Senior administrative assistant jobs in East Moline, IL - 36 jobs

Position Title Executive Assistant Job Category Job Type Support Staff, Hourly Supervisor's Title Foundation Director and Assistant to the President Location Clinton Community College (20) Job Description Keeps accurate accounting of all financial transactions for the Foundation and Alumni Association. Performs a variety of skilled secretarial duties including gift processing, providing donor and financial reports, coordinating scholarship awarding and record keeping tasks. This individual must be able to work independently, solve problems and work effectively with internal and external constituencies. Required Qualifications Associate's degree required. Minimally 2 years of administrative assistant experience with proven increasing levels of responsibility. Technology proficiency using various software applications, including Microsoft Office Suite Applications. Knowledge of accounting and technology is necessary. Accurate record keeping, detail oriented and interpersonal skills are required. Preferred Qualifications An associate degree in administrative secretarial is desirable. Physical Demands This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, video conferencing and fax machines. Ability to lift up to 10 lbs. occasionally, open filing cabinets and bend or stand as necessary. Prolonged periods sitting at a desk and working on a computer. Salary $22.79 - $27.93/HR Typical Duties and Responsibilities 1. Processes foundation donations - prepares forms, maintains appropriate files, and sends thank-you letters. 2. Prepares "request to pay" forms for the Foundation and Alumni Association. 3. Works with bank trust department to reconcile foundation general ledger accounts monthly. Maintains up-to-date and accurate reports for annual audit. 4. Processes Alumni Association's income and sends alumni billings. 5. Use and manage general office equipment, such as computers, printers, scanners, and video conferencing. Utilizes Bloomerang software for donor identification, gift clubs, foundation accounts, mailing lists, billings, and alumni records. Maintain databases, electronic filing systems 6. Coordination of meetings. May include preparing materials for meetings, coordinating lunch/dinner menus with caterers and confirming attendance with board members. 7. Performs general and skilled administrative support for the Assistant to the President/Executive Director including the areas of foundation, alumni, and general college. 8. Prepare mailings, invitations, brochures, thank you letters and correspondence for fundraisers and special events. 9. Assists in the preparation of scholarship awarding and publicity. Monitors student records for compliance of scholarship guidelines 10. Utilizes Colleague UI system to monitor student records for scholarship awards and imputing of scholarship information. 11. Prepares requisitions and monitors development budgets including Institutional Development, Staff Development and Bickelhaupt Arboretum. 12. Performs tasks associated with Staff Development and Educational Grants such as processing requests, coordinating of meetings and preparation of required forms. 13. Maintains and oversees office supplies. 14. Assists President's/Dean's Office and provides support across departments as needed. 15. Processes bills of groups utilizing Sharar Foundation such as B-rrry Scurry Race. 17. Serves on college committees as assigned. 18. Is committed to providing quality service that meets or exceeds the expectations of internal and external customers. 19. Works with Continuing Education staff and the Associate Director of Bickelhaupt Arboretum to coordinate and assist Continuing Education events at CCC. 20. Performs other duties as assigned. EICC Non-Discrimination Statement It is the policy of Eastern Iowa Community College District not to discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, and actual or potential family, parental or marital status, as required by the Iowa Code §§216.6 and 216.9, Titles VI and VII of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d and 2000e), the Equal Pay Act of 1973 (29 U.S.C. § 206, et seq.), Title IX (Educational Amendments, 20 U.S.C. §§ 1681-1688), Section 504 (Rehabilitation Act of 1973, 29 U.S.C. § 794), and Title II of the Americans with Disabilities Act (42 U.S.C. § 12101, et seq.). If you have questions or complaints related to compliance with this policy, please contact EICC's Equal Employment Opportunity Officer/Equity Coordinator, Eastern Iowa Community College District, 101 West Third Street, Davenport, Iowa 52801, ************, *************** or the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, Telephone: ************. FAX: ************; TDD: ************ or Email: ***************** Posting Detail Information Posting Number S178P Number of Vacancies 1 Open Date 12/08/2025 Close Date Open Until Filled No Special Instructions Summary

Illinois Casualty Company is seeking a Corporate Services Administrative Assistant to join our team! Pay Range: $18.50-$20/hour The Corporate Services Administrative Assistant (CSAA) provides multi-departmental customer service support to the Billing, Loss Control, and Underwriting Departments. The primary function of this role is to provide accounts receivable related customer service to agents, policyholders, and employees. Accounts receivable responsibilities include but not limited to; verification of payments, billing statements, creating deposits, pend cancellation for non-payment of premium, withdrawal of cancellation notices, return premium, and process earned premium. The CSAA role will also serve as a liaison between the Loss Control and Underwriting Departments and our insureds as respects loss control inspection communication, scheduling, and follow up. This position reports directly to the Billing Supervisor with a dotted line to the Chief Human Resources Officer (CHRO) and may serve as a resource on intradepartmental team projects. Essential Functions Verifying payments, review billing statements, processing cancellations for nonpayment of premium, processing withdrawal of cancellation notices, process return premiums, and collecting earned premium. Create daily deposits. Reconciling payments to billing statements; maintaining monthly reports of delinquent policies. Responding to inquiries from agents, policyholders, and employees regarding billing statements, payments, return premiums, and earned premiums. Accurately recording and processing all payments received for direct bill. Maintaining a reporting system of cancellation activity and cleared return premium checks. Reviewing direct bill accounts on a daily basis to identify delinquent accounts that have earned premium due. Supporting the pursuit of collection through; 1) sending earned premium memo to insured, or 2) sending the account to collection. Sending welcome and follow up letters to insureds on behalf of our loss control team. Requesting leases for tenant occupied buildings as well as collecting renter's insurance certificates for habitational exposures. Conducting internet searches to identify owners, gain building information, and prior claims information. Verifying insured addresses, and addressing discrepancies related to insured contact information, correcting in IDMS and notifying the loss control team. Performing customer service-related activities including answering calls and responding to email, fax, and mail correspondence. Additional duties as assigned. Qualifications High school education or equivalent with 2+ years of accounting training and experience. Intermediate level proficiency in Microsoft Word, Excel, and Outlook. Ability to prepare business correspondence and reports. Effective communication skills necessary to respond to routine inquiries from agents, policyholders, vendors, and employees. Ability to apply appropriate mathematical functions and perform basic calculations in order to make projections, identify, and analyze problems. Ability to solve practical problems where standardization exists. Ability to effectively manage multiple tasks accurately and efficiently. Ability to interpret instructions furnished in written, oral, diagram, and schedule form. Best In Class Benefits Comprehensive health and pharmaceutical plan with company-funded HRA and telemedicine A la carte Dental, Vision, Critical Illness, and Accident insurance coverages Lifestyle Account Traditional and Roth 401k plans with company match Modified workweek and generous PTO policy Paid parental leave

Financial Administrative Assistant - Geneseo, IL Full-time | Mon-Fri | Contract-to-hire | Onsite Local, stable firm - Meaningful work - Supportive team Are you organized, good with numbers, and looking for a role where your work truly makes an impact? A respected, long-standing firm in Geneseo is looking for a Financial Administrative Assistant to support families through important life transitions. This is a great fit for someone with experience in banking, accounting, billing, mortgage processing, insurance, or any detail-heavy administrative role. If you enjoy steady work, clear processes, and a friendly, close-knit office, this could be the perfect next step. ➡️ Interested? Apply today or call Erin, Christin, or Lydia at (563) 359-3995. What You'll Do + Organize financial and asset information to help create estate inventories + Verify and document account values; maintain accurate spreadsheets + Communicate with clients, executors, and banks to gather details and documents + Prepare simple legal forms and court filings used to transfer assets + Assist with estate accountings, expenses, and beneficiary distributions + Track follow-ups with banks and third parties to keep the process moving Why This Role Is Worth Considering + Stable, family-friendly work environment with a team that values accuracy and integrity + Predictable Mon-Fri hours-no evenings or weekends + Full training provided-build a specialized skill set in trust & estate work + Small-town commute-work close to home in the Geneseo community + Contract-to-hire opportunity with long-term growth potential Why Work With Robert Half When you partner with Robert Half, you gain advocates who present your background directly to the hiring team and support you throughout your assignment. We help you find a role that fits both your skills and your life. Requirements What Makes You a Great Fit + Experience in banking, bookkeeping, accounting, billing, insurance, or other detail-oriented admin work + Strong Excel and comfortable working with numbers + Highly organized, accurate, and steady under frequent interruptions + Professional, empathetic, and able to speak clearly with clients and families + Trustworthy-confidential information is a major part of this role Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Part-time Description Administrative Assistant (Part-Time) St. Mary's School is a PK-8 Catholic school dedicated to providing a high-quality education rooted in faith and service. We strive to create a warm, welcoming, and safe learning environment that supports the spiritual, academic, and social development of every student. Position Summary The Administrative Assistant serves as the primary point of contact for the school community and plays a crucial role in supporting the daily operations of the main office. This position provides essential clerical and administrative support to the Principal, faculty, and staff, ensuring an efficient and welcoming atmosphere for students, parents, and visitors. The ideal candidate is highly organized, proficient with spreadsheets, and experienced in school safety protocols and marketing communications. This role requires a friendly and professional demeanor, combined with firmness and diligence in managing school security. Compensation: $16.00 per hour Schedule: Part-time, 4 days per week (25-28 hours/week) Benefits Overview: Summary of Benefits Reports to: Principal Essential Duties and Responsibilities Front Office and Communication: Serve as the primary receptionist, greeting and assisting all visitors, students, and parents with a positive and welcoming demeanor. Answer and direct incoming phone calls, emails, and other correspondence in a timely and professional manner. Ensure the front office operates smoothly by managing daily office tasks, including mail, deliveries, and maintaining a neat reception area. Prepare and distribute school-wide communications, such as newsletters, memos, flyers, and event programs. Serve as a school nurse for minor accidents and illnesses for students Administrative Support and Organization: Maintain and manage student records, including attendance, health records, and emergency contact information, with strict adherence to confidentiality. Utilize spreadsheet software (e.g., Microsoft Excel, Google Sheets) to track and analyze data for administrative reports, student enrollment, and attendance records. Assist the Principal and staff with administrative tasks, scheduling, and preparing documents, reports, and presentations. Manage school records and update the school's online calendar with events and deadlines. Order and maintain inventory of office supplies and other essential classroom materials. School Safety and Security: Diligently manage building security by monitoring the main entrance and ensuring all visitors follow established check-in procedures. Maintain a firm and consistent approach to safety protocols while remaining calm and reassuring during emergencies. Assist in coordinating and communicating emergency procedures and drills with staff and students. Work with the Principal to ensure compliance with diocesan and local safety regulations. Marketing and Outreach: Support the school's marketing and enrollment efforts by assisting with the creation and distribution of promotional materials. Help facilitate school events and open houses by preparing materials, coordinating logistics, and engaging with prospective families. Update and maintain the school's website and social media presence with approved content. Working Conditions This is a part-time, hourly position working primarily in a standard school office environment. The role may require the ability to sit, stand, bend, and lift up to 25 pounds. The candidate must be able to manage high levels of stress calmly and respond effectively during emergencies. Requirements Qualifications and Skills Prior administrative or office experience, preferably in an educational setting. Proficiency in Microsoft Office Suite, especially Excel, and Google Workspace. Exceptional organizational skills and a strong attention to detail. Excellent written and verbal communication skills, with a positive and professional demeanor. Ability to maintain confidentiality and discretion in all matters involving students, staff, and families. Familiarity with Catholic teachings and a willingness to support the mission of a Catholic school. Experience with school safety procedures and a commitment to upholding a secure environment. Salary Description $16.00 per hour

: hth companies is an industrial services provider offering mechanical insulation, scaffolding, industrial cleaning, and various other services to meet our customers' needs across the Midwest. At hth, we continue to promote the merit shop philosophy we were founded upon in 1984; rewarding employees based upon their merits of skills, productivity and quality workmanship. Our vision is to be an organization that creates an environment where employees are encouraged to develop their full potential to provide quality work. We strive each day to better serve our customers and employees. Position Overview: Seeking a Part time Admin Assistant out of our Cedar Rapids, IA construction office. Candidate will be responsible for the following * Tracking time/personnel swipes * Tracking work orders * Gathering/Entering information * Collecting, Organizing job information * Mailing/Scanning Paperwork * Track Equipment * Running Reports * Entering Estimates/Proposals * Additional duties as assigned Expectations: * Shows up on time and ready to complete work. * Safety oriented * Follows directions of leadership and clarifies responsibilities if needed. * Respects self, coworkers, managers, company, other contractors, and clients. * Communicate effectively both written and verbal. * Conducts business in professional manner * Knowledge of construction field * Computer literate * Good math skills * Demonstrate a positive can do attitude * Provide assistance and support to company personnel * Ability to work somewhat independently Qualifications: Personal Characteristics * Ability to follow all safe work procedures * Excellent communication skills * Adaptable in methods used to complete task * Willing to go the extra mile for the team * Motivated to learn new skills and/or trades * Follows directions of manager / lead / superintendent and clarifies responsibilities if needed Physical Abilities * Must be able to fulfill essential job functions in consistent state of alertness and in a safe manner

At Kelly Services, we work with the best. Our clients include 99 of the Fortune 100TM companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. Job Description Will be sorting and processing pick ticket stubs, performing data entry and serve as backup for BOL clerks tasks. Could be working at driver window or bursting tickets and distributing work or equipment. Will train as backup to cover all duties of position in the department, including BOL, customs document creation, handling will-call window and responding to requests from warehouse supervisors and other areas within the organization. Will be working mostly in the office but will have to travel out into the warehouse to deliver work or resolve issues. Acts as customer service for warehouse workers, manages 13 printers w/sense of urgency, able to quickly navigate multiple computer systems to investigate and resolve issues. Will be working in Excel occasionally, but majority of work will be in Client's mainframe/menu driven systems, DNS (Dealer Network System) and WCS. Additional Information Why Kelly? As a Kelly Services candidate you will have access to numerous perks, including: Exposure to a variety of career opportunities as a result of our expansive network of client companies Career guides, information and tools to help you successfully position yourself throughout every stage of your career Access to more than 3,000 online training courses through our Kelly Learning Center Group-rate insurance options available immediately upon hire* Weekly pay and service bonus plans

Job Description The Housing/Community Development department is seeking a reliable, customer service focused clerical support person to act as the department receptionist and support the day to day functions of the department. DUTIES: Assists Housing and CD staff with day-to-day operations. Serves as telephone operator answering the telephone, answering questions, and transferring calls to appropriate personnel. Prepares and submits applications related to a variety of construction activities. Review applications for completeness and issues permits upon approval. Administers special assessment, permit and inspection databases. Develops, administers, and schedules construction and rental inspection activities. Establishes and maintains adequate filing processes. Processes outgoing mail, and sorts and distributes mail to staff. Receives inquiries for information from the public and City employees by telephone, e-mail and in person; provides routine information in response to these requests. Maintain client confidentiality. Performs other clerical duties in the department as needed. SALARY: Starting wage $22.18/hour and great benefits including IPERS, health and dental coverage, life insurance, LTD, paid vacation and sick leave, 10 paid holidays, and more! QUALIFICATIONS: Completion of high school At least one year experience or course work in general clerical or secretarial field Experience in dealing with the public and ability to provide friendly, accurate assistance. Considerable knowledge of secretarial practices and procedures. Skill in working with confidential information Ability to operate a personal computer and type 55 wpm Ability to understand and follow oral and written instructions Ability to make simple computations and tabulations with speed and accuracy Bi-lingual skills (especially Spanish) are a plus! Residency within 30 air miles of Muscatine city limits.

The FS brand represents a standard of excellence for agricultural and energy-related products. It's the people who represent the FS brand that set it apart. As local cooperatives, FS Companies believe it is their responsibility to ensure that our earth, our communities, and businesses perform together, sustainably. FS Companies are committed to ensuring the continued profitability for the company, their owners, and their customers, while enacting to help the environment and greater good. Ag View FS, Inc. Job Description Position: Sales Support / Plant Secretary Reports To: Plant Manager Hourly Range: $18-$22/hour

Under supervision acts on behalf of Commissioner to provide program direction. * Performs administrative research & special projects on behalf of the Commission Member of the Industrial Commission of Ohio in order to perform administrative tasks including research & analyzing the various phases of Workers' Compensation Law. * Reviews & presents appeals & reconsiderations to the Commission Member for vote. * Reviews & presents requests for continuance & cancellation of hearings to the Commission Member for vote. * Uses Enterprise Content Management (ECM) to review claim file documents for hearings on appeals & reconsiderations. Assembles necessary documents to adequately prepare claim files for hearings. * Reviews claims set for hearing & provides summaries & advice to the Commission Member before decision or action is made on claim file. * Attends hearings. * Drafts, reviews, & edits Commission Member orders before routing to the Commission Member for review, approval, & signature. * Reviews orders & the related claim documents & makes necessary changes, with the approval of the Commission Member when appropriate, before presenting to the Commission Member for vote. * Researches, evaluates & analyzes legal questions, briefs & other legal documents & renders opinions as requested by the Commission Member. * When the Commission Member is acting as the Chairman of the Self-Insuring Employers' Evaluation Board (SIEEB), works with the Bureau of Workers' Compensation (BWC) Self-Insured Department & Legal Department as well as the other SIEEB Members to address complaints. * Reviews complaints & provides summaries & advice to the Chairman before decision or action is made on complaints. * Drafts & edits SIEEB decisions. * Provides advice & direction to BWC staff. * Attends SIEEB meetings & hearings. * Reviews statutes, rules, policies, & procedures of the Industrial Commission & renders opinions to the Commission Member for final approval. * Reviews & analyzes court decisions & provides summaries & impact statements to the Commission Member. * Researches & responds to inquiries & complaints from claimants, employers, etc. * Acts as Commission Member's liaison to Commission staff, legislators, other state agencies, & the workers' compensation community. * Provides advice & direction to Commission staff. * Performs related duties as required; (e.g., prepares periodic reports on behalf of the Commission Member). See the attached position description for more details regarding this position. * Completion of undergraduate core program in business administration, management science or public administration; 12 mos. trg. or 12 mos. exp. in supervisory, administrative &/or managerial position which involved limited research & public contact. * Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 12 mos. trg. or 12 mos. exp. in supervisory, administrative, managerial &/or staff position which involved limited research & public contact. * Or 36 mos. trg. or 36 mos. exp. in business administration, management science or public administration. * Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Description Part Time Bus Garage Administrative Assistant/Driver Maquoketa CSD Qualifications: Minimum High School Diploma; post-secondary training preferred Strong verbal and written communication skills Ability to work independently and collaboratively within a team Professional and friendly attitude when interacting with students, parents, staff, visitors, and transportation personnel High ethical standards and ability to maintain confidentiality Willingness to learn and assist where needed Familiarity with office technology, especially the Google Docs and Sheets Basic knowledge of school bus safety and student supervision procedures Ability to manage multiple tasks and maintain accurate records General office machine operation and troubleshooting skills Willingness to obtain necessary certifications as required Key Responsibilities: Communicate regularly and effectively with bus drivers Pull and review bus video footage as needed Contact parents regarding transportation concerns or updates Track, compile, and maintain transportation data and records Assist the Transportation Director with daily operations and administrative tasks Serve as liaison to building principals regarding transportation matters Perform other duties as assigned Preferences Preference will be given to candidates with a chauffeur license and/or CDL and willingness to sub bus drive Hours Approximately 6.5-7 hours Monday through Thursday Specific hours to be determined based on candidates skills Compensation: Based on our support staff settlement conditions: Special Education/Clerical paraeducator wage schedule. Apply online at: ************************ Postion open until filled. EEO/AA

This position provides comprehensive administrative, clerical, and organizational support for the Dean of STEM +B Office. The Administrative Assistant plays a key role in supporting departmental operations of the division and developing the semester class schedule. This position contributes to fostering a welcoming environment that supports student success and the mission of the College. It requires a high level of confidentiality, professionalism and a strong commitment to delivering excellent service. RESPONSIBILITIES (Non-inclusive) * Relieve administrator of routine matters acting as a liaison for department employees, students and visitors or callers. Research and recommend solutions to problems and issues forwarded to department. * Working with the dean and department chairs, assist with the semester scheduling process including development of semester class schedule, coordination with scheduling office, assistance with faculty posting, compilation of proffer letters to adjuncts and review of payment documents from HR * Provide administration support to the dean for routine tasks such as class cancellations, textbook orders, curriculum updates, syllabi collection, and faculty evaluations * Maintain calendar of critical activities and all meetings to apprise administrator of action needed and pertinent deadlines. Prepare agendas and materials for meetings or in anticipation of project deadlines. * Coordinate timely intake and dissemination of information from reporting departments in accordance with administrator directives or other deadlines. Perform research to compile information and produce reports as requested. * Perform administrative tasks; produce simple and complex documents using various word processing and spreadsheet software; establish and maintain filing systems, take and transcribe meeting minutes; sort and distribute mail. * Support standing committees or ad hoc task forces by scheduling meetings; prepare agendas; record, transcribe and distribute minutes; maintain master files. * Generate, process and/or forward college paperwork as needed, relying on accepted policies and practices. Determine documents requiring administrator review and/or signature. * Assist with or assume lead responsibility for annual projects with unit or college-wide impact. Plan, implement and coordinate activities needed to ensure timely completion of projects. Provide administrative support for other special projects. * Keep informed of changes in college policies and procedures recommending subsequent changes in office procedures and operations. * Maintain adequate quantities of office supplies and materials. * Perform related duties as assigned. QUALIFICATIONS A. Education/Training and Experience Required/Preferred * Associate degree * Five years of administrative experience, which includes at least three years with responsibility for functions at the administrative assistant level. * An equivalent combination of education and experience that provides the knowledge, skills and abilities is acceptable. B. Knowledge, Skills and Abilities * Knowledge of modern office practices, procedures, and equipment; basic principles of office management. Excellent communication (both written and oral). * Skills in oral and written communications; operating Microsoft Office, coordinating the operations of an office and work activities of others. * Abilities to work independently; apply sound judgment in decisions, facilitate resolution of problems and handle issues within the authority boundaries of the position; apply appropriate policies and procedures; maintain office decorum and confidentiality; maintain effective interpersonal working relationships. C. Physical Activity Level * Light - Sit sometimes, walk, and stand, lift up to 25 lbs. occasionally. CONDITIONS OF EMPLOYMENT * This is a 12-month, part-time, non-exempt position. The hourly rate is in grade 7A of the Staff Salary Schedule. The anticipated hiring range is $19.03/hour - $20.65/hour. * This is a part-time (29 hours per week), continuing staff position. * This position is not eligible for remote work. * Please note: The final offer for the successful candidate is targeted to fall within the minimum to the mid-point of the salary range but will be based upon an assessment of internal equity, the unit's available budget, and the candidate's qualifications in relation to the minimum and/or preferred job requirement(s). APPLICATION PROCESS: Apply for this position through the college's Human Resources website. Please be prepared to do the following: * Answer all questions in the college's employment application (*please read the note below) * Attach a current resume and a cover letter summarizing your interest and qualifications for this position. * Applications will be accepted until the position is filled; however, application review will begin immediately. * To avoid difficulties when submitting your application, be sure your web browser (e.g., Google Chrome, Firefox, Internet Explorer) is updated to the latest version and allow yourself sufficient time to complete the application since you WILL NOT be able to save a partially completed application and work on it later. Lakeland Community College is an equal access and equal opportunity employer and is strongly committed to a policy of equal opportunity in its employment practices. The College does not discriminate against applicants on the basis of race, ethnicity, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, military status, disability, age, ancestry, pregnancy, childbirth, or related medical conditions, genetic information, or any other characteristic protected by law. If you have a disability that requires special accommodation to participate in the application/interview process, contact the Human Resources Office at ************. Please review Lakeland's Mission, Vision, Purpose and Statement of Commitment.

The approximately 345 employees of the Iowa Department of Agriculture and Land Stewardship (IDALS) are responsible for a wide range of programs that affect the quality of life of every Iowan. Both Iowans living on the farm and those in our towns and cities are impacted almost daily by the work of the Department. The Field Services Bureau seeks to fill the position of Administrative Support Assistant 3. Land stewardship is central to the work of the Department. The Division of Soil Conservation & Water Quality provides farmers with expertise and funds to help them install practices that preserve our highly productive soil, prevent erosion and protect our critical waterways. The Department is focused on making sure future Iowans can experience the same high quality of life that past generations have enjoyed in our state. The Administrative Support Assistant 3 provides administrative and clerical support to the local Soil & Water Conservation District (SWCD), SWCD board members, and field office staff. (requires minimal travel) Field Office Program Support: * Answer multiline phones for all incoming calls and route to appropriate individual/department. * Receptionist: Primary contact for all individuals entering the office. * Provide customer service and information to the general public for activities related to SWCD district, state cost share programs and federal programs. * Assist with contractor meetings for the district. Prepare agenda, meeting materials and related mailings. * Prepare news releases and disseminate appropriately. * Assist staff and commissioners in preparing and submitting travel reimbursement requests. * Maintain adequate supply of handout information, brochures and job sheets * Process and distribute all incoming mail. Prepare outgoing mail for delivery. * Maintain files for all state and federal correspondence, directives, bulletins, updates, policy and procedure changes, and related case files. * Provide program and financial incentive information for WQI, REAP, IFIP, Buffer Initiative, Watershed Programs and other state programs. * Prepare IDALS quarterly reconciliations and reports. * Process and enter applications, amendments, maintenance agreements, and cost share payments into the Financial and Reports Management System (FARMS). * Work collaboratively with IDALS to ensure prompt and accurate payment to producers. * Maintain accurate financial ledgers for State and District Program funds (for audit). District Activities: * Maintain accurate ledgers including but not limited to equipment rental, private fundraising activities, contracts, grants, and all other private and public funds received or managed by the SWCD. * Confer with the District Chair on upcoming activities, meetings, district policy and priorities. * Prepare invoices and documents for accounts payable for the SWCD Board. * Organize source documents and reports for SWCD Board reconciliation and review. * Collect and assemble documentation needed for annual SWCD and State audits. * Prepare SWCD meeting agendas and post 24 hours in advance of board meeting. Take and prepare official meeting minutes for approval by SWCD board and distribute within 7 days after approved by SWCD board per DSCWQ policy. Per DSCWQ policy, prepare monthly treasurer's report for SWCD board and upon approval distribution. * Forward correspondence received in office to SWCD Board members concerning action alerts, legislation, upcoming meetings and state and national association information. Ensure correspondence from the Iowa Department of Agriculture and Land Stewardship (IDALS) is presented to the SWCD board. * Maintain inventory of district and state-owned equipment. * Assist the SWCD board with developing and organizing information for funding opportunities. * Coordinate and assemble newsletters and annual reports. * Assist SWCD board with poster contest preparation. Work with contest judges and arrange for SWCD presentation of awards to contest winners. * Assist SWCD board with scholarship programs. Receive scholarship applications for SWCD board's selection of District winners and Conservation Districts of Iowa (CDI) finalists, forward on to CDI Regional Director prior to deadline. * Assist SWCD Board with the development of applications and forms to the Iowa Soil Conservation Awards Program (ISCAP) and other recognition programs sponsored by IDALS and other partners. * Renew annual bulk mail permit. * Adhere to IDALS ethical and financial policies and programs guidelines. Natural Resources Conservation Service (NRCS): * Maintain NRCS inventory of equipment and property and submit to area office. * Order repair of office equipment when necessary. * Submit monthly postage and copier reports to area office. * Maintain adequate inventory of all office supplies. Order from approved sources per NRCS policy. * Develop and maintain a log of complaints, receipt of service, appeals, "whistle blowers", and Farm Service Agency (FSA) county committee status reviews if requested by District Conservationist (DC). * Assist DC in notifying producers of yearly status reviews and scheduling field office visits. Forward status review results to producers. * Develop and maintain VIP list of federal, state and local elected officials, representatives of environmental groups and agricultural organizations, FSA county committee, county engineer and cooperating agencies and contacts. * Assist with outreach programs for the district and NRCS. Prepare publications, power points, etc. for presentation. * Assist NRCS with administrative duties for Federal programs including but not limited to EQIP, CRP, and CSP. * Provide support to field staff in an effort to uphold the mission of the partnership. Training: * Work with IDALS Field Representative and DC to seek and complete training that enhances skills and abilities. * Attend IDALS and NRCS meetings including; statewide, area, regional, online webinars, and conference calls. * Complete IDALS and partner requirements to maintain computer access and job certification. Job offer will be subject to satisfactory completion of a Federal background investigation and/or fingerprint check. Applicants may attach a cover letter and resume to their application. Application materials can be uploaded in the Attachments Section during the application process. As an employee of IDALS you are a State of Iowa employee and eligible for a comprehensive benefits package that includes: * Low out of pocket, high quality family medical insurance as low as $205.00 per month, single as low as $61.00 per month * Dental insurance is free for single and $46.00 per month for family coverage * $20,000 basic life insurance at no cost, voluntary supplemental life for an additional cost, and long term disability insurance at no cost * Exceptional retirement package includes IPERS (Iowa Public Employee Retirement System) which is a fixed income or defined benefit pension plan * In addition to IPERS a deferred compensation plan (similar to a 401K) with a state match of up to $75.00 per month * Paid leave includes - 9 holidays, sick, vacation, military leave, and jury duty leave To learn more about benefits available as a State of Iowa Employee click here benefits to visit the web page. E-Verify and Right to Work The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees' rights to work without being required to join a labor organization. For more information, please visit *************************** must meet at least one of the following minimum requirements to qualify for positions in this job classification: * Two years of full-time work experience in general office, clerical, data entry/processing, or related work. * A total of two years of education and/or full-time experience (as described in number one), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience. * Current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 2 or eighteen months of full-time work as an Administrative Support Assistant 1. For more information click on this link to view the job description

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Position Details: Industry Manufacturing Work Location Moline IL 61265 Job Title Administrative Assistant Duration 3 Years (Strong possibility of extension) Job Description: • Manager is seeking an Administrative Assist to support upper level management in Investor Relations. • Responsibilities largely including managing calendars, booking travel, ordering supplies, and various administrative responsibilities. • Experience with booking travel highly desired. Qualifications Job Requirements: • Ability to independently perform a full range of Administrative Support duties of moderate to highly confidential in nature and complete tasks with minimal supervision is required. • At least 2 - 5 years' experience as an executive assistant/administrative assistant required. • Expert skills in MS suite (Outlook is high priority - and experience with Excel, Word, SharePoint, Access). • Must have excellent communication skills, high level of professionalism (very important), professional and courteous phone demeanor and experience working with upper level management. • Positive attitude, willingness to positively accept and incorporate change, knowledge in file management and organization software tools would be beneficial, database and data management skills, and data analysis skills would be a plus. • 2 or 4 year degree is highly preferred. • Successful candidates will be resourceful and attentive to detail. Additional Information If interested, please contact: Monaliza Santiago ************

Position Title Admin Assistant I Job Category Job Type Support Staff, Hourly Supervisor's Title Assistant Director of Financial Aid Location Scott Community College (10) Job Description Primary contact for the Financial Aid Office, providing information on the financial aid process to students, parents, faculty, staff, and external customers. Support Assistant Director in all financial aid functions and provide quality customer service to all internal and external customers . Work location: Scott Community college Benefits: * Support Staff Paid time off starting at hours vacation, 112 hours sick, 16 hours of personal time. In addition to paid holidays off, including a week in December. Summer Fridays off * Retirement plans with 9.44% employer contribution (IPERS or TIAA) * Employer paid & voluntary Life insurance * Employer paid Long Term Disability insurance * Tuition reimbursement for employees and dependents * Flexible Spending Account options * Professional development and education reimbursement benefits * State employee discounts for phone, hotels, museums, etc. * Employee Assistance Program Required Qualifications Associate's degree required. Attention to detail, strong organizational abilities, and effective interpersonal and communication skills are essential. Display proficiency in managing multiple tasks, prioritizing responsibilities, and safeguarding confidential information within a complex environment. Technology proficiency using various software applications, including Microsoft Office Suite Applications. Preferred Qualifications Previous financial aid experience or similar work experience in a highly regulated environment preferred. Physical Demands This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Ability to lift up to 10 lbs. occasionally, open filing cabinets and bend or stand as necessary. Prolonged periods sitting at a desk and working on a computer. Salary $19.23/HR - $23.08/HR Typical Duties and Responsibilities Receptionist responsibilities within the Financial Aid Office encompass welcoming students and visitors, offering comprehensive information about financial aid, and directing them to the relevant office, staff member, or online resources as needed. Responsible for electronically processing incoming paperwork and aiding in the distribution of correspondence to students to facilitate the financial aid process. Assist students directly with navigating web resources (Free Application for Federal Student Aid, Master Promissory Note) to complete financial aid application or loan counseling. Ability to understand and interpret complex Federal regulations regarding student eligibility for financial aid. Assist with generating new student financial aid files. Prepare prior-year financial aid files for scanning and indexing into the document storage system. Responsible for ordering office supplies, generating purchase orders, and the financial aid inventory. Provide clerical support and manage special projects for the Financial Aid Office Leadership Team, which may include planning, coordinating, researching, creating, or recording information. Handles confidential or sensitive information with discretion while working with students, student records, and other communications, and when preparing documents or recording minutes for meetings. Responsible for monitoring, returning or forwarding voicemail and email messages. Dedicated to delivering high-quality service that consistently surpasses the expectations of both internal and external customers. Schedules and organizes complex activities, and prepares professional general correspondence, reports, spreadsheets, charts, tables, records, files, marketing materials, as needed, for members of the department. Works independently to plan, prioritize and organize a diversified workload and recommend changes in office practices or procedures to improve overall process efficiencies. Performs other duties as assigned. EICC Non-Discrimination Statement It is the policy of Eastern Iowa Community College District not to discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, and actual or potential family, parental or marital status, as required by the Iowa Code §§216.6 and 216.9, Titles VI and VII of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d and 2000e), the Equal Pay Act of 1973 (29 U.S.C. § 206, et seq.), Title IX (Educational Amendments, 20 U.S.C. §§ 1681-1688), Section 504 (Rehabilitation Act of 1973, 29 U.S.C. § 794), and Title II of the Americans with Disabilities Act (42 U.S.C. § 12101, et seq.). If you have questions or complaints related to compliance with this policy, please contact EICC's Equal Employment Opportunity Officer/Equity Coordinator, Eastern Iowa Community College District, 101 West Third Street, Davenport, Iowa 52801, ************, *************** or the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, Telephone: ************. FAX: ************; TDD: ************ or Email: ***************** Posting Detail Information Posting Number S182P Number of Vacancies 1 Open Date 12/16/2025 Close Date Open Until Filled Yes Special Instructions Summary

Robert Half is seeking a detail-oriented and motivated Financial Services Administrative Assistant to support the back-office operations of our client-an established, growing financial services organization. This is an exciting contract opportunity (6-12+ months) with the potential for long-term placement should a permanent role become available. Why You'll Love This Opportunity: + Meaningful Impact: Play a critical part supporting a busy team during a period of growth and transition. + Welcoming Team: Join a collaborative environment that values questions and supports ongoing learning. + Career Growth: Expand your financial services skills with the possibility of converting to a permanent position. Key Responsibilities: + Accurately input new accounts and maintain client information across multiple internal systems. + Scan, organize, and upload documents to a digital management platform. + Assist with communications, manage returned mail, and participate in data clean-up and special projects. + Prioritize workload and adapt quickly to shifting business needs-this role is high volume, so there's never a dull moment. + Support other team members and take on additional responsibilities as your knowledge grows. Interested? If you're ready to take the next step in your administrative career and join a thriving financial team, we want to hear from you! Apply now through Robert Half to be considered for this exclusive client opportunity. Connect with our team today at (563) 359-7535 to discuss your short- and long-term goals! Requirements Who We're Looking For: + Strong attention to detail, accuracy, and the ability to work efficiently with regulatory deadlines. + Enjoys dedicated, steady data entry-up to 50 applications daily, with no downtime. + Fast learner who is comfortable working with new technologies and systems. + Exceptional organizational and prioritization skills; able to shift focus as needs change. + Excellent communicator who thrives in a team-oriented, collaborative workplace. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

At Kelly Services, we work with the best. Our clients include 99 of the Fortune 100TM companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. Job Description Will be sorting and processing pick ticket stubs, performing data entry and serve as backup for BOL clerks tasks. Could be working at driver window or bursting tickets and distributing work or equipment. Will train as backup to cover all duties of position in the department, including BOL, customs document creation, handling will-call window and responding to requests from warehouse supervisors and other areas within the organization. Will be working mostly in the office but will have to travel out into the warehouse to deliver work or resolve issues. Acts as customer service for warehouse workers, manages 13 printers w/sense of urgency, able to quickly navigate multiple computer systems to investigate and resolve issues. Will be working in Excel occasionally, but majority of work will be in Client's mainframe/menu driven systems, DNS (Dealer Network System) and WCS. Additional Information Why Kelly? As a Kelly Services candidate you will have access to numerous perks, including: Exposure to a variety of career opportunities as a result of our expansive network of client companies Career guides, information and tools to help you successfully position yourself throughout every stage of your career Access to more than 3,000 online training courses through our Kelly Learning Center Group-rate insurance options available immediately upon hire* Weekly pay and service bonus plans

Kelly Services is looking to hire several Site Logistics Operators/Material Handlers in Knoxville, TN for an industry leading chemical company. For this opportunity, you could be placed as a Chemical Finished Product Operator or a Polymers Packaging/Warehousing/Shipping Operator on a long-term, indefinite assignment. You will be working with chemicals and should be comfortable doing such - either with previous experience or the willingness to learn. JOB DESCRIPTION Duties may include, but are not limited to: • Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.). • Researches, resolves and responds to inquiries/concerns from internal and/or external customers. Escalates complex issues for resolution as appropriate. • Gathers, creates, maintains and/or summarizes potentially sensitive or confidential data from various sources in order to complete reports and special projects and/or provide timely information to various customers. • Distributes information as appropriate to department members or internal/external customers. • Updates and maintains databases, systems applications or files to ensure accurate and current information is available for use by others. • Receives and refers visitors and telephone callers within the department, which may require referring calls to different divisions, countries, or companies in multiple languages. • May organize/maintain records of Supervisor's or others' projects and correspondence, following up on pending items; may facilitate/organize workflow through the supervisor's office, ensuring follow-up items are addressed. • May create and maintain sensitive department records; uses data to prepare letters and memoranda at the direction of the supervisor or for supervisor's signature, and prepares documents for distribution. • Conveys supervisor's instructions and requirements to others, and exchanges information with senior managers on the supervisor's behalf. EDUCATION/EXPERIENCE: • 2 - 5 years' experience as an executive assistant/administrative assistant required. • Expert skills in Microsoft suite (Outlook is high priority - and experience with Excel, Word, SharePoint, Access) • Must have excellent communication skills, high level of professionalism (very important), professional and courteous phone demeanor and experience working with upper level management. • Experience with booking travel highly desired. • Database administration a plus • High School diploma/equivalent is required. 2-4yr degree in business, communications or journalism TERMS OF ASSIGNMENT: • Long-term, 3+ year contract: Tentative start date is June 2017- May 2020. Extensions based on candidate performance and client's business needs. • Full-time, 1st shift Qualifications 1. Strong Microsoft Office Suite including Excel , PowerPoint, Word, Access, Outlook , SharePoint 2. Ability to book travel 3.high level of professionalism Additional Information $15.77 per hour

Are you a detail-oriented professional who enjoys working with numbers and helping others during important life transitions? A well-established local law firm is seeking a Trust Administration Assistant to join their close-knit team. This is a great opportunity for someone who values independence, accuracy, and a supportive, family-friendly work environment. Apply today or give us a call at (563) 359-3995! Erin, Christin, and Lydia are great points of contact. Details: Position: Trust Administration Assistant Schedule: Mon-Fri Location: Onsite - Geneseo, IL Duration: Contract-to-hire Responsibilities: - Gather financial and asset information from clients and financial institutions to compile estate inventories - Confirm and document account values as of the date of death; input and maintain detailed spreadsheets - Communicate with clients, executors, and banks to collect required documentation and clarify details - Prepare court and legal documents related to transferring assets - Assist in creating distribution spreadsheets and estate accountings-calculate total assets, expenses, and beneficiary distributions - Follow up with third parties as needed to obtain required information Why Robert Half: When you work through Robert Half, you gain a partner dedicated to helping you find a role that fits your goals, skills, and lifestyle. We advocate for you every step of the way-from presenting your background to the hiring team to supporting you throughout your assignment. Let Robert Half help you take the next step in your career with a position that values both your professional strengths and personal balance. Requirements What We're Looking For: - Background in accounting, bookkeeping, or financial administration preferred - Proficient in Excel and numerical data entry - Excellent organizational skills and ability to manage multiple tasks and interruptions - Strong attention to detail-accuracy is essential for estate and tax filings - Empathy and professionalism when communicating with clients and families - High level of discretion and confidentiality Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Kelly Services in partnership with Nissan is currently seeking high skilled individuals to fill Production Technician openings at the Nissan manufacturing plant located in Canton, MS. Job Description Perform a full range of administrative support duties, typically in support of a middle-to upper-level manager. Facilitate work flow through a manager's office. Develop reports; may perform a variety of duties commensurate with this level, e.g., respond to problems similar to a Customer Service Representative, coordinate events/functions, process documents, input data and orders, department purchases; and may receive project work consistent with the skills and skill level found in the job's other work. Additional Information All your information is kept confidential as per EEO standards. Why is this a great opportunity? The answer is simple…working at our client is more than a job; it's a career. The opportunities are diverse whether you are right at the start of your career or whether you are looking for new challenges this is the job for you, so be quick and apply now!