Office assistant jobs in Fleming Island, FL

Working Title: STATE ATTORNEY'S OFFICE, 4TH CIRCUIT- CLERICAL SPECIALIST I - 21010674 Pay Plan: State Attorneys JAC 21010674 Salary: $33,136.00 Total Compensation Estimator Tool State Attorney's Office for the Fourth Judicial Circuit of Florida Our Organization and Mission: The mission of the State Attorney's Office is to pursue justice for the citizens of the Fourth Judicial Circuit of Florida and to fairly and impartially enforce the law. Position Summary: This is clerical work which requires the exercise of some independent judgment, attention to detail and accuracy. Duties require limited knowledge of office systems or procedures. Assignments may be a combination of, but not limited to the following, and/or similar clerical tasks: entering and updating information into office systems, pulling files, preparing folders, preparing or filing office correspondence and documents, extracting or copying information from one record to another, photo copying/printing documents, stamping/sorting/distributing mail, addressing envelopes, answering phones, conveying messages, serving as receptionist, performing various office delivery runs and other miscellaneous duties as required. Other duties may include maintaining detailed records, developing new clerical procedures, requisitioning/ordering/receiving/storing/issuing office supplies. CLERICAL SPECIALIST I Job Duties * Provide administrative support for Assistant State Attorneys. * Prepare legal documents including victim letters, property release notices and court calendars. * Dependable and routine in-office attendance during regularly scheduled business hours. * Review and promptly respond to all electronic messaging. * Perform quality work within deadlines. * Update case management system and notes. * Receive, scan and distribute incoming mail. * Receive and process Law Enforcement electronic media. * Assist in the processing and maintenance of all electronic media including e-filings and evidence and media. * Perform all duties as required. Requirements * A high school diploma or equivalency * Valid Driver's License Preference may be given to applicants with * 1 or more years of experience working in a law firm, courthouse, or legal department in a legal support role. * Experience in daily runs within the Office and to outside Law Enforcement Agencies. Candidate Profile (application) must be completed in its entirety. * Include supervisor names and phone numbers for all periods of employment. * Account for and explain any gaps in employment. * It is unacceptable to use the statement "See Resume" in place of entering work history. * All applicants must ensure all employment and/or detailed information about work experience is listed on the application (including military service, self-employment, job-related volunteer work, internships, etc.) and that gaps in employment are explained. * If you have problems applying online, please call the People First Service Center at **************. Benefits Offering an excellent array of benefits, including: * Health insurance (over 80% employer paid) * Basic life insurance policy (100% employer paid) * Medical, Dental, Vision and supplemental insurance options * Choice of FRS Pension Plan or FRS Investment Plan * 104 paid annual leave hours accrued each calendar year * 104 paid sick leave hours accrued each calendar year * Thirteen paid holidays per year * One personal holiday per year * Tuition waiver program within the state of Florida university and community college systems * And more! For a more complete list of benefits, visit ***************************** If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at ************** on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

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Job DescriptionDescription: Titan Chevrolet is a trusted name in automotive sales and service, known for our commitment to customer satisfaction and a welcoming dealership experience. We are currently seeking a personable and professional Full-Time Receptionist to be the first point of contact for our valued customers and guests. Key Responsibilities: Greet customers and visitors warmly as they enter the dealership Answer and direct incoming phone calls using a multi-line phone system Schedule service appointments or forward inquiries to appropriate departments Maintain a clean and organized front desk and customer lounge area Assist with light administrative tasks (filing, data entry, scanning documents) Support the sales and service teams with customer communication as needed. Additional duties as needed. Requirements: Qualifications: High school diploma or GED required Prior receptionist, customer service, or administrative experience preferred Excellent verbal communication and interpersonal skills (dealership experience a plus) Comfortable using computers, phones, and dealership software (training provided) Professional appearance and a friendly, customer-first attitude Reliable, punctual, and able to work evenings and/or weekends Why Join Titan Chevrolet? Work in a professional, team-oriented environment Employee discounts on vehicles and services Growth potential within the dealership Flexible full-time schedule EOE/DFWP

POSITION TITLE: MEDICAL OFFICE SPECIALIST Borland Groover is one of Florida's leading gastroenterology providers. Founded in 1947, our mission is to provide exceptional care and improve the lives of our patients. We value ourselves on delivering quality care (quality), doing the right thing (accountability), caring for our patients (compassion) and taking care of our employees (collaboration). If you love the vision of Borland Groover, and find your values aligning with ours, apply to join our team! The Medical Office Specialist (MOS) at Borland Groover will be the primary point of contact that a patient sees when arriving at the clinic. The MOS will be responsible for providing non-clinical administrative support to the practice, which consists of but is not limited to greeting patients, scheduling appointments, verifying insurance, reviewing patient registration, entering patient information into the practice's designated electronic health record or practice management system, and requesting and collecting copays/outstanding balances at the time of check-in/check-out. To ensure success, the MOS must provide excellent customer service, display a pleasant demeanor, be helpful and a comforting person as well as exude a willingness to prioritize patient needs within a fast-paced gastroenterology specialty practice ESSENTIAL JOB FUNCTIONS Greet patients and all other visitors to the clinic and answer any questions they may have. Perform patient intake by verifying intake completion, verifying and scanning medical insurance cards, scanning patient ID, verifying and updating primary care, referring physician, and pharmacy. Verify patient benefits in Phreesia. Answer phone calls, direct calls to appropriate party/department, return calls, and respond to electronic health record tasks. Obtain required co-pays/deductibles from patients. Schedule appointments, tests, and other procedures with any clinic provider, regardless of location. Generate and print patient plans. Refer all patients' financial requests to the financial counselor or the business office. Distribute all incoming faxes and mail. Scan PAQ documents Call patients to reschedule appointments due to provider schedule changes. Call no-show appointments to attempt to reschedule. Possible travel to other office locations for coverage needs. This job requires access to Personal Health Information (PHI), HIPAA training is required, and HIPAA compliance is expected. Must follow the organization's Code of Conduct. Must participate in the Compliance Program Initiatives and reporting and Compliance Issues. Other duties assigned ADDITIONAL RESPONSIBILITIES Supports other members of the clinical team when patient bottlenecks occur, may be asked to assist in bringing patients back to triage, and assure optimal patient flow. Ensure the waiting room and workstations are clean and orderly. Count and log petty cash. Keeps current on the clinic's various insurance plans. Ensure the message is sent to the appropriate clinical staff (EHR 4-point check) Print and copy all physician dictations. Print any pertinent information as necessary. Notify patients if their physician is expected to be late to the office or running behind in the clinic. COMPETENCIES Communication - Exhibits good listening and comprehension. Expresses ideas and thoughts in written form. Expresses ideas and thoughts verbally. Keeps others adequately informed. Selects and uses appropriate communication methods. Problem Solving - The ability to come up with an effective solution to an issue by thinking quickly and coming up with the most reasonable solution. Customer Service Oriented - Able to meet or exceed customer service needs and expectations and provide excellent service in a direct or indirect manner. Ability to effectively transmit and interpret information through appropriate communication with internal and external customers. Time-Management - The ability to plan your duties ahead of time and leveraging technology to help you do so efficiently. Collaboration- Exhibiting interpersonal skills, working with others, building trust and communication to complete goals and projects on time to achieve the organization's shared objectives. GENERAL QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Strong customer service skills with both patients and other departments within the practice. Must be able to function in a fast-paced and possibly stressful environment. Accurate Data Entry skills. Ability to operate a computer, copier, fax, and scanner. Microsoft Office, EMR, and other medical software experience preferred. Ability to work independently, in a team environment, and multi-task. Maintain a professional and upbeat attitude. Ability to accurately handle cash. Maintain Proper phone etiquette. Ability to communicate in English. EDUCATION AND EXPERIENCE High School diploma/Equivalency required. Customer service experience is required. At least one (1) year of experience in a medical office (preferred). Previous GI experience preferred. PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Physical Demands Sitting: Prolonged periods of sitting at a desk and working on a computer: essential Moderate lifting (15-20 lbs.): essential Walking: Must be able to access and navigate each department at the organization's facilities: essential Pushing/Pulling: marginal Standing: essential Repetitive motion: marginal Reaching: marginal Bending: marginal Emotional Demands Fast pace: essential Multiple Stimuli: essential Intense customer interaction: essential Frequent change: essential Mental/Sensory Demands Memory: essential Reasoning: essential Hearing: essential Reading: essential Analyzing: essential Logic: essential Verbal communication: essential Written communication: essential BENEFITS (FULL-TIME EMPLOYEES) Health Insurance Dental Insurance Vision Insurance 401K Retirement Plan Life Insurance Short- and Long-term disability Profit Sharing Supplemental Insurance Education and Tuition Reimbursement funding Initial Uniform Allowance Employee Assistance Program (EAP) Paid Time Off (PTO) Volunteer Time Off (VTO) Paid Holidays IMPORTANT NOTE The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhausted list of duties, responsibilities, and skills. Borland Groover is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We thank all applicants for their interest. However, only those selected for an interview will be contacted.

Description Advanced Medical Centers is a premier provider of comprehensive physical medicine services, neuropathy treatment options, spinal decompression and men's health and wellness. We are seeking a customer-focused dynamic individual to join our team as a Medical Front Desk Receptionist and Patient Educator. As the first point of contact for our clinic, you will play a crucial role in providing exceptional service to our patients while ensuring smooth clinic operations. Salary: $19.00 - $23.00 per hour base pay We also offer PTO after 90 day probationary period, performance based commission, and bonuses. This position involves a variety of tasks including answering phones, checking patients in and out, collecting fees for services, scheduling appointments. Responsibilities: ● Answering Phones: * Greet patients and answer incoming calls promptly and professionally. * Provide information about clinic services, appointment availability, and general inquiries. * Direct calls to appropriate staff members or departments as needed. ● Checking Patients In: * Welcome patients warmly as they arrive for their appointments. * Verify patient information and update records as necessary. * Ensure patients complete necessary paperwork and forms accurately and efficiently. ● Checking Patients Out: * Process payments for services rendered, including copays, deductibles, and other fees. * Provide receipts and documentation for patient transactions. * Schedule follow-up appointments as needed and provide appointment reminders. ● Collecting Fees for Services: * Explain billing and payment options to patients and assist with financial arrangements as needed. * Maintain accurate records of payments received and reconcile cash at the end of each day. ● Scheduling Appointments: * Manage appointment scheduling software to book and confirm patient appointments. * Coordinate scheduling adjustments and cancellations to optimize clinic efficiency. * Follow up with patients to reschedule missed appointments and fill cancellations promptly. ● Patient Education and Case Management: * Educate patients and their spouse about their chronic condition with provided tools. * Help patients choose a recommended care plan and determine payment options. * Weekly online training required and training in Tampa 2 days every 6 weeks strongly encouraged. More Requirements/Responsibilities Requirements: FOLLOW THE DIRECTIONS IN THIS POST TO BE CONSIDERED IF YOU DO NOT leave the voice message as instructed YOU WILL NOT be considered. * Well spoken and professional appearance. * Ability to handle our scheduling and patient care software systems. * Prior experience in a medical office is highly desirable. * Pre-hire assessments to be completed linked here: ************************************************************************************************ You will need to leave a voice message for the hiring manager stating why you are a great candidate for this position. ************** Some of these requirements are designed to demonstrate your ability to follow directions There are three assessments that will have to be completed prior to consideration for an interview. You may need to cut and paste the web URL into your browser. DO NOT COMPLETE THE SAME ASSESSMENT MULTIPLE TIMES There is a pre-hire assessment that will need to be filled out here: https://www.office-testing.com/candidate?TypeTest=PRESELECT&ID=1473&crc=**********3221385 There is a Recrutec assessment here: https://www.office-testing.com/candidate?TypeTest=RECRUT&ID=1473&crc=**********3221385 There is a PSS assessment here: https://www.office-testing.com/candidate?TypeTest=PSSA&ID=1473&crc=**********3221385 Do not forget to leave a VOICE message at ************** Special Instructions Please do not send any emails, resumes, or call directly to our offices. We are making it really easy to apply for this position. Simply submit a ZippyApp application package which SHOULD include a Resume, a voice message left at ************** detailing why you are a great fit for this position, and a Cover Letter. There are three assessments that will have to be completed prior to consideration for an interview. Links to all here: ************************************************************************************************ You may need to cut and paste the web URL into your browser. Do not forget to leave a VOICE message at ************** Press the Apply button to get started now. If you don't already have a ZippyApp account, follow the on-screen instructions to create one. ZippyApp is the Common Employment Application for online and mobile that allows you to apply for jobs with one click, and is being accepted at a growing number of businesses each day.

Additional Referendum Monies available. Provides administrative support work and reviews, processes, and maintains accounting and fiscal records, files and forms; receives and deposits funds; purchases school supplies and equipment; schedules appointments; composes and types correspondence; and maintains records and files. Responds to inquiries and provides assistance to school-related organizations, parents, students, vendors, school staff and faculty, and other School Board personnel. Performs general clerical functions in support of school staff as needed. Work is examined periodically by Internal Accounts Audi tors for accuracy, completeness, and con formance with applicable laws, rules, regulations and procedures. Essential Functions 1. Receives all monies for internal accounts; issues receipts; deposits and disburses monies; prepares check requests; and reconciles and verifies bank statements for school and community education, extended day, and summer camp. 2. Reconciles and balances assigned accounts, performs year-end closing functions, and responds to and makes adjustments per annual internal audit. Enters financial transactions and purchases to the District's automated financial systems. 3. Assembles, verifies, and prepares detailed financial and statistical data and reports. Completes employee accident reports, processes injury claims and maintains files. 4. Gathers time/payroll sheets and leave forms from faculty and staff; verifies accuracy of forms and required signatures; monitors daily absences; submits payroll documentation to the Payroll Department; distributes payroll checks; and answers payroll questions. 5. Types, edits, and proofreads correspondence, reports, documents, and other materials. 6. Receives and reads incoming mail, screens items for handling, and forwards to appropriate individual. 7. Coordinates meetings, appointments, conferences, and travel for supervisor and other appropriate personnel. 8. Establishes, maintains, and updates filing and tracking systems for correspondence, action documents, and work in progress. Maintains equipment and maintenance agreement records and BPI numbers, retires and transfers equipment as needed. 9. Contacts and maintains files on substitute teachers, prepares class room schedules and time sheets for substitute, and finds class coverage for adjunct teachers when absent. 10. Oversees all fundraising events and related paper work. 11. Schedules, assigns, monitors and reviews the work of others. 12. Researches and identifies temporarily idle and/or surplus funds to be transferred to savings and/or used to purchase time certificates of deposit in accordance with School Board policy. 13. Maintains long distance telephone log and post charges to appropriate accounts. 14. Performs other duties as assigned. Probation: One (1) year Qualifications Open Requirements: A two (2) year combination of education, training, and/or experience in administrative support work which includes accounting or bookkeeping experience in at least one (1) of the following areas: accounts payable (posting and/or paying on accounts), accounts receivable, payroll, bank telling/cashiering, and bank statement reconciliation/financial analysis for multiple accounts. Must be able to type accurately at a rate of 20 correct words per minute. Must be bondable. Successful completion of a high school, vocational/technical school or college-level Bookkeeping course may substitute for six (6) months of the required experience. Three (3) semester hours of successfully completed college-level accounting course work may substitute for six (6) months of required accounting or bookkeeping experience. General Accounting I & II together may substitute for Principles of Accounting I and are together equivalent of one three (3) semester hour college level accounting course Promotional Requirements: All permanent employees in the class of Bookkeeper I who meet the open requirements and are performing both the secretarial and bookkeeping functions for their school may upon recommendation of their school principal be automatically promoted to this class at their school. Licensing: NA Knowledge, Skills, and Abilities Knowledge of the techniques, methods, and procedures used in performing the more complex clerical-accounting and bookkeeping functions Knowledge of (government) accounting and bookkeeping principles, practices and procedures Knowledge of the District's internal accounts policies, rules, and procedures Knowledge of School Board policies and procedures regarding school budgets, purchasing, payroll and related issues Knowledge of employee accident reports Knowledge of Federal, State, and local laws, rules and regulations regarding public funds Knowledge of Business English Knowledge of general office practices and procedures Strong mathematical calculation skills in addition, subtraction, multiplication, and division Strong organizational skills Strong time management skills Strong oral, written, and interpersonal communication skills Strong word processing, spreadsheet, and database software skills Ability to apply accounting and bookkeeping knowledge to assigned tasks Ability to reconcile a bank statement and make bank deposits Ability to research and identify temporarily idle or surplus funds to be transferred to savings and/or used to purchase time certificates of deposit in accordance with School Board policy Ability to learn and use the District's automated Internal Accounts software Ability to perform research, compile data, and report findings Ability to establish, update and maintain filing systems Ability to read, understand and apply job-related materials, information, policies, and procedures Ability to work independently and handle confidential information with discretion Ability to establish and maintain effective working relationships

About job: Telebeez Pro is looking to hire a Front Desk Receptionist. The successful candidate should be outgoing and friendly with a gregarious personality and a natural talent for customer service. Pay range: $19.50 - $30.00 hourly Job: Full time On-site Responsibilities: Answer, screen and forward incoming phone calls Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) Receive, sort and distribute daily mail/deliveries Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) Order front office supplies and keep inventory of stock Requirements: High school diploma or relevant qualification. Good understanding of office administration and basic bookkeeping practices. Super written and verbal communication skills. Excellent organizational and multi-tasking abilities. Strong knowledge of MS Office programs. Bonus Points: Dental Insurance Disability Insurance Health Insurance Flexible Spending Account

Subpoena Clerk | Jacksonville, FL At Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), success starts with people. As the nation's largest minority & women-owned law firm, we cultivate a culture where employees feel valued, empowered, and inspired to grow. We are seeking a Full-time Subpoena Clerk to join our Jacksonville office, supporting attorneys and staff with subpoena processing and case file management. This full-time position is ideal for a detail-oriented professional with experience in law firm administration and subpoena coordination, looking to contribute to a fast-paced legal environment. Why Join Us? Flexible Work Schedule: This part-time position offers structured hours, allowing for work-life balance while contributing to a dynamic legal team. Collaborative & Inclusive Culture: Work alongside attorneys, paralegals, and legal support professionals in an environment that values teamwork and efficiency. Competitive Compensation & Growth Opportunities: We offer a competitive hourly rate and opportunities to gain legal industry experience. Your Role: Subpoena Clerk As a Subpoena Clerk, you will play a key role in handling subpoena processing, legal correspondence, and file management. Your responsibilities include: Subpoena Processing & Coordination: Receiving, inputting, and issuing subpoenas, ensuring compliance with legal procedures. Legal Correspondence & Client Interaction: Responding to subpoena-related inquiries and communicating with clients, witnesses, medical providers, and attorneys. File Management & Organization: Maintaining and tracking subpoena records, ensuring all case-related documents are properly updated and organized. Billing & Invoice Processing: Preparing time entries and invoices related to subpoena requests. Administrative Support: Assisting attorneys and staff with subpoena-related matters and other administrative duties as assigned. What You Bring To thrive in this role, you should have: Experience: 1+ years of experience in a law firm or court setting, handling subpoenas and legal administrative tasks. Knowledge of subpoena methods, court procedures, and billing processes. Technical & Organizational Skills: Proficiency in Microsoft Office Suite (Word, Outlook, Excel). Strong attention to detail, communication, and problem-solving abilities. Ability to multi-task and work efficiently in a deadline-driven legal environment. Education: High School Diploma or equivalent required. What We Offer Competitive Hourly Compensation: Based on experience and expertise. Career Development: Opportunity to gain valuable experience in legal administration and litigation support. Firm Perks & Events: Access to firm resources, networking opportunities, and mentorship from experienced legal professionals. Work Environment & Physical Demands Office-Based Role: This position is located in a professional law firm setting in Jacksonville, FL. Physical Activity: Requires sitting for extended periods, occasional standing, walking, bending, and lifting (up to 20 lbs). Why QPWB? At QPWB, we are more than just a law firm-we are a community of legal professionals dedicated to excellence, innovation, and making an impact. We celebrate diversity, nurture talent, and provide a platform for professionals to grow and thrive. #LI-AR1

As a Front Desk Associate, you'll be responsible for working independently, and without direct supervision. Possess strong communication, telephone, and customer service skills. Be detailed oriented and able to multitask. Meet and greet residents; checks guests and service providers in/out. Able to understand and react to emergency response and access control procedures; monitors and operates electronic security control systems; and accurately maintains daily logs, records and forms. Your Responsibilities: * Demonstrates excellent customer service, communication, and time management skills. * Monitors Emergency Response System. * Greets and directs Residents, guests, and invitees. * Monitors and controls Electronic Security Control Systems. * Responds to emergency situations in a timely and efficient manner. * Monitors and controls access to the building. * Maintains daily log, records, and forms. * Resolves and follows-up on all complaints/issues. * Maintains a safe and secure environment throughout the building/property(s). * May be assigned other duties by the on-site property manager. * Follows safety procedures and maintains a safe work environment. * Other duties as required. Skills & Qualifications: * High school diploma or equivalency preferred. * College level courses in business or hospitality preferred. * Two (2) to three (3) years of business experience preferred. * Computer literacy: command of information system hardware/software is preferred. * Effective written and verbal communication skills. * Multiple language fluency is desirable. * Strong customer service, communication and interpersonal skills required. Physical Requirements: * Ability to lift 30 - 50 lbs. * Work in an upright standing or sitting position for long periods of time. * Handle, finger, grasp and lift objects and packages. * Reach with hands and arms. * Communicate, receive, and exchange ideas and information by means of the spoken and written word. * Ability to quickly and easily navigate the property/building as required to meet the job functions * Complete all required forms. * Ability to work extended hours and weekends based on project requirements. * Ability to respond to emergencies in a timely manner Schedule: Tuesday through Saturday; 10:00am - 6:00pm What We Offer: As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $18.00-$20.00 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-KS1

Technica is seeking a part time General Clerk III to support the DLA Distribution at NAS Jacksonville. works 20 hours a week. * Provide administrative assistance to the Transportation Department and Site Manager as required. Primary Responsibilities * Assist in the preparation of shipping documentation for International & Domestic Shipments * Upload correspondence for all shipments into the database (Automated Export System, Commercial Invoices, Packing Slips, Equipment Shipping Reports) * Maintain departmental funding report (In MS Excel & MS Access format) * Assists management in the handling of all federal contract reporting * Communicates with Vendors to schedule task * Uses some subject-matter knowledge and judgment to complete assignments consisting of numerous steps varying in nature and sequence. * Selects from alternative methods and refers problems not solvable by adapting or interpreting substantive guides, manuals, or procedures. * Assists in a variety of administrative matters; maintaining a wide variety of financial or other records (stored both manually and electronically); verifying statistical reports for accuracy and completeness; compiling information; and handling and adjusting complaints. * Chooses among widely varying methods and procedures to process complex transactions * Selects or devise steps necessary to complete assignments. Qualifications: * High School Diploma * Extensive administrative experience * Advance Microsoft Office Skills (Access, Excel, Outlook & Word) * Proficient written and verbal skills * Ability to learn database * Assist in the receipt of merchandise and shipments when requested * Physical Demands Ability to lift 50lbs on occasion * Occasionally assist in the Shipping & Receiving departments * Office environment mostly, but will interact with staff on warehouse floor. Veterans, Military Spouses, Women, Minorities and Individuals with Disabilities are encouraged to apply. * Must be able to pass pre-employment drug screening and background checks related to the position.

At Signeekwave, we believe that architecture has the power to shape our world, ignite emotions, and inspire awe. We are an innovative and forward-thinking architecture firm committed to creating exceptional spaces that blend functionality, aesthetics, and sustainability. Job Description We are looking for a capable and friendly Office Assistant to work at our reception area. In this role, your duties will include answering incoming calls, scheduling appointments, and welcoming visitors. You may also be required to order office supplies. Job Type: Full-time Pay: $19.50 - $30.00 per hour Duties: Answering telephone calls, as well as screening and forwarding calls. Scheduling and confirming appointments, meetings, and events. Welcoming and assisting visitors in a friendly and professional manner. Handling basic inquiries and sorting mail. Copying, scanning, and filing documents. Monitoring office supplies and ordering replacements. Keeping the reception area tidy and observing professional etiquette. Qualifications High school diploma or relevant qualification. Good understanding of office administration and basic bookkeeping practices. Super written and verbal communication skills. Excellent organizational and multi-tasking abilities. Strong knowledge of MS Office programs. Additional Information Benefits: Flexible training schedules Paid time off Paid holiday and sick time Retirement planning options (401(k)) Employee discounts through client programs Schedule: 8 hour shift Monday to Friday

💼 Receptionist 🕒 Schedule: 3 Days/Week | 13-Hour Shifts ✨ About the Role As a Receptionist (Patient Experience Coordinator), you'll be the first point of contact for our patients - the person who sets the tone and makes people feel at ease. This role is perfect for someone with strong customer service skills who wants to do work that matters. No healthcare experience? No problem. If you've worked in hospitality, retail, or any fast-paced service role, you already have the foundation - we'll teach you the rest. 🧩 What You'll Do Greet every patient with warmth and professionalism Manage check-in/check-out, verify info, and assist with forms Answer phones and emails with clarity, kindness, and accuracy Schedule and confirm appointments Keep front desk area clean, calm, and welcoming Use digital tools and office systems efficiently Support teammates and adapt as needs shift 🧠 What You Bring A people-first attitude with great communication skills Ability to multitask and stay calm under pressure Comfort using email, calendars, and scheduling systems A willingness to learn healthcare protocols and privacy practices 1+ year of customer-facing experience (retail, hospitality, etc.) High School Diploma or GED 🌱 Why You'll Love Working Here Purpose-Driven Work: Help people on their mental health journey Time Off That Matters: 10 PTO days (15 after year 1) + 10 paid holidays Great Benefits: 90% covered health, dental & vision insurance Future-Focused: 401k + internal growth opportunities Referral Bonuses: Get rewarded for bringing great people into the team 🌟 About Serenity At Serenity Healthcare, we believe in redefining mental wellness. Using innovative technology and evidence-based care, we help patients who haven't found success with traditional treatments. Our mission is to help people take back their lives - and we're looking for team members who care deeply about making that happen.

Are you looking to join a dynamic team that provides its people with the tools to be successfull and opportunities to grow? Universal Logistics is a leading provider of customized transportation and logistics solutions, offering a comprehensive suite of services including transportation, value-added, intermodal, and specialized services utilized throughout entire supply chains. Universal has immediate career opportunities in your area. Apply today to become part of the Universal team! Parsec, LLC, a subsidiary of Universal Logistics Holdings, Inc., is a leading provider of contract intermodal management services throughout North America. Parsec's experienced management team, with its state-of-the art equipment provides solutions to its customers resulting in proven efficiencies and savings. We focus every day to be the most efficient leader in the transportation industry, while serving our customers and people with utmost respect and integrity. Duties: Gate Operations: - Greet and direct incoming and outgoing trucks, verifying necessary documentation and ensuring compliance with terminal rules and regulations. - Accurately record and update truck and container information in the terminal's computer system. - Issue gate passes, permits, and other required documentation to authorized personnel. - Coordinate with security personnel to ensure the safety and security of the terminal premises. Documentation and Recordkeeping: - Collect and review shipping documents, such as bills of lading, delivery orders, and customs paperwork, to ensure accuracy and completeness. - Enter data from shipping documents into the terminal's computer system accurately and efficiently. - Maintain organized and up-to-date records of truck and container movements, permits, and other relevant documentation. - Generate reports on gate activities, truck turn times, and any other requested metrics. Communication and Coordination: - Communicate effectively with truck drivers, customers, and other terminal personnel to facilitate smooth and efficient operations. - Coordinate with yard personnel to ensure the availability and proper placement of containers for loading and unloading. - Collaborate with customer service representatives to address customer inquiries, resolve issues, and provide timely updates. - Assist in coordinating with external stakeholders, including rail carriers, trucking companies, and regulatory authorities. Safety and Compliance: - Enforce safety protocols and regulations within the gate area, ensuring compliance by all personnel and visitors. - Monitor and report any security concerns, damages, or safety hazards to the appropriate personnel. - Stay updated on industry regulations and best practices related to intermodal rail terminal operations. - Assist in conducting safety and security training for terminal staff and contractors, as required. Customer Service: - Provide exceptional customer service to truck drivers, ensuring a positive experience during their interactions with the terminal. - Address and resolve customer concerns or complaints promptly and professionally. - Assist customers in locating containers and providing necessary information or assistance. Qualifications: - Valid Driver's license - Previous experience as a gate clerk or in a similar role within the intermodal rail or logistics industry is preferred. - Excellent communication and interpersonal skills. - Strong attention to detail and accuracy in data entry and recordkeeping. - Ability to multitask and prioritize tasks effectively in a fast-paced environment. - Proficiency in using computer systems and data entry software. - Basic knowledge of transportation and logistics operations. - Familiarity with relevant safety and security regulations. - Ability to work independently as well as in a team environment. Note: This job description provides a general overview of the responsibilities and qualifications typically associated with the Gate Clerk role at Parsec, Inc. Actual job duties may vary based on the specific needs of the company and terminal. Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance

Global Channel Management is a technology company that specializes in various types of recruiting and staff augmentation. Our account managers and recruiters have over a decade of experience in various verticals. GCM understands the challenges companies face when it comes to the skills and experience needed to fill the void of the day to day function. Organizations need to reduce training and labor costs but at same requiring the best "talent " for the job. Qualifications Clerical Typist needs 10 key and data entry skills Clerical Typist requires: data entry MS Office 10 key Clerical Typist duties: Ability to enter data at a reasonable speed, which is usually specified as alpha numeric and numeric keystrokes. Knowledge of software packages required for specialized position, which is project or database driven. Additional Information $17/hr 6 months

Department: Administration / Residential Programs Reports To: Director of Operations Schedule/Status: Part-Time, Non-Exempt, 20-25 hours/week, (Mon-Fri; occasional evenings/weekends for events) Compensation: $18-$22/hr Position Summary The Reception & Administrative Support Specialist serves as the first point of contact for visitors, families, volunteers, and staff at Seamark Ranch. This role supports Ranch Administration through strong front-desk coverage, calendar and scheduling coordination, file management, and day-to-day administrative support to Ranch leadership. This position requires integrity and discretion when handling confidential information. Key Responsibilities Front Desk & Office Support Welcome and assist guests and volunteers; manage sign-in/out procedures and visitor badges Answer and route incoming calls; support daily office communication, mail, and deliveries Keep reception, lobby, and meeting areas clean, organized, and guest-ready; assist with basic hospitality for meetings and trainings Provide brief campus tours as requested in coordination with leadership Administrative Support & Coordination Maintain the company-wide Outlook calendar and assist with scheduling meetings, trainings, volunteer activities, and campus events Support Residential leadership with relief and date-night scheduling and communication with relief volunteers (confirmations, instructions, changes) Provide administrative support to Ranch leadership, including data entry, preparing packets/materials, scanning, copying, and document organization Scan and archive inactive files using Adobe Acrobat and office equipment in alignment with retention practices Provide added administrative support during audit season (pulling/scanning documentation and supporting special projects) Assist Ranch Administration with additional administrative projects and other duties as assigned In-Kind Donations Support Receive and document in-kind donations as needed; ensure forms are complete and routed appropriately Assist with wish list updates and seasonal drives as assigned Qualifications Commitment to Seamark Ranch's Christian mission and comfort working in a faith-based environment High school diploma required (some college/training preferred) 1-2 years of reception/administrative experience preferred Strong organization, follow-through, and attention to detail Excellent communication skills and a professional, friendly demeanor Warm and dependable with a servant's heart; able to juggle multiple tasks, walk-ins, and phone calls while maintaining a welcoming presence Comfortable with Excel (basic tracking), Outlook (email/shared calendars), and Adobe Acrobat (PDFs/forms) High integrity and discretion with confidential information Valid driver's license; ability to lift 20-25 lbs occasionally Must successfully complete a Level 2 background screening (FDLE/FBI) as a condition of employment Work Environment On-site, office-based role with frequent interaction with staff, volunteers, and visitors; occasional interaction with resident children/families. Occasional evening/weekend hours may be needed for events.

The Administrative Specialist II will report directly to the Director of the Center for Advancing Faculty Excellence (CAFE), and also supports the Assistant Director of Faculty Engagement. The position provides comprehensive clerical and administrative support to CAFÉ, especially as this division is being built from the ground up. This position will be the only administrative support to coordinate the scheduling and maintaining of calendars, coordinating meeting logistics, and assisting with day-to-day operational needs. In addition, this role serves as the first point of contact for the CAFE Office; greeting and assisting visitors, faculty, staff and students. About This Role: Executive and Calendar Support Provide high-level administrative support to the Director and Assistant Director within CAFE, ensuring the efficient management of their calendars and daily operations. Coordinate and schedule complex meetings, recurring engagements, and special events, often involving multiple stakeholders. Proactively manage competing priorities, anticipates scheduling needs, and communicates changes promptly to all participants. Prepare and distribute supporting materials in advance of meetings. Maintain confidentiality, exercises sound judgment, and ensures that all interactions and scheduling align with College of Medicine and CAFE priorities Administrative Management Provides comprehensive clerical and operational support for CAFÉ activities and initiatives; as requested by the Director and Assistant Director. Manage the coordination of logistics for meetings, events and faculty searches, ensuring all details are executed professionally and efficiently. Coordinating logistics and operational support for meetings, events, and activities. Managing hospitality arrangements to ensure a positive and seamless experience for participants. Preparing, reviewing, and distributing communications and related materials as needed. Overseeing general administrative operations, including supplies, deliveries, and other support functions for CAFÉ. Assisting with visitor engagement, onboarding support, and the implementation of CAFÉ-led programs and initiatives. Manages the flow of incoming and outgoing mail and materials to ensure timely and organized distribution. Office Development Administration Supports the build-out of new CAFÉ processes and administrative workflows by organizing materials, tracking details, and helping ensure components come together smoothly. Assists with assembling and coordinating the foundational elements of the initiative, including preparing documents, gathering information, and facilitating communication as needed. Helps organize and maintain the administrative pieces required for the build of CAFÉ and its development, ensuring tasks and materials are completed and aligned as the progress happening. Front Office and Visitor Support Serves as the first point of contact for the CAFE Office, greeting visitors in a courteous and professional manner. Provides information, directs guests to appropriate personnel or locations, and ensures a welcoming office environment. Ensure all materials are routed appropriately and that office records are maintained with accuracy and confidentiality. Demonstrate strong communication and customer service skills in all interactions with faculty, staff, students, and external partners. About the College of Medicine: The University of Florida's College of Medicine is committed to advancing health through education, research, and patient care. With a focus on innovation and excellence, the college prepares future healthcare leaders through a rigorous curriculum that combines basic sciences with hands-on clinical experience. The College of Medicine emphasizes interdisciplinary collaboration and community engagement, fostering and environment where students, faculty, and staff work together to improve healthcare outcomes. The College is home to cutting-edge research initiatives and state-of-the-art facilities, providing an exceptional training ground for aspiring medical professionals. Dedicated to enhancing the health of community, the College of Medicine plays a pivotal role in shaping the future of medicine. For more information about the College of Medicine and its programs, visit College of Medicine. We Offer Exceptional Benefits: Low-cost State Health Plans: Medical, Dental, and Vision Insurance Life and Disability Insurance Generous Retirement Options to secure your future Comprehensive Paid Time Off Packages: (includes over 10 paid holidays, as well as paid family, sick and vacation leave) Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more Tuition Assistance through the UF Employee Education Program Public Service Loan Forgiveness (PSLF) Eligible Employer Expected Salary: $55,000 - 60,500 annually; commensurate with education and experience. Required Qualifications: Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience. Preferred: The ideal candidate will possess: Strong verbal and written communication skills, with the ability to interact professionally with a variety of stakeholders. Demonstrated proficiency with standard office technologies, including Microsoft Office Suite (Word, Excel, Outlook), email, and web-based applications. Solid understanding of office operations and administrative best practices, including organization, scheduling and document management. Proven ability to plan, prioritize, and manage multiple tasks in a fast-paced environment while maintaining strong attention to detail. Demonstrated ability to build and maintain positive working relationships with colleagues, leadership, and external partners. Must be self-motivated and comfortable working independently as a team member. Ability to manage and maintain confidential or sensitive information. Special Instructions to Applicants: In order to be considered, you must upload your cover letter, resume, and a list of three references. Application must be submitted by 11:55 p.m. (ET) of the posting end date. Health Assessment Required: No

Primary Purpose: This position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner. Principal Responsibilities: The successful candidate's responsibilities will include, but not be limited to: Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in Workday MINIMUM QUALIFICATIONS: High school diploma or equivalent. Some college or professional school preferred 3-5 years of administrative office experience (office management preferred) in a fast-paced environment Supervisory and coaching skills with the ability to delegate tasks Knowledge of administrative procedures, customer service principles and practices Aptitude for understanding financial reports and extracting information Accounts Payable and Receivable background using systems such as Yardi Strong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers Effective verbal and written communication Strong organizational and interpersonal skills with attention to detail Ability to prioritize, coordinate, multi-task and demonstrative initiative

Are you looking for a company you can grow your career with and advance in? Are you goal oriented, self-motivated & proactive by nature? Do you have a passion for health and wellness and love sales? If you have the drive, desire, and initiative to work with a world-class organization, we want to talk to you. At The Joint Chiropractic we provide world class service to every one of our patients, and we would like for you to join our caring team. Let us turn that passion for health and wellness and love of helping people, into a rewarding career. We have continued to advance the quality and availability of Chiropractic care in the Wellness industry. What we are looking for in YOU and YOUR skillset: * Driven to climb the company ladder! * Possess a winning attitude! * Have a high school diploma or equivalent (GED). * Complete transactions using point of sale software and ensure all patient accounts are current and accurate * Have strong phone and computer skills. * Have at least one year of previous Sales Experience. * Participate in marketing/sales opportunities to help attract new patients into our clinics * Be able to prioritize and perform multiple tasks. * Educate Patients on wellness offerings and services * Share personal Chiropractic experience and stories * Work cohesively with others in a fun and fast-paced environment. * Have a strong customer service orientation and be able to communicate effectively with members and patients. * Manage the flow of patients through the clinic in an organized manner * This is not an entry level position and marketing experience is preferred * Essential Responsibilities: * Providing excellent services to members and patients. * The Wellness Coordinators primary responsibility is to gain memberships in order to meet sales goals. * Greeting members and patients upon arrival. Checking members and patients in to see the Chiropractor. * Answering phone calls. * Re-engaging inactive members. * Staying updated on membership options, packages and promotions. * Recognizing and supporting team goals and creating and maintaining positive relationships with team members. * Maintain the cleanliness of the clinic and organization of workspace * Confident in presenting and selling memberships and visit packages * Keeping management apprised of member concerns and following manager's policies, procedures, and direction. Business Structure The Joint Corp. is a franchisor of clinics and an operator of clinics in certain states. In Arkansas, California, Colorado, District of Columbia, Florida, Illinois, Kansas, Kentucky, Maryland, Michigan, Minnesota, New Jersey, New York, North Carolina, Oregon, Pennsylvania, Rhode Island, South Dakota, Tennessee, Washington, West Virginia and Wyoming, The Joint Corp. and its franchisees provide management services to affiliated professional chiropractic practices. You are applying to work with a franchisee of The Joint Corp. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set own terms of employment, including wage and benefit programs, which can vary between fran

Big Blue Marble Academy is searching for a compassionate, self-motivated, detail-oriented candidate for our Office Manager position. Our ideal candidate must have strong oral and written communication skills, be a team player and dedicated to supporting our mission and branding of providing a global education for children of all ages. This candidate will be experienced in running a successful center. Why you will enjoy working here: Competitive wages Flexible Scheduling Discounted childcare (toddlers and up) Paid parental leave Medical, dental and vision insurance Company paid life insurance 401K Access your wages in real time Voluntary life and disability insurance Health savings account Industry leading paid time off Generous referral bonus program CDA Scholarship Career advancement opportunities Family feel environment As an Early Childhood Office Administrator, you will: Ensure accurate information is entered into the center's client management and billing system Process enrollment paperwork and help to maintain accurate and organized student records. Answer center phones, schedule school tours, and answer routine questions from current and prospective families. As needed, welcome students and parents as they enter the facility. Conduct facility tours with prospective families Provide support in the classroom as needed to maintain ratios according to state licensing standards Fulfill general office duties as assigned by the director, including but not limited to stocking and organizing supplies, communicating with staff, printing or making copies, etc. Help to ensure that child and staff files are well organized and compliant with all licensing requirements. Requirements: 1-3 years clerical experience; childcare facility experience preferred. High school diploma/GED Must be able to support in the classroom as needed CDA/TCC, or Associate's Degree in ECE preferred Join a team that takes pride in teamwork, giving back and welcoming an inclusive environment. A career with Big Blue Marble Academy will empower you to reach your career goals while making a difference in the lives of the children we serve. Employment is contingent upon successful completion of our background check, pre-hire screenings, and onboarding processes. All employment is at-will and may be terminated at any time, with or without cause. BBMA is an equal opportunity employer and supports a diverse workforce. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. HAVING TECHNICAL ISSUES WITH YOUR APPLICATION? Contact us at ************************* Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact BBMA recruitment at *************************.