Office assistant jobs in West Saint Paul, MN - 683 jobs

WAGE: $16.75/ hour Support the food and beverage team with administrative tasks, ensuring smooth operations behind the scenes. Responsibilities: Support administrative tasks for the food and beverage department. Manage inventory records and order supplies. Assist with scheduling and coordinatingassociatesshifts. Handle phone calls and correspondence professionally. Maintain organized files and documentation. Qualifications: Strong organizational and multitasking skills Proficiency with office software (e.g., Microsoft Office) Excellent communication and interpersonal abilities Attention to detail and accuracy Ability to handle confidential information discreetly Friendly and professional demeanor Availability to work flexible hours, including weekends and holidays

Office Coordinator - Bloomington, MN (Onsite II 25 hours/week) We're looking for an organized and proactive Office Coordinator to keep our Minneapolis office running smoothly. You'll support administrative operations, manage mail and supplies, coordinate meetings, and help create a professional, welcoming environment for employees and visitors. What You'll Do: Handle incoming/outgoing mail and shipping Maintain kitchens, conference rooms, and office spaces Assist leadership with expense reports Set up and clean up meetings, including catering Order office supplies and coordinate with vendors Provide front desk support and greet visitors What We're Looking For: High School diploma or equivalent 2+ years of administrative, receptionist, or mailroom experience Professional presence, attention to detail, and ability to multitask Comfortable lifting up to 25 lbs Nice to Have: Corporate office experience If you thrive in keeping an office organized, efficient, and welcoming, this is the role for you!

The Administrative Assistant 3 provides advanced administrative support to executives, teams, or departments. This role independently performs a wide range of complex administrative duties under general supervision, handling sensitive and confidential information with discretion. The position requires strong organizational, communication, writing, and data management skills, as well as proficiency with Microsoft Office and task management tools. Key Responsibilities Administrative & Organizational Support Compile, format, and prepare reports, memos, letters, background materials, and other documentation using word processing and office applications. Schedule, coordinate, and modify meetings, appointments, and group activities as needed. Perform routine administrative and facilities-related support tasks. Track completion of tasks assigned to team members to ensure timely and accurate delivery. Manage cube assignments, equipment requests, and office supply orders for on-site staff. Submit and follow up on service requests related to facility issues. Communication & Documentation Compose clear, professional communications for software developers, managers, and contractors. Respond to or route priority and confidential inquiries on behalf of leadership. Attend meetings, capture detailed notes, track action items, and provide concise meeting summaries. Collect electronic documents and digital signatures; maintain organized archives of employee e-documents. Data & Systems Management Maintain accurate team data, including employee and contractor contact information and team structure. Combine, organize, clean, and analyze data using Microsoft Excel. Manage team task boards, including creating lanes, assigning tasks, and tracking progress. Support audits by serving as the Audit Coordinator, ensuring audits are assigned appropriately and following up with auditors and subject matter experts to meet timelines. Confidentiality & Judgment Exercise sound judgment and discretion when handling confidential, sensitive, or high-priority information. Provide accurate information or referrals while maintaining confidentiality standards. Required Qualifications Advanced proficiency in Microsoft Word, Excel, and other office productivity tools. Strong written and verbal communication skills. Exceptional attention to detail and organizational abilities. Ability to work independently and manage multiple priorities under general supervision. Demonstrated experience performing complex administrative functions. Preferred Qualifications Advanced Excel skills, including pivot tables. Experience with task automation tools. Basic knowledge of Microsoft Power Apps. About Seneca Resources: Seneca Resources is client driven provider of strategic Information Technology consulting services and Workforce Solutions to government and industry. Seneca Resources is a leading IT services provider with offices in Reston, Virginia, Alabama and Columbia, Maryland that service clients throughout the United States. The key to our success lies within our strong corporate culture which drives our business. We challenge our staff through engaging work, and we reward our staff through competitive compensation, extensive professional training, and excellent opportunities for career advancement. In turn, we look for only the best and brightest to join our team. We are an Equal Opportunity Employer and value the benefits of diversity in our workplace.

is located on-site in our Mendota Heights, MN office. About EQ Shareholder Services EQ Shareholder Services provides comprehensive solutions to support organizations throughout their corporate lifecycle, including managing shareholder engagement, maintaining stock registers, facilitating ownership transfers, enabling shareholder meetings, paying dividends, supporting IPOs, and administering employee equity plans. We are dedicated to revolutionizing shareholder services by developing digital solutions that facilitate dematerialization for issuers and shareholders. Our mission is to digitize the way shareholders hold their shares, engage with their investments, and interact with us. We pride ourselves on being at the forefront of innovation, providing a digital-first experience that sets us apart. Our recent acquisition of Notified has expanded our capabilities in investor relations and communications, making us the only global technology partner dedicated to serving both public relations and investor relations solutions. Our commitment to acting quickly on our clients' needs, strengthens and demonstrates our #ClientObsessedApproach, ensuring we deliver exceptional service and support. Role Summary As a transfer agent, we are hired by our clients to maintain records of investors and account balances. The transfer agent records transactions, cancels and issues certificates, processes investor mailings, and deals with other investor problems (e.g., lost or stolen certificates). A transfer agent works to ensure that investors receive interest payments and dividends when they are due, amongst other duties. Core Duties/Responsibilities The successful candidate will be responsible for the following: Sorting and opening received mail, reviewing 200 different documents presented to determine the workflow, preparing opened mail for scanning. Visually inspecting the documents for any business and or customer risk, contamination and Medallion Guarantee stamp. Validate medallion stamps using the industry website to identify lost/stolen medallions to mitigate fraud and potential claims to the business and complete pull requests for medallion annotations. Scanning the mail to create and index documents including certificates and checks. Cross-train and support other departments within Operations such as delivering internal mail and coding Undeliverable mail for resource sharing initiatives Able to lift 20 lbs. Ability to be comfortable both standing and sitting. Position does involve standing for extended periods of time (4-6 hours within 8-10 hour day). Skills, Capabilities and Attributes The successful candidate will demonstrate the following experience, skills and behaviors: High School Diploma/ GED with 2 year+ of incoming and outgoing mail 10 key Data Entry of 6000-8000 key strokes with 98curacy PC experience with working knowledge of MS Office, specifically Outlook, Word and Excel 1+ years of regulated industry experience. 3 + years of experience in a regulated industry One year experience in document scanning equipment and or paper handling operations. Compensation $18.50 - $19.50 hourly We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships. Please note any offer of employment is subject to satisfactory pre-employment screening checks. These consist of 5 year activity & GAP verification, DBS or Access NI, Credit, Sanctions & CIFAS checks ?adid=SXZhbmEuRW1hZHphZGVoLjk0MTU5LjEyODY4QGVxdWluaXRpLmFwbGl0cmFrLmNvbQ

Pay Rate: $16.00 an hour with $2.00 an hour additional shift differential on swing and grave shift ESSENTIAL DUTIES AND RESPONSIBILITIES Anticipate and respond to guests in a friendly and positive manner processing check-ins/check-outs and special requests, verifying billing and creating reservations Provide information about the property and its amenities Monitor room availability and follow restrictions and booking policies and procedures Adhere to cash handling and financial transactions policies and procedures Use equipment properly and adhere to cost controls to reduce expense and waste Generate Property Management System reports and complete shift reconciliation Provide clerical support Knowledgeable of hotel emergency procedures KNOWLEDGE AND CERTIFICATION, SKILLS AND ABILITIES Required Knowledge and Certification: 1+ years prior guest service experience Preferred Knowledge and Certification: 1-year switchboard and/or reservations experience 1-year cash handling experience Required Skills: Accurate and detail-oriented Highly organized and ability to adapt quickly to changing priorities Strong computer skills Microsoft Office (Word, Excel and Outlook) and Windows Excellent verbal and interpersonal communication skills Excellent problem solving skills Proven to accurately type Required Abilities: Ability to follow established dress code policies and practice good personal hygiene Ability to interact with guests, coworkers and management in a professional and courteous manner Ability to enthusiastically and professionally sell and/or up-sell property amenities following proper selling techniques and using defined strategies to maximize room revenues Ability to speak in a clear, concise and pleasant voice Ability to answer a multi-line phone system in a professional and courteous manner Ability to work as part of a team to meet guests needs, and actively contribute to the efforts of other departments when necessary PHYSICAL DEMANDS Must be able to sit for long periods of time with occasional amounts of walking and standing Must have a good sense of balance, and be able to bend and kneel frequently Must be able to reach and twist routinely Must be able to push, pull and grasp objects routinely Must have the ability to independently lift up to 5 pounds occasionally Must be able to perform repetitive hand and wrist motions Must have good eye hand coordination WORKING ENVIRONMENT Work is performed in the Hotel but may require going onto the gaming floor, which includes flashing lights, frequent loud noises and cigarette smoke Must be willing to work a flexible schedule including all shifts, weekends and holidays Extensive computer use Occasionally must deal with angry or hostile individuals High volume of direct public contact

Twin City Staffing is hiring an administrative assistant for a confidential, well-established company in Maple Plain, MN. This is a great opportunity to join a stable, family-owned organization with a strong reputation, long-tenured employees, and a supportive office environment. The ideal candidate is detail-oriented, organized, and comfortable handling a variety of administrative tasks. Location: Maple Plain, MN Wage: $22.00 - $26.00 per hour, depending on experience Hours: Monday - Friday, 8:00 AM - 4:30 PM Benefits of the administrative assistant: Temp-to-hire opportunity Paid Time Off (PTO) upon hire Health insurance Dental insurance Stable, long-term employment Family-friendly work environment Duties of the administrative assistant: Answer phones, take messages, and greet visitors Perform general administrative and clerical support Use Microsoft Excel, Word, and Outlook daily Type well drilling orders using a typewriter (training provided) Coordinate utility locates with MDH and Gopher State One Call Pull permits and assist with invoicing (training provided) Maintain accurate records and organized filing systems Requirements of the administrative assistant: Prior administrative or clerical experience Strong computer skills, especially Microsoft Office High attention to detail and ability to follow instructions Strong communication and multitasking skills Experience in construction, manufacturing, or related industries is a plus Additional information: Apply today! To learn more about this administrative assistant position, contact Charlie at 763-220-7052. EOE: Twin City Staffing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Methodist Hospital is looking to hire a Switchboard Operator to join our switchboard team! Come join us as a Partner for Good and help us make an impact on the care and experience that our patients and their families receive every day. Responsible for providing prompt, courteous and effective response to all calls into Park Nicollet Health Services through the Switchboard. This includes routing calls to appropriate departments, providing patient information, paging on call physicians, code processing, and related communication services. This position will effectively prioritize response to a wide variety of routine, public service and emergency support calls, requiring various problem-solving techniques and judgment. The Switchboard Operator will respond to emergency alerts and alarms to activate proper response, and provide general assistance to colleagues, patients, visitors, and members. This colleague must be a strong multi-tasker, problem solver, possess critical thinking skills and be detail oriented. Work Schedule: FTE 0.7, 28 hours per week, 6am-2:30pm, every other weekend. Required Qualifications: * Minimum 1 year client facing customer service required. * Highly skilled in multitasking, detail-oriented, and possesses strong critical thinking and problem-solving abilities. Demonstrates excellent customer service skills and maintains emotional composure during emergencies. PREFERRED QUALIFICATIONS: * Post-secondary education preferred. * Call center or Switchboard experience preferred. * Knowledge of Health Care industry; eagerness to take on projects and challenges. Benefits: Park Nicollet offers a competitive benefits package (for eligible positions) that includes medical insurance, dental insurance, a retirement program, time away from work, insurance options, tuition reimbursement, an employee assistance program, onsite clinic and much more!

Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost. Qualifications share resume Additional Information For more information, Please contact Shubham ************

Office Assistant (Temporary Assignment: January 2026 - January 2027) At Opus, we build more than buildings. We are building greatness-in our projects, our communities, and our people. Our unique culture, industry-leading expertise, and collaborative project delivery approach set us apart. It's why people join Team Opus, and why they stay. Every day, our associates work together to advance client goals, strengthen communities, and grow their careers-while having fun along the way. Working with Opus means being part of an award-winning team united by a shared mission and driven to deliver meaningful results. If you want to build more, we'd love to have you on the team. Position Summary Based at our Minnetonka headquarters, the Office Assistant will play a key role in supporting Opus and our affiliate companies as we prepare for our headquarters relocation at the end of 2026. This temporary position runs from January 2026 through January 2027 and will assist with packing, organizing, cleaning, and other move-related logistics. In addition to supporting the relocation effort, the Office Assistant will provide daily break and backup coverage for the front desk receptionist and assist with a wide variety of office, facilities, and administrative needs. The ideal candidate will be available Monday-Friday, 10:00 a.m. - 2:30 p.m. The rate for this position is between $20 and $25 per hour, based on experience and qualifications. Duties & Responsibilities Provide daily phone and front desk backup coverage as needed Assist with special projects, events, and department requests Perform general office and administrative tasks Support facilities needs, including workspace organization and upkeep Assist with corporate move activities, including cleaning, clearing spaces, and packing Maintain and stock coffee machines; ensure breakrooms remain clean, organized, and well-supplied Monitor and restock office, copier, and kitchen supplies Place orders for office, kitchen/coffee, and general supplies Manage AED machines and emergency station maintenance across all regions Oversee toner return and recycling program Provide administrative support such as documentation and light data entry Perform other duties as assigned Qualifications High school diploma or equivalent experience Minimum of one year of office reception or administrative support experience Ability to bend, stoop, reach high and low, walk continuously at a steady pace, and lift/carry up to 40 lbs. Strong desire to serve and communicate with associates, visitors, and vendors Punctual, dependable, and detail-oriented Proficiency in Microsoft Office Suite; experience with Microsoft Teams phone systems Professional appearance, positive attitude, and polished interpersonal skills Demonstrated sound reasoning, good judgment, and the ability to work independently Strong verbal and written communication skills Team-oriented mindset with the ability to interact effectively with a diverse group of clients, vendors, and visitors The companies comprising The Opus Group are Equal Opportunity Employers. Women, minorities, veterans, and individuals with disabilities are encouraged to apply.

Full-time, non-exempt, starting pay $30/hour (increase based on qualifications) We're a mission-driven nonprofit committed to realizing a multi-faith, multi-racial democracy in Minnesota. Our team is collaborative, passionate, and driven by our values-and we're looking for a temporary Office Coordinator who shares our commitment to excellence. About the Role: We're seeking a detail-oriented, adaptable Office Coordinator who thrives on being in the support role in a team. This role is critical to the smooth functioning of our office and requires a mix of standard administrative responsibilities and more complex logistical tasks. The right candidate will be calm under pressure, organized, and take pride in enabling others to succeed. Key Responsibilities: Daily Operations & Administrative Support Answer phones, voicemails, and emails; direct inquiries to the appropriate team members. Manage four different Gmail inboxes. Manage meeting space calendars and support with internal scheduling. Handle print jobs, mail/package delivery, and general office flow. Track and order office supplies; maintain a tidy and functional workspace. Coordinate food and orders for meetings-considering budget, dietary needs, and reliability. Communicate with vendors (e.g., copier/printer service providers). Data Entry & Reporting Perform accurate and timely data entry for organizational tracking. Understand how the data is used and ensure accuracy and context. Event Support Assist in planning and logistics for in-person and virtual events. Research venues, gather pricing, and prepare materials. Staff registration tables and manage day-of event needs (occasional evenings/weekends). Personnel & Finance Assistance Assist with onboarding tasks such as I-9 verification and policy review (training provided). Scan and redact checks, help prepare deposit slips for the accountant. Coordinate logistics for staff and volunteer travel (e.g., flight payments). What We're Looking For: Experience in office administration, operations, or logistics. Proficiency with Google Workspace (Gmail, Calendar, Drive, Sheets, Docs). Organized, self-motivated, and comfortable juggling multiple priorities. Strong communication skills and a helpful, low-ego approach. Familiarity with or interest in nonprofit or mission-aligned work. Ability to work in-person on-site. Nice to Have (But Not Required): Experience supporting events or managing travel logistics. Comfort with basic tech troubleshooting. Prior experience in a nonprofit or mission-driven setting. ________________________________________ To Apply: Please send a resume and a brief cover letter or brief statement explaining your interest and fit for the role. We will be interviewing on a rolling basis.

The responsibility of the Receptionist/Administrative Support position is to serve as the primary contact for customers and policy owners as they call and enter the office and to assist with administrative work for financial representatives in the office. Specific responsibilities include but will not be limited to: Reception Greet visitors and direct them appropriately Answer, screen, and record telephone calls Maintain telephone system and agency directory Train new personnel on how to use the phone system Process incoming and outgoing mail; deliver outgoing mail to Post Office Maintain the reception area Make copies, send, and distribute faxes and maintain copy and fax machines Maintain inventory and order office supplies as needed Answer basic policy owner/policy benefit questions Complete and/or assist with projects as assigned by the Office Manager/Director of Operations Cross-train in other support roles Advisor Support Preparing insurance submissions Tracking cases through underwriting and completing tasks necessary for the underwriting decision Limited client communications: medical exam coordination, collection of outstanding information Opening investment accounts Completing financial transactions Creating templated financial plans and other illustrations Support implementation and adoption of technology and workflows Manage data and workflows within the client relationship management (“CRM”) software Communicating with multiple new reps and other stakeholders regarding operational issues and development opportunities QUALIFICATIONS It is recommended that the Receptionist/Administrative Support position have the following qualifications: Basic computer and Microsoft Office experience Multi-line phone experience preferred Filing skills Customer service experience strongly preferred Ability to handle detailed work with high degree of accuracy Excellent interpersonal skills Experience in problem-solving High level of organizational skills Excellent written and oral communication skills Professional office skills Ability to take independent action to make sound decisions Ability to multi-task Ability to be flexible and open-minded. Ability to work effectively with people at all levels

Vista Aircraft Maintenance is seeking to hire a dynamic and highly organized Office Admin to join our team in Wisconsin. The Office Admin supports the daily operations of the Repair Station with a strong focus on HR-related tasks. Reporting to the Accountable Manager, this role manages administrative processes, maintains employee records, prepares reports, and supports communication across teams. This position plays a key part in keeping the Repair Station running smoothly and requires someone who is proactive, organized, and comfortable in a fast-paced environment where priorities can shift quickly. The Office Admin works closely with facilities, maintenance, talent acquisition, HR, and other departments, and must maintain a positive, professional, and service-oriented approach at all times. Vista Aircraft Maintenance is the in-house maintenance provider for the Vista Members' fleet, which comprises an unrivalled fleet of light, super mid-size, long-range and ultra-long-range aircraft. Vista Aircraft Maintenance has multiple maintenance hubs strategically located across the U.S. and Europe. Office Admin Responsibilities: Serve as a gate keeper and main point of contact for visitors and callers, managing badges, access, and inquiries with professionalism. Support calendar coordination by anticipating scheduling conflicts, maintaining meeting discipline, and assisting leaders with administrative needs. Assist with onboarding and offboarding processes, including preparing paperwork, maintaining records, and coordinating mailings. Contribute to a strong workplace culture by helping plan wellness activities, team-building sessions, workshops, and company events. Maintain operational efficiency through accurate data updates, mail organization, supply management, and upkeep of shared office spaces. Partner with the HR Business Partner to support compliance with employment laws, internal policies, and best practices. Required education and experience: High school diploma or equivalent required. At least 3 years of administrative support experience in a corporate or professional environment. Intermediate level of understanding in Microsoft applications including Outlook, Word, Excel, and PowerPoint. Experienced working in ADP Workforce Now, or comparable HRIS Software is preferred. Ability to treat sensitive or confidential information with appropriate discretion. Ability to take initiative, self-directed, results-oriented and prioritize multiple assignments. Why choose Vista America? No two days will be the same, your career with Vista America will be dynamic, challenging, and exciting. Operational Excellence and Innovation: Industry leader in private aviation with numerous career advancement opportunities. Certified™ Great Place to Work , highlighting employee satisfaction and career development. Commitment to Safety and Excellence: Wyvern Wingman Certified, Vista America has a history of performance adhering to rigorous safety practices and continuously surpassing benchmarks. Luxury World Class Fleet: We are committed to the highest standards. Our fleet is comprised of highly sought after aircraft, provided with white-glove opulent service that is guided by an obsessive attention to detail and craftsmanship. Benefits: Medical, Dental, and Vision plans 401(k) program with company matching and 100% vested immediately. Life Insurance and Long/Short term Disability Employee Assistance Program Empty Leg Flight Benefits & Customized Travel Site with Delta Airlines The affiliated operating partners of Vista are equal employment opportunity employers. The affiliated operating partners of Vista do not discriminate against any applicant or employee based on race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, and genetic information, or any other basis protected by applicable law. The affiliated operating partners of Vista also prohibit harassment of applicants or employees based on any of these protected categories. compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

At space150, the office environment is a critical part of our culture and client experience. The Office Coordinator owns the day-to-day operations of that space. You will handle the logistics that keep the agency moving, ensuring the office is organized, welcoming, fun, and efficient. We need someone who is reliable, responsible, and well-organized, with excellent communication skills and the adaptability to handle the shifting needs of a busy agency without missing a beat. This is a temporary to hire, part time, hourly position at up to 30 hours per week. There will be a need for some schedule flexibility based on agency needs from time to time.

Job DescriptionBenefits: 401(k) 401(k) matching Competitive salary Dental insurance Free food & snacks Free uniforms Health insurance Opportunity for advancement Paid time off Wellness resources Benefits/Perks Careers Advancement Opportunities Medical, Wellness, and Retirement Benefits Holiday Pay PTO/ESST time Competitive Compensation Job Summary We are seeking a qualified and caring Dental Front Desk Admin and /or Dental Assistant to join our team! As a Dental Front Desk Admin and /or Dental Assistant, you will provide top-notch dental care that makes our clients feel like family. Your primary role will be to complete administrative tasks such as scheduling appointments. If you have experience assisting chairside, that would be a plus but not required. The ideal candidate has prior experience in a Dental Office. If youre friendly, outgoing, and committed to creating a fantastic dental experience, we want to hear from you! Responsibilities Welcome patients into the treatment area and make them feel comfortable Discuss the dental care plan with patients and answer any questions they have Adhere to all health and safety regulations and office policies Schedule appointments Qualifications Previous experience in a dental office in any capacity Knowledge of dental terminology Experience with dental software, experience with Open Dental a plus! Strong computer and data entry skills Excellent communication and customer service skills Ability to provide high-quality patient care

Direct Support Assistant As a True Friends Direct Support Assistant, you'll make a meaningful impact by supporting participants with personal care, meals, and fun recreational activities while actively engaging and encouraging them to try new things. This role is a rewarding opportunity to help participants, grow, build confidence, and enjoy new experiences in a supportive and inclusive environment. (Please note: this role does not involve administering medication or overnight supervision) Schedule: Part-time, year-round, weekend, day shift Pay: $14.67 Location: In person True Friends Benefits: Flexible scheduling options Opportunities to gain and grow leadership skills Support a healthy work-life balance Free meals during summer months Employee Referral Program Scenic and inspiring work environment Retirement Savings Plan with opportunity for 3% Employer Match Fun, organization-wide Events Cabin Rental Discounts ...and more! How You'll Contribute: Assists participants with activities of daily loving, including personal cares, meals, and recreational/leisure activities Lead recreational and leisure activities as assigned by leadership Report any changes in participant condition promptly Ensure participants' belongings are properly checked in and returned Complete all required documentation accurately and timely Maintain cleanliness and organization of areas used by participants and staff Participate in training and professional development opportunities Attend and actively participates in staff meetings Perform other duties as assigned What You'll Bring to the Table: Age 16-17 (if you are 18 or older please apply for the Direct Support Professional role) Must be able to pass an organizational background study Strong communication skills Able to handle physical aggression and challenging behaviors Detail-oriented with a strong emphasis on safety Team player who can follow instructions effectively Previous experience working with individuals with disabilities preferred Physical demands Ability to see, hear, and communicate verbally Ability to lift up to 50 lbs. Ability to walk, sit, stand, bend, reach, climb, balance, stoop, kneel, crouch, crawl, and move continually during working hours Ability to feel objects and use fingers to operate tools and controls True Friends is a nonprofit organization providing life-changing experiences that enhance independence and self-esteem for children and adults with disabilities. True Friends' programs include camp, respite, retreats, team building, therapy and adaptive riding, and travel; serving over 25,000 individuals annually.

Pay Rate: $16.00 an hour with $2.00 an hour additional shift differential on swing and grave shift ESSENTIAL DUTIES AND RESPONSIBILITIES Anticipate and respond to guests in a friendly and positive manner processing check-ins/check-outs and special requests, verifying billing and creating reservations Provide information about the property and its amenities Monitor room availability and follow restrictions and booking policies and procedures Adhere to cash handling and financial transactions policies and procedures Use equipment properly and adhere to cost controls to reduce expense and waste Generate Property Management System reports and complete shift reconciliation Provide clerical support Knowledgeable of hotel emergency procedures KNOWLEDGE AND CERTIFICATION, SKILLS AND ABILITIES Required Knowledge and Certification: 1+ years prior guest service experience Preferred Knowledge and Certification: 1-year switchboard and/or reservations experience 1-year cash handling experience Required Skills: Accurate and detail-oriented Highly organized and ability to adapt quickly to changing priorities Strong computer skills Microsoft Office (Word, Excel and Outlook) and Windows Excellent verbal and interpersonal communication skills Excellent problem solving skills Proven to accurately type Required Abilities: Ability to follow established dress code policies and practice good personal hygiene Ability to interact with guests, coworkers and management in a professional and courteous manner Ability to enthusiastically and professionally sell and/or up-sell property amenities following proper selling techniques and using defined strategies to maximize room revenues Ability to speak in a clear, concise and pleasant voice Ability to answer a multi-line phone system in a professional and courteous manner Ability to work as part of a team to meet guests needs, and actively contribute to the efforts of other departments when necessary PHYSICAL DEMANDS Must be able to sit for long periods of time with occasional amounts of walking and standing Must have a good sense of balance, and be able to bend and kneel frequently Must be able to reach and twist routinely Must be able to push, pull and grasp objects routinely Must have the ability to independently lift up to 5 pounds occasionally Must be able to perform repetitive hand and wrist motions Must have good eye hand coordination WORKING ENVIRONMENT Work is performed in the Hotel but may require going onto the gaming floor, which includes flashing lights, frequent loud noises and cigarette smoke Must be willing to work a flexible schedule including all shifts, weekends and holidays Extensive computer use Occasionally must deal with angry or hostile individuals High volume of direct public contact

Office Assistant (Temporary Assignment: January 2026 - January 2027) At Opus, we build more than buildings. We are building greatness-in our projects, our communities, and our people. Our unique culture, industry-leading expertise, and collaborative project delivery approach set us apart. It's why people join Team Opus, and why they stay. Every day, our associates work together to advance client goals, strengthen communities, and grow their careers-while having fun along the way. Working with Opus means being part of an award-winning team united by a shared mission and driven to deliver meaningful results. If you want to build more, we'd love to have you on the team. Position Summary Based at our Minnetonka headquarters, the Office Assistant will play a key role in supporting Opus and our affiliate companies as we prepare for our headquarters relocation at the end of 2026. This temporary position runs from January 2026 through January 2027 and will assist with packing, organizing, cleaning, and other move-related logistics. In addition to supporting the relocation effort, the Office Assistant will provide daily break and backup coverage for the front desk receptionist and assist with a wide variety of office, facilities, and administrative needs. The ideal candidate will be available Monday-Friday, 10:00 a.m. - 2:30 p.m. The rate for this position is between $20 and $25 per hour, based on experience and qualifications. Duties & Responsibilities Provide daily phone and front desk backup coverage as needed Assist with special projects, events, and department requests Perform general office and administrative tasks Support facilities needs, including workspace organization and upkeep Assist with corporate move activities, including cleaning, clearing spaces, and packing Maintain and stock coffee machines; ensure breakrooms remain clean, organized, and well-supplied Monitor and restock office, copier, and kitchen supplies Place orders for office, kitchen/coffee, and general supplies Manage AED machines and emergency station maintenance across all regions Oversee toner return and recycling program Provide administrative support such as documentation and light data entry Perform other duties as assigned Qualifications High school diploma or equivalent experience Minimum of one year of office reception or administrative support experience Ability to bend, stoop, reach high and low, walk continuously at a steady pace, and lift/carry up to 40 lbs. Strong desire to serve and communicate with associates, visitors, and vendors Punctual, dependable, and detail-oriented Proficiency in Microsoft Office Suite; experience with Microsoft Teams phone systems Professional appearance, positive attitude, and polished interpersonal skills Demonstrated sound reasoning, good judgment, and the ability to work independently Strong verbal and written communication skills Team-oriented mindset with the ability to interact effectively with a diverse group of clients, vendors, and visitors The companies comprising The Opus Group are Equal Opportunity Employers. Women, minorities, veterans, and individuals with disabilities are encouraged to apply.

Job Description Office Coordinator Full-time, non-exempt, starting pay $30/hour (increase based on qualifications) We're a mission-driven nonprofit committed to realizing a multi-faith, multi-racial democracy in Minnesota. Our team is collaborative, passionate, and driven by our values-and we're looking for a temporary Office Coordinator who shares our commitment to excellence. About the Role: We're seeking a detail-oriented, adaptable Office Coordinator who thrives on being in the support role in a team. This role is critical to the smooth functioning of our office and requires a mix of standard administrative responsibilities and more complex logistical tasks. The right candidate will be calm under pressure, organized, and take pride in enabling others to succeed. Key Responsibilities: Daily Operations & Administrative Support Answer phones, voicemails, and emails; direct inquiries to the appropriate team members. Manage four different Gmail inboxes. Manage meeting space calendars and support with internal scheduling. Handle print jobs, mail/package delivery, and general office flow. Track and order office supplies; maintain a tidy and functional workspace. Coordinate food and orders for meetings-considering budget, dietary needs, and reliability. Communicate with vendors (e.g., copier/printer service providers). Data Entry & Reporting Perform accurate and timely data entry for organizational tracking. Understand how the data is used and ensure accuracy and context. Event Support Assist in planning and logistics for in-person and virtual events. Research venues, gather pricing, and prepare materials. Staff registration tables and manage day-of event needs (occasional evenings/weekends). Personnel & Finance Assistance Assist with onboarding tasks such as I-9 verification and policy review (training provided). Scan and redact checks, help prepare deposit slips for the accountant. Coordinate logistics for staff and volunteer travel (e.g., flight payments). What We're Looking For: Experience in office administration, operations, or logistics. Proficiency with Google Workspace (Gmail, Calendar, Drive, Sheets, Docs). Organized, self-motivated, and comfortable juggling multiple priorities. Strong communication skills and a helpful, low-ego approach. Familiarity with or interest in nonprofit or mission-aligned work. Ability to work in-person on-site. Nice to Have (But Not Required): Experience supporting events or managing travel logistics. Comfort with basic tech troubleshooting. Prior experience in a nonprofit or mission-driven setting. ________________________________________ To Apply: Please send a resume and a brief cover letter or brief statement explaining your interest and fit for the role. We will be interviewing on a rolling basis. Powered by JazzHR aqk99rqliz

The responsibility of the Receptionist/Administrative Support position is to serve as the primary contact for customers and policy owners as they call and enter the office and to assist with administrative work for financial representatives in the office. Specific responsibilities include but will not be limited to: Reception Greet visitors and direct them appropriately Answer, screen, and record telephone calls Maintain telephone system and agency directory Train new personnel on how to use the phone system Process incoming and outgoing mail; deliver outgoing mail to Post Office Maintain the reception area Make copies, send, and distribute faxes and maintain copy and fax machines Maintain inventory and order office supplies as needed Answer basic policy owner/policy benefit questions Complete and/or assist with projects as assigned by the Office Manager/Director of Operations Cross-train in other support roles Advisor Support Preparing insurance submissions Tracking cases through underwriting and completing tasks necessary for the underwriting decision Limited client communications: medical exam coordination, collection of outstanding information Opening investment accounts Completing financial transactions Creating templated financial plans and other illustrations Support implementation and adoption of technology and workflows Manage data and workflows within the client relationship management (CRM) software Communicating with multiple new reps and other stakeholders regarding operational issues and development opportunities QUALIFICATIONS It is recommended that the Receptionist/Administrative Support position have the following qualifications: Basic computer and Microsoft Office experience Multi-line phone experience preferred Filing skills Customer service experience strongly preferred Ability to handle detailed work with high degree of accuracy Excellent interpersonal skills Experience in problem-solving High level of organizational skills Excellent written and oral communication skills Professional office skills Ability to take independent action to make sound decisions Ability to multi-task Ability to be flexible and open-minded. Ability to work effectively with people at all levels