Senior administrative assistant jobs in Palmer, PA - 79 jobs

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at ******************* Job Function: Business Support Job Sub Function: Administration & Secretarial Job Category: Business Enablement/Support All Job Posting Locations: Bedminster, New Jersey, United States, Titusville, New Jersey, United States of America Job Description: Intra-Cellular Therapies is rapidly expanding our commercial team to support the pending FDA-approval of lumateperone, and we are looking for an Sr. Administrative Assistant to join our team. This position will report directly to the SVP, Head of Marketing and requires an experienced administrative professional who can effectively manage several tasks and managers simultaneously. The position is responsible for administrative support to the commercial leadership team (SVP, Head of Marketing, Sr. Director, Franchise Strategy & Key Accounts) and the Directors within the commercial team. Responsibilities General administrative support for assigned Sr. Vice Presidents and their direct reports, including scheduling meetings and appointments, general data entry, information updates, reporting requirements, preparation of routine correspondence, copying and distribution of documents. Travel coordination (flights/hotels/transportation) and expense reporting. Support coordination of small and large meetings with internal and external business partners. Support vendor purchase requisition and invoicing. Support the general administrative duties in the Bedminster, NJ office, along with other administrative assistants, including reception coverage, managing conference room scheduling, ordering materials and office supplies and office visitors. Attendance in the Bedminster, NJ office will be important; working remotely is expected to be occasional. Location may be changed to Titusville, NJ within the next calendar year. Other projects and duties as assigned. Qualifications Minimum Education: High School Diploma/GED required, Bachelors Degree preferred. Experience Required: 5+ years experience in an administrative support role for senior executives. Experience in fast paced, corporate environment. Project management experience. Previous experience in the pharmaceutical industry preferred. Advanced skill level in MS Office including proficiency in Word, PowerPoint, Excel and Outlook. Basic knowledge of teleconference and videoconference services. Must be able to maintain the highest level of confidentiality, integrity and discretion. Must be able to multi-task and work with changing priorities. Excellent verbal, written, organization and interpersonal skills required. Client service oriented. Detail oriented. Fluency in spoken and written English is required. Required Skills: Preferred Skills: Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Execution Focus, Filing Documents, Microsoft Office, Office Administration, Process Oriented, Professional Ethics, Telephone Etiquette, Travel Planning, Typing The anticipated base pay range for this position is : $50,000.00 - $80,500.00 Additional Description for Pay Transparency: Subject to the terms of their respective plans, employees are eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)). For additional general information on Company benefits, please go to: - ********************************************* This position is eligible to participate in the Company's long-term incentive program. Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits: Vacation -120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado -48 hours per calendar year; for employees who reside in the State of Washington -56 hours per calendar year Holiday pay, including Floating Holidays -13 days per calendar year Work, Personal and Family Time - up to 40 hours per calendar year Parental Leave - 480 hours within one year of the birth/adoption/foster care of a child Bereavement Leave - 240 hours for an immediate family member: 40 hours for an extended family member per calendar year Caregiver Leave - 80 hours in a 52-week rolling period10 days Volunteer Leave - 32 hours per calendar year Military Spouse Time-Off - 80 hours per calendar year

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at ******************* Job Function: Business Support Job Sub Function: Administration & Secretarial Job Category: Business Enablement/Support All Job Posting Locations: Horsham, Pennsylvania, United States of America : We are searching for the best talent for an Sr. Administrative Assistant, Solid Tumor. This hybrid role will be in Horsham, PA. About Innovative Medicine Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at *******************/innovative-medicine The Sr. Administrative Assistant will be a member of the Solid Tumor, U.S. Oncology organization and will provide comprehensive administrative support to the Real-World Value & Evidence Head, Sr. Director Medical Communications & Scientific Exchange, Lung TA Head and Medical Director for New Products. This position requires a highly organized, self-motivated assistant who is comfortable working in a fast paced, complex environment. The successful candidate must possess exceptional interpersonal skills and have the ability to interact with senior/executive level management and engage successfully within all levels of the organization. Key Responsibilities: Manages highly complex business calendar with a keen sense of priorities and time management to ensure maximum use of time by the managers Coordinates Team meetings and other staff and leadership activities of the Heads and Sr. Directors; coordinates all materials, tracks action items, and follows up on activities of manager direct reports and other staff members Acts as liaison between Leadership Team and Organizational Leads Initiates and executes meeting planning including large organizational on and off-site meetings Initiates and processes meeting-related contracts for off-site meetings and events Publishes new hire communications and other departmental communications Coordinates travel arrangements and processes expense reports in a timely manner Manages Division organizational charts and distribution lists Collects and consolidates management data/reports as needed Coordinates and manages recruiting efforts with HR (i.e., assists with job descriptions, postings, interviews, candidate travel, etc.) Assists with onboarding/transition of new team members Provides guidance and leadership to department admin team as needed Manages office supplies and troubleshoots workplace facility/technology issues Manages support regarding SharePoint and other related repositories. Always maintains discretion and confidentiality at all times May perform other duties as assigned Qualifications A high school diploma is required. An associate's degree is preferred. A minimum of 6 years' administrative experience is required. Must be able to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, and rapidly changing environment. Ability to multi-task and work under minimal supervision is required. Excellent verbal and written communications skills are required. Proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) is required. Experience managing complex calendars via Outlook is required. Possess and exhibit a sense of urgency while maintaining a high degree of professionalism is required. The ability to exercise sound judgment is required. Experience with HR systems, productivity tools and portal technology (e.g., Our Source, Workday, SharePoint, IRIS, Zoom) is preferred. Experience working with PO Systems is preferred. This job posting is anticipated to close on 2/4/2026. This position is overtime eligible. Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, please contact us via *******************/contact-us/careers or contact AskGS to be directed to your accommodation resource. Required Skills: Preferred Skills: Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Process Oriented, Professional Ethics, Travel Planning, Typing

Job Description CrossCountry Mortgage is seeking a High-Level Executive Assistant to support a top-producing mortgage company. This is an in-person role for a seasoned EA who thrives in fast-paced environments, exercises strong judgment, and takes pride in being a true right hand to a senior leader. This position goes beyond traditional administrative work. You will play a critical role in keeping the executive focused on growth, leadership, and production by managing details, anticipating needs, and ensuring operations run smoothly and professionally. What You'll Get: Base Salary: $70,000 to $80,000, depending on experience Full benefits package Paid Time Off Long-term growth and opportunities Compensation: $70,000 - $80,000 base salary Responsibilities: Build and maintain effective systems Manage calendar, inbox, and priorities Protect executive time and focus Prepare meetings and follow-ups Support mortgage workflows and initiatives Coordinate office, events, and travel Qualifications: 2-3 years executive assistant experience Strong system-building ability Highly organized and detail-focused Clear communicator with sound judgment Tech-savvy and adaptable About Company CrossCountry Mortgage is one of the top Retail Mortgage Lenders, financing homes across the nation. Founded in 2003 and rapidly expanding ever since, CCM operates in all 50 states with a relentless focus on exceptional customer service, competitive pricing, rapid turn-times, and clear communication.

Long Term Substitute Executive Assistant to the Director of Human Resources/HR Specialist - (26000019) Description This position will be filled through our staffing agency partner, ESS. All applications will be forwarded to ESS for review. Summary/Objective: The Executive Assistant to the Human Resources (HR) Director is responsible for performing a variety of duties designed to support the HR Director as well as the needs of the HR Department. The Executive Assistant performs various confidential high level administrative and employee relations duties related to a variety of HR departmental functions and fosters a positive image of the HR department and Bucks IU. This position regularly manages sensitive information, which requires exercising sound judgement in safeguarding the confidentiality of this information. Essential Functions:1. Confidential Employee:o Maintain a thorough knowledge of the organization and function as an extension of the Director of HR. Manage all inquiries and requests for the HR Director, assessing their urgency, confidential nature, and importance; and respond to requests not requiring the attention of the HR Director. Compile and maintain the security of confidential information; exercise judgement and understanding in recognizing potentially sensitive or confidential subjects such as employee data including, performance evaluations, disciplinary actions and other employee related items (if applicable). 2. Calendar/Schedule Management:o Assist with the management of the HR Director's calendar, plan, and schedule meetings; make travel arrangements, including conference registration and hotel reservations, when necessary. Assist with the planning and preparation of all meetings and events facilitated/chaired by the Director of HR, including the reservation and preparation of rooms, ensuring nameplates are available, preparing agendas and meeting documents, and ordering and overseeing catering arrangements. 3. Communication:o Coordinate, organize, compile, and communicate information relevant to internal and external meetings, including but not limited to, email, voicemail and written correspondence with the HR Director's network of colleagues, Bucks IU employees, educational institutions, community agencies, Pennsylvania Department of Education, Board of Directors, state and federal agencies, school districts, various stakeholders, superintendents (if applicable), school district administrators, administrative staff and all other staff or outside participants. o Prepare correspondence, compose letters, reports, such as board mini-reports, ad-hoc special reports, departmental program intelligence reports, superintendent research briefs, etc. Provide support in proofing documents, sharing drafts of documents for revisions, duplicate and distribute materials, as necessary. o Coordinates, organizes, compiles, and communicates information relevant to meetings with district administrators and administrative staff. These duties include drafting agendas for the Director of HR based on ongoing communications from the following meetings: weekly staff meetings, Advisory Council meetings and any other departmental meeting that requires communication. o Maintain department's SharePoint site, updates all documents, and shared information. 4. Standard Operating Procedures (SOP):o Assists in the SOP creation/management for the Division, including ensuring that SOPs are up-to-date and distributed appropriately. o Oversees maintenance of division SOP's including updates, storage, and distribution of all written documents. HR Department Specific Functions:o Compile and maintain the security of confidential information such as employee investigations, salaries, contracts, employee issues, sensitive information to the Board, departmental and organization information; exercise judgment and understanding in recognizing potentially sensitive or confidential subjects. o Manages and tracks all employee related correspondence, including, but not limited to correspondence letter review and disciplinary correspondence distribution, coordination of all communications (via phone, email, mail and/or face to face meetings) and managing the performance improvement plan timeline for any employee placed on such a plan. o Maintains HR Director's SharePoint site, Listserv, and meeting schedules and communications. Maintains Listserv group and SharePoint portal group for HR Advisory Council members Manages budget, invoices, and payments for HR HRMS system, contracts, and vendors. o Manages and maintains the unemployment compensation process. This includes maintaining all unemployment compensation records, preparing, and processing all unemployment claims, managing any unemployment appeals requests when necessary, and/or attending unemployment hearings or appeal hearings. The HR Executive Assistant is also responsible for reviewing and processing of the quarterly Unemployment Compensation reports. o Reviews, edits, and generates all personnel action forms and/ or New Hire Forms (PAF's and NHF's) for any/all staffing changes. o Handles personnel agenda for board meetings and complete board letters. o Maintains organizational charts for HR department. o Manages all internal HR Department purchases and reconciles for yearly budget planning. Partners with Bucks IU Business office for departmental Purchase Requisitions. o Reconciles and manages HR Director's PNC P-Card account. Includes uploading receipts, inputting budget information, and entering any relevant purchase information. o Inputs new contract/agreement information into Contract Logix for HR Department and legal review. o Submits Board Doc information and request for any HR Department Board motions. o Assists in verification and submitting monthly Personnel Agenda for Board Agenda. Other Duties: Position description does not express, nor does it imply that the above duties are the only duties to be performed by the incumbent(s) in this position. Additional duties may be assigned as needed. Competencies:Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in-group problem solving situations; Uses reason even when dealing with emotional topics. Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others. Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things. Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed. Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals. Cost Consciousness - Works within approved budget; Contributes to profits and revenue; Develops and implements cost saving measures; Conserves organizational resources. Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; promotes a harassment-free environment. Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values. Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity. Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions. Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals. Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly. Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly. Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed. Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention. Supervisory Responsibility: There is no supervisory responsibility with this position. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit and use hands. The employee is frequently required to walk; reach with hands and arms and talk or hear. The employee may be required to stand for long periods, and to climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Position Type/Expected Hours of Work: This is a full-time, 260-day calendar position. Days and hours of work are Monday through Friday. Hours of work are from 8:30 a. m. to 4:30 p. m. Hours are dependent on the needs of the districts. Occasional evening and/or weekend work may be required as job duties demand. Travel: Little travel to client locations is expected for this position. Qualifications Education and Experience:· Bachelor's degree in human resources or related field beneficial· Minimum of three years in HR required. · Human Resources Certification (PHR, SPHR, SHRM-CP or SHRM-SP) beneficial· Minimum two years' experience with employee relations beneficial· Demonstrates experience with employee relations cases and employment law (ADA, FMLA and other federal and state regulations) Knowledge, Skills, and Abilities:· Excellent writing and editing skills required. · Excellent management, organizational, planning, and interpersonal communication skills· Skilled in Microsoft Office products including Excel, Word, PowerPoint, and Outlook· Experience with HR reporting beneficial. · Ability to create, manage and edit spreadsheets and varied reports. · Ability to maintain financial and budgetary records for multiple accounts. · Time management skills a must Work Authorization/Security Clearance (if applicable): Citizenship or work authorization to work in the United States required. EEO/AA/VEVRAA Employer: The Bucks IU is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Bucks IU does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws. Primary Location: US-PA-DOYLESTOWNWork Locations: Bucks IU Administrative Office 705 Shady Retreat Rd DOYLESTOWN 18901Job: Administrative SupportOrganization: Bucks IU Business UnitSchedule: Full-time Employee Status: RegularJob Posting: Jan 20, 2026, 3:18:20 PM

DIRECT HIRE Financial Office Administrator opportunity! We're looking for an organized, proactive and detail-oriented Administrator for a Financial Services office in Allentown, PA. This is a great opportunity for someone looking to grow in the financial services industry while providing high-level administrative and client support. Duties Manage the CEO/President's calendar, emails, meeting prep, and follow-up tasks Assist with financial planning materials, client data collection, and basic plan reports Maintain accurate client information in CRM systems Prepare and organize documents, meeting notes, and internal correspondence Support billing processes, client communications, and general office operations Serve as an internal SmartOffice Subject Matter Expert Help keep workflows, projects, and team action items on track Contribute to HR/culture initiatives and assist with assessments Provide a polished, professional experience for clients and visitors Requirements Bachelor's degree required Proven experience providing operational support to a professional individual or team in a fast-paced environment Background in Financial Services, Insurance, or related professional services required Proficiency in Microsoft Office; familiarity with SmartOffice CRM a plus Professional presence, excellent judgment, and a client-first mindset Gage is a trusted professional recruiting firm with over 40 years of experience, connecting top talent with career opportunities in multiple sectors. With a people-first approach, Gage empowers and connects employers and candidates across multiple industries, including finance, accounting, administrative, manufacturing, skilled trades, and more. Gage specializes in direct-hire skilled and professional placements, as well as contract jobs, internships and temporary roles with local, national and global employers. Gage is an equal opportunity employer headquartered in Reading, Pennsylvania. #TalentAcquisition #SearchSolutions #StaffingSolutions #JobOpportunities #HiringNow #Jobs #JobSearch #CareerGrowth #WorkWithUs #Recruitment #NowHiring #CareerOpportunities #WorkforceSolutions #GageTalent #GageCareers #GreaterReading #Reading #Lancaster #Philadelphia #Pennsylvania #USA #WomanOwned #GageTalentNetwork

Job DescriptionJob Brief: The Executive Assistant will provide high-level administrative support to the Leadership team. Reporting directly to the leadership team, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the team leaders; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities Role Objective: Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization. Key Responsibilities: Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company. Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. Arrange travel and accommodations for executives. Handle AMEX expense report. Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff. Excellent communication and time management skills; proven ability to meet deadlines. Ability to function well in a high-paced environment; performs additional duties as assigned by executives. Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with Be responsive to emails/texts/phone calls, with contact outside normal business hours Welcome the Executive's guests by greeting them, in person or on the phone; answering or directing inquiries. Use discretion, confidentiality, and good judgment to handle C-Level matters. Represent the company and the Executive in a positive light through great follow-through skills and sound judgment. Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance. Complete projects as assigned Organize complex calendars and schedules; resolving any scheduling issues Skills and Qualifications: Bachelor's degree required 3+ years of related experience required in working in an executive assistant role supporting C-Level executives. Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) Ability to communicate effectively and professionally. Flexible hours as dictated by the needs of business for projects and meetings. Preferred Attributes: Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed. Commitment to excellence - perform duties at the highest level possible on a consistent basis. Excellent communicator - able to interact with people of all levels in a confident, professional manner. Demonstrate ability and temperament to work with sensitive information. Team player - have team-oriented experience and approach. Service focus - dedicated to meeting the expectations of the CEO, COO, Leadership and other senior executives by maintaining effective relationships with interested parties. Ability to think outside of the box with a sense of urgency. Please Note: This is an in-office position based in one of our local real estate offices in Newtown, Lahaska, Allentown, Bethlehem, or Doylestown. Remote work is not available.

Energy: We're excited to be opening a brand-new location in Mt. Pocono, PA, and with this expansion, we are hiring for multiple positions. This is a unique opportunity to join Monster Energy at the ground level of a new operation and be part of building something from the start. Forget about blending in. That's not our style. We're the risk-takers, the trailblazers, and the game-changers. We're raw, driven, and unapologetic in how we operate. Monster Energy is more than a brand. It's a mindset. A day in the life: In the position of Administrative Assistant at Monster Energy Company, you will not only serve as a primary coordinator for department communications and logistics but also embody the vibrant and dynamic spirit of our exciting lifestyle brands. Your role will be crucial in ensuring timely, clear, and consistent communication, representing the team both internally and externally. You'll interface with staff at all levels with the highest level of professionalism, reflecting positively on Monster Energy's image. Your contribution will help drive the energy and excitement that our brands, such as Monster Green, Monster Ultra, and others, bring to consumers worldwide. The impact you'll make: Provide administrative support for the department. Activities include a variety of duties such as answering and directing phone calls, calendar maintenance/scheduling, departmental reporting, presentation review and/or preparation, meeting coordination, catering, maintaining office supplies, and handling incoming/outgoing mail, etc. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Anticipate the needs of others to ensure their seamless and positive experience. Provide real-time scheduling support by booking appointments and preventing conflicts. Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Attend to sensitive matters with a high level of confidentiality and discretion while fostering positive relations with internal customers and co-workers. Submit and reconcile expense reports. Who you are: Prefer a Bachelor's Degree in the field of --Business Administration, Communication, or related field of study Additional Experience Desired: Between 1-3 years of experience in an administrative assistant position Additional Experience Desired: Between 1-3 years of experience in office management systems and procedures Computer Skills Desired: Proficient with Microsoft Office. Working knowledge of CONCUR Monster Energy provides competitive total compensation. This position has an annual estimated salary of $20.00 - $26.00 per hour. The actual pay may vary depending on your skills, qualifications, experience, and work location.

Company: Pencor Services, Inc. Shift: Monday-Friday, 8AM-5PM Pencor and its subsidiaries are Equal Opportunity Employers Seeking a friendly and reliable Administrative Assistant to assist with the following at our busy Automotive Service Center. Responsibilities Include: Answering phones Processing orders for vehicle acquisitions through company purchasing platform Creating work orders to accurately track vehicle maintenance and repairs Scheduling Appointments for vehicle maintenance and inspections Updating database by importing and exporting data from one program to another Entering Vendor work orders into the system Maintaining various accounts such as Fuel cards and GPS- adding and removing drivers and vehicles; monitoring speeding etc... Creating and processing monthly invoices in Excel Maintaining Vehicle Spreadsheets: keeping current for multiple companies Renewing Registrations Keeping Insurance Files updated Filing work orders accordingly Utilizing QuickBooks Taking cash and credit payments; processing debits and credits Notifying customers of credits or late payments Maintaining petty cash and deposit log Other duties as assigned Qualifications: H.S. Diploma or G.E.D. Established residency in Pennsylvania Valid PA Driver's License and good driving record Proficiency with Fleet Software a plus Proficiency with Microsoft Office Programs; Outlook, Word and Excel Proficiency using QuickBooks Proficiency maintaining databases and files (both electronic and hard copies) Excellent Data Entry Skills Strong Math Skills Strong Communication Skills - oral and written Strong Organizational Skills Ability to work effectively and professionally in a fast paced environment INDLP

* Provides critical operational, administrative, and coordination support for Good Shepherd Learns & Creates (GSL&C). This role ensures smooth execution of the clinical rotation and observation programs, mandatory education processes, educational activities, event logistics, purchasing, and general departmental operations. The Administrative Assistant works closely with students, universities, clinical teams, Marketing, HR, Nursing, Contract Management, and other internal and external partners to maintain an efficient and positive experience for all stakeholders who engage with GSL&C programs. * ESSENTIAL FUNCTIONS * CLINICAL ROTATION & STUDENT OBSERVER PROGRAM COORDINATION * Coordinates all therapy clinical rotation and student observer programs, including inbox management, stakeholder communication, and onboarding compliance. * Schedules therapy clinical affiliation and observer students across the organization. * Oversees student application cycles; distributes materials to instructors and supports student-instructor placement decisions. * Maintains the annual Clinical Rotation SmartSheet and verifies completeness of onboarding materials. * Communicates with students and site managers to confirm readiness and start dates. * Coordinates the two annual match windows (Fall & Spring) and communicates timelines to university partners. * Maintains and updates the affiliation agreement spreadsheet; partners with Contract Management to ensure agreements remain current. * Ensures student program content on the external website is accurate and updated by coordinating with Marketing. * Monitors the Learn inbox and routes inquiries appropriately. * COORDINATION OF LEARNING ACTIVITIES, EVENT SCHEDULING, & LOGISTICS * Collaborates with content developers to gather required documentation for continuing education unit/credits (CEU) applications. * Submits CEU applications and maintains all CEU approval documentation. * Coordinates event scheduling, logistics, room reservations, communication, and onsite support for GSL&C and research activities. * Coordinates and communicates with internal stakeholders to ensure annual mandatory education content is renewed annually within the learning management system. * ENSURES OPERATION OF ADVANCED TECHNOLOGIES AND LAB EQUIPMENT * Serves as the primary point of contact for technology and equipment issues, coordinating troubleshooting needs with IT, BioMed, external vendors, and internal stakeholders. * Initiates repair or maintenance requests for lab technologies and track progress through resolution; maintain associated documentation. * Maintains inventory of lab equipment, software licenses, and service agreements. * Coordinates scheduling and logistics for lab utilization across clinical programs, research activities, and academic partnerships. * PRODUCES INFORMATION * By transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics as needed and in a very efficient and timely manner. * ASSISTS MANAGEMENT TEAM * By performing administrative and delegated duties that involve confidential information and interaction with members of management, all associates, volunteers, patients/residents/clients and the community. * By arranging travel, planning meetings and events, and participating in special events organization as requested. * ASSISTS THE OFFICE STAFF * By sorting and distributing mail, ensuring receipt of key reports and other duties as assigned. * MAINTAINS DEPARTMENT SECURITY * By following internal policies related to confidentiality. * SUPPLIES * Ensures adequate level of supplies is maintained by inventorying amounts on hand and replenishing stock when needed. * WELCOMES GUESTS AND CUSTOMERS * By greeting them, in person or on the telephone; answering or directing inquiries. * MAINTAINS CUSTOMER CONFIDENCE AND PROTECTS THE ORGANIZATION * By keeping information confidential. * CONTRIBUTES TO TEAM EFFORT * By assisting others when necessary. * QUALIFICATIONS: * To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Education * High School Diploma required * Associate's Degree preferred * Work Experience * 3-5 years of progressive professional assistant experience and responsibility preferred * Experience in healthcare, higher education, or academic clinical placement coordination preferred * Licenses / Certifications * N/A

Employment Status:Full time Shift:Day (United States of America) Facility:100 Health Center Dr - BridgewaterRequisition Number:R157237 Healthcare Administrative Associate - Bridgewater Family Medicine (Open) How You'll Help Transform Healthcare:This is Carilion Clinic ... An organization where innovation happens, collaboration is expected and ideas are valued. A not-for-profit, mission-driven health system built on progress and partnerships. A courageous team that is always learning, never discouraged and forever curious. Headquartered in Roanoke, Va., you will find a robust system of award-winning hospitals, Level 1 and 3 trauma centers, Level 3 NICU, Institute of Orthopedics and Neurosciences, multi-specialty physician practices, and The Virginia Tech Carilion School of Medicine and Research Institute. Carilion is where you can make your own path, make new discoveries and, most importantly, make a difference. Here, in a place where the air is clean, people are kind and life is good. Make your tomorrow with us. Here is the opportunity to apply your skills in a dynamic new environment and maximize your career growth with tools that will help enhance your professional development. We believe that by fostering a supportive and empowering work culture, we can create a positive impact in the world and achieve our goals together. As a healthcare administrative associate, you'll play an important role by maintaining front-office workflow vital to optimizing the efficiency of the medical practice, clinic, and/or department. The healthcare administrative associate job duties include, but may not be limited to the following: Greets, screens, and provides service to patients and visitors. Processes mail, fax, and other documents. Maintains multi-line phone system/switchboard. Schedules, registers, and checks patients in/out. Maintains medical records. Performs data management and spreadsheets. Runs and maintains reports. Performs charge entry. Processes billing documents and researches and resolves issues. Collect co-payments, deductibles, and other self-pay amounts at time of service. Maintains cash box and receipt books. What We Require: Education: High school diploma or GED. Experience: none Licensure, certification, and/or registration: none Life Support: none Other Minimum Qualifications: Must be customer driven, have strong grammar, spelling and punctuation skills, knowledge of medical terminology, knowledge of office procedures and equipment, proficiency in computer data entry/keyboarding, ability to use electronic medical records and good organizational, communication, and interpersonal skills. Knowledge of Microsoft software applications preferred (Word, Excel). Ability to multi-task. Recruiter: HAYLEY OHL Recruiter Email: ************************** For more information, contact the HR Service Center at **************. Carilion Clinic is an Equal Opportunity Employer: We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information, or veterans status. Carilion is a Drug-Free Workplace. For more information or for individuals with disabilities needing special assistance with our online application process contact Carilion HR Service Center at ************, 8:00 a.m. to 4:30 p.m., Monday through Friday. For more information on E-Verify: ******************************************************************* Benefits, Pay and Well-being at Carilion Clinic Carilion understands the importance of prioritizing your well-being to help you develop and thrive. That's why we offer a well-rounded benefits package, and many perks and well-being resources to help you live a happy, healthy life - at work and when you're away. When you make your tomorrow with us, we'll enhance your potential to realize the best in yourself. Below are benefits available to you when you join Carilion: Comprehensive Medical, Dental, & Vision Benefits Employer Funded Pension Plan, vested after five years (Voluntary 403B) Paid Time Off (accrued from day one) Onsite fitness studios and discounts to our Carilion Wellness centers Access to our health and wellness app, Virgin Pulse Discounts on childcare Continued education and training

Job Description JOB PURPOSE Perform advanced, diversified and confidential administrative duties which directly support executives (Vice Presidents). The position requires broad and comprehensive experience, high organization, skill and knowledge of the organization, policies and practices as well as a positive attitude. CORE RESPONSIBILITIES Provides administrative support to the executive and the executive\'s immediate staff with a high degree of integrity, tact, diplomacy, and confidentiality. Communicates requests and information from the executive to managers and others in the organization and follows up on the status of assignments. Assists the executive with managing workflow by scanning, highlighting and prioritizing incoming correspondence, e-mail, verbal requests, etc. and engage in subsequent follow-up of action items. Initiates routine correspondence and resolves routine inquiries. Prepares reports, presentations, agendas, and meeting minutes as required. Creates the reports with multiple aications including but not limited to Microsoft Word, Excel, and PowerPoint. Manages and supports telephone calls, visitors, mail, and email. Coordinates meeting activities, manages executive\'s calendar, prepares travel arrangements, expense accounts and processes contracts/invoices in a timely manner. Maintains effective partnering relationships with other executive administrative support ensuring a high level of teamwork and sharing of appropriate information. Serves as a backup for other executive administrative support as needed. Performs other duties as assigned, i.e. coordinate delegations of authority, new hire set-up. Complies with all policies and standards. Callouts: - Role is hybrid in Allentown, PA office- home Mon/Fri and in office Tuesday, Wednesday, Thursday or more often as required to escort visitors, support meetings and other in-office activities. Required Education High School Diploma and 5 years experience Associate\'s Degree with 3 - 5 years exp Qualifications Proficiency in typing and using multiple computer aications including the MS Office Suite of products, Word, Excel, and PowerPoint. Ability to learn and facilitate Zoom/Teams meetings. High degree of integrity and respect for maintaining confidential information. Ability to prioritize work assignments with flexibility to quickly adapt to rapidly changing priorities and to a changing environment. Ability to clearly convey simple and complex material verbally and written. Ability to remain cooperative and tactful in stressful situations. Ability to work independently with limited supervision or in a team environment. Willingness to learn and share information (as needed) using different methods, for example: PowerPoint, SharePoint. Ability to learn and anticipate future needs and proactively address those needs. Demonstrated mastery in PC skills; experience with presentations and information sharing software; for example, PowerPoint, SharePoint. Experience in supporting an executive officer.

The Work-Family Connection is a non-profit organization that provides before and after school enrichment. We have been in business since 1989. We run before and after school programs in over 30 school districts. Our programs are enrichment based and provide working parents with a place to send their children and know they have homework help, are safe and are able to have fun. Responsibilities for this position include assisting the Site Director in the day-to-day operations of the program, constant interaction with the children as well as the parents, implementing curriculum and activities, assisting with homework, maintaining the safety and supervision of the program. Further, this person needs to be a motivated, team player with a positive attitude. The hours for the after school program are from approximately 2:30pm - 6:30pm, Monday-Friday. Flexible schedules may be available.

Global Channel Management is a technology company that specializes in various types of recruiting and staff augmentation. Our account managers and recruiters have over a decade of experience in various verticals. GCM understands the challenges companies face when it comes to the skills and experience needed to fill the void of the day to day function. Organizations need to reduce training and labor costs but at same requiring the best "talent " for the job. Qualifications Assist employers by performing secretarial and administrative tasks; Coordinate meetings and prepare minutes - Develop presentations, manage expense reports, time recording (vacations, sick days), coordinate travel arrangements, coordinate monthly status reporting, - Maintain department organizational charts, answer phone overflow and make callbacks - Proof and format documents / correspondence, enter contact information into contact management system, maintain file system for contracts and other important documents - Handle facilities and office supply needs, handle and organize incoming mail, review vendor mailings of products and report findings - Coordinate department gatherings (holiday parties, luncheons, major meetings) - Complete special projects as assigned - Work with confidential materials with minimal supervision - Perform other generic office activities High school diploma or general education degree (GED). Proficiency in Microsoft Word, Excel, PowerPoint and Outlook, verbal and written skills, coordination and time management skills, friendly disposition, good telephone etiquette, ability to multi-task. 5 to 7 years of experience. Additional Information $18/hr 6 MONTHS

Document Preparation & Management Draft, prepare, and proofread legal documents including contracts, corporate resolutions, NDAs, agreements, and correspondence. Prepare and organize exhibits, supporting documents, and binders for filings, hearings, or internal reviews. Assist with contract lifecycle management, including tracking deadlines, renewals, and revisions. Maintain organized and up-to-date digital and physical legal files. Corporate Filings & Compliance Prepare and submit state and federal filings, including annual reports, business registrations, corporate governance documents, and UCC filings. Track filing deadlines and ensure timely submission of all required compliance documents. Maintain corporate minute books, entity formations, and related corporate records. Legal Research & Support Conduct legal research on relevant corporate, real estate, regulatory, and compliance issues. Summarize findings and provide case law or statutory support to the Corporate Attorney. Assist with preparation of trial materials, discovery responses, and document production as needed. Administrative & Coordination Tasks Manage the legal calendar, including deadlines, meetings, hearings, and internal reviews. Coordinate with various departments (Accounting, HR, Operations, etc.) to gather information required for legal matters. Support attorney with preparation for mediations, depositions, and internal investigations. Handle correspondence with outside counsel, vendors, and government agencies. General Office Support Maintain confidentiality of all legal matters and sensitive information. Support additional legal projects and administrative tasks as assigned by the Corporate Attorney. Requirements Associate's or Bachelor's degree preferred; Paralegal Certificate required. 2+ years of paralegal experience, preferably in a corporate, real estate, or business law environment Experience with corporate filings, document drafting, or contract management strongly preferred. Strong knowledge of corporate legal processes, filings, and documentation. Excellent written and verbal communication skills. High attention to detail and strong organizational abilities. Ability to manage multiple deadlines and shifting priorities. Proficiency in Google Docs and Google Sheets Ability to work independently and maintain confidentiality at all times.

Premier Development is a real estate development firm that builds new homes, luxury apartments, and active adult communities across Central NJ. As an established and rapidly growing leader in the industry, we strive for continued excellence through our commitment to high-quality land planning, design, construction, and maintenance. We are seeking a reliable Administrative Operations Assistant to join our dynamic team. The incumbent will work onsite in our corporate office, providing support on essential functions for multiple residential projects. This is not a remote or hybrid opportunity. The ideal incumbent will be highly organized, efficient, and self motivated with aspirations to learn all of the corporate functions essential to the day to day operations of a real estate development and property management firm. Job duties include: Provide administrative support to senior level staff Review and process high volume of invoices (utilities, taxes, vendors, purchase orders, etc.), ensuring accurate rates and cost coding across multiple projects/companies Develop proficiency in multiple software programs across various departments Ensure all required documentation is completed and submitted on time Liaise with clients, attorneys, accountant, and other stakeholders to facilitate smooth transactions Prepare for and participate in necessary audits Provide transaction coordination, enacting a critical eye toward cost-efficiency Assist with monthly bank reconciliations and prepare other monthly, quarterly, and annual reporting Ensure compliance with relevant local, state, and federal regulations Complete other general office responsibilities and ad hoc assignments as requested by management Requirements Previous office experience required AP/AR experience including cost coding across multiple projects preferred Bachelors degree or higher level of education required Proficiency in Microsoft Office Suite required Strong analytical skills required Professional demeanor and strong communication skills with a commitment to confidentiality required Must be extremely organized and dependable with high attention to detail Must be able to multi-task Prior experience with Timberscan, Sage 300/Timberline, and Yardi preferred Benefits Premier Development offers paid holidays, PTO, health and life insurance benefits, as well as company-wide annual events! Visit us @ ************************** Premier Development is an Equal Opportunity Employer and does not discriminate based on race, gender, religion, age, sexual orientation, marital status, veteran status, non-disqualifying physical or mental disability, national origin, or other legally protected characteristics. Employment at Premier Development is contingent upon successful completion of a criminal background check.

Christine Valmy, a leader in beauty education and natural skin care, is seeking a Part-time Administrative Assistant to perform a variety of administrative tasks. This is a great opportunity to establish working relationships with Christine Valmy members and contribute to the overall efficiency of our organization. The ideal candidate will be analytical, excellent writing skills, adaptable, reliable, extremely detail-oriented, and computer savvy. Responsibilities will vary day-to-day, but will include data entry, organizing files, facilitating communication with staff, and other tasks as assigned. This role will require 20 -25 hours per week ( 9:00 AM to 2:00 PM)during regular business hours on Monday through Friday ( 3-4 days a week, specific times can be flexible). The Part-Time Administrative Assistant will be required to be on-site in our HQ in Pine Brook, NJ. Responsibilities Act as the point of contact among executives, employees, clients, and other external partners Manage information flow in a timely and accurate manner Manage executives calendar and set up meetings Make travel and accommodation arrangements Format information for internal and external communication memos, emails, presentations, reports Take minutes during meetings Screen and direct phone calls and distribute correspondence Organize and maintain the office filing system Requirements and skills Work experience as an admin. Assistant, Personal Assistant or similar role Excellent MS Office knowledge Outstanding organizational and time management skills Familiarity with office gadgets and applications (e.g. e-calendars and copy machines) Excellent verbal and written communication skills Discretion and confidentiality High School degree Job Type: Part-time This job description in no way states or implies that these are the only duties to be performed by the employee. The employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. We are an Equal Opportunity Employer. We consider applicants for all positions without regard to race, color, creed, religion, sex, national origin, age, marital, veteran status or sexual orientation, the presence of a non-job-related medical condition or handicap, and any other legally protected status. It is our policy to abide by all Federal, State, and local laws concerning discrimination in employment Job Type: Part-time

Ranked by WalletHub.com and Intelligent.com as the #1 community college in New Jersey, Raritan Valley Community College has been serving as an academic and cultural center for Somerset and Hunterdon County residents for over 50 years. The College has been nationally recognized for its service to the community, environmental stewardship, and commitment to diversity. It is home to a Planetarium, Science Education Institute and 3M Observatory; a Theatre offering professional performances for all ages; and an Honors College for high achieving students. The College offers more than 90 associate degrees and certificates, as well as career training and professional development courses. RVCC is located at 118 Lamington Road in Branchburg, NJ. For further information, visit ******************* Job Description: Raritan Valley Community College (RVCC) has an anticipated opening for an Administrative Assistant for Workforce Development. Under the broad supervision of the Executive Director of Workforce Development, the Administrative Assistant provides administrative support to the Workforce Development department. Specifically, the incumbent will provide customer centric, clerical work effort to support the Advanced Manufacturing, Automotive, Customized Training and Professional Development programs and related activities. Essential Duties: Prepare, schedule, manage and maintain ongoing departmental roster for credential and professional development classes, special programs and related instruction. Provide administrative assistance and facilitate communication, in collaboration with Program Coordinators, to support the success of the Employer Advisory Boards. Provide calendar and scheduling support to the Executive Director as needed. Responsible for contract processing and billing support for specialized grants and projects, specifically NJBIA and Customized Training Grants. Provides clerical support associated with daily activities of the Workforce Development Department such as filing, office correspondence and office mailings. Prioritizes and addresses customer service needs of visitors to workforce development department. Supports the account payable and receivable functions of the Workforce Development Department. Coordinates billings and collections in accordance with internal policies and procedures. Execute data entry and oversight related to departmental functions of scheduling, contracting, billing and reporting. Support departmental special projects, outreach and initiatives as needed. Other duties as assigned in the course of execution of departmental business. Requirements: Associates degree required. Minimum of 3 years working in administrative role in office environment. Demonstrated proficiency in the use of Microsoft Office applications (Word, Excel, PowerPoint, Outlook) required. Applicant must exhibit careful attention to detail and display mature judgment. Effective written and verbal communication skills are required. Commitment to exemplary customer service required. Preferred Qualifications: Bachelor's degree in business management, administration, education or public administration, preferred. Experience in contracting, scheduling and accounts receivable, preferred. Familiarization with data management systems, specifically Banner Enrollment Management System, preferred. Application Instructions: As a New Jersey First Act Employer, new employees must establish a primary residence in New Jersey within one year unless an exemption applies. RVCC's starting salary is commensurate with educational qualifications and experience. We also offer an attractive benefits package. To review eligible health, wellness and benefits offered, click on the following link and scroll down: ************************************************************** For consideration of the above position, please submit your cover letter and resume online, by clicking the "apply now" button. We regret that we are unable to respond to each and every resume received. Only those candidates of interest will be contacted directly.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at ******************* Job Function: Business Support Job Sub Function: Administration & Secretarial Job Category: Business Enablement/Support All Job Posting Locations: Horsham, Pennsylvania, United States of America : We are searching for the best talent for an Sr. Administrative Assistant, Solid Tumor. This hybrid role will be in Horsham, PA. About Innovative Medicine Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at *******************/innovative-medicine The Sr. Administrative Assistant will be a member of the Solid Tumor, U.S. Oncology organization and will provide comprehensive administrative support to the Real-World Value & Evidence Head, Sr. Director Medical Communications & Scientific Exchange, Lung TA Head and Medical Director for New Products. This position requires a highly organized, self-motivated assistant who is comfortable working in a fast paced, complex environment. The successful candidate must possess exceptional interpersonal skills and have the ability to interact with senior/executive level management and engage successfully within all levels of the organization. Key Responsibilities: Manages highly complex business calendar with a keen sense of priorities and time management to ensure maximum use of time by the managers Coordinates Team meetings and other staff and leadership activities of the Heads and Sr. Directors; coordinates all materials, tracks action items, and follows up on activities of manager direct reports and other staff members Acts as liaison between Leadership Team and Organizational Leads Initiates and executes meeting planning including large organizational on and off-site meetings Initiates and processes meeting-related contracts for off-site meetings and events Publishes new hire communications and other departmental communications Coordinates travel arrangements and processes expense reports in a timely manner Manages Division organizational charts and distribution lists Collects and consolidates management data/reports as needed Coordinates and manages recruiting efforts with HR (i.e., assists with job descriptions, postings, interviews, candidate travel, etc.) Assists with onboarding/transition of new team members Provides guidance and leadership to department admin team as needed Manages office supplies and troubleshoots workplace facility/technology issues Manages support regarding SharePoint and other related repositories. Always maintains discretion and confidentiality at all times May perform other duties as assigned Qualifications A high school diploma is required. An associate's degree is preferred. A minimum of 6 years' administrative experience is required. Must be able to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, and rapidly changing environment. Ability to multi-task and work under minimal supervision is required. Excellent verbal and written communications skills are required. Proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) is required. Experience managing complex calendars via Outlook is required. Possess and exhibit a sense of urgency while maintaining a high degree of professionalism is required. The ability to exercise sound judgment is required. Experience with HR systems, productivity tools and portal technology (e.g., Our Source, Workday, SharePoint, IRIS, Zoom) is preferred. Experience working with PO Systems is preferred. This job posting is anticipated to close on 2/4/2026. This position is overtime eligible. Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, please contact us via *******************/contact-us/careers or contact AskGS to be directed to your accommodation resource. Required Skills: Preferred Skills: Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Process Oriented, Professional Ethics, Travel Planning, Typing

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at ******************* Job Function: Business Support Job Sub Function: Administration & Secretarial Job Category: Business Enablement/Support All Job Posting Locations: Horsham, Pennsylvania, United States of America Job Description: Johnson & Johnson is recruiting for an Executive Administrative Assistant to support the President, U.S. Oncology, Solid Tumor located in Horsham, PA. Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week. About Oncology Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Our Oncology team is focused on the elimination of cancer by discovering new pathways and modalities to finding treatments and cures. We lead where medicine is going and need innovators with an unwavering commitment to results. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at *******************/innovative-medicine Major Duties & Responsibilities: Team Collaboration: Work closely with administrative and leadership teams, providing support and fostering teamwork. Liaison Role: Act as the bridge between the Leadership Team and key organizational partners. Cross-Department Collaboration: Partner with executive assistants and other departments to ensure seamless operations. Leadership Support: Provide guidance to the broader administrative team, ensuring alignment and efficiency. Meeting & Event Planning: Organize leadership meetings and special events, track action items, and follow up to ensure smooth execution. Travel Coordination: Arrange seamless domestic and international travel, including managing expenses and reports. Mastering Calendar Management: Prioritize and organize a busy schedule for the President, ensuring optimal use of their time and commitments. Policy & Procedure Support: Stay informed about company policies, share important updates, and help staff meet deadlines. Document & Information Management: Prepare organizational charts, maintain SharePoint files, and keep directories up-to-date. Recruitment Support: Collaborate with HR on job postings, interviews, and onboarding new leaders. Onboarding & Transition: Help bring new team members onboard smoothly. Confidentiality & Security: Manage sensitive documents and information with discretion and professionalism Required Minimum Education: High School/Secondary Education or Equivalent required. Bachelor's degree is preferred. Required Knowledge, Skills, and Abilities: 7 years' administrative experience in executive level support. Highly organized and self-motivated, capable of managing diverse tasks and interacting confidently with people at all organizational levels. Possess excellent interpersonal skills, with the ability to communicate effectively and build relationships with senior management and team members. Maintain confidentiality and handles sensitive information with professionalism and discretion. Skilled at balancing multiple priorities while adapting quickly to changing demands. Demonstrate strong verbal and written communication skills. Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, SharePoint, Teams, and Zoom. Experienced in managing complex calendars via Outlook. Work with a high sense of urgency while maintaining professionalism and attention to detail. Excellent organizational skills, with the ability to establish, adjust, and prioritize tasks within a broad scope of responsibilities. Flexible and adaptable, responding resourcefully in a fast-paced and ever-changing environment. Capable of multitasking efficiently and acting quickly to ensure responsibilities are completed in a timely manner. Demonstrate strong collaboration skills, partnering effectively with support teams and colleagues across departments. The ability to manage complexity, work with minimal supervision, and adapt in a fast-paced environment is required Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, please contact us via *******************/contact-us/careers or contact AskGS to be directed to your accommodation resource. Required Skills: Administrative Support, Collaborating, Cross-Functional Collaboration, Microsoft Office Preferred Skills: Event Management, Organizational Knowledge, Presentation Development