Human resources assistant jobs in Petaluma, CA

Job Title: HR Coordinator - Payroll and Compliance Division: Department of People FLSA Status: Non-Exempt Reporting to: Payroll Manager/Senior HR Generalist The HR Payroll & Compliance Coordinator supports the Department of People team by assisting with payroll processing, benefits administration, HRIS accuracy, onboarding, and compliance tracking. This role bridges HR operations and compliance by maintaining accurate employee data, assisting with payroll and benefits, and applying basic knowledge of California and federal labor laws to ensure compliant HR practices across Hog Island's farms, restaurants, commissary, wholesale, direct-to-consumer, and administrative divisions. Essential Duties & Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Administrative & Employee Support Maintain accurate, confidential employee records and HR files. Prepare and process HR documents, forms, and correspondence. Provide frontline support to employees regarding payroll, benefits, and policy questions. Onboarding & Recruitment Coordinate onboarding for new hires, including new hire paperwork, reference checks, and HRIS entry. Set up employees in Paylocity with accurate job, pay, and benefit data. Ensure onboarding practices comply with California labor law requirements (wage notices, sick leave postings, handbook acknowledgements). Payroll & HRIS Assist Payroll Manager with payroll processing in Paylocity, including auditing timecards, entering adjustments, and maintaining wage/salary data Maintain HRIS data accuracy for employee job changes, terminations, and benefits updates. Generate and distribute routine HRIS/payroll reports for management review. Benefits Administration Support employee benefits enrollment and open enrollment processes. Track eligibility and ensure accurate entry of benefits into HRIS. Assist employees with basic benefit inquiries and escalate complex cases to Payroll Manager. Compliance & Reporting Apply basic knowledge of California and federal employment laws (meal/rest periods, overtime, sick leave, CFRA/FMLA) to ensure day-to-day compliance. Prepare documentation to support ACA tracking, EEO-1, and other government-mandated reports. Assist with unemployment claims and EDD responses. Support audits (internal and external) by gathering documentation. Projects & Growth Support Assist with policy and handbook updates. Support HR compliance initiatives and training rollouts. Provide recommendations for process improvements as the company grows. Ancillary Functions: Conduct research, analyze data, and prepare recommendations on assigned projects and tasks. Submit relevant reports in a timely manner. Conduct self in a professional and ethical manner. Maintain unquestionable confidentiality of all data and human resource related matters. Adhere to all organizational policies and procedures. Perform additional responsibilities as assigned. Requirements Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In addition, the individual must be punctual, have a good attendance record, and have reliable means of transportation to work. High School diploma or equivalent required; secondary education in HR, business, or related field preferred. 2-3 years of recent HR or payroll experience required. Demonstrated knowledge of HRIS systems; Paylocity strongly preferred. Familiarity with payroll processing and benefits administration. Basic understanding of California and federal employment laws (wage/hour rules, leave laws, sick leave, etc.). Bilingual in Spanish strongly preferred. Excellent organizational and communication skills; able to interact effectively across diverse teams. Ability to handle confidential information with integrity and discretion. Proficiency in Microsoft Word, Excel, PowerPoint, Google Drive and Outlook. Valid CA driver's license and ability to travel to multiple Hog Island worksites. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Office environment with moderate noise; occasional visits to farms or restaurant sites for onboarding or payroll support. Ability to sit, stand, and move between office and operational settings. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Standing/sitting intermittently throughout work shift; Repetitive finger movements with frequent computer use; Limited bending/stooping. Good visual acuity. Ability to regularly lift and move 10 pounds and occasionally lift and move up to 25 pounds. This job description is intended to convey information essential to understanding the scope of the Human Resource Coordinator - Payroll and Compliance and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position. Salary Description $30.00 to $34.00 an hour based on Experience

Marine Spill Response Corporation (MSRC) is a not-for-profit, U.S. Coast Guard classified organization, formed in 1990 to offer oil spill response services and mitigate damage to the environment. MSRC offers a full range of oil spill response capabilities intended to help meet the planning criteria of the Oil Pollution Act of 1990. MSRC is seeking a full time Human Resources Specialist to work in our Concord location. The HR Specialist will be part of a professional, team-oriented organization assisting with human resources initiatives across the organization. The salary range is $23.86 - $49.91 per hour. Job Summary The Human Resources Specialist is responsible for providing support for a wide variety of HR activities including: processing of employee lifecycle transactional work, HRIS data maintenance, invoice processing, report verifications and confidential filing. The HR Specialist will support the HR function and will regularly and proactively participate in HR projects. Responsibilities and Duties Ensure employee life-cycle transactions are accurately processed and recorded. Assist with recruiting efforts, including onboarding process for new hires. Maintain employee files and assist with timekeeping records, as needed. Monitor compliance with applicable Federal, State, and local laws as well as company policies Perform support functions as needed, including reconciliation and processing invoices. Assist with other projects as requested. Qualifications Bachelor's Degree, or work experience in lieu of degree. Experience with California timekeeping requirements and/or UKG HRIS is a plus. Desire and ability to be a fast learner in the principles and practices of human resources. Ability to maintain confidentiality and discretion throughout all employee interactions. Strong working knowledge of MS Office. Ability to work independently and manage multiple tasks with changing priorities. Excellent communication skills, including speaking, listening, and writing. Strong interpersonal skills with colleagues at various levels and external vendors. Benefits and Perks MSRC offers a strong compensation package with competitive benefits, including an employer matching 401(k) plan. Marine Spill Response Corporation is an Equal Opportunity Employer. MSRC prohibits discrimination against any employee or applicant for employment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, physical or mental disability, genetic information, or because an employee or applicant is a disabled veteran, recently separated veteran, or other protected veteran.

POSITION DESCRIPTION TITLE:Human Resources IIICLASSIFICATION:TBDREPORTS TO: Sr. HR. Manager of Human ResourcesPROGRAM OR DEPT:Administration JOB SUMMARY:As a Horizon Services, Inc. employee, you will enjoy generous benefits and have a unique opportunity to shape an engaging employee experience and offer a rewarding work environment to our dedicated team. The Human Resources III is an integral part of the Human Resources Department at Horizon Services, Inc (HSI). This role will collaborate with staff members throughout the organization to co-create a positive employee experience. The goal of this role is to develop the systems and processes needed to co-create a thriving environment for staff from the time they begin their employment and through their engagement. We are committed to providing excellent customer service throughout the process. We are collaborators functioning in a fast-paced environment. Duties include creating a talent pipeline, designing, and developing an engaging onboarding experience and providing excellent customer service throughout. The Human Resources Generalist is also tasked with ensuring that through the HR systems, we promote client-centered-care, promote greater quality and equity in the delivery of services to the clients. The Human Resources Generalist works closely with the Personnel & Program Administrator, the Compliance & Outcomes Administrator, the Human Resources Director, the Director of Clinical Services, and the Finance Director to coordinate the development if systems across the organization. PRIMARY ACCOUNTABILITIES & RESPONSIBILITIES: Accountabilities: (3-5) Customer Service: Provides professional and prompt support to staff and embraces diversity in all aspects. Talent Acquisition: Co-Creates a talent pipeline for current and future key positions in the organization. Talent Engagement: Develops and monitors on-boarding tools and processes Compliance: Ensures hiring managers and company's talent processes are applied consistently and in compliance with local, state and federal regulations. Responsibilities: Customer Service Responds to inquiries from staff related to policies, protocol, procedures, benefits, and programs in a timely manner. Uses varied methods of communication to reach a diverse population to engage employees. Talent Onboarding/Acquisition Partners with Administrators, Finance Team and HR Team to identify and plan for current and future people needs, talent gaps and staffing budget to develop and execute workforce planning processes. In collaboration with all staff, builds applicant pipelines by researching and contacting community services, colleges, employment agencies, recruiters, media, and internet sites; providing organization information, opportunities, and benefits; making presentations; and maintaining community relationships. Designs a report for monitoring pipeline and reports monthly to the executive team. Collaborates with Learning and Staff Development Specialist to train managers on writing job descriptions, conducting behavioral and performance-based interviews, maintaining communication thru Applicant Tracking System (ATS). Tracks all employee data in the Paycom system, from payroll changes, to training. Ensures accurate and timely processing of employee updates including new hires, terminations, and changes to pay rates. Collaborates with HR Team, Administrators and Executive Team Members to co-create onboarding for new employees and oversees the effective delivery and provides it on an ongoing basis. Reviews and updates recruiting tools and collateral materials: job application, benefits summary, interview questionnaires, offer templates, etc. Oversees the on-boarding processes for new hires to ensure a smooth integration into the business. Collaborates with all managers to ensure staff have been onboarded per our protocols and reports on this periodically. Review, improve and update on an ongoing basis the on-boarding process to enhance the candidate to employee experience. Administers Paycom, the HRIS to ensure integrity of data and enters all employee information, changes. Collaborates with Learning and Staff Development Specialist to support training managers on leadership, communication, performance management, staff development skills, including the application of local, state, and federal laws and regulations and tracks information in Paycom. Assists developing learning materials for training sessions: PowerPoint presentations, exercises, action plans Manages and updates the applicant tracking tools and resources. Conducts phone screenings Benefits Collaborates with Administrators and Learning and Staff Development Specialist to conducts orientations/training to support the rollout of new programs: performance management, compensation, benefits, etc. In collaboration with benefits broker and finance team, designs benefits package then ensures open enrollment process takes places and any changes are processed accordingly. Administers benefits program, such as group health, dental and vision, life insurance, 401k, UI, COBRA etc., and responds to all provides and vendors requests for information. Assist employees with health, dental, life and other related benefit claims. Coordinate workers' compensation claims with third-party administrator. Follow up on claims. Compliance Collaborate with all managers to monitor the performance of new hires into HSI's culture and teams, which involves ensuring that all managers conduct 1:1 check-ins with new hires during the first three (3) months of employment. Oversees and ensures compliance with the Performance Evaluation process and coaches managers as needed. Implements talent processes in accordance with policies, practices, EEO, HIPPA and other legal requirements. Collaborates with Operations Manager on all safety related activities. Maintains an in-depth industry knowledge of HR related disciplines related to day-to-day management of employees in alignment with business objectives. Collaboration-Builds partnerships and works collaboratively with others to meet shared objectives. Functioning effectively as a member of a professional team. Represents own interests while being fair to others and their areas. Partners with others to get work done. Credits others for their contributions and accomplishments. Gains trust and support of others. Understands and values the roles and responsibilities of other team members. Ensures Accountability-Holds self and others accountable to meet commitments. Follows through on commitments and makes sure others do the same. Acts with a clear sense of ownership. Takes personal responsibility for and learns from decisions, actions, and failures. Interpersonal Communication-Establishes rapport quickly and delivers multi-mode communications that convey a clear understanding of the needs of different audiences: co-workers, managers, clients, client's families, care providers, etc. Adjusts to fit the audience and the message. Accepts responsibility for miscommunications or misunderstandings. Avoids escalated arguments at work and seeks a positive resolution. Listens actively and effectively: seeks first to understand. Conveys information in a jargon-free, non-judgmental manner Optimizes work processes-Knows the most effective and efficient processes to get things done, with a focus on continuous improvement and delivery of services. Identifies and creates the processes necessary to get work done with highest quality Problem-Solving-Uses a logical approach to address problems or manage the situation at hand by drawing on one's knowledge and experience base and calling on other references and resources as necessary. Develop Talent - Develops people to meet both their career goals and the organizations goals. Places a high priority on developing others. Develops others through coaching, feedback, exposure, and stretch assignments. Aligns employee career development goals with organizational objectives. Encourages people to accept developmental opportunities. Plans and Aligns - Plans and prioritizes work to meet commitments aligned with organizational goals. Sets objectives to align with broader program/organizational goals. Breaks down objectives into appropriate initiatives and actions. Stages activities with relevant milestones and schedules. Anticipates and adjusts effective contingency plans. Considers impact of plans on others and communicates & trains proactively. Values Differences and Cultural Awareness - Recognizes the value that different perspectives and cultures bring to an organization. Seeks to understand and adapt to different perspectives and cultures. Contributes to a work climate where differences are valued and supported. Applies others diverse experiences, styles, backgrounds, and perspectives to get results. Is sensitive to cultural norms, expectations, language preferences and ways of communicating. Is aware of own cultural biases and proactively seeks consultation from supervisor on how to handle them. Collaborative and proactive problem solver. Able to provide thoughtful customer service. Understands cultural humility and enjoys working in a diverse environment. Outstanding ability to follow-through with tasks. Highly organized with excellent time management skills. Strong attention to detail. Excellent writing, grammar, and spelling skills. Strong ability to perform scheduling, documentation, and coordination tasks. Skilled in use of MS Office Suite and able to quickly learn new software. Interest in training in the Substance Use Disorder field. Desired Skills and Knowledge: Knowledge of healthcare, behavioral healthcare, and substance use disorder treatment systems. Payroll Knowledge, 401k, Full Cycle Hiring, Terminations QUALIFICATIONS: (education and work experience) Bachelor's in business or related field preferred. Combination of education and recruitment/HR experience will be considered. Minimum 4 years of human resources experience in the non-profit sector preferred Excellent interpersonal and communication skills. Able to build rapport over the phone. Solid knowledge of MS Outlook, Word, Excel, ATS and HRIS Able to build a network of resources. PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee successfully performing the essential functions of this job (i.e., travel, driving, lifting, etc.). Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Note: Please use percent time spent in these requirements. Totals do not have to add to 100%.Standing and Walking:15% required Close Vision and Sitting: 50% Talking and Hearing: (via phone/in person) 60% required Lifting (more than 20 lbs): 5%Travel 10%Other: NUMBER OF DIRECT REPORTS: Salaried (number): 0Hourly (number): 0 Compensation and BenefitsWe are proud to offer a comprehensive benefits package to all full-time and part time employees over 20 hours per week. 100% Medical and dental, Life and LTD for the employee and up to 50% for any dependents medical and dental coverage. PTO and Holiday pay. Retirement benefits after 6 months of service. Training and CEU opportunities. And of course, the opportunity to meaningfully contribute to a team of mindful, caring and passionate people at work every day! Salary: $75,000K-80,000k/annually depending on experience and qualifications. Available for a full-time position. Horizon Services, Inc. is an Equal Opportunity Employer. ******************************* Powered by JazzHR G3dveWSP8E

Why Join JVS? JVS is a nonprofit working to close opportunity gaps in employment by supporting jobseekers with the skills and confidence to secure quality careers with family-sustaining wages. Grounded in core values of repairing the world and focused on helping our program participants achieve economic mobility, we believe everyone deserves access to training and the chance for a good job. JVS develops training programs in close partnership with employers in high growth sectors, offering high quality jobs. Building on decades of experience and success, JVS is a data-driven organization that takes a whole systems approach to addressing employment and economic equity. Through our direct service programs, employer engagement and policy change, JVS is working toward a future where everyone has access to quality education and training programs that lead to high quality employment and economic mobility. The Role The Human Resources Assistant (HR Assistant) will perform administrative tasks and services to support effective and efficient operations of the Human Resources Department. Reporting to the Senior Human Resources Manager, this position will assist with recruitment, onboarding, and other administrative tasks. This position is limited term and part-time (average 18 hours per week). Expected work schedule: 4-5 hours per day, 4 days a week, Monday through Thursday, flexible hours from 9am-5pm. This role is limited-term and anticipated to end on July 31, 2026. Scope Recruitment: Review job descriptions and post job ads. Screen job applications and resumes. Lead candidate correspondence including scheduling interviews, sending out interview questions, and responding to candidate inquiries. Conduct phone screens. Provide guidance to hiring managers throughout the recruitment process. Lead reference check and background check process. Onboarding: Collaborate with internal team members (ie. Office Administration, IT) to facilitate new hire onboarding. Lead HR orientation. Update the organizational chart. Send out new hire welcome kits. Complete and maintain Form I-9 records, including reverifications. Conduct new hire check-ins and ensure the completion of new hire paperwork. Other Administrative Tasks: Assist in the in-boarding and off-boarding of employees (ie. create and manage Asana boards, communicate changes with internal teams, etc). Coordinate and manage mandatory trainings (ie. sexual harassment prevention training, Workplace Violence Prevention Plan training, etc.) Research, post, and distribute required labor law posters. Maintain accurate and up-to-date human resource files, records, and documentation. Handle employment and salary verifications. Provide back-up support for the Office Administrator including, but not limited to: restocking supplies, maintaining a clean office space, picking up and distributing physical mail, etc. Other duties as assigned. Qualifications 1-2 years of administrative experience, preferably in a human resources or office setting Highly organized with strong attention to detail and accuracy Demonstrated initiative, accountability, and ability to work independently with minimal supervision Excellent time management skills and ability to meet deadlines Strong interpersonal, written, and verbal communication skills, with the ability to interact effectively with staff at all levels Proficient in Microsoft Office Suite (Outlook, Word, Excel, SharePoint) and collaboration tools such as Slack Demonstrated proficiency in learning new technologies and platforms Ability to handle confidential information with professionalism and integrity HR experience or coursework preferred, but not required What We Offer $31.00 per hour; average 18 hours per week; Expected work schedule: 4-5 hours per day, 4 days a week, Monday through Thursday, flexible hours from 9am-5pm Part-Time Temporary Position - Expected end date: July 31, 2026 Accrued 1 hour of Paid Sick Leave for every 30 hours worked Transit and Parking FSA The expectation for this role is to work in our San Francisco office and/or worksites on a hybrid work schedule; JVS does not provide relocation packages As an Equal Opportunity Employer, JVS is committed to providing employment opportunities to all qualified individuals and does not discriminate on the basis of race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parental status, genetic information or characteristics, or any other basis prohibited by applicable law. We welcome diverse applicants. Please let us know if you need accommodations or auxiliary aids for the interview process.

Role: HR Technology Associate Industry: Asset Management Firm Firm Style: High-performance, intellectually rigorous, and team-oriented You're a great fit if you: Have 3+ years of experience in HR analytics, reporting, or HRIS administration. Bring expertise in HRIS/ATS systems (UKG and Greenhouse preferred). Are skilled in Excel and visualization tools (IBM Cognos and/or Power BI a plus). Translate complex data into clear, actionable insights for HR and Recruiting leaders. Enjoy collaborating across functions and advising senior stakeholders. Thrive in a fast-paced, team-oriented environment. Your Responsibilities: Analytics Strategy & Insights - Partner with HR and Recruiting leadership to shape workforce analytics strategies, define key metrics, and deliver data-driven insights. Reporting & Visualization - Build and maintain dashboards, automate recurring reports, and provide leader-ready narratives and business reviews. Systems & Technical Expertise - Administer and optimize UKG and Greenhouse, oversee integrations and upgrades, and enhance automation. Governance & Quality Assurance - Safeguard data integrity, ensure compliance, conduct audits, and document processes for transparency. Enablement & Knowledge Sharing - Train colleagues on dashboards and reporting tools, liaise with technical stakeholders, and share best practices. Where You'll Make an Impact: Build and advance the firm's enterprise-wide people analytics and reporting program. Enable HR and Recruiting teams with scalable tools, insights, and automation. Strengthen organizational effectiveness by delivering data-driven strategies. Provide leadership with the clarity and evidence needed to drive decision-making.

Human Resources / Payroll Assistant (Part-Time) St. Matthew's Parish & School - San Mateo, CA Are you highly organized and detail-oriented with an interest in HR and payroll? St. Matthew's Parish & School is seeking a Part-Time Human Resources / Payroll Assistant to support our HR Consultant and ensure smooth payroll and employee processes. This role is ideal for someone looking for flexible hours in a mission-driven environment. What You'll Do Enter and maintain employee data in HR and payroll systems. Process new hire, leave, change, and separation paperwork. Verify payroll, benefits, and deductions for accuracy. Maintain confidential HR and payroll files. Assist employees with routine payroll and HR questions. Support HR audits and compliance efforts. Provide general administrative support for HR initiatives. What We're Looking For Strong organizational skills and attention to detail. Excellent communication and interpersonal abilities. Proficiency with Microsoft Office Suite, Google Workspace, and comfort with HR/payroll systems. Associate's degree in HR, Business, or related field (or equivalent experience). Prior HR and/or payroll experience preferred but not required. Work Details Part-Time: Less than 8 hours per week, 1-2 days/week. Compensation: $21.57 - $23.43/hour. Location: St. Matthew's Parish & School, San Mateo, CA. Join us in supporting a vibrant parish and school community while learning and contributing your expertise in HR and payroll!

The Human Resources Assistant performs administrative and clerical functions for the Human Resources Department, including, greeting visitors, answering, screening and directing phone calls to the appropriate individual, ordering supplies, routine correspondence, filing, sorting, and distributing mail and other clerical duties. Responsibilities RESPONSIBILITIES: (Other duties may be assigned) First line HR contact. Answers, screens, and routes visitors, telephone calls and mail appropriately and efficiently. Includes handling sensitive or confidential issues in an appropriate manner. Provides excellent customer service. Operate and maintain general office equipment, including personal computer, copy machine, fax machine, badge machine etc. Maintains the department refrigerator log. Orders and maintains supplies for the department. Schedules meeting rooms. Communicates effectively with various and diverse audiences. Assists associates with general questions or refers to department staff as appropriate. Assists applicants with general questions related to the Employment process or refers to Employment Coordinator as appropriate. Maintains intake tracking logs for documents submitted to Human Resources (grievances, mail, checks, complaints, etc.). Distributes documents as appropriate. Completes status updates, address and emergency contact changes, inputs evaluations and licenses in HRIS. Processes HRIS Inputs Completes verification of employment requests in writing. Completes license verification using on-line system. Issues hospital badges for associates, physicians, contractors, volunteers etc. Submits requests for withholding changes, direct deposit, wage garnishment etc. to Payroll. Assists with outgoing department mail needs (UPS, certified mail, return receipt, courier etc.). Assists with distribution of paychecks and on-demand checks. Assists hospital management with printing PCN's. Tracks performance evaluations. Processes subpoena requests as appropriate. Responsible for posting weekly job postings in a timely manner. Copies employment files as requested by department management. Maintains filing for employment files and purges term files monthly. Onboard's new hires Conducts New Hire Orientation Accepts other assignments and projects under the direction of Human Resources Management. Performs other duties that may be assigned, or necessary to ensure all work is complete, accurate, and in compliance with procedures. Address and resolve employee inquiries and concerns regarding their health and welfare benefit plans. Coordinate and implement open enrollment annually. Track new hires in benefits enrollments for accuracy Accepts other assignments under the direction of supervisor Qualifications QUALIFICATIONS/JOB REQUIREMENTS: EDUCATION: High School Graduate or equivalent College preferred EXPERIENCE: Two years experience in a similar capacity, preferably in the health care or human resources fields. CERTIFICATIONS/LICENSURE: OTHER SKILLS, ABILITIES; KNOWLEDGE: Knowledge of sound, efficient and effective office administration, procedures and techniques, familiarity with work processing and use of standard office equipment Demonstrated verbal and written communication skills Demonstrated utilization of tack and discretion in handling confidential information Demonstrated ability to perform duties with minimal or no supervision. Must possess initiative ot carry out responsibilities and utilize sound judgement, confidentiality and discretion. Demonstrated ability to work effectively with a diverse audience Excellent customer service skills Computer literate

About the organization A nonprofit organization dedicated to animal welfare and the protection of animals in the Peninsula area of the San Francisco Bay Area in California that offers various services and programs focused on animal care, adoption, education, and advocacy. Position Overview: This role supports the Human Resources department of the organization and its subsidiaries. The primary focus involves dedicating a substantial portion of time to recruitment and administrative reporting. Additionally, the role encompasses various tasks such as data entry, correspondence, and administrative duties that contribute to the efficient operation of the HR department. This role is based in-office; remote work is not an option. Essential Duties and Responsibilities include the following: Recruitment: Post and maintain all open positions on job boards. Review all applicant resumes and phone screen qualified candidates. Respond to all job inquiries from our website, emails, and phone calls. Introduce the qualified candidates to the HR Director and/or hiring department managers to proceed to the next steps in the recruitment process. Maintain detailed recruitment status reports in the applicant tracking system. Organize and maintain recruitment notes from hiring managers. Coordinate administration and recruitment efforts for the internship program and serve as the point of contact for the vet schools. Assist with the review, and updates of the organizations job descriptions and job postings. • Attend job fairs both virtually and in person. Other recruiting related functions may be assigned. New Hire Process and Onboarding: Prepare new hire packets and onboarding materials. Call references and run background checks. Coordinate and facilitate onboarding meetings. Facilitates on boarding meetings for sister organization new hires. Assist in the preparation of materials used in new employee orientation and staff trainings. Schedules and facilitates new employee check-ins (90 and 180-day reviews) for the company and it's affiliates and subsidiaries. Alert HR Director of any trends or immediate concerns. Responsible for maintaining new hire checklists and required documents Conduct exit interviews for terminating employees. Safety: Assist the HR Coordinator with the research and execution of the safety programs, initiatives and trainings in an effort to maintain a company-wide workplace environment free of incidents and accidents. Member of safety committee o Assist with training new safety committee members on building safety inspections. Follow-up on outstanding building safety inspections, with designated safety committee members. Assist with workers compensation claims and tracking. Assist with annual IIPP updates. Additional Responsibilities: Prepare, summarize and edit bi-weekly employee attendance/tardy/holiday reports for each department. Record and track various employee relations programs, rewards and recognition programs. Prepare termination packets and COBRA documents for exiting employees. Assist in ensuring compliance with all federal, state and local legal requirements by understanding existing and new legislation. Assist with troubleshooting/researching to resolve various HR related topics or problems as they arise. Assist in organizing and implementing employee relation events, activities, reward and recognition programs. Assist with the employee data maintenance of the ADP HRIS Maintain employee files electronically via Dropbox. Perform other general administrative duties as assigned. Encourage and promote a positive public image of the organization. Qualifications: Bachelor's Degree (BA) or Associate's Degree (AA); At least 6 months HR experience and/or training. Ability to work effectively under pressure, handle multiple projects and adapt to changing priorities to deliver efficient and accurate results in a fast-paced HR environment. Ability to work professionally in person and over the phone with volunteers, fellow co-workers, management, candidate applicants and members of the public. Ability to handle confidential information and records with the utmost of discretion. Ability to work independently, possess strong organizational and time management skills, and good problem-solving skills. Strong attention to detail. Basic working knowledge of HRIS systems such ADP Workforce Now, Microsoft Office (MS Word, MS Excel, MS Outlook, etc.) and computer keyboarding and data entry skills. Basic experience with Dropbox database. Basic experience with video conferencing systems. HR Certifications are a plus. Upon hire, must pass background check. Powered by JazzHR tC7UuqVRVE

Introduction THIS IS A REOPENING OF AN EXISTING EXAMINATION. The scores and dispositions of candidates for this examination will be merged with previous exam participants. If you previously submitted an application for the Human Resources Assistant II #25-1122-01, and choose to reapply, you must contact the analyst at: ********************** to have your previous application released back to you. Your new score/disposition resulting from this exam will replace your current score/disposition. If you do not wish to change your score/disposition, you are not required to reapply to this examination. Candidates who receive a qualifying score cannot participate in the examination within six (6) months of their disposition notice. Candidates who did not qualify may reapply sixty (60) days from their disposition notice. Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Applications will only be accepted on-line. Supplemental Questionnaire: A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Failure to submit the Supplemental Questionnaire will result in disqualification. DESCRIPTION THE COUNTY: Established in 1853, Alameda County has a population of over 1.6 million residents making it the second largest county in the Bay Area and the seventh largest in the State. The County encompasses 14 cities including Alameda, Albany, Berkeley, Dublin, Emeryville, Fremont, Hayward, Livermore, Newark, Oakland, Piedmont, Pleasanton, San Leandro, and Union City as well as six unincorporated communities and rural areas that span a total of 738 square miles. Alameda County employs approximately 9,000 employees working in 21 different agencies and departments and has an annual budget of over $3 billion. As a major urban County, Alameda delivers a full spectrum of services, including general government and internal services, health care, social services, public works, criminal justice, and other public safety services for its community. The County celebrates the rich diversity of its workforce, which in large measure, reflects the cultural and ethnic diversity of the community it serves. The County's mission is to enrich the lives of its residents through visionary policies and accessible, responsive, and effective services. Its vision is to be recognized as one of the best counties in which to live, work, and do business. THE DEPARTMENT: Department Mission Deliver high quality and timely human resource services in partnership with County agencies, departments and special districts to enable our customers to reach their organizational goals. Vision To be the employer of choice and a great place to work. Values In a spirit of partnership, HRS strives for: Excellence in everything we do. Responsiveness to our customers and their needs. Fairness in our policies and practices. Innovation in developing and implementing new programs. Diversity in recognizing everyone's unique contribution. Development of every employee's full potential. Anticipate and meet the changing needs of employees and candidates to ensure the recruitment and retention of a talented and committed workforce. Support the County's organizational culture that values customer service, performance excellence, diversity, and fiscal stewardship. Redesign and transform the recruitment function for improved customer service and satisfaction. Champion workforce planning and development to ensure that employees have every opportunity to assume leadership positions as baby boomers retire. Improve the efficiency and effectiveness of services through the increased use of technology. THE POSITION: This series specification describes two levels of the Human Resources Assistant classifications, which under close supervision at the lower level and under general supervision at the upper level perform complex and technical clerical work requiring the exercise of considerable initiative and judgment requiring specialized knowledge of Civil Service Rules, examination and certification procedures; and related personnel transactions associated with countywide hiring processes. DISTINGUISHING FEATURES The class of Human Resources Assistant II is distinguished from the next higher class of Human Resources Technician in that incumbents of the latter class are paraprofessionals performing specific technical assignments of a well-defined nature in support of professional staff while Human Resources Assistant II's perform the clerical functions associated with the personnel programs. For more detailed information about the job classification, please visit: Human Resources Assistant II (#1122). MINIMUM QUALIFICATIONS Either I The equivalent of one year of full-time experience in the class of Human Resources Assistant I in the Alameda County classified service. OR II The equivalent of four years of full-time clerical experience that includes working with databases and experience working with personnel policies, procedures and practices. (Completion of 60 semester or 90 quarter units in Business Administration or Public Administration from an accredited college or university may be substituted for two of the required years of experience.) Special Requirement: All candidates must be able to utilize an alphanumeric keyboard at the speed of not less than 40 words per minute. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS The most suitably qualified candidates will possess the following competencies: Knowledge of: • Thorough program knowledge of work requiring the application of a variety of rules, procedures, codes and systems. Complete and broad understanding of all aspects and details of the work is required at this level • Operation of office machines and equipment, including personal computers and word processing and spreadsheet software • Modern office practices and procedures including business correspondence and filing Abilities to: • Work independently • Interpersonal sensitivity • Analysis and problem solution • Decision-making and initiative • Understand and follow oral and written instructions • Written and oral communication • Handle and prioritize multiple and changing priorities • Plan, organize and coordinate work • Meet deadlines • Perform detailed work accurately • Understand detailed manual and computer procedures • Work with a variety of manual and computer procedures and processes simultaneously EXAMINATION COMPONENTS The examination will consist of the following steps: A review of candidates' application to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process. A review of the supplemental questionnaire to determine the best qualified applicants to continue in the process. An oral interview which will be weighted as 100% of the candidates' final examination score. The oral interview may contain situational exercises. Candidates must attain a qualifying rating on each portion of this recruitment. WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION STEPS. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness, and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, hrs.alamedacountyca.gov. RECRUITMENT AND SELECTION PLAN Applicants will be informed via e-mail with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency: TENTATIVE RECRUITMENT PLAN: Deadline for Filing: 5:00:00 p.m., Monday, October 27, 2025 Review of Minimum Qualifications: Review of Supplemental Questionnaire for Best Qualified: October 29,2025 November 14, 2025 VidCruiter Oral Interviews: VidCruiter Rating Completed: Promulgation of Eligible List November 17-28, 2025 By December 12, 2025 December 19, 2025 TENTATIVE SELECTION PLAN: Departmental Hiring Interviews: TBD WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County's Reasonable Accommodation Policy and applicable statues. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statues. For more information regarding our Reasonable Accommodation procedures, please visit our website: ********************************************************* BENEFITS The County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many employee discount, fitness and health screening programs focused on overall wellbeing. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Long-Term Care, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Catastrophic Sick Leave Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a summary of the benefits offered and can be subject to change. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @jobaps.com, @acgov.org, Noreplyalamedacountyhr@acgov.org and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. NOTE: All notices are generated through an automated email notification system. Replies to the email boxes Noreply@jobaps.com and noreplyalamedacountyhr@acgov.org are routed to unmonitored mailboxes. If you have questions, please go to our website at hrs.alamedacountyca.gov. You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied. Monique Hill | Personnel Services Program Manager, Recruitment and Selection Human Resource Services, County of Alameda ************ or email ********************** hrs.alamedacountyca.gov DISASTER SERVICE WORKER All Alameda County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to report to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY Alameda County has a diverse workforce, that is representative of the communities we serve, and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment.

About the organization A nonprofit organization dedicated to animal welfare and the protection of animals in the Peninsula area of the San Francisco Bay Area in California that offers various services and programs focused on animal care, adoption, education, and advocacy. Position Overview: This role supports the Human Resources department of the organization and its subsidiaries. The primary focus involves dedicating a substantial portion of time to recruitment and administrative reporting. Additionally, the role encompasses various tasks such as data entry, correspondence, and administrative duties that contribute to the efficient operation of the HR department. This role is based in-office; remote work is not an option. Essential Duties and Responsibilities include the following: Recruitment: Post and maintain all open positions on job boards. Review all applicant resumes and phone screen qualified candidates. Respond to all job inquiries from our website, emails, and phone calls. Introduce the qualified candidates to the HR Director and/or hiring department managers to proceed to the next steps in the recruitment process. Maintain detailed recruitment status reports in the applicant tracking system. Organize and maintain recruitment notes from hiring managers. Coordinate administration and recruitment efforts for the internship program and serve as the point of contact for the vet schools. Assist with the review, and updates of the organizations job descriptions and job postings. • Attend job fairs both virtually and in person. Other recruiting related functions may be assigned. New Hire Process and Onboarding: Prepare new hire packets and onboarding materials. Call references and run background checks. Coordinate and facilitate onboarding meetings. Facilitates on boarding meetings for sister organization new hires. Assist in the preparation of materials used in new employee orientation and staff trainings. Schedules and facilitates new employee check-ins (90 and 180-day reviews) for the company and it's affiliates and subsidiaries. Alert HR Director of any trends or immediate concerns. Responsible for maintaining new hire checklists and required documents Conduct exit interviews for terminating employees. Safety: Assist the HR Coordinator with the research and execution of the safety programs, initiatives and trainings in an effort to maintain a company-wide workplace environment free of incidents and accidents. Member of safety committee o Assist with training new safety committee members on building safety inspections. Follow-up on outstanding building safety inspections, with designated safety committee members. Assist with workers compensation claims and tracking. Assist with annual IIPP updates. Additional Responsibilities: Prepare, summarize and edit bi-weekly employee attendance/tardy/holiday reports for each department. Record and track various employee relations programs, rewards and recognition programs. Prepare termination packets and COBRA documents for exiting employees. Assist in ensuring compliance with all federal, state and local legal requirements by understanding existing and new legislation. Assist with troubleshooting/researching to resolve various HR related topics or problems as they arise. Assist in organizing and implementing employee relation events, activities, reward and recognition programs. Assist with the employee data maintenance of the ADP HRIS Maintain employee files electronically via Dropbox. Perform other general administrative duties as assigned. Encourage and promote a positive public image of the organization. Qualifications: Bachelor's Degree (BA) or Associate's Degree (AA); At least 6 months HR experience and/or training. Ability to work effectively under pressure, handle multiple projects and adapt to changing priorities to deliver efficient and accurate results in a fast-paced HR environment. Ability to work professionally in person and over the phone with volunteers, fellow co-workers, management, candidate applicants and members of the public. Ability to handle confidential information and records with the utmost of discretion. Ability to work independently, possess strong organizational and time management skills, and good problem-solving skills. Strong attention to detail. Basic working knowledge of HRIS systems such ADP Workforce Now, Microsoft Office (MS Word, MS Excel, MS Outlook, etc.) and computer keyboarding and data entry skills. Basic experience with Dropbox database. Basic experience with video conferencing systems. HR Certifications are a plus. Upon hire, must pass background check.

Detailed Description: Enters/maintains HRMS information files, personnel records; copies/scans various employee documents; tracks and orders department forms/supplies. Receives, reviews, and ensures accuracy of forms, including benefit forms, LOA forms and other required HR documentation; administers, processes, researches, and tracks benefits/LOA issues, personnel related paperwork, subpoenas, unemployment claims and provides information to HR, employees, and external clients, as needed. Provides HR Department administrative support on items such as travel, expenses, meetings. Assists HR staff with projects, as requested. Provides assistance with compilation of data (i.e. LOA, workers compensation). Performs miscellaneous duties as assigned.

Neurodegenerative diseases are one of the largest medical challenges of our time. Denali Therapeutics is a biotechnology company dedicated to developing breakthrough therapies for neurodegenerative diseases through our deep commitment to degeneration biology and principles of translational medicine. Denali is founded on the collaboration of leading scientists, industry experts, and investors who share the vision that scientific discovery energetically applied to translational medicine is the key to delivering effective therapies to patients. We invite you to consider an opportunity with Denali to help achieve our goal of delivering meaningful therapeutics to patients. The Opportunity Denali is seeking a motivated candidate for an internship position in the Human Resources team with a strong interest in AI, automation, and modern HR technologies. This role will be tasked with identifying opportunities to improve efficiency, enhance employee experience, and streamline operations through the use of emerging technologies-including the configuration and testing of an HR chatbot. Responsibilities * Assess HR and Payroll processes to identify opportunities for automation or AI augmentation. * Conduct interviews, shadow HR team members, and analyze workflows to understand pain points and inefficiencies. * Develop a prioritized list of use cases with business value, effort estimates, and recommended approaches. * Assist with implementation and configuration of an HR chatbot platform (e.g., content setup, testing, FAQs). * Assist with creating communication and training materials for HR team members and employees related to AI processes and chatbot launch Requirements * Candidates pursuing a bachelors degree in Human Resources, Business, Data Science, Information Systems, Industrial Engineering, or related field. * Self- and results-driven, organized, resourceful, adaptable and collaborative * Bold and creative thinker with a curious nature, eager to learn about the complexities of the business of healthcare and biotech * Evident communication and analytical skills * High degree of proficiency with the MS Office Suite or Google equivalent * Strong analytical thinking and problem-solving skills. * Curiosity and enthusiasm about AI, automation, and HR technology tools. Job Facts * Start Date: Summer 2026 * Length of Assignment: 8 - 12 weeks * Location: South San Francisco, CA * Job Type: Paid Internship The expected wage for this position based on the South San Francisco California office location for BA/BS is $22.11 per hour. Paid holiday time off is based on Denali's designated holidays. Interns who live more than 50 miles away from the office are eligible for an additional housing stipend. This compensation and benefits information is based on Denali's good faith estimate as of the date of publication and may be modified in the future. Denali is committed to its core company value of unity by creating a diverse and inclusive environment. We are proud to be an equal opportunity employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, basis of disability, or any other federal, state, or local protected class.

A global consulting firm is looking for an HR Assistant to join their 350-person office. If you are looking for a high-growth company who's dedicated to invest in your career growth, this could be the right company for you. As one of the integral team members on the HR/Recruiting team, you will be providing administrative support to a team of busy recruiters. Not only will you be coordinating interview calendars domestically and globally, but you will own the success of each interview, from setting up the interviews to ensuring interviewers are queued up for their interviews. Additionally, you will also serve as the face of the company for candidates, keeping them informed of what to expect on the day of their interviews, creating a world-class candidate experience. More about the company: It is one of the largest consulting organizations in the world, with over 40 offices globally, providing different services to key industries such as Pharmaceutical and Biotech, Financial Services, Tech & Communications. Qualifications High school diploma required, college degree preferred; Prior work experience as an Administrative Assistant or Recruitment Coordinator experience highly preferred; Detail-oriented; Computer fluency with MSOffice (Word, PowerPoint, Excel and Outlook), SAP and Concur desirable; Excellent oral and written communication skills; Professional telephone and interpersonal demeanor; Act with a sense of urgency 8:30am - 5:30 pm Additional Information All your information will be kept confidential according to EEO guidelines.

The Human Resource Administrative Assistant is responsible for performing the administrative tasks to support the efficient and effective operation of the Human Resources department. This role must model to all employees the Gibsons Restaurant Group Core Values of Hospitality, Quality, Value and Family. ESSENTIAL DUTIES AND RESPONSIBILITIES: Perform customer service functions by answering employee and applicant requests and questions, including basic policy and process questions, resetting passwords etc. Maintains the integrity and confidentiality of Human Resources records and files. Ensures all employee documents are filed appropriately and in a timely manner Support HR team with FMLA, Workers Compensation, Unemployment Insurance, immigration and general benefits administration. Assists with recruitment as needed: Reviews applications for entry-level and non-exempt positions, maintains accurate records of active job openings and received applications, and runs new hire reports Assist with onboarding new employees including background checks and maintaining I-9 files Conduct and assist with departmental audits, reporting and projects Make copies, scan and email documents, sort and distribute department mail as needed Schedule meetings and interviews as needed Maintain digital handbooks, benefit brochures and other employment-related forms Assist with planning and execution of special meetings and events (e.g. open enrollment, wellness events, training) Coordinate service award program, order jackets, watches and 20 year awards May perform other duties as assigned QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience Requires a minimum of a high school diploma and one to two years progressive human resource experience; or a combination of education and experience. Language Skills Ability to read, analyze, and interpret business documents. Ability to write reports and business correspondence. Excellent verbal and written communication skills. Ability to effectively communicate to employees at all levels of the organization. Mathematical Skills Ability to calculate figures and amounts such as percentages and increments of time. Ability to apply concepts of basic math. Other Qualifications Excellent interpersonal skills, with the ability to manage confidential and sensitive information professionally. Requires the ability to operate various office equipment to include a computer, calculator, and copier. Requires a working knowledge of Google, Microsoft Office Suite. Requires an extremely high level of attention to detail. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL FUNCTIONS Provide excellent customer service and front desk reception to staff, clients, and visitors. · Provide detailed administrative support to the HR Department and other departments as requested. Keep the HR office common areas neat, organized, and stocked, including maintaining copies of frequently used documents in the HR lobby area. Monitor office security cameras to ensure a safe and comfortable environment in the office and office front door way. Seek assistance when needed including calling San Francisco “non-emergency” services. Assist with distribution of paychecks. Arrange, assist in preparation for, and schedule trainings and meetings. · Create documents and assist in creating and maintaining systems for various administrative/HR functions. Maintenance of electronic and hard copy files. Scan, file, copy, mail and create packets and mailers as requested. Make mail runs, deliveries and other visits to sites in the Tenderloin, SOMA and Mission areas. Process employee pay advances and commuter chec Assist with processing other common HR forms and requests including; employment verifications, direct deposit, I-9's, W-4's, employee record change, employment requisition, transfer request, etc. Monitor the fax machine and ensure incoming faxes are given to the appropriate HR staff in a timely manner. Coordinate distribution of the monthly birthday and anniversary notices, as well as the seniority awards. Process temporary staffing requests from managers and coordinate with temporary staffing agencies. Assist with administrative tasks for the HR recruitment, leaves, benefits, recruitment and learning and development Work in collaboration with the HR team to complete priority projects and address emerging issues. Assist in development and maintenance of HRIS. Respond to all phone messages, tenant/client requests, staff requests, and emails as appropriate and in a timely manner. Maintain confidentiality of employee records and concerns. Attend all meetings as scheduled and take detailed notes as assigned. This job description reflects management's assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned. ESSENTIAL QUALIFICATIONS High School degree or equivalent required. Must have a minimum of 1 year of experience in providing administrative support to an office. Must have a minimum of 1 year of experience in a Human Resources office. Must have a thorough working knowledge of Microsoft Office Suite. Must have an ability to complete paperwork accurately and write business correspondence. Must have demonstrated problem-solving skills. Must have experience navigating a database and have excellent data entry skills. Must have an ability to read, understand, and apply language from manuals, policies, technical procedures, and instructions. Must have demonstrated customer service and reception skills. Must read, communicate orally, and write in English. Must be able to handle multiple tasks simultaneously in a fast-paced environment with excellent attention to detail. Must have demonstrated organizational and filing skills. Must pass all post-contingency offer background checks, reference checks, and TB screening clearances. [1] Experience working with diverse, low-income, homeless or formerly homeless population preferred. Experience working in non-profit or public sector preferred. REQUIRED BEHAVIORAL SKILLS & ABILITIES Demonstrates passion, commitment, and behavior that are consistent with THC's Mission, Core Values, and Customer Service Philosophy. Adapts well to change, and remains professional, respectful, and composed at all times. Must be mature, honest, dependable, and accountable. Establishes and maintains effective and appropriate relationships and boundaries, and communicates with clients, co-workers, supervisors, and external parties in a manner that fosters respect and trust. Exercises good judgment in using and/or keeping information regarding clients, co-workers, and THC confidential. Works well independently, collaboratively, and as a team member. Follows instructions completely and asks for help and/or guidance from supervisors when needed. Has good time management skills and is punctual to work, THC meetings, and events. Refrains from actions that may result in conflict or may be determined as threatening or violent. Takes pride in work and performs all assigned duties diligently, efficiently, and effectively. [1] Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with conviction and arrest records.

Essel is growing and we are looking for a Human Resources/Payroll professional to support our team. If you reside in the Greater Bay Area and are proficient with payroll, worker's comp, contracts, onboarding and general HR duties then this is a great opportunity for you to join our team! This is primarily a remote position but you will occasionally be required onsite at our East Bay offices, generally a portion of a couple days a week. Duties: Payroll and expense reimbursement oversight and processing, employee record management, worker's comp and unemployment insurance management and claims processing Development, Implementation and oversight of HR initiatives, processes and systems Assists with asset management, background checks, drug screens, medical exams and logistics for employees Ensures candidates meet all state and federal compliance requirements, including daily meal and break laws Assists with timesheets and various employee needs Attends and participates in local hiring events and training Requirements Proactive and independent with the ability to take initiative Excellent communication, follow up and interpersonal skills Excellent time management skills with a proven ability to meet deadlines Familiarity with laws, regulations, and best practices applicable to hiring and recruitment Proficient with Applicant Tracking Systems, Microsoft Office Suite, Google Docs and other related software Education and Experience: Minimum of 3 years of Human Resources Generalist and related duties listed above AA or B.A. Degree strongly preferred Work Remotely 75% Benefits Health insurance Paid time off Dental insurance 401(k) Vision insurance Health savings account

Essel is growing and we are looking for a Human Resources/Payroll professional to support our team. If you reside in the Greater Bay Area and are proficient with payroll, worker's comp, contracts, onboarding and general HR duties then this is a great opportunity for you to join our team! This is primarily a remote position but you will occasionally be required onsite at our East Bay offices, generally a portion of a couple days a week. Duties: Payroll and expense reimbursement oversight and processing, employee record management, worker's comp and unemployment insurance management and claims processing Development, Implementation and oversight of HR initiatives, processes and systems Assists with asset management, background checks, drug screens, medical exams and logistics for employees Ensures candidates meet all state and federal compliance requirements, including daily meal and break laws Assists with timesheets and various employee needs Attends and participates in local hiring events and training

PIER 39 is the premiere entertainment destination in the heart of the San Francisco waterfront. Along with two levels of dining, entertainment, shopping, and attractions both on The PIER and in San Francisco Bay, PIER 39 is home to the world-famous sea lions, who have been delighting guests daily at K-Dock since 1990. The PIER is a gathering place for millions of guests annually. With picture-perfect views of the Golden Gate and Bay Bridges, Alcatraz and the city skyline at almost every turn, it is easy to see why PIER 39 has recently been named the most visited attraction in San Francisco for the ninth consecutive year. In September of 2018, PIER 39 was named a Legacy Business by the City of San Francisco. A visit to San Francisco starts at The PIER! Job Description Are you a people person who enjoys interacting and working with all levels of the company and the general public? Do you enjoy being the "go to" person for just about everything? Are you excited to meet new people and greet everyone with a warm welcome and a smile? Our Receptionist/Human Resources Assistant serves as the initial point of contact between the public and the organization. Working at San Francisco's #1 most visited attraction, you will be the center hub of communication and will need to stay abreast of all that is happening in the organization. You will also oversee making sure the office is fully equipped and maintained so that everyone has what they need to do their jobs. In this unique and very important role, you will also have exposure and responsibilities in Human Resources. You'll have the crucial responsibility of accurately entering and maintaining vital information in our HRIS (ADP Workforce Now). Responsibilities: Receptionist Consistently represents the Company in a professional manner, with customer service being a top priority, on the phone and in person. Welcomes on-site visitors, determines nature of business, and refers visitors to appropriate personnel. Processes, issues, and tracks parking validations. Coordinates, receives, sorts, and routes all mail and packages. Tracks postage meter, requests funding and replenishes meters. Maintains supplies for the postage machine, copier, and office. Maintains inventory of storage boxes and arranges for storage and retrieval of boxes. Tracks department mail, delivery service, office supply usage for appropriate billing. Ensures office and break room are fully supplied; orders supplies when needed. Human Resources Inputs and maintains information in the human resources information system. Tracks and maintains New Hire Packets. Tracks Commuter Check, Flexible Healthcare Spending, and Dependent Care Accounts. Calculates and remits payments for various voluntary benefits. Assists with Rewards and Recognition Programs. Creates and distributes new employee announcement emails. Tracks and maintains files for workers' compensation claims, departmental safety meetings and other required trainings. Updates and maintains personnel files in accordance with applicable legal requirements. Responds to unemployment claims. Benefits include: Medical, dental, vision options Life insurance and long-term disability Paid time Off Holiday pay Parking is provided 401(k) Employer Match Pay range: $25 - $30 per hour (DOE) Qualifications Customer Service: 1 year (Required) Human Resources: 1 year (Required) Phone etiquette: 1 year (Required) Microsoft OS Suite - Excel, Word, Teams, OneDrive, SharePoint, PowerPoint (Required). This is a full-time, on-site position for someone that can work independently, completing deadline driven tasks as well as thriving in a group setting while remaining organized and customer focused. Additional Information PIER 39 is a 45-acre waterfront complex that is a gathering place for millions of San Francisco locals and visitors. In addition to its 14 full-service restaurants, 90+ shops and popular attractions, PIER 39 also has a 5-acre waterfront park and a 300-berth marina. PIER 39 is known for its spectacular views of the Golden Gate and Bay Bridges, Alcatraz Island, and the San Francisco city skyline. PIER 39 is also home to the world-famous California sea lions. PIER 39 is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability. PIER 39 will consider for employment qualified applicants with arrest and conviction records pursuant to the San Francisco Fair Chance Ordinance. For more information visit ************************************************ . Our Company's compliance with legal requirements adopted by the California Consumer Privacy Act (“CCPA”) and the California Privacy Rights Act (“CPRA”) can be viewed here .

Phase2Careers is an independent nonprofit 501c3 organization, primarily dedicated to assisting over-40 workforce members. Job Description Submitting a resume places you in the Phase2Careers' database under the category of Human Resources/Corporate Training for employers to access. This category is for positions typically categorized as one of the following: Change Management Human Resources Human Capital Management Organizational Development People Operations Talent Management Training and Development Employee Experience Qualifications Experience in one of the following, or a related area: · Benefits Administrator · Compensation Specialist · Diversity, Equity, And Inclusion Specialists · Employee Relations Manager · HR Analyst · HR Consultant · HR Manager/HR Generalist · Human Resources Information Systems (HRIS) Specialist · Internship Coordinator · Leadership Coach · Payroll Specialist · Talent Acquisition Specialist · Trainer/Training Coordinator Additional Information All information will be kept confidential according to EEO guidelines. When submitting, please indicate your Phase2Careers membership number for additional benefits. If you are not a Phase2Careers member, you may join at https://www.phase2careers.org/membership