Office manager/administrative assistant jobs in Levittown, NY

Our client is a consulting firm located in Manhattan. This role has a hybrid schedule to work from home, out of the corporate office, and out of the Executives home. This is supporting a C-Suite Member. Principal Responsibilities: · Maintain complex executive's calendars by scheduling, coordinating, and updating meetings · Coordinate travel arrangements including domestic and international airfare (both commercial and private), ground transportation, hotel accommodations, and dining reservations · Book personal appointments and travel as needed · Plan events, meet with interior designers, and vendors for the home · Liaise with international staff · Research restaurants · Ad hoc projects Requirements: · A completed Bachelor's degree · 5+ years of experience supporting a C-Suite executive as a Personal Assistant · International support is preferred · Exhibits a high level of professionalism and hyper attention to detail The annual base salary range is $130,000 to $170,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

Midtown Manhattan, NYC Full Time, Permanent Position Our client, a prestigious and highly regarded family office, is seeking an Executive Personal Assistant to provide high-level concierge services. This role requires a proactive and highly organized professional to support an Ultra High-Net-Worth individual with personal and logistical tasks as well as day-to-day operations. The ideal candidate will have experience working with executives or high-net-worth individuals, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Job Description: Provide high-touch concierge and personal assistant services, ensuring seamless day-to-day support. Manage personal errands and coordinate logistics between multiple locations, including the client's home and office. Conduct research, summarize findings, and present actionable recommendations. Prepare documents, correspondence, and presentations for various personal and business needs. Assist with medical and health-related paperwork, scheduling, and coordination. Troubleshoot simple IT-related issues and provide step-by-step guidance on device management. Liaise with household staff, track work progress, and oversee home maintenance projects. Develop and maintain vendor relationships, ensuring service agreements and quality standards are met. Maintain detailed records for subscriptions, car services, expenses, and home-related services. Coordinate mail and package deliveries through certified mail, FedEx, and other methods. Manage travel logistics, including flights, hotels, ground transportation, and itinerary planning. Lead and oversee special projects, track progress, and provide status updates. Implement and manage administrative processes to enhance efficiency. Flexibility to work extended hours, weekends, and at multiple locations as needed. Additional responsibilities as assigned based on evolving client needs.

Our client, a boutique luxury global fashion brand, is seeking an Executive Assistant and Office Manager to support their executive leadership team and day-to-day operations in their NY office. The ideal candidate will be able manage administrative functions, coordinate cross-border communications, and provide high-level executive support. Responsibilities Provide comprehensive administrative support to senior executives, including calendar management and meeting coordination and preparation Manage global and domestic travel arrangements including itineraries Prepare expense reports, presentations, and correspondence on behalf of executives Coordinate internal and external communications including global retail partners and stakeholders Oversee operations for New York Office including inventory, vendor relationships, and facilities management Coordinate with HR, IT, and Finance departments to support operational needs Qualifications Bachelor's degree 3+ years of experience in administration or office management Excellent written and verbal communication skills Strong organizational and multitasking skills Proficiency in Microsoft office Ability to work independently and handle sensitive information with integrity Please submit your resume for consideration! You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Title: Personal Executive Assistant to the Founder Industry: Private Equity Employment Type: Full-Time Compensation: 120k-155k base + bonus About the Firm: We are a boutique Private Equity firm headquartered in New York City, focused on long-term value creation through strategic investments across various industries. The firm operates in a fast-paced, entrepreneurial environment led by a dynamic and visionary Founder with a deep background in finance and business leadership. Position Summary: We are seeking a highly dedicated and exceptionally organized Personal Executive Assistant (PEA) to provide comprehensive, 24/7 support to the Founder. This role spans both professional and personal responsibilities and requires someone who is proactive, trustworthy, and able to operate with discretion and sound judgment at all times. The ideal candidate is sharp, anticipatory, resourceful, and thrives under pressure. You will act as an extension of the Founder-protecting their time, streamlining their operations, and managing logistics with precision. Key Responsibilities: Executive Support (24/7 Readiness): Provide around-the-clock support to the Founder, ensuring availability to address urgent matters and travel changes, even outside standard business hours. Manage complex and ever-changing calendars; schedule meetings across multiple time zones with speed and accuracy. Coordinate high-level domestic and international travel, including private aviation, hotels, transportation, and detailed itineraries. Prepare briefing documents, agendas, memos, and follow-ups for meetings and presentations. Serve as a liaison between the Founder and key stakeholders, both internal and external. Handle sensitive information and confidential documentation with complete discretion. Personal Support: Oversee day-to-day personal logistics, including appointments, reservations, gifting, and event planning. Coordinate with household staff, vendors, and service professionals to ensure smooth personal operations. Handle personal travel arrangements, including vacation planning and family coordination. Assist with errands, purchases, and other personal tasks as needed. Operational & Strategic Support: Monitor and track follow-ups and deliverables across multiple business ventures and personal projects. Assist with basic financial oversight, including invoice approvals, reimbursements, and expense tracking. Support special projects, offsite events, and strategic initiatives led by the Founder. Conduct research and provide recommendations on vendors, products, and services across business and personal domains. Qualifications: Bachelor's degree preferred. Minimum of 3 years supporting a high-net-worth individual, Founder, or C-suite executive in a fast-paced environment-ideally within finance, private equity, or family office. Demonstrated ability to provide 24/7 availability and handle after-hours needs with discretion and professionalism. NYC-based or willing to relocate; strong familiarity with the city is essential. Impeccable organizational and time-management skills; thrives in high-demand settings. High emotional intelligence, problem-solving ability, and calm under pressure. Tech-savvy and experienced with tools such as Microsoft Office, Google Workspace, Slack, Notion, and expense platforms. Work Environment: This is a full-time, in-person position based in New York City. 24/7 availability is required due to the dynamic and demanding nature of the role. Some travel and on-site presence at events or meetings may be required.

Executive Personal Assistant to the Principal/Founder, Hospitality Company, Greenwich Village, NYC Our client, the Founder of a hospitality firm is looking for an Executive Personal Assistant to manage her busy life with a “high touch” service mentality. The ideal candidate has at least 5 years of experience supporting an entrepreneurial executive knowing how to switch gears quickly. Key qualities for success are having a creative mindset, the ability to run key projects and problem solve with little intervention. This is an in-person role in their offices in Greenwich Village. About the Job: Support the Founder with complex calendar management/ meeting scheduling and understanding shifting priorities; attend some meetings, as needed Arrange domestic and international travel arrangements and itineraries, personal and professional Coordinate key meetings and projects and collaborate with the team and act as a conduit Handle special projects both professional and personal; experience with creative projects a PLUS Arrange special events, dinners Expense reporting, personal and professional Handle customer mailings lists Personal work; take as much off her plate as possible so she can focus on the growing business, Special ad hoc projects, personal and professional Salary Plus Discretionary Bonus, 100% Coverage of Health Benefits About You: At least 5 years of experience as an Executive Personal Assistant to an entrepreneurial, preferably in a creative or hospitality company or HNW principal Bachelor's Degree Very detail oriented and organized with superior project management skills High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence Microsoft Office Suite; tech savvy A creative mindset that is looking to solve problems; excellent communication skills with a true collaborative approach and “high-end” service mentality Warm, engaging and agile

Are you a highly motivated Executive Administrative Assistant who would be excited to support the Chief Investment Officer for a New York-based alternative investment firm that's manages assets across private equity, real estate, and strategic partnerships? Would aa an opportunity to shape your role within an entrepreneurial and elegant office environment appeal to you. Then this impactful role could be for you. What people are saying about this employer: “Friendly and welcoming culture.” “Elegant” and “comfortable office space,” “Professional and encouraging team atmosphere!” Title: Executive Administrative Assistant Salary: $115,000 to $125,000, Bonus eligible Location: New York, NY An established and successful investment firm is seeking to hire a key Executive Administrative Assistant to provide high-level administrative support to the CIO, along with periodic support for additional complimentary investment personnel. Administrative responsibilities will include daily operations such as calendar management, travel coordination, meeting preparation, expense reports and ad-hoc projects while contributing to the success of the overall business and team. Responsibilities: Responsibilities for the Executive Administrative Assistant will include delivering a full range of high-level administrative support including strategic calendar management for both personal and business matters and providing updates and documentation as requested. Prioritizing the CIO's calendar, including scheduling and coordinating all internal and external meetings across various time zones. Ensuring agendas and documents are provided on a timely basis prior to scheduled meetings. Providing administrative support to the Investment Department and serving as a gatekeeper and representative of the team. Arranging complex travel itineraries for international and domestic travel, including all other relevant logistics. Preparing frequent client-based trips and visits throughout the year. Supporting the CIO Office with requests/various tasks/ad-hoc projects. Requirements: Bachelor's Degree required. Minimum 3-5 years' experience as an Executive Assistant supporting C-level executives or senior management. Ability to coordinate effectively with in-person and remote executives and team members Strong calendar management skills, adept at optimizing schedules and creating more bandwidth for strategic activities. Excellent written and verbal communication skills, with the ability to interact professionally and confidently with stakeholders at all levels. Strong attention to detail and accuracy, particularly in managing confidential and sensitive information and documents. Practices discretion and confidentiality when handling sensitive information. Flexibility to be responsive outside of work hours as needed. Proficiency with Microsoft Office Suite, Concur, or other expense-related platforms, and Egencia, or other travel management solutions.

Salary: $60,000-$80,000 (DOE) About the Role A busy, fast-paced window manufacturing company in Merrick, NY is seeking an experienced, highly organized Bilingual Office Manager to oversee day-to-day office operations, support production teams, and ensure smooth workflow across the organization. This role requires a quick learner with strong math skills, excellent phone communication, and the ability to take charge, problem-solve, and manage multiple priorities. Spanish fluency is required, and prior manufacturing or production environment experience is strongly preferred. Key Responsibilities Office & Administrative Management Oversee daily office operations to ensure efficiency and productivity. Learn and master the company's proprietary computer system (training provided). Manage heavy incoming phone volume; handle customer inquiries, scheduling, and issue resolution. Maintain organized digital and physical filing systems. Monitor and order office supplies, materials, and equipment as needed. Customer Service & Communication Serve as a primary point of contact for customers, vendors, and internal teams. Address day-to-day customer issues, complaints, and service requests promptly and professionally. Coordinate with sales, production, and installation teams to ensure accurate and timely information flow. Production & Manufacturing Support Communicate with production supervisors to ensure orders, timelines, and specifications are accurate. Review work orders, measurements, and specifications to ensure accuracy (strong math skills required). Track production schedules and notify customers of expected timelines or delays. Assist with quality checks on paperwork, order accuracy, and scheduling. Leadership & Workflow Coordination Delegate tasks to administrative staff or supporting team members as needed. Oversee onboarding and training of new office staff. Ensure all departments have what they need to meet deadlines and daily goals. Identify workflow inefficiencies and recommend improvements. Accounting & Reporting Support Assist with basic bookkeeping tasks such as invoicing, purchase orders, and payment tracking. Reconcile order documents, delivery confirmations, and related paperwork. Generate daily, weekly, and monthly reports for leadership regarding operations, orders, and office performance. Compliance & Safety Maintain office compliance with company policies, safety guidelines, and manufacturing regulations. Support HR duties including attendance tracking, maintaining employee records, and scheduling. Required Skills & Qualifications Fluent in Spanish (required). Strong math skills for measurements, order checks, invoicing, and production-related review. Experience handling heavy phone traffic and customer service. Proven ability to multi-task, delegate, and work under pressure. Strong problem-solving skills and the ability to take charge in fast-moving situations. Proficiency with computers; ability to learn new systems quickly. Prior experience in a manufacturing, construction, or production office strongly preferred. Excellent organizational, communication, and leadership skills.

Reports To: Chief Executive Officer About the Organization First Responders Children's Foundation is a national nonprofit dedicated to supporting the children and families of first responders through scholarships, mental health programs, emergency assistance, and community engagement. With nearly 25 years of impact, the Foundation partners with law enforcement, fire departments, emergency medical personnel, and community leaders-as well as corporate, philanthropic, and government partners-to strengthen those who serve on the front lines. Position Summary The Executive Assistant (EA) to the CEO plays a pivotal role in ensuring the effectiveness of the Foundation's top executive. This high-trust position provides administrative, operational, and communications support to maximize the CEO's time and focus on strategic priorities. The ideal candidate is proactive, detail-oriented, and composed under pressure. They bring excellent judgement, exceptional writing skills, and emotional intelligence-capable of representing the CEO with board members, senior leaders, elected officials, and first responder leadership. This is an opportunity to shape a new role during a time of rapid growth as the organization approaches its 25th anniversary. Key Responsibilities: Executive Operations & Calendar Management • Manage a dynamic calendar, coordinating meetings, events, and travel with accuracy and foresight. • Prepare all materials in advance-agendas, talking points, and briefing memos-ensuring the CEO is well-prepared for every engagement. • Anticipate needs by tracking priorities, action items, and follow-ups, maintaining momentum across initiatives. • Provide concise daily or weekly briefings summarizing upcoming commitments and critical issues. Email, Correspondence & Communications • Manage and prioritize the CEO's inbox, drafting and responding to communicationswith clarity, professionalism, and sound judgement. • Prepare polished letters, acknowledgments, and board correspondence that reflect the organization's tone and values. • Manage the CEO's social media accounts including posting for all relevant events and activities. • Serve as the first point of contact for the organization by answering phone calls and responding to email, handling inquiries with discretion and a calm, professional demeanor. Technology & Administrative Support • Support the CEO during meetings and events, including tech setup (Zoom, Teams) and document management. • Coordinate with IT and vendors to maintain smooth operation of the CEO's digital tools and access. • Keep systems organized for tracking tasks, documents, and key deadlines. • Admin support for the development and marketing teams as needed. Stakeholder & Board Relations • Act as liaison between the CEO and board members, donors, first responder partners, and other high-level stakeholders. • Coordinate logistics for board meetings and executive events, including material preparation, note-taking, and follow-up tracking. • Maintain organized records of executive communications and board documentation for institutional continuity. Work Schedule & Expectations • Flexibility and responsiveness are essential to align with the CEO's schedule and travel. • Availability during occasional evenings, weekends, or holidays may be required for events or travel coordination. • Maintain the highest standards of professionalism, confidentiality, and reliability at all times. Qualifications • 3-5 years of experience supporting a C-level executive, ideally in a nonprofit or mission-driven organization. • Proven ability to manage multiple priorities with discretion, accuracy, and grace under pressure. • Exceptional written and verbal communication skills, with impeccable grammar andattention to tone. • Highly organized and self-directed, with strong technological proficiency (Outlook or Gmail, Office or Google Suite, Zoom/Teams, Powerpoint or Google Slides, and Canva). • Professional, discreet, and committed to representing the CEO and organization with integrity. Preferred Attributes • Experience supporting leaders who rely on strong administrative and digital support. • Familiarity with nonprofit governance, board communications, and fundraising events. • Deep respect for first responders and public service. To Apply Please submit: • Your resume • A brief cover letter • A sample of formal written communication (e.g., a letter or board memo prepared on behalf of an executive; anonymized if needed)

RBM Holdings - New York City Full-Time | In-Person About RBM Holdings RBM Holdings is a rapidly growing real estate company based in New York City. We are seeking a motivated, experienced, and detail-oriented Real Estate Office & Field Property Manager to join our team. You will play a critical role overseeing a portfolio of residential properties, managing day-to-day office operations, maintaining strong tenant relationships, and ensuring buildings remain compliant and well-maintained. Position Overview The ideal candidate will have hands-on property management experience, strong communication skills, and the ability to travel between 10-15 residential buildings (3-8 family homes) across the Bronx and Brooklyn. This is not a porter role; however, the role does require the ability to perform minor maintenance and repairs, oversee building conditions, and handle violations effectively. You will also manage office operations, work closely with utility companies, and collaborate with government housing/subsidy programs. This is a dynamic, hybrid role-part fieldwork, part office management-ideal for someone who takes ownership, works independently, and wants to grow within a fast-expanding company. Key Responsibilities Field Property Management: Conduct regular visits to 10-15 properties across the Bronx and Brooklyn. Perform minor building maintenance & repairs (basic plumbing, electrical, lock changes, patching, etc.). Maintain buildings' cleanliness, safety, and operational standards. Handle tenant concerns, resolve issues promptly, and maintain positive tenant relationships. Identify and address building violations; manage correction of DOB/HPD issues. Coordinate with contractors, maintenance technicians, and vendors. Office & Administrative Management: Manage day-to-day office operations and property management tasks. Coordinate with Con Edison and other utility companies. Maintain and update records using Microsoft Excel and company software. Assist with rent collection, lease renewals, and documentation. Communicate with tenants, government agencies, and subsidy programs. Support ownership and senior management on various real estate projects. Qualifications Required: Minimum 3 years of property management experience. Knowledge in the construction business. Strong communication and tenant-relations skills. Ability to commute daily to buildings throughout the five boroughs. Ability to perform minor repairs and maintenance tasks. Experience handling NYC building compliance and violations. Proficiency in Microsoft Excel. Strong organizational skills and ability to manage multiple properties. Preferred: Proficiency in QuickBooks. Previous NYC real estate or office management experience. Spanish-speaking is a strong plus. Familiarity with HPD, DOB, and NYC subsidy programs. Valid driver's license and reliable transportation. Work Location: In person | New York City Job Type: Full-time Salary: 50k to 65k (depending on experience)

About the Role Velvet Caviar is a leading lifestyle and tech accessories brand and is seeking a dynamic, stylish, and incredibly organized Executive Personal Assistant to support our CEO and Founder. This role sits at the intersection of high-level executive support, personal assistance, and creative collaboration. This is not your typical EA role. From managing packed calendars to supporting social content shoots, international travel, company events, and daily to-dos - you'll help keep both the business and the CEO's personal brand running seamlessly. If you thrive in fast-paced environments, love aesthetics and TikTok trends, and are known for being two steps ahead - this role is for you. Key Responsibilities Executive & Administrative Support Manage CEO's work and personal calendar with precision; schedule meetings, appointments, and events Oversee inbox management; draft responses and flag priority items Attend meetings, take notes, and manage follow-up action items Maintain and manage the CEO's daily to-do list, priorities, and long-term goals Act as a gatekeeper, managing the CEO's time and workload effectively Coordinate domestic and international travel (including arrangements for her small dog) Send and arrange vendor and personal payments on behalf of CEO Creative & Brand Support Support CEO's personal social media presence (TikTok & Instagram): film, edit, brainstorm, and keep content aligned with trends and brand identity Offer creative input for event outfits, content shoots, and personal brand moments Source, pick up, and return items for content, events, and daily needs Manage closet organization and resale (e.g., Postmark listings) Personal & Lifestyle Support Run personal errands, book travels, make reservations, and execute lifestyle tasks with care and discretion Maintain the CEO's office space and household organization and logistics Assist with CEO's small dogs, as needed (must be dog-friendly) Drive for errands or events when needed (must hold a valid driver's license and be comfortable driving in NYC) Handle expense reports, reimbursements, and bill payments Project & Event Coordination Organize personalized gifting and coordinate events Help plan and coordinate company events and special projects Support internal creative initiatives and cross-functional priorities Anticipate the CEO's needs and proactively look around corners for solutions You Are... Highly organized, detail-obsessed, and thrive at managing chaos with calm A natural problem solver who's proactive and solutions-oriented A strong communicator - professional, clear, and personable Tech-savvy with experience across Google Suite, calendar/email systems, and editing tools for IG/TikTok Fashion-forward and social-media fluent with a sharp eye for aesthetics A team player with positive energy who's service-minded and discrete Someone with a valid driver's license who can confidently navigate NYC Requirements 3+ years of Executive or Personal Assistant experience, preferably in fast-paced, creative environments Based in NYC with deep familiarity navigating the city Comfortable managing both professional and personal tasks with professionalism and care Prior experience supporting social media or a personal brand is a strong plus Must love dogs and be flexible to assist as needed Available for occasional evening/weekend needs based on CEO's schedule or travel/events Bonus Points If You... Have experience with small-business operations or startup environments Have a background or interest in fashion, beauty, or influencer marketing Are familiar with travel logistics for events like Fashion Week, pop-ups, or influencer trips PERKS: Be a key strategic leader at a fast-growing brand! Competitive salary + performance-based bonuses Nice office located at the Brooklyn Navy Yard Hybrid schedule with 1-2 days a week in office PTO Days + Specified National Holidays Off Health Insurance coverage + other benefits Quarterly team events and or retreats Velvet Caviar is an equal-opportunity employer committed to a diverse workplace environment.

SKY Leasing ("SKY") is an alternative investment manager dedicated to providing asset-focused capital solutions to airlines globally. With a global presence across five offices in San Francisco, Dublin, Greenwich, Miami, and Singapore, SKY leverages a 30-year history of global aviation relationships, technical asset management expertise, and a disciplined investment framework, to originate unique investment opportunities with an emphasis on seeking downside protection and stable cash flow. The company's fund management business was founded in 2019 with a minority investment from M&G Investments. As of March 2025, the company manages over $5 billion of aviation assets. Summary An exciting opportunity has arisen for a dynamic and professional Executive Assistant & Office Manager to join the team at SKY Leasing in our Greenwich, Connecticut office. The EA/OM will be responsible for managing a broad range of administrative, operational and logistical tasks that support business functions and ensure the smooth execution of day-to-day activities. Job Functions Executive Assistant: Provide high-level support to the Senior Management team Manage hectic and complex calendars efficiently and effectively Arrange complex domestic and international travel itineraries, including flights, accommodations, dining reservations, and ground transportation. Manage and reconcile expense reports for senior management as required Serve as a liaison both internally and externally, maintaining a sense of professionalism and collaboration at all times Must be able to accommodate a flexible work schedule as required. Office Management: Front of house reception duties including answering phones and greeting office visitors. You are the office's first point of contact Manage the day-to-day office operations including scheduling maintenance, and handling incoming mail and outgoing shipments Maintain a clean and organized office environment, including overseeing the kitchen area and maintaining common spaces. Regularly restock and replenish office and breakroom supplies. Tack and report office expenses such as maintenance, food and beverages etc. Develop and maintain positive working relationships with external vendors and service providers. Coordinate with HR to welcome and onboard new employees Collaborate with our outsourced IT MSP to ensure maintenance of IT equipment in the office and any additional on-site requests Perform general administrative tasks, including filing, and any additional requests assigned by management. Proactively identify ways to improve and implement processes to improve the general efficiency of the company. Qualifications 3+ years working in a similar role, supporting 1 or more C-Level Executives within a fast-paced environment. Candidates must hold a bachelor's degree or higher. Strong organizational skills and experience managing multiple projects at once Exceptional communicator with strong project management skills Able to multi-task, pivot quickly, and maintain grace under pressure Must have extensive experience organizing global travel on a regular basis Have a firm grasp of Microsoft Office (Excel, Outlook, SharePoint) and be familiar with cloud based and web applications. Detail-oriented, solutions-driven, and highly proactive Interest in the aviation industry is desired, but not essential Compensation Competitive salary Benefits Package Comprehensive health insurance (medical, dental, vision) 401(k) retirement plan Paid time off and holidays Professional development opportunities Performance-based bonuses Interested candidates should submit their CV's to Anne Marie Scaramuzza (***************************) Please note, due to the high volume of applications, only successful candidates will be contacted.

Qualifications: Lead, coach, and support front and clinical team members to uphold standards of hospitality and communication. Manage daily operations, scheduling, and coordination across departments to ensure a seamless flow for members and providers. 2+ years of experience in healthcare, hospitality, or operations management. Ability to lead with empathy, accountability, and a commitment to excellence. Strong organizational skills and attention to detail in a fast-paced, people-centered environment. Proficiency in modern digital tools (Athena, G-Suite, or related systems preferred).

Global firm has an excellent opportunity to join their collaborative environment in a role supporting the CTO and team with administrative support and project coordination. This position is perfect for a motivated, efficient and detail orientated individual with strong communication skills. Responsibilities Include: Provide administrative assistant to the CTO and their Chief of Staff. Coordinate senior leadership team's calendars, including scheduling appointments, arranging meetings, and anticipating needs Assist with drafting presentation and briefing materials Submit and receive purchase orders, coordinating renewals and vendor follow ups as needed Maintain data and project updates for internal check-ins and coordination with other teams, assist with project reporting and communication with all parties involving deadlines, deliverables, status updates, and the like Manage the IT Contracting process including coordination with the legal team and facilitating document review across necessary parties Assist with planning and coordination of team events occasionally Provide back-up admin support to other team members as required. Work on special projects as assigned. Qualifications Include: Bachelor's degree or equivalent experience is strongly preferred Minimum of 3 years of experience in an administrative or project coordinator role (or one that combines both) working in a fast-paced environment Exceptional organization, project management, and time management skills Outstanding interpersonal and communication skills, both verbal and written Strong technical skills; Proficiency in MS Office Suite (specifically Outlook, Word, Excel, and PowerPoint)

Join a collaborative, growth-oriented real estate investment management firm where operational excellence and employee experience are top priorities. This is a high-visibility role for someone who takes pride in creating a best-in-class workplace, supporting leadership, and ensuring day-to-day operations run smoothly. You'll have the opportunity to make an immediate impact in a dynamic environment surrounded by driven, team-oriented professionals. Our client is seeking a dedicated and highly organized Office Manager to oversee daily operations and maintain a professional, efficient, and welcoming workplace. This role combines office management, executive support, facility operations and event coordination as well as serve as a key partner in fostering a positive employee experience. Responsibilities: Manage all aspects of office operations, including vendor relations, supply management, and facilities coordination Maintain a well-organized, engaging workplace that promotes collaboration and a positive employee experience Serve as the primary liaison with building management and coordinate all visitor and delivery logistics Oversee office budgeting, expense tracking, and cost-effective purchasing Plan and coordinate office events, meetings, and team gatherings Provide executive support to a senior leader, including calendar management, travel coordination, and special projects Support cross-functional initiatives and assist with ad-hoc operational needs Qualifications: 5+ years of work experience as an Office Manager in a professional services environment (financial services or investment management preferred) Strong organizational and time-management skills with a proactive, service-oriented approach Excellent communication and interpersonal skills Experience in office operations and workplace experience Proficiency in Microsoft Office Suite, Outlook, Teams, and Zoom Able to manage multiple tasks simultaneously

🌟 Real Estate Business Office Manager Employment Type: Full-time About the Role We're seeking a highly organized and detail-oriented professional to join our Real Estate team as a Business Office Manager. In this role, you'll oversee the daily administrative, operational, leasing, and facilities functions that keep our Real Estate department running smoothly. The ideal candidate is proactive, resourceful, and able to balance multiple priorities in a fast-paced environment. You'll collaborate closely with internal partners, landlords, and vendors to ensure efficient office operations, accurate lease administration, and the timely preparation of executive materials that support key business decisions. What You'll Do Administration & Operations Manage day-to-day office operations including scheduling, correspondence, and record keeping. Order, track, and maintain office supplies, equipment, and furniture. Develop and implement office policies, procedures, and filing systems for efficiency and compliance. Maintain accurate records, scan and file invoices, and ensure timely submission to Accounts Payable. Organize and maintain department and vacation calendars to ensure coverage and preparedness for meetings. Support payroll preparation, utilities tracking, and coordination of tax filings across multiple jurisdictions. Financial & Vendor Management Process, track, and reconcile invoices; monitor expenses and identify cost-saving opportunities. Coordinate with Finance and Accounts Payable to ensure timely vendor setup, bill payment, and compliance. Manage vendor relationships, including supply vendors, utilities, water delivery, vending machines and contractors. Oversee utility transfers during new store openings/closures. Facilities & Safety Act as liaison with building landlords for parking, access, service requests, and compliance issues. Oversee maintenance, repairs, and cleaning services for office facilities. Track facility maintenance schedules (monthly, quarterly, annual) for each location. Ensure compliance with life safety, fire safety, and health/safety regulations. Coordinate COIs, permits, and certificates of occupancy for new and pop-up store locations. Leasing & Real Estate Coordination Serve as a primary point of contact with landlords on tenant matters, building issues, and lease administration. Assist with lease and renewal coordination, including reviewing Letters of Intent (LOIs), abstracting key deal terms, and ensuring compliance with company requirements. Track critical lease dates, including expirations, renewals, rent escalations, and option windows. Maintain a comprehensive lease database and generate reports for leadership on portfolio activity. Partner with Real Estate leadership to support negotiations, documentation, and reporting on active deals. Coordinate with internal Legal and Finance teams to route leases, amendments, and related documents for approval and execution. Manage the distribution and tracking of lease drafts, ensuring timely responses to landlords and brokers. Support site selection and market research efforts by collecting, organizing, and presenting data. Monitor compliance with landlord obligations, tenant responsibilities, and operating covenants. Provide coordination and tracking for new store openings, relocations, dispositions, and pop-up programs. Maintain electronic and physical files of executed LOIs, leases, and amendments for accurate record keeping. Liaise with landlords on estoppels, SNDAs, and other ancillary lease documents. Assist in preparing presentation materials for executive decision-making and landlord negotiations. Executive & Team Support Provide administrative support to senior executives, including calendar management, travel arrangements, and meeting preparation. Prepare, edit, and distribute professional presentation materials for internal leadership meetings, Board updates, and landlord/partner engagements. Take, prepare, and distribute meeting minutes for Real Estate and brand-specific meetings. Assist leadership staff during absences or peak project times. Act as a liaison to other departments (HR, Finance, Customer Service) to address employee support, benefits, and cross-functional initiatives. Customer & Employee Experience Address customer-related issues (orders, water, supply needs) to ensure a positive experience. Support HR with employee-related matters and coordination of office events, birthdays, and celebrations. Fill in for reception and mailroom as needed. Project & Event Management Manage timelines, deliverables, and logistics for annual pop-up stores and new retail locations. Support planning and execution of office events and special projects. Coordinate with internal and external stakeholders to ensure deadlines are met. Tax & Compliance Prepare and process tax payments for properties in multiple jurisdictions (e.g., Huntington, Alamogordo, Los Angeles, Jericho). Track tax deadlines, coordinate with Finance, and ensure timely payments to avoid penalties. Maintain MGIS access and monitor payments in the system. What You'll Bring 5+ years of experience in administrative, office management, real estate, or facilities coordination (retail/real estate experience preferred). Working knowledge of lease documents and landlord-tenant coordination. Strong organizational and communication skills with excellent attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to manage multiple priorities and deadlines in a fast-paced environment. Experience supporting senior leadership and managing confidential information with discretion. Why Join Us At 1-800-Flowers.com, Inc., we believe in inspiring more human expression, connection, and celebration. Our Real Estate team plays a key role in supporting our growing portfolio of retail and office locations nationwide. This role offers an opportunity to make a meaningful impact, collaborate across teams, and contribute to the continued success of our brands. Compensation & Benefits The expected salary range for this position is $54,080 - $60,320 per year. The actual compensation will be determined by experience and other factors permitted by law. To ensure that we remain an employer of choice, we offer comprehensive and competitive health, wellness, and other benefits to regular and full-time team members. Benefits vary by location, average hours, and time with the company. Benefits for this location include* : Medical, dental, vision, life and disability insurance for the associate and family (if applicable) Flexible Spending Account Health Savings Account 401k retirement program Mental health resources / Employee Assistance Program 80 hours of paid vacation time (accrued on an hourly basis) 9 paid holidays 30% employee discount across our family of brands Potential eligibility for annual merit-based wage increase, if applicable *Exact benefit terms, conditions, and eligibility requirements are governed by official plan documents and are subject to applicable law. In addition, the Company reserves the right to change the terms and conditions and to terminate these and other plans and programs at any time.

Pay: Starting $20-$30/hr (based on experience; salary will increase after evaluations) Schedule: Full-Time, In-Office Reports To: COO (Micky Bell) & Founder (Maksud Agadjani) About TraxNYC TraxNYC is a fast-growing luxury jewelry company in New York City, specializing in custom jewelry, high-end diamonds, luxury watches, and content-driven retail. We operate in a fast-paced environment with a young, motivated team focused on long-term growth, trust, and aligned goals. We are seeking a highly organized Executive Assistant / Operations Assistant who wants to build a serious career in business operations, administration, and executive support. Position Overview We are looking for a detail-oriented, analytical, and proactive Executive Business Operations & Strategy Assistant to support senior leadership. This person will assist in operations management, executive support, administrative organization, financial tracking, sales auditing, and project coordination. This role is ideal for someone searching for an executive-level support position within a luxury brand, jewelry company, or high-growth business, who wants hands-on involvement in day-to-day operations. Key Responsibilities Executive Assistant + Administrative Support • Manage, organize, and prioritize emails for the COO and Founder • Handle executive communication, follow-ups, and administrative scheduling • Maintain operational documents, Google Workspace files, and task systems Operations & Business Management • Assist in business travel planning, event coordination, jewelry show registrations • Help organize company promotions, marketing initiatives, and internal workflow systems • Support daily operations, deadlines, and internal communication structures Financial Tracking & Accounting Support • Help audit Amex and credit card charges • Track recurring monthly expenses, subscriptions, and vendor payments • Support accounting with documentation reviews and discrepancy identification • Assist with gold scrap, dust logs, and production inventory checks Sales Auditing & KPI Oversight • Work with leadership to review sales activity, Instagram DMs, and lead management • Audit CRM data, KPIs, and reporting accuracy in Monday.com • Manage inbound Instagram and Facebook leads for the sales department Hiring, Staffing & HR Support • Assist with screening candidates, resume evaluation, and interview coordination • Identify strong potential hires and provide input on culture fit and work ethic What We're Looking For • Executive Assistant experience or strong administrative/operations background • Highly organized, detail-oriented, and reliable • Strong communication skills and professional presence • Ability to manage multiple tasks in a fast-paced environment • Tech-savvy with Google Workspace, Excel, CRM tools (Monday.com), and social media • Comfortable reviewing communication logs, sales messages, and performance data • Problem-solver with a no-excuses mindset • Looking for long-term career growth Compensation & Growth • Starting rate: $20-$30/hr based on experience • Salary will increase based on performance and contribution • Direct training from senior leadership • Growth paths into Operations Manager, Executive Strategy, or Business Development • PTO + Employee jewelry discounts • Major long-term career opportunities in a luxury brand environment Learn more about the role here: ****************************************** Check out our social media below Instagram: ********************************** TikTok: ******************************* YouTube: ********************************************** Facebook: ******************************** Twitter/X: *********************

The Office Support Manager is responsible for the supervision and control of general office functions, including light Human Resource administration including union administration duties (where applicable). Primarily supervises day-to-day data collection and supervises or completes basic accounting reports. Assists unit management in completion of standard monthly management reports. The salary range for this position is $70,000 to $72,500.00, that is the amount that Aramark expects to offer. This is Aramark?s good faith and reasonable estimate of the compensation for this position as of the time of posting. ? ? BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance. Job Responsibilities Manages and guarantees disbursement of payroll, benefits, and taxes consistent with government wage and hour laws Ensures the processing of new hires, temporary workers, transfers, promotions and terminations is accurate and timely Communicates actively with Operations, Human Resources and Billing to review cross-departmental impacts and reconciles data sharing Leads regular preparation of relevant management reports, including weekly, monthly, quarterly and year end reports Responsible for the operation of all accounting systems and records, including, but not limited to, cash receipts, expenditures, investments, purchasing, inventory, assets and payroll Ensures that written performance evaluations of supervised employees are completed as required, provides continuous feedback on personnel performance issues, and takes immediate action to recognize achievements and address deficiencies or problems Leads and nurtures a work culture that promotes open, frequent and dynamic communication among staff, stimulating teamwork to accomplish desired goals and objectives Meets deadlines for financial documents Reconciles bank accounts and verify the bank balance with the general ledger Supervises all month-end and year-end accounting procedures including preparation and entry of journal entries for Accounts Payable, Accounts Receivable, Payroll and General Ledger computer systems Responsible for ordering all office/ operational supplies Responsible for maintaining an organized and stocked office supplies storage At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice. Qualifications Requires a minimum of 2 years of experience in accounting and payroll Bachelor's degree or equivalent experience preferred Ability to work in a fast-paced environment Ability to handle confidential information Ability to manage in a diverse environment with a focus on client and customer service Requires strong interpersonal skills Requires effective verbal and written communication skills Experience in Microsoft Office with advanced skills in Microsoft Excel Requires a high level of organization and planning Must be able to prioritize requests and daily tasks EducationAbout Aramark Our Mission Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law. About Aramark The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook, Instagram and Twitter.

Job Description Dental Office Manager | Multiple Opportunities Established Practices | Future Acquisitions Compensation: ~$45+/hour - based on experience Schedule: 4-5 days a week We're looking for a results-driven Dental Office Manager who knows how to balance exceptional patient care with obsession over performance metrics. If you thrive on creating an outstanding patient experience while hitting-and exceeding-practice goals, this is your opportunity to shine. This role is perfect for someone who understands the numbers behind great patient care-and uses them to lead a thriving, high-functioning team. Why You'll Love This Role Patient-centered schedule around our local community: Hours designed to meet patient needs/ A supportive team environment that values growth, integrity, and efficiency. The chance to truly own the numbers that drive our success. We believe success comes from both happy patients and healthy KPIs. You'll play a key role in ensuring we excel in our achieving our KPIs like ensuring over-the-counter collections, reappointment rates, minimizing cancellation rates, treatement plan acceptance and new patients. What You'll Do Lead the front office team to deliver a seamless, warm, and professional patient experience. Monitor and manage key performance indicators daily, taking action to address gaps. Coach team members on best practices for scheduling, collections, and patient follow-up. Partner with clinical staff to ensure optimal patient flow and care quality. Proactively re-engage past-due patients and activate pending treatment plans. This is a future opportunity with a growing group that values operational excellence and rewards results. If you're a KPI-savvy leader ready to take your next step, we want to meet you.

Headline: Manhattan, New York City: Internal Medicine physician is needed for 100% outpatient opportunity to join a large multi-specialty group. In addition to the Manhattan office, they also have offices located throughout the boroughs of New York City as well as Long Island. The Manhattan office is staffed with four Family Practitioners, two Internal Medicine physicians and a full support staff including Physician Assistants and Nurse Practitioners. Work Schedule: Monday to Friday, from 9:00 a.m. to 5:00 p.m. There is no on call. Starting base salary range: $225,000 to $275,000. $ Very competitive financial package. Excellent earning potential! LOCATION: Manhattan, New York City The new Internist will be able to live wherever she or he chooses to live. Please scroll down below regarding detailed information about New York City. PRACTICE OPPORTUNITY: Internal Medicine physicians are needed to join a successful and large multi-specialty group practice established about twenty years ago. This is a 100% outpatient opportunity. In addition to the Manhattan office, this large multi-specialty group practice also has offices located throughout the boroughs of New York City as well as Long Island. Their Manhattan office is currently staffed with two Internists, four Family Practitioners, and a full support staff which includes Physicians Assistants and Nurse Practitioners. Work Schedule: Monday to Friday, from 9:00 a.m. to 5:00 p.m. There is no call. These excellent Internal Medicine opportunities are due to the growth and expansion of their practice and large patient population that they serve. Availability: Internal Medicine residents who will be available during 2025 and 2026 as well as Internists who are already in practice with prior work experience are all welcome to apply and will all be strongly considered. FINANCIAL COMPENSATION: These are employed opportunities. This successful practice is offering a very competitive starting base salary range of $225,000 to $275,000, which will be commensurate with the individuals experience, etc. They are also providing a complete fringe benefits package consisting of: Occurrence Malpractice Insurance Major Health Insurance Dental Insurance Life Insurance CME Paid vacation The earning potential is excellent! INFORMATION REGARDING NEW YORK CITY: NEW YORK CITY (exceeding 8,930,000 million people) is the most populous city in the United States! A key component to its strength is its diversity. New York City offers a broad range of educational opportunities to its youth. From public, private, parochial, and non-religious, all types of schooling are available. Their public school system is the largest in the nation. New York City boasts more than 100 institutions of higher learning. From public to private, the college-level and post-graduate learning opportunities are endless! The recreational and sporting activities available in New York City are endless, appealing to all ages and ranging from Amusement Parks to the Bronx Zoo. With its educated, worldly, resourceful, and motivated population, New Yorkers comprise a city that is second to none! New York is the grandest, most dynamic, sophisticated and diverse city in the world! CONTACT INFORMATION: If you are interested in the above 100% Outpatient opportunity, please also email a copy of your updated CV with your contact information. It would be very much appreciated, very helpful, and will also expedite the recruitment process. Thank you! Compensation Information: $225000.00 / Annually - $275000.00 / AnnuallyDetails: The starting base salary range is from $ 225,000 to $ 275,000. This ad below includes specific information regarding Compensation Details. Please scroll down. RequiredPreferredJob Industries Other