Office manager/administrative assistant jobs in Lakeland, FL

Job Description Job Purpose: The Office Manager will oversee the general administrative function and activities of the office. Oversees the daily work activities of the office. May handle or assist with discipline and termination of employees in accordance with company policy. Performs or facilitates maintenance of office equipment including cleaning, maintenance, and repairs. Provides clerical support when needed to assist clerical staff with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing documents. Maintains inventory of office supplies; orders new supplies as needed. Organize office operations and procedures Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff DAILY- review equipment tracking on board is being done correctly Company reserves the rights to add or change duties at any time Performs other related duties as assigned. Job Qualifications: High school diploma or equivalent Associates degree or higher Minimum of 1-2 years of related experience (preferred) Proven office management, administrative or assistant experience Knowledge of office management responsibilities, systems and procedures Excellent verbal and written communication Excellent time management skills and ability to multitask and prioritize work Judgement and decision making Attention to detail and problem solving skills Strong organizational and planning skills Proficient in Microsoft Word Physical Requirements/ Work Environment: While performing the duties of this job, the employee is regularly required to stand, walk, sit and talk or hear, both in person and by telephone. Requires lifting and carrying of up to 50lb or more. Requires using hands to handle, control or lift objects with a strong grip Key Performance Indicator Employee Quality Control

The Denture Place is excited to announce a job opening for a full-time Dental Office Treatment Coordinator/Office Manager. This pivotal role within our organization is ideal for a dynamic and driven individual who is eager to make a significant impact in a thriving dental practice. As we continue to grow, we are in search of someone who can handle the complexities of treatment coordination and office management with a high degree of professionalism and effectiveness. We are a privately owned, modern dental practice dedicated to providing exceptional dental care. The right candidate for this role will be enthusiastic about developing their career and expanding their skills in a supportive and energetic environment. If you are looking to step up in your dental career and lead a team towards excellence in patient care and operational success, we encourage you to apply for this vital position. Duties and Responsibilities Presenting and coordinating treatment plans effectively to patients. Communicating closely with our doctors to ensure patient care is seamlessly integrated. Submitting dental insurance claims and processing Explanation of Benefits (EOBs). Maintaining thorough collections and accurate aging reports. Tracking and reporting key metrics for the office to aid in strategic planning. Developing and maintaining strong relationships with patients, ensuring a high level of satisfaction and care. Overseeing the daily operations of the dental office to ensure efficiency and compliance with all policies and regulations. Mentoring and leading office staff to promote a collaborative and effective workplace. Managing patient scheduling to optimize workflow and maximize resource utilization. Handling patient issues and inquiries with utmost professionalism Ensuring that the office adheres to industry standards and regulations while maintaining a safe and welcoming environment for both staff and patients. Requirements Minimum of 1 year of experience as a Dental Assistant (Required). High School Diploma (Required). US Work Authorization (Required). Experience working with Eaglesoft dental software (Preferred). Bachelor's degree in a relevant field (Preferred). Bilingual in Spanish would be a beneficial Driven and self-motivated with a proven track record of reliability in previous roles. Outstanding customer service skills and a positive attitude towards patients and coworkers. Ability to learn quickly and eager to take on new challenges in a changing environment. Excellent organizational skills and the ability to multi-task effectively in a fast-paced setting. Strong team player with the ability to foster a cohesive and productive workplace culture.

Job DescriptionAbout Us We are a growing priavte dental practice dedicated to delivering exceptional patient care while fostering a positive, team-oriented environment. We're seeking a motivated and detail-oriented Dental Office Manager to help lead our team and support the continued success of our practice. This position offers long-term growth potential for the right candidate. Position Overview The Dental Office Manager is responsible for the coordination of daily operations, ensuring efficiency, supporting team members, and delivering an outstanding patient experience. The ideal candidate is enthusiastic, self-motivated, organized, detail-oriented, and an excellent communicator. Key Responsibilities Schedule Coordination: Manage and optimize the provider and hygiene schedules to ensure smooth daily operations and production goals. Team Leadership: Supervise, train, and support team members to maintain a cohesive, productive, and positive work environment. Accounts Receivable Management: Oversee AR, monitor outstanding balances, follow up on unpaid claims, and ensure accurate financial tracking. Patient Assistance: Greet and assist patients with check-in/check-out, questions, and overall support throughout their visit. Insurance Verification: Verify patient insurance benefits, eligibility, and coverage details for treatment planning and billing accuracy. Treatment Plan Coordination: Present treatment plans, review financing options, and ensure patients understand their recommended care. Financial Review: Analyze financial reports, production/collection trends, and office performance metrics. Collections: Collect patient balances, manage payment arrangements, and ensure accurate posting of payments. Patient Relations: Address and resolve patient concerns with professionalism and empathy. Practice Growth & Logistics: Develop strategies to increase patient flow, improve operational efficiency, and support long-term practice growth. Ideal Candidate Qualities Enthusiastic and positive attitude Self-motivated and proactive Strong organizational and multitasking abilities Exceptional attention to detail Excellent verbal and written communication skills Leadership experience in a dental or medical office preferred Ability to adapt, learn, and grow with the practice Benefits Dental benefits Vacation time Sick time Achievable monthly bonuses Opportunities for career growth within the practice If you are excited to take the next step in your career and join a supportive, growth-minded dental practice, please send your resume and a brief cover letter. We look forward to meeting you! Skills: General Practice Billing Claims/Appeals Insurance Management Experience Marketing Treatment Planning Scheduling Dentrix Benefits: Dental PTO Bonuses Compensation: $40,000-$70,000/year

Job DescriptionSalary: $60K-$65K Our client is hiring: Office Manager | Construction Company | Tampa, FL Our growing construction and development client in Tampa is looking for ahighly organized, proactive Office Managerto keep day-to-day operations running smoothly across multiple active projects. If you thrive in a fast-paced environment and have strong experience in office administration and construction project coordination, we want to hear from you! What Youll Do: Manage invoice processing and collect Release of Liens (ROLs) for 34 active projects Receive and manage packages/mail Stock the kitchen with snacks, drinks, and office supplies Coordinate catering for internal meetings and events Lead the new hire onboarding process: Set up laptops and equipment Organize and collect paperwork Be the go-to person for office coordination and support Tools Youll Use: Procore(Project Management) Bluebeam(Document Markup & Review) Timberline / Sage 300(Financials) Microsoft Office & Google Workspace What Were Looking For: 5+ years in office administration or project coordination Experience with Procore, Bluebeam, and Timberline (Sage 300) Strong multitasking and organizational skills Familiarity with the construction or real estate development industry (preferred) Available to be on-site M-F from 7-4 or 8-5- flexible for candidate's preference PERKS/SALARY:$60K-$65K per year, medical/dental/vision insurance- start on day 1, 2 weeks PTO each year, and more! **********LOCAL CANDIDATES ONLY *********** Please Note:This position is open to candidates who are authorized to work in the United States without the need for current or future visa sponsorship. We are not able to consider C2C arrangements or third-party submissions.

Office Manager / Administrative Coordinator - Retail Store We are seeking an experienced and dependable Office Manager (Or Administrative Coordinator). This role is responsible for ensuring smooth and efficient administrative operations within the retail store. It supports store management and staff by handling clerical tasks, coordinating communication, and managing office systems to enable a productive work environment. WHY SANWA FOOD GROUP Sanwa Famers Market, a division of Sanwa Food Group, has been a pillar in the Tampa Community for more than 40 years. Throughout the years, we've established ourselves as a leader in the food distribution industry. Our array of eclectic grocery, produce and meat selections span the globe, and our customer focus initiatives provides a service that continues to drive our success. We take pride in creating a diversified culture where our team members are able to grow and learn to excel in various opportunities within our company. As a Sanwa team member, you will become part of our dynamic, growing company, servicing both retail and wholesale customers in a fast-paced service driven environment. We are looking for truly exceptional individuals to continue the Sanwa tradition of excellence. Come grow with us! MAIN JOB DUTIES AND RESPONSIBILITIES Manage daily office operations, including phone calls, correspondence, and visitor coordination. Oversee accounting related activities - such as balancing tills, reviewing receivables, and engaging with our corporate team for regular guidance Engage in marketing and merchandising activities within the store Maintain and organize store records, files, and documentation (e.g., invoices, purchase orders, food safety documents, employee files). Support scheduling and calendar management for store managers and key personnel. Coordinate payroll and timekeeping records in collaboration with HR or corporate teams. Assist with inventory tracking, ordering office supplies, and vendor communications. Facilitate communication between store staff, corporate offices, and external partners. Prepare reports, presentations, and basic financial documentation as needed. Ensure compliance with store policies, health and safety regulations, and administrative procedures. Support event planning and coordination for store promotions or employee activities. Provide general administrative assistance to store leadership and team members. Manage and occasionally participate in the daily store closing process, including evening and weekend duties as needed. Handle cash management and deposits, ensuring adequate change funds and accurate reconciliation. QUALIFICATIONS Strong organizational and multitasking abilities. Excellent communication and interpersonal skills. Proficiency with office software (e.g., MS Office, email, POS systems). Basic understanding of retail operations and inventory management is a plus. Ability to handle confidential information discreetly. Detail-oriented with problem-solving skills. WHY WORK WITH US: Competitive hourly pay Opportunities for advancement Eligible for health, dental, & vision insurance (in addition to supplemental policies, life insurance, STD/LTD after 60 days of employment) Eligible to participate in Sanwa Food Group 401K investment policy after 6 months of employment (Sanwa matches up to 6%) Eligible for holiday pay after 90 days of employment Eligible for 2 weeks of PTO after 90 days of employment Supportive team environment

Job Description At Olshan Foundation Solutions, we specialize in residential and commercial foundation repair services. With a strong reputation for integrity, craftsmanship, and customer satisfaction, we are dedicated to restoring safety and stability to homes and buildings throughout the U.S. We are seeking a reliable, organized, and driven Office Manager to keep our operations running smoothly and support our growing team. Position Overview: As the Office Manager, you will be the hub of our day-to-day operations, overseeing administrative duties, coordinating with field teams, ensuring excellent customer service, and maintaining organized systems that keep the business on track. Your ability to multitask, prioritize, and communicate effectively will be essential to our continued success. Key Responsibilities: Manage daily office operations and administrative tasks Handle scheduling for jobs, crews, and customer appointments Oversee customer communications via phone, email, and in-person Maintain and update project records, permits, and documentation Coordinate with vendors, subcontractors, and suppliers Process invoices, purchase orders, and basic bookkeeping Support HR functions, including onboarding and employee records Ensure compliance with company procedures and regulatory requirements Monitor inventory and order office/field supplies as needed Qualifications: Proven experience in office management or administrative roles (construction or trades industry a plus) Excellent organizational and time-management skills Strong interpersonal and communication abilities Proficiency in Microsoft Office and QuickBooks (or similar) Ability to work independently and make sound decisions High attention to detail and problem-solving mindset Must be able to pass a pre-employment drug screen, background and credit check Benefits: Competitive salary (based on experience) Paid time off and holidays Medical, Dental, Vision, Life Insurance and 401k Opportunities for growth within a stable and expanding company Supportive and team-oriented work environment

Job DescriptionSERVPRO of Oldsmar/Westchase, Gainesville West, Alachua County West is hiring an Office Manager! Benefits: Competitive compensation Paid training Career progression Personal and professional development And more! As the Office Manager, you will manage, train, lead, and motivate the office team, while playing a key role in various other office processes. If you are organized, self-motivated, have superb interpersonal skills, and truly enjoy providing exceptional service, you might be the perfect candidate! Key Responsibilities Manage office team including Job File Coordinators, Administrative Assistants, Receptionist/Dispatchers, and Accounting/HR Administrators. Maintain professional office culture. Coordinate franchise interdepartmental communication and activities. Ensure delivery of appropriate training and onboarding to all office personnel. Plan and facilitate monthly team meetings. Facilitate completion of mid-year and annual employee reviews. Monitor National Accounts program compliance. Manage subcontractor certifications, insurance, and other documentation needs. Manage and maintain local and SERVPRO compliance information for the Storm Program. Oversee franchise compensation/payroll and staffing plan. Manage and disposition lead sources. Complete daily bookkeeping activities. Prepare and analyze financial reports, including divisional performance. Manage Accounts Payable, Accounts Receivable, and cashflow. Monitor federal/state compliance and training completion regarding risk management. Act as the Subject Matter Expert for all office related technology and processes. Ensure employment file and records accuracy. Complete application process for Preferred Vendor programs. Establish processes to ensure office Key Performance Metrics (KPM) meet franchise goals/targets. Ensure timely submission of Royalty Reports. Develop and maintain office division annual plan and manage performance. Assist Senior Leadership Team as needed. Perform other job duties as assigned. Position Requirements 5+ years of office, accounting, or customer service management experience Experience in building a strong team with tangible leadership skills Outstanding written and verbal communication skills including proper pronunciation, grammar, and consistently courteous and professional tone of voice Self-motivated and goal-oriented with the ability to multi-task Capability to work in a fast-paced, team-oriented office environment Solid organizational and planning capabilities with strong attention to detail Ability to learn new software and proprietary software High school diploma/GED, college degree preferred Proficiency in Microsoft Office and QuickBooks or equivalent accounting software IICRC certifications preferred Xactimate certifications preferred Construction management experience preferred Ability to successfully complete a background check subject to applicable law Customer service industry experience a plus Bilingual a plus Skills/Physical Demands/Competencies This is a sedentary role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary. Pay starts at $50,000 - $60,000 a year based on experience, with the possibility of bonus incentives. Each SERVPRO Franchise is Independently Owned and Operated. All employees of a SERVPRO franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO franchise. SERVPRO franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by Servpro Industries, LLC to SERVPRO franchises should be reviewed and approved by the Franchises attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and SERVPRO franchises may choose whether or not to use them. In this role, you will give an estimate of the work that needs to be done with incoming customer calls and dispatch the work to appropriate teams within the franchise.

The Office Manager is responsible for the planning and day to day operations of the health center. This role is pivotal in ensuring overall business operations of the office run smoothly and professionally. Essential Duties & Functions • Oversee and manage providers' schedules, ensuring all patients are scheduled appropriately and in a timely manner • Provide direct supervision and oversight to administrative staff, to include: Work assignments and scheduling; PTO management and approval of time; keep accurate payroll records Orientation and training of new hires; ongoing training Compliance with and control of confidential data; adherence to all Tampa Family Health Center (TFHC), HRSA, State, Federal and accreditation agency rules, and regulations Responsible for all direct employee personnel issues and processes, including performance management and appraisal processes • Oversee and assist in the registration and check-out process; responsible for efficient and effective patient flow from front office through back-office • Accountable for ensuring quality outcomes, patient satisfaction • A liaison for medical records and nursing • Responsible for supply inventory and ordering • Monitor's status of all equipment; keeps a maintenance schedule and reports all equipment issues • Responsible for maintaining a pristine internal and external environment; report all facility and grounds issues, as appropriate • Responsible for the security of all cash; cash signed for, drawers are balanced daily, and cash always secured as per policy • Responsible for ensuring various reports are run, cleared, and signed timely • Support the Mission, Vision and Values of TFHC • Cultivate and foster a teamwork environment • Assist internal staff, other health care providers, and third-party payers in performing Qi chart audits • Handle patients' questions, concerns, and complaints Required Education, Certifications, Licenses, & Training (minimum requirements) • Bachelor's degree in business Required Years of Experience (minimum requirements) • Minimum of (5) years prior office management experience • Minimum (1) years supervisory experience Required Knowledge, Skills, and/or Abilities • Ability to navigate and enter data into an electronic health record • Proficiency in use of Microsoft products such as Word, Outlook, Excel, and PowerPoint • Strong communication skills, both oral and written • Ability to analyze and resolve billing, collections and claims problems or issues • Ability to work in a fast-paced environment, working with several tasks simultaneously • Possess a clear understanding of the financial, operational, administrative, and regulatory aspects of the role and organization

Job Details FL North Lakeland - Lakeland, FL Front Office 2 Year DegreeDescription Duties and Responsibilities Hire, train and manage performance of office team members. Reside as the expert on basic job knowledge such as filing insurance claims, cash management, office software, insurance verification and insurance linkage. Explain treatment plans and payment options to patients. Review and train on Accounts Receivables (collection percentage). Ensure daily deposits are completed on time with accuracy and maintain control of petty cash for the office. Ensure office is secure at all times as assigned key holder. Train on and review patient financing/credit (volume number and accuracy) with team. Train team and ensure effective customer service skills via the telephone and in person. Train and hold team accountable for building a productive office schedule. Must meet and manage to minimum monthly performance goals as outlined by Regional Management. Effective communication ensuring cooperation between the front office and back office (including reading and responding to email, filtering down newsletters, policy updates, correspondence, training, meeting and webinar information and appropriate data). Respond to both general dentistry and specialty patients and patient complaints in a timely and professional manner. Train staff or arrange training, as needed. Assure timeliness and accuracy of paperwork. Review and approve payroll (accuracy, control overtime) for office. Oversight of supplies and inventory for the office and assure cost effectiveness. Retention of staff and patients (turnover number). Assure safety - workers compensation (reported timely and accurate and investigation post-accident is completed), ensure staff completes annual OSHA Blood borne pathogen training online in company's Learning Portal, assure MSDS sheets for each location are accurate and on site, track, exchange and review office radiation badges. Complete Monthly Check List (completed and assurance all areas are up to date.) Provide effective communication and act as liaison between corporate and office staff (changes, procedures, postings, etc.) Travel to various locations based upon practice need. All other duties and responsibilities as assigned. Additional Responsibilities Positive attitude (motivation, team player). Appearance (professional, clean, neat, meets company standards). Knowledge of insurance processes. Professionalism and leadership. Qualifications Associate's Degree in business, or equivalent, and three years working experience. Has a working knowledge of the front and back office healthcare operation. Effective communication and time management skills. Prior management experience strongly preferred. Understanding of general dental terminology. Intermediate computer skills; working knowledge of Internet Explorer and working knowledge of Microsoft Office Word, Excel, and dental office software. Experience with EagleSoft preferred.

Job Description BSA is seeking a dedicated and organized Office Manager to join our dynamic Tampa studio, recently recognized by Zweig Group as one of the Best Firms To Work For. In this role, you will play a key part in supporting our team and helping create environments that foster healing, learning, and discovery. What You'll Do: Provide a wide variety of administrative support to multiple team members, including the Studio Director. Prepare routine and advanced correspondence including letters, meeting agendas, meeting minutes, and reports. Manage lobby area. Open lobby; ensure coffee is stocked and accessible; greet guests upon arrival; maintain supply of water/soda for guests and meetings. Answer incoming calls. Distribute incoming mail and packages. Maintain office organization (clean break rooms, water plants, organize conference rooms, etc.). Purchase and maintain office supplies. Schedule meetings, conference calls, and appointments; arrange for catering if necessary. Schedule rental cars; coordinate with rental company on maintenance of long-term rentals. Maintain calendars for long-term rental cars, conference rooms, and other resources. Coordinate, report, and follow up on building maintenance and security issues; serve as point of contact for vendor and building maintenance. Assist with administrative needs for other offices as needed. Assist with regional office Architecture and Engineering and Interiors lunch and learns including ensuring room availability, coordinating lunch arrangements, clean up, and recording attendance. Maintain regional office page on company intranet. Serve as an employee onboarding liaison for new employees; ensure the onboarding experience is effective. Assist with marketing efforts and research. Assist with preparation for monthly studio huddles. Assist with Project Related Documents. Monitor project submittal and filing deadlines and keep project leaders informed of deadlines. Prepare project specifications and ensure accuracy. Serve as editor and final review of all project documentation prior to release to client. Manage construction administration process and documentation via use of ProCore or other on-line platform. Assist with maintaining client contacts and information in Deltek CRM. Education and Experience: Educational Background: Bachelor's degree or equivalent in education, training and experience. Experience: 2-5 years of experience functioning in an administrative capacity. Building design industry experience preferred but not required. Software Skills: Microsoft Windows Environment, Microsoft Office: Word, PowerPoint, Excel, Access; InDesign experience and basic knowledge of Deltek Vantagepoint preferred. Experience with ProCore desirable. Why BSA? At BSA, we empower our team members to make a meaningful impact. As a 100% employee-owned firm recently recognized by Zweig Group as one of the 2025 Best Firms To Work For and a Top 25 Hot Firm, you'll have a direct financial stake in our growth and success while benefiting from a collaborative and innovative environment. Join us and be part of a team dedicated to creating spaces that support healing, learning, and discovery. Exceptional Benefits: We offer a comprehensive benefits package including: Medical, dental, and vision coverage Flexible Time Off (FTO) Parental leave Hybrid work schedule Paid volunteer time and a giving back Program Employer-matched retirement funds and Employee Stock Ownership Plan (ESOP) Modern, collaborative work environment with free parking at all studios Why You'll Thrive at BSA: Our core values define us: Partners: Our employee-owners value team success as well as individual success. Purposeful: Our experts are solution oriented, creating inspired solutions in healing, learning, and discovery environments. Learners: We are constantly striving for expertise and sharing knowledge. Owners: We are committed to a culture of empowerment; thinking and acting like employee-owners to ensure the success of our clients and our business. Ideal Team Players: We are humble, hungry, and smart. If these values resonate with you, we encourage you to apply and take the next step in your career with BSA! BSA is an Equal Opportunity Employer.

Job DescriptionJob Title: Office Manager - Independent Cardiology Practice Position Type: Full-Time About Us We are an established independent cardiology practice dedicated to providing exceptional, patient-centered care through advanced clinical services and compassionate support. Our mission is to combine excellence in medical treatment with a seamless, respectful, and professional experience for every patient. We are seeking a highly skilled Office Manager to take ownership of our day-to-day operations and lead the administrative team. This individual will be the central hub of communication and coordination for providers, staff, patients, and vendors, ensuring the practice operates at the highest level of efficiency and professionalism. This is not just an administrative role-it is a leadership position critical to the ongoing success, growth, and reputation of our practice. Key Responsibilities Practice Operations & Administration Oversee all aspects of daily office operations, including scheduling, patient registration, front desk, billing, and clinical support functions. Develop, implement, and continuously improve office policies, workflows, and standard operating procedures to ensure efficiency, accuracy, and compliance. Monitor practice performance metrics (scheduling efficiency, patient throughput, billing accuracy, accounts receivable, etc.) and make adjustments as needed. Maintain compliance with HIPAA, OSHA, and other healthcare regulations. Staff Leadership & Management Supervise, train, coach, and evaluate administrative staff; foster a culture of professionalism, teamwork, accountability, and respect. Ensure all staff consistently uphold high standards of patient service and internal collaboration. Assign responsibilities, set clear expectations, and hold staff accountable for timeliness and accuracy of work. Manage conflict resolution, performance improvement, and employee engagement initiatives. Vendor & Financial Oversight Act as the primary point of contact for all vendors; negotiate, monitor, and manage vendor contracts and relationships. Responsible to collect Facility payment on MISA before procedure start. Ensure accurate and timely processing of bills and vendor payments. Prepare and oversee the practice budget, track accounts payable and receivable, payroll coordination, and financial reporting. Implement systems to monitor financial performance and reduce unnecessary costs. Provider Support & Rental Management Oversee providers renting space within the practice: Ensure their assigned staff arrive on time, perform tasks accurately, and meet efficiency standards. Review and validate invoices for accuracy, send invoices to providers, and ensure timely collection of payments. Provide consistent support to contracted providers, resolving any issues quickly and professionally. Credentialing & Compliance Partner with the credentialing department to ensure all providers remain fully credentialed with insurance panels and maintain up-to-date licensure, certifications, and required documentation. Track and follow up on expiring licenses or renewals. Keep detailed records of provider compliance to avoid interruptions in practice operations. Patient Care Coordination & Growth Ensure timely follow-up with patients who receive hospital-based treatment, coordinating their return to the clinic for ongoing care. Monitor patient experience, proactively addressing concerns and ensuring consistent, compassionate communication. Work with the clinical and administrative teams to increase patient volume across all lines of business, contributing to the practice's financial and operational growth. Support and implement outreach initiatives to strengthen patient engagement and retention. Executive & Owner Support Maintain clear, professional, and timely communication with the practice owner and physicians. Provide regular updates and reports on office operations, staffing, patient volumes, and financials. Ensure that all staff interactions-with each other, with providers, and with patients-reflect the values of professionalism, courtesy, and integrity. Qualifications Bachelor's degree in healthcare administration, Business Management, or related field (preferred). 5+ years of proven experience in medical office management, healthcare administration, or practice leadership. Strong knowledge of medical billing, insurance verification, and EMR/EHR systems. Demonstrated success in managing staff, vendors, and finances in a healthcare environment. Exceptional communication, leadership, and problem-solving skills. Highly organized, detail-oriented, and able to manage multiple priorities under pressure. Strong financial acumen, with experience managing budgets, invoicing, and collections. A commitment to patient-centered care and high ethical standards. Benefits Competitive salary commensurate with experience Comprehensive health, dental, and vision insurance Paid time off, vacation, and holidays Professional development and training opportunities The opportunity to make a meaningful impact in an independent, physician-led practice How to Apply Please submit your resume and a cover letter detailing your qualifications and leadership experience to ************************ Include “Office Manager Application - Cardiology Practice” in the subject line. Powered by JazzHR 3xnmQoK3GM

Benefits: 401(k) Dental insurance Health insurance Paid time off Profit sharing Vision insurance Job description Medical Office in Clermont is seeking an experienced, high energy working office manager for a specialty practice in Clermont, Florida. This is a specialist practice - 2 years of Medical practice management experience is required. Must be familiar with formulating and implementing practice policies and procedures with experience managing team members. The practice manager is responsible for the efficient daily operations of the practice, while providing positive leadership to all practice team members. They work closely with the practice Administrator developing business strategies and dealing with daily operations. This professional is in charge of making sure the practice is running smoothly and successfully. RESPONSIBILITIES INCLUDE Implement policies and procedures for the practice. Direct and supervise team members at assigned site locations. Responsible for evaluating team member needs to ensure adequate staffing. Immediately resolves issues that may arise among team members and carry out regular team members performance checks in accordance with office policies. He/she encourages good relationship between team members and patients, making sure patients are aware of services available and helping them to access it. Prioritizes and/or manages team member workload, appropriately assigning duties to them. Adjusts schedules as needed during team members absences; monitors attendance. Review weekly time records of office team; monitor overtime. Maintain positive and professional attitude with all internal and external customers. The practice administrator makes sure that laws that guide health practice are adhered to at all times by regularly reviewing office policies Facilitate and provide specialized training as needed. Cross-trained in all areas of the office. Other duties as assigned. Knowledge: Knowledge of Electronic Health Record (E.H.R) Billing experience Knowledge of medical terminology. Knowledge of front office processes to include end-of-day procedures Knowledge of practice management systems functionalities and proper administration of information that should be captured and maintain in the system Knowledge of principles of employee development to ensure appropriate training and mentoring of team members. Knowledge of office technology, Microsoft office. Sufficient knowledge of policies and procedures to accurately answer questions from internal and external customers. Knowledge and understanding of patient confidentiality HIPAA guidelines. Skills: Skill in identifying problems, researching, and recommending solutions. Skill in developing and maintaining high level of quality care/quality assurance. Skill in exercising high degree of initiative, judgment, discretion, and decision making. Skill in establishing and maintaining effective working relationships with other employees, organizations, and the public. EDUCATION AND EXPERIENCE Associate's Degree from a College or university and three or more years of related experience; or equivalent combination of education and experience. Previous supervisory or team lead experience preferred. Computer Literate with exposure to billing and practice management systems, MIPS experience required. Job Type: Full-time Salary: $25.00 - $30.00 per hour Benefits: 401(k) Health insurance Paid time off Retirement plan Profit Sharing Schedule: 8 hour shift Monday to Friday Education: Associate (Preferred) Experience: Medical Office Management Experience: 2 years (Required) Work Location: In person

Job Description We're seeking a polished, proactive Office Manager/Coordinator to support various duties within the organization working with the teams in all departments. This high-impact role is perfect for someone who thrives in a dynamic, people-focused environment and is looking to grow within a forward-thinking organization. Key Responsibilities: Reception & Office Experience Maintain a clean, well-stocked, snacks, coffee, supplies Order all supplies as needed Oversee daily public areas and ensure all common areas are guest-ready Office & Facility Coordination Act as the primary contact for building management (HVAC, maintenance, parking access, cleaning, etc.) Coordinate vendor visits and service appointments Monitor office supply inventory and manage orders Handle and process incoming/outgoing mail and deliveries Assist with coordination of meetings Executive Support Provide calendar coordination for leadership when necessary Assist with admin office tasks including budget prep and project management Support internal event planning and social media marketing initiatives Attend marketing events and visit referring physician practices Team Engagement & Culture Plan or assist with engagement activities and informal team gatherings Qualifications High school diploma or equivalent required; Associate or Bachelor's Degree preferred 3+ years in office administration, reception, or executive support roles Experience handling confidential information and supporting senior leaders Strong written and verbal communication skills High attention to detail, follow-through, and professionalism Proficient in Microsoft Office Suite; Concur or related systems is a plus Orthopaedic Solutions Management is a Drug Free Workplace We are committed to maintaining a safe, healthy, and productive work environment. As part of this commitment, we operate as a drug-free workplace. All candidates will be required to undergo pre-employment drug screening and/or be subject to random drug testing in accordance with applicable laws and company policy.

Job DescriptionBenefits/Perks Careers Advancement Opportunities Flexible Scheduling Competitive Compensation The Office Manager is highly organized and detail-oriented with strong multitasking skills. The Office Manager has the ability to prioritize tasks for the most efficient use of time while being able to keep deadlines. This position requires a high level of integrity, confidentiality, and maturity. Naturally driven to coach, mentor, and build strong working teams. Responsibilities Perform clerical, administrative, and secretarial responsibilities Coordinate staff activities to ensure maximum efficiency New hire orientation and paperwork Maintain a safe and secure working environment Design and implement filing systems Ensure filing systems are maintained and current Establish and monitor procedures for record-keeping Ensure security, integrity, and confidentiality of data Oversee adherence to office policies and procedures Analyze and monitor internal processes Implement procedural and policy changes to improve operational efficiency Prepare operational reports and schedules to ensure efficiency Coordinate schedules, appointments, and bookings Monitor and maintain office supplies inventory Review and approve office supply acquisitions Qualifications Excellent planning and organizational skills with strong attention to detail Must have the ability to multitask and prioritize Ability to prioritize multiple projects and adjust workload accordingly; time management critical Must possess the ability to delegate authority and responsibility Ability to maintain a high level of confidentiality Ability to act and operate independently to accomplish objectives and the ability to work within a team Exceptional problem-solving, analysis, and assessment with the ability to make good business decisions Excellent communication and interpersonal skills with the ability to foster effective working relationships High level of professionalism Highest level of integrity

Company: SFP Health Group Job title: Office Manager for 4 Corners and Clermont location Division/Department: Clinic Operations Reports to: Director of Operations The Office Manager oversees the daily operations of the office, ensuring smooth and efficient workplace functioning. This role involves managing administrative staff, coordinating office activities, and providing support to senior management. The Office Manager will also handle various administrative tasks to maintain a productive and organized office environment. Essential Duties and Responsibilities: Oversee and manage daily office operations to ensure efficiency and productivity. Enforce office policies and procedures. Maintain office equipment and supplies, ensuring all necessary items are stocked and functional. Supervise and support administrative staff, including hiring, training, and performance evaluations. Delegate tasks and responsibilities to ensure a balanced workload. Foster a positive and collaborative office culture. Provide administrative support to senior management, including scheduling meetings, managing calendars, and handling correspondence. Prepare and edit documents, reports, and presentations. Oversee providers' patient schedules in the EMR system. Ensure there are no errors and appointments are scheduled properly. Handle correspondence, complaints, and inquiries from clients and stakeholders. Handle sensitive information with confidentiality and discretion Oversee office budget and expenses, ensuring cost-effective solutions. Coordinate office maintenance and repairs, liaising with building management as necessary. Ensure a safe and clean working environment in compliance with health and safety regulations. Manage office space planning and allocation. Serve as the main point of contact for internal and external communications. Coordinate and organize office events, meetings, and conferences. Develop and maintain effective communication channels within the office. Manage and approve PTO requests to ensure adequate staffing levels. Conduct annual evaluations for staff, providing feedback on performance and areas for improvement. Collaborate with department heads to set performance goals and development plans for employees. Document evaluation outcomes and follow up on action items. Oversee the payroll process to ensure accurate and timely payment of employees. Work with the finance department to resolve payroll discrepancies and issues. Monitor office expenses and recommend cost-saving measures. Additional duties as assigned. Knowledge, Skills, and Abilities: High school diploma or GED equivalent. Strong customer service focus. Effective written and oral communication skills. Teamwork orientation. Organized and ability to manage competing priorities. Knowledge of medical terminology. Knowledge of ICD-10 and CPT coding. Expert in computer literacy in electronic health record. Ability to react calmly and effectively in emergency situations required. Safe work practices in a clinic setting. Able to follow through with delegated tasks. Bilingual in English/Spanish preferred but not required. Physical & Mental Requirements: (check all that apply)  Ability to stand or sit for extended periods of time.  Ability to receive and comprehend instructions verbally and/or in writing.  Ability to use logical reasoning for simple and complex problem solving.  Occasionally requires exposure to communicable diseases or bodily fluids.  Occasional travel for clinic activities may be required. The information listed above is not comprehensive of all duties/responsibilities performed. This is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.

Job DescriptionBenefits: Flexible schedule Opportunity for advancement Paid time off Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a talented Bookkeeper to join our team. In this role, you will work closely with the Accounting department to maintain accurate financial records and ensure the companys compliance with all legal requirements. Your responsibilities will include recording and verifying transactions, bringing the books to the trial balance stage, and completing tax forms. The ideal candidate is detail-oriented, highly organized, and has a strong understanding of best practices in accounting. Responsibilities Enter financial data and transactions Verify the accuracy of transactions that have been entered Prepare trial balance Analyze budgets and other financial information Process accounts payable and accounts receivable Complete required tax forms Familiar with quickbooks or other accounting softwares Qualifications Bachelors degree in related field Previous experience as an office manager, accountant, bookkeeper, or similar position Knowledge of generally accepted accounting principles (GAAP) Good with spreadsheets, experienced in Microsoft Excel, QuickBooks, and basic accounting systems Strong mathematical and analytical skills Excellent attention to detail, time management, and communication skills

Job DescriptionDescription: The Office Manager (Office Lead) is responsible for the day-to-day management of a dermatology medical office. This position oversees administrative and clinical support staff, ensures efficient operations, maintains office systems, and works closely with providers and other departments to deliver high-quality patient care and customer service. Supervisory Responsibilities: · Provides direct supervision to medical and administrative staff. · Oversees scheduling, training, and performance evaluations. · Ensures staff compliance with office policies, procedures, and standards. Essential Job Functions: · Supervise and coordinate the work of front office, back office, and support staff. · Oversee daily office operations, ensuring a smooth and efficient workflow. · Manage appointment scheduling, patient registration, check-in, and check-out processes. · Provide support when needed, including: o Answering phones. o Assisting with check-in and check-out. o Supporting medical assistants with patient care tasks. · Order and maintain medical and office supplies to ensure all staff have the necessary tools and resources. · Act as a liaison between providers, staff, and leadership to resolve operational issues. · Uphold compliance with HIPAA, OSHA, and practice policies. · Perform other duties as assigned. FINANCIAL SUPPORT AND KEY PERFORMANCE INDICATORS · Monitor office performance metrics and implement process improvements. Oversee, expense monitoring, supply ordering, and vendor coordination. Support billing and revenue cycle teams by ensuring accurate insurance information and prior authorization documentation, provider coding support, and minimizing denials. Requirements: SUMMARY: · The office manager is essentially responsible for the efficient and effective functioning of the medical and administrative aspects of the office. They play a crucial role in ensuring that the office provides excellent patient care, runs smoothly, adheres to regulations, and attains and/or exceeds corporate goals and metrics. Skills & Abilities: Must have strong aptitude and experience using the ModMed EMR Strong leadership, team development, organizational, and problem-solving skills. Excellent verbal and written communication abilities. Strong interpersonal and customer service skills to support both patients and staff. Ability to multitask and meet deadlines in a fast-paced environment. Proficiency in Microsoft Office Suite and practice management/EMR systems. Operational Efficiency & Accountability Patient-Centered Service Confidentiality & Ethical Standards Experience & EDUCATION (professional experience can substitute for academic qualifications):· Minimum of 3 years of administrative and clerical experience in a medical office setting required.· Dermatology or specialty practice experience strongly preferred.· Supervisory or leadership experience preferred.· High school diploma or equivalent required.· Associate degree in Office Administration, Business, or a healthcare-related field preferred. Physical Requirements:· Ability to sit, stand, and walk for extended periods.· Manual dexterity to operate computers and office equipment.· Occasional lifting of supplies or equipment (up to 25 lbs).

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as an Assistant Dental Office Manager , which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full-time Salary: $19 - $23 / Hour PLUS 2 Potential Incentive Opportunities -Report Card Bonus - Up to $300/ month -Quarterly bonus At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free continuous learning through TAG U How You'll Make a Difference As an Assistant Dental Office Manager, you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Work collaboratively with other members of the dental team to provide exceptional patient care Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team Review data day to day to evaluate the impact on the practice Oversee scheduling and confirming patient appointments Verify insurance payment, collection, balance nightly deposits and credit card processing Additional tasks assigned by the Manager Preferred Qualifications High school diploma or equivalent; college degree preferred Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Organized and detail oriented

Duties and Responsibilities * Hire, train and manage performance of office team members. * Reside as the expert on basic job knowledge such as filing insurance claims, cash management, office software, insurance verification and insurance linkage. * Explain treatment plans and payment options to patients. * Review and train on Accounts Receivables (collection percentage). * Ensure daily deposits are completed on time with accuracy and maintain control of petty cash for the office. * Ensure office is secure at all times as assigned key holder. * Train on and review patient financing/credit (volume number and accuracy) with team. * Train team and ensure effective customer service skills via the telephone and in person. * Train and hold team accountable for building a productive office schedule. * Must meet and manage to minimum monthly performance goals as outlined by Regional Management. * Effective communication ensuring cooperation between the front office and back office (including reading and responding to email, filtering down newsletters, policy updates, correspondence, training, meeting and webinar information and appropriate data). * Respond to both general dentistry and specialty patients and patient complaints in a timely and professional manner. * Train staff or arrange training, as needed. * Assure timeliness and accuracy of paperwork. * Review and approve payroll (accuracy, control overtime) for office. * Oversight of supplies and inventory for the office and assure cost effectiveness. * Retention of staff and patients (turnover number). * Assure safety - workers compensation (reported timely and accurate and investigation post-accident is completed), ensure staff completes annual OSHA Blood borne pathogen training online in company's Learning Portal, assure MSDS sheets for each location are accurate and on site, track, exchange and review office radiation badges. * Complete Monthly Check List (completed and assurance all areas are up to date.) * Provide effective communication and act as liaison between corporate and office staff (changes, procedures, postings, etc.) * Travel to various locations based upon practice need. * All other duties and responsibilities as assigned. Additional Responsibilities * Positive attitude (motivation, team player). * Appearance (professional, clean, neat, meets company standards). * Knowledge of insurance processes. * Professionalism and leadership. Qualifications * Associate's Degree in business, or equivalent, and three years working experience. * Has a working knowledge of the front and back office healthcare operation. * Effective communication and time management skills. * Prior management experience strongly preferred. * Understanding of general dental terminology. * Intermediate computer skills; working knowledge of Internet Explorer and working knowledge of Microsoft Office Word, Excel, and dental office software. Experience with EagleSoft preferred.