Senior administrative assistant jobs in Elkhart, IN - 74 jobs

Administrative Assistant (3‑Month Contract) Compensation: $17-$18/hr Schedule: Full-time, Onsite Equipment: Mac-based office We are seeking a Administrative Assistant to support daily office operations and serve as the first point of contact for all visitors. This individual will handle desk coverage, data entry, commission processing, and general administrative tasks while supporting systems such as Dotloop. The ideal candidate learns new software quickly, has strong attention to detail, and brings prior administrative experience. Key Responsibilities Front desk coverage including: Greeting visitors Answering and directing phone calls Maintaining smooth office flow and a welcoming environment Data entry and maintaining accurate files and records Support with Loop review and contract processing through Dotloop Processing and depositing commission checks Daily office maintenance and general administrative support Updating internal systems and documents promptly Assist leadership with administrative tasks as needed Requirements Previous administrative or office support experience preferred Tech‑savvy and able to pick up new systems quickly Experience with Google Suite (Docs, Sheets, Drive, Gmail, etc.) Must be comfortable using Mac computers only Strong attention to detail and organizational skills Professional, positive, and friendly demeanor - must be the “first face” of the office Excellent communication and customer service skills Contract Details Type: 3‑month contract Pay: $17-$18 per hour Location: 2415 South 11th St, Suite B, Kalamazoo, MI 49009 Environment: Fully onsite, Mac-based office

This position performs daily branch office operations, processes listing and sales contracts, compiles buyer / seller guides, creates basic marketing materials and sets up and maintains client data bases in support of sales associates, management and branch administrative staff. May provide work direction for clerical staff and coordinate daily general office activities. Job Duties and Responsibilities (Essential Job Functions) Common job activities are listed below; actual position responsibilities may vary. Refer to you manager or human resources for specific duties and performance expectations. Receive, process and/or review listing and sales contracts. Maintain files to ensure all changes generated are posted with copies and data entry provided to/for other entities as needed. Ensure accuracy and timely preparation of all paperwork, record and maintain sold records and prepare and generate reports. Prepare and transfer earnest money. (40-50%) Perform daily branch office operations which may include maintaining office appearance, distributing and processing mail, processing accounts payable and receivable, reconciling petty cash, maintaining office supplies and forms. Answer switchboard, greet visitors, schedule appointments and assist with client communications (30-35%) Assist training new office personnel. May provide work direction to other office staff. Train new sales agents on office equipment and computer programs. Act as a liaison between sales associates and office management. May provide support to office management and back-up support for clerical staff as needed. (10-15%) Create brochures, flyers/postcards, sign-in sheets, promotional pieces as assigned. Create letters to clients, presentation materials, sales associate introduction cards and temporary business cards. Assemble buyers and sellers guides. Set up and update client and customer sphere of influence databases; create farming database for sales associates. (10-15%) May process license application paperwork for new, renewing and transferred sales associates. Ensure all paperwork is completed and processed in a timely manner. (0-5%) Perform any additional responsibilities as requested or assigned. (0-5%) Performance Expectations Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management. Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism. Establish and maintain positive and productive work relationships with all staff, customers and business partners. Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development. Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities. Qualifications Education: Minimum high school diploma or the equivalent. Secondary education preferred. Experience: Three years clerical or administrative experience. Knowledge and Skills: Knowledge of real estate, title and/or mortgage business preferred. Strong computer skills; proficient in Microsoft Office products. Strong verbal and written communication skills. Ability to prioritize and handle multiple tasks and project concurrently. Strong organizational skills, accuracy/quality, detail-oriented. Strong interpersonal skills, a customer service focus and the ability to work as member in team-oriented environment. Effective analytical and problem-solving skills. Attention to detail. Other (licenses, certifications, schedule flexibility/OT, travel, etc.): NA We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP) Equal Opportunity Employer

This Administrative Assistant II position will be a temporary work assignment, March 1 to August 30, 2026. Assists the Community Development Manager, Community Development Analyst and internal clients with achieving goals established by the enterprise-wide Community Leadership & Engagement Operating Plan, as approved by the Community Leadership Committee and Board of Directors. The position will be responsible for: * Utilizing software and data management platforms for the collection, validation/documentation and analysis efforts related to CRA lending (HMDA, CRA small business/small farm and community development lending), investments and services. Preparing lending, investment and service performance analysis reports which assists management with assessing ongoing CRA performance, meeting Community Leadership & Engagement Operating Plan goals and regional community leadership performance. Preparing above mentioned information, reports and analysis for CRA examinations, audits and internal use for the Community Leadership Committee, Community Investment Committee, regional CRA committees and periodic reporting to the Board of Directors. Processing and submission of applications for Community Investment programs available through the Federal Home Loan Bank of Indianapolis. Representing the Bank both internally and externally regarding community leadership initiatives, programs and projects assisting with maintaining a community outreach portfolio across the Bank's footprint. Adapting quickly to dynamic situations as they arise and support community development initiatives when and where necessary. Assisting in providing CRA-related information requested by internal departments. The incumbent in this position must be proficient in interpreting, analyzing and understanding the CRA exam performance expectations and interpreting guidance for the CRA and its impact. ESSENTIAL REQUIREMENTS Facilitates the collection, evaluation, documentation and organization of CRA lending, investment and service activities. Prepares lending, investment and service performance reports as needed. Provides assistance in managing Federal Home Loan Bank Community Investment programs through implementing procedures, processing, submission and monitoring. Provides assistance with internal/external CRA reviews/examinations to ensure the Bank is following all regulatory requirements. Conducts on-going data integrity validation of CRA-eligible activities and prepares required reporting as needed and requested. Remain current on regulations related to community oversight and CRA requirements as well as industry best practices to ensure maximum efficiency and effectiveness. Understands all applicable laws that apply to the position and complies with the regulatory requirements. Regular and predictable attendance is an essential requirement of the position. Responsible for the completion of all compliance training related to the position. NON-ESSENTIAL FUNCTIONS Performs all other duties as assigned. EXPERIENCE Two (2) - five (5) years of banking experience in CRA, compliance or a related risk management area preferred, along with community leadership experience. Five (5) - seven (7) years banking regulatory audit, risk management or compliance experience preferred with a focus on CRA programs and evaluations. Experience with data management software applications. Experience with project/task management tools preferred. SKILLS Understanding CRA exam performance expectations and ability to interpret guidance for CRA and its impact. Strong organizational skills, with a demonstrated ability of multi-tasking and meeting deadlines while working with little or no supervision. Strong analytical skills that result in reasonable, supportable conclusions that are reached independently. Highly motivated with the ability to take initiative, be proactive, detail focused to follow through and complete projects/responsibilities in a professional and timely fashion. Proficiency with PC utilization, standard office software (Microsoft Office, Word, Excel, Outlook, etc.). Proficiency with CRA software applications, cloud-based applications and digital media. Ability to handle multiple tasks in a fast-paced environment. Detailed oriented. Self-motivated and proactive. Ability to prioritize. Strong written and verbal communication skills (advanced). Ability to work with all departments and business entities. Community leadership experience preferred. EDUCATION Bachelor's Degree required. Concentration in business, community development, compliance, risk management and/or non-profit management preferred. TRAVEL REQUIREMENTS Ability to travel to all locations as well as ability to travel overnight, as needed for meetings, projects, seminars, training, etc. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. While performing the duties of this job, the employee is required to sit, stand and walk; use hands and fingers to operate keyboard and other office equipment; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop or kneel. The employee may occasionally lift and/or move up to 10 pounds. EQUIPMENT MS Office PC, CRA related applications, phone and standard office equipment.

Hours: Full-time (40 hrs/week) Salary Range: $18 - $20/hourly At Bethany Christian Services, we believe families provide the strongest foundation for care and connection. That's why we focus on strengthening and empowering families, always advocating for family-centered solutions to keep children safe. Our work began in 1944 with the care of a single child. Today, inspired by our faith, our aim is to demonstrate the love and compassion of Jesus in our services for children, youth, and families. Working at Bethany means joining a team of nearly 2,000 dedicated professionals with diverse skills, serving communities across the country. Together, we're united in our mission and these shared values: we're motivated by our faith, we support one another, we champion justice, we pursue excellence, and we're in it for the long haul. The Administrative Assistant is primarily responsible for providing technical reporting and database administrative support to program staff to ensure streamlined data and reporting management. This individual will also be responsible for maintaining comprehensive knowledge of the program client database. This position is expected to function effectively with moderate supervision while following the guidelines given on procedures, along with agency, federal, and state regulatory requirements. ESSENTIAL JOB RESPONSIBILITIES Gather, compile, and report program data regarding foster youth in care to submit quarterly reporting to leadership in collaboration with Regional Quality Assurance Program Manager; Track reports submitted to the Office of Refugee Resettlement (ORR) and support case managers with managing those submissions, as needed; Generate the youth Medical Passport documents in accordance with state policy; Maintain information in the state's provider databases for all entities providing services to program youth and receive payment from the state; Accurately enter upcoming court hearing information into the state's foster care database; Promptly provide Case Managers the required form(s) for youth not living independently; Complete and submit youth funding requests to MDHHS for approval; Complete, submit, and maintain youth medical and dental funding requests to ORR and MDHHS for expenses incurred outside of insurance coverage; Work collaboratively with the team to ensure funding request processing is completed in a timely manner; Complete accurate data entry updates related to changes in the client's demographic information, such as residential address; Promptly forward new communications or emails to Case Managers upon reviewing new policy updates from Bethany, MDHHS, Medicaid, ORR, and other agencies in collaboration with the Regional QA Program Manager, as needed; Effectively track youth independent living contracts and support case managers with completion of contracts, as needed; Track and report on completed staff training hours in compliance with agency, federal and state requirements; Stay abreast of all agency, federal, and state regulatory requirements related to social services; Complete other duties as assigned. QUALIFICATIONS: Bachelor's degree in Social Science, Human Services, Behavioral Sciences, or related field of study from an accredited college; At least one (1) year of experience in child welfare or refugee foster care, a plus; Excellent verbal and written communication skills; Must be reliable with time sensitive deadlines and tasks; Must possess strong data management and organizational skills; Must demonstrate and possess a strong attention to detail; Demonstrated ability to work collaboratively with a team; Work well under pressure and adaptable to change; Computer skills sufficient to perform essential functions including knowledge of Microsoft Office suite; Must be 21 years old with a valid driver's license with at least 3 years driving experience in the U.S. to operate a vehicle on behalf of Bethany. Must also pass a Motor Vehicle Records (MVR) check and maintain a reliable vehicle with proof of adequate insurance coverage; Pass a criminal history screen, including state and local child protection agency registries; Subscription to and integration of the agency Statement of Faith, Mission Statement, and Commitment to Unity. #LI-KD1

About the Company & Opportunity A well-established employer in South Bend, Indiana has partnered with us to identify an experienced and highly organized Executive Assistant to provide direct administrative support to senior leadership. This Executive Assistant role is ideal for a proactive professional who thrives in a fast-paced environment, manages competing priorities with confidence, and exercises sound judgment. The Executive Assistant will serve as a trusted partner to leadership, ensuring daily operations, communications, and schedules run smoothly. This opportunity offers long-term stability and visibility within the organization. Why This Executive Assistant Opportunity Stands Out Full-time Executive Assistant role supporting senior leadership High level of autonomy, trust, and responsibility Exposure to strategic initiatives and executive decision-making Stable, long-term opportunity with a respected South Bend employer Collaborative and professional work environment Key Responsibilities of the Executive Assistant Provide high-level administrative support to executives and senior leaders Manage complex calendars, scheduling, and meeting coordination Prepare correspondence, presentations, and reports Act as a primary point of contact between executives and internal/external stakeholders Coordinate travel arrangements and expense reporting Maintain confidentiality of sensitive and proprietary information Assist with special projects and executive initiatives Organize meetings, take notes, and follow up on action items Qualifications for the Executive Assistant Associate or bachelor's degree preferred 3-7+ years of executive or senior administrative support experience Strong organizational, time management, and multitasking skills Excellent written and verbal communication abilities Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) High level of professionalism, discretion, and attention to detail Ability to work independently and anticipate executive needs Compensation $60,000 - $75,000 annually, based on experience and qualifications Click here to apply online

Minimum Qualifications Bachelor's degree in related field from an accredited institution, or equivalent combination of education and experience. Five years' relevant experience. Ability to provide executive-level administrative support including managing executive's schedule and travel arrangements, drafting correspondence, attending meetings, and independently preparing high level reports and documents. Advanced office software skills, including proficiency in maintaining departmental-level databases and using and querying enterprise resource planning systems. Able to develop content for webpages; capable of monitoring budgets, including grant and gift funding, and resolving problems. Experience providing guidance to students or other employees.

Reports to a Vice President. Responsible for providing general administrative assistance including scheduling meetings, taking minutes, coordinating travel arrangements, greeting visitors, responding to telephone calls, preparing communications and detailed reports and completing special projects. Position requires initiative, independent judgment, and the ability to interact effectively with personnel at all levels of the organization, community business leaders, and members of the general public. MISSION, VALUES and SERVICE GOALS * MISSION: We deliver outstanding care, inspire health, and connect with heart. * VALUES: Trust. Respect. Integrity. Compassion. * SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team. Office/Department Duties * Performs secretarial duties and provides support for the executive office. * Completely and accurately types correspondence and documents within requested deadlines. * Proofreads documents to ensure correct spelling, grammar, and format. * Records minutes for miscellaneous department meetings. * Answers all calls in courteous and helpful manner. * Takes complete and accurate messages and relays to appropriate personnel. * Coordinates and manages the calendar for an Executive Leader. * Directs visitors to proper location. * Responds to requests for information and answers general questions regarding policies and procedures or other department matters as appropriate. * Interacts with patients, visitors, employees, Board Members, physicians, and outside agencies in a professional manner. * Orders office supplies and floor stock for Administration. * Responsible for credit card maintenance and reconciliation for Executive Leader. * Prepare and distribute Administration Nursing Call Schedule. * Complete and process travel reimbursement for Executive Leader. * Code invoices in P2P for Administration. * Approve classroom and conference line requests and prepare weekly room schedule for distribution. * Approve payroll. Contribute to the overall effectiveness of the department * Completes other job-related duties and projects as assigned ORGANIZATIONAL RESPONSIBILITIES Associate complies with the following organizational requirements: * Attends and participates in department meetings and is accountable for all information shared. * Completes mandatory education, annual competencies and department specific education within established timeframes. * Completes annual employee health requirements within established timeframes. * Maintains license/certification, registration in good standing throughout fiscal year. * Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department. * Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self. * Adheres to regulatory agency requirements, survey process and compliance. * Complies with established organization and department policies. * Available to work overtime in addition to working additional or other shifts and schedules when required. Commitment to Beacon's six-point Operating System, referred to as The Beacon Way: * Leverage innovation everywhere. * Cultivate human talent. * Embrace performance improvement. * Build greatness through accountability. * Use information to improve and advance. * Communicate clearly and continuously. Education and Experience The knowledge, skills, and abilities as indicated below are normally acquired through the successful completion of High School Diploma or Equivalent. Minimum of 1 year experience is required. Experience using Microsoft Office products (Word, Excel, etc.) Knowledge & Skills * Must be familiar with all aspects of secretarial work and be able to respond to duties effectively. * Keyboarding skills 50 wpm is required. * Responsible for preparing reports; takes notes; composes letters using proper rules of spelling and punctuation. * Training equivalent to commercial school graduate with special emphasis in business and secretarial courses is preferred. * Need to meet and work with contacts effectively. * Must be tactful, discreet, and maintain confidentiality of various hospital information. * Ability to multi task and work with minimal supervision. Working Conditions * Works in a hospital and patient care environment. Physical Demands * Intermittent sitting, standing, walking.

Reporting directly to the President and CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. DUTIES AND RESPONSIBILITIES: Completes a broad variety of administrative tasks for the President & CEO including: managing an extremely active calendar of appointments; reviewing and prioritizing the President's electronic and physical correspondences; composing and preparing correspondence that is confidential; completing expense reports; ordering and picking up meals; setting up and cleaning up meeting rooms; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for meetings. Plans, coordinates and ensures the President's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the President's time and office. Communicates directly, and on behalf of the President and CEO, with Board members, donors, patients, staff and others, on matters related to President's programmatic initiatives. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. Works closely and effectively with the President to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated. Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the President's ability to effectively lead the company. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Serves as the President's administrative liaison to FHC's board of directors. Assists board members with travel arrangements, lodging, and meal planning as needed. Maintains discretion and confidentiality in relationships with all board members. Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format. Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings. Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings. Facilitates cross-divisional coordination of travel and outreach plans. Ensures that the President's bio is kept updated and responds to requests for materials regarding the President and the organization in general. Edits and completes first drafts for written communications to external stake holders. Follows up on contacts made by the President and supports the cultivation of ongoing relationships. Edits all, and creates acknowledgement letters from the President to donors, patients and others. QUALIFICATIONS: Must be a licensed Notary Public or eligible and willing to become a Notary Public. Possess a valid driver's license, clean driving record and must be able to provide own reliable vehicle for assigned duties. Ability to exercise good judgment in a variety of situations. Strong written and verbal communication, administrative, and organizational skills. Ability to maintain a realistic balance among multiple priorities. Experience and interest in internal and external communications. Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms. Very strong interpersonal skills and the ability to build relationships with stakeholders, including Board members, donors, patients, staff and others. Expert level written and verbal communication skills. Demonstrated proactive approaches to problem-solving with strong decision-making capability. Emotional maturity. Highly resourceful team-player, with the ability to also be extremely effective independently. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment. Forward looking thinker, who actively seeks opportunities and proposes solutions. EDUCATION/EXPERIENCE/CERTIFICATIONS/LICENSES: Bachelor's degree required. Strong work tenure: five to 10 years of experience supporting C-Level Executives, preferably in a non-profit organization.

* Reporting directly to the President and CEO, the Executive Assistant provides executive support in a one-on-one working relationship. * The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. * The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. * The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. * The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. DUTIES AND RESPONSIBILITIES: * Completes a broad variety of administrative tasks for the President & CEO including: managing an extremely active calendar of appointments; reviewing and prioritizing the President's electronic and physical correspondences; composing and preparing correspondence that is confidential; completing expense reports; ordering and picking up meals; setting up and cleaning up meeting rooms; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for meetings. * Plans, coordinates and ensures the President's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the President's time and office. * Communicates directly, and on behalf of the President and CEO, with Board members, donors, patients, staff and others, on matters related to President's programmatic initiatives. * Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. * Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. * Works closely and effectively with the President to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated. * Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact. * Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the President's ability to effectively lead the company. * Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. * Serves as the President's administrative liaison to FHC's board of directors. * Assists board members with travel arrangements, lodging, and meal planning as needed. * Maintains discretion and confidentiality in relationships with all board members. * Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format. * Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings. * Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings. * Facilitates cross-divisional coordination of travel and outreach plans. * Ensures that the President's bio is kept updated and responds to requests for materials regarding the President and the organization in general. * Edits and completes first drafts for written communications to external stake holders. * Follows up on contacts made by the President and supports the cultivation of ongoing relationships. * Edits all, and creates acknowledgement letters from the President to donors, patients and others. QUALIFICATIONS: * Must be a licensed Notary Public or eligible and willing to become a Notary Public. * Possess a valid driver's license, clean driving record and must be able to provide own reliable vehicle for assigned duties. * Ability to exercise good judgment in a variety of situations. * Strong written and verbal communication, administrative, and organizational skills. * Ability to maintain a realistic balance among multiple priorities. * Experience and interest in internal and external communications. * Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms. * Very strong interpersonal skills and the ability to build relationships with stakeholders, including Board members, donors, patients, staff and others. * Expert level written and verbal communication skills. * Demonstrated proactive approaches to problem-solving with strong decision-making capability. * Emotional maturity. * Highly resourceful team-player, with the ability to also be extremely effective independently. * Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. * Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment. * Forward looking thinker, who actively seeks opportunities and proposes solutions. EDUCATION/EXPERIENCE/CERTIFICATIONS/LICENSES: * Bachelor's degree required. * Strong work tenure: five to 10 years of experience supporting C-Level Executives, preferably in a non-profit organization.

Reporting directly to the President and CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. DUTIES AND RESPONSIBILITIES: Completes a broad variety of administrative tasks for the President & CEO including: managing an extremely active calendar of appointments; reviewing and prioritizing the President's electronic and physical correspondences; composing and preparing correspondence that is confidential; completing expense reports; ordering and picking up meals; setting up and cleaning up meeting rooms; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for meetings. Plans, coordinates and ensures the President's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the President's time and office. Communicates directly, and on behalf of the President and CEO, with Board members, donors, patients, staff and others, on matters related to President's programmatic initiatives. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. Works closely and effectively with the President to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated. Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the President's ability to effectively lead the company. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Serves as the President's administrative liaison to FHC's board of directors. Assists board members with travel arrangements, lodging, and meal planning as needed. Maintains discretion and confidentiality in relationships with all board members. Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format. Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings. Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings. Facilitates cross-divisional coordination of travel and outreach plans. Ensures that the President's bio is kept updated and responds to requests for materials regarding the President and the organization in general. Edits and completes first drafts for written communications to external stake holders. Follows up on contacts made by the President and supports the cultivation of ongoing relationships. Edits all, and creates acknowledgement letters from the President to donors, patients and others. QUALIFICATIONS: Must be a licensed Notary Public or eligible and willing to become a Notary Public. Possess a valid driver's license, clean driving record and must be able to provide own reliable vehicle for assigned duties. Ability to exercise good judgment in a variety of situations. Strong written and verbal communication, administrative, and organizational skills. Ability to maintain a realistic balance among multiple priorities. Experience and interest in internal and external communications. Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms. Very strong interpersonal skills and the ability to build relationships with stakeholders, including Board members, donors, patients, staff and others. Expert level written and verbal communication skills. Demonstrated proactive approaches to problem-solving with strong decision-making capability. Emotional maturity. Highly resourceful team-player, with the ability to also be extremely effective independently. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment. Forward looking thinker, who actively seeks opportunities and proposes solutions. EDUCATION/EXPERIENCE/CERTIFICATIONS/LICENSES: Bachelor's degree required. Strong work tenure: five to 10 years of experience supporting C-Level Executives, preferably in a non-profit organization.

STATEMENT OF THE JOB The Administrative Assistant provides administrative and clerical support to the Senior Executive Assistant and executive leadership team. This position is responsible for coordinating meetings, travel, events, and office logistics, as well as assisting with general administrative tasks to ensure smooth operations within the Administration and Training Facility. ESSENTIAL FUNCTIONS · Assist the Senior Executive Assistant with scheduling meetings, travel, and event registrations. · Prepare agendas, take meeting minutes, and distribute materials for meetings as needed. · Set up and organize meeting and event spaces, including arranging equipment and materials. · Provide general clerical support, including answering phones, sorting and distributing mail, and preparing documents. · Maintain organized filing systems and assist in recordkeeping to ensure easy access to documents. · Manage office supplies inventory and place orders as needed. · Assist with coordination of staff and contractor activities as directed by the Senior Executive Assistant. · Support projects and initiatives led by the Senior Executive Assistant, including follow-up tasks. · Perform other administrative duties as assigned. Requirements: QUALIFICATIONS AND EXPERIENCE: · High school diploma or equivalent required; Associates degree in office administration or related field preferred. · At least 12 years of administrative or clerical experience preferred. · Experience in scheduling, meeting coordination, and clerical support preferred. KNOWLEDGE / SKILLS / ABILITIES · Exceptional ability to track details, prioritize tasks, and meet deadlines. · Confidentiality: Handles sensitive information responsibly. · Strong organizational and time management skills. · Excellent verbal and written communication skills. · Ability to prioritize tasks and manage multiple responsibilities. · Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). · Strong attention to detail and accuracy. · Ability to work independently and collaboratively. · Professional and courteous interpersonal skills. · Works well with cross-departmental teams, especially program staff contributing grant data. PHYSICAL REQUIREMENTS · This is largely a sedentary role with prolonged periods of sitting at a desk and working on a computer. · Must be able to lift to 15 pounds at times. · Ability to move furniture or equipment for event/meeting setup as needed. This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbents in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. PI8e7d615b1ecf-31181-39532995

Employees in this position perform support activities needed to operate the Athletic Department. They work with and provide support to the Athletic Director and coaches to meet the goals for the department, and to enhance the overall operations of the department. They will provide support for the Athletic Director, Head Coaches, and Assistant Coaches. They perform clerical functions, such as composing, editing, and prioritizing office communications, and when appropriate, resolve issues. They will participate in management support activities through application of a body of knowledge related to instructions (procedures, practices, manuals or other specified instructions), guidelines (policies, rules, regulations or laws), and office equipment (computer, fax, photo-copier). DUTIES AND RESPONSIBILITIES: Examples performed by this position include: * Provide clerical support to the Athletic Director and coaches within the Athletic Department. * Make travel arrangements for all sports teams, coaches, and the Athletic Director. * Schedule vehicles for all department travel, including recruiting, errands, and team travels, as well as aid with vehicle scheduling for all campus departments. * Request meal money and assist in reconciling reimbursement forms for all teams, coaches, and the Athletic Director. * Create, post, and distribute rosters, schedules, and schedule changes to NJCAA, MCCAA, and campus constituents to assist in the marketing of each sport. * Monitor all social media accounts related to the Athletic Department. * Utilize scheduling and payment software to distribute schedules for all sports, to notify appropriate organizations and individuals of schedule changes, and to monitor and pay officials. * Prepare the cash box for home contests and concession stands. * Collect and deposit to the Business Office, all cash, checks, and credit card revenues from home games, concessions, athletic fundraisers, expense reimbursement reconciliations, or any other funds for Athletics. * Help Athletic Director plan, organize and manage department meetings and activities. Take and maintain minutes from departmental meetings. * Process internal requisitions and ordering of supplies. * Provide Athletic Director and coaches with course schedules and grade reports for student-athletes when requested. * Assist the Athletic Director and coaches with planning, organization, and implementation of clinics, tryouts, awards banquet, athlete orientations, and other special events. * Create athletic team and individual certificates for student athletes. * Assist and monitor athletic statistics through the NJCAA Stats program and MCCAA website. * Assist in preparing yearly budget for the Athletic Department and all sports for the review and approval of the Athletic Director. Reconcile the budget monthly and notify the Athletic Director of any potential issues. Inform coaches of their individual budgets as requested. Prints budget reports as requested. * Assist the Athletic Director and coaches in fundraising efforts, including completing appropriate college forms, building and maintaining databases, purchasing licenses, and counting and depositing funds to the Business Office * Prepare check requests for the AD and coaches from the General Fund and Agency accounts. Reconcile and print agency accounts on a monthly basis and notify the AD and/or coaches of any issues. Print agency account reports as requested by coaches. * Create and distribute letters of intent, notify the Financial Aid Office of scholarships, assist the Financial Aid Office in having financial aid contracts signed and returned, maintain scholarship spreadsheet, and request transfer of funds by Controller. Notify the Controller and Financial Aid Office of scholarship adjustments. * Maintain student athletic files which include physical forms, insurance forms, code of conduct forms, letters of intent, release forms, transfer forms and awards. Maintain database of student athletes. * Assist Athletic Director with NJCAA eligibility and compliance duties and management, including printing transcripts, evaluating each student-athlete's GPA, entering data in NJCAA Audit, and completing requirements as requested by the NJCAA for the review and approval of the Athletic Director. * Assist Athletic Director and coaches with recruiting process, department communications, arranging tours for new or prospective student athletes, mass recruiting mailings, and scheduling athletic orientations. * Organize and assist with the fundraisers for each sport. Create flyers and prepare mass mailings associated with fundraisers and maintain databases. Collect and deposit funds to the Business Office. Prepare income statements and monitor agency accounts. * Assist with the update and distribution of student athlete handbooks. * Assist with Student/Athlete Evaluations - check in all student/athlete evaluations. Maintain a "late list" and read all evaluations as a screening step prior to submission to the Athletic Director. Provide information to exiting athletes on NAIA and NCAA compliance. * Collaborate with other departments as needed for athletic eligibility requirements and tracking of academic progress. * Assist with athletic camps for all sports. Provide communication and marketing materials, register students, maintain databases, count and deposit funds to the Business Office, and create certificates for each camper. * Complete Equity in Athletics report required yearly by the U.S. Department of Education for Title IV funding. * May work evenings or weekends as needed for Athletic operations. * Other duties within the scope of this position as assigned by their supervisor. REQUIRED QUALIFICATIONS: * Associate degree in a related field (equivalent combination of education and experience may be substituted). * Demonstrated keyboarding ability. * Ability to effectively deal with the public. * A comprehensive command of grammatical structure, spelling, punctuation, and the ability to compose, in good form, various correspondences. PREFERRED QUALIFICATIONS: * One (1) year experience in secretarial position. To apply: Interested candidates must submit a cover letter, resume, and contact information for three (3) professional references via email to: *************** (Attn: Human Resources, 62249 Shimmel Rd, Centreville, MI 49032). Applications will be reviewed beginning on or after October 24, 2025. Applications received after this date may receive limited consideration. Glen Oaks Community College prohibits discrimination on the basis of sex or any other protected characteristic under applicable local, state, or federal law in employment or access to educational programs or activities. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at glenoaks.edu/nondiscrimination. This organization participates in E-verify. For more information, please visit the DHS E-verify site.

The Global Education Senior Office Assistant is an experienced student with a strong knowledge of the Study Abroad offerings at Saint Mary's College. The Senior Office Assistant is the first contact for guests entering the Global Education Suite and has an important role in helping to recruit current and future students to Saint Mary's College Study Abroad Programs. The Senior Office Assistant has a strong understanding of the process to apply and go abroad on a Saint Mary's study abroad program.

JOB SUMMARYAs an Administrative Assistant II, you will provide essential administrative support to facilitate the smooth operation of the organization. You will perform a variety of tasks, including managing correspondence, scheduling appointments, organizing meetings, and handling administrative requests. Your strong organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and effectiveness of the team and the overall success of the organization. Administrative Support: Manage and prioritize incoming communications, including emails, phone calls, and mail Draft and edit correspondence, memos, reports, and other documents Maintain accurate records and databases, ensuring data integrity and confidentiality Coordinate travel arrangements, including booking flights, accommodations, and transportation Assist with expense tracking and reimbursement processes Calendar Management and Scheduling: Maintain and update calendars, scheduling and coordinating appointments, meetings, and conferences Send meeting invitations, prepare meeting agendas, and ensure timely distribution of relevant material Coordinate and schedule conference calls, video conferences, and other virtual meetings Meeting and Event Coordination: Arrange logistics for meetings, conferences, and events, including venue selection, catering, and audiovisual setup Prepare and distribute meeting minutes and follow-up action items Track and manage RSVPs, ensuring appropriate attendance and participation Office Support: Serve as a point of contact for internal staff and external stakeholders, providing exceptional customer service Coordinate office supplies and equipment, ensuring availability and functionality Support special projects and initiatives as assigned Occasional reception area coverage Production Responsibilities Assembling tax returns Formatting financial statements and proposals Supervisory responsibilities None Work environment Work is conducted in a professional office environment with minimal distractions Physical demands Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time Must be able to lift up to 25 pounds at a time Travel required No Required education and experience High School Diploma (or GED or High School Equivalence Certificate) 1 - 2 years of relevant experience Proficient in using office software and tools, including MS Office Suite (Word, Excel, Outlook, PowerPoint) Preferred education and experience Software: Engagement, CCH Prosystem FH, Axcess Tax, Axcess Document, Axcess Workstream, Maconomy, Safesend Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the colleague for this job. Duties, responsibilities and activities may change at any time with or without notice. WHO WE ARE UHY is one of the nation's largest professional services firms providing audit, tax, consulting and advisory services to clients primarily in the dynamic middle market. We are trailblazers who bring our experience from working within numerous industries to our clients so that we can provide them with a 360-degree view of their businesses. Together with our clients, UHY works collaboratively to develop flexible, innovative solutions that meet our clients' business challenges. As an independent member of UHY International, we are proud to be a part of a top 20 international network of independent accounting and consulting firms. WHAT WE OFFER POSITIVE WORK ENVIRONMENT Enjoy a collaborative and supportive work environment where teamwork is valued. ATTRACTIVE COMPENSATION PACKAGES Our compensation is competitive and tailored to reflect the role, qualifications, and expertise of each individual. COMPREHENSIVE BENEFIT PACKAGE Access comprehensive benefits including group health insurance, dental and vision coverage, 401(k) retirement plans, and generous paid time off (PTO) allowances.

Provides support to management to contribute to the overall efficient operation of the department. ESSENTIAL REQUIREMENTS Responsible for managing vehicle titles held as collateral for loans. This role involves collecting, processing, and maintaining vehicle titles, placing liens, and ensuring compliance with state and federal regulations. Collects and processes vehicle titles from customers and dealerships. Verifies the accuracy and completeness of title documents. Ensures all titles are properly recorded and stored securely. Places liens on vehicle titles as required by loan agreements. Ensures all lien placements are accurately recorded in the bank's system. Responds to customer inquiries regarding vehicle titles and liens. Works closely with loan officers and other bank staff to resolve title-related issues. Regular and predictable attendance is an essential requirement of the position. Completes assigned compliance training related to the position. Stays updated on all applicable laws and regulations that apply to the position and comply with the requirements. NON-ESSENTIAL FUNCTIONS Performs all other duties as assigned. EXPERIENCE/SKILLS One (1) year of experience in a similar role, preferably in a banking or automotive environment. Strong knowledge of vehicle title and lien processes. Excellent attention to detail and organizational skills. Strong communication and interpersonal skills. Ability to work independently and as part of a team. Proficiency in Microsoft Office Suite. EDUCATION High school diploma or equivalent; bachelor's degree in finance, business, or related field preferred. TRAVEL REQUIREMENTS Minimal or occasional travel for meetings, projects or training as needed. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. While performing the duties of this job, the employee is required to sit, stand and walk; use hands and fingers to operate keyboard and other office equipment; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop or kneel. The employee may occasionally lift and/or move up to 10 pounds. EQUIPMENT MS Office PC, fax, phone and standard office equipment.

At Bethany Christian Services, we believe families provide the strongest foundation for care and connection. That's why we focus on strengthening and empowering families, always advocating for family-centered solutions to keep children safe. Our work Administrative Assistant, Administrative, Program Manager, Case Manager, Assistant

Job Title: Executive Administrative Assistant At Beacon Kalamazoo, we are dedicated to delivering exceptional healthcare through innovation, leadership, and operational excellence. The Executive Administrative Assistant plays a critical role in supporting senior leadership by ensuring seamless administrative operations. This role requires initiative, independent judgment, and the ability to interact effectively with internal and external stakeholders, including medical professionals, board members, and community leaders. Responsibilities include calendar management, communication coordination, travel arrangements, report preparation, and special project execution, all while maintaining the highest level of confidentiality and professionalism. Core Responsibilities: Executive & Administrative Support * Manage the executive's calendar, scheduling, and daily workflow to optimize efficiency. * Prepare and organize meeting materials, reports, and professional presentations. * Draft, review, and finalize correspondence, forms, charts, and statistical reports with attention to confidentiality. * Take and transcribe meeting minutes and dictation for leadership discussions. * Screen and direct visitors, calls, and inquiries, ensuring alignment with policies and procedures. * Prioritize and respond to incoming correspondence, identifying urgent matters and facilitating appropriate action. * Serve as a liaison between the executive office, physicians, board members, and community stakeholders. * Maintain and optimize record-keeping and filing systems for accessibility and compliance. Travel & Event Coordination * Arrange executive travel, accommodations, and conference registrations. * Prepare travel itineraries and oversee expense reimbursement processes. * Assist in planning and executing high-level site visits, board meetings, and executive events. * Organize and distribute materials for governance meetings, committee sessions, and leadership functions. Project Management & Strategic Support * Gather, analyze, and synthesize data to prepare executive-level reports and insights. * Lead and support special projects within the executive's service line. * Provide administrative support to Directors and cross-functional teams within the organization. Organizational Responsibilities: * Actively participate in departmental and executive meetings, ensuring alignment with organizational priorities. * Complete all mandatory training, annual competencies, and regulatory requirements within designated timeframes. * Maintain active certifications/licenses, including BCLS (CPR) if required. * Ensure compliance with all Beacon Health System policies, regulatory agencies, and survey processes. * Adhere to safety protocols, ergonomic practices, and universal precautions in the workplace. * Be flexible and available for overtime or schedule adjustments as necessary. Commitment to The Beacon Way: The Executive Administrative Assistant will actively uphold and embody The Beacon Way, including: Leveraging innovation to enhance operational efficiency. Developing human talent and leadership within the organization. Driving performance improvements aligned with Beacon's mission and strategic goals. Holding accountability for excellence in all areas of responsibility. Utilizing data and technology to support decision-making and continuous improvement. Communicating clearly and consistently to foster collaboration and trust. Education & Experience: * High school diploma or equivalent required; additional coursework in business, office administration, or healthcare administration preferred. * Minimum of two to three years of progressively responsible administrative experience, preferably supporting senior leadership in a healthcare or corporate environment. * Strong understanding of organizational policies, procedures, and healthcare operations. Knowledge & Skills: * Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and internet research. * Strong analytical, problem-solving, and organizational skills with the ability to manage multiple priorities. * Excellent interpersonal and communication skills, capable of engaging with high-profile individuals with professionalism. * Ability to handle confidential and sensitive information with discretion. * High attention to detail with the ability to anticipate needs and proactively address challenges. Working Conditions & Physical Demands: * Office-based role with standard business hours, occasional extended hours as needed. * Ability to perform essential job functions effectively, including sitting, typing, and attending meetings. This position is critical to ensuring executive operations run smoothly, enabling Beacon Health System to maintain its mission-driven commitment to healthcare excellence. #BHClerical25

Reporting directly to the President and CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. DUTIES AND RESPONSIBILITIES: Completes a broad variety of administrative tasks for the President & CEO including: managing an extremely active calendar of appointments; reviewing and prioritizing the President's electronic and physical correspondences; composing and preparing correspondence that is confidential; completing expense reports; ordering and picking up meals; setting up and cleaning up meeting rooms; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for meetings. Plans, coordinates and ensures the President's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the President's time and office. Communicates directly, and on behalf of the President and CEO, with Board members, donors, patients, staff and others, on matters related to President's programmatic initiatives. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. Works closely and effectively with the President to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated. Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the President's ability to effectively lead the company. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Serves as the President's administrative liaison to FHC's board of directors. Assists board members with travel arrangements, lodging, and meal planning as needed. Maintains discretion and confidentiality in relationships with all board members. Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format. Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings. Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings. Facilitates cross-divisional coordination of travel and outreach plans. Ensures that the President's bio is kept updated and responds to requests for materials regarding the President and the organization in general. Edits and completes first drafts for written communications to external stake holders. Follows up on contacts made by the President and supports the cultivation of ongoing relationships. Edits all, and creates acknowledgement letters from the President to donors, patients and others. QUALIFICATIONS: Must be a licensed Notary Public or eligible and willing to become a Notary Public. Possess a valid driver's license, clean driving record and must be able to provide own reliable vehicle for assigned duties. Ability to exercise good judgment in a variety of situations. Strong written and verbal communication, administrative, and organizational skills. Ability to maintain a realistic balance among multiple priorities. Experience and interest in internal and external communications. Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms. Very strong interpersonal skills and the ability to build relationships with stakeholders, including Board members, donors, patients, staff and others. Expert level written and verbal communication skills. Demonstrated proactive approaches to problem-solving with strong decision-making capability. Emotional maturity. Highly resourceful team-player, with the ability to also be extremely effective independently. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment. Forward looking thinker, who actively seeks opportunities and proposes solutions. EDUCATION/EXPERIENCE/CERTIFICATIONS/LICENSES: Bachelor's degree required. Strong work tenure: five to 10 years of experience supporting C-Level Executives, preferably in a non-profit organization.

Salary: $42,000 - $48,000 annually Why This Opportunity Stands Out Reliable and Reputable Employer: Work for a well-established organization with a strong presence in the South Bend area and a reputation for operational excellence. Supportive Office Culture: Join a team that values organization, communication, and mutual respect in a fast-paced but friendly environment. South Bend Lifestyle Perks: Enjoy a vibrant city with access to Notre Dame, cultural events, and a revitalized downtown-all with a manageable cost of living. Career Stability and Growth: This role offers long-term stability with opportunities to grow into office management or executive support roles. Training and Impact: Receive structured onboarding and play a key role in keeping operations running smoothly and efficiently. Key Responsibilities Manage scheduling, correspondence, and document preparation for internal teams Maintain organized filing systems and office records Coordinate meetings, travel arrangements, and event logistics Serve as a point of contact for internal and external communications Support general office operations including supply management and vendor coordination Qualifications Minimum 2 years of experience in administrative support or office coordination Proficiency in Microsoft Office Suite and general office software Strong organizational and communication skills This position is on-site and located in South Bend, Indiana Click here to apply online