Registration specialist vs office specialist

The differences between registration specialists and office specialists can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 2-4 years to become a registration specialist, becoming an office specialist takes usually requires 1-2 years. Additionally, an office specialist has an average salary of $33,477, which is higher than the $30,422 average annual salary of a registration specialist.

The top three skills for a registration specialist include patients, customer service and medical terminology. The most important skills for an office specialist are customer service, data entry, and patients.

Registration specialist vs office specialist overview

	Registration Specialist	Office Specialist
Yearly salary	$30,422	$33,477
Hourly rate	$14.63	$16.09
Growth rate	-4%	-5%
Number of jobs	79,118	98,760
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 38%	Bachelor's Degree, 44%
Average age	40	47
Years of experience	4	2

What does a registration specialist do?

A registration specialist is responsible for managing patient information, including the verification of their insurance details and medical treatment schedules. Registration specialists assign admission rooms and processing payments for discharge. They also assist patients with the completion of medical forms by helping them fill-out papers with the most accurate information. A registration specialist performs administrative and clerical duties as needed, requiring them to have excellent data management skills to process information and provide the highest quality care services for the patients.

What does an office specialist do?

An office specialist is responsible for performing administrative and clerical duties to support the organization's daily operations. Office specialists must be highly organizational, as well as having excellent time-management skills to handle work units. They have duties including data entry procedures, greeting visitors, responding to customers' inquiries through phone calls and e-mails, and filing and sorting documents. Office specialists are responsible for creating meeting reports, scheduling appointments, evaluating financial statements, coordinating with other staff for event planning, and assisting the senior management with complex functions.

Registration specialist vs office specialist salary

Registration specialists and office specialists have different pay scales, as shown below.

	Registration Specialist	Office Specialist
Average salary	$30,422	$33,477
Salary range	Between $23,000 And $40,000	Between $25,000 And $43,000
Highest paying City	Boston, MA	Washington, DC
Highest paying state	Massachusetts	Massachusetts
Best paying company	Deloitte	Brookhaven National Laboratory
Best paying industry	Health Care	Finance

Differences between registration specialist and office specialist education

There are a few differences between a registration specialist and an office specialist in terms of educational background:

	Registration Specialist	Office Specialist
Most common degree	Bachelor's Degree, 38%	Bachelor's Degree, 44%
Most common major	Business	Business
Most common college	University of Pennsylvania	Western Carolina University

Registration specialist vs office specialist demographics

Here are the differences between registration specialists' and office specialists' demographics:

	Registration Specialist	Office Specialist
Average age	40	47
Gender ratio	Male, 14.5% Female, 85.5%	Male, 18.3% Female, 81.7%
Race ratio	Black or African American, 10.7% Unknown, 5.1% Hispanic or Latino, 18.0% Asian, 6.0% White, 59.5% American Indian and Alaska Native, 0.7%	Black or African American, 8.1% Unknown, 4.9% Hispanic or Latino, 19.8% Asian, 8.4% White, 57.7% American Indian and Alaska Native, 1.2%
LGBT Percentage	7%	6%

Differences between registration specialist and office specialist duties and responsibilities

Registration specialist example responsibilities.

Attain and authenticate patient insurance information, counsel patients on changes in insurance policies, verify patient demographics.
Help patients through the registration and admitting processes and also contribute to the PBX department.
Input data entries for insurance billing; adding CPT codes and diagnosis from face sheets as patients arrive.
Act as hospital PBX operator.
Complete all charge entry, enter all CPT and ICD-9 codes for billing for multiple doctors each day.
Enter patient information and verify information according to HIPAA regulations.

Office specialist example responsibilities.

Provide support for enrolling patients into health coverage programs and manage sensitive patient information to ensure accuracy and confidentiality.
Manage and maintain patients' medical records by utilizing computer applications management database processing system to ensure county compliance.
Manage operational FedEx relationship through order fulfillment, shipment tracking, and communication with parties involve in shipment transaction.
Provide assistance to office staff including preparing and proofreading memos and grants, transcribing meeting minutes for staff and answering phones.
Perform multiple bookkeeping duties including departmental payroll, print financial reports and other financial material as needed.
Communicate HIPAA compliance to staff, field and outside agencies.

Registration specialist vs office specialist skills

Common registration specialist skills

Patients, 25%
Customer Service, 14%
Medical Terminology, 8%
Patient Registration, 5%
Insurance Verification, 4%
Data Entry, 4%

Common office specialist skills

Customer Service, 18%
Data Entry, 10%
Patients, 9%
Office Equipment, 6%
Phone Calls, 6%
Word Processing, 4%

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Office and Administrative Industry
Registration Specialist
Registration Specialist vs Office Specialist

Updated January 8, 2025

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