Project coordinator jobs in Escondido, CA

Agile IT is a Microsoft‑focused consulting and managed services provider. We help customers modernize and secure Microsoft 365, Azure, Azure Government, and Microsoft GCC High, with a mission to make CMMC Level 2 practical and sustainable through repeatable architectures, evidence automation, and managed operations. What you'll work across (our services) Professional Services - Enablement (fixed‑price projects) Managed Services - Security & CMMC Compliance for Microsoft cloud and on‑premises systems Microsoft GCC High Licensing (secure onboarding & lifecycle operations) Complementary Partner Services (co‑delivered with strategic partners) The Project Coordinator / Autotask Dispatcher is responsible for keeping customer work moving smoothly through Agile IT's delivery teams. This role owns ticket and task dispatching in Autotask, coordinates project schedules, and ensures engineers are working on the right things at the right time. They are the operational “air traffic controller” for projects and service requests, helping Agile IT deliver a consistent, high‑quality customer experience and protect project margins. Key Responsibilities Ticket & Work Dispatching (Autotask / PSA) Monitor project and service queues in Autotask and other PSA boards. Assign and dispatch tickets to the appropriate engineers based on skills, availability, and priority, and follow up to ensure work is progressing. Update ticket statuses, scheduling, and notes so that boards are always current and reflect reality. Escalate urgent or at‑risk tickets to project managers, Customer Success, or leadership as needed. Project Coordination Build and maintain detailed project schedules, timelines, and calendars; adjust as dates change and communicate updates to internal and client stakeholders. Create and manage project tasks in Autotask, making sure all work is broken into clear, assignable items with due dates and dependencies. Schedule internal and client project meetings (kicks‑offs, working sessions, status calls), prepare agendas, and capture notes and action items. Publish regular project status updates (summary emails, dashboards, PSA notes) and ensure documentation is complete before handing over to support / Customer Success at project close. Change, Documentation & Partner Administration Assist with change management by drafting change requests/change orders, tracking approvals, and updating project plans and tickets once changes are approved. Support evidence/documentation collection for compliance and security projects, coordinating with engineers and Customer Success. Submit and track any required Microsoft partner paperwork for projects (e.g., CPoR, PAL, references) so Agile IT receives full credit for Microsoft‑aligned work. Customer & Internal Communication Serve as a primary coordination point for customers on scheduling, logistics, and basic status questions, routing technical issues to the right resources. Coordinate escalations by making sure the right team members are engaged and tracking resolution to closure. Help maintain high customer satisfaction through clear expectation setting, timely updates, and professional follow‑through. Operational Hygiene & Continuous Improvement Enforce PSA hygiene: time entry completeness, correct ticket types/queues, and accurate milestones. Identify bottlenecks in scheduling or dispatching and propose improvements to workflows, templates, and dashboards. Help maintain and improve SOPs related to dispatching, project coordination, and Autotask usage. Required Qualifications Experience with a PSA tool (Autotask strongly preferred; ConnectWise or similar acceptable with willingness to learn Autotask quickly). 2-4+ years in IT services, MSP, or technical project coordination / service dispatch role. Strong organizational and multitasking skills; comfortable managing many tickets/projects at once. Excellent written and verbal communication; able to interact confidently with both customers and technical staff. Solid comfort with Excel/Sheets and task/project tools (Teams, Planner, Asana, etc.). Preferred Qualifications Experience in a Microsoft-focused MSP / cloud / security consulting environment. Familiarity with basic project management concepts (RAID logs, change control, milestones, acceptance criteria). Understanding of SLAs, utilization, and margin/financial implications of scheduling decisions. ITIL, CAPM, or similar entry‑level project/service management certifications (nice to have, not required). Compensation & Benefits Competitive compensation Comprehensive benefits (medical, retirement, PTO, professional development). Mission‑driven work that directly strengthens the national security supply chain.

The Operations Coordinator plays a key part in the daily and weekly administrative functions for the Company process. Each Operations Coordinator will work with their assigned operational leaders, recruiters, sales representatives, and field associates. In this role the Operations Coordinator will ensure the smooth operation of the branch and daily recruiting and business operations. They are the liaison between the field (sales & recruiting) and the back office (finance & risk). Key Accountabilities Answer and direct inbound calls to the appropriate departments or personnel, ensuring timely and accurate handling of all inquiries. Timely, accurately, and compliantly send, review, approve and process new hire onboarding paperwork, including offer letters, Direct Deposit information, and completing the I-9 and e-verify. The Delivery Support Associate must demonstrate a high degree of service orientation, focused on actively working to onboard new employees in a manner that positively represents the company and makes the new employee feel important and welcome. Process necessary background checks and drug tests required for jobs. Collect save, and process weekly timecard entry and approval process, including expenses, per diem, and sick time as needed for payout every Friday. Work in close communication with operational leaders, Recruiters, HR, Payroll, and Billing departments in addition to field associates. Provide timecard and billing adjustment as needed to ensure proper payout and invoicing. First point of contact for trouble shooting any onboarding and payroll issues. Work with each recruiting team on ensuring job boards are up to date. Assist recruiters with tracking candidates in VMS exchanges as well as tracking employee certifications to ensure they are active. Assist with ordering, scheduling, and administering required employee remote and onsite training during the onboarding process. Contribute to front of the office duties as needed per office. Other duties as assigned. Minimum Experience Requirements High School Diploma: Possess a high school diploma or equivalent qualification; additional education may satisfy work experience qualifications. Prefer experience with human resources processes, employee onboarding, and/or payroll process experience. Previous experience with delivering exceptional customer service. Ability to work independently Exceptional verbal and written communication skills, enabling effective communication with clients, candidates, and internal team members. Ability to clearly articulate job, employment, and payroll information. Judgment and decision-making ability. Strong customer service/client relations skills. Organizational and multi-tasking skills. Communication skills (oral and written). Ability to handle stress successfully. Proficiency in using Bullhorn (Preferred), Microsoft applications, and other computer-based applications. Analytical Skills: Ability to evaluate complex situations, proactively identify issues that may adversely impact the company's delivery and payroll processes and implement timely and effective solutions to problems. Able to initiate and embrace change. Time management skills (ability to multi-task). Interpersonal skills.

Sun Country Builders is an award-winning builder of multi-family affordable homes. We believe in meaningful relationships with our employees, clients and vendors. Many of Sun Country's employees have been with the company for years. Our company culture fosters personal responsibility and offers ongoing growth and long-term career opportunities. We have a competitive compensation and benefits package and an excellent supportive work environment. We are looking for those who believe and work within our values of humility, gratitude, determined, hardworking, always learning and caring. Come join the team! Recently named Elite Best & Brightest Companies to Work for in San Diego and Nationwide. Who we are looking for: Must have experience: Prefer minimum of two-year degree and/or 2 years minimum experience with multi-family construction. Strong Word, Excel, Procore, Docusign and general computer skills. Characteristics that succeed in this position: Strong work ethic with the ability to be a team player. Positive attitude and great customer service skills Able to prioritize and handle several different tasks simultaneously Must have excellent follow-up on action items Core Responsibilities: Assist with implementation of project start up and close out procedures as directed by the Project Managers and/or the Project Engineers. Assist Project Managers and Project Engineers in the Subcontract/Buyout process, including but not limited to, workflow process, subcontract document drafting, processing and tracking, and purchase Orders. Ensure Subcontractor's City Business Licenses and Contractor's Licenses are received and current. Ensure Subcontractor Certificates of Insurance are received and current. Processing and tracking of submittals and RFI's as received by Project Managers and Project Engineers, and responses as received by Architects, Engineers, Consultants, and other professionals. Gathering, compiling and arranging closeout packages for each project, as required. Receive, process, allocate, and balance PCO Logs, and COR's as needed. Assist Project Managers with drafting, distributing, and tracking Subcontract and Owner Change orders. Upload, organize, maintain, and distribute plan sheets, reports, and documents as received from the Architect, Engineers, Consultants, and other professionals. Assist Project Managers and Project Engineers in maintaining drawings, SK's, ASI's, etc., and coordinate distribution to Field and Subcontractors. Assist Project Managers and Project Engineers with miscellaneous duties, as needed, to maintain order and to assist in maintaining the project schedule Physical Requirements Prolonged periods sitting at a desk and working on a computer Ability to operate a computer keyboard, mouse, and other office equipment (e.g., copier, scanner, telephone) Frequent use of hands and fingers for data entry and document handling Ability to lift up to 15 pounds occasionally (e.g., boxes of documents or office supplies) Visual acuity to read and produce documents, spreadsheets, and reports Ability to communicate clearly and effectively in person, over the phone, and via email We offer a competitive compensation and benefits package and an excellent supportive work environment. Sun Country Builders (“SCB”) is an equal employment opportunity employer that is committed to complying with all laws providing equal employment opportunities. SCB makes employment decisions such as hiring based on a candidate's merit and our business necessity. SCB encourages qualified applicants from every walk of life to apply as we continue to build our workforce where each employee's uniqueness strengthens our culture of inclusiveness. More About Sun Country Builders Sun Country Builders was founded and incorporated in 1979, and has been in business continuously since then, with no change in name, licenses, or owner. Sun Country holds California B (General Contractor), C-5 (Framing & Rough Carpentry) and C-8 (Concrete) licenses. The firm's primary area of work is multi-family housing, most typically of Type-V construction, either with or without structured parking. Sun Country Builders has worked more than once for almost every one of our clients. One key developer client has brought us back dozens of times, with further projects in the pipeline. We're extraordinarily disciplined, extraordinarily client-oriented, and we act out of a belief that we owe our developers a fiduciary duty, in the old-fashioned and true sense of the term. Come join the team! Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Tuition reimbursement Vision insurance Work Location: In person

We are seeking a highly organized, detail-driven Business Operations Coordinator to support a senior executive based in San Clemente, CA. This role is ideal for someone who thrives in a fast-paced environment, communicates exceptionally well, and takes pride in producing accurate, polished work. The Business Operations Coordinator role is a hybrid of two positions, Executive Assistant (~50% of your work) and Administrative Assistant (~50% of your work). If you enjoy staying ahead of tasks, managing details, and keeping operations running smoothly, this role offers stability, variety, and meaningful responsibility. Role Overview As the Business Operations Coordinator, you will provide direct administrative support and executive assistance, managing digital workflows, preparing documents, coordinating communication, and helping streamline day-to-day operations. You will be relied upon for professionalism, discretion, attention to detail, and your ability to stay organized while juggling multiple priorities. This is an in-person position for candidates living in or within 30 minutes of San Clemente. Responsibilities Use the digital systems provided to perform this role (we are fully digital) Draft, proofread, and prepare professional correspondence, letters, and documents Maintain calendars, schedule appointments, and coordinate meetings Organize digital files, manage email communication, and track follow-up tasks Assist with recordkeeping, data entry, and digital documentation Prepare reports, summaries, and written materials with strong attention to detail Support internal and external communication with professionalism and warmth Help organize priorities and ensure deadlines are met Use Microsoft Word, Excel, Outlook, and other digital tools efficiently Assist with errands, research, and day-to-day administrative needs Maintain confidentiality and handle sensitive information responsibly Qualifications & Skills Excellent writing, proofreading, and communication skills Honest, dependable, and committed to professional integrity Positive, professional demeanor when interacting with colleagues, partners, and vendors Fast, accurate typist (50+ WPM preferred) with strong spelling and grammar Detail-oriented with careful adherence to processes, instructions, and documentation Highly organized and able to multitask in a fast-moving environment Comfortable working in a fully digital workflow; proficient in Microsoft Word, Excel, and Outlook Quick learner with strong problem-solving skills and critical thinking ability Reliable transportation and valid driver's license Local to San Clemente or within a 30-minute commute Schedule & Compensation Full-time position, in person Monday-Friday, 9:00am - 6:00pm $17.25/ hour; 40 hours per week Stable, consistent schedule with long-term growth potential Preferred Prior experience as an Executive Assistant or Administrative Assistant Experience supporting a leadership role or managing multiple priorities Application Instructions Please include your résumé Serious applicants should provide a thoughtful cover letter explaining why you believe you are a strong fit for this role Job Type: Full-time Benefits: 401(k) 401(k) matching

Established in 1991, Collabera is one of the fastest growing end-to-end information technology services and solutions companies globally. As a half a billion dollar IT company, Collabera's client-centric business model, commitment to service excellence and Global Delivery Model enables its global 2000 and leading mid-market clients to deliver successfully in an increasingly competitive marketplace. With over 8200 IT professionals globally, Collabera provides value-added onsite, offsite and offshore technology services and solutions to premier corporations. Over the past few years, Collabera has been awarded numerous accolades and Industry recognitions including. Collabera awarded Best Staffing Company to work for in 2012 by SIA. (hyperlink here) Collabera listed in GS 100 - recognized for excellence and maturity Collabera named among the Top 500 Diversity Owned Businesses Collabera listed in GS 100 & ranked among top 10 service providers Collabera was ranked: 32 in the Top 100 Large Businesses in the U.S 18 in Top 500 Diversity Owned Businesses in the U.S 3 in the Top 100 Diversity Owned Businesses in New Jersey 3 in the Top 100 Privately-held Businesses in New Jersey 66th on FinTech 100 35th among top private companies in New Jersey *********************************************** Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Title: Project Coordinator Duration: 3 years Work Location: San Diego CA 92121 Job Description: • Act as onsite contact and liaison to customers by performing initial site visits for Ethernet services. • Experience on Ethernet services. Qualifications • Experience on Ethernet services and fiber optics. Additional Information To apply for this position or to get any further information feel free to contact: Aditika Sithta ************

Job Details Experienced San Diego-Office - San Diego, CA Full Time Graduate Degree $65000.00 - $90000.00 Salary/year Negligible Day ConstructionDescription As the Project Coordinator at Schuff Steel, You will assist in managing the flow of technical information between the Schuff Steel Project Management team, customers, and subcontractors and vendors, while developing critical relationships with internal and external clients, through verbal and written communication. They collaborate with other departments to ensure all aspects of each project are executed smoothly. Schuff PC's have worked on some of the most amazing building structures in North America. Please consider joining our dynamic Project Management Team. Core Responsibilities: Reviews design drawings for accuracy and completeness, and coordinates resolution of discrepancies and/or missing information with customers, design team, other trades, detailing, shop, & field as may be necessary. Coordinates project sequencing and basic detailing job setup including advance bills and shop and erection drawings. Provides technical instructions and guidance to steel detailers in preparing shop drawings per project requirements and standards. Monitors project schedules regarding submittals, approvals, and shop fabrication releases. Identify and communicate possible delays or problems to project management team. Organize detailing RFI process through formal RFI to customer and informal RFI's with the engineer, architect, and general contractor. Facilitates and fulfills other documentation efforts and duties and as may be required. Distribute and route drawings. Partner with Document Control to avoid delays and maintain logs. Act as a liaison between shop, field, and detailers to resolve fabrication and erection difficulties. Maintains daily communication with Project Manager, Sr. Project Manager or Vice President on progress of areas of responsibility. Assists the Project Management Team in achieving successful project results. Coordinates the detailing efforts of various common subcontractors. Serve as a direct link between Detailers, Project Managers, and other production departments, and customer, other contractors, and Design Team as may be required. Education/Training: High School Diploma or GED required. Associates degree or training from an approved and accredited technical school in engineering or detailing/drafting is highly preferred. A Bachelor's Degree from an accredited college or university in CM, Structural/Civil Engineering, or other technical area may substitute for required experience. Work Experience: At least five (5) years related experience in the coordination of structural steel projects. Detailing experience highly preferred. Specialized Knowledge: Ability to read and interpret shop and design drawings. General understanding and knowledge of basic drafting skills, 3D modeling software/Tekla practices, fabrication and erection standards, standard technical terminology, common structural steel practices, and drafting room procedures. Software & Technology: MS Windows 10, MS Office 365; Office Word, Excel, and Outlook; Contract Manager, Primavera Scheduling, Fabtrol and Tekla system, and Bluebeam applications. Work Environment: The position may require frequent air/road travel as needed and required. A clean driving record will be required due to required road travel. A current and valid driver's license and proof of acceptable insurance is required. This position is generally indoors in a climate-controlled office. However, frequent visitations to the outdoor plant facilities and project sites may be required. Reasonable accommodations will be made upon request for those who have disabilities that qualify under the American with Disabilities Act. At Schuff Steel, we believe our employees are our greatest asset. Our team environment is based on respect, effective communications, and accountability. We believe employees should have great working conditions along with opportunities to grow and develop. We proudly promote a diverse and inclusive workplace where everyone has a chance to be successful. Schuff Steel is an Equal Opportunity Employer with an Affirmative Action Plan. We value Diversity. #LI-KF1 Rated by ENR as a leading builder in America, please consider joining our elite organization today. Apply directly. No agencies

ARSENAULT is looking for a Project Coordinator with business analysis experience. We are looking for a team member who is committed to process delivery, improvement, and governance. The successful candidate will have a high attention to detail, be well organized, systems oriented and able to work in a fast-paced environment. Essential Duties & Responsibilities: Coordinate and align processes with other teams involved with the management of Client Implementations Document and capture meeting minutes, action items, and help track status against plans Ability to analyze workflow processes in the practice and gain insight into their strengths and opportunities Effectively communicates with internal and external teams both verbally and in writing Manage projects through a standardize end-to-end process Develop project plans, coordinate project meetings, created project reporting Utilize Project Management tool (Monday) to monitor project plans Provide post-launch support to clients; answer any questions and assist in problem resolution Work with Training Department to ensure that project-related training and training materials are ailored to the end-user Competencies: Demonstrate leadership, responsiveness, and accountability Work cross functionally with project members High standard of verbal and written communication Ability to manage competing priorities in a dynamic and fast-growth environment Self-starter and demonstrates initiative Experience managing and implementing projects using both Waterfall and Agile methodologies Strong technical abilities and knowledge to evaluate and improve operations Leadership skills to motivate and guide teams to complete tasks Must have strong computer skills and be proficient in the use of Microsoft Office applications including PowerPoint, SharePoint, as well as other tools typically associated with project management and product development Special consideration for previous experience with Facility maintenance and vendor management systems Finance and ERP systems Database, business intelligence, and reporting systems Education and Experience: Bachelors degree in Business, Information Technology or related discipline, or equivalent combination of education and experience 2+ years hands-on experience as a successful Project Coordinator or Business Analyst Supporting business users in multiple departments such as Finance, HR, Sales, Legal Physical Requirements and Work Content: Americans with Disability Specifications: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand, move, operate with hands and arms, and lift up to 15 pounds. The employee is regularly required to use hands to operate or feel objects, tools or controls, communicate, distinguish or identify, adjust or focus. Work Environment: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position is a sedentary position that requires 8 hours of sitting at a desk in a climate controlled environment with frequent computer, mouse, 10 key touch and phone work. Additional Comments: These declarations are not to be an all-inclusive list of the duties and responsibilities nor of the skills and abilities required to do the job. They are intended only to describe the general nature of the job and a reasonable representation of its activities. Additional essential functions and/or tasks may be identified by the company and listed as such in the incumbents performance appraisal. Various tasks may be assigned under each task or function. The incumbent performs other job-related duties as assigned and required. This document does not create an employment contract, implied or otherwise, other than an at-will employment relationship.

Hybrid work model: 60% remote, 40% on-site as needed. The Project Coordinator will be part of an established team providing comprehensive project coordination of security projects. The role requires experience with supporting small through large-scale projects from inception through completion. Supervision Level: Reports to Director, Network Communications. Responsibilities: Provides project support, including meeting coordination and project progress tracking. Maintains documentation, meeting minutes, action items, deliverables, purchase orders, material shipments, return authorizations, and change orders. Collaborates with internal and external stakeholders to understand project needs and meet requirements. Assists project managers with preparing work orders documents, budgets, schedules, statement of work, and project plans. Prepares summaries and detailed project reports for management and project team members. Communicates project milestones, progress, and deliverables. Conducts audits to ensure accuracy, quality, and completeness of project scopes. Monitors budgets, forecasts, and develops monthly variance reports. Provides Request for Information and Request for Proposal support as needed. Identifies and raises issues and risks; recommends actions to resolve. Performs other duties as assigned.

Summary Our client is a highly sought-after, stable, and prestigious General Contractor home-based in San Diego, with projects all throughout Southern California. They are currently in immediate need of a Commercial Construction Project Coordinator, who has worked in the construction space in the past. Please take the necessary time to review this job description. If you feel that you possess the necessary skills to satisfy the requirements, then simply apply and you will hear back from one of our team members. This individual must be organized, sociable, energetic and motivated with good oral and written communication skills.Duties & Responsibilities Distribute project bid requests to subcontractors. Make phone calls to check the status of subcontractor bids during the bid process. Manage the subcontractor call list and make notes to quantify accurate bid coverage throughout the bidding process. Organize bid RFI's from subcontractors for project management. Manage the collection and organization of subcontractor bids. Follow up with subcontractors via phone and email to receive bids and answer bid related questions. Assist in managing subcontractor database. Manage, monitor and process submittals and RFI's. Resolve discrepancies by collecting and analyzing information. Take meeting notes Gather quotes from subcontractors and material suppliers. Maintain plan list and project contact lists "Slip sheet” plan revisions manually and electronically File and document control Send, track and receive subcontracts and subcontractor insurance Manage electronic project documents to share-file site Work with government agencies to pull permits Work with subcontractors to assemble billings and obtain the correct paper work Prepare close out document packages Provide assistance and support for Project Management Notary Manage Global Directory for Procore AIA Subcontract Template Updates AIA Owner Template Updates Reference to Governing State Retention Lien Period Limits Updating Global Project List Project Management: Project Directory Maintenance (Assigning Notification and Distr. Groups) Flag Flow Down Requirements from Owner Contract to Subcontracts RFI Posting to Procore (After PM Review) RFI Log follow up w/ Arch. / Engineer Create Submittal Log in Procore Request subcontractor submittals from subs. Submittal Posting to Procore (After PM Review) Submittal Log follow up w/ Arch. / Engineer Plan Overlays to Changes in Updated Plans from Architect Sub; Vendor Request for Pricing; Follow Up Owner Change Orders: Prepare, Issue, CollecT Prepare drafts of Owner Billings Owner Billings: Issue and Track Cost Plus Audit Preparation Fund Control Cost Coding Material Supplier Invoices Cost Coding DCI Labor Timecards Final Draft Owner Meeting Minutes Technical Skills: Microsoft Office (Word, Outlook, Excel), pdf software (Bluebeam or Adobe), Procore, Sage, math skills, time management, work under pressure and meet deadlines, work independently and as part of a team. Qualifications & Requirements 2-4 years of construction administration experience/knowledge is preferred. High school graduate

Summary Our client is a highly sought-after, stable, and prestigious General Contractor home-based in San Diego, with projects all throughout Southern California. They are currently in immediate need of a Commercial Construction Project Coordinator, who has worked in the construction space in the past. Please take the necessary time to review this job description. If you feel that you possess the necessary skills to satisfy the requirements, then simply apply and you will hear back from one of our team members. This individual must be organized,sociable, energetic and motivated with good oral and written communication skills. Duties & Responsibilities Distribute project bid requests to subcontractors. Make phone calls to check the status of subcontractor bids during the bid process. Manage the subcontractor call list and make notes to quantify accurate bid coverage throughout the bidding process. Organize bid RFIs from subcontractors for project management. Manage the collection and organization of subcontractor bids. Follow up with subcontractors via phone and email to receive bids and answer bid related questions. Assist in managing subcontractor database. Manage, monitor and process submittals and RFIs. Resolve discrepancies by collecting and analyzing information. Take meeting notes Gather quotes from subcontractors and material suppliers. Maintain plan list and project contact lists "Slip sheet plan revisions manually and electronically File and document control Send, track and receive subcontracts and subcontractor insurance Manage electronic project documents to share-file site Work with government agencies to pull permits Work with subcontractors to assemble billings and obtain the correct paper work Prepare close out document packages Provide assistance and support for Project Management Notary Manage Global Directory for Procore AIA Subcontract Template Updates AIA Owner Template Updates Reference to Governing State Retention & Lien Period Limits Updating Global Project List Project Management: Project Directory Maintenance (Assigning Notification and Distr. Groups) Flag Flow Down Requirements from Owner Contract to Subcontracts RFI Posting to Procore (After PM Review) RFI Log follow up w/ Arch. / Engineer Create Submittal Log in Procore Request subcontractor submittals from subs. Submittal Posting to Procore (After PM Review) Submittal Log follow up w/ Arch. / Engineer Plan Overlays to Changes in Updated Plans from Architect Sub; Vendor Request for Pricing; Follow Up Owner Change Orders: Prepare, Issue, & CollecT Prepare drafts of Owner Billings Owner Billings: Issue and Track Cost Plus Audit Preparation Fund Control Cost Coding Material Supplier Invoices Cost Coding DCI Labor Timecards Final Draft Owner Meeting Minutes Technical Skills: Microsoft Office (Word, Outlook, Excel), pdf software (Bluebeam or Adobe), Procore, Sage, math skills, time management, work under pressure and meet deadlines, work independently and as part of a team. Qualifications & Requirements 2-4 years of construction administration experience/knowledge is preferred. High school graduate Employment Type: Full time Location: San Diego, CA

General Description: Primarily responsible to assist Project Managers with all administrative tasks involved in setting up and managing construction projects. Demonstrates a positive, professional, and client-oriented attitude. Ability to work in an organized efficient manner with a high level of accuracy, attention to detail and follow through. Self-motivated and able to work efficiently with minimal oversight. Strong multi-tasking skills and the ability to set priorities. Effectively manage competing demands, delays and unexpected events. Responsibilities: Provides administrative support to the construction project team, consisting of Project Managers and Site Superintendents, as well as works closely with the Accounting Department. Builds relationships and communicates via telephone and email with all individuals associated with each project, including clients, subcontractors, trade partners, vendors, and other construction professionals. Manages and organizes all aspects of the construction project administration. Completes Job Start Up Worksheet for new projects. Sets up project files on the server, sets up job in Procore and if required, maintains project files for the Project Manager. Assists the Project Manager with maintaining Contract Documents, Subcontract Agreements and Change Orders (both owner and subcontractor), prepares Subcontract Exhibits with guidance from Project Manager. Copies Accounting on all Subcontract Agreements so information can be input into the Timberline accounting system. Assists the Project Manager with procurement of construction materials or specialty items. Makes sure Accounting is copied on all purchase orders and provided with receipts. Obtains project-specific insurance certificates for our clients from our insurance vendor, Cavignac & Associates. Sends specific insurance requirements to Cavignac. Once insurance certificates are received, files in appropriate folder on the server and sends to client. Monitors subcontractor insurance, ensuring that all Nautilus' contractual and internal requirements are met. Once insurance certificates have been received, saves in Procore and sends copy to the accounting department to be saved in vendor compliance file on server. Follows up on all expiring insurance certificates, ensuring that we have adequate insurance until project is complete and subcontractor has been paid in full. Verifies with Accounting that we have current copies of all subcontractor W9's and state contractor's license. Obtains new updated copies, as necessary. Keeps track of all supplier Preliminary Lien Notices. Collects monthly conditional or unconditional lien releases from all suppliers who filed Preliminary Notices. Once received, forwards to the accounting department. Attends jobsite meetings and prepares meeting minutes for the Project Manager. Updates meeting minutes in Procore and distributes to stakeholders. For projects without a Homeowner Liaison assigned to it, handles all upcoming notices and communications with residents (see Homeowner Liaison Job Description). Assists with preparing monthly invoices to be sent to client. Depending on the type of project, this may include collecting subcontractor invoices, including schedule of values for each subcontractor providing labor on the project, and preparing time and material invoices with complete backup of timesheets and material receipts. Keeps hard copies of approved material and subcontractor invoices to use as invoice backup to client. Assists Project Manager with other aspects of maintaining project files, including filing and/or monitoring of daily reports, submittals, RFI's, photo's, budgets, etc. Assists Project Manager with project close-out packages to be submitted to clients at project completion. These packages may vary, but should generally contain Nautilus and subcontractor warranties, operation and maintenance manuals, approved submittals, as-built drawings, and final lien releases from all subcontractors and suppliers. Work Conditions/Requirements Indoor office environment, primarily working on computer and telephone. Occasionally project will require travel to job sites. Work at a fast pace with frequent, unscheduled interruptions. Ability to work with many different personality types while remaining calm under pressure. Must be organized. Position Type Full-time position, Monday through Friday. Responsibilities may require an adjusted work schedule and/or evening and weekend work may be required as job duties demand. Physical Demands Mobility within the office and ability to navigate around active construction project sites. Work using computer and phone. Travel Occasional travel via car to visit project work sites in local geographic location.

Job Description The Project Coordinator assists the Operations Director and Project Managers in organizing ongoing studio projects. This task involves monitoring project plans, schedules, work hours, budgets, and expenditures, ensuring that project deadlines are met in a timely manner. Additionally, the Project Coordinator will be involved in the Permitting aspect of projects, assisting the Project Managers with administrative related tasks. To be successful as a Project Coordinator, you will need to be able to work on tight deadlines, be competent in using Microsoft Office applications such as Word and Excel, and have exceptional verbal, written, and presentation skills. The Project Coordinator should be organized, detail oriented, dependable, good communicator, productive and efficient. Additional Responsibilities: Assist the Operations Director in Permitting related tasks that will involve due diligence, organization of information for use by the team members, completing applications, making permit submissions, tracking the review of plans and performing follow-ups and creating comment response letters for the team's input. Additionally keeping the internal permitting tracking current. Assist the PM and/or Operations Director with billing/accounting related tasks in order for billing to be processed every month. This will require tracking and updating of fees, reviewing budgets and working directly in our accounting software. Coordinate meetings as needed. Draft agenda / meeting minutes / project status updates as required Potentially organize, log and route RFIs and Submittals. Filing / archiving. General administrative tasks as requested by Studio Leadership/Operations Director/PM's/Team members. Measures of Performance: The Project Coordinator will be evaluated based on all the items in this document as they apply to their specific role. The following items represent the primary performance benchmarks that the company will be measuring and the tools that will be used to provide input. Ability to complete tasks efficiently and within agreed upon schedule. Ability to efficiently assist with permitting by submitting applications with accuracy and keeping permitting statuses current for the team's visibility. Ability to effectively assist with billing/accounting related tasks. Ability to successfully work and collaborate in a team environment. Accountable to: The Project Coordinator generally reports to the Operations Director and Project Manager. Qualifications: 3-5 years of professional experience. Proficiency in Microsoft Office programs such as Word, Excel and other business software and their application to contract documents. Demonstrate strong oral and written English communication skills. Demonstrate high organizational skills. Authorized to work in the U.S.

Title & Department: Project Coordinator; Facilities Management Posting # 5331 Department Description: The mission of the University of San Diego Facilities Management Department is to efficiently operate, maintain, and support the development of quality facilities, grounds, and services, and at the same time to support our campus community, students, faculty, and staff. Through our efforts we support the university's commitment to pursuing truth, academic excellence, and the advancement of knowledge. University Description: The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity's urgent challenges. Detailed Description: Reporting to the Director of Planning, Design, and Construction, the Project Coordinator is responsible for all administrative functions regarding major and minor capital projects. Further, the Coordinator will assist as needed in planning capital improvement and facility renewal projects. This position will be instrumental in supporting process improvement, cost reduction and risk mitigation. Duties and Responsibilities: Project Coordination: Update and maintain all sets of drawings, specifications and warranty information for our projects, in a hardcopy vault and electronically Assist in cost estimating efforts, at times coordinating with outside cost consultants and cost estimating databases. Help create and maintain internal cost estimating database. Assist in preparing RFP/RFQ documentation, sending them out for bid and preparing results in a format to report to project management team Create purchase orders and work orders, as well as all necessary revisions Track project budgets and review invoices before recommending payment Track change orders for projects, ensuring project budgets accurately reflect known change orders and project risks. Assist project managers with communication to campus community regarding logistics and impacts to tenants. Ensure all work is documented in internal construction project database Ensure FCA (Facility Condition Assessment) is kept updated as work is completed Assist Project Managers in setting up all initial project budgets. Ensure that any revisions to project work orders are properly allocated into the project budget. Ensure adherence to Campus Design Standards as it relates to document revisions and updates. Process Improvement: Use a systematic approach to assist Facilities Management in optimizing processes to achieve more efficient results. Proactively identify, analyze and improve upon current processes within Facilities Management. Serve as administrative steward of our processes, documenting current and new processes as needed. Data Analysis and Report Writing: Develop reports to track project statuses, costs, schedules, completion, and efficiency. Maintain data system to provide reports, as requested, on the status of all ongoing projects and on details of all completed work, equipment histories, trends, etc. Create spreadsheets and reports to track all projects for Facilities Management that reflect funding, progress, schedule, and scope. Internal: Assist with Work Management and Work Control functions of Facilities Management. Use CMMS (Computerized Maintenance Management System) for planning, scheduling, and reporting all requested projects. Ensure work orders are submitted properly and that the requested work is legitimate and necessary through coordination and communication with requestor, production, trades, and other FM teams. Special Conditions of Employment: Background check: Successful completion of a pre-employment background check. Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. Job Requirements: Minimum Qualifications: HS Diploma or GED required. Requires four years of administrative experience, preferably in a facilities management environment. A Bachelor's degree may substitute for up to two years of work experience at the rate of 2 years of education is equivalent to 1 year of work experience. Experience using software solutions to schedule/plan project activities, track progress and budgets, and closeout and document projects. Experience with blueprint management and archiving of project paperwork both electronically and hard copy. Proven ability to coordinate multiple tasks and activities in an environment of changing priorities. Preferred Qualifications: Bachelor's Degree preferred. Performance Expectations - Knowledge, Skills and Abilities: Knowledge and experience of and possess demonstrated success with: budgeting and financial accountability; excellent oral and written communication skills; a strong appreciation for the university's mission. Some experience with TMA, MAXIMO or other similar Computerized Maintenance Management Software used for work order generation and tracking preferred Excellent verbal and written communication skills required Excellent analytical and problem solving skills required Experience in database management and office related software programs including report writing software required. Requires professional verbal and written correspondence, reports and recommendations to managers and supervisors, and daily interaction with contractors, consultants, designers, supervisors and trade crews Ability to work with a diverse group in a positive and productive manner required Ability to input significant amount of data into our internal databases, spreadsheets and other documents with attention to detail and speed required. Posting Salary: $27.27 - 31.32 per hour; Excellent Benefits The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget. Special Application Instructions: Resume Required Click the 'Apply Now' button to complete our online application and, for full consideration, please upload a resume to your application profile for the hiring managers' review. If you have any questions or difficulties please contact the Employment Services Team at *****************. Additional Details: Hours: 40 hours per week Closing date: Open until filled Note: External job postings will be up for at least three days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed. The University of San Diego is a smoking and tobacco-free campus. For more information, visit ***************************

WATCH THIS VIDEO BEFORE APPLYING FROM OUR CEO, CHRISTIAN ROVSEK Click the image or view your video from our CEO, Christian Rovsek here Want a place to not just work at, but to call home? Are you a driver and can be responsible for making it happen? If so, this may be the opportunity for you! Career opportunity for a results driven inside office project coordinator of water damage, mold remediation, fire restoration and construction projects. We're family-owned disaster restoration contractor in a recession resistant industry who's built an excellent reputation for taking care of our customers the right way! We're looking for a self-motivated administrative project coordinator who can manage a job from start to finish and exhibits drive for results, resiliency, high figure it out factor, integrity, and team player with humility. Also, you must be someone who shares the same passion we do for helping people the “right way.” If you're someone who gives 100% effort every day, and someone who'd like to grow and be part of the ServiceFirst family, let's chat. If you're looking for a company who'll have your back, who'll value your consistent effort, and who wants to grow together, please apply. Minimum Requirements: Expert problem solver Ability to learn and implement new things Ability to deal with and resolve conflict High "figure it out" factor Humble, Hungry and Smart... Aka TEAM PLAYERS ONLY Benefits: Health insurance Paid time off Dental insurance Vision insurance Life insurance 401(k) matching up to 4% Retirement plan Referral program Flexible spending account Health savings account

Project Coordinator Department: Project Management / Operations Reports To: Vice President Company: Associated Tank Constructors FLSA Status: Non-Exempt Employment Type: At-Will Schedule: Monday-Thursday, 6:30 a.m. - 5:00 p.m. (4/10-hour shifts) Job Summary The Project Coordinator performs a variety of administrative and coordination duties to support the Project Management Department. This position serves as a key liaison between the office, field teams, clients, and vendors-ensuring that project documentation, communication, and scheduling are accurate, timely, and compliant with company standards. Supervisory Responsibilities None. Essential Duties and Responsibilities Perform administrative duties including typing, filing, data entry, and completion of forms for upper management and Project Managers. Operate office equipment such as copiers, scanners, phone systems, and personal computers. Serve as the primary coordinator and assistant for Project Managers on active projects. Answer phones, direct calls, and relay accurate messages promptly. Copy, sort, and file project records, forms, and documents related to business transactions and project scopes. Prepare letters, memos, proposals, forms, and reports according to written or verbal instructions. Maintain both manual and electronic filing systems. Manage calendars and schedule appointments, meetings, and project calls. Act as a liaison between the company, customers, vendors, and subcontractors. Address project-related questions, concerns, or complaints and escalate as needed. Solicit and coordinate subcontractor, vendor, and supplier deliverables, pricing, and activities. Prepare contracts, proposals, and purchase orders in conjunction with vendor quotations and project scopes of work. Generate, manage, and track project submittals and Requests for Information (RFIs) through to final acceptance. Assist with maintaining project schedules, documentation, and reporting for management review. Perform other related duties as assigned by upper management or Project Managers. Required Skills and Abilities Ability to type at least 45 words per minute. Excellent verbal and written communication skills. Strong interpersonal and customer service skills. Excellent organizational skills and attention to detail. Proven ability to meet deadlines and manage multiple priorities. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and related software. Strong understanding of-or ability to quickly learn-construction project processes and terminology. Ability to read and comprehend contracts, construction drawings, and specifications. Adaptable and capable of multitasking in a fast-paced environment. Education and Experience High school diploma or equivalent required. Construction or field coordination experience preferred. Experience with project scheduling software preferred. Contract and document management experience preferred. Physical Requirements Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 25 pounds occasionally. Benefits 401(k) Retirement Plan Medical, Dental, and Vision Insurance Life Insurance Paid Time Off (PTO) Paid Holidays Aflac Supplemental Insurance Schedule Monday - Thursday (4/10-hour workdays) Work Location This position is on-site and not eligible for remote work. Office Location: Temecula, California AAP/EEO Statement Associated Tank Constructors is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, veteran status, disability, or any other protected characteristic under applicable law. EOE/AA - M/F/Vet/Disability Compensation Pay Range: $41,600.00 - $60,000.00 annually (non-exempt; eligible for overtime) Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.

Full-time Description BR Printers Casa Del Mar Division is a dynamic and innovative leader in the promotional products industry. Based in San Diego, CA we are a leading provider of high-quality promotional products. We pride ourselves on fostering a collaborative and forward-thinking environment where creativity and strategic thinking thrive. Position Overview We are seeking a highly skilled and motivated Project Coordinator to join our team. The ideal candidate will be responsible for overseeing various projects from initiation through completion, ensuring they are delivered on time, within scope, and on budget. This role requires strong attention to detail, excellent organizational skills, superior customer service and the ability to communicate effectively with cross-functional teams and stakeholders. Key Responsibilities · Project Presentations: Develop detailed creative project presentations, including defining scope, objectives, timelines, and deliverables. Coordinate with stakeholders to ensure project alignment with customer goals. · Supplier Management: Allocate and manage resources effectively, including team members, budgets, and external vendors. Ensure product availability and pricing are accurate. · Stakeholder Communication: Serve as the primary point of contact for all project-related communications. Provide regular updates, manage expectations, and ensure stakeholder satisfaction. · Project Execution: Oversee daily project operations, ensuring adherence to project plans and schedules. Facilitate meetings, track progress, and manage any changes or adjustments required. · Quality Assurance: Ensure all project deliverables meet quality standards and client expectations. Implement and enforce quality control processes throughout the project lifecycle. · Customer Service: Maintain great customer service and professional communication with all new and existing clients. · Documentation and Reporting: Maintain comprehensive project documentation, including creating and processing highly detailed documentation such as purchase orders, sales orders and production sheets. Prepare and present project status reports to senior management and stakeholders. Requirements Qualifications · Education: Bachelor's degree in project management or business administration a plus. · Experience: Past project coordinator experience or demonstrated success in managing projects of varying complexity and scope a plus. · Knowledge of Embroidery, Screen Printing and Promotional Products a plus. · Skills: Strong organizational and problem-solving skills. Excellent communication and interpersonal skills. Superior customer service. · Attributes: Detail-oriented, proactive, and adaptable. Ability to work independently and as part of a team in a fast-paced environment. Reliable, positive and professional attitude. Compensation & Benefits · Competitive Salary: We offer a competitive salary structure. Hourly Rate: $25/hr · Holidays: Paid company holidays. · Supportive Work Environment: A collaborative and inclusive workplace culture where your ideas are valued, and your contributions are recognized. We strive to create a supportive and engaging environment that promotes teamwork and innovation. · Benefits: o 401(k) o 401(k) matching o Dental insurance o Health insurance o Life insurance o Paid time off o Vision insurance · Compensation Package: o Hourly pay o Overtime pay Schedule · 8 hour shift · Day shift · Monday to Friday Education High school or equivalent (Required) Experience Project Coordinator/Sales Assistant: 1 year (Required) Salary Description $25/hour

Job DescriptionSalary: $28 PROJECT COORDINATOR Department: Project Management Team FLAS STATUS: Non-Exempt REPORTS TO: Project Manager/Operations Who Are We: Diversified Landscape Co. has shifted into a more challenging niche the Public Sector Construction. It has proven profitable and has become the prime focus of the company. While operating in a market sector that allows for expansion and growth. It has steadily developed a relationship with many of the local municipalities as well as some of the largest general contractors in the nation. Diversified Landscape Co. has established a reputation within the marketplace which has fostered unlimited growth possibilities. Over the past three decades Diversified Landscape Co. has made a positive impact on the landscape industry and will continue to do so, always striving for excellence. Diversified Landscape Co. has worked as a prime and subcontractor on many projects but has an emphasis on Caltrans projects. Through teamwork, Diversified Landscape Co. has established a reputation unmatched by most of its competitors. Currently employing over a hundred full-time employees and maintaining an expansive heavy equipment fleet ranging from hydro-seeder rigs to mulch blowing trucks. Find out more about us at: ************************************* Summary: In coordination with Project Managers, the Project Coordinators overall responsibility is working directly with tasks relating to specific construction projects. Must maintain accurate projects records and act as an intermediary between landscape field operations, company management, contractors, and owners. Essential Duties and Responsibilities include the following: Review & evaluate field time sheets versus field logs. Track & evaluate project quantities with the Project Manager. Ensure that job information and daily work reports are properly prepared and submitted in the appropriate job folder. Review classification ratios before submission to the payroll department. Prepare submittal packages and prepare RFIs for submission to Owner or General Contractor Prepare and track in construction management program (Computer Ease) Review and prepare material orders with the Purchasing Department and assist in the tracking process. Prepare change orders budgets with the estimating department. Prepare job books. Read and interpret plans, material list and specifications as they pertain to building projects. Manage multiple projects from the pre-build, build, and post build phases. Manage and track company resources from equipment, material, and labor on projects. Prepare and submit as-built plans that are complete and accurate. Assist in the preparation of subcontractors schedule and pay estimates with oversight of the Project Manager. Attend pre-construction meetings with agencies, property owner, Field Superintendent, Inspectors, and sub & prime contractors, as required. Miscellaneous: Demonstrate proficiency and/or willingness to learn job skills listed above. Establish effective communications with Project Estimator, Superintendent, Contract Administrator, Field Foreman, customers & subcontractors Comply with all company policies, procedures, safety requirements Must be self-motivated with strong organizational skills Qualifications/Requirements: 1-2 years Landscape Construction Experience Microsoft Office-Word, Excel and Outlook Refined communications skills, both oral and written Bachelors degree preferred Desired: Bilingual (English/Spanish) Full-time Benefits: Health, Dental, Life, Personal Time Off, Holiday, 401K 90-Day Probation Period & qualification periods for benefits are activated

The Project Coordinator is a leadership role within the Public Works department, reporting to the Director. This role is responsible for the overall direction, completion, and budget of tribal public works projects as well as tracking and reporting on grants. The Project Coordinator will oversee all aspects of construction projects, supervising the work of department employees, general contractors, and vendors. Responsibilities include managing project activities, coordinating resources, and ensuring all tasks are completed to the tribe's and department's standards. DUTIES AND RESPONSIBILITIES Although other duties may be assigned, the essential duties include the following: Project Responsibilities * Oversee all aspects of project execution, including contract administration, change orders, procurement, and project financial projections. You'll directly manage project schedules, ensuring all timelines and deliverables are met successfully. * Lead the preparation of project proposals and bid requirements for new construction projects. Coordinate all pre-construction activities and serve as the primary point of contact for project stakeholders. * Conduct regular inspections of work in progress to ensure top-quality craftsmanship, strict adherence to safety standards, and compliance with project timelines. * Manage the project budget from inception to completion. This includes creating initial budgets, tracking all costs, and proactively coordinating any change orders with clients or customers before work begins. Responsible for developing and completing monthly project budget updates and maintaining a clear projection of final costs. * Conduct regular inspections of work in progress to ensure top-quality craftsmanship, strict adherence to safety standards, and compliance with project timelines. * Ensure a comprehensive understanding and compliance with all contract requirements, including bonds, fees, notifications, schedules, and reporting. Project Administration, Operations and Service * Responsible for overseeing project and grant administration along with daily operations of site General Contractors. Monitors the project schedule, milestone dates, and close-out checklist. * Leads and coordinates all project phases, ensuring high-quality, profitable, and timely completion. Manages cross-departmental efforts for projects, communicates status to stakeholders, and maintains meticulous project documentation while handling confidential information with discretion. * Establishes relationships utilizing strong communication skills as needed with suppliers and other key people to verify all materials, supplies, tools, equipment, and personnel are obtained and/or delivered when necessary. Ensures that all understand performance standards and expectations. * Supervises and motivates a team to overcome challenges and achieve project goals. This includes developing direct reports, delegating tasks, and fostering effective relationships with customers by exceeding their expectations, all while promoting and monitoring adherence to construction and site safety regulations. Department Administration * Communicates status to management and applicable stakeholders * Coordinates the inter-department efforts required on specific projects relating to customers, homeowners, and tribal members * Generates and maintains key project documents, reports and logs * Demonstrates proper management of highly sensitive and confidential information * Communicate the importance of construction and site safety to employees and contractors and monitors the adherence to safety regulations * Demonstrates solid presentation skills and verbal/written skills * Demonstrates leadership skills with ability and willingness to face challenges, solve problems, and motivate others, while maintaining effective relationships with customers by meeting or exceeding their requirements and expectations. * Supervises and develops direct reports while prioritizing and delegating significant responsibilities to others. * Manages essential functions effectively by consistently driving for quality, profitable, safe, and timely results on the assigned project. EDUCATION * B.S. in Construction or Facilities Management, Engineering, or related field preferred. * 5+ years of experience may be substituted for educational requirement based on the project size, scope, and complexity the years of experience may vary. EXPERIENCE * Experience in a supervisory capacity. * Knowledge of basic principles of construction and building code * Experience with working effectively with Native American people in a culturally diverse environment. * Knowledge of tribal organizational structure, reporting relationships, lines of authority and fiscal management and responsibilities highly desired. * Demonstrates proficiency using a personal computer (PC) and company communication tools, such as email, internet, and Microsoft products (e.g., Word, Excel, Office, Outlook). QUALIFICATIONS * Ability to manage teams and delegate work assignments * Ability to handle highly confidential materials * Ability to provide written and oral instructions * 2+ years in construction coordination, field support, or administrative roles * A collaborative, respectful communication style with both field and office teams * Experience managing schedules, tracking deliverables, and staying on top of details Tech-comfortable (Google Workspace, project management tools like Builder trend or similar) * Bilingual Spanish/English preferred * Eagerness to support a fast-moving team and improve systems as we grow BEHAVIOR: The vision, goals and objectives of the Soboba Band of Luiseño Indians require this position to perform in both a professional and personable manner. The manner in which the employee relates to fellow employees, customers and visitors is considered parallel in importance to technical knowledge and ability. Respect and consideration given to the dignity of each customer, visitor and fellow employee is a requisite of successful job performance. Any attitude or behavior that will tarnish the name or reputation of the Soboba Tribe will not be tolerated and is subject to disciplinary action. OTHER: Demonstrates a strong commitment to cultural beliefs and values of the Soboba Band and the governing Tribal Council. Practices cultural sensitivity at all times, recognizing the respective diverse work styles within the organization and the Soboba community. Must be flexible to travel for business purposes. Must submit to a drug test prior to commencing employment and random testing thereafter. As an employee of the Tribe, he/she will be subject to the Policies and Procedures of the Soboba Band. REQUIRED * All applicants are required to complete the pre-screen Background Clearance and Drug Testing * Native American preferable and an Equal Opportunity Employer 25 U.S.C.S. 472 et. Seg. * Disclose any personal or professional relationship with professional contractors or vendors PHYSICAL DEMANDS * Climbing on a ladder * Walking on uneven surfaces * Bending * Stooping * Lifting 50 pounds

Agile IT is a Microsoftâ€'focused consulting and managed services provider. We help customers modernize and secure Microsoft 365, Azure, Azure Government, and Microsoft GCC High, with a mission to make CMMC Level 2 practical and sustainable through repeatable architectures, evidence automation, and managed operations. What youâ€TMll work across (our services) Professional Services â€" Enablement (fixedâ€'price projects) Managed Services â€" Security & CMMC Compliance for Microsoft cloud and onâ€'premises systems Microsoft GCC High Licensing (secure onboarding & lifecycle operations) Complementary Partner Services (coâ€'delivered with strategic partners) Below, you will find a complete breakdown of everything required of potential candidates, as well as how to apply Good luck. The Project Coordinator / Autotask Dispatcher is responsible for keeping customer work moving smoothly through Agile ITâ€TMs delivery teams. This role owns ticket and task dispatching in Autotask, coordinates project schedules, and ensures engineers are working on the right things at the right time. They are the operational “air traffic controller†for projects and service requests, helping Agile IT deliver a consistent, highâ€'quality customer experience and protect project margins. Key Responsibilities Ticket & Work Dispatching (Autotask / PSA) Monitor project and service queues in Autotask and other PSA boards. Assign and dispatch tickets to the appropriate engineers based on skills, availability, and priority, and follow up to ensure work is progressing. Update ticket statuses, scheduling, and notes so that boards are always current and reflect reality. Escalate urgent or atâ€'risk tickets to project managers, Customer Success, or leadership as needed. Project Coordination Build and maintain detailed project schedules, timelines, and calendars; adjust as dates change and communicate updates to internal and client stakeholders. Create and manage project tasks in Autotask, making sure all work is broken into clear, assignable items with due dates and dependencies. Schedule internal and client project meetings (kicksâ€'offs, working sessions, status calls), prepare agendas, and capture notes and action items. Publish regular project status updates (summary emails, dashboards, PSA notes) and ensure documentation is complete before handing over to support / Customer Success at project close. Change, Documentation & Partner Administration Assist with change management by drafting change requests/change orders, tracking approvals, and updating project plans and tickets once changes are approved. Support evidence/documentation collection for compliance and security projects, coordinating with engineers and Customer Success. Submit and track any required Microsoft partner paperwork for projects (e.g., CPoR, PAL, references) so Agile IT receives full credit for Microsoftâ€'aligned work. Customer & Internal Communication Serve as a primary coordination point for customers on scheduling, logistics, and basic status questions, routing technical issues to the right resources. Coordinate escalations by making sure the right team members are engaged and tracking resolution to closure. Help maintain high customer satisfaction through clear expectation setting, timely updates, and professional followâ€'through. Operational Hygiene & Continuous Improvement Enforce PSA hygiene: time entry completeness, correct ticket types/queues, and accurate milestones. Identify bottlenecks in scheduling or dispatching and propose improvements to workflows, templates, and dashboards. Help maintain and improve SOPs related to dispatching, project coordination, and Autotask usage. Required Qualifications Experience with a PSA tool (Autotask strongly preferred; ConnectWise or similar acceptable with willingness to learn Autotask quickly). 2â€"4+ years in IT services, MSP, or technical project coordination / service dispatch role. Strong organizational and multitasking skills; comfortable managing many tickets/projects at once. Excellent written and verbal communication; able to interact confidently with both customers and technical staff. Solid comfort with Excel/Sheets and task/project tools (Teams, Planner, Asana, etc.). Preferred Qualifications Experience in a Microsoft-focused MSP / cloud / security consulting environment. Familiarity with basic project management concepts (RAID logs, change control, milestones, acceptance criteria). Understanding of SLAs, utilization, and margin/financial implications of scheduling decisions. ITIL, CAPM, or similar entryâ€'level project/service management certifications (nice to have, not required). Compensation & benefits Competitive compensation Comprehensive benefits (medical, retirement, PTO, professional development). Missionâ€'driven work that directly strengthens the national security supply chain. xevrcyc PandoLogic. Keywords: Dispatch Coordinator, Location: San Diego, CA - 92108