Office assistant jobs in Waterbury, CT

Receptionist- Real Estate Investment Firm - $60-70k + Bonus Our client, a prominent Investment Firm is seeking an enthusiastic and driven Receptionist to work in their Greenwich, CT office. The ideal candidate is eager to take on day-to-day tasks and incorporates their positive attitude with every interaction. They have a great close-knit culture and are looking to add another all-star to their team. This role is 5 days week onsite from 8:30-5pm Responsibilities: Assist in office duties such as answering phone calls, sending emails and greeting visitors Maintain the office to ensure all workspaces are well kept and fully supplied Monitor and sort all incoming and outgoing mail/packages Order weekly breakfast and lunch catering Prepare expense and data reports Liaise with building manager, security, and maintenance staff Handle other projects as needed Qualifications: Excellent written and verbal communication skills Proficiency in Microsoft Office Professional, refined, and organized demeanor Meticulous attention to detail and organization A positive, adaptable attitude - looking for someone to jump in and take charge! Proactive, takes initiative, and team-oriented mindset This firm offers employees benefits, PTO, and the opportunity to work in a collaborative and encouraging workplace. Please submit your resume to be considered! You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

This position will support Charlotte Hungerford Hospital. The primary responsibilities include assessing printer issues, troubleshooting paper jams, resolving printer malfunctions, and delivering toner as needed. The role may also involve installing new printers, which requires the ability to lift up to 50 pounds. The ideal candidate will have prior IT experience, such as IT Help Desk or general technical support. Printer-specific experience is not required but is beneficial. Parking is available onsite. Key Responsibilities: Assess and troubleshoot printer issues Fix paper jams and resolve hardware-related printer malfunctions Deliver toner supplies throughout the facility Install new printers as needed Provide general IT-related support when required Maintain a professional and customer-focused approach Required Skills: Previous IT experience (IT Help Desk or similar technical support) Ability to lift up to 50 lbs Basic troubleshooting and problem-solving skills Ability to work independently and manage assigned tasks Strong communication and customer service skills Education: High school diploma or equivalent

Confidential Receptionist - Greenwich, CT A small, family-run real estate firm is seeking a Receptionist to serve as the warm and professional first point of contact for visitors and callers. This role is ideal for someone who enjoys working in a quiet, close-knit office environment and takes pride in keeping operations running smoothly. Schedule: 5 days onsite Monday-Friday, 9:00am-5:00pm Compensation: $50-55k Key Responsibilities Greet clients, visitors, and vendors warmly, ensuring a positive first impression. Answer and route incoming phone calls; take accurate messages as needed. Respond to general inquiries about the firm with professionalism and discretion. Maintain a clean, organized, and welcoming reception area. Monitor office supply levels and place replenishment orders. Coordinate light office maintenance requests with vendors or service technicians. Keep common areas (coffee station, printer area, meeting room) tidy, stocked, and guest-ready. About You Comfortable working in a small, quiet, family-run office environment Professional, friendly, and reliable Organized with strong attention to detail Able to juggle simple operational tasks while maintaining a polished front-office presence You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Introduction Western Connecticut State University (WCSU) is a constituent unit of the Board of Regents for Higher Education (BOR), Connecticut State Colleges and Universities. As one of the State of Connecticut institutions of higher learning, this university offers undergraduate and graduate programs that weave together liberal arts and professional education and instill a desire for life-long learning. We are recruiting for a full-time Secretary 2 position to support the Nursing department located at WCSU's Midtown Campus, located at 181 White Street in Danbury, CT. WHAT WE CAN OFFER YOU: * Visit our new State Employee Benefits Overview page! * Professional growth and development opportunities * A healthy work/life balance to all employees POSITIONS HIGHLIGHTS: * Full-time * 40 hours per week * Work Shift: Monday - Friday, 8:00am - 4:30pm ABOUT THE ROLE: The incumbent in this role will be responsible for the full range of secretarial support duties as well as a wide variety of functional coverage and back-up support as needed to faculty and staff, to include: * Serving as a welcoming professional and student-centered, first point of contact for students, faculty and staff; * Providing support to the Department Chairperson, along with providing general support to department faculty; * Calendar management; * Generating, processing, maintaining, and filing contracts for part-time faculty; * Generating, processing, maintaining and filing contracts for outside agencies; * Administering time sheets through CORE-CT; * Preparing honorariums, faculty workload forms, travel forms, purchase requisitions; * P-card tracking, maintaining budget accounts; * Creating correspondence as well as proofreading correspondence by the chairs or others in the department; * Submitting maintenance requests, ordering and maintaining office supplies; * In consultation with the Chairperson, giving permissions and overrides to students via Banner; * Accepting applications, documents and checks for annual department events; * Compiling data for report preparation; * Preparing, tracking and distributing various reports. Selection Plan For Assistance in Applying: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process. Before You Apply: * Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. * Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below. * Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. * Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. * Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing Human Resources at ***************. * Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. * Note: The only way to apply to this posting is via the 'Apply' or 'Apply Online' buttons on the official State of Connecticut Online Employment Center job posting. After You Apply: * Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). * Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! * Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. * The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. * Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at ****************** Questions? We're here to help: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Human Resources at ********************. PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures. EXAMPLES OF DUTIES Performs a variety of secretarial duties as described in the following areas: * TYPING: * Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; * Proofreads for content; * Edits using knowledge of grammar, punctuation and spelling. * FILING: * Designs office filing systems; * Organizes and maintains files (including confidential files); * Maintains, updates and reviews reference materials and manuals. * CORRESPONDENCE: * Composes complex letters and/or memoranda, etc. (e.g., explaining department practices/policies) for own or supervisor's signature. * REPORT WRITING: * Compiles information from a variety of sources and prepares narrative or statistical reports, exercising judgment in the selection of items to be included. * INTERPERSONAL: * Greets and directs visitors; * Answers phones and screens incoming calls; * Provides advice to callers regarding policy and procedures (e.g., citing a regulation to solve a specific problem); * Coordinates with others both within and outside of the organization on a variety of non-routine matters. * PROCESSING: * Screens letters, memos, reports and other materials to determine action required; * May make recommendations to the supervisor. * SECRETARY: * Arranges and coordinates meetings (including space and equipment); * Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports); * Writes minutes of meetings, lectures, conferences, etc. from rough draft; * Takes notes and/or meeting minutes; * Prepares expense accounts; * Makes travel arrangements. * OFFICE MANAGEMENT: * Maintains an inventory of supplies and equipment; * Orders supplies when necessary; * Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.); * Maintains time and attendance records; * Assists in preparing and monitoring the office budget (e.g., compiles figures, reviews statistical reports, verifies expense items); * Designs and initiates new forms and procedures to facilitate workflow; * Performs related duties as required. KNOWLEDGE, SKILL AND ABILITY * Considerable knowledge of * office systems and procedures; * proper grammar, punctuation and spelling; * Knowledge of * business communications; * department's/unit's policies and procedures; * business math; * Skills; * interpersonal skills; * oral and written communication skills; * Ability to * schedule and prioritize office workflow; * operate office equipment which includes computers, tablets, and other electronic equipment; * operate office suite software; * take notes (shorthand, speedwriting or other method acceptable to the supervisor). MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Three (3) years of experience above the routine clerk level in office support or secretarial work. MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE One (1) year of the General Experience must have been as a Secretary 1 or its equivalent. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. PREFERRED QUALIFICATIONS Preference will be given to applicants with the following experience/training: * Excellent written and verbal communication * Pleasant telephone and reception demeanor * Attention to detail, accuracy and proofreading experience * Proven experience in Microsoft Office, including Excel, Outlook, Teams and Word * Budgeting experience * Experience with Banner * Customer service experience * Front desk reception experience * Office management experience Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. This is a temporary role with a start date of February 16, 2026 through April 16, 2026. Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) Additional responsibilities as needed Qualifications High School Diploma required 1 to 3 years relevant experience required Proficiency in Microsoft Office suite Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred Excellent customer service and client focused skills Excellent organizational skills and ability to manage through competing priorities Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors Ability to work independently to follow directions and procedures Ability to work overtime and weekends as needed Capable of safely lifting up to 25 lbs as needed The compensation range for this role is $18.00 to $34.10. Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.

Artech Information Systems is the #12 Largest IT Staffing Company in the U.S. and an employer of choice for over 7,000 consultants. We recruit world-class talent for IT, engineering, and other professional jobs at 70+ Fortune and Global 500 companies coast-to-coast across the U.S., India, and China. We are one of the fastest-growing companies in the US and we welcome you to search the thousands of jobs in our cutting-edge GEM system for employment opportunities that fit your qualifications. At the forefront of the staffing industry, Artech is a minority and women-owned business enterprise (MWBE) committed to maximizing global workforce solutions on behalf of its clients. Artech's deep heritage, proven expertise and insightful market intelligence has secured long-term partnerships with Fortune 500 and government clients seeking world-class professional resources. Job Description Requirement: This position is an administrative office position supporting a team of four managers who are in charge of all design and construction projects at Wellesley College. Minimum 3 days/wk onsite (or part-time onsite five days) Anticipated from now through end of August We need assistance in the following tasks ·Setting up meetings with groups of on-campus and off-campus attendees; providing communication to attendees regarding AV support, lunch requirements and room setups · Sending out project documentation like meeting minutes and communicating with architect and engineers on simple logistics (times, locations, etc) Qualifications Under direction from the PM, coordinate RFP documents, research firms, and be point of contact for logistics for the selection committee Assist with uploading and organizing project documents in e-builder properly and consistently · Mailings,Fedex labels, transmittals, project correspondence · An ideal candidate would have some background in a construction firm, and architect or engineering office, or facilities organizations, but not a requirement. Additional Information For more information, Please contact Best Regards, Shobha Mishra ************** Shobha.MishraATartechinfo.com

Job Description About Us: At Lakin Tire East, a Liberty Tire Recycling Company, we're building a sustainable future - one tire at a time. As North America's leading tire recycler, we offer a unique opportunity to make a real impact on the environment. Join our team of nearly 4,000 dedicated employees across 70+ sites and help us transform billions of pounds of waste tires into valuable resources. We're committed to innovation, a circular economy, and providing a rewarding workplace where you can grow and thrive. Job Summary: Lakin Tire East is looking for a Receptionist/Office Administrator. As an office administrator, you would be responsible for answering phones, filing, assisting with accounts receivable and accounts payable, performing miscellaneous office tasks, and providing administrative support to the General Manager, Finance Director, and other departments. Duties and Responsibilities Phone Management Answer incoming calls promptly and professionally, directing calls to appropriate personnel. Take and relay messages accurately when necessary. Manage phone inquiries efficiently to enhance customer service. Filing and Record Keeping Maintain organized files. Ensure that all documents are appropriately categorized and accessible when needed. Assist in the archiving of records and documents in accordance with company policies. Accounts Receivable Assist with processing invoices and payments for accounts receivable. Reconcile discrepancies in accounts and provide regular status updates. Office/Administrative Support Help create a welcoming environment for visitors and staff. Perform miscellaneous office tasks. Provide general administrative support to the General Manager, Finance Director, and other departments as requested. Communication and Collaboration Facilitate communication between departments and assist in the flow of information within the office. Collaborate with team members to support organizational goals and contribute to a positive team environment. Data Entry and Report Generation Perform data entry tasks accurately to update internal databases. Generate reports as required by management or for departmental needs. Compliance and Confidentiality Maintain confidentiality and ensure adherence to safety and company policies. Ensure compliance with relevant laws and regulations as applicable to office practices. Skills and Abilities: Microsoft Office Administrative experience Accounts Receivable Accounts Payable Education and Experience: High school diploma or equivalent; Experience in Accounts Payable, Accounts Receivable, and office Administration preferred. Proficient in Microsoft Office, especially Excel. Strong organizational skills and ability to manage multiple priorities. Effective communication skills, both verbal and written. Bilingual Spanish preferred. Compensation: $20.00- $22.00 hourly, paid Weekly Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance EEO Statement: Liberty Tire Recycling is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, national origin, age, disability, protected veteran status, relationship or association with a protected veteran (spouses or other family members), genetic information, or any other characteristic protected by applicable law.

Secretarial/Clerical/Senior Office Assistant Auto Date Available: Immediate Vacancy Additional Information: Show/Hide Must be reachable on the current Westchester Civil Service List or hold the title in Permanent Status Senior Office Assistant Pupil Personnel Services Office Job Title: Sr. Office Assistant Job Category: Non-Exempt Department/Group: Civil Service Job Description Job Summary: Under general supervision of the Director of PPS, the incumbent performs a wide variety of advanced level tasks providing office support to administrative or professional staff. This position requires a full range of skills in the capability in compiling statistical information for various reports, setting up and maintaining automated records and filing systems, and producing correspondence and other document formats. Duties cover the more difficult and advanced aspects of software applications to create files, manipulate data and process text. A high degree of initiative and independent action is required to ensure work is completed accurately and on a timely basis. This position requires advanced level skills and the position functions independently in carrying out complex assignments. Supervision may be exercised over subordinate personnel. Related work as required. Minimum Qualifications: * Currently hold the permanent title of Sr. Office Assistant (Automated) or reachable on the Westchester Civil Service List * Graduate of High School or GED * Three years experience general office/clerical work, two years using computer applications to maintain automated records, produce correspondence, spreadsheets, forms, reports or other documents * Good knowledge of office procedures, equipment and business English * Good knowledge of the capabilities of computer software applications to produce various formats, such as correspondence, reports, tables, charts and file storage * Ability to utilize word processing equipment to produce copy that is neat, accurate and conforms with standard English usage * Ability to manipulate a standard alphanumeric keyboard at a rate of 35 words per minute * Ability to operate office machines * Ability to effectively use computer applications such as spreadsheets, word processing, calendar, e-mail and database software * Ability to perform simple arithmetic computations * Ability to comprehend written material * Ability to maintain complex records and files * Ability to comprehend and carry out complex verbal and written directions * Ability to get along well with others * Good judgment and discretion, dependability, tact, courtesy, and initiative Primary Activities Duties include but are not limited to: * Support and enhance the office operations through streamlined administrative assistance * Compose documents, reports or correspondence as directed, on a variety of matters including those of a confidential nature * Maintaining filing systems with accurate and complete records and files * Assist district personnel as point of contact for information * Create and manage multiple forms of data through various media and programs, including uploads to various platforms and reporting systems/databases * Assembles materials to be used for analysis and preparation of reports and prepares drafts of reports * Maintain calendar and screen incoming calls * Support the Pupil Personnel Services Department (Frontline applications, Google applications, etc.) * Other duties specific to office assignment Physical Demands While performing the duties of this job, the employee: * is regularly required to stand, walk, and sit * Is regularly required to read, write, speak, understand and communicate in English sufficiently to perform the essential duties of the position * Is regularly required to use hands and fingers to handle or feel objects, tools or controls and to talk and hear * Must have specific vision abilities for close vision, distance vision, and depth perception Work Environment * The noise level in the work environment is typical for a school environment. * The incumbent regularly interacts with the public and other staff and frequently meets multiple demands from several people. * Work is generally performed indoors. Salary: $50,000 - $65,000 Last Updated by: Caroline Almeida Date/Time: 11/4/25 1:31 PM

Pulaski Middle School has an opening for a School Secretary I. Please note: $56,355.00/yr to $61,757.00/yr. To be considered for job openings, interested candidates are invited to visit our district website at ******************* to learn more about this opportunity and view the full job description. About the Consolidated School District of New Britain: The Consolidated School District of New Britain (CSDNB) is a diverse learning community that serves 10,000 students attending 19 schools. We are invested in constantly improving the quality of education for all of our students, aiming to provide them with the tools and resources they need to succeed in the future. We are actively looking for ways to engage our students in becoming dynamic members of the community, both in and outside of the classroom. New Britain offers teachers the opportunity to become part of creating the best-personalized learning and comprehensive whole-child education at every level so students will be prepared for, and positively contribute to a profoundly different future. The vision of the Consolidated School District of New Britain is to continuously pursue excellence in students at a time while promoting and sustaining a safe and secure learning environment. Mission and Vision: In partnership with family and community, the Consolidated School District of New Britain works to provide the best personalized and comprehensive whole-child education at every level so students will be prepared for and positively contribute to a profoundly different future. The Consolidated School District of New Britain strives to pursue excellence one student at a time. For more information, visit the CSDNB website at *************

RSS Job Feed Department: English and Humanities Locations: Poughkeepsie, NY Posted: Dec 9, 2025 Closes: Open Until Filled Type: Full-time Position ID: 195514 Share Located in the heart of New York's beautiful and historic mid-Hudson Valley, just 90 minutes north of New York City, Dutchess Community College (DCC) is one of 64 colleges within the State University of New York, the largest comprehensive public higher education system in the country. DCC's strategic direction is guided by four lenses through which we view our work: Students. Learning. Community. Growth. We are committed to respecting individuality, embracing diversity, being "student-ready," partnering with and serving our community inclusively. The College welcomes and seeks to grow pools of prospective employees who share and are anxious to support the institution's core values: Excellence. Collaboration. Engagement. Equity. Innovation. Job Description: SUMMARY: This is a mid-level position responsible for providing secretarial and clerical support services to a unit or department. While actual duties may vary according to each unit's needs, the incumbent primarily provides skilled keyboarding services in addition to a range of clerical support functions. The position differs from Office Assistant in that the services it provides tend to be broader and more complex. Typically, the incumbent may work for a satellite office, providing some administrative support to a unit leader, or limited supervision to another clerical support position. The incumbent may be expected to be more familiar with polices relating to the administration of the county or the department. The position differs from Supervising Office Assistant in that any supervision exercised tends to be limited and over a much smaller unit. The work is performed under general departmental guidelines, with some input in the development of unit related procedures in relation to record keeping and support procedures. Supervision may be exercised over the work of lower level employees, including the assignment and review of work and scheduling for coverage. TYPICAL WORK ACTIVITIES: Typical work activities for incumbents in this title include those listed below in addition to those work activities performed by lower level clerical support titles. They are indicative of the level and types of activities performed by incumbents in this title. They are not meant to be all inclusive and do not preclude a supervisor from assigning activities not listed which could reasonably be expected to be performed by an employee in this title. * Performs clerical support functions for a unit or satellite office, including skilled keyboarding, reception, record maintenance, and database management; * Prepares reports or summations concerning unit's or program's activities; * Takes minutes and prepares summary notes for unit meetings; * Prepares and maintains manual covering unit procedures, standards and operations; * Processes records for unit including such activities as checking for compliance with accepted procedures, transposing or disseminating information, logging records or coordinating the scheduling of appointments; * May supervise or provide direction to another clerical employee. FULL PERFORMANCE KNOWLEDGE, SKILLS AND ABILITIES: * Knowledge of office practices necessary for interacting with staff and the public, expediting unit work, filing and retrieving information and revising office procedures to provide for maximum efficiency; * Knowledge of software packages for word processing to produce a variety of information and for data base management and spreadsheets to track information; * Knowledge of grammar, spelling, punctuation and required formats necessary to recognize and correct such errors in correspondence, reports and records; * Knowledge of arithmetic to verify calculations and report on unit's work activities; * Skill in operating office automation equipment to produce work accurately and efficiently; Ability to take minutes and prepare summary notes; * Ability to train employees in departmental procedures and guidelines; Ability to organize, maintain and extrapolate information from records; Personal characteristics necessary to perform the duties of the position; Physical condition commensurate with the demands of the position. Requirements: MINIMUM QUALIFICATIONS: Graduation from high school or possession of a high school equivalency diploma AND: Two years of full-time clerical work experience, which involved keyboarding. NOTE: College education may be substituted for the required experience for up to two years with thirty credit hours being equivalent to one year of experience. SPECIAL REQUIREMENTS: * Candidates must indicate keyboarding ability; i.e., courses in keyboarding or keyboarding work experience. Additional Information: The Senior Office Assistant is a Civil Service competitive title, Grade 8. This is a Full-time, permanent position at 35 hours per week with the schedule of Monday - Friday 9am - 5pm. Appointment will be Provisional pending the results of a civil service examination. PLEASE NOTE: We have been notified that the open competitive and interdepartmental promotion exams for Senior Office Assistant will be held on March 1, 2025. In order to take this exam, you MUST apply by January 16, 2025. Please visit ******************************* and select current exams for more information. Classification / Salary Classification: CSEA Salary: $43,408. DCC is an AA/EOE employer. Dutchess Community College (College) as part of The State University of New York, in its continuing effort to seek equity in education and employment, and in support of federal and state anti-discrimination legislation, has adopted a policy to provide an educational and employment environment free from unlawful discrimination on the basis of race, color, national origin, religion, creed, age, sex, sexual orientation, disability, gender identity, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Application Instructions: To be considered please submit an online application, resume and cover letter electronically by clicking on the APPLY NOW button below. All required documents must be uploaded in order for your application to be reviewed and considered. Please click here to login to check/edit your profile or to upload additional documents. Please click CONTACT US if you need assistance applying through this website. In order to be considered for this position your will also need to complete the Examination or Employment Application (.pdf). This application is used to apply for a civil service examination or job opening that has been announced. The candidate should read the examination or recruitment announcement prior to completing this application to determine the required minimum qualifications for the position. Please read the instructions carefully. Further information can be found under "General Exam Info" and "Important Exam Info" under Dutchess County Department of Human Resources. Dutchess Community College is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Applications from minorities, veterans, the disabled and all others are encouraged (AA/EOE).

JOB TITLE: Office Assistant DEPARTMENT: Gastroenterology STATUS: Full Time Non-exempt (Hourly) REPORTS TO: Administrative Supervisor SHIFT/CORE HOURS: Monday, Wednesday, Friday 9:00 AM-5:30 PM and Tuesday/Thursday 10 AM-6:30 PM The Office Assistant is responsible for retrieving medical secretary voice messages and returning calls, scheduling appointments, directing calls to appropriate staff, setting up new patients, this includes new consults which consist of entering all patient demographic information prior to the office visit and mailing out a packet of paperwork for the patient to fill out prior to the scheduled visit, and working closely with the medical secretaries and staff. This position will also scan medical records as needed. DUTIES AND RESPONSIBILITIES Retrieves and responds to voice messages from medical secretary's voice mails and documents into EMR. Schedules/re-schedules appointments including procedures, COVID testing, and follow up appointments. Directs patient calls to appropriate personnel. Triages other staff regarding messages that pertain to them i.e. Prescriptions, Medical Records. Screening phone calls as best as possible. Enters demographic, insurance information, pharmacy, and primary care into EMR when scheduling new patients, and updating existing patient demographics. Scans medical records or medical records requests as needed. Assists other Medical Receptionists and Medical Secretaries as needed including covering hours, booking procedures with corresponding paperwork, pre-authorizations, COVID scheduling, faxing/scanning proper paperwork. Other duties as assigned. EDUCATION & EXPERIENCE Minimum of a High School diploma; Associates Degree preferred. At least one year relevant experience and/or training. EMR experience preferred QUALIFICATIONS & REQUIREMENTS: Strong verbal and written communication skills. Strong organizational skills. Strong Multi-tasking skills. Excellent attention to detail. Ability to work independently on assigned tasks as well as accept direction on given assignments. Able to work collectively with administration and staff. Able to maintain highest level of confidentiality. Premier Medical Group is an Equal Opportunity Employer

Enfield Public Schools Office Assistant Grade: 4 (per contract) Internal Applicants: Must apply online (deadline 12/8 @ midnight) The Office Assistant provides administrative and financial support to ensure accurate processing fiscal processes/procedures. This position requires attention to detail, strong organizational skills, and the ability to work collaboratively within the Business Office. Key Responsibilities * Provide general administrative and clerical support to the Business Office. * Assist with financial and operational tasks, including document processing and record maintenance. * Prepare reports and updates for the Business Manager as requested. * Coordinate communication within the office and with other departments. * Help ensure compliance with district and state requirements. * Utilize office technology and software to support business operations. * Perform additional duties as set forth by the applicable contract and official . Qualifications * High school diploma or equivalent; associate degree in accounting or related field preferred. * Two years of experience in accounting or finance support preferred. * Proficiency in Microsoft Office Suite (Excel, Word) and (MUNIS) financial software. * Strong attention to detail and ability to meet deadlines. * Excellent communication and organizational skills. Work Schedule & Compensation * Full-time, 12-month position. * Grade 4 within the negotiated contract. * Benefits per district policy. Application Process Interested candidates should apply through the Enfield Public Schools employment portal and submit: * Completed application * Resume * References Note: This job description outlines the primary responsibilities and qualifications for the role but is not exhaustive. The district reserves the right to modify duties as needed. Confidentiality and professionalism are essential and non-negotiable. Clerical Contract: Grade 4 (12 month)

Come thrive with us at our exquisite Senior Living Community, Waterstone on High Ridge! We are NOW HIRING a Front Desk Concierge/Receptionist at our extraordinary senior living community! *PART-TIME, 4pm-8pm Tuesdays and Fridays What Makes Bridges/Waterstone a Great Place to Work? Working at EPOCH Senior Living is rewarding and purpose-giving! Do you want to thrive at work in an upbeat, fun and friendly work culture that is life-giving to others? Our team members inspire each other as we honor the lives of the generation before us. We understand the key to success is in hiring talented, dedicated, and knowledgeable individuals who share our mission, and we want you! If you are dependable, compassionate, and genuinely interested in making life healthier and happier for seniors, you would find the perfect fit at EPOCH Senior Living! Here, you'll find close-knit teams of remarkable people working together at our network of premier senior living communities throughout the Northeast - all with the common goal of delivering an exceptional senior living experience for our residents. At EPOCH Senior Living communities, we pride ourselves on being a place where team members feel valued, creativity is fostered and employees and residents feel connected like family. Why Choose EPOCH Senior Living? We offer competitive pay and a generous benefits package for full-time team members that starts on the 1st of the month following the date of hire and 30 hours per week! Ask us about the benefits we offer to our part-time team members. We understand the importance of family and encourage a work/life balance. We offer paid time off, sick time, 7 paid holidays and 3 floating personal holidays per calendar year. Full-Time Benefits Package Medical Plans and Dental Plans with Blue Cross Blue Shield Vision Plan with MetLife Vision Flexible Spending Accounts 401(K) Auto Enrollment through Fidelity after 30 days with a discretionary company match $50,000 Life Insurance Policy VOYA Voluntary Benefits Critical Illness and Accident Verizon Cell phone Discount Wishbone Pet Insurance Discount Training and Growth Opportunities Tuition/Certification Reimbursement with Annual Amount of $500. English Language Classes Applicable Free Parking $1,500 Refer a Friend Bonus Incentive Responsibilities The front desk reception is responsible for answering phones, reception, greeting visitors and administrative responsibilities. The front desk concierge works with families and liaisons between department managers. Qualifications Candidates must be pleasant, able to work with others and some office experience helpful. Must be outgoing and personable, good communicator, courteous and have excellent customer service skills. Computer and phone experience required. Some experience in a Senior Living or Assisted Living community is helpful. If you have a strong passion for seniors, we invite you to become part of an EPOCH team! “I love knowing that I've made a positive impact on my residents or coworkers. Sometimes it's as small as a hug, a compliment, or spending a little extra time…I call that my second paycheck!” - Eileen, Dietary Aide at Bridges Nashua You may contact Jessica Kennedy, Corporate Recruitment Manager at ************ for any questions. Waterstone of High Ridge 215 High Ridge Rd Stamford, CT 06905 Walk-In's Welcome! *************** About EPOCH Senior Living Founded in 1997 and known for delivering outstanding service, EPOCH Senior Living currently operates a network of premier senior living communities throughout the Northeast. With eleven communities, Bridges by EPOCH is New England's largest stand-alone memory care assisted living provider. Offering a range of living options, including independent living, assisted living and memory care supported by Bridges , Waterstone communities are known for offering seniors 62 and over a luxury senior living experience. We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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BASIC FUNCTIONS: Entry-level position reporting to the Associate Director of Accessibility. The Accommodations Assistant is responsible for the support and coordination of tasks that pertain to students with disabilities and their academic, campus life, and testing accommodations. The Accommodations Assistant will provide support for office operations, academic accommodations, and exam proctoring procedures and policies. The Accommodations Assistant will ensure integrity and consistency in exam proctoring processes and all operations and procedures of the Office of Accessibility. KNOWLEDGE AND SKILLS NEEDED: Strong interpersonal, communication, and organizational skills are required. Must be proactive, possess strong attention to detail, and effectively prioritize and manage multiple tasks. Must demonstrate respect for and sensitivity to individuals with disabilities. Knowledge/proficiency in standard computing applications (e.g., MS Office), as well as with network applications/tools (e.g., Outlook, etc.); knowledge of AIM preferred Ability/willingness to acknowledge and comply with ADA (Americans with Disabilities Act) and corresponding legal rulings. Knowledge/proficiency with various software/tools required to support the student educational program, as well as a willingness to learn about and implement new technologies as needed to support the students. EDUCATION: Ideal candidate will have a background in working with students seeking academic accommodations due to accessibility-related issues. Bachelor's degree required. EXPERIENCE: Working with college students and/or students who are at greater risk for struggling academically. Knowledge in the management and maintenance of confidential student records. REPORTS TO: Associate Director of Accessibility, Office of Accessibility. ESSENTIAL FUNCTIONS: Supports students with disabilities accommodation processes and procedures, including how to request accommodations and schedule exams with the Office. Monitor and respond to email and phone inquiries regarding the aspects of exam administration and other relevant manners Correspond with students and faculty regarding scheduling exams Correspondence with faculty, staff, and students on all aspects of the provision of accommodations. Greet students and faculty and staff; provide additional front-line support to the Office, including proctoring exams, securing notetakers, and managing alternative format materials. Assist the Associate Director and office staff with the coordination and preparation of exam proctoring, maintain oversight and consistency for exam policies and procedures to uphold exam integrity and support all other functions of the office. Provide additional support for readers and scribes if needed for exams. Maintain electronic data-keeping utilizing AIM Provide administrative support for faculty and students in completing the accommodations request process and in completing exam accommodation agreement forms Represent the Office of Accessibility via courteous, efficient and professional behavior; uphold the utmost respect for student/family privacy and confidentiality. Disseminate information that requires knowledge of specialized processes related to disability issues and accommodation requests, as well as University policies and procedures. Provides excellent customer service and front-line support for students, faculty and staff, for information regarding the processes and procedures of the Office. Troubleshoot technology issues for students taking exams in the Office of Accessibility. UNUSUAL WORK CONDITIONS: High exposure to confidential information Anticipated hours are 9:30 am to 5:30 pm but the position may require some evening and/or weekend hours. This position is based at Fairfield University's Fairfield, CT campus and is not eligible for immigration assistance. Category: Academic - Staff Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate. *Disclaimer The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice. All offers of employment are contingent upon a satisfactory background check. Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Load a resume or CV first, then upload supporting documents including a cover letter at the bottom of the third page under the "My Experience" section where it says to upload a Resume/CV . You will be able to upload up to 5 other documents in this section. You will be unable to edit your application, so please have all documents available before applying. Faculty Positions: If you need to upload more than 5 documents, please either combine them to upload or email the additional documents to the applicable contact in the job description. Staff positions: If you need to upload more than 5 documents, please either combine them to upload or email them to ****************

As a vital member of the patient care team, you will assist providers and nursing staff with daily office duties in an outpatient setting. This role requires interaction with patients and support for medical practitioners. Responsibilities * Perform specific duties that support patient care. * Take and record vital signs. * Conduct client intake and room patients. * Maintain accurate documentation. * Work in an outpatient setting. Essential Skills * Certification with AAMA or ARMA is mandatory. * 2+ years of experience as a Medical Assistant. * Proficiency in medical assisting and patient care. * Experience with Epic and electronic health records. * Strong communication and flexibility skills. * Medical Assistant Certification is required. Additional Skills & Qualifications * Specialty experience is a plus. * Knowledge of medical terminology and healthcare practices. * A Medical Assistant diploma is preferred. Work Environment The position is based at 84 N Main St, Branford, CT, with the possibility of floating to New Haven, CT. The role requires flexibility as the schedule ranges between 7:00 AM to 5:45 PM, typically working 37.5 hours per week. Dress code and working conditions are typical of a multispecialty healthcare setting. Job Type & Location This is a Contract position based out of Branford, CT. Pay and Benefits The pay range for this position is $19.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Branford,CT. Application Deadline This position is anticipated to close on Dec 15, 2025. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

Function: Under the direct supervision of the Office Manager, provides overall clerical and data entry support to the Community Services Staff. Capabilities required: The incumbent must possess basic typing, MS Office and clerical skills; must possess skill and understanding in dealing with telephone contacts and interpersonal relationships with staff members, clients, and the public; accuracy in cash receipts, disbursements and data entry; and the ability to affirm the philosophies, policies, goals and heritage of the agency, together with the ability to apply these philosophies and goals constructively in the performance of duties. Use of capabilities: (illustrated by typical activities) Assists with maintaining program files and their confidentiality; monitors the flow of data collection and ensures records are kept up to date through accurate data entry and clerical duties. Answers and screens incoming telephone calls from referral sources and clients and provides appropriate information. Greets and responds to visitors to the agency, including staff members, clients and their families, and the public. Sorts and distributes incoming and interdepartmental mail. Assists with ordering and maintaining office supplies. Maintains sign-out logs for office equipment. Assists in disbursing petty cash. Provides additional clerical services as assigned. Education/Experience requirements: High School diploma required. 1-3 years clerical experience preferred. Bilingual in Spanish preferred. Shift: Monday - Thursday Work 2pm - 8pm. * $1,000 Sign On Bonus! Monday-Thursday 2pm-8pm. 24 hours a week.

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Position Summary The Office Administrator will provide administrative support to the Director of Finance. Administrative duties may include, but are not limited to, assisting with payroll, handling A/P and A/R responsibilities, assuring compliance in hourly employee personnel files, scheduling, and general clerical duties, and GL entries. Perform month end closing work, account reconciliations, and profit statement reporting to management. Safeguard company assets, and provide data and fiscal support to other departments within the company This role pays an hourly rate of $23.00-$25.00 Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until March 6, 2026. About the Venue Total Mortgage Arena is a sports and entertainment venue located in Bridgeport, CT. The arena is home to the Bridgeport Islanders (AHL affiliate of the New York Islanders), Sacred Heart University Men's ice hockey, and the Westchester Knicks (NBA G League affiliate of the New York Knicks). In addition to the various sporting events, the arena plays host to various concerts, comedy shows, expos, and family shows Responsibilities * Support both Accounts Payable and Accounts Receivable * Assist with payroll and HR functions in the venue * Assist with event settlements * Post vendor invoices and matching them to purchase orders * Address any vendor questions * Set up new vendors * Check Accounts Payable Mailbox * Process invoices, voids and refunds * Daily bank deposits/TM Sales Deposits * Create customer statements * Support for audit requests * Research vendor inquiries * Overseeing daily office operations to ensure efficiency and organization * Answering phone calls and emails and directing inquiries to the appropriate department or employee based on the nature of the request * Greeting customers and other visitors and directing them to offices and meeting rooms * Tracking, replenishing and ordering office supplies to avoid interruptions in standard front office procedures Qualifications * Degree in Business or related field is desirable * Proficiency in Microsoft such as word processing and spreadsheet applications * Excellent interpersonal and communication skills * Demonstrated ability to function in a fast paced, high-pressure environment * Responsible to work independently * Payroll and scheduling system background * Prior purchasing experience is a plus * Must be initiative-taking with excellent organizational skills Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

KBE Building Corporation: Relationships Are Everything! Join our team today!! KBE's relationship focus means that you can count on us to do the right thing at all times and work in the best interests of your project. We will be proactive and open in all of our communications and interactions with all members of your project team. Our clients, design partners, and trade contractors say they trust KBE to do the right thing - because we build relationships first, buildings second. Read on to see if this is the place for you!! At KBE, we expect the best - and reward it - with excellent compensation and benefits, challenging work, opportunities to learn and grow, and the chance to give back to our communities. Work Life Balance: Paid Paternal/Maternal Leave Vacation, sick, and personal time Paid Holidays Floating Holidays Health and Wellness: Medical and Dental Insurance (Premium cost sharing between the company and employee) Health Incentive Insurance Discount Employee assistance program Vision Care (100% company paid) Corporate Culture: Annual Company Meetings, Company Fun Events, & holiday parties Quarterly Employee Photo Contests - with prizes! Company swag! Mugs, Clothing, Backpacks, and more Employee Work Anniversary Recognition Corporate Commitment to Philanthropy -************************** and company-sponsored charitable events KBEYOU- Focusing on our company growth with career development and training Compensation: Competitive Salaries Employee Referral Bonuses Corporate Contributions toward Monthly Student Loan Repayment Reimbursement for select gym and fitness memberships Tuition Reimbursement for Work-Related Education Company Paid Life Insurance Structured Bonus Program Position Summary: The Office Administrator performs administrative office work for the Operations and administrative Departments. Responsibilities include, but are not limited to, assisting and supporting the KBE Project Executives. Key Responsibilities and Essential Functions: Operations Support Coordinating operations meetings ensuring accuracy around attendees Meeting minutes for all Operations group meetings Booking Travel Cost Report calendar/meetings Field Staffing matrix Maintain Operations vacation schedule and distribute weekly Safety Stickers (As Needed) Generate reports for operations (As Needed) Meeting minutes for peer group meetings Administrative Support Snack Inventory Management Food Setup for Meetings (Monthly/As needed): Friday Breakfast (Weekly): Birthday Cards (Monthly): Building Maintenance (As Needed): Vendor management (As Needed): Mailing and shipping Accounts (As Needed): Office Voicemail Box (Weekly): VP Project Executive Assistance Daily Calendar Management Maintain calendars for 2 VPs Timesheets (Weekly) Reconcile monthly credit card statements CFO/EVP Executive Assistance Schedule meetings and maintain calendar when requested Schedule cost report meeting with CFO and Project Manager General administrative support and other duties as needed Education, Experience, & Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 3+ years in an administrative or support role MS Office suite, specifically Excel and Organizational skills Construction or similar industry experience highly preferred Excellent attention to detail Effective interpersonal communication skills, demonstrate a high level of professionalism, negotiation skills, organizational/time management skills a must KBE Building Corporation is an Equal Opportunity/ Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected Veteran status KBE is a VEVRAA Compliant Federal Contractor.