Project coordinator jobs in Palm Springs, FL - 153 jobs

Life's Abundance is looking for a reliable and motivated Project Coordinator. The Project Coordinator provides administrative and operational support across multiple departments, helping ensure projects stay organized, on schedule, and properly documented. This role is designed for someone who thrives in a fluid environment where priorities shift and new projects emerge. This role works closely with Operations, Compliance, and other teams to coordinate tasks, track progress, maintain records, and support cross-functional initiatives. The ideal candidate is highly organized, detail-oriented, adaptable, and comfortable working independently in a fast-paced environment. Strong proficiency with modern tools-including AI-powered tools-is important. Schedule: Monday - Friday, 9:00 a.m. to 5:30 pm EST Location: Jupiter, FL (onsite) Role Type: Salary, fulltime An abundance of benefits: Paid Personal Time Off Paid Volunteer Time Off Paid National Holidays Off Life's Abundance has 4 quarterly and an annual bonus that salaried employees are eligible for from day one. Medical insurance for employees plus family that includes dental and vision - with up to 90% paid by the company Dental insurance with our basic dental package is 100% free to employees. Vision Insurance Flexible Spending Account Hospital Indemnity Shares of company stock through the Employee Stock Ownership Plan (ESOP) 401K Saving Plan Professional development, as we prefer to promote from within as much as possible. Met Law Program Discounts on Company Products Casual dress - every day is casual Friday Key Responsibilities: Project Support & Coordination Support multiple projects simultaneously across Operations, Compliance, and other departments. Track project timelines, deliverables, and action items; follow up with team members to keep work moving. Assist with meeting preparation, note-taking, and capturing next steps. Maintain project documentation, files, and status reporting in shared systems. Assist with scheduling and coordinating cross-department meetings. Capture processes in a repeatable, scalable format so projects can be handed off cleanly and performed consistently across teams. Compliance & Accuracy Coordinate with Compliance on documentation requests and workflow support. Serve as the on-site point person for compliance-related issues and interact with the company's third-party compliance consulting firms. Maintain confidentiality when handling sensitive information. Proactively follow up on compliance-related action items to ensure deadlines are met. AI & Tool Utilization Use AI tools to improve efficiency in drafting, summarizing, organizing, and task management (while ensuring accuracy and confidentiality). Help identify opportunities for process improvements and automation. Qualifications: Required Bachelor's degree required (Business Administration or related field preferred) 1+ years of experience in administrative support, project coordination, operations support, or similar role. Strong attention to detail and ability to maintain accurate records. Highly organized, with the ability to juggle multiple priorities and deadlines. Self-starter with the ability to work independently and follow through without close supervision. Adaptable, flexible, and comfortable working across different departments and project types. Strong computer skills with Microsoft Office/Google Workspace (Excel/Sheets especially). Comfortable using AI tools responsibly to increase productivity (ChatGPT, Copilot, etc.). Preferred Experience supporting compliance, accounting, or regulated business processes. Experience with project management tools (Asana, Monday, Trello, ClickUp, etc.). Experience with documentation/SOP creation. Core Skills & Competencies Attention to detail Organization & prioritization Written and verbal communication Follow-through and accountability Confidentiality and professionalism Process improvement mindset Comfort working with ambiguity and shifting priorities AI proficiency (prompting, summarizing, organizing, drafting) with strong judgment Work Environment / Expectations Cross-functional role supporting multiple teams. Must be comfortable learning new processes quickly. Ability to manage multiple projects and tasks while maintaining accuracy. At Life's Abundance, we put people first - in fact, that principle is hardcoded in how we do business. By shifting the conversation from profit to purpose and from sales to sustainability, we are committed to empowering people and pets to live healthier and happier lives: As a Certified Evergreen company, we have found that nurturing a workforce motivated by our purpose and culture builds a rock-solid foundation. We take care of our people, and they take care of our customers, distributors, communities, and families. Our culture is an investment in a stronger company, which in turn strengthens the world at large. We are 100% employee-owned, and this is evident in the way we take ownership of initiatives and work together as a team. If you're an energetic, collaborative person who wants to make a positive dent in the universe while helping others live their best lives, we want to hear from you! At Life's Abundance, we don't just accept differences - we celebrate, support, and thrive on them for the benefit of our employees, our products, and our communities. Life's Abundance is proud to be an equal-opportunity employer.

Pirtle Construction is one of Florida's premier builders, with a yearly revenue of over $250 million. The company specializes in constructing public facilities, including schools, public safety, municipal projects, and private/commercial development. Since 1968, Pirtle Construction has been committed to delivering excellence from concept to completion. Pirtle Construction Company has earned a distinct reputation for providing exceptional client service while constructing high-quality buildings. Our Team is an integral part of our success and the key behind our reputation as one of the most respected builders in Florida. We strive to reward our employees by creating an environment that promotes professional and personal growth. We are proud to offer competitive salaries and benefits in a company that cares about its people. Pirtle Construction is proud to share company ownership with its employees through our Employee Stock Ownership Plan (ESOP) We are seeking a Project Coordinator who is well-organized, detail-oriented, a great communicator, must have the ability to work independently, and have a passion for success and growth while being able to handle a fast-paced environment and work on multiple projects simultaneously. The ideal candidate will provide administrative support to the Project Management Team. Responsibilities Process general correspondence for the Project Manager. Process change orders with subcontractors and owners. Process bid packages to bidding subcontractors, owners, and architects. Process, log, collect, assemble, and submit all closeout documents. Assist the Project Manager with calendar and appointments. Maintain and update daily job logs, construction progress photographs, submittals, meeting minutes, subcontractor, and other contact information for your projects. Communicate with owners, vendors, subcontractors, and architects via fax, e-mail, and phone. Responsible for electronic filing of project material. Must have experience in construction processes for Submittals, RFI, Subcontracts, COI, subcontractor relations, scheduling, and purchasing. "We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.” Skills and Qualifications Strong knowledge of Microsoft Office (Word, Excel, and Outlook). Exceptional communication and interpersonal skills. Demonstrate ability to manage details and multitask. Excellent organizational and follow-through skills. Ability to handle change. Must have experience in construction (Required) Bi-lingual is a plus.

Title: Client Services Coordinator Reports to: Director of Client Services Schedule: Full-Time | Onsite | Exempt Pero Family Farms is a market share leader with over a century of dedication, commitment, and integrity. Operating since 1908, Pero is the farm trusted by retailers and consumers alike. We are a fully integrated farming operation, with departments that specialize in organic farming, logistics, global supply chain management, national sales operations, food processing operations, and strategic marketing functions. Our operation includes over 35,000 acres spanning across the East Coast of the United States from Florida to New York, with distribution and production facilities in several different states. We pride ourselves in maintaining a strong family heritage and tradition that has been dedicated to quality, innovation, and excellent customer service that has been feeding America's families for over a century. Our family's passion for farming remains unwavering, with a vision to continue the tradition for many generations to come, whilst maintaining the reverence and trust it has established with the American consumer. As we expand our offering to include an assortment of organic vegetable options; we have become one of the largest organic vegetable growers in the country and we are looking to grow our workforce family. Join us in continuing and strengthening our position as a market share leader dedicated and trusted by retailers and consumers alike. POSITION SUMMARY The Client Services Coordinator is responsible and accountable for the necessary functions requested to provide support to the Client Services team while learning and developing the understanding of all products, services, and processes within the organization. This includes sole responsibility for data entry and coordinating necessary communication to assure all orders are followed through from placement of order, shipment, trouble shooting, and invoicing. Interaction is needed with diverse departments within the Pero organization and customers, while learning the proper channels to communicate needs of the sales team is important to understand and practice. PRIMARY RESPONSIBILITIES Order Management Receive and process client orders accurately and efficiently. Coordinate with internal teams to ensure timely delivery of orders. Address any issues or concerns related to orders, such as delays or quality issues. Maintain accurate records of client interactions, service requests, and resolutions using designated software systems. Support your team so that they can promptly respond to client requests, providing accurate information and addressing concerns effectively. Trend Analysis and Forecasting Learn to review reports and analyze data to track client satisfaction levels, service metrics, and identify areas of improvement. Proactively communicate trends and forecasting insights to Managers to facilitate strategic decision-making and ensure alignment with the client's needs. Communication and Coordination Collaborate with cross-functional teams such as sales, operations, and finance to coordinate resources, schedule appointments, and resolve any service-related issues. Help support your Client Services team to better build and maintain strong relationships with clients, understanding their unique requirements and preferences to deliver personalized service. Problem Solving Proactively identify and address potential issues or challenges that may impact client satisfaction. Implement corrective actions to prevent recurring issues and improve overall client experience. Additional Administrative Tasks Assist and train other support service staff and sales representatives to ensure all sales processes are complete and customers' needs are met. Proactively answer phones and emails. Assist in trouble reports and placement of rejected products. Act as a liaison to Directors, Managers, and Coordinators during company trips, customer visits, meetings, vacations, etc. Assist with additional tasks and/or projects as asked. EDUCATION AND EXPERIENCE Bachelor's degree in business administration, supply chain management, or a related field. 3+ years of proven experience in client services, customer relations, or account management, preferably in the food manufacturing industry. Strong communication (written and verbal) and interpersonal skills, with the ability to build rapport and collaborate with internal and external teams. Excellent organizational and multitasking abilities, with a keen attention to detail in a fast-paced environment. Proficiency in project management tools and CRM software, as well as Microsoft Office suite. COMPANY BENEFITS/PERKS 401(k) Health, Dental, Vision Insurance and more Paid Time Off (PTO) The company (Pero) reserves the right to alter, amend, expand or contract these duties and responsibilities as the companies needs evolve.

Established in 1991, Collabera is one of the fastest growing end-to-end information technology services and solutions companies globally. As a half a billion dollar IT company, Collabera's client-centric business model, commitment to service excellence and Global Delivery Model enables its global 2000 and leading mid-market clients to deliver successfully in an increasingly competitive marketplace. With over 8200 IT professionals globally, Collabera provides value-added onsite, offsite and offshore technology services and solutions to premier corporations. Over the past few years, Collabera has been awarded numerous accolades and Industry recognitions including. • Collabera awarded Best Staffing Company to work for in 2012 by SIA. (hyperlink here) • Collabera listed in GS 100 - recognized for excellence and maturity • Collabera named among the Top 500 Diversity Owned Businesses • Collabera listed in GS 100 & ranked among top 10 service providers • Collabera was ranked: • 32 in the Top 100 Large Businesses in the U.S • 18 in Top 500 Diversity Owned Businesses in the U.S • 3 in the Top 100 Diversity Owned Businesses in New Jersey • 3 in the Top 100 Privately-held Businesses in New Jersey • 66th on FinTech 100 • 35th among top private companies in New Jersey *********************************************** Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description • Manage end to end learner enrollment process and tracking, answering inquiries, reviewing enrolment reporting, sending follow-ups to learners to register • Create learning cohorts for markets in their region, based on numbers and locations of learners enrolled • Create regional training class schedules and work with vendor to obtain reports and update schedules as needed • Work with Executive Assistants and Conference Centers in each region to secure venues for training • Monitor and review class status and cancellation reporting and highlight to market coordinators where classes are at risk, providing guidance around how to promote classes • Schedule dates and book venues for key events in each market, e.g. Kick Off sessions, Share & Learn sessions, etc. • Notify Coordinators and provide support materials • Create and maintain status reports to track dates and progress of all learning cohorts in their region • Attend regular status calls with Learning Path Lead and other Regional Coordinators, to update on progress • Hold calls with Coordinators to brief them on the program, their role and discuss cohort progress • Send communications to learners advising upcoming cohort activities • Act as a single point of contact for all market coordinators, deployment leads and Learning Path participants in their region, in relation to training schedule, class requests, attendance questions/cancellations/issues, monitoring and responding to a dedicated email in-box on a daily basis • Understand end user experience and navigate course information/ processes in the Learning Management System, providing the right advice/guidance to learners • Create dashboard reporting to update the business on cohort statistics, impact, feedback • Support quarterly tracking of costs against allocated business budgets for People Leader Learning Paths Qualifications: • A professional individual, with the ability and desire to learn quickly. Qualifications Key skills include: • Experience or exposure to training & development initiatives. • Highly organized and able to juggle competing priorities in parallel and manage to deadlines/milestones. • Attention to detail and ability to think end to end is essential. • Flexible and resilient. Able to balance customer/client needs with the need for global standardized processes. • Applies sound judgment and escalates appropriately. • Customer/client focused. • Strong administration, planning and execution skills on a broad/global scale. • Excellent relationship and team player skills. • Strong written and verbal communication skills • Proactive, responsive and thorough in follow-through • Technology savvy - in particular highly proficient with Microsoft Excel (v-lookups and advanced pivot tables) and ideally familiar with learning management systems. Additional Information To schedule an interview, please contact: Vishwas Jaggi ************

The Project Coordinator serves as the central link between Sales, Engineering, Purchasing, and Logistics teams-ensuring that customer projects move smoothly from order entry through final billing. This role manages documentation, communication, scheduling, and order flow to ensure on-time, accurate fulfillment. The Project Coordinator does not design systems but coordinates project execution from submittals through commissioning. Responsibilities 1. Project Administration & Documentation • Review customer purchase orders, plans, and specifications to confirm scope alignment with quotations. • Prepare and submit submittal packages including cut sheets, drawings, and compliance data. • Track submittal approvals and manage revision cycles with customers, reps, and engineers. • Maintain accurate project files within CRM/ERP systems. • Update internal job registry and forecast reports to reflect project status. 2. Procurement & Production Coordination • Create and release purchase orders to vendors based on approved submittals. • Coordinate production schedules with internal or external manufacturing partners. • Track lead times, manage expected ship dates, and escalate when delays occur. • Verify order accuracy (part numbers, BOMs, ship-to addresses, pricing) prior to release. • Communicate any substitutions or alternates for approval by sales or engineering. 3. Logistics & Delivery Management • Coordinate shipping and delivery schedules with logistics and warehouse teams. • Verify packaging, labeling, and freight documentation meet project requirements. • Track shipments and provide customers or sales reps with updated tracking info. • Ensure partial shipments and phased deliveries are properly documented and billed. • Manage warranty start date tracking for commissioning-based activations. 4. Commissioning & Field Support Coordination • Schedule commissioning or startup assistance with internal technical teams or external partners. • Ensure all required materials are on-site prior to commissioning. • Gather and file field reports, commissioning checklists, or punch list items. • Support resolution of technical or logistics issues post-shipment. 5. Billing & Closeout • Review cost breakdowns versus customer billing to ensure proper margins. • Coordinate with accounting to issue invoices after shipment or commissioning milestones. • Track outstanding invoices and assist with collections follow-up as needed. • Archive final documentation, including submittals, change orders, and commissioning reports. 6. Cross-Departmental & Customer Communication • Serve as the main point of contact for project-related inquiries from reps, contractors, or consultants. • Provide frequent status updates to Sales and customers regarding submittals and ship dates. • Facilitate internal coordination meetings to align purchasing, production, and logistics. • Escalate potential project risks such as scope gaps or delivery delays early and clearly. 7. Project Communication • Serve as the main point of contact for project-related inquiries from reps, contractors, or consultants. • Provide frequent status updates to Sales and customers regarding submittals and ship dates. • Facilitate internal coordination meetings to align purchasing, production, and logistics. • Escalate potential project risks such as scope gaps or delivery delays early and clearly. 8. Process Documentation • As the first team member in a growing department, document processes for future team members. Introductory Duties (Sales Support Role) Until the position develops into full project coordination, the initial responsibilities will focus on supporting the Eastern and Western Regional Sales Managers in day-to-day sales operations. This includes assisting with quantity takeoffs, quote entry, and general sales support tasks to ensure accurate and timely responses to customer inquiries and project opportunities. • Assist Regional Managers in reviewing plans and specifications for upcoming bids. • Perform quantity takeoffs for lighting fixtures, control panels, or accessories. • Enter and track customer quotations within the CRM or quoting system. • Support the preparation of proposals, pricing sheets, and cut sheet packages. • Follow up with representatives or distributors regarding quote status and revisions. • Help maintain organized sales documentation and project folders for the regional teams. • Communicate with internal departments to verify pricing, availability, and technical details. Requirements • 5+ years of experience in project coordination, customer service, or operations- lighting, electrical, construction or architectural industry. • Familiarity with ERP and CRM systems • Strong organizational skills and attention to detail. • Excellent written and verbal communication skills. • Ability to manage multiple projects and deadlines simultaneously. • Working knowledge of order fulfillment, logistics, and billing workflows. Skills • Project tracking and documentation • Submittal preparation and specification review • Procurement and logistics coordination • Customer and vendor communication • Basic understanding of electrical or lighting systems • Proficiency in Microsoft Office (Excel, Word, Outlook, Teams)

14366 - Legal Project Coordinator (onsite) - Juno Beach, FL Estimated Duration: 12+ months with possible extensions Work Setting: 100% of the time at the Client's site. No telecommuting or remote work. This is a non-negotiable requirement from the client. Required: • Availability to work 100% of the time at the Client's site in Juno Beach, FL (required); • Experience working as a Paralegal, Legal Assistant, or Project/Operations Coordinator in a legal or contract-focused environment (1+ year); • Experience working with legal teams, contracts, or legal workflows; • Experience learning and using legal technology platforms; • Experience supporting operational and user-facing activities; • High School Diploma or GED Preferred • Experience using Contract Lifecycle Management (CLM) platforms, preferably Luminance CLM; • Experience with contract management or contract review; • Experience supporting legal technology implementations or pilot programs; • Experience coordinating across Legal, Legal Operations, IT, or external vendors • Luminance administrative or configuration experience; • Experience with a Bachelor's degree Responsibilities: • Serve as a primary user and functional subject matter resource for the Luminance CLM platform. • Support legal teams with contract intake, review workflows, and CLM-related processes. • Assist with onboarding and training users on Luminance through group sessions and one-on-one support (virtual and in-person). • Coordinate with internal stakeholders and vendors to support CLM usage and enhancements. • Help document CLM processes, workflows, and best practices. • Support ongoing optimization and potential future deployment phases of the CLM platform. • Perform other related duties as assigned. Why apply? • Gain experience with one of the world's largest solar and wind energy providers, which last year briefly became the most valued U.S. energy company; • Work with a great team of professionals and learn newest technologies and approaches; • Enjoy our Client's wonderful campus with top-notch facilities for work and recreation; • Benefit from multiple projects extensions; • Receive support and advice from Vitaver consultants who are already working at our Client's site; • Get extra cash by participating in Vitaver Successful Completion Bonus Program; • Always get paid in full and on time.

& Co. Balfour & Co. is one of the world's leading Collegiate and High School commencement services companies, offering innovative, personalized products like class jewelry, yearbooks, regalia, school uniforms and photography. With brands such as Balfour, GradImages, ArtCarved, and more, we've been helping students celebrate life's most meaningful moments since 1913. Balfour has around 4,000 employees and operates in 3 countries. Why Join Us? This role offers a dynamic opportunity to contribute to our class jewelry marketing initiatives, collaborating with a passionate team to create memorable experiences for students and alumni. Position Summary: The Sales Project Coordinator will manage college marketing requests for our class jewelry business. This in-office role in Aventura FL will support our sales and creative teams by coordinating project requests, managing assets, and executing email and direct mail campaigns. Project Management of Marketing Requests: * Act as the central liaison for all college marketing initiatives, proactively gathering, synthesizing, and prioritizing input from the sales team to ensure alignment with strategic goals. * Craft compelling and actionable creative briefs that clearly define objectives, target audiences, and deliverables, enabling cross-functional teams to execute with precision. * Facilitate seamless collaboration among internal stakeholders, external partners, and creative teams, maintaining momentum and accountability throughout each project lifecycle. * Monitor timelines, resources, and outcomes, ensuring marketing deliverables are completed on schedule, within scope, and with measurable impact. Workflow Coordination: * Track incoming marketing requests, monitor progress, and maintain visibility across all active initiatives. * Provide timely, actionable feedback to the creative team, ensuring deliverables align with brand standards and project objectives. * Coordinate multi-level approvals by facilitating clear communication between sales representatives, clients, and internal stakeholders, streamlining decision-making and reducing turnaround times. * Maintain project momentum by proactively identifying bottlenecks, resolving issues, and keeping all parties informed through regular updates and status reports. Creative Asset Development: * Leverage our creative automation platform to generate assets and coordinate with the creative team for custom projects as needed. * Ensure all assets TO MEET brand standards and align with project briefs. Campaign Logistics and Client Follow-Up: * Collaborate closely with clients and internal teams to gather, validate, and refine targeted email and direct mail lists, ensuring data accuracy, compliance, and optimal audience segmentation. * Implement rigorous quality control processes to clean and standardize contact databases, enhancing deliverability and campaign performance. * Coordinate end-to-end campaign logistics with production partners, overseeing timelines, creative assets, and distribution to ensure flawless execution and timely delivery. * Maintain high standards of quality and consistency, aligning messaging with brand guidelines and campaign objectives across all channels Stakeholder Collaboration and Communication: * Maintain strong working relationships with sales, creative teams, production partners, and clients to ensure seamless project completion. * Stay informed on industry best practices, applying insights to optimize processes. Education/Experience: * A college degree of BS or BA or higher. * 1+ years in marketing and project management, with strong skills in managing multiple projects and adhering to deadlines. * Experience and familiarity with Basecamp, Trello and/or other project management applications preferred. * Ability to translate positioning strategy into creative strategy and execution. * Excellent verbal and written communication skills, able to collaborate effectively with both internal teams and external clients. * Strong attention to detail and ability to handle multiple priorities.

Impact Window Project Coordinator Required Skills: Completing Window Permit applications Experience: • 3-5 years of Project Coordinator Experience for Window Responsibilities: • Provide Project Coordinating Support including completing Window Permit Applications • During the approval process the Project Admin will communicate with all internal departments to make sure projects are going smoothly Position Offers: • Competitive Compensation • Career Growth • Team Environment To Apply: Please submit an updated resume along with your contact phone number.

Professional and administrative work involving the application of the principles of engineering and construction management. Responsible for administration and coordination of construction projects, involving potable water, sanitary sewer, reclaimed water, and sanitary sewer plants. Prepares reports and makes presentations; coordinates with contractors, developers, engineers and the public. Reviews and tracks water and wastewater permit conditions and regulations for utility facilities. Supports the complete asset life cycle, which includes coordinating/planning/managing of activities for the operation, maintenance, optimization, and rationalization of assets. Reviews final close out documents. Receives assignments in specific or general terms from an engineering superior and is expected to exercise independent judgement and initiative in developing work methods. Work involves the application of engineering principles and techniques to implement engineering projects of water utilities. QUALIFICATIONS: Bachelor's Degree in Civil Engineering; minimum of two (2) years of experience in engineering work. Equivalencies: Unrelated Bachelor's Degree and three (3) years of related experience; related Associate's Degree and four (4) years of related experience; unrelated Associate's Degree and five (5) years of related experience; graduation from high school or equivalent recognized certification and six (6) years or related experience. PREFERENCE FOR EXPERIENCE IN/WITH: Project or program control for a public utility or an engineering/construction firm; design/construction management/inspection; water/wastewater/reclaimed pipeline/lift station operation. Also desirable: Project Management Professional (PMP)/valid Florida (FL) Engineer in Training (EIT) certifications. Valid Florida Driver's License and PBC Risk Management Department driving history approval prior to appointment.

I would like to personally take this opportunity to thank you for applying with Steel Fabricators, L.L.C. Steel Fabricators is a proud organization, which has been in business at this same location since 1962. Steel Fabricators is a leader in structural steel fabrication and erection services in Florida, providing our customers with service that is uncompromised in our industry. Customer satisfaction is a hallmark of Steel Fabricators where over ninety percent of our work is performed for repeat customers. This is undoubtedly true due to the dedication of our employees and the pride they take in their work. Kurt J. Langsenkamp President Job Description The Field Project Coordinator is responsible for planning, managing, and leading all activities associated with structural steel projects from beginning to end while remaining within budget and keeping to project deadlines. • Monitor all costs associated with project and meet with Director of Field Operations • Work closely with other management teams including Shop, Field, Detailing departments and project management. • Handle all dealings with key personnel including clients, engineers, architects, detailers and construction teams to identify potential problems and develop resolutions. • Ensure that all terms of contract and obligations are properly maintained. • Comply with AISC policies and procedures as well as OSHA safety standards. • Ensure complete follow-up of project requirements to ensure customer service. • Prepare reports for management and meet with key personnel to make certain project is on schedule. • Review plans and proposals to determine proper procedures for accomplishing department, company goals. • Assure proper accounting for project change orders. This may include estimating budgets for change orders and preparing estimates. • Ensure all details of project are completely documented. • Visit job sites as required. • Develop, review, and maintain job schedules on a continuous basis for Customer Schedules and Installation Schedules. • Analyze budgets for subcontract work as required. • Prepare invoicing documents as required. • Maintain and enhance Customer Relationships. Qualifications HS Diploma and a minimum of 5 years previous experience managing structural steel projects. Thorough knowledge of the construction industry. Knowledge and understanding of AISC standards and AWS codes. Ability to ready construction blueprints. Strong interpersonal and communication skills with a customer-oriented approach. Ability to withstand pressure and adapt to change. Proficient with MS Office applications. Physical capabilities to maneuver throughout a job under construction to identify problems and develop solutions that arise in the field to enable successful completion. Requirements include but not limited to, walking, reaching, climbing, stooping and lifting (up to 75 pounds). Additional Information All your information will be kept confidential according to EEO guidelines.

Premier Precast is seeking a detail-oriented Project Coordinator to support project execution from planning through completion. This role works closely with project managers, production teams, vendors, and clients to ensure schedules, documentation, and communication stay organized and on track. The ideal candidate is proactive, organized, and comfortable working in a fast-paced construction/manufacturing environment. Assist Project Managers with day-to-day project coordination Track project schedules, schedule deliveries, and log received loads Coordinate with production, logistics, and field teams Prepare and maintain project documentation Communicate with vendors, subcontractors, and internal departments Monitor material deliveries and production timelines Help identify and resolve scheduling or coordination issues Maintain accurate project records and reports Strong organizational and time-management skills Excellent written and verbal communication Proficiency with Microsoft Office (Excel, Outlook, Word) Ability to manage multiple projects and deadlines physically capable of lifting up to 50lbs as needed Basic understanding of construction or manufacturing workflows is a plus Ability to read and interpret construction drawings and plans is a plus

*** Hiring: Project Coordinator- Help Us Build Careers in Construction Management We're a career coaching and matchmaking firm that helps construction management professionals take the next step in their careers and we're growing. We're looking for a Project Coordinator to help our internal team stay organized, deliver results, and support our trade-marked process. If you thrive behind the scenes and love bringing order to fast-moving, detailed work, this might be the role for you. Who You Are: A thoughtful listener who captures key details, asks clarifying questions, and understands context quickly. A strong writer who can summarize meetings, craft clean and professional documentation, and communicate clearly through email and internal platforms. A meticulous organizer with a knack for juggling competing priorities, managing follow-ups, and tracking processes without dropping the ball. A natural researcher who knows how to dig for answers, verify facts, and present information clearly and accurately. Proficient in Microsoft 365 and able to learn CRM systems and communication platforms like Teams. Self-disciplined, reliable, and energized by contributing to team and client success in a meaningful way. What You'll Do: Track and manage the individuals' journey from first connection throughout their career support journey Prepare, update, and organize digital candidate profiles and documentation Schedule meetings, follow-ups, and internal team tasks Assist with project timelines, spreadsheets, and reports to keep matchmaking efforts on track Coordinate team communication and scheduling needs Ensure accurate and timely data entry across platforms Why This Role Matters: You'll be an operational backbone that supports our team by mediating the career development process and ensuring all data is accurate while helping construction management professionals across the country find and build on the right opportunity, at the right time and for the right reasons. Why Join Us: We're not a sales recruiting firm. We have a trade-marked career coaching and matchmaking process designed to help individuals on both sides of the hiring process align for mutuality through a mediated process. Since 2004, our approach has helped professionals in construction management take ownership of their career paths and we're just getting started. If you want to be part of a mission that's transforming how hiring is done in construction management, apply today.

The Cyber Superintendent Coordinator supports cyber teams with project coordination responsibilities by managing schedules, documentation, and communication. This role ensures smooth execution of initiatives and alignment across stakeholders. The role will require creation of standard processes and procedures relating to ship travel, onboard responsibilities, and follow-up actions. The role will also include additional responsibilities of growing and supporting the foundation of a new program within cybersecurity. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements 3+ years of experience with project related role Experience managing schedules, creation of workflow documentation, processes and procedure, track projects and escalate issues Proficiency with project management tools (Jira, MS Project) Strong experience with Microsoft Suite

About Balfour & Co. Balfour & Co. is one of the world's leading Collegiate and High School commencement services companies, offering innovative, personalized products like class jewelry, yearbooks, regalia, school uniforms and photography. With brands such as Balfour , GradImages , ArtCarved , and more, we've been helping students celebrate life's most meaningful moments since 1913. Balfour has around 4,000 employees and operates in 3 countries. Why Join Us? This role offers a dynamic opportunity to contribute to our class jewelry marketing initiatives, collaborating with a passionate team to create memorable experiences for students and alumni. Position Summary: The Sales Project Coordinator will manage college marketing requests for our class jewelry business. This in-office role in Aventura FL will support our sales and creative teams by coordinating project requests, managing assets, and executing email and direct mail campaigns. Project Management of Marketing Requests: Act as the central liaison for all college marketing initiatives, proactively gathering, synthesizing, and prioritizing input from the sales team to ensure alignment with strategic goals. Craft compelling and actionable creative briefs that clearly define objectives, target audiences, and deliverables, enabling cross-functional teams to execute with precision. Facilitate seamless collaboration among internal stakeholders, external partners, and creative teams, maintaining momentum and accountability throughout each project lifecycle. Monitor timelines, resources, and outcomes, ensuring marketing deliverables are completed on schedule, within scope, and with measurable impact. Workflow Coordination: Track incoming marketing requests, monitor progress, and maintain visibility across all active initiatives. Provide timely, actionable feedback to the creative team, ensuring deliverables align with brand standards and project objectives. Coordinate multi-level approvals by facilitating clear communication between sales representatives, clients, and internal stakeholders, streamlining decision-making and reducing turnaround times. Maintain project momentum by proactively identifying bottlenecks, resolving issues, and keeping all parties informed through regular updates and status reports. Creative Asset Development: Leverage our creative automation platform to generate assets and coordinate with the creative team for custom projects as needed. Ensure all assets TO MEET brand standards and align with project briefs. Campaign Logistics and Client Follow-Up: Collaborate closely with clients and internal teams to gather, validate, and refine targeted email and direct mail lists, ensuring data accuracy, compliance, and optimal audience segmentation. Implement rigorous quality control processes to clean and standardize contact databases, enhancing deliverability and campaign performance. Coordinate end-to-end campaign logistics with production partners, overseeing timelines, creative assets, and distribution to ensure flawless execution and timely delivery. Maintain high standards of quality and consistency, aligning messaging with brand guidelines and campaign objectives across all channels Stakeholder Collaboration and Communication: Maintain strong working relationships with sales, creative teams, production partners, and clients to ensure seamless project completion. Stay informed on industry best practices, applying insights to optimize processes. Education/Experience: A college degree of BS or BA or higher. 1+ years in marketing and project management, with strong skills in managing multiple projects and adhering to deadlines. Experience and familiarity with Basecamp, Trello and/or other project management applications preferred. Ability to translate positioning strategy into creative strategy and execution. Excellent verbal and written communication skills, able to collaborate effectively with both internal teams and external clients. Strong attention to detail and ability to handle multiple priorities.

Window Permitting and Project Coordinator Required Skills: • Experience with completing Permit Applications for Windows • Must be Bilingual in English and Spanish Experience: • 3-5 years of Project Coordinator Experience for Windows Essential Duties & Responsibilities: • Provide Project Coordinating Support including completing Window Permit Applications • During the approval process the Project Admin will communicate with all internal departments to make sure projects are going smoothly Position Offers: • Competitive Compensation • Career Growth • Team Environment To Apply: Please submit an updated resume along with your contact phone number.

The Project Coordinator reports directly to the Project Manager and will provide support by executing and delivering on an advanced range of responsibilities. These tasks include providing quotes, ordering material, handling customer inquiries and complaints as well as contacting customers and/or vendors to ensure the timely completion of jobs. This role requires exceptional verbal communication and documentation skills. RESPONSABILITIES Handling vendor and client quotes Ordering the materials needed to complete a work order. Schedule and dispatch multiple technicians, in multiple trades to appropriate locations, according to customer requests, specifications, or needs, using text, email and or office telephones. Handling customer inquiries and complaints Act on all incoming faxes. Adhere to timelines and schedules. Verifying field technicians scheduled the time and date of the work. Locate, qualify, and recruit vendors in response to our client needs. Arrange for necessary repairs to restore service and schedules. Forecast workload for 2-3 days out if possible. Handle customer inquiries and complaints Update customer web-based portals. Provide information about services offered. Schedule customers during specific timeframes Relay work orders, messages, or information to and/or from technicians and supervisors. Enter accurate and complete notes in the system regarding correspondence with customers and subcontractors. Record and maintain files or records of customer requests, work or services performed, charges, expenses, inventory, or other dispatch. Other duties assigned. Qualifications Education: High School Diploma or G.E.D. Experience: Ideal candidate comes with at least 2-3 year of customer service experience Intermediate to Advanced knowledge of Microsoft Office (Word and Outlook) Requirements: Must have excellent verbal and written communication skills. Ability to comprehend and construct correspondence. Previous experience in customer service, sales, or related Excellent persuading, negotiating skills, and information gathering skills. Able to follow detailed instructions. Must be able to work well independently. Flexibility and willingness to learn and work on different tasks as needed. Can sit for long periods of time. Must be organized and able to manage multiple projects simultaneously. Ability to recognize and act on changes to a work order's status to expedite the change process. Flexibility and willingness to learn and work on different tasks as needed. Possesses a high attention to detail within a fast-paced environment. Must have eagerness/ability to adapt to procedural/administrative change. Follow-up on all open work orders to ensure required documentation is provided in a timely manner. Must take initiative to gather what is needed to move work order's forward. Ability to priority work as needed. Must possess organizational skills in managing multiple work orders simultaneously and relay work orders, messages, or information to or from technicians and supervisors. Update customer web-based portals. Relay work orders, messages, or information to or from technicians, supervisors. Act on all incoming faxes.

Established in 1991, Collabera is one of the fastest growing end-to-end information technology services and solutions companies globally. As a half a billion dollar IT company, Collabera's client-centric business model, commitment to service excellence and Global Delivery Model enables its global 2000 and leading mid-market clients to deliver successfully in an increasingly competitive marketplace. With over 8200 IT professionals globally, Collabera provides value-added onsite, offsite and offshore technology services and solutions to premier corporations. Over the past few years, Collabera has been awarded numerous accolades and Industry recognitions including. • Collabera awarded Best Staffing Company to work for in 2012 by SIA. (hyperlink here) • Collabera listed in GS 100 - recognized for excellence and maturity • Collabera named among the Top 500 Diversity Owned Businesses • Collabera listed in GS 100 & ranked among top 10 service providers • Collabera was ranked: • 32 in the Top 100 Large Businesses in the U.S • 18 in Top 500 Diversity Owned Businesses in the U.S • 3 in the Top 100 Diversity Owned Businesses in New Jersey • 3 in the Top 100 Privately-held Businesses in New Jersey • 66th on FinTech 100 • 35th among top private companies in New Jersey *********************************************** Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description • Manage end to end learner enrollment process and tracking, answering inquiries, reviewing enrolment reporting, sending follow-ups to learners to register • Create learning cohorts for markets in their region, based on numbers and locations of learners enrolled • Create regional training class schedules and work with vendor to obtain reports and update schedules as needed • Work with Executive Assistants and Conference Centers in each region to secure venues for training • Monitor and review class status and cancellation reporting and highlight to market coordinators where classes are at risk, providing guidance around how to promote classes • Schedule dates and book venues for key events in each market, e.g. Kick Off sessions, Share & Learn sessions, etc. • Notify Coordinators and provide support materials • Create and maintain status reports to track dates and progress of all learning cohorts in their region • Attend regular status calls with Learning Path Lead and other Regional Coordinators, to update on progress • Hold calls with Coordinators to brief them on the program, their role and discuss cohort progress • Send communications to learners advising upcoming cohort activities • Act as a single point of contact for all market coordinators, deployment leads and Learning Path participants in their region, in relation to training schedule, class requests, attendance questions/cancellations/issues, monitoring and responding to a dedicated email in-box on a daily basis • Understand end user experience and navigate course information/ processes in the Learning Management System, providing the right advice/guidance to learners • Create dashboard reporting to update the business on cohort statistics, impact, feedback • Support quarterly tracking of costs against allocated business budgets for People Leader Learning Paths Qualifications: • A professional individual, with the ability and desire to learn quickly. Qualifications Key skills include: • Experience or exposure to training & development initiatives. • Highly organized and able to juggle competing priorities in parallel and manage to deadlines/milestones. • Attention to detail and ability to think end to end is essential. • Flexible and resilient. Able to balance customer/client needs with the need for global standardized processes. • Applies sound judgment and escalates appropriately. • Customer/client focused. • Strong administration, planning and execution skills on a broad/global scale. • Excellent relationship and team player skills. • Strong written and verbal communication skills • Proactive, responsive and thorough in follow-through • Technology savvy - in particular highly proficient with Microsoft Excel (v-lookups and advanced pivot tables) and ideally familiar with learning management systems. Additional Information To schedule an interview, please contact: Vishwas Jaggi ************

The Project Coordinator serves as the central link between Sales, Engineering, Purchasing, and Logistics teams-ensuring that customer projects move smoothly from order entry through final billing. This role manages documentation, communication, scheduling, and order flow to ensure on-time, accurate fulfillment. The Project Coordinator does not design systems but coordinates project execution from submittals through commissioning. Responsibilities 1. Project Administration & Documentation • Review customer purchase orders, plans, and specifications to confirm scope alignment with quotations. • Prepare and submit submittal packages including cut sheets, drawings, and compliance data. • Track submittal approvals and manage revision cycles with customers, reps, and engineers. • Maintain accurate project files within CRM/ERP systems. • Update internal job registry and forecast reports to reflect project status. 2. Procurement & Production Coordination • Create and release purchase orders to vendors based on approved submittals. • Coordinate production schedules with internal or external manufacturing partners. • Track lead times, manage expected ship dates, and escalate when delays occur. • Verify order accuracy (part numbers, BOMs, ship-to addresses, pricing) prior to release. • Communicate any substitutions or alternates for approval by sales or engineering. 3. Logistics & Delivery Management • Coordinate shipping and delivery schedules with logistics and warehouse teams. • Verify packaging, labeling, and freight documentation meet project requirements. • Track shipments and provide customers or sales reps with updated tracking info. • Ensure partial shipments and phased deliveries are properly documented and billed. • Manage warranty start date tracking for commissioning-based activations. 4. Commissioning & Field Support Coordination • Schedule commissioning or startup assistance with internal technical teams or external partners. • Ensure all required materials are on-site prior to commissioning. • Gather and file field reports, commissioning checklists, or punch list items. • Support resolution of technical or logistics issues post-shipment. 5. Billing & Closeout • Review cost breakdowns versus customer billing to ensure proper margins. • Coordinate with accounting to issue invoices after shipment or commissioning milestones. • Track outstanding invoices and assist with collections follow-up as needed. • Archive final documentation, including submittals, change orders, and commissioning reports. 6. Cross-Departmental & Customer Communication • Serve as the main point of contact for project-related inquiries from reps, contractors, or consultants. • Provide frequent status updates to Sales and customers regarding submittals and ship dates. • Facilitate internal coordination meetings to align purchasing, production, and logistics. • Escalate potential project risks such as scope gaps or delivery delays early and clearly. 7. Project Communication • Serve as the main point of contact for project-related inquiries from reps, contractors, or consultants. • Provide frequent status updates to Sales and customers regarding submittals and ship dates. • Facilitate internal coordination meetings to align purchasing, production, and logistics. • Escalate potential project risks such as scope gaps or delivery delays early and clearly. 8. Process Documentation • As the first team member in a growing department, document processes for future team members. Introductory Duties (Sales Support Role) Until the position develops into full project coordination, the initial responsibilities will focus on supporting the Eastern and Western Regional Sales Managers in day-to-day sales operations. This includes assisting with quantity takeoffs, quote entry, and general sales support tasks to ensure accurate and timely responses to customer inquiries and project opportunities. • Assist Regional Managers in reviewing plans and specifications for upcoming bids. • Perform quantity takeoffs for lighting fixtures, control panels, or accessories. • Enter and track customer quotations within the CRM or quoting system. • Support the preparation of proposals, pricing sheets, and cut sheet packages. • Follow up with representatives or distributors regarding quote status and revisions. • Help maintain organized sales documentation and project folders for the regional teams. • Communicate with internal departments to verify pricing, availability, and technical details. Requirements • 5+ years of experience in project coordination, customer service, or operations- lighting, electrical, construction or architectural industry. • Familiarity with ERP and CRM systems • Strong organizational skills and attention to detail. • Excellent written and verbal communication skills. • Ability to manage multiple projects and deadlines simultaneously. • Working knowledge of order fulfillment, logistics, and billing workflows. Skills • Project tracking and documentation • Submittal preparation and specification review • Procurement and logistics coordination • Customer and vendor communication • Basic understanding of electrical or lighting systems • Proficiency in Microsoft Office (Excel, Word, Outlook, Teams)

Project Coordinator HOA Window Specialist Required Skills: • Project Coordinator with HOA Experience with Windows and Doors Experience: • 3-5 years of Project Coordinator HOA Experience for Windows and Doors Essential Duties and Responsibilities: • Complete and file applications with all HOA's • Get approvals from every HOA for window installations • During the approval process the HOA Specialist will communicate with the HOA and answer all questions as needed. Position Offers: • Competitive Compensation • Career Growth • Team Environment To Apply: Please submit an updated resume along with your contact phone number.