Office assistant jobs in McKeesport, PA - 447 jobs

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and enhance overall office efficiency. As an energetic and proactive team member, you will serve as the first point of contact for visitors and callers, manage scheduling and correspondence, and assist with a variety of clerical tasks. Your positive attitude and strong organizational skills will contribute to a productive and welcoming work environment. Responsibilities Greet visitors with professionalism and warmth, ensuring a positive first impression Maintain organized filing systems, both physical and digital, including data entry and document proofreading Schedule appointments, meetings, and calendar management for staff members efficiently Support project set-up in Deltek accounting system (experience not required) Track project opportunities, including sales leads and proposals, in Salesforce (experience not required) Assist with office management duties such as ordering supplies, maintaining office equipment, and overseeing general administrative functions Provide exceptional customer support by responding promptly to inquiries via phone or email, ensuring client satisfaction Perform clerical duties including copying, scanning, mailing, and managing incoming/outgoing correspondence Qualifications Proven experience in office administration or clerical roles with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Microsoft Teams for collaboration Excellent computer literacy with the ability to learn new software quickly Strong typing skills with attention to detail for data entry and proofreading tasks Exceptional time management skills to prioritize tasks efficiently in a fast-paced environment Experience working at engineering firm is a plus! This role offers the chance to develop valuable skills in office management while supporting a collaborative team dedicated to excellence. We value proactive individuals who thrive on providing outstanding service and maintaining smooth administrative operations. Training will be provided for various programs and ERP systems.

Are you an experienced and detail-oriented administrative professional with strong communication and computer skills looking to advance your career? The Department of Environmental Protection is seeking candidates for a Clerical Assistant 2 (Limited Term) position. Apply today and join our team! DESCRIPTION OF WORK In this position the Clerical Assistant 2 will maintain and update files in preparation of a scanning project located in the Southwest Regional Office. Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Limited-term, Full-time employment. Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch. Telework:You will not have the option to telework in this position. Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting hourly rate of $18.46 (before taxes). You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or Graduation from high school; or An equivalent combination of experience and training. Other Requirements: You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. You must be able to perform essential job functions. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to************************************************ and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.

Primary Office Location:626 Washington Place. Pittsburgh, Pennsylvania. 15219.Join our team. Make a difference - for us and for your future. regulars a 5 day, in-office, schedule and will support several executive leaders. Position Title: Administrative Assistant 3 Business Unit: Multiple Reports To: Various Position Overview: This position is responsible for supporting the administrative needs of the department. Primary Responsibilities: Composes and types memos, e-mails and letters, records, posts and maintains and organizes records. Greets and gives information to callers and visitors, screens and transfers calls as necessary. Copies, scans, e-mails documents, routes various communications, distributes mail and maintains office supplies. Arranges meetings and prepares necessary meeting materials. Prepares management reports by consolidating information, formats reports, handles multiple projects and monitors invoices, receipts and expense reports and processes payments. Handles travel arrangements. Copies and binds presentation materials and brochures. Provides assistance with organization of files and work flow within the department. Performs other related duties as assigned. All employees have the responsibility and the accountability to serve as risk managers for their businesses by understanding, reporting, responding to, managing and monitoring the risk they encounter daily as required by F.N.B. Corporation's risk management program. F.N.B. Corporation is committed to achieving superior levels of compliance by adhering to regulatory laws and guidelines. Compliance with regulatory laws and company procedures is a required component of all position descriptions. Minimum Education: High School or GED Minimum Years Experience: 5 Special Skills: Excellent communication skills, both written and verbal Detail-oriented Ability to work and multi-task in a fast paced environment Ability to use general office equipment Ability to use a personal computer and job-related software MS Word - Basic Level MS Excel - Basic Level MS PowerPoint - Basic Level Special Licenses and Certificates: N/A Physical Requirements: N/A Equal Employment Opportunity (EEO): It is the policy of F.N.B. Corporation (FNB) and its affiliates not to discriminate against any employee or applicant for employment because of age, race, color, religion, sex, national origin, disability, veteran status or any other category protected by law. It is also the policy of FNB and its affiliates to employ and advance in employment all persons regardless of their status as individuals with disabilities or veterans, and to base all employment decisions only on valid job requirements. FNB provides all applicants and employees a discrimination and harassment free workplace.

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at ************************* Job Description Hours are flexible Candidates should have Biochemistry degree. Please include BIO courses in submittal. manager would be very interesting in pharmacist students in their last year. The Search and Evaluation team is seeking for a candidate updating the business databases using Salesforce and SharePoint systems. Using public domains and confidential information the candidate will review the scientific information and update the internal systems with guidance accordingly. Required: • Bachelor's degree in Biology/Pharmacy. Biology decision making is necessary for proper updating the systems. • Good typing skills and computer systems proficiency • Must be able to maintain the highest levels of confidentiality • Must have high attention to details • Experience with Salesforce and SharePoint is preferred • Good communications skills

The ideal candidate will exhibit high standards, excellent communication skills, and have the ability to take initiative and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Manage and coordinate active calendars Schedule and confirm meetings Ensure organization of files according to office protocol Provide ad hoc office support as needed Qualifications Bachelor's degree or equivalent experience Good interpersonal, customer service and communication skills Ability to multi-task Proficient in Microsoft Office Suite

We have many opportunities available on our other career site pages. Click here to link to our careers page! At Diamonds Direct, we pride ourselves on finding talent with a certain set of characteristics, or what we call, RHINO's. These are individuals with an unmatched work ethic, and are determined to do whatever it takes plus some. They are passionate about what they do and who they do it for, and always take ownership of their work by consistently charging forward. Most importantly, RHINO's exhibit humility, as in order for the business to succeed here, it takes EVERYONE! Do YOU have what it takes to be a Diamonds Direct RHINO?? As a Back Office Assistant at Diamonds Direct, you will be the crucial support system behind our in-store operations. We are looking for a dedicated and organized individual-a true RHINO-who is passionate about the jewelry industry and committed to ensuring the seamless functioning of our luxury retail environment. Your role will be integral to maintaining the smooth operation of daily tasks and supporting the store team in various capacities. Key Responsibilities: Inventory Management: Handle shipping and receiving of inventory, oversee inventory control at the store level, and manage special orders to ensure stock levels and availability meet store needs. Vendor Relations: Manage relationships with vendors, ensuring effective communication and resolution of any issues that may arise. Store Support: Assist the store team with merchandise-related inquiries and customer orders, providing essential support to enhance the customer experience. Organizational Duties: Maintain an organized workspace, manage multiple tasks efficiently, and ensure that all back-office functions are performed accurately and timely. What's in it for You? Career Development: Benefit from our investment in your professional growth and career advancement opportunities within the organization. Comprehensive Exposure: Gain insight and experience across various departments within Diamonds Direct, enhancing your understanding of luxury retail operations. Family-Oriented Culture: Join a supportive and inclusive team environment where your contributions are valued and celebrated. Requirements: Experience: Previous experience in customer service and/or vendor management is required. Experience in a luxury retail jewelry environment is preferred. Skills: Strong communication skills for effective interaction with vendors and store team members. Proficiency in computer skills for managing inventory and handling special orders. Excellent organizational skills with the ability to multi-task and manage time efficiently. Availability: Must be able to work Saturdays to accommodate the peak operational needs of the store. Don't forget, we have many opportunities available on our other career site pages. Click here to link to our careers page!

Job Description Front Desk / Billing Coordinator - Pittsburgh, PA A modern, female-owned private dental practice in Pittsburgh (15220) is seeking an experienced Front Desk / Billing Coordinator to join our friendly, well-established team. This is a one-location, private practice with a supportive culture, loyal patient base, and a strong focus on professionalism, efficiency, and work-life balance. We are looking for someone confident in their role, who can manage responsibilities independently, stay organized in a busy office, and contribute positively to a calm, team-oriented environment. Schedule 4 days per week, Monday-Friday One evening shift required Approximately 30-35 hours per week Duties & Responsibilities Manage dental billing and insurance coordination Handle patient scheduling and appointment flow Verify insurance benefits and assist with billing follow-up Communicate clearly and kindly with patients regarding accounts and scheduling Maintain accurate records and documentation Support front office efficiency and smooth daily operations Collaborate with a team of 8 staff members to keep the office running smoothly Requirements Minimum of 3 years of front desk and billing experience in a dental office Strong multitasking and organizational skills Friendly, professional, and patient-focused customer service style Ability to work independently and manage responsibilities without constant oversight Calm, solution-oriented mindset in a fast-paced environment Experience with FUSE software preferred Reliable, detail-oriented, and team-focused Pay & Compensation $20-$25 per hour, based on experience Paid time off (PTO) Paid holidays Retirement plan Bonus Perk: We offer facial esthetics services - including Botox, fillers, and PDO threads (both lifting and smooth) - and team members receive deep discounts (and occasional complimentary treatments)! If you are an experienced front office professional who enjoys staying organized, supporting patients, and being part of a respectful, collaborative team, we encourage you to apply. We are looking for someone who will grow with the practice and help maintain a positive, efficient office environment. Skills: General Practice Benefits: PTO Compensation: $20-$25/hour

Join a USA Today Top Workplace! Morris Group, Inc., one of the largest machine tool distribution networks in North America, is a third generation, family owned and operated business that serves manufactures of precision machined parts in the United States. Our mission is to help manufacturers maintain a competitive advantage in the world economy by improving productivity. Morris Great Lakes is a division of Morris Group, Inc. We supply CNC machine tools, tooling, accessories, software, automation, and more to manufacturers of precision machined parts. Our customer base is in western PA, western NY, and WV. Our mission is to help manufacturers from all industry sectors achieve and maintain a competitive advantage by improving productivity. We help you make better parts, less expensively. Summary of Responsibility: The Office Administrator serves as the first point of contact for visitors, customers, and vendors, maintaining a professional and welcoming environment. They manage front-office operations, including calls, emails, conference rooms, and common areas, while performing administrative tasks to support overall office efficiency. Responsibilities also include processing invoices and deposits, managing vendor and company portals, assisting with service billing, and ensuring all interactions and operations uphold confidentiality, professionalism, and company policies. What You Will Contribute: Greet visitors and represent the company with a professional, friendly demeanor. Maintain organized, clean, and presentable office spaces, including conference rooms, lobby, and common areas. Field and direct incoming calls and emails from customers, vendors, and internal teams. Monitor and respond to inquiries sent to group email and phone lines. Perform administrative and organizational tasks to support smooth office operations. Process check deposits and manage vendor invoices, coordinating with accounting as needed. Manage company portals, including EZ-Pass updates and renewals. Assist with service invoicing in the ERP system, ensuring accuracy and timely delivery to customers. Uphold confidentiality, professionalism, and adherence to company policies in all interactions. Provide exceptional customer service to both internal and external stakeholders. Other Functions: Perform related duties as required The duties listed above are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar or a logical assignment to the position. Qualifications & Competencies: Office admin experience is a plus Bachelors degree a plus Strong organizational skills and high attention to detail. Ability to handle multiple tasks and prioritize effectively. Comfort using Microsoft Office Suite, especially Excel. Strong written and verbal communication skills. Professional customer service mindset. Must be available to work onsite Monday-Friday, 8:00 AM-5:00 PM (40 hours). What's in it for You: We take great pride in our employees and offer a variety of benefits that allow our employees to be successful inside and outside of work: • Competitive starting salary • Market competitive comprehensive health benefits including a zero premium medical plan offering, vision, dental, and company paid life insurance • 3+ Weeks' Vacation to Start • 10 Company Paid Holidays • 401(k) retirement plan with company contribution • Tuition reimbursement • Employee appreciation events and perks • Employee Assistance Program **************************************** Mental and Physical Requirements: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. • Must be highly mobile, able to access all areas of the premises. • Ability to concentrate and remain focused while prioritizing multiple tasks, responsibilities, and projects. • Ability to sit for prolonged period of times. • Able to perform bending, twisting, stooping, reaching, and lifting of moderate to heavyweight material up to 50 lbs. with assistance from equipment or other employees. • Ability to frequently use hands and arms. • Vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. • Ability to keep their composure with the public and co-workers in everyday, stressful situations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law. Job Req: #1485B, Cranberry Township PA

At Kelly Services, we work with the best. Our clients include 99 of the Fortune 100TM companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. Job Description Kelly Services is currently recruiting for a Front Desk Receptionist for our client, a Global Healthcare Solutions leader in Monroeville, PA. This is a temp-to-hire opportunity and pays $15.00 per hour. Essential Duties and Responsibilities: Looking for a person who can present a professional appearance, a calm and accommodating demeanor and be comfortable in a front desk position with lots of activity. Under close supervision of the designated manager or supervisor this person will operate multiple-call switchboard console and route calls to the appropriate person or location as well as perform general reception duties and related clerical tasks. Greets vendors customers job applicants and other visitors; admits authorized visitors and escorts to the proper office with the proper identification Establishes and maintains pertinent message and visitor logs Accepts packages and other front door deliveries and routes to the appropriate recipient or location Ensures that the front lobby remains neat and organized Develops and maintains cooperative, positive and professional working relationships with others May assist with a variety of scheduled and unscheduled projects occurring in the facility Complies with all appropriate policies procedures safety rules and regulations. Capable learning security and evacuation procedures quickly Required Experience and Skills: Two-year Associate's Degree in business administration, accountancy, sales, marketing, computer sciences, or similar vocations, or equivalent combination of experience and education 1-2 years directly related experience. Ability to communicate effectively both orally and in writing Strong interpersonal skills Strong organizational skills; attention to detail Ability to resolve issues quickly and efficiently Ability to represent a positive and professional image Knowledge in Microsoft Word, Excel and Outlook Term of Assignment: Temp-to-hire opportunity 8:00am-5:00pm Monday through Friday Additional Information Why Kelly? As a Kelly Services candidate you will have access to numerous perks, including: Exposure to a variety of career opportunities as a result of our expansive network of client companies Career guides, information and tools to help you successfully position yourself throughout every stage of your career Access to more than 3,000 online training courses through our Kelly Learning Center Group-rate insurance options available immediately upon hire* Weekly pay and service bonus plans

We are searching for an enthusiastic, service-focused hotel front desk agent to join our guest services team. You'll welcome guests, manage accounts, answer inquiries, and field complaints to ensure we deliver an excellent experience to every guest. You will bring excellent communication skills and a passion for putting our guests first. If you love interacting with people in a positive work environment, apply now!

A leading service and design-build HVACR contractor in the Pittsburgh area is looking to hire an organized, timely, and respectful Front Desk Office Administrative Assistant. Successful candidate will ensure the efficient day-to-day operation of the office, and support the work of management and other staff and perform administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive software skills are required, as well as Internet research abilities and strong communication skills. Job Description Primary Duties and Responsibilities Reception •Answer general phone inquiries using a professional and courteous manner •Direct phone inquires to the appropriate staff members •Reply to general information requests with the accurate information •Greet clients/suppliers/visitors to the organization in a professional and friendly manner Office administration •Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents •Sort incoming mail, faxes, and courier deliveries for distribution •Prepare and send outgoing faxes, mail, and courier parcels •Forward incoming general e-mails to the appropriate staff member •Forward voice mail from the general mailbox to the appropriate staff member •Purchase, receive and store the office supplies ensuring that basic supplies are always available •Code and file material according to the established procedures •Update and ensure the accuracy of the organization's databases •Back-up electronic files using proper procedures •Provide secretarial and administrative support to management and other staff •Make travel, meeting and other arrangements for staff •Coordinate the maintenance of office equipment Assist with financial management •Use computer software to prepare invoices •Code and file financial material according to established records management procedures •Process accounts payable ensuring timeliness and accuracy of information •Process accounts receivable ensuring timeliness, accuracy of codes and appropriate backup •Administer petty cash according to established procedures •Month end duties as required Provide Management/Meeting support •Prepare meeting agendas and supporting material for distribution •Ensure the timely distribution of material •Support management with meeting, travel and other arrangements •Draft minutes of meetings for review •Create action list for management staff from meetings Qualifications Qualifications Education/Experience •Associates or technical school degree minimum or commensurate professional experience •Bachelor's degree preferred •1-3 years in an office setting Knowledge, skills and abilities Proficiency in the use of computer programs for: •Word processing •Databases •Spreadsheets •Bookkeeping •E-mail •Internet Proficiency in the use of office equipment: •Computer •Voice messaging systems •Fax •Photo copier Personal characteristics Demonstrated competence in some or all of the following: • Understand ethical behaviour and business practices and ensure own behaviour and the behaviour of others are consistent with these standards and align with the values of the organization. • Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization. • Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques. • Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters. • Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness. • Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization. • Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities. • Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results. • Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem. Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Work may be performed inside the office, where the noise level is usually quiet to moderate, or in the warehouse, where the noise level can be moderate to very loud. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to use hands, handle objects, keyboards or controls, and reach with hand and arms. The employee frequently is required to stand and sit. The employee is required to walk, stoop, kneel, talk and hear. Specific vision abilities required by this job include close vision, color vision, depth perception and the ability to adjust focus. Additional Information An Equal Opportunity/Affirmative Action Employer.

Aquila's Membership Sales/Front Desk Attendant (part-time) promotes athletic club services in order to sell new memberships, greets and registers club members upon entry, and performs a variety of administrative duties. Pay rate: $12/hour plus commissions for each membership sold Work days: Friday, Saturday and Sunday Work Hours: Fridays - 12pm-6pm; Saturdays 9am -2pm; Sundays 10am-3pm You will enjoy all of the following benefits at Aquila: Paid sick time Continuing education reimbursements Service bonuses Commuter pre-tax benefits Fitness retailers discount programs 401k plan with company match Responsibilities include: Greet members and guests in a friendly, professional manner. Check members in and ensure access policies are followed. Answer phone calls, emails, and respond to inquiries promptly. Conduct tours for prospective members and explain membership options. Handle membership sign-ups, renewals, and cancellations. Address member concerns or escalate issues to management. Promote gym programs, special offers, and events. Meet or exceed monthly sales and membership goals. Follow up with leads via phone, email, or in-person to convert into memberships. Assist in implementing marketing campaigns and referral programs. Administration of all documentation to process new memberships Provide outstanding customer service Anticipate and responds to member needs Perform various other duties as assigned Qualifications: High School Diploma Knowledge of Windows, Internet browsers, and ability to learn new software Skills required: Excellent verbal communication skills Customer service oriented Organized Positive attitude Punctual Dependable Maintain a desire for continual improvement All candidates must be able to complete a background check.

Have you considered a career in the healthcare industry? Do you enjoy caring for others and working in a team environment with supportive managers? You don't need years of training or a nursing degree to be able to work with the elderly - our support staff is just as important as nurses. We are looking for an outgoing and personable Receptionist. Must be a high energy individual able to learn new tasks quickly. The Receptionist is responsible for the operation of the switchboard and paging system. He/she answers all incoming calls, redirecting them as needed. The Receptionist greets visitors and gives directions to customers, visitors and guests, and supports clerical activities. Requirements and Experience: Strong interpersonal and telephone skills. Experience with word processing programs Experience in a healthcare setting preferred, but not required Multi-line phone experience helpful, but not required Able to multi-task and highly organized Team-focused and able to communicate effectively Loyalhanna Senior Suites and Personal Care is an EEO Employer - M/F/Disability/Protected Veteran Status View all jobs at this company

The Residence Life Office Assistant, under the direction of the residence life professional staff assist with managing the front desk in the Office of Residence Life and are responsible for completing a variety of office functions (i.e., answering the phone, responding to emails, complete assigned projects, etc.). Residence Life Office Assistants also assist with a variety of administrative tasks and residence life services and events to ensure the successful operation of on-campus housing. The responsibilities of this position included, but are not limited to: Greet all students, parents, families, and guests as they enter the second floor of the Carriage House and direct them as necessary to the appropriate staff members and offices. Answer office phone and respond to questions, while relaying messages to staff members. Check and respond to office emails and voicemail messages. Manage office key processes and potentially test keys in residential spaces on campus. Enter facilities work orders and ensure completion by contacting residents and inspecting spaces. Conduct room inspections, health and safety inspections, damage assessments, and vacancy checks as needed. Assist with the management of the key closet, which includes hanging, inventorying, testing, and preparing keys. Maintain and manage office filing system, which includes organizing and re-organizing existing files. Perform resident lockouts and/or sign out temp keys during assigned office hours. Enforce residence life and university policies. Complete assigned special projects during office hours. Perform other Residence Life Office Assistant related responsibilities or duties as assigned. Position Requirements: Enrolled as a full-time student for the Fall 2025-Spring 2026 term (Note: If a student is a December 2025 graduate and is in good standing, they will still be considered for work for the Fall 2024 semester). Available to work Monday through Friday between the hours of 9:00 a.m. to 8:00 p.m. The exact schedule will be determined once Residence Life Office Assistants are hired. Must be in good standing with the University, which includes having no academic, financial, medical, or student conduct holds on your student account. Any staff member that receives university academic probation at Chatham University will not be eligible to continue in this role, per university guidelines and restrictions. Have not outstanding holds, such as financial, medical, academic, or student conduct holds. Adhere to the Chatham University Student Honor Code and Residential Policies & Procedures outlined in the Student Handbook and Terms & Conditions of Residency throughout their term of employment. Position Compensation: $9.00 per hour. Specific hours per week will be determined after the schedule is completed. Office Assistants cannot work more than 10 hours per week maximum. Term of Service The Residence Life Office Assistant is a ½ year or 1 year academic term position for the Fall of 2025 and/or Spring of 2026. Employment as a Residence Life Office Assistant starts on August 25, 2026 and concludes at the end of the day on April 29, 2026. Summary: It is essential that each Residence Life Office Assistant perform all expectations listed in this position description and be able to meet all position requirements. If a staff member does not fulfill the responsibilities of the position, that staff member will be subject to a disciplinary review to address or correct the performance issue(s) or may be terminated from their Residence Life Office Assistant position. Note: The Office of Residence Life reserves the right to update, edit, or adjust the Residence Life Office Assistant Position Description, Position Duties, and Position Responsibilities as needed and will provide written notice. **Please complete the internal application for Residence Life Here: *********************************************************************************** All current student employees should notify their other manager(s) if you work multiple jobs on campus at the same time. Additionally, students may not work more than 20 hours per week (combined between all campus jobs) during the academic year. Students may not exceed 980 work hours per calendar year. Student jobs do not automatically roll over to the next academic year or summer. Chatham University strives to promote a campus environment that understands and embraces multiculturalism while increasing individuals' intercultural competence. We actively work to build and sustain a diverse and culturally vibrant campus, which promotes employee and student success and retention. Chatham University is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Chatham University does not discriminate on the basis of race, creed, color, religion, gender, gender identity, gender expression, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, age, national origin, age, disability, genetic information, veteran status, marital or family status, political affiliation, or any other characteristic protected by applicable law.

The Medical Office Assistant for Trilogy Wellness works in the medical office completing a variety of tasks to ensure patient care, office readiness, and organizational growth. Their role is to interact with patients in person and via phone for scheduling, check-in, toxicology, and check out. They interact with community partners to ensure referral sources for patients, maintain the office, and attend community events on behalf of the company. Responsibilities and Duties Provide outstanding customer service Greeting patients Checking patients in and out Verify Insurance information Collect co-pays/payments due Deposit cash at the bank Answer phones, return messages Schedule new and existing patients Collection of drug screen samples Creating and maintaining a clean and welcoming office environment Data entry, running reports, auditing and filing Managing, updating, and charting patient records in an Electronic Medical Records System (EMR) Creating and maintaining community partnerships Assist patients and providers with referrals to community partners Attending community events on behalf of the organization Other office duties as assigned by the regional manager Qualifications Office Experience: 1 Year (Required) High School or Equivalent (Required) US Work authorization (Required) Drivers License (Required) EMR experience (Preferred) Previous medical office experience (Preferred)

We are seeking a Receptionist to be the welcoming face and voice of our office. This position plays a vital role in ensuring smooth daily operations by managing incoming calls, greeting visitors, handling mail, supporting accounts payable, and coordinating office supplies and building maintenance. This role will be right outside the Pittsburgh PA area in Robinson PA and will be onsite 5 days a week! This will be a fast moving quick interview process as this is an urgent hiring need Primary Responsibilities Answer and direct incoming calls courteously, quickly, and efficiently Provide a warm welcome to visitors, register them in the visitor log, and direct them to the appropriate department Perform Accounts Payable data entry and maintain invoice tracking for managers Manage daily mail processing, retrieval, and delivery; assist with administrative shipping duties such as logging incoming mail, scanning, and updating systems Assist with department-based projects and assignments as directed by the supervisor Qualifications Minimum of 1 year of professional administration experience Proven ability to prioritize tasks and meet deadlines Strong communication and interpersonal skills with a professional demeanor Ability to adapt quickly to a changing environment and requirements Must be able to work Monday - Friday 8:00am-5:00pm

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Office Clerical work, ordering supplies and Deltek project set up. Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications 2-5 years of office experience Strong interpersonal, customer service and communication skills Organizational Skills, Communication Skills, Good with Technology Ability to multitask Proficient in Microsoft Office suite

Are you an experienced and detail-oriented administrative professional with strong communication and computer skills? Are you interested in a career with an organization that appreciates hard work and dedication? If you are, the Department of Environmental Protection is seeking candidates for a Clerical Assistant 2 position in our Pittsburgh Office. Apply today and join our team of professionals! DESCRIPTION OF WORK This position is assigned to the Department of Environmental Protection, Southwest Regional Office's Central Services Department and performs primarily as the receptionist for the Pittsburgh Office. In this position, the Clerical Assistant 2 will answer all incoming calls, screens and directs them to the proper individual/program contact, district field office or outside agency. Receives visitors and provides regional assistance and information or directs them to appropriate personnel or agency. Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Full-time employment, 37.5 hours per week. Work hours are 8:00am to 4:00pm, Monday-Friday, with a 30-minute lunch. Telework: You will not have the option to telework in this position. Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes). You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or Graduation from high school; or An equivalent combination of experience and training. Other Requirements: You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. You must be able to perform essential job functions. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.

A leading service and design-build HVACR contractor in the Pittsburgh area is looking to hire an organized, timely, and respectful Front Desk Office Administrative Assistant. Successful candidate will ensure the efficient day-to-day operation of the office, and support the work of management and other staff and perform administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive software skills are required, as well as Internet research abilities and strong communication skills. Job Description Primary Duties and Responsibilities Reception •Answer general phone inquiries using a professional and courteous manner •Direct phone inquires to the appropriate staff members •Reply to general information requests with the accurate information •Greet clients/suppliers/visitors to the organization in a professional and friendly manner Office administration •Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents •Sort incoming mail, faxes, and courier deliveries for distribution •Prepare and send outgoing faxes, mail, and courier parcels •Forward incoming general e-mails to the appropriate staff member •Forward voice mail from the general mailbox to the appropriate staff member •Purchase, receive and store the office supplies ensuring that basic supplies are always available •Code and file material according to the established procedures •Update and ensure the accuracy of the organization's databases •Back-up electronic files using proper procedures •Provide secretarial and administrative support to management and other staff •Make travel, meeting and other arrangements for staff •Coordinate the maintenance of office equipment Assist with financial management •Use computer software to prepare invoices •Code and file financial material according to established records management procedures •Process accounts payable ensuring timeliness and accuracy of information •Process accounts receivable ensuring timeliness, accuracy of codes and appropriate backup •Administer petty cash according to established procedures •Month end duties as required Provide Management/Meeting support •Prepare meeting agendas and supporting material for distribution •Ensure the timely distribution of material •Support management with meeting, travel and other arrangements •Draft minutes of meetings for review •Create action list for management staff from meetings Qualifications Qualifications Education/Experience •Associates or technical school degree minimum or commensurate professional experience •Bachelor's degree preferred •1-3 years in an office setting Knowledge, skills and abilities Proficiency in the use of computer programs for: •Word processing •Databases •Spreadsheets •Bookkeeping •E-mail •Internet Proficiency in the use of office equipment: •Computer •Voice messaging systems •Fax •Photo copier Personal characteristics Demonstrated competence in some or all of the following: • Understand ethical behaviour and business practices and ensure own behaviour and the behaviour of others are consistent with these standards and align with the values of the organization. • Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization. • Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques. • Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters. • Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness. • Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization. • Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities. • Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results. • Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem. Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Work may be performed inside the office, where the noise level is usually quiet to moderate, or in the warehouse, where the noise level can be moderate to very loud. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to use hands, handle objects, keyboards or controls, and reach with hand and arms. The employee frequently is required to stand and sit. The employee is required to walk, stoop, kneel, talk and hear. Specific vision abilities required by this job include close vision, color vision, depth perception and the ability to adjust focus. Additional Information An Equal Opportunity/Affirmative Action Employer.