Office assistant jobs in Holyoke, MA

Monday- Friday Schedule - No Weekends! Medical Assistants support providers in ECMPF medical office settings. They are multi-skilled, assume a wide range of roles and are viewed as vital partners in providing quality patient care and increasing medical office productivity.

Hourly Rate: $19.46 If making a positive impact in the lives of others is always on your to-do list - you'll LOVE working with a team that puts people first. We're looking for an Associate Direct Support Manager to join our team! The Associate Direct Support Manager plays a key role in managing the operations of the Residential and Day Services Programs. Responsibilities include coordinating activities, documenting the progress of the people we serve, maintaining the facility, and preparing meals. Who will love this job: An advocate - you will stop at nothing to make sure people have the tools necessary for success and are passionate about working as an individual contributor on a team that's driving towards a common goal A collaborator - you naturally draw people together while remaining calm and focused, even in emotionally charged situations. A motivator - you get teams and partners excited about key initiatives A teacher - you have a knack for explaining processes and work well with a variety of internal teams What YOU'LL Do: Monitor the health and safety of all the individuals served while ensuring that the living environments and program activities are in compliance with regulatory requirements. Assist with managing the operations of residential or day Services programs, including coordinating activities, supporting individuals with all activities of daily living and scheduling staff. Perform miscellaneous duties such as covering staff shortages, administering medications, participating in individual program planning teams. Assist in planning and preparation of meals and snacks ensuring diet orders and kitchen sanitation procedures are followed. Support the people served to identify and achieve the personal outcomes important to them. Maintain detailed documentation of activities and developmental progress. Intervene when aggressive and/or inappropriate behavior occurs, implementing behavior programs and strategies where appropriate Maintain accurate electronic documentation, including activity records and developmental progress of people served. Handle house petty cash and individual finances, including purchasing groceries or supplies as needed. Oversee the maintenance of the residential facilities and transportation vehicles. Schedule: Schedule: Sunday 10a-10p, Wednesday 8a-8p, Thursday 8a-4p, Friday 12p-8p Commitment to Mosaic Values: At Mosaic, we believe in creating a workplace where everyone has the chance to contribute and succeed. This commitment is not just a policy, it's the way we work. It's good for the workforce, it's good for Mosaic, and it's the right thing to do. What YOU'LL Need: High school diploma or equivalent. Position requires certification in medication administration, CPR and first aid - can obtain after hire Minimum of one year experience working in related field What YOU'LL Get: Daily Pay-NEW-manage finances with a convenient way to get paid for your work every day, financial flexibility and peace of mind. Education Assistance to further your education or develop your career Health, Dental, Vision, Prescription options available Professional & Personal Development Opportunities 403b Retirement Plan

Starting Rate: $19.00/hour The Administrative Receptionist creates a welcoming environment in which visitors are greeted and requests are managed. This position is responsible for efficient and accurate office procedures; inventory, requisition and distribution of program and office supplies; providing administrative support to the program managerial staff and assisting with projects. Are you ready to make a difference? Minimum Education Required High School Diploma/GED Additional Shift Details Monday-Friday 8am-4pm Responsibilities Provide administrative support to the management and leadership of Day & Employment Services, as directed. Answer all incoming telephone calls and direct the caller to the appropriate individual. Provide callers with information and review all voicemail for senior leadership. Welcome and direct all visitors to the program. Connect visitors to the appropriate staff. Responsible for the daily opening and closing of the program's reception and main entrance areas. Ensure the reception area is kept neat and clean Work in partnership with leaders to plan and coordinate events including managing logistics. Coordinate appointments and staff meetings, serve as the point of contact for meeting communications and for confirming participation. Maintains a visual schedule at reception area. Attend various meetings & take meeting minutes, as requested. Handle all follow up to meetings including typing and distributing meeting minutes. Develops and maintains accurate and complete data collection and ongoing required documentation for day services program projects. Continues to monitor for accuracy, completeness, and integrity. Input all program attendance sheet data for individuals and interface with the financial department on billing issues, as directed. Mail and track participants required paperwork for admittance and ongoing support. · Oversight of receipts and tracking for leadership billing statements and petty cash, as directed. Maintain ordering of necessary supplies for all cost centers. Supervise the maintenance of all office equipment, including copiers, and mail machine. Ensure supplies are in stock. Follow procedures for systematic retention, protection, retrieval, transfer, and disposal of records. Ensure that all cleaning and kitchen supplies are stocked appropriately. Maintain and replenish routine job development supplies including staff business cards and program brochures with guidance from the VP of Day & VP of Employment Services. Assist with facility and vehicle scheduling/maintenance. Coordinate all maintenance orders with the Facilities Department and Senior Director of Operations. Coordinate cleaning tasks with custodian or nightly cleaning crews. Responsible for reception area coverage, maintaining schedule and training of back-up assistance. Attend and actively participate in training, as assigned. Maintain necessary certifications (CPR, First Aid, Safety Care). Ensure that individuals we support are treated with dignity and respect in accordance with Advocates Human Rights Policy. Qualifications High School Diploma or GED and 1 year administrative or receptionist experience. Demonstrated understanding of and competence in serving culturally diverse populations. High energy level, superior interpersonal skills and ability to work both independently and in a team atmosphere. Ability to interact and communicate effectively both verbally and in writing with all levels of organization, staff and outside vendors Ability to manage projects from concept to completion. Experience with office procedures and equipment with a strong working knowledge of Microsoft Office Suite. Excellent organizational skills and the ability to multitask. Must possess the ability to read and speak English. Advocates is committed to cultivating a diverse and welcoming community where everyone feels respected and valued. Advocates fosters a culture of inclusion that celebrates and promotes diversity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, partnered status, age, national origin, socioeconomic status, religion, ability, culture, and experience.

Operates telephone communications system and monitors various alarm and security systems, notifying appropriate parties when a problem arises; operates the paging, codes, and beeper systems; responds to emergency calls following established protocols; maintains current bed availability, coordinates bed utilization/assignment, transfers, and discharges with the Nursing units, physicians, and appropriate ancillary departments of the Medical Center. REQUIREMENTS: High School Graduate; must be able to read, write, and speak English; Six months experience working with a multi-line phone system; must possess clerical skills (typing and computer)

Are you organized, dependable, and thrive in a fast-paced environment? Join our growing team and become an essential part of our mission to provide safe, reliable non-emergency medical transportation services for our community. As a Dispatcher in our Cabulance Division, you'll be at the heart of daily operations-answering multi-line phones, coordinating rides, and supporting drivers in the field. Your ability to stay calm under pressure and juggle multiple tasks will be key to your success. Key Responsibilities: Answer and manage high volumes of incoming calls in a busy office setting Dispatch and assign calls to drivers via phone or two-way radio Provide real-time directions and support to drivers Schedule transportation bookings and manage updates Perform data entry, filing, and other general clerical duties Assist with monitoring and occasional driving tasks as needed What We're Looking For: Strong communicator with excellent customer service skills Highly organized and able to prioritize in a busy environment Computer literate , comfortable with office and billing software Dependable , with a professional and positive attitude Able to multi-task and follow direction with attention to detail Knowledge of Berkshire County and local geography is a plus Willingness to learn and take on other tasks as needed Requirements: Must pass drug screening, RMV, CORI, & SORI checks, and background check Ability to sit and work on a computer for extended periods Neat, self-motivated, and organized

Are you organized, dependable, and thrive in a fast-paced environment? Join our growing team and become an essential part of our mission to provide safe, reliable non-emergency medical transportation services for our community. As a Dispatcher in our Cabulance Division, you'll be at the heart of daily operations-answering multi-line phones, coordinating rides, and supporting drivers in the field. Your ability to stay calm under pressure and juggle multiple tasks will be key to your success. Key Responsibilities: Answer and manage high volumes of incoming calls in a busy office setting Dispatch and assign calls to drivers via phone or two-way radio Provide real-time directions and support to drivers Schedule transportation bookings and manage updates Perform data entry, filing, and other general clerical duties Assist with monitoring and occasional driving tasks as needed What We're Looking For: Strong communicator with excellent customer service skills Highly organized and able to prioritize in a busy environment Computer literate , comfortable with office and billing software Dependable , with a professional and positive attitude Able to multi-task and follow direction with attention to detail Knowledge of Berkshire County and local geography is a plus Willingness to learn and take on other tasks as needed Requirements: Must pass drug screening, RMV, CORI, & SORI checks, and background check Ability to sit and work on a computer for extended periods Neat, self-motivated, and organized

Are you organized, dependable, and thrive in a fast-paced environment? Join our growing team and become an essential part of our mission to provide safe, reliable non-emergency medical transportation services for our community. Position Summary: As a Dispatcher in our Cabulance Division, you'll be at the heart of daily operations-answering multi-line phones, coordinating rides, and supporting drivers in the field. Your ability to stay calm under pressure and juggle multiple tasks will be key to your success. Key Responsibilities: Answer and manage high volumes of incoming calls in a busy office setting Dispatch and assign calls to drivers via phone or two-way radio Provide real-time directions and support to drivers Schedule transportation bookings and manage updates Perform data entry, filing, and other general clerical duties Assist with monitoring and occasional driving tasks as needed What We're Looking For: Strong communicator with excellent customer service skills Highly organized and able to prioritize in a busy environment Computer literate, comfortable with office and billing software Dependable, with a professional and positive attitude Able to multi-task and follow direction with attention to detail Knowledge of Berkshire County and local geography is a plus Willingness to learn and take on other tasks as needed Requirements: Must pass drug screening, RMV, CORI, & SORI checks, and background check Ability to sit and work on a computer for extended periods Neat, self-motivated, and organized

Pulaski Middle School has an opening for a School Secretary I. Please note: $56,355.00/yr to $61,757.00/yr. To be considered for job openings, interested candidates are invited to visit our district website at ******************* to learn more about this opportunity and view the full job description. About the Consolidated School District of New Britain: The Consolidated School District of New Britain (CSDNB) is a diverse learning community that serves 10,000 students attending 19 schools. We are invested in constantly improving the quality of education for all of our students, aiming to provide them with the tools and resources they need to succeed in the future. We are actively looking for ways to engage our students in becoming dynamic members of the community, both in and outside of the classroom. New Britain offers teachers the opportunity to become part of creating the best-personalized learning and comprehensive whole-child education at every level so students will be prepared for, and positively contribute to a profoundly different future. The vision of the Consolidated School District of New Britain is to continuously pursue excellence in students at a time while promoting and sustaining a safe and secure learning environment. Mission and Vision: In partnership with family and community, the Consolidated School District of New Britain works to provide the best personalized and comprehensive whole-child education at every level so students will be prepared for and positively contribute to a profoundly different future. The Consolidated School District of New Britain strives to pursue excellence one student at a time. For more information, visit the CSDNB website at *************

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Overview The Box Office Coordinator assists the Box Office Manager with day-to-day operations at the box offices at the PeoplesBank Arena in Hartford, CT and the Pratt & Whitney Stadium at Rentschler Field in East Hartford, CT. Assists with ticket operations, utilizes software for all event creations and financial reports, and maintains all relevant policies and procedures. This role pays an hourly rate of $20.00-$22.00 Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until December 26, 2025. Responsibilities Process financial reconciliations such as daily reports, event statements and monthly reports Assist Box Office Management with supervision of Box Office staff, including hiring, and training Responsible for system upgrades, occasional testing of new software and routine maintenance and troubleshooting Oversee the maintenance and reporting of ticket scanners Responsible for cash handling and box office controls Supervise and oversee all financial settlements regarding sellers and seller recaps Provide professional customer service to patrons and clients Assist in the maintenance of ticket operations, customer relations, and event day management for all ticketed events Assist in the maintenance of marketing/trade/comp policies for all events Assist with reporting needs, processing, etc. and ensure the proper use of the ticketing system Perform daily vault audits Track and manage daily, weekly, monthly sales reports Analyze challenges, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of organizational objectives Perform all duties of the Box Office Managers in their absence Other duties and responsibilities as assigned Qualifications Bachelor's Degree from an accredited college or university 1-2 years of experience in a Customer Service environment 1-2 years of increasing responsibility in Ticket Operations, preferably utilizing Ticketmaster and/or Paciolan ticketing systems Strong oral and written communication skills required Capable of working a flexible schedule including days, evenings, weekends, holidays, extended work days and extended numbers of days Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

BGH Dental proudly champions a patient-centric approach, fostering exceptional patient experiences, top-notch employee and dentist retention, and remarkable practice growth. You will thrive in an efficient office environment alongside an exceptional, well-trained, highly motivated dental team where you can expand your knowledge and career. We welcome you to join us if you are drawn to working in a clinically- focused, patient-centric, fully digital dental office. Apply today and be part of our exciting journey! Overview We are looking for a motivated, resourceful, customer-driven individual to join our team as a Front Office Coordinator. This position serves as a welcoming presence to all patients, vendors, and guests while offering day-to-day expertise in practice-level functions. This role is provided direction and responsibility for various administrative and clinical tasks daily and is assigned those responsibilities by the Practice Leader. Schedule: Monday - Friday 7:45am - 5:15 pm Duties/Responsibilities Maintain meticulous records to ensure all provider, insurance, and patient accounts are recorded and posted correctly. Schedule and confirm patient appointments to maximize the provider schedules. Present treatment plans and financial responsibilities effectively to patients. Address patient concerns while remaining calm, effective, and even-tempered in high-pressure circumstances. Maintain a positive and professional image, both individually and within the workspace. Consistently meet the expectations and responsibilities of the Practice Leader and practice needs. Assist and support clinical team as needed in areas such as set up/break down of dental operatory and instrument sterilization. Other assigned duties and responsibilities per management. Required Skills/Abilities Dental office experience preferred. Dentrix experience strongly preferred. Excellent oral and written communication skills. Adhere to OSHA guidelines, HIPAA Privacy Policy, and operating procedures. Facility with Microsoft Office and dental practice management software. Positively contribute to a respectful and collaborative working environment with coworkers. Facilitate patient comfort, care, and satisfaction consistently. Willingness to advance skills through continuing education opportunities. Present to work during scheduled shifts. Education and Experience High School Degree. Prior front desk experience in a medical or dental office. People management or staff/ project coordination experience. Physical Requirements Prolonged periods sitting at a desk and working on a computer. Prolonged periods of periods of standing and bending. Must be able to lift Benefits for Full-Time Employees* PTO, paid holidays, office closure days Medical Vision Dental allowance 401(k) Eligibility And many more! Our Mission & Values: Drive All Decisions and Actions “To Make Our Teams, Patients, and Practices Happier and Healthier!” Positive Energy - We are enthusiastic, empathetic, compassionate, optimistic, generous, kind, and passionate. Partnership - Work collaboratively together to achieve shared goals. We accomplish more together than as individuals. We are better together. Communication - Set clear expectations and feedback to our patients and team members. Growth - We strive to continuously improve and are goal-oriented. We grow always in all ways.

****Travel between our Meriden/Bloomfield office is required We are an established multi-specialty Ophthalmology group looking for an experienced ophthalmic technician. Technicians must be compassionate, detail-oriented team players with great people skills and a desire to grow in a friendly practice. As the Ophthalmic Technician your primary job function is to work with the ophthalmologist to provide exceptional patient care by gathering all patient information necessary to complete a proper diagnosis. You will perform the initial patient examinations, ophthalmic testing procedures as well as assist the physician as directed. Your top priority will be to ensure the patient receives the highest level of care as our main goal is to make the patient experience as exemplary as possible. Job Responsibilities: · Interview patients and document ocular and medical histories · Perform preliminary testing ie: visual acuity, pupillary responses, confrontation visual fields, motility, stereopsis, color vision, angle assessment, refractometry and applanation tonometry, automated keratometry and lensometry. · Perform diagnostic testing including automated perimetry, OCT, IOL Master, A-scan and ophthalmic photography, corneal topography, Pentacam. · Assist in minor surgery procedures, laser surgery and crosslinking. · Monitor and facilitate patient flow in the clinic and in the imaging rooms, working collaboratively with other clinical staff. · Administer eye drops as required by the physician. (Certification Required) · EMR scribing and electronic medication refills. · Perform clinical and administrative duties as directed · Provide support to triage department as needed. · Provide support to surgical coordination department as needed. Schedule: M-F 8:30am 5:00pm (sometimes later depending on when the last patient leaves, candidate must be flexible.) Minimum Qualifications: High School Diploma or equivalent required. Preferred Qualifications: Certified Ophthalmic Assistant/Technician/Scribe Certification Special Skills: Ability to work well with others Reliable, punctual and dependable. Excellent communication skills Data entry and typing skills Ability to work in a fast paced environment Exceptional customer service skills Proven experience as an Ophthalmic Technician Knowledge of medical office procedures. We offer an excellent benefit package including a generous PTO program, 401k with a 4% company match, Medical, Dental and Vision insurance, Company paid STD, LTD and Life insurance.

Legal Office Assistant (Preferred Notary Public) Job Type: Full-Time or Part-Time About Us: Stillman Law Office is a multi-state law firm focused on collections and legal support services. We are seeking a reliable and detail-oriented Legal Office Assistant to join our Connecticut team. If you're organized, professional, and have an interest in the legal field, we encourage you to apply. What You'll Do: Provide administrative support to attorneys and legal professionals Draft, proofread, and format legal documents and correspondence File and organize case files, court documents, and confidential records Answer incoming calls, schedule appointments, and manage calendars Communicate professionally with courts, clients, and third-party vendors Coordinate courier services and maintain office supplies Notarize documents as needed (if certified) Who You Are: Dependable and proactive with a strong sense of confidentiality Detail-oriented with excellent organizational and time management skills Able to handle multiple priorities in a fast-paced legal environment Key Qualifications: High school diploma or equivalent required; associate degree or paralegal certificate is a plus 1-2 years of experience in a legal or professional office setting preferred Familiarity with legal terminology and document formats is a plus Proficient in Microsoft Office and/or legal case management software Notary Public commission in Connecticut strongly preferred What We Offer: Health and dental insurance (for eligible employees) Paid time off and holidays

Job DescriptionWe are an Optometry practice in Worcester and Spencer. We are looking for a hard-working, dedicated candidate to join our energetic team. Experience is preferred but not necessary. We will train the right person. Must be able to multi-task in fast paced environment. Team player a must with a pleasant, warm personality. Office hours are scheduled predominantly in Worcester and occasionally in Spencer as needed. Benefits: 401(k) Disability insurance Employee discount Health insurance Paid time off Sick Time Holidays 8 hour shift Monday- Saturday availability 40 hour work week Responsibilities Welcome and greet patients with a warm and inviting demeanor. Have strong organizational skills with great attention to detail Register patients in EMR system Monitor multiple on-line systems for patient check in/emails/texts Check both medical and optical insurance eligibility Prepare patient forms and fee slips for each patient with careful detail and accuracy Check-in and Check-out patients, collecting payments and scheduling appointments Work as an integral member of the team, communicating pertinent information to back office, manager and physicians Potential to cross train as an Optometric Technician Required Skills Front Desk Receptionist required skills & qualifications include: Must be able to maintain a professional attitude Skilled communicator - written and verbal Able to multitask, manage time wisely; detail-oriented Team-player with a positive attitude Optical experience preferred but not required; will train someone with professional experience Dependable, reliable and punctual

We are an Optometry practice in Worcester and Spencer. We are looking for a hard-working, dedicated candidate to join our energetic team. Experience is preferred but not necessary. We will train the right person. Must be able to multi-task in fast paced environment. Team player a must with a pleasant, warm personality. Office hours are scheduled predominantly in Worcester and occasionally in Spencer as needed. Benefits: 401(k) Disability insurance Employee discount Health insurance Paid time off Sick Time Holidays 8 hour shift Monday- Saturday availability 40 hour work week

Medical Front Office Coordinator - FreedomDoc Health (Zionsville, IN) Hospitality meets healthcare. Welcome patients the FreedomDoc way. Are you passionate about helping people feel seen, heard, and cared for? Do you thrive in fast-paced, high-trust environments where every detail matters? FreedomDoc Health is seeking a warm, organized, and service-minded Medical Front Office Coordinator to be the heartbeat of our front desk and a key player in delivering concierge-style care to our members. This is a unique opportunity to join a modern, membership-based clinic where patients are known by name-not by billing codes-and your hospitality mindset plays a vital role in building lifelong patient relationships. About FreedomDoc FreedomDoc Health is transforming primary care by removing insurance middlemen and replacing rushed visits with meaningful, personalized care. Our clinics operate on a Direct Primary Care (DPC) model, allowing us to deliver fast access, transparent pricing, and high-quality outcomes. What You'll Do Be the first impression - Greet members and visitors with warmth and professionalism in person and on the phone. Coordinate scheduling - Book appointments, manage calendars, and support follow-up workflows across multiple digital platforms. Support membership - Help patients enroll, update payment methods, and understand the value of their FreedomDoc membership. Handle daily operations - Manage front-desk duties, maintain patient charts, and ensure accuracy in our EMR systems. Assist clinically - With training, support light clinical work such as taking vitals, drawing blood, ordering medications, and supporting procedures. Maintain a clean, welcoming clinic - Ensure exam rooms and patient areas are sanitized, organized, and stocked. Serve with purpose - Represent the FreedomDoc brand with genuine hospitality and a proactive attitude toward solving problems and serving patients. What We're Looking For Warm, people-first attitude and professional communication skills Strong multitasking abilities and attention to detail Tech comfort: EMRs, email, scheduling systems, etc. Willingness to train on basic medical procedures (vitals, phlebotomy, vaccines) Proven ability to stay calm under pressure and solve problems proactively Team-first mindset with a desire to contribute to a mission-driven clinic Preferred Experience Background in hospitality, medical front desk, or concierge customer service Knowledge of medical terminology or previous clinical exposure Experience with electronic health records (EHR/EMR) or scheduling systems What You'll Love Slower pace, longer visits, stronger patient relationships Paid time off and professional development support A clinic environment that feels more like a boutique than a bureaucracy A leadership team that values your growth, ideas, and wellbeing This isn't just front desk-it's the front line of patient transformation. If you're ready to be part of something different in healthcare, we'd love to meet you. Apply now to join the FreedomDoc team.

Job DescriptionThe Role: Dental Dreams LLC in Leominster, MA, is now hiring Receptionists to join our talented and dedicated team. This position will be focused on scheduling appointments, assisting with operational goals, and providing excellent customer service. We are also interested in training those seeking to become Dental Assistants in our On-The-Job Trained (OJT) Program! Who Are We: KOS Services Inc. / Dental Dreams LLC is a dynamic, growing company with offices in Illinois, Texas, Massachusetts, Pennsylvania, Maryland, Virginia, New Mexico, South Carolina, Louisiana, California, Michigan, and Washington, DC. Its mission is to provide high-quality dental services in first-class facilities to people in underserved communities. Our offices offer an invaluable service by delivering the highest patient satisfaction in modern first-class facilities. The cornerstone of our success is a talented and dedicated staff. Benefits: Competitive compensation Benefits package includes: Medical & Vision Insurance Free dental treatment at our locations PTO 401K On-The-Job Training (OJT) Responsibilities: Maintain a high level of customer service at all times Work as part of a team with emphasis on communication Schedule patient appointments per month and daily patient goals Answer phones and confirm appointments Greet and check-in patients Accurately verify dental benefits Maintain detailed patient records in a fast-paced environment Collect payments, co-payments, and deductibles Create insurance claims and submit pre-authorizations to insurance companies on a timely basis Pull patient charts for future appointments when necessary Maintain a clean and professional office environment Assist with presenting and/or explaining treatment plans Qualifications: Customer Service experience Dentrix and/or Eaglesoft (preferred) We are also interested in training those seeking to become Dental Assistants and/or Office Managers. We offer competitive pay, benefits, vacation time, and much more! KOS Services Inc. / Dental Dreams LLC is proud to be an Equal Employment Opportunity employer committed to an inclusive and diverse workplace. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, creed, marital status or any other consideration prohibited by law or by contract.

Clerical Aide - Library Media Aide Windsor Locks High School January 2026 Under the general supervision of the media specialist, the library media aide performs a variety of tasks connected with a school media center, executes complex and responsible clerical work of more than average difficulty in a media center and does related work as required, consistent with the job description. ESSENTIAL DUTIES, FUNCTIONS AND RESPONSIBILITIES: * Assists students and faculty at circulation desk. * Charges library materials out to patrons. * Issues audio-visual materials to faculty and students. * Does follow-up on overdue material to secure its return. * Assists teachers and students in locating reference materials. * Assists in supervision of students during library hours. * Assists in training and supervision of library volunteers. * Uses a variety of special reference materials available in school media center. * Files library cards and other materials. * Assists in compiling and typing special bibliographies, book lists, and varied special reference requests. * Types letters and various other documents connected with the receipt and processing of new materials. * Uses basic cataloguing procedures and rules for processing and filing. * Finds basic information for processing of catalogued materials. * Assists with annual inventory of print and non-print materials. * Operates job-related equipment. * Processes print and non-print materials * Word processes. * Makes minor repairs to damaged books. * Types and duplicates instructional worksheets. * Assists students and faculty in the selection of library materials. * Uses the Dewey Decimal System with competence. * Answers telephones and takes messages. * Performs other duties as appropriate and required. SUPERVISORY RESPONSIBILITIES: In the absence of the media specialist, the aide will assume the responsibility of keeping the Media Center open. During these times, no organized instruction will take place. EDUCATION AND/OR EXPERIENCE: High school diploma or general education degree (GED). Experience with computers (Microsoft Office). OTHER SKILLS AND ABILITIES: Ability to operate a personal computer. Ability to work with media equipment such as video, laminating machine, fax and typewriters. Ability to communicate clearly and concisely both orally and in writing and ability to develop effective working relationships with students, staff and the school community. Pay Rate: $16.94 per hour Windsor Locks Public Schools does not discriminate in any employment practice on the basis of race, color, religious creed, sex, age, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability, genetic information, or any other basis prohibited by Connecticut state and/or federal nondiscrimination law. Windsor Locks Public Schools does not unlawfully discriminate in employment and licensing against qualified persons with a prior criminal conviction. Windsor Locks Public Schools is committed to a policy of equal opportunity/affirmative action for all qualified persons.

Job DescriptionThe Role: KOS Services Inc. / Dental Dreams LLC in Worcester, MA is now hiring Receptionists to join our talented and dedicated team. This position will be focused on scheduling appointments, assist with operational goals, and provide excellent customer service. Who Are We: KOS Services Inc. / Dental Dreams LLC is a dynamic, growing company with offices in Illinois, Massachusetts, Pennsylvania, Maryland, Virginia, New Mexico, South Carolina, Louisiana, California, Michigan, and Washington, DC. Its mission is to provide high-quality dental services in first-class facilities to people in underserved communities. Our offices offer an invaluable service by delivering the highest level of patient satisfaction in modern first-class facilities. The cornerstone of our success is a talented and dedicated staff. Benefits: Competitive compensation Benefits package includes: Medical & Vision Insurance Free dental treatment at our locations PTO 401K Responsibilities: Maintain a high level of customer service at all times Work as part of a team with emphasis on communication Schedule patient appointments per month and daily patient goals Answer phones and confirm appointments Greet and check-in patients Accurately verify dental benefits Maintain detailed patient records in a fast-paced environment Collect payments, co-payments, and deductibles Create insurance claims and submit pre-authorizations to insurance companies on a timely basis Pull patient charts for future appointments when necessary Maintain a clean and professional office environment Assist with presenting and/or explaining treatment plans Qualifications: At least 1 year of recent work experience - Required Customer Service experience Dentrix and/or Eaglesoft We are also interested in training those seeking to become Dental Assistants and/or Office Managers. We offer competitive pay, benefits, vacation time, and much more! KOS Services Inc. / Dental Dreams LLC is proud to be an Equal Employment Opportunity employer committed to an inclusive and diverse workplace. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, creed, marital status or any other consideration prohibited by law or by contract.

Reports to: Director of Facilities Hourly Wage: Per BFEP Contract Provide administrative support for the department and/or school or principal. Perform a variety of responsible, confidential and complex administrative, technical and secretarial duties. Act as a liaison with other departments, staff, schools, outside agencies, and the general public. Help ensure the efficient and effective operation of the department and/or assigned school. General Responsibilities for Executive AA Roles: * Act as confidential administrative assistant in the specific department. Manage calendars and schedules, screen callers, and arrange appointments, meetings, and conferences as directed. * If applicable, assist in the preparation of budgets, prepare expenditure estimates, and gather and organize supporting data. Monitor individual accounts within these budgets to track expenditures and to alert responsible parties to potential overspending. * Design, establish and maintain department information, including physical and electronic files. Prepare reports as necessary and/or directed. * Office coordination and may train other administrative staff in department if applicable. * Respond to inquiries on the telephone and in person. Provide information and assistance to others in a courteous manner. Resolve complaints within the scope of information and authority and refer to others, as appropriate. * Initiate correspondence on a variety of matters requiring an in-depth understanding of department policies, procedures, and district practices. Format, create, produce, and edit correspondence and other written materials. * Operate office equipment, including copiers, facsimile machines, and computers; input and retrieve data and text; and organize and maintain files. * Take notes at meetings as required. Specific Responsibilities: * Process purchase orders and prepare department invoices for submission to Accounts Payable; track all payments against purchase orders. * Monitor and process as needed, maintenance, building use, inventory and copying requests. Maintain district non-custodial inventory (copy paper, cover stock, etc.) as required. * Manage the usage of school facilities to external/internal organizations in accordance with Board policy requirements. * Pursue payment of overdue monies for building rentals and inventory supplied to Town departments. * Prepare procedures manuals and supporting documentation. * Create, prepare, distribute, file records/reports, correspondence, etc. related to facilities and construction/renovation projects. * Support the RFQ and RFP process as appropriate. * Respond to Freedom of Information Act requests from various entities. * File all documents related to construction/renovation projects in fire proof location. * Update work order system. * Assure evening and weekend call out coverage is assigned and communicated. * Participate in meetings with facilities management staff as scheduled. * Liaison between vendors, customers and members of department. * Support district-wide operations and collaborate with other departments, including IT, to ensure smooth functioning of processes and systems. Assist as needed to help departments achieve their objectives and maintain continuity of services. Education/Experience: * Associates degree or equivalent required. * A minimum of five (5) years previous experience in a related field. Other Skills and Abilities: * Highly proficient in the use of all Microsoft Office programs including Word, Excel, Outlook and other technologies. * Telephone skills using clear and concise language and demonstrating professional tact and diplomacy. * Demonstrated proficiency in written and oral communications. * Ability to navigate and utilize MUNIS, or a comparable ERP system, to support departmental operations. * Ability to communicate effectively at different levels and audiences. * Ability to apply basic addition, subtraction, multiplication and division skills as needed. * Ability to carry out instructions furnished in written or oral form. * Ability to identify and resolve problems. * Ability to handle multiple tasks simultaneously, exhibiting attention to detail. * Ability to perform duties independently without detailed instruction or supervision. * Communicate clearly and courteously, both orally and in writing. PLEASE SEE DISTRICT WEBSITE FOR COMPLETE JOB DESCRIPTION- *************************