Receptionist secretary jobs in Waukesha, WI - 654 jobs
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Postal Mail Processor - Hiring Nationwide
Postal Jobs Source
Receptionist secretary job in Milwaukee, WI
POSTAL MAIL PROCESSOR
NO EXPERIENCE REQUIRED - PAID TRAINING PROVIDED - JOB SECURITY The Postal Service is the largest government related agency in terms of employees. The Postal Service currently employs nearly 1 million people and is hiring nationwide. There is NO experience required, paid training is provided for all job openings. There are MANY different positions available. The job openings range in starting salary from $24.63 to $39.27/hour, $72,400/year average pay with full benefits. Benefits include medical and dental insurance, paid vacations, paid sick leave, 10 paid holidays, life insurance, and a retirement plan. Postal Service employment also includes career advancement, good working conditions, and GREAT job security.
The Postal Service is the largest government related agency in terms of employees, currently employing nearly 1 million people. There are retail locations, mail distribution centers and Postal hubs within the Postal Service's operations. The Postal Service is currently hiring and there are MANY different positions available. The Postal Service has excellent and challenging employment opportunities. Postal Service employment includes great pay, good working conditions, career advancement, and job security that can lead to a lifetime career. To qualify for employment, you must be 18 years of age or older, have a high school diploma or a GED (NO college required) and be a U.S. citizen (or have a Green card).
Postal Service operations are wide ranging from Mail Processing, handling and sorting mail to sales and marketing teams that work with commercial customers. Postal facilities process a large volume of mail. Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. There are specific individuals that are responsible for shipping and receiving mail.
The Postal Service currently employs nearly 1 Million people. There are many employment opportunities with the Postal Service from entry level to management. Certain career fields exist in most or all of its departments. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better understanding of the Postal Service Mail Processor position, the following is a brief description.
Mail Processor - Performs a variety of functions to accomplish the processing of mail. Functions may include the sorting and handling of mail and preparing mail for shipment to the next destination.
The Postal Service was created over 200 years ago and is the largest agency in terms of employees, currently employing nearly 1 Million people. There are retail locations, mail distribution centers and Postal hubs within the Postal Service's operations. The Postal Service operates over 30,000 post office location. Over 600 million pieces of mail are delivered by the Post Office to as many as 142 million different delivery points. This totals over 170 billion pieces of mail being delivered annually. The Postal Service operates over 200,000 vehicles and has the largest vehicle fleet in the world. Most of the fleet is right hand drive for easier mail delivery. Labor Services is a private employment service that offers assistance in gaining employment and is not affiliated with the USPS. The Postal Service employs nearly 1 million people and is currently hiring nationwide and there are many positions available. There is no experience required. Postal Service employment includes great pay and benefits, good working conditions, career advancement, and great job security that can lead to a lifetime career. The Postal Service is an equal opportunity employer.
$24.6-39.3 hourly 15h ago
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Postal Mail Processor - Paid on the Job Training
Postal Source
Receptionist secretary job in Milwaukee, WI
POSTAL MAIL PROCESSOR
NO EXPERIENCE REQUIRED - PAID TRAINING PROVIDED - JOB SECURITY The Postal Service is the largest government related agency in terms of employees. The Postal Service currently employs nearly 1 million people and is hiring nationwide. There is NO experience required, paid training is provided for all job openings. There are MANY different positions available. The job openings range in starting salary from $24.63 to $39.27/hour, $72,400/year average pay with full benefits. Benefits include medical and dental insurance, paid vacations, paid sick leave, 10 paid holidays, life insurance, and a retirement plan. Postal Service employment also includes career advancement, good working conditions, and GREAT job security.
The Postal Service is the largest government related agency in terms of employees, currently employing nearly 1 million people. There are retail locations, mail distribution centers and Postal hubs within the Postal Service's operations. The Postal Service is currently hiring and there are MANY different positions available. The Postal Service has excellent and challenging employment opportunities. Postal Service employment includes great pay, good working conditions, career advancement, and job security that can lead to a lifetime career. To qualify for employment, you must be 18 years of age or older, have a high school diploma or a GED (NO college required) and be a U.S. citizen (or have a Green card).
Postal Service operations are wide ranging from Mail Processing, handling and sorting mail to sales and marketing teams that work with commercial customers. Postal facilities process a large volume of mail. Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. There are specific individuals that are responsible for shipping and receiving mail.
The Postal Service currently employs nearly 1 Million people. There are many employment opportunities with the Postal Service from entry level to management. Certain career fields exist in most or all of its departments. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better understanding of the Postal Service Mail Processor position, the following is a brief description.
Mail Processor - Performs a variety of functions to accomplish the processing of mail. Functions may include the sorting and handling of mail and preparing mail for shipment to the next destination.
The Postal Service was created over 200 years ago and is the largest agency in terms of employees, currently employing nearly 1 Million people. There are retail locations, mail distribution centers and Postal hubs within the Postal Service's operations. The Postal Service operates over 30,000 post office location. Over 600 million pieces of mail are delivered by the Post Office to as many as 142 million different delivery points. This totals over 170 billion pieces of mail being delivered annually. The Postal Service operates over 200,000 vehicles and has the largest vehicle fleet in the world. Most of the fleet is right hand drive for easier mail delivery. Labor Services is a private employment service that offers assistance in gaining employment and is not affiliated with the USPS. The Postal Service employs nearly 1 million people and is currently hiring nationwide and there are many positions available. There is no experience required. Postal Service employment includes great pay and benefits, good working conditions, career advancement, and great job security that can lead to a lifetime career. The Postal Service is an equal opportunity employer.
$24.6-39.3 hourly 15h ago
Postal Mail Processor
The Postal Service
Receptionist secretary job in Milwaukee, WI
NO EXPERIENCE REQUIRED - PAID TRAINING PROVIDED - JOB SECURITY The Postal Service is the largest government related agency in terms of employees. The Postal Service currently employs nearly 1 million people and is hiring nationwide. There is NO experience required, paid training is provided for all job openings. There are MANY different positions available. The job openings range in starting salary from $24.63 to $39.27/hour, $72,400/year average pay with full benefits. Benefits include medical and dental insurance, paid vacations, paid sick leave, 10 paid holidays, life insurance, and a retirement plan. Postal Service employment also includes career advancement, good working conditions, and GREAT job security.
The Postal Service is the largest government related agency in terms of employees, currently employing nearly 1 million people. There are retail locations, mail distribution centers and Postal hubs within the Postal Service's operations. The Postal Service is currently hiring and there are MANY different positions available. The Postal Service has excellent and challenging employment opportunities. Postal Service employment includes great pay, good working conditions, career advancement, and job security that can lead to a lifetime career. To qualify for employment, you must be 18 years of age or older, have a high school diploma or a GED (NO college required) and be a U.S. citizen (or have a Green card).
Postal Service operations are wide ranging from Mail Processing, handling and sorting mail to sales and marketing teams that work with commercial customers. Postal facilities process a large volume of mail. Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. There are specific individuals that are responsible for shipping and receiving mail.
The Postal Service currently employs nearly 1 Million people. There are many employment opportunities with the Postal Service from entry level to management. Certain career fields exist in most or all of its departments. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better understanding of the Postal Service Mail Processor position, the following is a brief description.
Mail Processor - Performs a variety of functions to accomplish the processing of mail. Functions may include the sorting and handling of mail and preparing mail for shipment to the next destination.
The Postal Service was created over 200 years ago and is the largest agency in terms of employees, currently employing nearly 1 Million people. There are retail locations, mail distribution centers and Postal hubs within the Postal Service's operations. The Postal Service operates over 30,000 post office location. Over 600 million pieces of mail are delivered by the Post Office to as many as 142 million different delivery points. This totals over 170 billion pieces of mail being delivered annually. The Postal Service operates over 200,000 vehicles and has the largest vehicle fleet in the world. Most of the fleet is right hand drive for easier mail delivery. Labor Services is a private employment service that offers assistance in gaining employment and is not affiliated with the USPS. The Postal Service employs nearly 1 million people and is currently hiring nationwide and there are many positions available. There is no experience required. Postal Service employment includes great pay and benefits, good working conditions, career advancement, and great job security that can lead to a lifetime career. The Postal Service is an equal opportunity employer.
$24.6-39.3 hourly 15h ago
Warehouse Operations Clerk - Driver
Potawatomi Casino Hotel 3.5
Receptionist secretary job in Milwaukee, WI
Starting at $17.88 per hour | First Shift - weekends required
In this fast-paced, high-energy environment where attention to detail is essential, how do we ensure our goods are properly stored and distributed? As a Warehouse Operations Clerk, you will ensure the receipt and delivery of goods runs smoothly; you will have top-notch organizational skills, and the ability to work well in a team. While carrying out the job duties listed below, you will contribute to our continued success by demonstrating unsurpassed guest service, a high level of integrity and ethical standards, and personal and professional dedication to our mission, vision, and values.
Principal Duties and Responsibilities (*Essential Functions)
*Receive, store, issue, and distribute all products across multiple storage locations in a fast paced, high-volume environment to meet Casino and Hotel operational needs.
*Perform daily receiving process for all goods and services using the receiving worksheet to delivery ticket method.
*Store and rotate all goods utilized by the property in correct bin locations across all warehouses.
*Fill and issue all inventoried product from all warehouse locations utilizing the Purchasing/Inventory Control System (P/IC System) generated inventory issue requisition.
*Distribute all incoming non-inventoried product to the correct department utilizing the P/IC system generated receiving worksheet.
*Participate in all monthly, quarterly, and annual inventories.
*Maintain a thorough, working knowledge of all casino and hotel products including but not limited to dry goods, paper products, gaming equipment, chemical supplies, and Food and Beverage specifications.
*Maintain the receiving docks and warehouses in an organized, clean, and safe condition in accordance with Occupational Safety and Health Administration (OSHA) requirements.
Report any motor vehicle violations to management within 24 hours of the incident, if assigned driving responsibility.
Perform job duties in full compliance with departmental Internal Controls, policies, procedures, and regulations.
Perform other duties as assigned.
Job Qualifications
A high school diploma or equivalent is required. One year of inventory, warehouse, shipping, receiving, or related experience is required.
Office skills must include the ability to use standard office equipment and general computer knowledge. Experience with Red Rock and EPIC warehouse information and inventory systems preferred.
The ability to successfully achieve forklift certification.
Must have a valid, unexpired Wisconsin Driver's License.
Must have and maintain an acceptable Motor Vehicle Record (MVR).
Must pass a DOT Physical Exam.
The ability to use basic math skills including adding, subtracting, multiplying, dividing, and counting using whole numbers and fractions.
The ability to maintain discretion in handling confidential information.
The ability to interact with guests and team members professionally.
The ability to work irregular hours and extended shifts including late nights, early mornings, weekends, and holidays.
While performing the duties of this job, the team member is regularly required to talk, hear, stand, sit, walk, climb, balance, stoop, kneel, crouch, and move freely throughout the property for duration of scheduled shift. The team member is frequently required to use hands to handle or feel objects, tools, or controls, and reach with hands and arms. The team member must be able to operate a personal computer. The team member is required to lift, carry, push, pull, or move objects up to 100 pounds on a regular basis and up to 200 pounds occasionally, with assistance. Team member must wear all required Personal Protective Equipment (PPE) while performing job duties. Specific vision abilities required by this job include close vision, color vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
Working Conditions
The noise level is usually moderate to loud. When on the casino floor, the noise level increases. The facility is not smoke free. While performing the duties of this job, the team member occasionally works near moving mechanical parts and machinery. The team member is frequently exposed to cold, hot and/or humid conditions. The team member is occasionally exposed to fumes and/or airborne particles, and vibration.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all qualifications, responsibilities, duties, and skills required.
$17.9 hourly 5d ago
HEALTH UNIT COORDINATOR
Froedtert Memorial Lutheran Hospital 4.6
Receptionist secretary job in Milwaukee, WI
Discover. Achieve. Succeed. #BeHere
This job is ON - SITE.
FTE: 0.400000
Shift: Shift 2
Schedule: 10CFAC, 1430-2300, A wk F B wk TU/S/S
The Health Unit Coordinator provides clerical and system coordination and support for the inpatient care areas. Coordinates nursing unit communication and activities with physicians, nursing staff, other departments, professional staff, patients, and families related to patient care. The Health Unit Coordinator manages the desk area of the inpatient unit, facilitating the use of technology and coordinating downtime procedures. Other duties as assigned.
EXPERIENCE DESCRIPTION:
Minimum of 6 months experience as a HUC is preferred.
EDUCATION DESCRIPTION:
Medical terminology knowledge required or must satisfactorily complete course within first 6 months of employment. High School diploma or equivalent is preferred. Completion of a formal Health Unit Coordinator training program is preferred.
SPECIAL SKILLS DESCRIPTION:
Must have the ability to adapt to changes in a fast paced work environment. Exemplary telephone etiquette and customer service skills are required. Must possess analytical skills to gather and interpret routine data, maintain semi-complex records and organize work. Interpersonal skills to gather and exchange information with patients, visitors and hospital staff in a courteous and supportive manner without exception. Ability to concentrate and pay close attention to detail. Working knowledge of Windows office systems and all office equipment preferred.
LICENSURE DESCRIPTION:
HUC certification is preferred.
Perks & Benefits at Froedtert Health
Froedtert Health Offers a variety of perks & benefits to staff, depending on your role you may be eligible for the following:
Paid time off
Growth opportunity- Career Pathways & Career Tuition Assistance, CEU opportunities
Academic Partnership with the Medical College of Wisconsin
Referral bonuses
Retirement plan - 403b
Medical, Dental, Vision, Life Insurance, Short & Long Term Disability, Free Workplace Clinics
Employee Assistance Programs, Adoption Assistance, Healthy Contributions, Care@Work, Moving Assistance, Discounts on gym memberships, travel and other work life benefits available
The Froedtert & the Medical College of Wisconsin regional health network is a partnership between Froedtert Health and the Medical College of Wisconsin supporting a shared mission of patient care, innovation, medical research and education. Our health network operates eastern Wisconsin's only academic medical center and adult Level I Trauma center engaged in thousands of clinical trials and studies. The Froedtert & MCW health network, which includes ten hospitals, nearly 2,000 physicians and more than 45 health centers and clinics draw patients from throughout the Midwest and the nation.
We are proud to be an Equal Opportunity Employer who values and maintains an environment that attracts, recruits, engages and retains a diverse workforce. We welcome protected veterans to share their priority consideration status with us at ************. We maintain a drug-free workplace and perform pre-employment substance abuse testing. During your application and interview process, if you have a need that requires an accommodation, please contact us at ************. We will attempt to fulfill all reasonable accommodation requests.
$26k-31k yearly est. 7d ago
Part Time Receptionist
Lake County Il 4.5
Receptionist secretary job in Waukegan, IL
Are you looking for a challenging role within an organization that provides rewarding compensation, an excellent benefit package and career growth opportunities? If so, Lake County Government is the place for you. Comprised of nearly 3,000 employees, it is our goal to positively serve the residents of Lake County while working with a purpose. We believe our employees should take pride in the work they accomplish while truly respecting a collaborative work environment.
The Receptionist general function will be to perform clerical and related tasks in the Facilities and Construction Services Department. This position will be responsible for greeting and assisting visitors while delivering exceptional customer service assistance; handling incoming calls, answering questions, collecting information and/or directing calls to appropriate individuals/departments within the County. The position would allow you to be involved with Facilities Operations within local government.
Depending on the assignment, the incumbent may perform a combination of some or all of the following duties, and perform related duties as assigned:
* Answer and direct phone calls in a polite and friendly manner.
* Perform assigned daily clerical tasks.
* Answer loading dock.
* Welcome visitors and answer questions visitors have.
* Parking issuance/validation.
* Keep detailed and accurate records of visitor requests and calls received.
* Receive deliveries; sort and distribute incoming mail.
* Maintain the general office filing system.
* All other related duties as assigned.
* Skill in problem-solving.
* Skill in time management and attention to detail.
* Ability to work from oral or written instructions.
* Ability to work both individually and in a team environment.
* Ability to successfully use County-specific technology and general office software.
* Ability to effectively communicate in writing and orally on job progress in overall assignments and responsibilities.
* Ability to communicate clearly and logically both verbally and in writing.
* Ability to establish and maintain effective working relationships with organization managers and staff, the public and others encountered in the course of work.
EDUCATION AND EXPERIENCE REQUIREMENTS High School Diploma or GED preferred;1-2 years of experience in office/clerical work; Working knowledge of Microsoft Office Or any combination of work experience that provides the candidates possesses the knowledge, skills and abilities to perform the duties prescribed to the position (above).
PHYSICAL DEMANDS AND HAZARDS OF THE POSITION
Requires work involving standing or walking some of the time, exerting up to 10 pounds of force on a regular and recurrent basis.
The position requires normal visual acuity and field of vision and the ability to hear and speak to understand, respond to and build relationships with a diverse clientele. Bilingual proficiency is a plus but is not required.
Lake County offers a competitive salary and benefit package. We also offer flexible working hours, and a comprehensive wellness and training program.
Visit our Prospective Employee page to get additional information on why you should work for Lake County! Any offer of employment is contingent upon the successful completion of a background screening, drug and alcohol testing and may include a pre-employment medical exam.
Lake County is committed to being a diverse and inclusive workplace and is proud to be an Equal Opportunity Employer.
$26k-33k yearly est. 11d ago
Receptionist / Donor Entry Specialist
Biolife 4.0
Receptionist secretary job in Milwaukee, WI
By clicking the "Apply" button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda's Privacy Notice and Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.
Job Description
Please take this virtual tour to get a sneak peek of one of our Plasma Donation Centers.
About the role:
Every day, the donors you meet will motivate you. The high-quality plasma you collect will become life-changing medicines. Here, a commitment to customer service and quality is expected. You will report to the Plasma Center Manager and will perform as a receptionist engaging with our donors and performing administrative tasks to support plasma center operations.
How you will contribute:
* You will answer phones and greet all visitors to the facility including new and repeat donors promptly exhibiting customer service skills
* You will assist donors with appointments; create or pull donor record files
* You will provide customer service to donors (external) and fellow employees (internal)
* You will maintain orderly filing system, purging records
* You will report to the center management team in identifying operational opportunities for continuous improvement, initiating changes to center processes, through use of company approved procedures
What you bring to Takeda:
* High school diploma or equivalent
* Ability to walk and/or stand for the entire work shift
* Will work evenings, weekends, and holidays
* Ability to lean, bend, stoop, crouch, and reach above shoulders and below knees
* Ability to lift 1 to 5 lbs., and occasional lifting of materials up to 32 lbs. and rarely 50 lbs.
* Fine motor coordination, depth perception, and ability to hear equipment from a distance
* Because of potential exposure to bloodborne pathogens (risk level 1), 90% of work tasks require prolonged glove wear
* 1 or more years minimum experience working in a customer or patient facing role is helpful
What Takeda can offer you:
Every day at Takeda, we feel good knowing that what we do helps improve the lives of patients with rare diseases. At BioLife, while you focus on our donors, we will support you. We offer a purpose you can believe in, a team you can count on, opportunities for career growth, and a comprehensive benefits program, all in a fast-paced, friendly environment.
More about us:
At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.
Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to provide Better Health and a Brighter Future to people around the world.
BioLife Compensation and Benefits Summary
We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.
For Location:
USA - WI - Milwaukee
U.S. Starting Hourly Wage:
$17.00
The starting hourly wage reflects the actual starting rate for this position. The actual hourly wage offered will be in accordance with state or local minimum wage requirements for the job location.
U.S. based employees may be eligible for short-term incentives. U.S. based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others. U.S. based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation.
EEO Statement
Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.
Locations
USA - WI - Milwaukee
Worker Type
Employee
Worker Sub-Type
Regular
Time Type
Part time
Job Exempt
No
$17 hourly 39d ago
Receptionist /Data entry/Dispatcher
Job On Remote Online USA
Receptionist secretary job in Bayside, WI
compensation: $15-$20/ hr plenty of overtime and incentive opportunities.
employment type: employee's choice job title: Receptionist /Data entry/Dispatcher
Busy Logistics company seeks Motivated and quick thinking individuals >
Answer 3-4 phone lines and Do data entry.
Must speak some Spanish and must be able to multi task.
Must be punctual and Reliable.
Career oriented and committed individuals will be promoted to management.
$15-20 hourly 60d+ ago
Food Service Secretary
Woodstock Community Unit District 200
Receptionist secretary job in Woodstock, IL
This is a full-time position for the 2025-2026 school year, 7 hours per day, 5 days per week, 10 months per year, $18.84 per hour.
Secretary to Food Service Director Job Description
WSRP Collective Bargaining Agreement
$18.8 hourly 5d ago
Order Entry Specialist - 1st shift
Site Staffing Inc. 3.7
Receptionist secretary job in Milwaukee, WI
ORDER ENTRY SPECIALIST WANTED! Are you an experienced order entry professional with SAP and SPS Commerce expertise? Our client, a leading manufacturer of wet and dry chemical products, is seeking a skilled Order Entry Specialist to join their growing team. This is a fantastic temp-to-hire opportunity with long-term potential, stability, and room for advancement.
Order Entry Specialist - Milwaukee, WI
? Location: Milwaukee, WI
? Schedule: Monday - Friday, 8:00 AM - 4:30 PM
? Pay: $17.50 - $20.00/hour (based on experience)
? Job Type: Temp-to-Hire
Key Responsibilities
Accurately process and enter 20+ daily customer orders into the company's SAP ERP system.
Utilize SPS Commerce to manage EDI orders and ensure seamless order flow.
Deliver outstanding customer service via phone, email, and in-person communication.
Verify order details, resolve discrepancies, and provide updates on order status, inventory, shipping, and billing.
Collaborate with internal departments to ensure timely delivery and accurate invoicing.
Support front-desk receptionist duties, including processing invoicing paperwork as needed.
Maintain accurate documentation of all customer transactions and communications.
Requirements
Minimum 3 years of order entry, customer service, or administrative experience.
Proficiency in SAP Systems and SPS Commerce is required.
Strong knowledge of Microsoft Office Suite (Excel, Word, Outlook).
Prior in-office customer service experience.
High attention to detail with excellent organizational and multitasking abilities.
Strong written and verbal communication skills.
Why Join Us?
Competitive pay with a stable Monday-Friday schedule.
Opportunity to grow with a well-established industry leader.
Supportive team environment.
Temp-to-hire role offering long-term career potential.
$17.5-20 hourly 13d ago
Receptionist-WHCG
Centers for Independence 3.8
Receptionist secretary job in Milwaukee, WI
GENERAL FUNCTIONS
This is a professional position that performs a variety of clerical/support activities that create efficient and effective communication within the organization.
Essential Job Functions: (Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.)
• Greets, assists, and announces consumers and visitors.
• Schedules psychiatry, psychotherapy, and nursing appointments for WHCG clients.
• Responsible for making daily telephone appointment reminders.
• Answers and routes incoming telephone calls; checks voicemail and returns calls and/or forwards voicemails received hourly.
• Processes new referrals for Whole Health Clinical Group.
• Responsible for ensuring accurate insurance information is collected.
• Collects and documents payment for services rendered at WHCG.
• Scans and enters data in the computer system pertaining to identification cards, insurance cards, consents, and other paperwork.
• Responsible for ensuring client forms are completed and gathering annual paperwork for clinic.
• Coordinates scheduling with internal and external professionals of their consumers appointments.
• Prepares correspondence for staff and makes copies as needed.
• Files paperwork into Whole Health Therapies, Targeted Case Management, and Community Support Program files in a timely manner.
• Distributes/prepares mail daily.
• Arranges for interpreter services for clients as needed
• Records maintenance requests for WHCG facility residents.
• Distributes and collects quarterly Satisfaction Surveys
• Participates in department quality planning activities, (e.g. continuous improvement, Logic models, performance metrics, etc.,)
• Other duties as assigned (Required language)
Qualifications
Required Education, Experience, Certifications, Licensure and Credentials: (Where appropriate, education and/or experience may be substituted)
Minimum Required Education: High School Diploma/GED required
Minimum Required Experience: Minimum of 2 years' experience as a receptionist. Behavioral Health experience preferred.
Required License - Certification - Registration:
Issued By Governing Body (if applicable): N/A
Travel Type: None
Knowledge, Skills, & Abilities:
• Proficiency with Microsoft Word and Excel
• Experience with Electronic Health Record (EHR), preferred.
• Ability to type a minimum of 50 wpm.
• Professional workplace appearance and conduct; friendliness and courtesy to consumers, co-workers, peers, and vendors.
• Effectively communicates and develops good working relationships with leaders, peers, and others.
• Reliability in reporting to work regularly and on time
• Must possess good communication, listening, writing and organizational skills.
• Ability to communicate clearly, both orally and in writing.
• Ability to operate a computer, printer, fax machine, and other equipment as necessary to complete daily tasks.
• Excellent writing skills with minimal errors
• Ability to communicate effectively over the telephone, by computer and in person.
• Ability to perform well in a fast-paced work environment.
• Knowledge of medical transcription guidelines and practices is desirable.
• Customer Focus: Builds and maintains customer satisfaction with the products and services offered by the organization.
• Gaining Voluntary Compliance: Convinces others to follow recommendations and advice to bring them into compliance with regulations, standards, or policies.
• Listening: Understands and learns from what others say.
• Coachable: Being responsive to feedback and carrying out tasks as directed by the manager.
Physical Requirements, Visual Acuity, and Work Conditions:
Physical Requirements: Exerting up to 30 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Work is performed largely in an office environment utilizing various office equipment including, but not limited to, a personal computer, copy machine, fax machine, and multi-line phone.
Visual Acuity: The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal.
Working Conditions: None: The worker is not substantially exposed to adverse environmental conditions. Hours of work will generally be during regular business hours and average at least 40 hours a week.
$24k-29k yearly est. 15d ago
Front Desk & Sales for Physical Therapy Clinic
Balance Within
Receptionist secretary job in Delafield, WI
ACTIVELY HIRING - Front Desk & Sales
Patient Care Coordinator for a Growing Physical Therapy Clinic
Who We Are Looking For:
Are you looking to be part of a growing business in which you can make a massive impact on the lives of its clients now and far into the future? Do you love the idea of selling-to-serve and nurturing relationships with people in order to help them? Would you like to be instrumental in revolutionizing a growing business and playing a vital role in developing its systems and procedures? Are you a self-starter where being organized is a priority? Do you enjoy being creative in your work and being provided autonomy to WOW your clients? Are you able to multi-task and prioritize projects while simultaneously meeting deadlines and prioritizing your day?
Do you have experience in sales? Are you able to overcome objections to help someone truly see the value in something that they may not have immediately recognized? Can you communicate effectively with people from all different backgrounds - with both verbal and written communication? Do you find yourself easily connecting and communicating with clients and their families at a deep and impactful level to empower them to obtain what THEY really want? Do you get a thrill from selling products and services you know will have a massive impact on peoples' lives?
Do you have a drive for learning and growing as a person and as a professional? Do you enjoy the challenge of striving to achieve goals? We know that real ‘A Players' love to be held accountable for high standards of performance, which means you'll be given your own key objectives and outcomes. When these are consistently met and exceeded, you'll experience substantial benefits and privileges and enjoy the opportunity of room for significant growth in this role.
About Us - Balance Within Integrative Physical Therapy
We are the Premiere Integrative Physical Therapy Clinic of the Midwest offering a cutting-edge combination of Traditional and Holistic therapies that give our patients the best results possible, even when other approaches have failed. We are a small but quickly growing clinic of 8 years that has firmly established itself as a leader in providing the highest level of care for our patients with everything from chronic/complex to simple/acute problems. We love to help people enjoy an active lifestyle and avoid medications or surgeries.
Much of our growth has happened because of the incredible team and culture that has been created at Balance Within, prioritizing not only giving the very best care to our patients but also taking great care of our employees. We've created a culture where the team loves coming to work to continually learn and grow, and a place our patients look forward to coming back to time and time again.
We encourage you to examine our clinic website to best understand who we are and the patients we serve: ***********************
Our team currently includes 3 highly skilled Physical Therapists and we are needing to add another valuable piece to the team in the role of Sales/Patient Care Coordinator. This is an immense opportunity for you to play a key role at the ground level of a quickly growing organization and help us continue this growth by providing an exceptional customer experience for our patients that goes way beyond what is offered by most health care facilities.
The right person has worked with customers in a sales role in the past and has a strong track record of managing different personalities in a kind and compassionate manner. Answering questions, overcoming objections and turning inquiries into happy buyers in the sales experience, whether on the phone or in person, will be an incredibly valuable requisite for this position.
The Role:
Your role will be THE most important role of this organization. You are the gatekeeper into the practice and what will stand between someone getting the help they truly need or having them keep looking for ‘fixes' for their health that may be more detrimental such as medications and surgeries. You will be responsible for managing the clinic phone line which includes following up with leads and answering the phone, converting inquiries into paying patients and ensuring our patients are looked after and made to feel not only welcomed but also deeply cared for. Other responsibilities will include responding to email and social media inquiries as well as various administrative tasks such as support with marketing, scheduling and other special projects.
Your success in this role is intimately tied to the success of the practice. By booking new patients via the phone/online and excelling at helping to retain those patients as lifelong customers, our business grows. This growth of revenue will create many opportunities for your professional growth, bonuses and raises in the future. We're looking for a highly motivated individual that is excited about reaping the rewards of their efforts professionally and financially, someone who is looking to be a long-term member of our team and grow and “level up” with us.
To make this happen, we're looking for someone who creates the type of customer experience patients are very happy to pay for and can't wait to tell others about. Does this sound like you?
The Tasks:
Be a Leader. We are all leaders in life in our own way and each individual plays a role, in their own right, within this organization. The following are key areas of leadership that you would play:
Nurture incoming leads by phone and successfully progress those leads along the nurturing process to predictably and consistently convert incoming leads to Initial Evaluations or Free Consultations.
Effectively communicate the value of our services and be able to explain how what we do is worth the price we are asking
Successfully handle price objections
Hold a lengthy (often 15-20 min or longer) conversation with new patients on the phone ensuring patients are committed and understand/have bought into our exceptional level of service
Track your own results of your own performance accurately and objectively and report results to owners on a weekly basis. Prepare each week for analysis, self-critique, and solutions (with support as needed) if the outcomes are not met. If the outcomes are met, analyze why in order to continue to personally grow in the role and multiply those successes over and over again.
Engage in sales training by us (owners) and other outside sources for personal growth and development of sales and nurturing skills.
Participate actively in team trainings and meetings/strategy sessions.
Engage successfully in client management on a regular basis.
Regularly seek out and attend networking events in order to establish referral sources, other services for the business and our clients, help us remain top-of-mind within the community, and establish new networking resources not yet established within the business.
Expand the utilization of various technologies to streamline, simplify, and optimize the business, for example, but not limited to, Google Docs, Google Calendar, Intake Q, etc. This does not require a high level of technical skill, simply the ability to be persistent enough to research the use of such technologies, report on their capabilities, and take the time to set them up for the business to streamline, simplify, and improve communication within the business.
Ensure people who call requesting appointments are placed on schedule and understand the true time and cost commitment involved to meet their goals in therapy.
Ensure people show up excited for their appointment after scheduling and know what to expect their first day
Follow up with patients over the phone to ensure satisfaction is being achieved
Establish the empathy needed to nurture leads in order to help the business create a great name and reputation in the community.
Foster deep relationships with patients
Respond to email and social media inquiries, comments
Send out Free Tips Reports and related material through direct mail or email within 1 day of the lead calling in. Then follow-up with those leads by phone within 1-2 days immediately following the enquiry.
Develop and regularly update the procedures library so every aspect of your role is documented and can be achieved by anyone else in the business
Assist with special projects to support clinic growth
Skills/Competencies Needed:
Sell: Be able to sell (aka sharing helpful information with people to turn them into educated consumers) and to thus allow skeptical cold leads to feel nurtured along the process in order to turn a predictable number of them into paying clients.
Continuous Improvement: Pursues and values continued learning, improvement and growth (personally and professionally).
Attention to detail: Does not let important details slip through the cracks. Also being willing and able to recognize when other members of the team have allowed details to slip through the cracks. Not everyone on the team will be detail oriented. Some people will be more big picture. This role requires a detail oriented person immediately from the beginning.
Organization and Planning: Plans, organizes, schedules and budgets time in an efficient, productive manner and focuses on key priorities.
Dependability: Follows through on commitments; lives up to verbal and written agreements.
Proactivity: Acts without being told what to do. Brings new ideas to the company
Solutions-Oriented Mindset: The ability to self-reflect, learn, and modify performance based on challenges, experiences, mistakes, successes, and feedback from others.
Insightful and knowledgeable: Be able to answer all questions asked on the phone in such a way that increases the likelihood that the person asking will want to become a customer.
Knowledge: Have a basic level of understanding of the human body, medicine, and the healthcare system in order to learn how to communicate with leads and clients in a healthcare business.
Empathy: Be able to hold meaningful conversations with prospective patients on the phone for often 15-20 min or longer. Have an understanding and empathy for the clientele we serve such individuals experiencing chronic pain, women's pelvic health concerns and medical complexities.
Highest Level of Patient Experience: Provide a warm and welcoming greeting to patients when they arrive in the clinic or call. Recall names, faces and stories/personal details of patients and in doing so making our patients feel welcomed, important and remembered.
Technology: Strong comfort level with technology, social media. Technology-savvy enough to research and develop new technologies and programs into the business.
Cognitive Plasticity: Demonstrates an ability to quickly and proficiently understand and absorb new information.
Persistence: Demonstrates the willingness to go the distance and be creative to get something done.
Tenacity: Kind tenacity to handle objections, denials, and the occasional rude person over the phone or in person.
Alertness: Be able to spot potential referral situations or opportunities for the sale of other products and services.
Resourcefulness: Proficiency in client management and problem-solving through challenges with leads and clients.
Optimistic Personality: Consistently present with an optimistic, bright personality which our clients will fall in love with.
Team Player: Being able to work with a team to regularly optimize the service for our clients and grow a business.
What We Will Do For You:
Give you an amazing environment and culture to be a part of that includes working with a team of incredibly talented and very supportive staff - as well as very friendly customers
Provide you with ongoing training and support in the fields of sales, customer service, marketing and technology integration
Opportunity to develop and grow within a team/culture that is value driven and strongly service oriented
Competitive salary with an incredible opportunity to earn even more as we grow as a result of your impact
Opportunity to be a difference maker in our patients' lives every day
Compensation:
Competitive pay available depending on level of skill and experience with opportunity for salaried position in the future and significant raises as our company grows due to your impact. Opportunity for quarterly bonuses tied to your performance.
Hours:
20-40 hours/week; option to begin with part time and grow into full-time if desired, or to keep regular part-time or full-time hours long term.
Location:
This position will primarily include working from our clinic in beautiful downtown Delafield, WI but has the option to include some time working virtually from home each week.
THANK YOU SO MUCH FOR YOUR INTEREST IN THIS POSITION!
We look forward to hearing from you soon!
~Doctors Sarah and Jereme Trunk, Owners, Balance Within - Integrative Physical Therapy
*NOTE: Balance Within LLC is an equal opportunity employer
$29k-36k yearly est. Auto-Apply 60d+ ago
Temp Office worker
Lucas-Milhaupt, Inc. 4.0
Receptionist secretary job in Cudahy, WI
Who we are: At Lucas Milhaupt, we develop next-generation material joining solutions that are propelling industries forward. Join with the Best and become part of a team that rewards continuous improvement, celebrates diversity, and propels every team member toward personal and professional growth.
We are passionate about creating a culture where every voice is heard, every idea considered, and every success celebrated. We believe in the power of career development and the transformative impact it can have on individuals and communities.
As we continue to grow and expand as a company, we are actively seeking diverse and talented individuals who share our passion for material joining and want to be part of a journey that encourages personal and professional growth.
At Lucas, our focus is on our people - the key to our success. Our goal is to offer employees an unparalleled experience, with opportunities to grow and improve the quality of their lives and the lives of their families.
Role overview:
The Temporary Office Worker will support the Quality Assurance team in maintaining and improving organizational standards. This role provides hands-on experience in quality control processes, documentation, and compliance activities within an office environment.
Education:
* Currently enrolled in a high school or college program (Business, Quality Management, or related field preferred).
* Strong attention to detail and organizational skills.
* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
* Excellent communication and problem-solving abilities.
* Ability to work independently and as part of a team.
EEO Statement:
We offer equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We also provide reasonable accommodation to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state or local law. If you require assistance or reasonable accommodation in completing this application or during any aspect of the application process, please contact Human Resources at ************.
$30k-39k yearly est. 60d+ ago
Veterinary Receptionist
Vetcor 3.9
Receptionist secretary job in Sussex, WI
Who we are
Pet Partners Animal Clinic is Hiring a Veterinary Receptionist!
Details
Role: Veterinary Receptionist
Status: Full-time or Part-time
Salary: Negotiable and based on experience
Schedule: Monday through Friday; no nights, weekends, or holidays
Pet Partners Animal Clinic is growing and looking to add a veterinary assistant/receptionist to our team of compassionate professionals.
This position plays an integral role in attentive patient care and customer service. The right candidate will have a passion for helping people and the pets they love. We look forward to welcoming you to our practice and helping you grow your career. We are looking for someone with animal experience and/or reception experience, who is detail-oriented and can multitask. Responsibilities include taking phone calls, booking appointments, greeting clients, processing payments, assisting veterinarians, and more. Opportunity for growth.
Why You'll Love it Here
Consistent scheduling with no nights or weekend hours
Team-first culture that's supportive, fun, and big on growth
Leadership that listens and invests in your development
Mentorship, continuing education, and real career pathways
Benefits You Can't Beat
Financial Benefits
A flexible approach to compensation that will reflect your skillset and future performance
401(k) matching & Roth Retirement Savings Plan
Flexible Spending Account (full-time only)
529 Savings Plan
Tuition Support Program (full-time only)
Referral bonus program
Wellness Benefits
Health Insurance, including medical, dental, and vision (full-time only)
Supplemental insurance, including accident, critical illness, hospital, short and long-term disability, legal plan, and employee, spouse, and child-dependent life insurance (full-time only)
All US-based, benefits-eligible employees with a minimum of one year of service may receive up to three weeks of full pay for the birth or adoption of a child (full-time only)
Sick Time / Paid Time Off
Free/discounted lab work for all employee pets
Pet discounts on services and products
Pet food discount program
Workplace Benefits
Quarterly Team Rewards Bonus Program
Professional development opportunities
Continuing education allowance
Uniform allowance
Lifestyle Benefits
Six paid holidays (full-time only)
Employee Assistance Program
Employee discount program
Join Our Team!
Apply today! We cannot wait to meet you and tell you more!
Diversity, equity, inclusion, and belonging are core values at Pet Partners Animal Clinic and Vetcor. We are passionate about building and sustaining an inclusive and equitable working and learning environment for all employees. Every team member enriches our diversity by exposing us to various ways to understand and engage with the world. That's why we're committed to a workplace culture where employees are comfortable being their authentic selves, feel a complete sense of belonging, and are empowered to reach their highest potential.
$34k-39k yearly est. Auto-Apply 17d ago
Front Bar Receptionist
Face FoundriÉ
Receptionist secretary job in Brookfield, WI
Job Description
Help create, cultivate and promote a positive upbeat facial bar. Asking that only motivated, positive, hard working people apply!
The Front Bar Receptionist is responsible for creating a welcoming and positive experience for every guest that comes through the door. They are responsible for maintaining a positive environment and exceed standards in guest services, phone etiquette and product and service recommendations.
As a Front Bar Receptionist you will perform the following critical functions.
Demonstrate high standards of customer service and maintain standards of FACE FOUNDRIÉ.
Meet or exceed sales goals set by the Salon Manager.
Explain, sell, recommend FACE FOUNDRIÉ products.
Work with the Salon Manager to notify when supplies are low.
Assist in all in-store operational processes.
Ensure store standards are adhered to at all times.
Accurately follow all company time keeping procedures.
Attend mandatory training and team meetings.
Follow all safety, sanitation and hygiene procedures before, during and after services to ensure board compliance at all times.
Responsible for keeping the store clean and fully stocked at all times.
Experience
Guest Service Experience (1 year)
Sales and Marketing Experience
Salon Experience Preferred
Current Esthetic Students Preferred
Job Type: Full Time, Part Time
Availability: Nights and Weekends Required
Education: High School, or equivalent
*Please Note: If you apply to multiple FACE FOUNDRIÉ locations, you may be contacted by different Hiring Managers because each location does their own hiring.
$29k-36k yearly est. 25d ago
Receptionist
The Rogers Company 4.8
Receptionist secretary job in Oconomowoc, WI
Under the direction of the Director of Telecommunications, the Receptionist operates the hospital's telephone system console; greets and manages visitors; coordinates requests for information and services as appropriate; and provides miscellaneous services at the reception desk as directed.
Departmental:
Operate the hospital's phone system console to receive, screen, and direct calls appropriately, while maintaining confidentiality of patient and staff information. Take and process messages for intake, as directed.
Greet and manage visitors according to hospital policy.
Coordinate requests for information and services as appropriate. Facilitate communication between departments and staff as needed. Make announcements using the overhead paging system as directed and according to policy.
Assist with the hospital's emergency code situations as directed, including emergency paging.
Provide miscellaneous services at the reception desk.
Monitor sign-out of hospital vehicles according to policy.
Balance the cash register.
Secure patient valuables according to policy.
Log parcels for shipping, as directed.
Maintain the key log.
Provide other services, as directed.
Hospital
Promote department goals and the mission of Rogers Memorial Hospital.
Demonstrate understanding of Joint Commission and other regulatory agency compliance regulations.
Participate in Hospital committees, Performance Improvement/Quality team meetings, and team projects, as directed.
Project a professional image by wearing appropriate, professional attire per the Hospital's dress code policy.
Demonstrate positive, calm, professional, and effective communication skills.
Demonstrate punctuality, preparedness, and good organizational ability.
Contribute to Performance Improvement/Quality initiatives in a positive, solution-focused manner.
Fulfill all Human Resources and Infection Control requirements.
Additional Job Description:
Education/Training Requirements:
High school diploma or GED required.
Six (6) months of clerical or business training or receptionist experience, or equivalent, is required.
Tuesday-Friday and every other weekend (2:00-9:00 PM)
With a career at Rogers, you can look forward to a Total Rewards package of benefits, including:
Health, dental, and vision insurance coverage for you and your family
401(k) retirement plan
Employee share program
Life/disability insurance
Flex spending accounts
Tuition reimbursement
Health and wellness program
Employee assistance program (EAP)
Through UnitedHealthcare, UMR and HealthSCOPE Benefits creates and publishes the Machine-Readable Files on behalf of Rogers Behavioral Health.
To link to the Machine-Readable Files, please visit
Transparency in Coverage (uhc.com)
$22k-28k yearly est. Auto-Apply 19d ago
Front Desk Receptionist - Dental Clinic | Milwaukee, WI
Healthplus Staffing 4.6
Receptionist secretary job in Milwaukee, WI
Job Opportunity: Front Desk Receptionist/Patient Care Coordinator
Quick Job Details:
Setting: Private Dental Clinics in the Greater Milwaukee area
Schedule: Full-time, 40 hours per week, no weekends
Hours: Clinics operate from 7 AM to 7 PM; shifts will fall within these hours
Job Requirements:
Previous experience as a Clinical Care Coordinator preferred
Compensation:
Competitive hourly wage: $18 to $21 per hour
Benefits:
Comprehensive benefits package
Join our dedicated team and help provide exceptional patient care! Apply now!
$18-21 hourly 60d+ ago
PT Receptionist/Cashier
Russ Darrow Group 4.3
Receptionist secretary job in Milwaukee, WI
The Russ Darrow Group is looking for motivated individuals to join our team! Our passion for our products, loyalty to our customers and dedication to our communities inspires us to be the best. The Darrow Difference is the foundation of our success - and we want you to be a part of it!
Are you outgoing, enjoy meeting new people, and have a passion for the latest technology? Are you looking for a fulfilling career and not just another job? At the Russ Darrow Group, we share the same commitment to our employees as we do our customers - after all, a great customer experience is only possible with great employees.
What We Offer
We believe in investing in our employees' growth and well-being, that's why we provide continuous training, advancement opportunities, competitive compensation, flexible schedules, comprehensive benefits, and employee assistance programs. Our culture emphasizes family values, diversity, and teamwork, ensuring exceptional service through empowered and dedicated team members.
No experience? No problem! We're eager to train the right candidates from the ground up. Our top-notch tools and resources will help you succeed! With over five decades of success, our experienced management teams will provide comprehensive training and support from day one.
If you're ready to join a team that values community involvement, career development, and a legacy of excellence, we'd love to hear from you!
Summary
We are seeking a Receptionist/Office Assistant with excellent customer service skills and a winning attitude. This individual will receive calls into the dealership, determine the nature of the caller's business, and direct the caller to their destination. This position will also be responsible for basic accounting skills and knowledge of routine accounting functions in both accounts receivable and accounts payable.
Responsibilities
Assist customers both in person and on the telephone
Receive cash, checks and credit card payments from customers and issue change accurately
Answer phones and direct customers to the proper department and follow up in a timely manner
Operate switchboard telephone system
Communicate with callers in a professional, friendly and efficient manner
Assist the managers with various clerical duties as needed
Be friendly, professional, courteous and efficient when working with all customers and employees
Familiarize yourself with department structures & internal procedures for assisting customers efficiently
Starting Pay: $13 per hour
Schedule Available
Monday - 4am to 8pm
Tuesday to Thursday - 11am to 1pm
Saturday 9am-5pm
Qualifications
Qualifications
Experience with Microsoft Office suite is a plus
Customer service experience
Available to work flexible hours on weeknights & weekends
Ability to communicate customers' interests needs and requests to management and sales personnel
Professional personal appearance
Benefits
Competitive Compensation Plans
Growth and Advancement Opportunities
Continuous Training and Development
$13 hourly 7d ago
School Secretary - Attendance
Waukegan Public School District 60 4.1
Receptionist secretary job in Waukegan, IL
Secretarial/Clerical/Secretary Additional Information: Show/Hide Who We Are: Waukegan Community Unit School District No. 60 serves nearly 15,500 students in preschool through grade 12 and is located halfway between Chicago, Illinois and Milwaukee, Wisconsin on the shores of Lake Michigan. The District has 1 early learning center, 15 elementary schools, five middle schools and a high school program divided between two 9-12 grade campuses. The District encompasses portions of Waukegan, Beach Park and Park City.
Why We Do This Work:
The Waukegan Community Unit School District No. 60 has set an ambitious agenda for change, guided by the belief that all children, regardless of circumstances, can achieve at high levels and academic gaps can and will be eliminated with the support of teachers who deliver engaging, relevant, and academically rigorous instruction that excites students and instills a love of learning in them.
Organizational Relationship:
Under the primary direction of the School Principal and secondary direction of the Assistant Principal or Principal designee.
Essential Duties and Responsibilities:
1. Perform all necessary secretarial, clerical and record keeping functions, including filing in a timely manner as necessary for the effective functioning of the office and school.
2. Collaborates with school Administrators and Co-Secretary in all aspects of providing support to the school.
3. Acts as receptionist for the school welcoming students, parents, staff and visitors to the school.
4. Receives phone calls and distributes messages accordingly.
5. Enrolls and withdraws students using the Student Information System (SIS) and Online processing. Participates in all registrations for the school and incoming and/or returning students. This is not limited to following district timelines.
6. Maintain and update all necessary census data in SIS relating to the student record, including but not limited to: Registration, Fees, Households, Phone, Address, etc.
7. Communicate with all Administrative Departments and other schools when necessary.
8. Become well versed in all software programs used for data collection, attendance reporting, payroll reporting and finances within the district.
9. Assists during peak times and extended absences with financial duties; deposits, requisitions, collection of fees, and payroll as directed by Principal within District Guidelines and Procedures.
10. Performs daily student attendance reporting and editing in SIS. Collaborates with Principal and Co-Secretary in student attendance reporting, recording, truancy, etc.
11. Generation and distribution of student attendance letters.
12. Assists during peak times and extended absences with generation and distribution of student fee statements, etc. as directed by District Offices.
13. Follows through with student records requests in a timely manner and maintains all necessary documentation following Records Management Procedures.
14. Creates and maintains CUM Folders and White Cards for all students, including Transcript Labels. Follows District Record Management Procedures for maintaining student records.
15. Gather material and obtain documents, electronic or otherwise, for reports and other purposes in accordance with specific instructions.
16. Perform a wide variety of confidential and complex secretarial tasks for the school.
17. Respond to requests for sensitive information and provide assistance as appropriate.
18. Ensure confidentiality of all information.
19. Support office by using automated equipment such as computers, printers, copy equipment, voice messaging system, electronic mail systems and telephones.
20. Assists during peak times and extended absences in maintaining all school finances, including but not limited to Student Fees, Board Accounts and Activity Accounts.
21. Collaborates and works with Principal, Assistant Principal, and Co-Secretary daily regarding staff absence reports and need for classroom coverage.
22. Attend all training and workshops as deemed necessary and mandatory by LC Administration, Administrative Departments and Supervisor(s).
23. Take initiative for self-improvement and skill growth.
24. Perform other job related duties as assigned.
25. Collaborate with Administration and Co-Secretary to become fully versed and skilled to perform cross coverage responsibilities during extended absences. This is not limited to district training, self-initiative and/or building based needs.
Qualifications:
1. Must have a high school diploma of equivalent;
2. Commitment to the belief that all children, regardless of circumstances, can achieve at high levels.
3. Good communication, organizational, computer, and interpersonal skills required.
4. Demonstrated ability to work with data in multiple computer environments, including but not limited to: Windows based PC's, district-wide networked systems including the Student Information System (SIS) and Financial Management System (FMS), Google systems.
5. Effective and efficient word processing skills with knowledge of Microsoft Office suite of programs.
6. Demonstrated ability to multitask effectively and prioritize strategically.
7. Ability to care for minute details and editing skills to ensure reliable and accurate results, verifying information for accuracy.
8. Ability to do record keeping, prioritize and work independently with minimal supervision and follow oral and written instructions.
9. Successfully work in a collaborative environment.
10. Ability to interact in a positive manner with students, staff, parents, outside agencies, and central services staff.
11. Ability to plan, organize, schedule, and manage documents in a timely and effective manner.
12. Pass the district secretarial typing test and exam(s).
.
Compensation: Per WPSS contract Salary Schedule
Terms of Employment: Ten months
Application Deadline: Candidates must submit an online application by the closing date.
Work Environment: Busy office environment with multiple priorities and frequent interruptions.
ALL APPLICANTS MUST PASS THE SECRETARIAL SKILLS TEST
Human Resources 214 Washington Street, Waukegan, Illinois 60085
Monday Friday 8:00 a.m. 4:30 p.m. (Testing Hours)
Only online applications will be considered for interviews.
Apply: *************
Waukegan Community Unit School District 60 offers employment opportunities without regard
to age, gender, race, color, national origin, religion, marital or military/veteran status, sexual
orientation, pregnancy, parental status, genetics, disability or other protected category.
$26k-29k yearly est. 21d ago
Front Desk Coordinator - Round Lake Beach, IL
The Joint Chiropractic 4.4
Receptionist secretary job in Round Lake, IL
Job Description
Are you looking for a company you can grow your career with and advance in?
Are you goal oriented, self-motivated & proactive by nature?
Do you have a passion for health and wellness and love sales?
If you have the drive, desire, and initiative to work with a world-class organization, we want to talk to you. At The Joint Chiropractic we provide world class service to every one of our patients, and we would like for you to join our caring team. Let us turn that passion for health and wellness and love of helping people, into a rewarding career. We have continued to advance the quality and availability of Chiropractic care in the Wellness industry.
Thursday and Friday; 930 am- 7:00 pm, Saturday 930 am - 4pm *
Need Urgently *
PTO
Pay Range $16/hr -$18/hr Depending on Experience + BONUS Potential
What we are looking for in YOU and YOUR skillset!
Driven to climb the company ladder!
Possess a winning attitude!
Have a high school diploma or equivalent (GED).
Complete transactions using point of sale software and ensure all patient accounts are current and accurate
Have strong phone and computer skills.
Have at least one year of previous Sales Experience.
Participate in marketing/sales opportunities to help attract new patients into our clinics
Be able to prioritize and perform multiple tasks.
Educate Patients on wellness offerings and services
Share personal Chiropractic experience and stories
Work cohesively with others in a fun and fast-paced environment.
Have a strong customer service orientation and be able to communicate effectively with members and patients.
Manage the flow of patients through the clinic in an organized manner
Essential Responsibilities
Providing excellent services to members and patients.
The Wellness Coordinators primary responsibility is to gain memberships in order to meet sales goals.
Greeting members and patients upon arrival. Checking members and patients in to see the Chiropractor.
Answering phone calls.
Re-engaging inactive members.
Staying updated on membership options, packages and promotions.
Recognizing and supporting team goals and creating and maintaining positive relationships with team members.
Maintain the cleanliness of the clinic and organization of workspace
Confident in presenting and selling memberships and visit packages
Keeping management apprised of member concerns and following manager's policies, procedures and direction.
Willingness to learn and grow
Accepting constructive criticism in a positive manner and using it as a learning tool.
Office management or marketing experience a plus!
Able to stand and/or sit for long periods of time
Able to lift up to 50 pounds
Upholding The Joint Chiropractic's core values of TRUST, INTEGRITY, EXCELLENCE, RESPECT and ACCOUNTABILITY
About The Joint Chiropractic
The Joint Corp. revolutionized access to chiropractic care when it introduced its retail healthcare business model in 2010. Today, it is the nation's largest operator, manager and franchisor of chiropractic clinics through
The Joint Chiropractic
network. The company is making quality care convenient and affordable, while eliminating the need for insurance, for millions of patients seeking pain relief and ongoing wellness. With more than 700 locations nationwide and nearly 11 million patient visits annually,
The Joint Chiropractic
is a key leader in the chiropractic industry. Ranked number one on
Forbes'
2022 America's Best Small Companies list, number three on
Fortune's
100 Fastest-Growing Companies list and consistently named to
Franchise Times
“Top 400+ Franchises” and
Entrepreneur's
“Franchise 500 ” lists,
The Joint Chiropractic
is an innovative force, where healthcare meets retail. For more information, visit *****************
Business Structure
The Joint Corp. is a franchisor of clinics and an operator of clinics in certain states. In Arkansas, California, Colorado, District of Columbia, Florida, Illinois, Kansas, Kentucky, Maryland, Michigan, Minnesota, New Jersey, New York, North Carolina, Oregon, Pennsylvania, Rhode Island, South Dakota, Tennessee, Washington, West Virginia and Wyoming, The Joint Corp. and its franchisees provide management services to affiliated professional chiropractic practices.
You are applying to work with a franchisee of The Joint Corp. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set own terms of employment, including wage and benefit programs, which can vary between franchisees.
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How much does a receptionist secretary earn in Waukesha, WI?
The average receptionist secretary in Waukesha, WI earns between $23,000 and $35,000 annually. This compares to the national average receptionist secretary range of $24,000 to $35,000.
Average receptionist secretary salary in Waukesha, WI