: $25.00 - $30.00 per hour Expected hours: 40 hours per week Benefits: 401(k) Dental insurance Health Insurance Life Insurance Paid time off Schedule: Monday to Friday Work location: Remote Note: This position is open to candidates within the United states, Los Angeles CA, New York City NY, phoenix AZ, Houston TX and Philadelphia PA. People with a criminal record are encouraged to apply Sparks Wiz Limited is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Package Details 401(k) Dental insurance Health Insurance Life Insurance Paid time off

The HR Assistant is a crucial part of the Human Resources team at Orionyx Engineering Ltd., providing comprehensive administrative support to ensure effective HR operations within the engineering firm. This role involves managing various HR functions remotely, including recruitment, onboarding, employee relations, benefits administration, and compliance with labor laws, all while fostering a positive remote work environment. This is a Remote role strictly for candidates within the United States. Key Responsibilities: Recruitment Support: Collaborate with hiring managers to identify staffing needs and create job descriptions. Post job openings on the company website, job boards, and social media platforms. Screen applications and resumes, conducting initial assessments of candidates. Coordinate virtual interviews and communicate with candidates to provide updates throughout the hiring process. Onboarding and Orientation: Prepare new hire documentation and ensure compliance with legal requirements. Conduct virtual orientation sessions to introduce new employees to company culture, policies, and procedures. Set up necessary accounts and access for new hires, ensuring a smooth transition into the company. Employee Records Management: Maintain and update employee records in the HRIS (Human Resources Information System) to ensure accuracy. Ensure compliance with legal and regulatory requirements regarding employee documentation. Assist in generating reports related to employee metrics, turnover, and retention. Benefits Administration: Assist employees with benefits enrollment, changes, and inquiries in a remote setting. Provide clear communication regarding benefits offerings and resources available to employees. Maintain accurate records related to employee benefits and payroll deductions. Performance Management: Support the implementation of performance review processes remotely. Track performance evaluation timelines, sending reminders and follow-ups to managers and employees. Assist in compiling documentation for performance-related discussions. Training and Development: Identify training needs and coordinate virtual training sessions. Maintain training records and track employee development goals. Research and recommend online training resources and programs. Compliance and Policy Management: Help ensure compliance with labor laws and internal policies in a remote work environment. Assist in maintaining the employee handbook and policy documents. Support audits and investigations as needed. Employee Relations: Act as a point of contact for remote employees regarding HR policies and procedures. Assist in addressing employee concerns and facilitating communication between staff and management. Promote initiatives that enhance employee engagement and workplace culture in a remote setting. Administrative Support: Provide general administrative support to the HR team, including scheduling virtual meetings, preparing documents, and managing HR supplies. Maintain organized electronic files and documentation related to HR activities. Assist with special HR projects and initiatives as required. Qualifications: Education: Bachelors degree in Human Resources, Business Administration, or a related field preferred; equivalent experience may be considered. Experience: 1-3 years of experience in HR or administrative roles, preferably within the engineering or technical industries. Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), HRIS systems, and virtual communication tools (e.g., Zoom, Microsoft Teams). Knowledge: Understanding of employment laws and regulations; familiarity with remote work best practices and benefits administration. Interpersonal Skills: Strong communication and interpersonal skills; ability to effectively collaborate with remote teams. Organizational Skills: Excellent organizational abilities with attention to detail; capable of managing multiple tasks and priorities effectively in a remote environment. Problem-Solving: Strong analytical and problem-solving skills; proactive in identifying and addressing challenges. Working Conditions: Fully remote position with flexible working hours; occasional overtime may be required. Ability to work independently while staying connected with the HR team and other departments. Job Types: Full-time Pay: From $23.50 - $27.50 per hour Schedule: Monday to Friday (8 hours daily) Expected hours: 40 per week Benefits: 401(k) Dental insurance Vision insurance Health insurance Life insurance Paid time off Work Location: Remote Package Details 401(k) Dental insurance Vision insurance Health insurance Life insurance Paid time off

Vantive is a vital organ therapy company on a mission to extend lives and expand possibilities for patients and care teams everywhere. For 70 years, our team has driven meaningful innovations in kidney care. As we build on our legacy, we are deepening our commitment to elevating the dialysis experience through digital solutions and advanced services, while looking beyond kidney care and investing in transforming vital organ therapies. Greater flexibility and efficiency in therapy administration for care teams, and longer, fuller lives for patients- that is what Vantive aspires to deliver. We believe Vantive will not only build our leadership in the kidney care space, it will also offer meaningful work to those who join us. At Vantive, you will become part of a community of people who are focused, courageous and don't settle for the mediocre. Each of us is driven to help improve patients' lives worldwide. Join us in advancing our mission to extend lives and expand possibilities. Your Role The Analyst, HR Payroll will work with the Senior Analyst on operational and day-to-day payroll processing items to ensure accurate and timely payments to employees supporting multiple legal entities in all 50 states. Must be able to handle complex and/or sensitive payroll requests. Also be able to work in a high volume and fast-paced environment while meeting all deadlines with weekly payroll processing for exempt, non-exempt and contingent labor workers. What You'll Be Doing Assist in running pre- and post-payroll auditing/reconciling procedures and troubleshoot anomalies Analyze, audit, and validate timekeeping for payroll processing in accordance with the payroll schedule. Run standard reports to identify exception time situations and resolve Review data accuracy prior to running payroll processing, which include audits of import files, any employee changes, and time keeping data Prepare and upload necessary pay inputs to support weekly and/or monthly processing Escalates complex payroll, timekeeping & attendance issues and follows through to resolution, ensuring appropriate communication to all involved parties Responsible for payroll tier 1 and tier 2 case management. Monitor and respond to inquiries sent to the shared Payroll inbox and partner ticketing management system Assist in audits related to payroll processes and provide necessary documentation Support garnishment funding requests, partnering with third party vendor to ensure timely processing and appropriate deductions Manage Workday EIB process, to support issue resolution In partnership with third party vendor, support overpayment process Manage incoming mail both electronic and paper to ensure timely processing of all payroll impacting items What You'll Bring Bachelor's degree in HR or related field, or equivalent experience, preferred 2 or more years of Payroll or HR experience with an understanding of payroll principles, practices, and regulations Understanding of HR operating environments and exposure to applicable State specific legal processing requirements a plus Ensure operations are performed in compliance with company policies, country, state/province, and local laws Displays a customer focused work ethic with the ability to interact with all levels of employees Proficiency with all Microsoft Office products, particularly Excel Workday payroll processing and timekeeping system experience, preferred Vantive is committed to supporting the needs for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission. We understand compensation is an important factor as you consider the next step in your career. At Vantive, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The estimated base salary for this position is $48,000 to $66,000 annually. The estimated range is meant to reflect an anticipated salary range for the position. We may pay more or less than of the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based on upon location, skills and expertise, experience, and other relevant factors. This position is also eligible for a discretionary bonus. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview. US Benefits at Vantive This is where your well-being matters. Vantive offers comprehensive compensation and benefits packages for eligible roles. Our health and well-being benefits include medical, dental and vision coverage that start on day one, as well as insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance. Financial and retirement benefits include the Aon Pooled Employer Plan (“Aon PEP”), Vantive's 401(k) retirement savings plan, to help you prepare for your future. The Aon PEP is designed to help improve retirement outcomes by providing retirement resources more efficiently. The plan offers a robust set of investment options, financial education, and a suite of resources to support your retirement goals. We also offer Flexible Spending Accounts, educational assistance programs, and time-off benefits such as paid holidays, paid time off ranging from 20 to 35 days based on length of service, family and medical leaves of absence, and paid parental leave. Additional benefits include commuting benefits, the Employee Discount Program, the Employee Assistance Program (EAP), and childcare benefits. Join us and enjoy the competitive compensation and benefits we offer to our employees. For additional information regarding Vantive's US Benefits, please speak with your recruiter or visit our Benefits site: Benefits | Vantive Equal Employment Opportunity Vantive is an equal opportunity employer. Vantive evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic. Know Your Rights: Workplace Discrimination is Illegal Reasonable Accommodation Vantive is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information. Form Link Recruitment Fraud Notice Vantive has discovered incidents of employment scams, where fraudulent parties pose as Vantive employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.

SAAS, Cloud based HR and Payroll, Outside Sales Client: Our client is a leader in Software-as-a-Service (SaaS) HR and Payroll Processing Services. They are able to help companies free themselves from the constraints of traditional software by providing them on-demand access to their payroll and HR data. In addition to payroll processing, our payroll product includes a robust suite of HR management tools, all in the same single application. They help employers streamline their payroll and HR processes with the latest technology. They were the first to offer payroll services over the Internet and for over a decade, our Software-as-a-Service (SaaS) solution has helped to free companies from the constraints of traditional software. In addition to payroll processing we now offer time and attendance, HRIS, benefit administration, background checks, and COBRA compliance all in one online application. Publicly Traded. Hot points: · New-age technology, coupled with a commitment to 1950 s customer service is the driving force behind their competitive advantage. · client-driven development of their proprietary software makes it user friendly, while providing unmatched flexibility and scalability. · offers extensive training and all the tools a new sales representative needs to achieve success. · the nation's most popular Internet payroll and Human Resource service provider. · Publicly traded Position: Outside Sales, regional territory Compensation: $100,000 Base Uncapped compensation is based on performance Base salaries increase as your lifetime sales increase Their Compensation Plan allows top performers to earn $150K+ within the first 12 months and well beyond that as they progress in their career Exceptional Benefits · Enjoy $1 employee health insurance premiums, matching 401(k), dental, vision, life insurance, etc. Outstanding Training and Management Support · Keep on top of your game with in-depth new hire training, weekly team trainings and Advanced Sales Training. · Health Care, Dental Care · Life and Voluntary Life Insurance · Long Term and Short Term Disability Insurance · Retirement Plan with Matching · Section 125 Plan with Flexible Spending Account Non-Financial Incentives · Be rewarded for your efforts with opportunities to win a new car, cash and trips to luxurious vacation destinations. SAAS, Cloud based HR and Payroll, Outside Sales

Responsive recruiter Office Schedule for this job will be Mon thru Fri 9am-1pm Must have HR background and 5+ years of recruiting/hiring experience to apply. If you do not have experience please do not apply. Benefits/Perks Competitive Compensation Great Work Environment Part Time position Must have at least recruiting and interviewing experience, employee reviews experience Job SummaryWe are seeking a Human Resources Assistant to join our team! As our Human Resources Assistant, you will be working with the Human Resources department to help record pertinent staff information and data, manage job board listings, schedule interviews, and onboard new staff. You will also assist in conducting interview and reviewing employee performance, answering questions about HR policies, filing documentation, and maintaining the highest level of confidentiality. The ideal candidate is someone who is self-motivated. has previous human resources experience or knowledge, and has excellent communication skills. Responsibilities Record data for employees, including addresses, earnings, sales documentation, time off, performance appraisals, and more Handle recruiting, job board posting and responses, scheduling interviewing, and conducting basic on boarding for new employees Handle disciplinary forms and meetings Perform interviews for hourly positions Support HR staff with documentation, processing paperwork Work with managers on performance reviews for all staff Answer phones, relay messages, and manage staff questions on HR-related matters as needed Perform regular audits of employee attendance Assist in handling insurance renewals for the company Maintain confidentiality of documentation and staff issues, as required Qualifications Must have track record of recruiting and hiring skills Excellent written and verbal communication Strong customer service skills Familiarity with computer systems, including the Microsoft Office suite and ADP Strong time management and organizational skills Familiarity with human resources protocols Compensation: $19.00 - $21.00 per hour About UsCity Food Equipment's restaurant supply store located in Lombard, a village in DuPage County, Illinois, and western suburb approximately 22 miles from Chicago, provides local restauranteurs and other food service establishment owners and operators a convenient place to shop for restaurant equipment and commercial kitchen supplies. The store is open to the public, giving homeowners and home chefs the ability to purchase professional kitchen equipment and supplies at wholesale prices. Our 45,000 sq. ft Lombard IL store and showroom typically can have up to 1,000 pieces of new and used restaurant equipment on display from some of the industry's most recognized names, such as Hobart, Biro, Berkel, Bizerba, Vulcan, and Alpha commercial cooking and refrigeration. City Food Equipment is one of the nation's largest used restaurant equipment dealers too, specializing in used meat processing, deli, and bakery equipment.

Business Office/Human Resources Assistant Date Available: 01/05/2026 Closing Date:

Job Responsibilities We are looking for an HR assistant to handle a variety of personnel related administrative duties. Your role is to act as the liaison between HR managers and employees, ensuring smooth communication and prompt resolution of all queries. You will also support our daily HR activities and assist in coordinating HR policies, processes and relevant documents. An ideal candidate for the human resources assistant position holds an academic HR background. Familiarity with our industry is also an advantage. For this role, you should be able to work autonomously and assist in more complex HR duties, like posting job ads, coordinating interviews and contacting candidates. Following our training sessions, you will also be able to assist HR managers in the life cycle recruitment. Ultimately, you should be able to ensure our HR department is organized and operates to attract, hire and maintain our employees. Responsibilities: • Assist with day to day operations of the HR functions and duties • Provide clerical and administrative support to Human Resources executives • Compile and update employee records (hard and soft copies) • Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc) • Coordinate HR projects (meetings, training, surveys etc) and take minutes • Deal with employee requests regarding human resources issues, rules, and regulations • Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc) • Communicate with public services when necessary • Properly handle complaints and grievance procedures • Coordinate communication with candidates and schedule interviews • Conduct initial orientation to newly hired employees • Assist our recruiters to source candidates and update our database BENEFITS INCLUDE: • Paid time off such as PTO, sick days, and vacation days. • Health insurance. • Life insurance. • Dental insurance. • Vision insurance. • Retirement benefits or accounts. ABOUT US: Strategic Training Solutions is a full service training firm that provides an array of training services and employment certifications. Our services are customized based on clients specific needs. We work in the governmental, profit and nonprofit sectors. Skills Required • PC literacy (MS Office, in particular) • Hands on experience with an HRIS or HRMS • Experience in Exponent HR, SAP, and Salesforce a plus • Basic knowledge of labor laws • Excellent organizational skills