Office manager/administrative assistant jobs in Everett, WA - 154 jobs

24Seven is partnering with one of our Asset Management clients that is searching for a Office Administrative Assistant to join their team for an exciting new contract! This role is starting ASAP for the next 2+ weeks! Pay $28/hr! A private family office in the Bellevue/Kirkland area is seeking a highly professional Temporary Office Administrative Assistant to provide front-office and administrative coverage while the current Executive Business Partner is on vacation. This role will function as a temporary receptionist and office manager, ensuring smooth daily operations and a polished, confidential office environment. There is potential for full-time consideration based on performance and business needs. Key Responsibilities Serve as the primary front-desk point of contact, welcoming and directing guests with professionalism Manage conference room scheduling, meeting setup, and overall office readiness Open and close the office daily; ensure the office is secure and operating efficiently Provide general administrative support as needed (calendar coordination, document handling, light office tasks) Maintain office organization, supplies, and vendor coordination as required Support a small, high-trust team in a confidential, discreet environment Act as an extension of leadership by maintaining professionalism and operational continuity Qualifications 2-3 years of experience in an executive assistant, office manager, receptionist, or operations support role Experience supporting senior leaders or working in professional services, finance, or investment environments strongly preferred MUST be able to come onsite to Bellevue 8:30A-5:30P Monday-Friday If this is something you would be interested in, apply today as we are conducting interviews ASAP!

You Belong Here. At MultiCare, we strive to offer a true sense of belonging for all our employees. Across our health care network, you will find a dynamic range of meaningful careers, opportunities for growth, safe workplaces, and flexible schedules. We are connected by our mission - partnering and healing for a healthy future - and dedicated to the health and well-being of the communities we serve. FTE: 1.0, Shift: Days, Schedule: Monday - Friday Annual Salary: $140,000.

We are looking for a Dental Office Manager to organize and coordinate administration duties and Practice procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety. Practice manager duties and responsibilities include scheduling appointments, making office supplies arrangements, greeting patients, and providing general administrative support to our employees. Previous experience as a Front office manager or Office administrator would be an advantage. A successful Office manager should have experience with a variety of office software (email tools, spreadsheets, and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. Responsibilities Serve as the point person for practice manager duties including appointments, bank & office ledger, AP/AR, staff management, time and attendance, order supplies, facilitating meetings, office reputational management. Organize and manage office flow. Maintain the office condition and arrange necessary repairs Partner with HR to update and maintain office policies as necessary Organize office operations and procedures Ensure that all items are invoiced and paid on time Manage office General and Administrative budget, ensure accurate and timely reporting Address employees query regarding office management issues Qualifications & Skills Proven experience as an Office manager, Front office manager, or Administrative assistant Knowledge of office administrator responsibilities, systems, and procedures Proficiency in MS Office (MS Excel and MS Outlook, in particular) Hands-on experience with office machines (e.g. fax machines and printers) Familiarity with email scheduling tools Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational and planning skills in a fast-paced environment A creative mind with an ability to suggest improvements High School degree; additional qualification as an Administrative assistant or Secretary will be a plus Job Type Full-time Benefits In house Dental Benefits Health Benefits Paid Sick Time Paid Time Off Pay $32-$40 per hour (based on experiences)

Description This is a hybrid role, with the expectation of 3 days per week in-person at our Seattle office, located at 1201 2nd Ave, Ste 1950, Seattle, WA 98101 About Us: Pacvue is the leading software suite for eCommerce advertising, sales, and intelligence. We help some of the world's largest brands grow their business on Amazon, Walmart, Instacart, and other marketplaces and work with sellers and agencies of all sizes to help them compete in the constantly changing world of online retail. Our mission is to empower teams to win in the future of eCommerce, and we do it by building first-to-market technology, solving complex problems with our customers, and bringing expertise, collaboration, and innovation to our work every single day. Why work at Pacvue? * Be on the cutting edge - Pacvue is transforming the way brands and sellers win online. Our product uses machine learning, artificial intelligence, and data to make intelligent decisions and recommendations. * Have fun - we have an energetic and passionate team with a joint mission to win and help our brands and sellers succeed. * Learn - from the best! Our team is full of talented people who want to help you learn, grow - providing you with mentorship, the industry's best practices and thought leadership. * Grow fast - the eCommerce industry has grown fast in the past 2-3 years. Pacvue has grown even faster than most high-tech companies in the market. About the role: Pacvue is seeking a C-level Executive Assistant and Office Manager for our fast growing Seattle location. The AE needs to be experienced in supporting top level executives with day-to-day administrative support and calendar management. Additionally, this role will be responsible for all aspects of office management including on prem support, ordering supplies, maintaining kitchen, supporting in person events and meetings as well as employee experience activities Our EA needs to be self-directed and be able to think on behalf of an executive, especially when thinking through details related to travel, business meetings, conferences and events. Quick responsiveness, attention to details and strong communications skills are essential. Responsibilities: You will support 3 Senior Leaders and will be responsible for in person support of the Seattle office as well: EA responsibilities: * Calendar Management - Scheduling meetings, small in-office/on-site gatherings, weekly 1:1 check-ins. These calendars are ever-changing and often will need to navigate multiple time zones. Most meetings are on zoom, but occasionally, there is a need to manage in-person logistics. * Travel - Assist in planning business trips, often requiring international travel. Planning includes air, transportation, lodging, scheduling business meetings, visa submissions, meals, etc. Travel may also include coordination with local events or conferences. * Expenses - Submit expenses from internal meetings, travel, conferences, meals, etc. using our internal expense management system. * Internal Coordination - work closely with the internal admins to ensure excellent flow of communication and information so that the team is well aligned and works in a collaborative manner. * Meeting management - As needed, help organize, send invites, track responses, gather materials, decks for internal and external meetings. Ensure zoom links and presentations are submitted prior to the meeting and that presenters are prepared. Order supplies and business cards as requested. Office Management Responsibilities * Event/Meeting Coordination - manage the organization, agenda, materials, and all logistics related to events. May include customer/partner meetings, board meetings and executive offsites. * On-site support - ensure employees have key card access, seating, tech set-up (with the support of the IT team). Order supplies and receive packages. Maintain an orderly work area and kitchen * Employee Experience - curate in office get-togethers, happy hours, volunteering & community events. Skills & Qualifications: * Experience supporting C-level executives in a fast-paced, ever-changing environment * Highly autonomous, but a team player willing to collaborate with the EA staff as well as across the company with key contacts * Takes the initiative and is extremely customer focused and organized * Comfortable navigating complicated calendars, international and US time zones * Able to make decisions and execute flawlessly * Quick learner with new technology and comfortable adapting to different systems. Our team uses Outlook, Zoom, and Slack * Strong project management and communication skills Benefits: * Flexible Paid Time Off * Paid Holidays and Floating Holidays * Medical, Dental, Vision, FSA/HSA, Life Insurance and Pet Insurance * 401k with Employer Match * Take up to 2 Days of Paid Time Off to Volunteer with a 501c Organization * Paid Parental Leave The annual base salary range for this position is $105,000-$120,000. The actual salary will vary depending on the applicant's experience, skills, and abilities as well as internal equity and market data for their location. This position is also eligible for an additional annual bonus compensation through one of Pacvue's highly attractive incentive plans, full details will be provided during the recruitment process. #LI-REMOTE Pacvue is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. Salary105,000.00 - 120,000.00 Annual Listing Type Jobs Categories Clerical/Administrative | Management | Office Position Type Full Time Salary Min 105000.00 Salary Max 120000.00 Salary Type /yr.

Job Description This is a hybrid role, with the expectation of 3 days per week in-person at our Seattle office, located at 1201 2nd Ave, Ste 1950, Seattle, WA 98101 About Us: Pacvue is the leading software suite for eCommerce advertising, sales, and intelligence. We help some of the world's largest brands grow their business on Amazon, Walmart, Instacart, and other marketplaces and work with sellers and agencies of all sizes to help them compete in the constantly changing world of online retail. Our mission is to empower teams to win in the future of eCommerce, and we do it by building first-to-market technology, solving complex problems with our customers, and bringing expertise, collaboration, and innovation to our work every single day. Why work at Pacvue? Be on the cutting edge - Pacvue is transforming the way brands and sellers win online. Our product uses machine learning, artificial intelligence, and data to make intelligent decisions and recommendations. Have fun - we have an energetic and passionate team with a joint mission to win and help our brands and sellers succeed. Learn - from the best! Our team is full of talented people who want to help you learn, grow - providing you with mentorship, the industry's best practices and thought leadership. Grow fast - the eCommerce industry has grown fast in the past 2-3 years. Pacvue has grown even faster than most high-tech companies in the market. About the role: Pacvue is seeking a C-level Executive Assistant and Office Manager for our fast growing Seattle location. The AE needs to be experienced in supporting top level executives with day-to-day administrative support and calendar management. Additionally, this role will be responsible for all aspects of office management including on prem support, ordering supplies, maintaining kitchen, supporting in person events and meetings as well as employee experience activities Our EA needs to be self-directed and be able to think on behalf of an executive, especially when thinking through details related to travel, business meetings, conferences and events. Quick responsiveness, attention to details and strong communications skills are essential. Responsibilities: You will support 3 Senior Leaders and will be responsible for in person support of the Seattle office as well: EA responsibilities: Calendar Management - Scheduling meetings, small in-office/on-site gatherings, weekly 1:1 check-ins. These calendars are ever-changing and often will need to navigate multiple time zones. Most meetings are on zoom, but occasionally, there is a need to manage in-person logistics. Travel - Assist in planning business trips, often requiring international travel. Planning includes air, transportation, lodging, scheduling business meetings, visa submissions, meals, etc. Travel may also include coordination with local events or conferences. Expenses - Submit expenses from internal meetings, travel, conferences, meals, etc. using our internal expense management system. Internal Coordination - work closely with the internal admins to ensure excellent flow of communication and information so that the team is well aligned and works in a collaborative manner. Meeting management - As needed, help organize, send invites, track responses, gather materials, decks for internal and external meetings. Ensure zoom links and presentations are submitted prior to the meeting and that presenters are prepared. Order supplies and business cards as requested. Office Management Responsibilities Event/Meeting Coordination - manage the organization, agenda, materials, and all logistics related to events. May include customer/partner meetings, board meetings and executive offsites. On-site support - ensure employees have key card access, seating, tech set-up (with the support of the IT team). Order supplies and receive packages. Maintain an orderly work area and kitchen Employee Experience - curate in office get-togethers, happy hours, volunteering & community events. Skills & Qualifications: Experience supporting C-level executives in a fast-paced, ever-changing environment Highly autonomous, but a team player willing to collaborate with the EA staff as well as across the company with key contacts Takes the initiative and is extremely customer focused and organized Comfortable navigating complicated calendars, international and US time zones Able to make decisions and execute flawlessly Quick learner with new technology and comfortable adapting to different systems. Our team uses Outlook, Zoom, and Slack Strong project management and communication skills Benefits: Flexible Paid Time Off Paid Holidays and Floating Holidays Medical, Dental, Vision, FSA/HSA, Life Insurance and Pet Insurance 401k with Employer Match Take up to 2 Days of Paid Time Off to Volunteer with a 501c Organization Paid Parental Leave The annual base salary range for this position is $105,000-$120,000. The actual salary will vary depending on the applicant's experience, skills, and abilities as well as internal equity and market data for their location. This position is also eligible for an additional annual bonus compensation through one of Pacvue's highly attractive incentive plans, full details will be provided during the recruitment process. #LI-REMOTE Pacvue is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.

Our mission is to catalyze innovations that solve global problems and improve the lives of the world's poorest people. We do this by incubating products, advocating for important causes, engaging with global organizations, and managing venture investments. Gates Ventures is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. The Team: Our mission is to catalyze innovations that solve global problems and improve the lives of the world's poorest people. We do this by incubating products, advocating for important causes, engaging with global organizations, and managing venture investments. The Role: This is a unique opportunity to apply administrative, tactical, and strategic skillset in support of the Executive Office. The role provides proactive, high-level administrative and project management support across both business and personal priorities, including complex correspondence and initiative tracking. Unlike a traditional Executive Assistant role, this position focuses less on calendar management and direct principal support and more on correspondence management, operational systems, and project management and cross-team execution on behalf of the Executive Office. This position also serves as a resource and mentor to administrative teams across the organization and collaborates closely with the leadership team on cross-company initiatives, strategy, and communications. While integral to the Executive Office, this is a behind-the-scenes role and does not involve direct, day-to-day interaction with the principal. Responsibilities: Monitor all incoming correspondence and gifts; routing appropriately and following up to ensure all communications are fully addressed. Coordinate outgoing correspondence from partner teams, ensuring principal alignment, voice, and grammatical accuracy. Serve as a collaborative liaison and partner to teams within and external to Gates Ventures. Coordinate extensive mass mailing projects, from inception to execution. Comprehensively manage and update the Executive Office and Principal's CRM contacts, ensuring timely updates and comprehensive tracking. Maintain complex records and tracking systems for large-scale, highly detailed projects, continuously reassessing priorities and proactively communicating changes. Track book inventory and in-office library. Handle autograph requests as directed and maintain records. Some invoice and expense reporting management, as needed. Other duties as needed to support the smooth operation of the principal's business and personal affairs. Impact: Success in this role enables the Executive Office and leadership team to operate with focus, efficiency, and confidence by ensuring that complex initiatives, communications, and priorities are managed seamlessly behind the scenes. By anticipating needs, maintaining rigor across processes, and keeping work moving across teams, this role allows senior leaders to dedicate their time and attention to strategy, decision-making, and external engagement. Qualifications: The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Any combination of relevant academic and work experience. Enthusiasm about the function and importance of behind-the-scenes administrative support. Maturity, kindness, warmth, graciousness, and a keen understanding of the importance of discretion. Adaptability and positive, team-focused approach to work assignments and responsibilities. Demonstrated outstanding interpersonal and communications skills, including the ability to build community and earn trust quickly. Proven skill and enthusiasm for the art of writing. Flexible in changing situations. Proactive ability to anticipate needs and address problems before they occur. Able to manage several projects at a time with constant interruptions. Positive, cooperative, and professional attitude even in stressful and time-sensitive situations. Demonstrated experience maintaining confidentiality and privacy. Able to pass extensive background investigation. Fluency in Microsoft Office, particularly Outlook and OneNote. Prior experience managing CRM systems preferred. This role is based in our Kirkland office. As with most high-level administrative support positions, some work will be required outside of normal office hours, including occasional evenings, weekends, and holidays. Compensation and Benefits The salary range for this position is $115,000-125,000. Starting salary offers will vary depending on a number of factors, including education, experience, and qualifications. Gates Ventures offers a comprehensive benefits package including medical, dental, vision, life, and disability insurance and a 401(k) program with employer match. Our benefits also include generous paid time off for vacation, sick leave, and holidays.

If you want to further your career with an incredible team centered dental office, then look no further! Our practice is seeking a top-notch, high energy Dental Office Manager to join our team. Our goal is to provide quality patient care and helping patients to enjoy their dental experience. That's where you come in! We need a manager who can: • Answer phones, schedule efficiently, and create and present treatment plans • Work with insurances and provide financial arrangements for increased case acceptance • Maintain a friendly, warm and clean environment for patients and their families • Lead, motivate and supervise the team • Assist in dental team development • Maintain office flow, punctuality and productivity We offer: • Competitive Pay • Paid Time Off (PTO) and Paid Holidays Please send your resume today for immediate review. We look forward to hearing from you!

Dental Office Manager - Join us. Where your smile truly matters! At Ideal Dental, we're on a mission to revolutionize dental care-and we want you to be part of the journey! As one of North America's fastest-growing dental groups, we're driven by our vision to provide exceptional, comprehensive dental services all under one roof. Established in 2008, we're proud to be clinician-founded and clinician-led, with a focus on patient-centered care and an unwavering commitment to innovation and growth. Job Summary: A Dental Office Manager is responsible for overseeing all day-to-day operations of the dental office to ensure smooth and efficient functioning. This includes managing patient service issues to guarantee high levels of guest satisfaction, fostering office morale to promote a positive company culture, and creating staff schedules. The Dental Office Manager is expected to complete daily and monthly reports and take on additional responsibilities as required to support the office's needs. Every day, you'll help create beautiful smiles and contribute to the health and well-being of the community. Responsibilities · Oversee Daily Operations: Ensure the dental office runs smoothly by managing all day-to-day activities, from patient flow to team coordination. · Deliver Exceptional Patient Service: Address and resolve patient service issues with professionalism and care, ensuring every guest leaves with a positive experience. · Develop and Manage Team: Lead, mentor, and support the dental team, providing opportunities for professional development while ensuring the team works collaboratively to achieve office goals. · Foster Team Morale: Build and maintain a supportive, engaging work environment that aligns with our company culture and inspires the team to excel. · Staff Scheduling: Create and manage efficient staff schedules, balancing office needs with team availability to ensure optimal coverage and productivity. · Audit Patient Accounts: Review and verify patient accounts for accuracy, ensuring all billing and records are in top shape. · Guide Treatment Plans: Present treatment options clearly and compassionately, assisting patients in overcoming financial barriers and helping them make informed decisions. · Track Office Performance: Complete daily and monthly reports, analyzing key metrics to help drive office efficiency and growth. · Support Office Needs: Take on additional duties as required, contributing to the overall success of the office in various capacities. · Travel for DeNovo Offices: Be flexible and open to traveling to newly acquired DeNovo offices as needed to support their integration and ensure seamless operations. What do you need to have to be a part of our team? A minimum of 2 years of management experience, with dental experience preferred to bring expertise to the role. A high school diploma or equivalent. A welcoming smile and a positive attitude that creates a friendly and inviting atmosphere for both patients and staff. Strong communication and customer service skills to ensure effective interaction with patients and team members. Proven leadership abilities, with a talent for leading by example and motivating the team to succeed. A natural desire and ability to connect with and serve guests, ensuring they feel valued and well cared for. Excellent multi-tasking skills, with the ability to stay organized and focused while working in a fast-paced environment. DeNovo Offices: New or acquired offices may require travel. Why You'll Love It Here: At Ideal Dental, we're committed to helping you grow professionally, providing you with opportunities to expand your skills, work with cutting-edge technology, and make a lasting impact on your patients. If you're passionate about dental care, thrive in a dynamic, supportive environment, and want to be part of a team that values both excellence and compassion, this is the place for you. · MONTHLY BONUS POTENTIAL Medical insurance. Discounted dental benefits for the employee, their spouse, and dependent children. Paid holidays. Paid Time Off (PTO). 401K. Employee scholarship program. At Ideal Dental, we're dedicated to putting smiles on the faces of our guests and our team. We foster a supportive, positive environment where every team member can thrive, grow, and enjoy their work. Join us and be part of a culture where your smile truly matters.

Immunome is a clinical-stage targeted oncology company committed to developing first-in-class and best-in-class targeted cancer therapies. We are advancing an innovative portfolio of therapeutics, drawing on leadership that previously played key roles in the design, development, and commercialization of cutting-edge therapies, including antibody-drug conjugate therapies. Our pipeline includes varegacestat, a late-clinical stage GSI; IM-1021, a clinical-stage ROR1 ADC; and IM-3050, a FAP-targeted radiotherapy that recently received IND clearance. We are also advancing a broad portfolio of early stage ADCs pursuing undisclosed solid tumor targets. Position Overview Immunome is seeking a highly organized and service-oriented Office Manager to support day-to-day office operations and ensure a welcoming, efficient, and well-functioning workplace. This role is responsible for performing functional and administrative tasks that enable smooth office operations, including reception activities, resource coordination, and vendor management. The Office Manager serves as a key point of contact for employees, visitors, and service providers, delivering excellent customer service and supporting a positive workplace experience. This role requires strong interpersonal communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced biotechnology environment. Responsibilities General Office Operations Serve as the primary point of contact for office reception and guest management, including greeting visitors, managing access, procuring badges, collecting NDAs, and escorting guests as needed. Coordinate incoming communications by monitoring the company phone line, directing calls appropriately, distributing mail, and assisting with general correspondence. Manage outgoing office shipping and mail requests. Coordinate catering for meetings, team lunches, and company events. Act as the primary contact for facilities-related service requests, including building management, janitorial services, and internal facilities support. Resource & Vendor Management Maintain inventory of office supplies, amenities, and shared resources. Manage coffee, snacks, and common-area supplies to support employee needs. Coordinate with external vendors providing office services. Assist with conference room scheduling and meeting logistics. Provide backup support for laboratory shipping and receiving functions as needed. Qualifications 1+ year of experience supporting facilities, operations, or administrative functions in a medium to large office environment. Experience in biotechnology, pharmaceutical, medical device, or other regulated environments strongly preferred. Knowledge and Skills Excellent customer service skills with a professional and welcoming demeanor. Strong organizational skills and attention to detail. Ability to learn new systems and processes quickly. Effective communication and problem-solving abilities. Ability to manage multiple tasks and priorities simultaneously. Collaborative mindset and willingness to support team needs across functions. Proficiency with basic office software and scheduling tools. Washington State Pay Range$70,731-$90,186 USD E/E/O Immunome, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. E-Verify Immunome, Inc. is a participant in E-Verify. Please review the following notices: E-Verify Participation Poster | Right to Work Poster (English) | Right to Work Poster (Spanish).

Job DescriptionBenefits: 401(k) 401(k) matching Bonus based on performance Health insurance Paid time off Training & development Dental insurance Join Our Team as an Office Manager! Are you an administrative professional looking to leverage your customer service skills and engaging personality into a fulfilling and dynamic career? Ace Handyman Services is seeking highly organized and motivated individuals to join our team! As a national leader in home improvement and repair, we are committed to providing exceptional service tailored to our customers' needs. What Youll Do: In this role, you will be the first point of contact for customers, educating them about our services and matching them with the right craftsmen for their projects. Youll also play a critical role in managing daily schedules, ensuring smooth operations, and creating a seamless customer journey. No construction experience is requiredjust a passion for exceptional service and a growth mindset! Why Join Us? This position offers a fantastic opportunity to grow into a leadership role while tackling new challenges daily. Youll work with a nationally recognized brand while enjoying the flexibility and close-knit environment of a locally owned and independently operated franchise. What We Offer: Competitive pay: $30-$40 per hour Health insurance 401(k) with employer match Paid vacation Performance-based bonuses Career growth and advancement opportunities Regular pay reviews And more! If youre ready to take the next step in your career, wed love to connect with you. Apply today! Job Responsibilities As an Office Manager, you will play a key role in managing inbound and outbound customer interactions, providing education on our services, and coordinating work and project schedules for our craftsmen. This includes offering expert guidance on pricing, availability, and service options while ensuring seamless logistical support. You will also assist craftsmen with material ordering and scheduling to maximize efficiency. Key Responsibilities: Respond to job leads promptly and professionally Coordinate schedules and material orders for multiple craftsmen and projects Utilize dispatching and schedule management software efficiently Return customer calls in a timely manner and follow up with past clients Handle administrative tasks, including paperwork and filing Engage in sales and networking activities as needed Preferred Qualifications: 3-5 years of experience in administrative support and scheduling Outstanding communication skills, both verbal and written Strong customer service expertise Excellent office management and organizational skills Ability to multitask and prioritize effectively A basic understanding of sales and marketing principles is a plus Proficient in adapting to new technologies, Experience with QuickBooks Online and Service Titan is a plus Build fun and rewarding career with an industry leader! Apply now!

Job Description Office Manager- Women's Health Acupuncture Clinic Help lead and grow a thriving holistic practice dedicated to women's health Are you a friendly, outgoing professional with strong organizational skills and a passion for wellness? Do you love creating calm, supportive environments where people feel genuinely seen and cared for? If so, we'd love to meet you. Ballard Acupuncture Center is a busy, growing women's health-focused acupuncture clinic in Seattle. We're seeking a full-time Office Manager to oversee daily operations and support the continued growth of our heart-centered practice. This role is ideal for someone who enjoys leadership, organization, and being part of a mission-driven team making a real difference in women's lives. You'll work closely with a dynamic practice owner and a dedicated team supporting women through every stage of life - from fertility and pregnancy to postpartum and menopause. Compensation: $31 hourly Responsibilities: What You'll Do Manage day-to-day operations of a busy acupuncture clinic Lead and support a team of 1 front desk assistant and 3 acupuncturists Schedule and communicate with patients via phone, text, and email Provide warm, professional support at the front desk Maintain clinic supplies and manage inventory Oversee the herbal dispensary and rotate product displays Track clinic metrics using spreadsheets Manage social media content and create/send newsletters Qualifications: Who You Are Friendly, organized, and confident with both patients and staff Strong customer service background, ideally within a wellness, healthcare, or holistic health setting Experience supporting day-to-day operations in a clinic or professional office environment Tech-savvy and comfortable with spreadsheets and email marketing tools A clear, creative, and professional communicator Passionate about women's health and holistic care Looking for a long-term role in a meaningful, growth-oriented environment Compensation & Benefits: $31/hour 2 weeks paid time off (PTO) 4 paid holidays: New Year's Day, Independence Day, Thanksgiving Day, Christmas Day 25% off acupuncture services and retail Supplements are available at cost Growth opportunities in a supportive, purpose-driven environment About Company At Ballard Acupuncture Center, our mission is to create a safe healing space where people can receive exceptional holistic care and where women get the support and empowerment they need to be their best selves throughout every phase of their lives. We specialize in Women's Health and supporting women during different transitions in their lives. We do this by really listening to our patients and meeting them where they are on their healing journey. You will work with a woman practice owner who is dynamic, results-oriented, and always open to new ideas. Our excellent customer care and supportive work environment have earned us the Seattle Award for Best Acupuncture Clinic two years in a row!

Job DescriptionDescription: Office Manager Department: Operations Type: Hourly, Non-Exempt Shift: Monday - Friday, 9 AM - 5 PM (in-office) Pay Rate: $25 - $28/hour About the Role: The Office Manager serves as the primary leader for Coastline driving instructors in the Mount Vernon office. This role functions as a branch manager, providing essential fleet and administrative support while actively engaging with instructors. The Office Manager collaborates remotely with the HQ team through Zoom meetings and frequent messaging to maintain efficient and people-friendly processes. Key responsibilities include ensuring documents and state compliance are meticulously managed, and maintaining the vehicle fleet in optimal condition. Core Competencies: Professional and effective communication Strategic and collaborative mindset Strong time management skills with the ability to work independently and as part of a team Commitment to safety, quality, and efficiency Requirements: High school diploma or GED equivalent Valid Washington State driver's license with a clean driving record Minimum of 3 years of professional work experience Prior experience as an office manager, key carrier, or shift lead is preferred Strong organizational skills Excellent professional writing skills and experience communicating with state officials Intermediate proficiency in computer applications, mobile apps, and other relevant software Bi-Lingual Preferred Responsibilities: Serve as a dedicated partner to the Operations Manager, offering daily support to instructors and administrative staff. Maintain consistent and punctual communication with the Operations Manager and Coastline support teams. Act as a professional and positive liaison between the support team and instructors. Promptly escalate any facilities issues, vehicle concerns, or employee relations matters to the Operations Manager and appropriate channels. Support marketing projects and cultivate community relationships to contribute to Coastline's growth. Effectively and professionally utilize Coastline tools and technology (e.g., Slack, Google, Coastline website, vehicle and materials, Divvy, Breve) to drive business operations. Collaborate with the Master Examiner to ensure compliance with Department of Licensing (DOL) regulations. Assist in coordinating vehicle logistics as requested, including supporting the receipt or delivery of vehicles for your office locations to ensure fleet availability and readiness. Foster a supportive environment that aligns instructors and administrative staff with Coastline expectations and facilitates smooth daily operations. Manage office supply inventory and ensure the office remains clean and organized. Perform other duties as assigned by Human Resources or the Director of Behind the Wheel Operations. Physical Requirements: Ability to sit and stand for prolonged periods in a vehicle. Ability to see and hear clearly in all weather conditions. Ability to bend, stoop, kneel, touch, and feel. Ability to lift up to 25 pounds occasionally. Equal Opportunity Employer: We are an Equal Opportunity Employer and are committed to diversity and inclusion. We do not discriminate against qualified employees or applicants based on race, color, religion, gender identity, sex, sexual preference, sexual identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, military status, or any other characteristic protected by federal or state law or local ordinance. Requirements:

What you'll do: * Facilitate Seattle and Mountlake Terrace Offices' Daily Operations. Serve as the primary point of contact for mailing and shipping, as well as restocking supplies, snacks, and equipment. * Serve as the primary contact for reception and greeting during standard business hours; manage the general company email inbox. * Maintain cleanliness of office facilities, including running the dishwasher and ensuring kitchen and bathroom areas are tidy between cleaning visits. * Manage vendor relationships with cleaning crews, landlords, delivery services, and catering. * Oversee grounds maintenance and maintain company-owned appliances. * Work in tandem with the supply chain team to receive, track, and communicate deliveries, including receiving mail packages and pallets. * Reconcile monthly credit card expenses, manage budgets for supplies and tech accessories, and oversee truck fleet expenses (including tolls and registrations). * Coordinate and facilitate in-office events, including preparing conference rooms and assisting with A/V setup. * Provide operations support to the Everett office as needed. * Perform office administration tasks as requested by the leadership team. Knowledge, Skills, and Abilities for Success: * High School diploma or equivalent required. * Previous experience in facilities, office management, vendor management, or a similar role is preferred. * Excellent communication skills, both verbal and written. * Proven ability to manage multiple tasks and prioritize effectively. * Ability to work independently using strong organizational and time-management skills. * Comfort with problem-solving in an ambiguous start-up environment. * Proficiency in Google Suite. Requirements: * Valid Driver's License. * Ability to perform manual tasks, such as lifting and moving items up to 40 pounds. * Flexibility to respond to off-hours needs. * Ability to pass a criminal background check.

Schedule meetings and appointments Organize the office layout and order stationery and equipment Maintain the office condition and arrange necessary repairs Partner with HR to update and maintain office policies as necessary Organize office operations and procedures Coordinate with IT department on all office equipment Ensure that all items are invoiced and paid on time Manage contract and price negotiations with office vendors, service providers and office lease Manage office G&A budget, ensure accurate and timely reporting Provide general support to visitors

Administrative & Operational Support Provide direct administrative support to the Terminal Manager, including documentation, reporting, scheduling, and communication. Maintain department files, training records, and operational documentation in an organized and compliant manner. In conjunction with the Terminal Manager, process berthing requests from cruise lines and port agents, ensuring timely communication with port and internal Nautilus departments. Receive, review, and update the berthing schedule, tracking vessel movements and operational impacts. Answer incoming calls, take messages, and support communication flow for the Terminal Management team. Open, distribute, and manage department mail and correspondence. Arrange receiving, packing, and shipping of equipment or materials via UPS, FedEx, US Mail, or courier services, maintaining detailed shipment records. Manage uniform ordering, inventory, and distribution for personnel. Oversee office supply and equipment ordering while managing the office budget responsibly. Ensure all required compliance postings, documentation, and regulatory materials are up to date and accessible. Assist with terminal operations duties as needed during cruise calls or peak activity periods. Staff Scheduling, Training & HR Coordination Manage part‑time hourly personnel scheduling through the company scheduling system, ensuring adequate staffing for all cruise terminal operations. This includes backfilling call outs or changes in planned schedules. Review time and attendance records, timesheets, and exception cards for payroll processing and route for Terminal Manager approval. Deliver weekly payroll checks 9if applicable) and assist part-time hourly PCST employees with questions regarding payroll and company benefits. Update the HR management system with all employee status changes and ensure labor law posters and compliance materials remain current. Support local recruiting and hiring efforts when applicable for NIHC teams - MSS/TSS (or coordinate with the recruiter if one is assigned). Work with the Terminal Manager to communicate disciplinary issues to NIHC HR and ensure adherence to labor regulations and HR procedures. Billing, Invoicing & Vendor Management Prepare invoices for Terminal Manager approval prior to final billing to cruise line clients. Assist Terminal Manager and Assistant Terminal Managers with vendor coordination, including service scheduling, contract support, and performance tracking. As instructed by Terminal Manager assist in reviewing and coding vendor invoices for approval, ensuring alignment with contracted services. Maintain accurate financial and operational records related to billing, vendor services, and cruise operations. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements - Strong administrative skills, including scheduling, documentation, reporting, and communication support. - Experience managing staff schedules, timekeeping, and basic HR coordination (payroll support, employee updates, compliance materials). - Ability to handle billing preparation, invoice review, and vendor coordination with high attention to detail. - Proficient in organizing shipments, maintaining inventory (uniforms/supplies), and overseeing office budget needs. Strong organizational, multitasking, and customer‑service skills with the ability to support operational activities during busy periods. - Familiarity with HRIS, scheduling systems, or vendor management tools (nice to have). - Experience in port, cruise terminal, or transportation/logistics environments (nice to have).

Job Description We are looking for an outgoing, positive, and professional office manager to join our beautiful alternative veterinary wellness center in Seattle. Come work in a peaceful environment where gentle healing is the emphasis. Hours needed are 20-30 per week with flexibility to adjust hours as needed to meet the demands of business. Please respond with a letter of introduction, resume and references if you have the following goals, attributes, experience, and commitments: 5 years' Management Experience. 1-2 years' experience in the alternative healthcare field. 3 years' experience in the veterinary field. 3-5 years' experience in offering exceptional customer service. Loves to learn and thrives on change and challenge. Responsibilities may include, but are not limited to: Human Resources, including; training personnel, assisting with hiring, termination, conflict resolution, staff retention, compliance and disciplinary action, team meetings, vacation policies, scheduling staff, continuing education. OSHA Compliance and Streamlining Systems. Inventory Management and Ordering Payroll Participate in ongoing training and coaching. Assist in marketing efforts with the team such as Newsletters, Website Updating, Public Relations. Accounts Receivable, Dealing with Vendors, Utilities, Sales Reps. May include invoice preparation, credits, and some reception work. Conflict Resolution with Clients Organizing Reports Compensation: DOE Flexible Part Time with Expansion into Full Time Desired. We are Highly Flexible. Powered by JazzHR jp LaisqKie

Job Description Office Manager (Customer-Focused, On-Site) Type: Full-Time Salary: $46,000 - $52,000 annually, depending on experience + Full benefits package Reports To: Owner / Managing Partner Role Overview We are hiring a highly organized, customer-driven Business Operations Manager to manage projects and customers from the first phone call through job completion. This is a 100% on-site role and serves as the central point of contact between customers, crews, municipalities, and ownership. You will answer phones, follow up with customers, coordinate permits, schedule work, and ensure every job is fully prepared and executed smoothly. This role is ideal for someone who enjoys ownership, accountability, and working directly with customers in a fast-paced service environment. Our services include tree services, roofing, landscaping, construction, and firewood delivery, and you will work across all divisions as needed. Our Service Brands You will work directly with customers across our service lines, including: Tree Services Roofing & Gutters Landscaping & Hardscaping Construction Services Firewood Delivery Key Responsibilities Customer Communication & Follow-Up Answer incoming phone calls and respond to customer inquiries Serve as the primary point of contact for customers throughout the project Follow up on estimates, approvals, scheduling, and outstanding items Keep customers informed, confident, and taken care of from start to finish Handle questions, changes, and escalations professionally Permitting & Compliance Coordination Apply for permits with cities, counties, and local jurisdictions Communicate with permit desks, planners, and inspectors Track permit status and required documentation Coordinate arborist reports, site plans, and supporting documents when required Ensure all work is compliant before crews are dispatched Project & Job Coordination Schedule jobs and coordinate crews, equipment, and access Ensure jobs are fully prepared before work begins (permits, notes, logistics) Track job progress and assist with resolving issues Help push projects efficiently from approval to completion Internal Operations & Systems Maintain accurate customer records, job notes, and documents in the CRM Coordinate internally with field crews, estimators, and ownership Assist with invoicing, change orders, and job closeout Identify bottlenecks and suggest process improvements Qualifications 3+ years of experience in customer service, operations, or project coordination Strong phone presence and written communication skills Highly organized with excellent follow-through Comfortable managing multiple jobs and customers at once Ability to work fully on-site during business hours Tech-savvy and comfortable using CRMs, email, and scheduling tools Willingness to learn permitting processes (experience is a plus) Preferred Experience Home services, construction, tree services, landscaping, or trades background Experience working with city or county permitting departments Familiarity coordinating crews, schedules, and job logistics Ability to read basic site plans, notes, or reports What Success Looks Like Customers feel informed and supported at every stage Permits are submitted correctly and tracked proactively Crews arrive to fully prepared jobs Fewer delays due to missing information or follow-up Ownership can focus on growth while operations run smoothly Why This Role Matters This role is the backbone of our daily operations. You are not just answering phones-you are owning customers, protecting compliance, and ensuring projects move forward without chaos.

About the Company: Qumulo is the simple way to manage exabyte-scale data anywhere - edge, core, or cloud - on the platform of your choice. In a world with trillions of files and objects comprising 100+ zettabytes worldwide, companies need a solution that combines the ability to work anywhere with simplicity. This is precisely what Qumulo was founded to accomplish. At Qumulo, we are building an open and collaborative culture where people can do their best work with customers as our magnetic field. We act as owners, we share by default, we are data driven and experimental and as an inclusive workplace, we encourage and celebrate multiple points of view. As part of our culture we believe diversity drives innovation. About the Position: We are seeking a proactive, organized Office Manager to support daily office operations in a fast-paced startup environment. The ideal candidate is service-oriented, comfortable managing multiple priorities with minimal supervision, and brings a positive, approachable attitude to supporting employees and guests. This is an on-site role based in Seattle, supporting daily in-office operations. Responsibilities: * Manage day-to-day office operations, facilities, and front desk experience * Maintain office supplies, snacks, and materials for daily need and for meetings and events * Coordinate vendors, repairs, maintenance, and facility improvements, including the ownership of all vendor contracts and service agreements * Support Marketing, HR, Finance, and other teams with administrative tasks and employee events * Organize staff meetings, all-hands meetings, and employee events * Ensure new hires are set up and supported on their first day; serve as a resource for remote employees * Complete monthly corporate card expense reports for all facility needs * Respond to employee inquiries with professionalism, urgency, and excellent customer service * Handle sensitive information with confidentiality and discretion * Track and report basic data related to office programs Qualifications: * 2+ years of experience in operations, administration, or service-driven roles (or equivalent experience) * Strong organizational, time management, and multitasking skills * Ability to work independently and prioritize effectively * Excellent written, verbal, and interpersonal communication skills * Service-minded, proactive, and adaptable in a startup environment The hourly pay range for the role is USD $22.60 - $32.21 Individual pay depends on various factors, such as role level, relevant experience and skills. Pay ranges are reviewed and typically updated each year. Offers are made within the pay range applicable at the time. Benefits & Perks: * Pre-IPO stock options * Flexible time-off policy * HSA and PPO health insurance options * Dental and Vision insurance * 401(k) plan * Choice of an ORCA card or parking subsidy Equal Opportunity Employer: Qumulo is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, military status, national origin, or any other characteristic protected under federal, state, or applicable local law. For more information on Qumulo's Applicant Privacy Policy, please visit: ****************************************************

We are looking for a Dental Office Manager to organize and coordinate administration duties and Practice procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety. Practice manager duties and responsibilities include scheduling appointments, making office supplies arrangements, greeting patients, and providing general administrative support to our employees. Previous experience as a Front office manager or Office administrator would be an advantage. A successful Office manager should have experience with a variety of office software (email tools, spreadsheets, and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. Responsibilities Manage day-to-day office operations and workflow Serve as the primary point of contact for office and practice management duties Schedule patient appointments and oversee front desk operations Manage bank and office ledgers, including AP/AR Oversee staff management, timekeeping, and attendance Order office and clinical supplies as needed Facilitate staff meetings and support internal communication Maintain office reputation and ensure a welcoming patient experience Ensure office facilities are maintained and arrange repairs when needed Partner with HR to update and maintain office policies and procedures Ensure invoices are processed and paid accurately and on time Manage General and Administrative budgets with timely and accurate reporting Address employee questions related to office operations and administrative matters Qualifications & Skills Proven experience as an Office manager, Front office manager, or Administrative assistant Knowledge of office administrator responsibilities, systems, and procedures Proficiency in MS Office (MS Excel and MS Outlook, in particular) Hands-on experience with office machines (e.g. fax machines and printers) Familiarity with email scheduling tools Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational and planning skills in a fast-paced environment A creative mind with an ability to suggest improvements High School degree; additional qualification as an Administrative assistant or Secretary will be a plus Job Type Full-time Benefits In house Dental Benefits Health Insurance Life Insurance Vision Insurance Paid Sick Time Paid Time Off Paid Holiday Opportunities For Advancement Pay $30-$38 per hour (based on experiences) Job Posted by ApplicantPro