Senior administrative assistant jobs in Dale City, VA

Hawthorne Lane is a recruiting firm in Washington, DC that partners with PR/communications firms, consulting firms, trade associations, corporations and nonprofits. Temporary positions can help you get your foot in the door with these types of organizations and more! Temporary roles can also be a short term fit for those in transitional periods, before going back to school, relocating, or waiting on a security clearance! No matter the reason, our recruiters are passionate about matching your needs with a role you will love, in the short term for temporary positions, or longer term for temporary to hire, or direct-hire positions. Currently, we are looking for dynamic candidates with prior administrative and problem-solving skills. Key Responsibilities: Executive Assistants: Manage Executive's schedules, correspondence and projects in accordance with shifting needs and priorities. Front Office Coordinator: Perform gatekeeper duties while managing communication between your staff and clients. Customer service focused and dependable. Administrative Assistant: Provide indispensable support to your team by managing calendars, preparing correspondence, and planning events. Research Assistant: Support research studies, gather and analyze data, and present your findings to a team of professionals. Project Assistant: Guide projects from start to finish by managing the budget, implementing a strategic plan, and meeting important project milestones. Why You'll Love Working Here: Companies offer endless learning opportunities. Fun and lively work culture. Competitive hourly rates and opportunities for direct hire employment. What We're Looking For: Skills. A minimum of one (1) year of administrative or office experience. Inquisitive. You want a job that will challenge you and teach you useful skills along the way. Service oriented. You'd take on any task that would help your team accomplish their goals. Professional and formal. You know how to compose business emails and letters. Computer savvy. You are an expert in MS Office. Team player. You are willing to take on new tasks to further the office initiative. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Responsibilities Manage complex calendars and scheduling for multiple executives. Coordinate executive travel arrangements, including flights, accommodations, itineraries, and any related logistics. Manage and organize incoming communications, ensuring priority items are addressed, and assist with drafting and refining messages.. Prepare materials for meetings such as outlines, slide decks, summaries, and follow-up notes. Manage confidential files and expense submissions with discretion and attention to detail. Serve as a primary point of contact for internal and external stakeholders. Support additional special projects and initiatives as needed. Qualifications 5+ years of executive assistant experience supporting multiple senior leaders Strong organizational, communication, and interpersonal skills with a polished and professional demeanor. Strong problem-solving skills with a proactive, solutions-oriented mindset. Advanced proficiency in calendar management & travel tools, and productivity software. Bachelor's degree preferred

The Ford Agency is now recruiting for a top-notch Executive Assistant with C-Suite support experience to support a busy Executive of a trade association located in downtown, DC. This is a busy role supporting a visible executive and is a great opportunity for an experienced EA with strong communication and project management skills. This is a hybrid role and an excellent environment with room for professional growth! Responsibilities Include: Maintain complex calendars and travel planning Prepare and proofread correspondence and other documents Plan and manage logistics for Board meetings and other leadership events Track email correspondence and identify key logistics Serve as Office Manager, ensuring smooth operations of the DC office Qualifications Include: 5 years' of demonstrated experience supporting C-Suite executives Expert Outlook scheduling skills, along with general MS Office proficiency Strong prioritization skills and the ability to anticipate and plan for scheduling disruptions Strong attention to detail, organization, and written and verbal communication skills Candidates for this position must be based in DC, MD, or VA area or have independent plans for relocation. The Ford Agency is a recruiting firm based in Washington, DC. We represent a broad range of organizations including: non-profits, associations, legal, consulting, and government relations firms. This position is an opening with one of our clients. To see more positions available through The Ford Agency, please check out our website at ********************

Temporary-to-Hire Executive Assistant to the Chief Operating Officer and General Counsel Hours: 40 hours/week Monday-Friday. Follows a hybrid schedule and must be able to commute to the office 1-2 days a week, as needed Salary: $32-33 hour Start Date: Early January Type of position: Temporary to Hire The Choice is managing an exciting temporary-to-hire opportunity for our client, a top public health nonprofit. This role will provide scheduling and administrative support to the COO, General Counsel and also some HR needs of the organization. The organization would like to start this role on a temporary basis, and will convert to an internal permanent hire, if it is a good fit. Qualifications 5-7 years of experience of admininistrative/executive support experience. Previous nonprofit experience preferred. Must have strong experience using Outlook for internal meeting scheduling. Associate's degree in Operations, Business, or a related field required. Bachelor's degree preferred. Previous experience with budget tracking Key Responsibilities Administration (50%) Assist in monitoring the administrative helpdesk ticket system and ensure the admin team responds within stated timelines for completion, with a high level of customer service. Assist in facilitating and completing all mail, calls, and other communications Supports the onboarding process by providing all new hires with suite access, workspace maintenance and employee welcome kit. Serve as back up to the Administration team. Office of the Chief Operating Officer (25%) Manages meeting & appointment scheduling and coordinates a variety of complex executive meetings. Prepares COO expense reports and reconciles COO corporate credit card statements using online systems. Prepares Power Point presentations, reports and other administrative support functions for COO as needed - this involves the high-level development of presentations, including translating notes and several documents into a cohesive, attractive, brand-appropriate presentation to be used for both internal and external use. Office of the General Counsel (25%) Ensures orderly and timely coordination of internal &/or external meetings and events including scheduling relevant employees, room reservation, and communication of agenda to participants. Prepares General Counsel expense reports and reconciles General Counsel corporate credit card statements using online systems. Manages General Counsel time sheet. Coordinates quarterly working group meetings, staff trainings, department trainings, Team meetings, staff meeting schedules, agendas, and reminders; prepares documents for General Counsel as needed. Other tasks as necessary

Exciting Opportunity: Executive Assistant CORY is hiring an Executive Assistant to serve as the central liaison between departments, manage ad hoc projects from leadership, and ensure meetings turn into clear actions through structured notes and follow-through. This is a fantastic opportunity for a highly organized professional who enjoys being the connective tissue of an organization and thrives on keeping people, projects, and information aligned. About Our Client: Our client is an innovative real estate owner-operator with a national presence that provides tenant-based spaces to support small and mid-sized businesses. They are expanding nationwide and looking for talented industry leaders to join their team! Your Responsibilities as a Leader: Serve as the primary liaison between departments, ensuring information flows clearly and efficiently across the organization. Coordinate cross-functional communication, follow up on open items, and help eliminate bottlenecks between teams. Support leadership with ad hoc projects, including research, process improvements, special initiatives, and operational problem-solving. Organize, schedule, and help facilitate internal meetings across departments. Attend key meetings, take detailed notes, and clearly document decisions, action items, and responsible owners. Distribute meeting notes promptly and track follow-up items to ensure timely completion. Maintain organized digital records, trackers, and shared documents that support transparency and accountability. Prepare summary reports, basic dashboards, and status updates for leadership to support informed decision-making. The Skills & Experience You Possess: 3+ years of experience in operations, project coordination, executive support, or a similar role. Exceptionally organized, with strong time-management skills and the ability to juggle multiple tasks and deadlines. Comfortable handling ad hoc, unstructured requests and bringing order to ambiguity. Proficiency with tools such as Microsoft Office or Google Workspace; experience with shared drives and basic spreadsheets. Able and willing to work onsite in the Columbia, MD office on a full-time basis. Preference for candidates with real estate experience, but open to other backgrounds if you bring outstanding organization and coordination skills. Perks and Benefits You'll Receive: Base salary range: $100,000 - $120,000, commensurate with experience. Competitive Full Benefits Package How to Apply & Be Selected: Send your resume to *************************, and our team will reach out with the next if selected. Want to join The CORY Network? Check out CORY job listings and join our newsletter for upcoming opportunities that align with your professional goals.

About Infinite : Infinite is a global technology solution provider headquartered in Rockville, MD. The company provides business technology solutions and product engineering services for telecom, hi-tech, healthcare, media & entertainment, insurance, banking & financial services, retail, public sector, travel and transport, and government. With the proprietary frameworks, platforms, accelerators, and domain experts, Infinite has been solving challenges for Fortune 1000 companies since 2001. Core service offerings include business transformation, digitalization, cloud services, application development management services, quality engineering and assurance, product/platform engineering, and infrastructure services. For more information, please visit ***************** Executive Assistant Location: Rockville, MD Job Summary We are looking for a highly organized, detail-driven, and proactive Executive Assistant to support our executive leadership team. This role demands excellence in managing administrative tasks such as calendar coordination, travel planning, meeting logistics, and confidential communications. The ideal candidate thrives in a fast-paced environment, communicates effectively, and handles sensitive information with utmost discretion. Key Responsibilities Coordinate complex calendars and schedule meetings across multiple time zones Organize domestic and international travel, including flights, lodging, transportation, and itineraries Prepare comprehensive travel briefs and ensure all necessary documents are ready Support meetings by preparing agendas, taking minutes, and tracking follow-ups Serve as a liaison between executives and internal/external stakeholders Handle confidential information with professionalism and discretion Draft, edit, and proofread emails, reports, and presentations Manage incoming communications and respond or redirect as appropriate Assist with personal administrative tasks (e.g., appointments, reservations) Process expense reports and reconcile corporate credit card transactions Monitor deadlines and ensure timely delivery of key tasks Qualifications Proven experience as an Executive Assistant, Personal Assistant, or similar role Proficiency in MS Office Suite and calendar tools (Google Calendar, Outlook) Strong background in coordinating complex travel arrangements Exceptional organizational and time-management skills Excellent verbal and written communication Ability to work independently and manage multiple priorities High level of discretion and confidentiality Bachelor's degree or equivalent experience preferred

The Association of Governing Boards of Universities and Colleges (AGB) has a career opportunity for a Programs and Content Team Administrative Associate . The Scope The Administrative Associate (AA) is a new position in the programs and content team. The AA will provide high-level support to the team by managing a variety of administrative and logistical tasks. The incumbent will use his or her exceptional organizational skills and attention to detail to flawlessly perform essential support duties (i.e., managing complex calendars, scheduling meetings with higher education leaders, and internal staff, preparing and distributing agendas and meeting materials). The AA will respond to email and phone inquiries, acting as a key liaison for program and content-related communications. Additional duties include tracking deadlines, maintaining records, and ensuring event logistics, such as confirmations and material preparation,are handled efficiently. The AA will also support special projects and stretch assignments, demonstrating discretion, professional judgement, the ability to multitask, and a commitment to supporting AGB's mission to advance the effectiveness of college and university governance. This is a vital role that keeps the team operating with clarity and precision. The incumbent should be highly collaborative, service-centric, and passionate about enabling the important work of the team. The Duties (The duties and responsibilities listed are only a summary of the typical functions of the job and not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties. Employees must be able to perform the essential duties of the position with or without reasonable accommodations). Calendaring Manage complex calendaring needs to support the Programs and Content teams. This includes coordinating and scheduling meetings with internal colleagues and external stakeholders, ensuring accuracy, clarity, and timely follow-up. o Schedule and coordinate meetings with internal teams, board members, and senior leaders from member institutions, systems, and foundations. o Proactively monitor calendars to identify and resolve scheduling conflicts before they arise. o Send timely meeting confirmations and reminders to all participants, ensuring clarity on date, time, and location or virtual access details. o Follow up with attendees as needed in order to adjust meeting logistics in response to last-minute changes or cancellations. Meeting Coordination Oversee key aspects of meeting and conference preparation. This includes managing logistics for virtual and small in-office meetings to ensure they run smoothly and professionally. o Coordinate logistics for virtual and in-person meetings, including room reservations, technology needs, and attendee access. o Prepare, format, and distribute agendas, background materials, and presentations in advance of meetings. o Set up meeting spaces for in-person gatherings, including arranging seating, supplies, name tents, and signage as needed. o Place and manage food and beverage orders for in-office meetings, ensuring dietary needs and timing are addressed. o Serve as a point of contact during meeting setup to ensure all logistical elements are in place and troubleshoot issues as they arise. Event Support Provide important support to the Programs team in the planning and execution of AGB's virtual and in-person events. This role involves assisting with a wide range of event logistics and coordination tasks to ensure successful conferences and convenings. o Assist with communications and scheduling for speakers, panelists, and session facilitators. o Help manage event media (PPT slide decks, handouts, agendas, session resources). o Help manage faculty expense reimbursements and invoice coding. o Coordinate virtual event logistics, such as session links, platform access, and tech checks, as well as onsite logistics for in-person events, including room setup and material preparation. Team and Project Support o Be a supportive and active member of the Programs team, participating in team meetings, conversations, and discussions related to team projects and deliverables. o Support Programs team leadership in planning travel and expense reconciliation. o When directed, coordinate the purchase and reconciliation of team and organization supplies and materials necessary for meetings and events. o Other duties as assigned. The Requirements Bachelor's degree. Candidates without a bachelor's degree but significant years of experience may be considered. A minimum of three (3) years experience working in executive administration, program management, or similar roles requiring a high level of organizational skill, attention to detail, and management of complex projects and multiple priorities. Strong oral and written communication skills, as well as strong interpersonal skills. Excellent organizational and planning skills with high level attention to detail. Proficiency with MS Office suite of applications, Smartsheet , and Zoom . Ability to work effectively in a team-oriented environment. Ability to manage multiple responsibilities and meet expectations of multiple supervisors and different deadlines concurrently. Contribute positively to a working environment marked by collegiality, open and candid discussion, and active collaboration with AGB colleagues. A demonstrated focus on excellent customer service and volunteer stewardship. Availability for limited travel. The Organization At the Association of Governing Boards of Universities and Colleges (AGB), we believe in the power of higher education to transform lives, strengthen inclusive democracy, and support a thriving society. We believe that strong higher education starts with great governing boards. AGB provides advocacy, leading practices, educational resources, expert support, and renowned programs that advance board excellence for 40,000 AGB members from more than 2,000 institutions and foundations. For more than 100 years, AGB has been the trusted authority for board members, chief executives, board professionals, and key administrators on higher education governance and leadership. Learn more at AGB.org. AGB is a hybrid workplace. Employees are expected to spend a minimum of two (2) days per week in our headquarter office in downtown Washington D.C. New employees should expect to spend more time onsite initially, at least through their 90-day introductory period. Applicants should reside in the District of Columbia, Virginia, or Maryland and within a reasonable commuting distance to downtown Washington D.C. Equal Opportunity Employer AGB is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. In compliance with the Americans with Disabilities Act (ADA), the following is provided: The position involves skill in using a computer and/or laptop; oral and written communication skills; skills in proofreading and editing; use of clear and articulate speech; interpersonal relations skills; reasoning and problem solving skills; ability to work in a fast-paced environment; ability to sit for long periods, stoop, bend, reach and carry light materials (up to 10 lbs.); and ability to travel by various methods of transportation (e.g., airplane, car). Pay Range: $51,000 to $70,000 - based on years of applicable experience.

Job Title: Administrative Assistant Industry: Manufacturing / Corporate Office Environment Assignment Type: Contract-to-Hire Pay: $23-$25/hour (contract) Conversion Salary: $45,000-$55,000 (Depending on Experience) Work Schedule: Monday-Friday, 8:30 AM-5:00 PM | 40 hours/week | Onsite 5x a week Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is partnering with our client to hire an Administrative Assistant for their corporate office. This role is suited for someone who thrives in a polished, professional environment and enjoys supporting a wide range of administrative needs. The position sits at the corporate reception area and interacts with employees, leadership, and external stakeholders daily. Job Description: The Administrative Assistant will manage front-office operations, support internal departments, and assist with various administrative tasks that help keep the organization running smoothly. This role requires strong communication skills, the ability to prioritize tasks in a fast-paced environment, and a high level of professionalism. Key Responsibilities: Serve as the first point of contact for guests, employees, and callers; provide courteous and prompt support. Handle incoming calls and emails, direct communications appropriately, and maintain a professional front-office environment. Coordinate conference room scheduling, meeting invites, and preparation of materials. Maintain organized filing systems-both digital and physical-to ensure easy access and accuracy of records. Enter, update, and manage information in spreadsheets and databases while maintaining confidentiality. Assist in creating reports, presentations, and project documents; format and prepare polished deliverables. Monitor and replenish office and kitchen supplies, process invoices, and support office logistics. Support small projects such as mailings, internal initiatives, and office events; track progress and communicate updates. Contribute to employee engagement activities and help promote a positive workplace culture. Provide exceptional customer service to both internal and external stakeholders. Maintain discretion and safeguard sensitive information across all administrative tasks. Assist with budget tracking, expenses, and periodic financial reporting. Partner with the Executive Assistant to streamline procedures, enhance workflows, and identify improvements. Conduct light research and provide summaries or brief reports as needed by leadership. Troubleshoot basic office equipment issues and coordinate with IT or vendors when needed. Support marketing and event-related activities when requested. Ensure the office environment remains organized, clean, and fully operational. Perform additional duties as assigned to support overall business operations. Qualifications: Minimum 2-3 years of administrative experience in a corporate or professional office setting (onsite). Strong customer-service background with experience managing multi-line phone systems. Proficiency with Microsoft Office Suite; must be able to create and maintain spreadsheets. Strong communication skills across written, verbal, and digital platforms. Professional, polished demeanor and ability to interact confidently with leadership. Strong discretion and confidentiality in handling sensitive information. Ability to multitask, take initiative, and work effectively in a fast-paced environment. Highly preferred: Associate's or Bachelor's degree. Additional Details: Start Date: Within two weeks of offer once onboarding is complete Interview Process: 2 Step Interview Process Company Size: ~1,000 employees Supervisor Style: Clear communicator, approachable, highly supportive Overtime: Eligible Dress Code: Professional business casual (no jeans or sneakers) Perks: Opportunity to support executive-level operations High visibility within the organization Stable corporate environment with opportunities for growth Engaging team culture and regular internal activities Hands-on experience across multiple administrative functions Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Russell Tobin & Associates is currently seeking a Administrative Assistant, 8+ Months Contract role for one of our Fortune 500 clients, for Ashburn, VA 20147. Apply today for immediate consideration. Administrative Assistant Location: Ashburn, VA 20147 Contract Duration: 8+ months with potential extension Pay rate: $25.00-27.00/hr on w2 Job Summary: Performs routine administrative duties: placing, receiving and routing telephone calls; receiving and directing visitors, typing, filing, faxing, handling incoming and outgoing mail, ordering and maintaining supplies, and providing backup coverage to other administrative desks. Job Specific Requirements: Schedule and dispatch technician daily work orders for repairs while ensuring scope of work and time requirements are well communicated Manage prioritization of repairs while optimizing technician assigned routes to align with job requirements Partner with Service Manager & Account Management Processor to prepare bi-weekly technician schedule Proactively distribute work orders for jobs daily Adhere to scheduling guidelines and work order priority to manage schedule Assist with the management and recording of non-productive technician time Service Coordinator is responsible for joining DMB meetings daily and being prepared to discuss progress on relevant KPIs and actions to improve underperforming KPIs. Service Coordinator is responsible for proactively identifying actions, performing offline tasks assigned in DMBs, and escalating any blockers to ensure consistent improvement in KPI performance and field operations in general. Service Coordinator is responsible for ensuring S&O guidelines & best practices are followed. Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

LHH is currently partnering with a nonprofit trade association in Southwest Washington, DC area to bring on an Administrative Assistant immediately. This is an ongoing temporary opportunity and will pay between $24-$28 per hour, depending on experience. Please apply today for more information. Front Office & Guest Experience Serve as the first point of contact for visitors and staff, fostering a warm, polished, and professional environment. Manage incoming calls via Microsoft Teams and monitor visitor flow, ensuring smooth communication and an excellent first impression. Oversee reception area organization and manage all mail, messenger services, and package logistics. Maintain awareness of the office calendar to support meetings, events, and daily operations seamlessly. Executive Assistant Duties Provide proactive calendar management, meeting preparation, and scheduling support for the Senior Vice President, Finance & Administration. Coordinate travel arrangements and process expense reports. Support the SVP, Finance & Administration with project coordination and priority tracking as needed. Office & Facilities Coordination Serve as the main point of contact for office supplies and workroom organization, including proactive inventory oversight. Act as the primary liaison for building maintenance and service requests. Manage key fob access through Kastle and maintain the door locking/unlocking schedule. Administrative Team Support (HR & Events/Conference) Assist HR with employee engagement initiatives (e.g., staff birthdays, farewell gifts, recognition activities). Support preparation and logistics for conferences and on-site events, including room set-up, name badges, tent cards, AV coordination, and guest arrival management. Provide flexible, cross-departmental support on ad-hoc projects, as approved by the Senior Vice President, Finance & Administration. Perform other duties as assigned. Qualifications & Experience Minimum of three years of experience in administration, facilities, or operations. Strong organizational skills with the ability to manage multiple priorities effectively. Professional communication and interpersonal skills; able to build positive relationships across the organization. Comfortable using Microsoft Office, Teams, and CRM systems. Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Why You Want to Work Here: Join a dynamic and growing organization where you'll play a key role in keeping daily operations running smoothly. We're a team that values reliability, teamwork, and a positive attitude. This is a great opportunity for someone looking to launch their administrative career, gain professional office experience, and develop valuable skills in a supportive environment. Responsibilities: Serve as the first point of contact by answering phones, greeting visitors, and responding to general inquiries Provide administrative support including filing, data entry, document preparation, and mail distribution Assist with scheduling meetings, maintaining calendars, and preparing meeting materials Help coordinate office supplies, monitor inventory, and place orders as needed Support internal teams with light research, recordkeeping, and special projects Maintain a neat and organized office environment, ensuring shared spaces are stocked and tidy Provide occasional support for events, meetings, or onsite activities Requirements: High school diploma or equivalent; associate's or bachelor's degree a plus but not required Strong organizational skills with attention to detail and accuracy Excellent verbal and written communication abilities Friendly, professional demeanor and a willingness to help wherever needed Ability to manage multiple tasks and adapt to shifting priorities Proficiency in Microsoft Office (Word, Excel, Outlook) or willingness to learn Previous office or customer service experience is a plus, but we are open to training motivated candidates

is fully on-site. The Administrative Assistant provides professional administrative and office support. This role ensures smooth day-to-day operations by managing scheduling, correspondence, travel, office logistics, and other administrative functions. The position requires strong organizational skills, attention to detail, and the ability to collaborate effectively across departments. Administrative Support Manage calendars, schedule meetings, and coordinate conference room and virtual meeting logistics. Arrange domestic and occasional international travel, including itineraries and expense reporting. Prepare, format, and proofread correspondence, presentations, and reports using Microsoft Word, Excel, PowerPoint, and Adobe PDF. Process invoices and expense reimbursements in accordance with company procedures. Coordinate obtaining signatures and document approvals through DocuSign and other company systems. Maintain office supplies and ensure the kitchen and common areas are organized, stocked, and professional. Handle incoming and outgoing mail, FedEx, UPS, and other courier services. Serve as liaison with vendors, building management, and IT to ensure office operations run smoothly. Assist with coordinating special events, including catering and office gatherings. Support onboarding logistics for new hires, including workspace setup, access requests, and equipment coordination. Act as the office's Notary Public for documents, maintaining proper notary records and ensuring secure handling of notarized materials in compliance with state and company requirements. Collaborate with administrative peers to ensure consistent support and share best practices. Asset Management Administrative Support Maintain accurate property and contact information, ensuring updates for property management teams, joint venture partners, and team members are current. Update Asset Manager assignments in RealPage BI to support accurate reporting in the DataHub and Quarterly Data Review process. Coordinate with third parties to confirm Asset Manager and property management assignments across the portfolio. Collect and organize Multifamily Portfolio Monthly Variance Reports, ensuring timely submission from property managers and proper filing within individual asset and consolidated portfolio workbooks. Route and track property-level invoices for payment, ensuring timely processing and coordination with internal and external stakeholders. Schedule regular and ad hoc meetings for Asset Managers and assist with related materials. Support ad hoc projects including data organization, presentation formatting, and general administrative assistance. QUALIFICATIONS Active Notary Public commission (or willingness to obtain upon hire). Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; ability to edit and manage PDF documents. Strong organizational, communication, and multitasking skills. Professional demeanor and ability to maintain confidentiality. Excellent attention to detail and ability to manage multiple priorities in a fast-paced environment. Collaborative and service-oriented mindset EDUCATION and/or EXPERIENCE Bachelor's degree (B.A./B.S.) from four-year college or university; and two to five years related experience and/or training; or equivalent combination of education and experience. This position is fully on-site. If this position piques your interest, apply today!

Who We Are: Headquartered in Washington, DC, Versar Global Solutions provides full mission lifecycle solutions for challenges faced by our government and commercial Customers in the natural, built, and digital environments. With nearly 2,000 team members around the world, and a rich legacy spanning more than 70 years, Versar Global Solutions delivers a broad array of planning, analysis and risk management solutions, project and program management, operations and maintenance services, and information technology applications for environmental management and remediation projects, mission critical facilities and installations, and in support of readiness and contingency operations. Who You Are: Versar is seeking a full-time Senior Executive Assistant. *This position is contingent upon award. What You'll Do: Work directly with the Executive to support all aspects of his/her daily work routine. Maintain the Executive's calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs. Serve as a liaison between the Executive, his/her staff and others within the FAA. This includes receiving and screening the Executive's phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution. Coordinate work with other staff as needed; play a key role in the coordination of staff efforts both within and outside the department. Provide coordination, monitoring, and communication of projects and programs managed by the Executive's staff. Assist in activities and processes including project planning, intake, prioritization, initiation, execution, and training; as well as in fostering collaboration of end-users and key stakeholders. Serve as a primary point of contact between the Executive's governance groups, including helping to coordinate the work of the different groups and providing administrative support for governance meetings. Assist the Executive in the development of presentations and white papers for internal and external audiences. Determine priority of matters of attention for the Executive; redirect matters to staff to handle, or handle matters personally, as appropriate. Keep the Executive advised of time-sensitive and priority issues, ensuring appropriate follow-up. Routinely perform a wide variety of support duties. Handle printing, mail/overnight packages, copying, filing, and email/messages. Sort and triage mail; maintain e-mail and other address directories. Compose and prepare letters relating to routine correspondence for the Executive's signature. Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials. Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate. Prepare, reconcile, and submit expense reports. Maintain paper and electronic filing systems. Maintain confidential and sensitive information. Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries. Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material. Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed. What You'll Bring: Knowledge, Skills, and Abilities Possess excellent computer literacy with the ability to function in FAA multi-system software applications including Microsoft Office Suite, Adobe, and SharePoint. Federal experience in a technical or managerial business in relation to functional responsibilities. Excellent customer service and problem-solving skills. Excellent organizational skills, strong attention to detail, and demonstrated professionalism. Outstanding interpersonal and customer service skills. Strong communication skills both verbal and written. Highly responsive to requested needs. Ability to prioritize work and multi-task. Ability to work in a fast-paced, team-oriented environment. Ability to work independently without supervision. Ability to work with confidential and proprietary information using utmost discretion. Exhibits sound judgment with the ability to prioritize and make decisions. Energetic and eager to tackle new projects and ideas. Comfortable interacting with high-level executives. A team player capable of cultivating productive working relationships across the organization. Resourceful, can-do attitude. Thrives in a fast-paced environment. Qualifications and Special Knowledge Requirements Bachelor's degree and fifteen (15) years of relevant experience. Bachelor's degree must be in management, business, accounting, finance, economics, or related technical discipline. A detail-oriented self-starter with prior experience in the IT services industry or with a technology team. Must be proficient in English, both written and verbal, to ensure effective communication and collaboration. Successful results of preemployment screenings, including federal background check, MVR, and drug screen. Comply with company drug and alcohol policy. Be authorized to work in the US or will be authorized by the successful candidate's start date. Compensation Expected Salary: $125,000 - $131,000 per year Versar Global Solutions is providing the compensation range and general description of other compensation and benefits that the Company in good faith believes it might pay and/or offer for this position based on the successful applicant's education, experience, knowledge, skills, and abilities in addition to internal equity and geographic location. The Company reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant's status protected by local, state, or federal law. Location Requirements The position will primarily work onsite . The position is located in Washington, DC area. EEO Commitment Versar Global Solutions is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Versar Global Solutions complies with applicable state and local laws governing non-discrimination in employment in every location in which the company operates. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Versar Global Solutions expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, marital status, amnesty, or status as a covered veteran. Improper interference with the ability of Versar Global Solutions employees to perform their job duties is not tolerated. #LI-FH1

ESSENTIAL FUNCTIONS * Provide and lead support to the PDA and SEO with a high level of professionalism, efficiency and speed in a manner that reflects positively on the organization. * Maintain scrutiny and organization of the daily calendar of meetings and events; deconflict issues and ensure read ahead / preparatory materials are attached within proper time frames. * Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. * Arrange travel and accommodations for executives. Prepare vouchers * Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff. * Excellent communication and time management skills; proven ability to meet deadlines. * Ability to function well in a high-paced environment; performs additional duties as assigned by executives. * Draft and prepare documents and preparatory notebooks for internal announcements, meetings, and organizations that the executive is involved with. * Manage the Executive's contacts. * Assist in preparing and managing presentations and decks. * Be responsive to emails/texts/phone calls, with contact outside normal business hours * Welcome the Executive's guests by greeting them, in person or on the phone; answering or directing inquiries. * Use discretion, confidentiality, and good judgment to handle executive matters. * Represent NA-90 and the Executive in a positive light through great follow-through skills and sound judgment. * Conserve the Executives' time by reading, researching, collecting and analyzing information as needed, in advance. MINIMUM QUALIFICATIONS * Bachelor's degree or demonstrable specialized experience as a Senior Executive Assistant * 5+ years of related experience required in working in an executive assistant role supporting Senior Executives or C-Level executives. * Advanced Proficiency in Microsoft Office (SharePoint, Teams, Outlook, Word, Excel, and PowerPoint) * Ability to communicate effectively and professionally. * Ability to obtain and maintain a government clearance. PREFERRED QUALIFICATIONS * Active government clearance. * Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed. * Commitment to excellence - perform duties at the highest level possible on a consistent basis. * Excellent communicator - able to interact with people of all levels in a confident, professional manner. * Demonstrate ability and temperament to work with sensitive information. * Team player - have team-oriented experience and approach. * Service focus - dedicated to meeting the expectations of the Executive and other senior team members by maintaining effective relationships with interested parties. * Ability to think outside of the box with a sense of urgency. LOCATION: This is an on-site position in Washington, DC. SALARY: Salaries are determined based on several factors including external market data, internal equity, and the candidate's related knowledge, skills, and abilities for the position. BENEFITS * Employer Paid, High Quality Employee Medical, Dental & Vision Care * Low-Cost Family Health Care offered * 11 Federal Holidays and 3 weeks' vacation * 401k with Generous Employer Match * Cross-training opportunities About MELE With over 300 employees and offices in Rockville, MD, Washington, DC, and Albuquerque, NM, MELE is a veteran and minority-owned government contractor empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical, engineering, and programmatic support expertise to a host of U.S. federal and international agencies, including, but not limited to, the Department of Energy, the Department of Defense, the Department of Homeland Security, the Department of Justice, INTERPOL, and the International Atomic Energy Agency. MELE's services include National Security and Intelligence, CBRNE Defense and Security, Facility Management and Engineering, Law Enforcement and Emergency Response Training, Technical, Analytica, and Program Management Support, and IT/Cybersecurity. MELE Associates, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. MELE Associates, Inc. is an E-Verify employer.

Get to know Okta Okta is The World's Identity Company. We free everyone to safely use any technology, anywhere, on any device or app. Our flexible and neutral products, Okta Platform and Auth0 Platform, provide secure access, authentication, and automation, placing identity at the core of business security and growth. At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box - we're looking for lifelong learners and people who can make us better with their unique experiences. Join our team! We're building a world where Identity belongs to you. Okta is seeking a highly skilled, strategic, and proactive Senior Executive Assistant to provide comprehensive, high-impact operational and executive support to our SVP Product Marketing. This pivotal role requires a seasoned professional who can seamlessly manage a demanding environment, anticipating the needs of an executive who operates at a global scale. The ideal candidate will serve as a critical extension of the SVP, Product Marketing, ensuring maximum efficiency, managing strategic priorities, and operating with absolute discretion and professionalism. This role is essential in optimizing the executive's time, serving as a primary connector across internal leadership, global teams, and key external partners to drive critical business objectives forward. Executive and Strategic Time Management: * Own and strategically manage a complex, high-volume executive calendar, resolving sophisticated scheduling conflicts across global time zones * Proactively anticipate the SVP's needs and context for all meetings, preparing and synthesizing critical pre-read materials and post-meeting action item summaries to ensure alignment with strategic goals. * Design and manage end-to-end, high-stakes international travel, creating highly complex, multi-leg itineraries, managing logistics, visas, and detailed preparatory packets. * Manage, audit, and submit all expense reports and invoices, ensuring strict adherence to company policy and budgetary guidelines High-Impact Communication and Liaison: * Serve as the primary, high-touch liaison for the SVP with internal stakeholders, including the CEO's office, Executive Leadership Team, and key functional heads, as well as critical external partners, customers, and board members. * Draft, review, and manage high-level internal and external correspondence, communications, and meeting preparation decks with an exceptional eye for detail, voice, and confidentiality. * Act as an information conduit, filtering, prioritizing, and disseminating critical information to and from the SVP Product Marketing, ensuring efficient flow and immediate resolution of time-sensitive matters. Operational Excellence and Project Oversight: * Drive execution of department-wide priorities by coordinating tasks, tracking progress, and maintaining detailed documentation for critical Marketing projects and initiatives led by the SVP. * Lead the planning and execution of large-scale, confidential executive off-sites, departmental All-Hands, and high-profile customer events, including defining the agenda, managing significant budgets, coordinating content creation, and handling all logistical requirements. * Develop and maintain organizational systems, including maintaining the executive's Dashboard/OKR tracking, ensuring all high-priority action items are logged, assigned, and driven to completion. What You'll Bring to the Role: The ideal candidate possesses the strategic perspective and operational maturity to succeed at the C-level: * 8+ years of progressive Executive Assistant experience, with 3+ years minimum supporting an SVP or C-Level Executive, preferably within a fast-paced, high-growth, or publicly-traded technology company. * Exceptional Business Acumen: A demonstrated understanding of the priorities and operational tempo of a Marketing organization and a C-level executive, with the ability to exercise strong business judgment in the absence of explicit instruction. * Mastery of Logistics and Complexity: Proven expertise in flawlessly managing global calendars, travel, and events, utilizing advanced digital and collaborative tools. * Proactive Strategic Partnership: The ability to not just react to requests, but to anticipate future needs and autonomously define and execute next steps, solving complex problems before they escalate. * Impeccable Communication and Poise: Superior verbal and written communication skills and a professional demeanor, with a proven ability to interact and negotiate effectively with all levels of internal and external stakeholders, including Board Members and C-Suite peers. * Uncompromising Confidentiality: Absolute integrity and discretion when handling highly sensitive and confidential corporate and personal information. Core Strengths for Success: * Agility & Resilience: Demonstrates exceptional flexibility and composure under pressure in a rapidly evolving, demanding corporate environment. * Judgment & Ownership: Possesses sound decision-making abilities and takes full ownership of outcomes, seeing tasks through to flawless execution. * Detail-Oriented Execution: Known for an extreme attention to detail in all tasks, from scheduling to documentation to financial reconciliation. #LI-Onsite #LI-SCC Req - P244189 The annual base salary range for this position for candidates located in the San Francisco Bay area is between: $126,000-$190,000 USD Below is the annual base salary range for candidates located in California (excluding San Francisco Bay Area), Colorado, Illinois, New York and Washington. Your actual base salary will depend on factors such as your skills, qualifications, experience, and work location. In addition, Okta offers equity (where applicable), bonus, and benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies. To learn more about our Total Rewards program please visit: **************************** The annual base salary range for this position for candidates located in California (excluding San Francisco Bay Area), Colorado, Illinois, New York, and Washington is between:$102,000-$169,000 USD What you can look forward to as a Full-Time Okta employee! * Amazing Benefits * Making Social Impact * Developing Talent and Fostering Connection + Community at Okta Okta cultivates a dynamic work environment, providing the best tools, technology and benefits to empower our employees to work productively in a setting that best and uniquely suits their needs. Each organization is unique in the degree of flexibility and mobility in which they work so that all employees are enabled to be their most creative and successful versions of themselves, regardless of where they live. Find your place at Okta today! ************************************** Some roles may require travel to one of our office locations for in-person onboarding. Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws. If reasonable accommodation is needed to complete any part of the job application, interview process, or onboarding please use this Form to request an accommodation. Okta is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Personnel and Job Candidate Privacy Notice at ********************************************* U.S. Equal Opportunity Employment Information Read more Individuals seeking employment at this company are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. When submitting your application above, you are being given the opportunity to provide information about your race/ethnicity, gender, and veteran status. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file. If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows: A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability. A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service. An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense. An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985. Pay Transparency Okta complies with all applicable federal, state, and local pay transparency rules. For additional information about the federal requirements, click here. Voluntary Self-Identification of Disability Form CC-305 Page 1 of 1 OMB Control Number 1250-0005 Expires 04/30/2026 Why are you being asked to complete this form? We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years. Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at ****************** Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at *************************** How do you know if you have a disability? A disability is a condition that substantially limits one or more of your "major life activities." If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to: * Alcohol or other substance use disorder (not currently using drugs illegally) * Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS * Blind or low vision * Cancer (past or present) * Cardiovascular or heart disease * Celiac disease * Cerebral palsy * Deaf or serious difficulty hearing * Diabetes * Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders * Epilepsy or other seizure disorder * Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome * Intellectual or developmental disability * Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD * Missing limbs or partially missing limbs * Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports * Nervous system condition, for example, migraine headaches, Parkinson's disease, multiple sclerosis (MS) * Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities * Partial or complete paralysis (any cause) * Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema * Short stature (dwarfism) * Traumatic brain injury PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete. Okta The foundation for secure connections between people and technology Okta is the leading independent provider of identity for the enterprise. The Okta Identity Cloud enables organizations to securely connect the right people to the right technologies at the right time. With over 7,000 pre-built integrations to applications and infrastructure providers, Okta customers can easily and securely use the best technologies for their business. More than 19,300 organizations, including JetBlue, Nordstrom, Slack, T-Mobile, Takeda, Teach for America, and Twilio, trust Okta to help protect the identities of their workforces and customers.

Job Description Join our Foundation team as the Senior Executive Assistant & Board Liaison, a key partner in driving our mission forward through excellence in organization, communication, and governance. In this highly visible role, you will provide top-tier support to the Foundation President and Board of Trustees, managing executive priorities, facilitating seamless board operations, and preparing impactful materials that strengthen donor and trustee engagement. Your attention to detail, discretion, and ability to anticipate needs will help advance the Foundation's philanthropic initiatives and ensure the success of our strategic objectives. VHC Health is a 453-bed not-for-profit Hospital and teaching facility that has been delivering high quality care to the Washington, DC metropolitan area for over 75 years. Recent accomplishments include recognition by Newsweek as a 2025 "World's Best Hospital" and VHC becoming the Washington Commanders Football provider for women's health. VHC Health is a designated Level II Trauma Center and a recognized Magnet Facility by the American Nurses Credentialing Center. At VHC Health, we are always striving to provide continued excellence and growth for our employees as well as top notch care for our patients and that is made clear with our recent accomplishments! Responsibilities Responsibilities: Administrative Support: Provides confidential, senior-level administrative support to the Foundation President, including heavy calendar management, meeting preparation, correspondence, and task prioritization. Prepares executive briefings, talking points, donor visit packets, and follow-up documentation. Screens calls, emails, and meeting requests, exercising sound judgment and discretion in determining priority. Drafts professional correspondence, presentations, reports, and meeting summaries on behalf of the President. Coordinates travel logistics and reconciles expense reports for the President and select board-related travel. Board Support: Serves as primary administrative liaison to the Foundation Board of Trustees and associated committees. Plans all board and committee meetings, including scheduling, agenda development, logistics, catering, and A/V coordination. Prepares and distributes board packets, maintains board portal content (e.g., BoardEffect), and tracks deliverables. Records, finalizes, and distributes minutes, resolutions, and follow-up action items. Maintains board rosters, term limits, attendance records, officer positions, committee assignments, and compliance files. Coordinates new trustee onboarding and supports board engagement initiatives. Special Projects: Assists with donor meeting logistics, including scheduling, materials, follow-ups, and internal coordination with development officers. Provides administrative support for major gift activity and campaign-related committee work. Assists in organizing executive-level donor stewardship events, campaign briefings, and cultivation gatherings hosted by the President or trustees. Supports preparation of campaign dashboards, donor recognition materials, and high-impact stewardship reports. Support Stewardship Process: Supports donor stewardship and relationship cultivation by preparing executive-level materials, acknowledgments, and call reports. Assists with campaign committee logistics, high-level cultivation events, and small-group donor meetings hosted by the President or trustees. Collaborates with development staff to ensure materials for board and major donor engagement reflect philanthropy priorities. Manages confidential donor and governance-related documentation in alignment with Foundation protocols. Quality: Actively suggests, implements, documents and participates in departmental quality improvement activities. Assures quality of care and services by adhering to industry standards and measuring health outcomes against patient care goals and benchmarks established by the organization. Review Compliance: Preparation for own performance appraisals, including probationary, annual, High-Middle-Low, competencies, and accountability standards, if applicable, are completed per hospital guidelines and on time. Areas identified for personal improvement are met and maintained through a work plan, if applicable. In-Service/Trainings/Meetings: Participates in department-based or hospital-based committees, if applicable. Attends all hospital and departmental mandatory in-services, trainings and meetings. Seeks opportunities for continued professional growth and development. Upon request by leadership, plans and facilitates trainings or programs to meet the educational needs of staff, including orientation, in-services, or education requirements. Conducts regular staff meetings, shares information appropriately and provides open communication for feedback. Pay & Benefits: Commensurate with experience. Team members are eligible to receive benefits on the first day of the month following the date of hire, with 30 days to apply for benefits of choice. Employee-Led Engagement and Wellness Committee dedicated to make work a fun and healthy place to work Annual Employee Survey - Your Voice is Heard at VHC! Paid Major Holidays Generous Paid Time Off / Vacation / Sick Time Health Insurance Dental Insurance Tuition Reimbursement Student Loan Repayment Career Counseling, Leadership Development and Training Clinical and Research Pathways Eligible Annual Merit Review and Merit Increases Employee Assistance Program (EAP) Flexible Spending Accounts (FSA) Health Savings Account (HSA) Health Fitness & Education Class Discounts Employee Wellness Benefits Hospital Discount for Employees and Family VHC Health Outpatient Pharmacy VHC Retirement Program Workforce Enhancement Program Work/Life Discounts Program Free onsite parking Commuter Benefits Family Leave 401(k) + Match and much more! Qualifications Purpose & Scope: The Senior Executive Assistant & Board Liaison provides high-level administrative, organizational, and governance support to the President of the Foundation and serves as the primary liaison to the Foundation Board of Trustees. This role manages executive priorities, coordinates confidential communications, prepares materials for donor and board engagement, and ensures seamless execution of board governance processes. The position plays a key role in supporting philanthropy operations and advancing the strategic objectives of the Foundation. Education: Bachelor's degree strongly preferred; equivalent combination of education and experience accepted. Experience: Minimum 5-7 years of executive administrative support experience, preferably in a nonprofit, hospital foundation, or philanthropic environment. Prior experience supporting boards, trustees, committees, or governance structures required. Knowledge of fundraising principles and donor confidentiality preferred. Certification/Licensure: None. Knowledge, Skills, and Abilities Exceptional written and verbal communication skills. High emotional intelligence and professionalism in donor, board, and executive environments. Strong understanding of board governance practices and formal meeting protocols. Demonstrated ability to manage multiple executive-level priorities with discretion and urgency. Ability to anticipate needs, solve problems proactively, and work independently. Strong proficiency in Microsoft Office Suite and comfort with board or donor databases (e.g., BoardEffect, Raiser's Edge/RENXT).

You may know McCormick as a leader in herbs, spices, seasonings, and condiments - and we're only getting started. At McCormick, we're always looking for new people to bring their unique flavor to our team. McCormick employees - all 14,000 of us across the world - are what makes this company a great place to work. We are looking to hire an Sr Executive Assistant at our Global Headquarters in Hunt Valley, Maryland. What We Bring To The Table: The best people deserve the best rewards. In addition to the benefits you'd expect from a global leader (401k, health insurance, paid time off, etc.) we also offer: * Competitive compensation * Career growth opportunities * Flexibility and Support for Diverse Life Stages and Choices * Wellbeing programs including Physical, Mental and Financial wellness * Tuition assistance Summary The Executive Administrative Partner provides high-level support to the Chief Human Relations Officer (CHRO) and their leadership team. This individual ensures strategic priorities are met by managing communications, projects, and events with discretion and professionalism. Operating with a high degree of autonomy, the Sr Executive assistant serves as a trusted partner and handles confidential matters with sound judgment. Responsibilities * Calendar & Scheduling Management: Coordinate and manage the calendars of the CHRO and their VP-level reports, ensuring schedules are aligned to strategic priorities. Anticipate needs, resolve conflicts, and proactively adjust commitments to optimize the leader's time. * Correspondence & Communication: Research, prioritize, and follow up on incoming emails, correspondence, issues, and concerns addressed to the leader. Exercise judgment in determining the appropriate course of action, routing, or response. * Project & Presentation Support: Partner with the leader on key projects, preparing high-quality presentations and materials for internal and external audiences. Provide relevant information and insights on organizational matters and identify opportunities for process improvements. * Meeting & Event Coordination: Support the planning and execution of onsite and offsite meetings, leadership activities, and large-scale events in partnership with other Executive Assistants. Participate in key meetings by capturing notes, summarizing action items, and ensuring timely communication and follow-through. * Reporting & Administrative Support: Prepare reports and conduct data analysis to support business needs. Manage essential administrative activities including purchase orders, budget tracking, timekeeping, and other operational requirements. * Travel & Expense Management: Coordinate all domestic and international travel arrangements for the CHRO, ensuring seamless itineraries and logistics. Prepare and reconcile monthly travel and expense reports with accuracy and timeliness. * Other Support: Perform additional responsibilities as assigned by the CHRO in support of organizational objectives. Qualifications * Associates degree in business administration, communications, or related field preferred, or equivalent experience. * 5-7 years of experience in an administrative assistant role or similar, with 3+ years of experience working with a VP or higher * Proficient in Microsoft Office and other relevant software and tools. * Excellent verbal and written communication skills. * Excellent interpersonal skills and the ability to build relationships with all stakeholders, including staff, Board members, investors, external partners, etc. * Advanced organizational, time management, and problem-solving skills. * Ability to work independently and collaboratively with minimal supervision. * Ability to deal with confidential and sensitive information in a professional manner * Attention to detail and accuracy. * Professional and courteous demeanor. * Flexibility and adaptability to changing priorities and demands. * Cultural competence required, with Global experience preferred. #LI-NP2 McCormick & Company is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. As a general policy, McCormick does not offer employment visa sponsorships upon hire or in the future. Base Salary: $53,990 - $94,480 Base salary compensation will be determined based on factors such as geographic location, skills, education, experience for this role, and/or internal equity of our current employees as part of any final offer. This position is also eligible to participate in McCormick's Incentive Bonus (MIB) Plan. In addition to a competitive compensation package, permanent employees of McCormick are eligible for our extensive Total Rewards programs that include: * Comprehensive health plans covering medical, vision, dental, life and disability benefits - Family-friendly benefits such as paid parental leave, fertility benefits, Employee Assistance Program, and caregiver support - Retirement and investment programs including 401(k) and profit-sharing plans WHY WORK AT MCCORMICK? United by flavor. Driven by results. As a McCormick employee you'll be empowered to focus on more than your individual responsibilities. You'll have the opportunity to be part of something bigger than yourself-to have a say in where the company is going and how it's growing. Between our passion for flavor, our 130-year history of leadership and integrity, the competitive and comprehensive benefits we offer, and our culture, which is built on respect and opportunities for growth, there are many reasons to join us at McCormick.

As the Executive Assistant for this Washington, DC-based association, you will provide administrative support to executives and manage a range of high-level projects and event coordination. This mid-sized association seeks a highly organized, adaptable professional who thrives in a fast-paced environment and enjoys working closely with senior leadership. If you possess advanced professional etiquette, effective organizational skills, and are seeking an opportunity to work alongside leadership that invests in support staff, send your resume today! Key Responsibilities: Manage the executives' calendar and daily schedule, including all meetings and engagements. Assist with planning and executing both small- and large-scale events, ensuring no detail is overlooked. Prepare briefing materials for key meetings with members. Review, edit, and manage documents to ensure accuracy before distribution; transcribe and input information into internal databases. Handle all travel arrangements, itineraries, and transportation for executive travel. Track and complete expense reporting procedures. Track meeting action items, monitor project deadlines, manage budgets, review documents, and compile research reports. Ensure client contact information is accurately updated and maintained in internal databases. Serve as a key liaison for the leadership team, interfacing with external stakeholders and managing ad hoc requests. Why You'll Love Working Here: Offers paid overtime and complimentary parking. Provides 100% employer-paid health and dental insurance, employee wellness benefits, a competitive 401(k) plan, PTO, and commuter benefits. What We're Looking For: Proven experience. You have at least three years of Executive Assistant experience in a high-profile setting. Experience in government relations or on Capitol Hill is a strong plus! Meticulous and self-sufficient. You have an eye for detail and can manage tasks independently while ensuring nothing falls through the cracks. Exceptional communicator. You thrive in collaborative environments, maintaining professionalism while engaging with executives, colleagues, and external stakeholders. Agile and resourceful. You're a quick thinker who excels at juggling multiple priorities, adapting to changing needs, and keeping projects on track. Team-oriented and reliable. You work well within a dynamic team, stepping in where needed and adjusting your approach to best support leadership. Poised professional. Your experience working with high-level executives has honed your ability to navigate demanding environments with confidence and discretion. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

The Administrative Specialist provides excellent service to our members, responds quickly and accurately to phone calls and emails, maintains the accuracy of the member database, coordinates and executes the member renewal process, manages conference and education registrations, processes purchases and all incoming payments, provides administrative support, and performs regular office management tasks. Duties and Responsibilities: The ideal candidate will be able to excel in and exceed the criteria in the following areas: Member Support Provide a high level of member service and support to membership by responding promptly to calls and emails the same day as received. Disseminate member queries to appropriate staff when necessary and prepare agendas for volunteer councils as needed. Maintain association database, approve membership and compile membership statistics. Administrative Support This position will be expected to provide a high level of executive and administrative support. Maintain and follow established procedures, establish and maintain physical and electronic files, handle general upkeep and cleanliness of the office space, as well as functionally manage office inventory and storage space. Education Support Assist with education set up including webinars and annual conference. Set up events in AMS and LMS. Support conference attendees with registration and questions and will also be responsible for collating and distributing on-site registration materials for attendees. This position is also responsible for organizing the deliveries, shipments, and will oversee the packing and unpacking of conference materials on-site. Qualifications: Ability to handle multiple priorities and tasks to meet ongoing and emerging needs Strong verbal and written communication skills Experience working at an association or nonprofit Proficiency with project and task management Excellent customer service skills and experience providing daily support to customers Experience working with databases and data collection systems Ability to learn and master new technology quickly Flexible and able to shift gears (projects) as needed Excellent organizational skills and attention to detail Demonstrated ability to anticipate needs, be consistently proactive and resourceful, and seek out ways to provide support when assigned tasks completed