Office assistant jobs in Dobbs Ferry, NY - 2,321 jobs

Core Medical Group is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Oakland, New Jersey. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 01/16/2026 Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Client in NJ seeking Physical Therapy Assistant: LTC/SNF for the following shift(s): Days We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend. Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way. CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street. In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive: Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more! Weekly paychecks with competitive pay packages Matching 401(k) benefits to help you save for retirement Licensure assistance and reimbursement to set you up for success on your contract Travel reimbursement and dedicated housing support while on assignment Referral cash bonuses when you connect us with other clinicians CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year! Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey! *Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted. Core Medical Group Job ID #1348661. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA About Core Medical Group CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort! Benefits Weekly pay Holiday Pay Guaranteed Hours Continuing Education 401k retirement plan Pet insurance Company provided housing options Sick pay Wellness and fitness programs Mileage reimbursement Referral bonus Employee assistance programs Medical benefits Dental benefits Vision benefits Benefits start day 1 License and certification reimbursement Life insurance Discount program

Cross Country Allied is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Fair Lawn, New Jersey. & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 01/26/2026 Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel Job Description As an allied health professional, you'll play an important role in preventing disease and promoting patient wellness and safety. You may work at a hospital, outpatient center, private practice, home health, telemedicine, nursing facility, clinic, school, laboratory or other facility. Whether you're serving as a technician, lab worker, therapist, speech-language pathologist, social worker, medical assistant or other allied health professional, you'll use your education, training and specialized skills to provide support for patients and help them strive for optimal health. Minimum Requirements At least 1 year of recent acute care experience in specialty Benefits The benefits of taking a travel allied job with Cross Country include: Private housing or generous housing allowance Comprehensive health insurance with prescription coverage Dependent health insurance with prescription coverage Competitive salaries Referral bonuses Travel reimbursement 401(k) retirement plan Direct deposit/free checking Unlimited free CE credits Cross Country Allied Job ID #1207958. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA - PT SNF Physical Therapist SNF. About Cross Country Allied You bring the expertise. We bring the support you deserve. At Cross Country, we connect allied professionals with flexible opportunities designed around what matters most - your goals, your growth, and your wellbeing. Whether you specialize in imaging, respiratory, surgical, or lab work, we're here to champion your success with nationwide roles, hands-on support, and a team that sees you as essential. Because this isn't just work. It's your purpose. Benefits 401k retirement plan Referral bonus

This position will report directly to the facility manager. Responsibilities will include but will not be limited to, the following: Excellent analytical and problem-solving skills as well as skilled at relationship building with staff, visitors, vendors and plant employees Manage daily administrative tasks, including answering phones and organizing digital and hardcopy documents Receive and review technical information provided by customers. Correspond with CMB Engineering & Quality teams regarding customer questions and concerns to resolve issue. Manage documentation and follow up on outstanding customer issues and concerns Update information in current ERP system, aid with transition to new ERP system and assist with other IT concerns Perform quality control on documents generated per customer requests Process and submit plant purchase orders and review returned sales acknowledgements for accuracy. Assist in project management by completing price lists, tracking deadlines and facilitation communication Maintain, organize, order office supplies and manage inventory Liaise with CarnaudMetalbox locations to facilitate the exchange of information and review open items. Interaction with visitors, corporate members, hourly and salaried staff Be trained in and perform EHS responsibilities. Assist customer service and warehouse teams as necessary Teamwork spirit and desire to support the team in different projects and activities Provide administrative assistance as needed within department and across plant Assume additional roles and responsibilities as needed Job Requirements: High school diploma or equivalent with previous similar work experience in a manufacturing environment. Associate or Bachelor's degree preferred Proven ability to effectively manage multiple tasks at the same time Proficient data processing skills Excellent organizational and time management skills Effective and proven verbal and written communication skills and the ability to work independently and as part of a team Proven work history in the ability to keep accurate and up to date records In-depth working knowledge of all components of the Microsoft Office software Pay range $55,000 - $75,000 *Actual salary will be determined based on skill and experience level* Physical Requirements - While performing the duties of this job, the associate is regularly required to sit, stand, walk, use hands, reach with hands and arms, and may be required to balance, stoop, kneel, crouch, or crawl. The associate may lift and/or move up to 50 pounds Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus Working conditions: Generally, works in an office, and on occasion in a warehouse/manufacturing environment While performing the duties of this job, the associate will be exposed to light lifting, warehouse forklift traffic, extreme temperatures and noise level is frequently loud and requires hearing protection and safety shoes. CarnaudMetalbox Engineering (CMB Engineering) designs, develops, and manufactures high-performance metal forming and finishing machinery for the production of beverage, food and aerosol cans. Furthermore, with our commitment to innovation and precision engineering, we continually strive to break the mold. With CMB Engineering, can manufacturers are able to keep up with consumer demands; as well as capitalize on market opportunities, while ensuring production efficiency. CarnaudMetalbox Engineering Limited is a UK based company but wholly owned by Crown Holdings, Inc. Crown Holdings is a global leader in the design, manufacture, and sale of packaging products for consumer goods. At Crown, we are passionate about helping our customers build their brands and connect with consumers around the world. We do this by delivering innovative packaging that offers significant value for brand owners, retailers, and consumers alike. With operations in 39 countries employing over 23,000 people and net sales of approximately $12 billion, we are uniquely positioned to bring best practices in quality and manufacturing to our customers to drive their businesses locally and globally. Sustaining a leadership position requires us to build a team of highly talented, dedicated, and driven individuals.

Core Medical Group is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Allendale, New Jersey. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 01/16/2026 Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Client in NJ seeking Physical Therapy Assistant: LTC/SNF for the following shift(s): Days We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend. Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way. CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street. In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive: Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more! Weekly paychecks with competitive pay packages Matching 401(k) benefits to help you save for retirement Licensure assistance and reimbursement to set you up for success on your contract Travel reimbursement and dedicated housing support while on assignment Referral cash bonuses when you connect us with other clinicians CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year! Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey! *Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted. Core Medical Group Job ID #1348658. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA About Core Medical Group CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort! Benefits Weekly pay Holiday Pay Guaranteed Hours Continuing Education 401k retirement plan Pet insurance Company provided housing options Sick pay Wellness and fitness programs Mileage reimbursement Referral bonus Employee assistance programs Medical benefits Dental benefits Vision benefits Benefits start day 1 License and certification reimbursement Life insurance Discount program

Confidential Receptionist - Greenwich, CT A small, family-run real estate firm is seeking a Receptionist to serve as the warm and professional first point of contact for visitors and callers. This role is ideal for someone who enjoys working in a quiet, close-knit office environment and takes pride in keeping operations running smoothly. Schedule: 5 days onsite Monday-Friday, 9:00am-5:00pm Compensation: $50-55k Key Responsibilities Greet clients, visitors, and vendors warmly, ensuring a positive first impression. Answer and route incoming phone calls; take accurate messages as needed. Respond to general inquiries about the firm with professionalism and discretion. Maintain a clean, organized, and welcoming reception area. Monitor office supply levels and place replenishment orders. Coordinate light office maintenance requests with vendors or service technicians. Keep common areas (coffee station, printer area, meeting room) tidy, stocked, and guest-ready. About You Comfortable working in a small, quiet, family-run office environment Professional, friendly, and reliable Organized with strong attention to detail Able to juggle simple operational tasks while maintaining a polished front-office presence You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

A leading financial institution is seeking a Private Equity Fund Admin Associate to manage daily client deliverables for Private Equity fund administration. The role encompasses maintaining books and records, calculating management fees, and overseeing capital events. Candidates should have a CA/CPA qualification, 4+ years of experience in fund administration, and proficiency in accounting for complex transactions. Strong communication and team collaboration skills are essential for managing client expectations and resolving issues effectively. #J-18808-Ljbffr

Administrative & Graphics Assistant to Senior Director As the Administrative & Graphics Assistant to a Senior Director on Meridian Retail Leasing, you will provide comprehensive support across administrative, operational, and marketing functions, ensuring seamless management of his business and team activities. This role requires strong organizational skills, Salesforce proficiency, attention to detail, and the ability to collaborate effectively across multiple departments. Key Responsibilities: Maintain and update Salesforce account, ensuring all records are accurate and up to date Utilize Salesforce efficiently to track client information, commissions, and other critical data Prepare and print leases for signings Review exclusive agreements, leases, and related documents to extract necessary information Handle general administrative tasks Act as primary point of contact between Senior Director and Meridian operations Create commission calculations Invoice landlords and follow up on outstanding commissions Support invoicing and tracking of commissions Manage all marketing initiatives for Senior Director's team, including Team marketing, listing email blasts, and collateral creation Design and coordinate retail leasing flyers, signage, and area maps highlighting business, transportation, and points of interest around properties Submit traded posts Collaborate with Meridian's Marketing team for marketing requests Manage calendar Coordinate lease hand-offs, key hand-offs, and other logistics with landlords, co-brokers, and clients. Qualifications & Skills: Strong proficiency in Salesforce and general CRM systems. Excellent organizational and multitasking skills. Strong attention to detail and accuracy. Ability to collaborate across departments and manage multiple stakeholders. Graphic design and marketing collateral experience preferred. Flexible and able to work extended hours when necessary Additional Information: Base salary for this position will be determined during the interview process and will vary based on various factors, including but not limited to prior experience, relevant expertise, and geographic location. The expected base salary for the role will generally be between $70,000 and $85,000 per year at the commencement of employment, plus a discretionary bonus. However, the final salary offered may be outside this range based on these factors and individual circumstances.

Purchasing and General Office Specialist We are seeking a detail-oriented and proactive Purchasing/General Office Specialist to support our supply chain and procurement operations. This role involves managing purchasing activities, coordinating with vendors, and maintaining efficient office workflows. The ideal candidate will have a strong understanding of materials management, procurement, and inventory control. You will be working with our vendors, negotiating prices and deliveries, issuing POs, checking material receipts and approving invoices. Ideally you already have some knowledge of manufacturing and metal working equipment. Responsibilities: Source and purchase materials, supplies, and equipment from approved vendors Develop vendor relationships Track orders, manage inventory, and ensure timely deliveries Maintain purchase records and vendor files Support daily office operations (phones, data entry, scheduling, etc.) Assist management with quotes, invoices, and general paperwork Communicate with vendors, customers, and internal staff professionally Qualifications: Minimum 5 years experience in purchasing, and office administration (industrial/manufacturing background preferred) Good computer skills (Excel, Word, email); basic math. Excellent verbal and written communication in English. Ability to be organized, multitask and prioritize Reliable transportation - position is on-site in North Yonkers This position offers an opportunity to contribute significantly to our company's efficiency while developing expertise in procurement and office management within a dynamic organization. Benefits: 401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance Work Location: In person Renee Sawyer, HR Manager Graphite Metallizing Corporation 1050 Nepperhan Avenue Yonkers, NY 10703 USA email: *************************** website: ******************

Executive Assistant Finance and Investment firm is looking for an experienced Executive Assistant. In this role, the Executive Assistant will provide comprehensive Administrative assistance to a Senior Executive and his team. Responsibilities Include: Provide comprehensive administrative support Coordinate complex, senior-level internal/ external meetings and conference calls Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner Prepare presentations and other materials for meetings Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics Coordinate domestic travel arrangements Process and track expense reports Personal assistant tasks as needed Qualifications Include: Bachelor's Degree preferred Minimum of 3 years of administrative experience Requires excellent interpersonal and communication skills Ability to maintain high standards despite pressing deadlines Demonstrates high degree of integrity and confidentiality Strong organizational skills Team player with a positive attitude Strong proficiency in MS Word, Excel, PowerPoint and Outlook

Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Office Assistants/ Event Assistants on a temporary day to day basis. The general hourly range for these roles are $17-20/hr DOE Responsibilities will possibly include: Answer and direct phone calls Assist in the preparation of regularly scheduled reports Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Requirements and skills: 1-2+ years experience as a Receptionist, Office Assistant or has worked hospitality Knowledge of office management systems and procedures Proficiency in MS Office Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task

THE CLIENT Our client is a New York-based investment firm specializing in private equity, private debt, and secondary investments across the United States and Canada. The firm offers a fast-paced, collaborative, and team-oriented environment where professionals are encouraged to take initiative, work independently, and contribute to a positive office culture. This is a great opportunity to join a dynamic organization in a front-facing role that offers variety, visibility, and room to grow. THE ROLE The firm is seeking a polished and personable Receptionist and Office Manager to manage front-of-house operations and ensure a seamless experience for guests, clients, and internal staff. This role is ideal for someone who thrives in a fast-paced setting, enjoys being the face of the firm, and has experience in private equity or alternative investments. The Receptionist will play a key role in maintaining the firm's professional image and supporting the smooth flow of investor meetings and daily office activity. Key responsibilities include: Greeting and assisting guests, clients, and vendors with professionalism and warmth Managing a busy conference room calendar, including setup, breakdown, and quick turnovers between meetings Coordinating catering orders and maintaining kitchen and pantry supplies Ensuring meeting spaces are clean, well-stocked, and prepared for investor visits Maintaining a polished and organized front desk and reception area Supporting general office operations and administrative tasks Handling mail, deliveries, and courier services Partnering with internal teams to support events and office initiatives THE CANDIDATE The ideal candidate is well-presented, personable, and confident, with a natural ability to make others feel welcome. While prior experience in a receptionist or client-facing role is a plus, the firm is open to candidates who show strong potential, a positive attitude, and a willingness to learn. Experience in private equity or alternative investments is strongly preferred due to the fast-paced nature of the role and the volume of investor activity. Key qualities include: Friendly, communicative, and approachable demeanor Strong organizational skills and attention to detail Ability to work independently and remain composed under pressure Experience managing conference room logistics and guest-facing responsibilities Reliable, punctual, and professional COMPENSATION & BENEFITS Full-time, on-site role Core hours: 9:30am - 5:30pm Base salary: $85K-$110K, commensurate with experience Discretionary bonus Excellent benefits package Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together

Pay: $21/hour Schedule: Monday, Tuesday, Thursday, Friday: 9:00 AM - 5:00 PM (30-minute unpaid lunch) Wednesday: 8:30 AM - 5:00 PM About the Role A well-established law firm in Garden City is seeking a polished, professional Office Assistant to support daily administrative operations and serve as the first point of contact for clients, vendors, and visitors. The ideal candidate will demonstrate strong communication skills, exceptional attention to detail, and the ability to handle sensitive and confidential information in a fast-paced legal environment. Prior experience in a law firm or legal setting is preferred. Proficiency in Microsoft Office (Outlook, Excel, Word) is required. Key Responsibilities Answer incoming calls and transfer to the appropriate employee or attorney Gather basic information from callers before transferring Locate files for attorneys as needed Scan documents into the filing system Assist with mass mailings Log and stamp all incoming mail Order office supplies (Quill, Staples, etc.) Schedule FedEx pickups as needed Enter and upload information into online systems Greet visitors in a professional, friendly manner Maintain the cleanliness and organization of the reception area and conference rooms Turn on/off air purifiers and close windows at the end of each day Requirements Pleasant, professional phone voice and demeanor Strong customer service skills Excellent verbal and written communication skills Highly organized and detail-oriented Preferred Skills Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Access) Prior legal office experience is a plus

About KRE Kushner Real Estate Group (KRE) is a family-owned real estate company committed to creating well-managed, thoughtfully operated residential communities across New Jersey and Pennsylvania. Our Property Management team plays a central role in shaping the living experience for thousands of residents. With a growing garden-style portfolio supported from our Jersey City headquarters, we combine operational excellence with a commitment to reliable, resident-focused service. About the Role We're looking for a highly organized, systems-minded Administrative Assistant who will be the champion of operational excellence for our Property Management portfolio located in New Jersey and Pennsylvania. This role sits at the center of operations-supporting vendor relationships, tracking critical documentation, resolving issues before they escalate, and ensuring our teams have the information they need to operate effectively. If you enjoy bringing structure to complexity, thrive in a multifaceted environment, and find satisfaction in being the steady force behind a team's success, this role offers an opportunity to make a meaningful impact. You'll work closely with the Director of Property Management and collaborate with onsite teams, vendors, and internal departments across the company. What You'll Work On Contract & Compliance Coordination Own the accuracy and organization of the vendor contract database Monitor renewal dates and ensure action items stay on track Support the preparation of finalized and approved contracts Lead COI compliance efforts and partner with Accounts Payable to keep all systems current Operational Support Across the Portfolio Investigate tenant insurance cancellations or non-payment notices Help build a more efficient process for tracking renter's insurance Review vendor statements, resolve discrepancies, and support timely payments Assist in addressing utility shut-off notices or billing concerns Administrative Excellence Manage incoming mail and route time-sensitive documents for the portfolio Initiate RFPs and perform quality checks on proposals before review Maintain organized and accessible records of reports, municipal notices, and vendor documentation You'll thrive in this role if you: Bring 2+ years of experience in administrative support, office management, or AP/AR, and take pride in getting things done right the first time Are comfortable with Microsoft Office Suite and enjoy creating systems, trackers, and processes that keep teams running smoothly Have experience with Yardi or other property management software (or a willingness to learn quickly) Communicate clearly, collaborate seamlessly across teams, and keep information flowing effortlessly Excel at juggling multiple priorities in a multifaceted environment, while staying detail-oriented and organized Take ownership of your work, work independently, and adapt to the needs of different properties Are motivated by being the operational champion who ensures our teams and portfolio run efficiently Can commit to working onsite in Jersey City, Monday through Friday, providing consistent support to both corporate and onsite teams What We Offer Generous PTO and a genuine commitment to work-life balance A collaborative, supportive Property Management team Stability and long-term growth within a respected real estate organization Opportunities to learn contract management, compliance, operations, and vendor coordination A welcoming Jersey City office with convenient transportation access KRE conducts background checks and MVR checks (if applicable). EOE/AA Employer/Vets/Disability

Substance Salon, established in 2009 is known for its commitment to high-level service, the salon is centered on relationships, tailored experiences, and advanced industry education. Specializing in modern hair styling, creative color, and handcrafted haircuts, Substance Salon provides expertly personalized services. Customers enjoy the convenience of scheduling appointments online at any time, reflecting the salon's dedication to client ease and satisfaction. Role Description This is a full-time, on-site Receptionist role located in Rutherford, NJ. The Receptionist will be responsible for managing front desk operations, including greeting clients, answering phone calls with professionalism, scheduling appointments, and maintaining an organized reception area. The role also includes clerical duties such as data entry, handling payments, and providing excellent customer service to ensure a welcoming and seamless client experience. Qualifications Proficiency in Phone Etiquette and Receptionist Duties Strong Clerical Skills including organization, scheduling, and data entry Excellent Communication skills, both verbal and written Exceptional Customer Service skills, with the ability to create a positive client experience Detail-oriented with strong multitasking capabilities Proficiency in using appointment booking software is a plus Ability to work in an on-site environment with a professional demeanor Prior experience in a salon or similar customer-facing role is advantageous but not required

We invite you to apply for an exciting position, that has great potential for growth. The Complete Tile Collection is celebrating its 21st year as a favorite of the interior design community. The client base is brimming with well-known design firms in the country and the list continues to expand. The dynamic and cutting-edge product development we strive to achieve, always keeps our design clients excited and loyal. This coupled with state-of-the-art web technology on completetile.com, assures continued success. You will be trained in new and exciting skills on the cutting edge of ecommerce, showroom merchandising and wholesale distribution, while working with our talented team. It is very important that you be a detail-oriented person who has an interest in growing professionally, but most importantly excellent with data and paperwork. You will be working with a company that designs, manufactures, imports and wholesales fine mosaic and tile for architecture and interior design. What we are looking for: Bachelor's Degree. Administrative Experience. Strong typing skills. Attention to detail. Ability to multi-task. Efficient Workload Management and Prioritization Strong Microsoft Excel Skills Basic QuickBooks knowledge a Plus. Basic Adobe InDesign knowledge a Plus Basic Adobe Photoshop knowledge a Plus Role Overview: Update product details and pricing on Quickbooks. Use Magento and Adobe Commerce to create, update, and maintain consistent product information on website. Create merchandising information labels for showroom displays. Create and organize labels for the sample library (samples & sample bins). Maintain updated price books from factories and vendors. Place replenishment orders for the sample library to factories and vendors. Assist VP of Marketing with various data entry and website maintenance tasks. Work together as a team to accomplish important tasks that may arise. Compensation: $60,000/yr Starting Salary 100% Company Paid Health Insurance plus Dental & Vision 2 Weeks Paid Vacation / 8 Paid Personal & Sick Days / Paid Major Holidays 401k With Employer Matching Year-end Bonus Based on Performance Room for Growth About Our Culture: At Complete Tile, our team sells with confidence, pride, and integrity. We don't “push product”-we help our clients create tile schemes that inspire delight. Led by CEO and founder Denes Petoe, a passionate designer himself, our team is committed to elevating the client experience through beauty, knowledge, and care. This role is ideal for someone who thrives in a collaborative, detail-driven, and design-centric environment. Apply now to join the Complete Tile legacy. Sincerely, The Complete Tile Collection Team

Management company 3 Arts Entertainment has an immediate opening for a Receptionist / Administrative Floater to support the New York office. This role is central to the daily functioning of the office and includes front-desk responsibilities, oversight of office operations, general administrative support for managers and their assistants, research projects and serving as backup coverage for executive assistants when needed. Primary responsibilities include managing the reception area, handling phone calls, welcoming guests, coordinating meetings, overseeing office logistics, liaising with operations personnel and other various service providers, and assisting with administrative projects across the team. The position will also step in to provide short-term desk coverage when assistants are out of the office, helping ensure continuity and smooth operations. The ideal candidate is highly organized, detail-oriented, and comfortable juggling multiple priorities in a fast-paced environment. Strong communication skills, professionalism, and the ability to interact with a wide range of personalities, including clients and their representatives, are essential. This role offers broad exposure to the inner workings of a leading talent management company and is well-suited for someone interested in entertainment business fundamentals. Qualifications: 4-year college degree Demonstrated interest and experience in entertainment and media required Strong communication, organizational, and interpersonal skills 1+ years of administrative experience in an entertainment company, agency, or professional office environment preferred Reliable, adaptable, and comfortable serving as a go-to support resource across the office If you believe you would be a fit for this role, please attach a cover letter and resume outlining your skills, experience, and interest in the role. You may also email your materials to ************

About Us RE Brands is a fast-growing fashion company that owns and operates Real Essentials, one of the top-selling apparel brands on Amazon. We're a dynamic, innovative team redefining value-driven fashion through design, speed-to-market, and technology. With licenses like Juicy Couture Sport, Nautica, and Hunter, and a rapidly expanding retail and wholesale presence, we're scaling across e-commerce and brick-and-mortar channels. Job Description We're looking for a personable, detail-oriented Front Desk Coordinator to be the face of our NYC office. This is an entry-level position ideal for someone with strong interpersonal skills, a proactive mindset, and an interest in supporting day-to-day office operations. Responsibilities Manage and maintain front desk operations Greet all visitors with warmth and professionalism Schedule guests and vendor visits with the building Coordinate office needs such as ordering supplies, stocking the kitchen, and maintaining cleanliness Manage sample ordering, returns, and organization Liaise with building management on administrative and operational requests Assist with office-wide communication and internal team support as needed Requirements Some prior administrative, office, or customer service experience preferred Excellent communication and organizational skills Ability to multitask and stay proactive in a fast-paced environment Friendly, professional demeanor and team-first attitude

Staten Island, NY 10309 Pay: $20-22/hr. We pride ourselves on being an organization that embraces differences, encourages the sharing of ideas, and thinks being successful should be both challenging and enjoyable. Our 6 tri-state branch locations are only the start of what we're building here, and we want to invest in your future to help us achieve our vision. We are now looking for HIGH-ENERGY, ambitious, self-starters seeking a long-term career. A Successful Associate in this role… Provides our customers with the products they want and the answers they need, by providing Extreme Customer Service. Heavy phone volume. Shines as our ambassador of cheer and positivity, spreading that throughout the organization Meticulously files and organizes documents with pinpoint precision and accuracy Supports our Finance, Purchasing, and Receiving departments with timely processing and follow-up Data entry Cash handling Daily bank deposits Is the ultimate team player, willing to do anything to help all fellow co workers without hesitation We are looking for a well-rounded Administrative Assistant and customer service professional to help shape the future of our company. WHAT WE REQUIRE: Superb attitude toward Customer Service Vehicle for daily bank deposits Excellent Communication, Organization, and People skills Strong Mathematical, Grammatical & Punctuation skills Fluency in Microsoft Office Suite: Word, Excel, Outlook Follow-Up and Follow-Through Common sense! Punctuality, Responsibility, and Positive Energy This is a Full-time Position, Monday - Friday. Our benefits include Sick Days, vacation days, Medical Insurance plans, 401K retirement plan, & Company Profit Sharing program. We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities. req25-00614

We are seeking a reliable, detail-oriented, and professional Front Desk Receptionist with Data Entry responsibilities to serve as the first point of contact for visitors and callers while accurately maintaining records and administrative data. The ideal candidate will provide excellent customer service, ensure smooth front desk operations, and support office functions through timely and accurate data entry. Key Responsibilities Greet and welcome visitors in a friendly and professional manner Answer, screen, and direct incoming phone calls Perform accurate and timely data entry into company databases and systems Update, maintain, and verify records for accuracy and completeness Schedule appointments and manage calendars as needed Maintain a clean and organized front desk and reception area Handle incoming and outgoing mail, packages, and deliveries Assist visitors with general inquiries and direct them appropriately Perform general administrative tasks including filing, scanning, and document preparation Coordinate with staff and management to ensure efficient communication Maintain confidentiality of sensitive and private information Requirements & Qualifications Education & Experience High school diploma or equivalent (required) Previous experience in reception, front desk, administrative support, or data entry (preferred) Skills & Abilities Strong data entry skills with high accuracy and attention to detail Basic to intermediate computer skills (email, spreadsheets, word processing, databases) Excellent verbal and written communication skills Strong customer service and interpersonal skills Ability to multitask, prioritize, and manage time effectively Professional appearance and positive attitude Language Skills Bilingual in Ukrainian or Russian is a plus