Senior administrative assistant jobs in Pinole, CA

SD Mayer & Associates LLP is seeking an experienced Executive Assistant to support the President/CEO of a privately owned real estate venture. This is a dynamic role requiring exceptional organizational skills, discretion, and a strong background in real estate and property management. Key Responsibilities: Manage and coordinate day-to-day tasks related to property management. Partner closely with the President/CEO on both personal and business matters. Collaborate with accounting to ensure timely monthly reporting, billing, and tax compliance. Develop and maintain knowledge of owned properties and relevant market trends. Build and sustain strong relationships with tenants and stakeholders. Qualifications: Minimum 5 years of executive administrative experience within the real estate industry. Strong knowledge of real estate, leases, and property management. Excellent verbal and written communication skills; ability to articulate complex information clearly. Proficiency in Microsoft Office Suite (Outlook, Excel, Word). Proven ability to manage multiple priorities and client engagements. High level of discretion and confidentiality. Entrepreneurial mindset with flexibility and adaptability. This is an opportunity to work directly with a seasoned visionary leader in a thriving real estate venture, where your expertise and initiative will make a significant impact. Job Type: Full-time Pay: $100,000 - $110,000 per year Benefits: Health Benefits/ Time off and more. Schedule: Monday to Friday -9am-5pm (hours may vary based on business needs) Work Location: Russ Building/ San Francisco Financial District We kindly request that third-party recruiters and agencies refrain from contacting us regarding this job posting. We do not solicit or accept unsolicited resumes from third-party recruiters or agencies.

Executive Assistant to CEO 📍 Berkeley, CA About the Opportunity A high-growth real estate investment and development platform is seeking a senior-level Executive Assistant to support the CEO across business, investor, and personal workflows. This is a strategic, high-impact EA role-acting as the CEO's right hand to drive communication, protect time, and ensure execution across a fast-moving environment. What You'll Do Executive Support • Manage and optimize a complex, fast-changing CEO calendar • Prioritize the week across acquisitions, capital markets, portfolio, and operations • Draft emails, summaries, and communication on behalf of the CEO • Coordinate with internal teams, investors, lenders, brokers, and advisors Investor + Internal Coordination • Prepare materials for investor and internal meetings • Organize calls, agendas, notes, and follow-ups • Support capital markets tasks, including decks, docs, and coordination Travel, Events & Logistics • Plan travel, conferences, dinners, property tours, and events • Ensure logistics are proactive, accurate, and seamless Execution & Workflow Management • Track tasks, deadlines, and follow-ups-owning the “close the loop” function • Protect the CEO's time and filter inbound requests • Manage documents, files, and systems across GSuite • Handle personal logistics that influence business scheduling and output Tech & Tools • Use AI tools to draft, summarize, and streamline workflows • Leverage GSuite and project management tools to keep operations running smoothly Who Thrives in This Role Experience • 5-12+ years supporting a CEO, founder, or investment executive • Experience in real estate, private equity, VC, family office, or high-growth environments • Strength supporting executives with heavily external-facing responsibilities Skills & Traits • Elite calendar + communication management • Polished writer with strong professional presence • Discrete, reliable, and strong judgment • Anticipatory, proactive, and calm under pressure • Tech-forward and highly organized • Low-ego, high-output operator Bonus Experience (Nice to Have) • Capital calls • Deal calendars • Investor reporting • Deck preparation

Job Title: Administrative Associate 3 Work Schedule: On-site Rate: $42/hour, Based on experience. Responsibilities: Description:Provide administrative support. Will support the needs of the Department of Neurology including calendaring, meeting scheduling, booking travel, and processing reimbursements. How many years of experience are required? 3 years of office experience minimum preferably long term Top 3 requirements to hire? Demonstrated ability to provide support for calendaring and scheduling meetings, taking care of financial transactions, and booking travel. Oracle Financials experience desired. About Maxonic: Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long-term career needs of our candidates. We take pride in the over 10,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients. Interested in Applying? Please apply with your most current resume. Feel free to contact Jaspreet Singh (********************** / ************* for more details.

Administrative Assistant - Real Estate / Property Management Assignment Type: Temporary with strong potential for Direct Hire Compensation: $25-$30/hour (based on experience) Overview A well-established real estate and property management organization is seeking a reliable and detail-oriented Administrative Assistant to support a residential property portfolio in Sonoma and Solano Counties. This role supports day-to-day property operations and resident services in a fast-paced, professional environment. The position starts as temporary with the potential to convert to a direct-hire role. Key Responsibilities Perform administrative duties including sorting and distributing mail, preparing correspondence, posting and distributing tenant notices, and coordinating with internal teams and external vendors Answer incoming calls and route messages appropriately Maintain an organized and professional front desk environment Manage office supplies and equipment and obtain vendor quotes as needed Maintain, update, and ensure compliance with company and property files Assist with monitoring community policies and house rules Support residents with maintenance work orders by logging, tracking, and following up to ensure timely completion and resident satisfaction Assist with new resident application and move-in processes Respond appropriately during building emergencies such as fire or flood by notifying management or emergency personnel Maintain familiarity with building systems and emergency evacuation procedures Attend required trainings, meetings, and company events Perform additional administrative and operational duties as assigned Qualifications Education and Experience High School Diploma or GED required Minimum of one year of administrative, receptionist, or office support experience Prior real estate or property management experience strongly preferred Knowledge, Skills, and Abilities Proficiency in Microsoft Office including Excel, Word, and PowerPoint Experience with property management systems such as RealPage preferred Strong organizational skills with attention to detail Ability to handle confidential information with discretion and professionalism Excellent written and verbal communication skills Strong interpersonal skills with the ability to interact calmly and empathetically with residents, vendors, and internal teams Ability to work independently, manage time effectively, and meet deadlines Sensitivity to working with diverse populations including seniors, disabled individuals, and low-income residents Requirements Must reside in the San Francisco Bay Area Must be able to support properties located in Sonoma and Solano Counties Valid California Driver's License, proof of auto insurance, and reliable transportation required Physical Requirements Primarily desk-based work with frequent computer use Ability to sit for extended periods Occasional standing, walking, filing, reaching, and telephone use Ability to lift and carry items up to 10 pounds This opportunity offers exposure to the real estate and property management industry with the potential to transition from a temporary assignment into a long-term, direct-hire role based on performance and business needs.

About Drill Tech Drill Tech Drilling & Shoring, Inc. (DTDS) is a design-build contractor specializing in the construction of earth retention systems, soil stabilizations, drilled foundations, landslide remediation, and tunnel and shaft construction. DTDS has 10 subsidiary companies which possess a wide range of expertise including marine construction, rockfall mitigation, microtunneling, and other specialty services. We operate across the greater United States for both the private and public sector. DTDS strives to hire individuals seeking to provide insight and innovative ideas for our growing and dynamic company. We employ individuals that are eager to learn, energetic, and able to multi-task. Applicants must be dependable, conscientious, assertive, and enjoy working in a team environment. Job Description DTDS is looking for a full-time Administrative Assistant for our headquarters in Antioch, CA. A successful candidate will be hard-working, detail-oriented, maintain a positive attitude, and able to lift up to 30 lbs. while being on your feet a good portion of the workday. We are seeking punctual candidates that conduct business in a professional and ethical manner. This position requires excellent communication skills and multitasking capabilities. The role supports multiple departments such as Accounts Payable, Accounts Receivable, Estimating, Project Management, Operations, and general office tasks. Duties of this position include, but are not limited to, the following: Primary Duties: Overseeing clerical tasks Maintains data/edits documents for accuracy Proficiency with printers/scanners for digitizing documents Eager to learn new process/procedures Respectful of company policies, enforcing policies as needed Use and maintain checklists for daily and recurring tasks Qualifications: High School Diploma/GED Equivalent Experience: 1-year minimum office experience Microsoft Office Outlook, Word, Excel, Teams Typing 55 wpm Strong ability for self-sufficiency, organization, and resourcefulness to identify problems and find solutions Compensation Negotiable depending on relevant experience. Health benefits include medical, dental, and vision coverage. Premiums covered by Drill Tech. 401k Plan, 5% company match. Workweek is Monday-Friday 8AM-5PM, 40hrs/wk Equal Opportunity Employer Drill Tech Drilling & Shoring, Inc. is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. Drill Tech promotes a drug-free workplace.

About the job Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams. Duties/Responsibilities Office Management Serve as primary contact for property management and all building-related vendors. Oversee office and field needs, including ordering, managing, and organizing supplies, coordinating deliveries, and maintaining equipment. Coordinate facility services such as cleaning, pest control, HVAC maintenance, fire inspections, alarm permits, and security access. Update and issue key fobs for new employees, and manage access removal when employees separate. Manage recurring vendor services (e.g., copier, shredding, water delivery) and ensure invoices are sent to the Accounting department. Maintain current phone extension lists and office directories in coordination with IT. Answer incoming calls, greet visitors, and route inquiries to the appropriate team members. Receive, sort, and distribute mail and packages, and coordinate outgoing shipments as needed. Administration Coordination Set up and maintain project documentation in ProjectSight, including contracts, submittals, RFIs, PCOs, and change orders. Maintain organized digital and hard-copy filing systems for all project documentation. Ensure data alignment between ProjectSight and Foundation for budgets and executed documents. Manage the submission, tracking, and receipt of submittals, RFIs, transmittals, and related logs. Support project setup, billing, insurance certificates, meeting minutes, and correspondence. Oversee project closeout, including O&M manuals, warranties, attic stock, and as-built documentation. Assist with training coordination, attendance tracking. Manage ProjectSight permissions and collaborate with IT and project partners (e.g., general contractors) to maintain proper system access. Coordinate with Prefab and Warehouse teams on material deliveries, staging, and logistics. Required Skills/Abilities Strong proficiency in Microsoft Excel, Word, and Outlook. Experience with project management software, preferably ProjectSight. Excellent organizational and multitasking abilities. Strong written and verbal communication skills. Ability to prioritize tasks and maintain accuracy under tight deadlines. Professional, proactive, and service-oriented approach to internal and external customers. Education and Experience High school diploma or GED required. Minimum of 3 years of administrative assistant experience, preferably in the construction industry. Working Conditions This position is based in our Vacaville office and is not eligible for remote work. Work may be performed in an office or on active job sites, depending on role and project needs. Office work includes sitting, typing, and using a computer for extended periods. Field environments may involve walking, standing, bending, or lifting materials (up to 30 lbs). Noise levels range from quiet (office) to high (job sites). May require occasional travel to project locations or meetings. REG will provide reasonable accommodations as required by the ADA and applicable state law. Disclaimer The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.

About DL Investment Holdings US, LLC Headquartered in Palo Alto, DL Investment Holdings US, LLC is a diversified investment platform and a wholly-owned subsidiary of DL Holdings Group. We leverage our parent company's robust APAC financial network to bridge capital and opportunities in the US market. Our operations are defined by three core strategic pillars: Real Estate Investment & Management: A full-lifecycle approach to developing and managing ultra-luxury residential communities and investment-grade assets. Family Office Services: Providing bespoke global asset allocation, comprehensive wealth management, and legacy planning for high-net-worth clients. Global Investment: Facilitating cross-border capital deployment and strategic financial advisory. We are dedicated to connecting global vision with local expertise to drive long-term value. Position Overview DL Investments is looking for a motivated and adaptable Assistant to join our team. This entry-level, on-site position is designed for a driven, and energetic individual who is ready to take on diverse challenges in a fast-paced environment. The ideal candidate will be a quick learner, a team player, and willing to contribute across various functions-from administrative support to project coordination and basic financial tasks. We welcome applicants from all academic backgrounds-we value curiosity, hustle, and a can-do attitude. Key Responsibilities Provide administrative and operational support across departments as needed Assist with data entry, document preparation, and file management Support finance and accounting teams with basic tasks such as invoice processing, expense reporting, and record keeping Help coordinate meetings, events, and project-related activities Assist with customer and vendor communications as required Qualifications Bachelor's degree or above (any discipline) 0-2 years of professional experience; internships or campus leadership roles are a plus Strong work ethic, resilience, and willingness to learn Excellent verbal and written communication skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Ability to manage multiple priorities and adapt to changing needs Personal Attributes Highly motivated and proactive Team-oriented with a collaborative spirit Comfortable with ambiguity and eager to tackle new challenges Positive attitude and strong interpersonal skills Reliable and committed to high-quality work Language Skills English (required) Chinese (preferred) DL Investments is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. DL Investments is committed to providing equal employment opportunities to all applicants, including individuals with disabilities. In accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act (FEHA), we provide reasonable accommodations to qualified applicants and employees with disabilities to ensure equal access to the application, interview, and hiring process. If you require a reasonable accommodation to complete your application or to participate in the interview process, please contact us and let us know the nature of your request. Requests for accommodation will be considered on a case-by-case basis in accordance with applicable laws. In accordance with the California Privacy Rights Act (CPRA), DL Investments provides this notice to inform you that, at or before the point of collection, we may collect the following categories of personal information from job applicants: identifiers (such as your name and contact information), professional or employment-related information (such as your resume, work history, and education), and any other information you choose to provide as part of your application. This information is collected solely for recruitment, evaluating your qualifications, and managing the hiring process. We do not sell or share your personal information with third parties for commercial purposes.

RELOCATION ASSISTANCE: No relocation assistance available CLEARANCE TYPE: SecretTRAVEL: NoDescriptionAt Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Northrop Grumman Mission Systems (NGMS) is seeking an Administrative Assistant 5 to support the Vice President of Program Management and their staff for Marine Systems Business Unit (BU). This position will also provide additional support to the broader BU and work cross-functionally with other site and corporate admins as needed. This is an exciting, dynamic environment at the cutting edge of business in the high technology defense industry. The individual in this role will get to work in a challenging, internal and customer-facing role that also has a lot of delegated authority/responsibility while working directly for a business Vice President and their team. This is an onsite position. What You'll Get to Do: The successful candidate will work well in a highly dynamic environment, be an independent thinker, be customer oriented, be proactive and have a track record of working in a fast-paced, multi-faceted environment with a high daily workload supporting multiple managers, employees, and priorities as required. This person will also be seen as a lead to all other admins for the site to organize site related events and other activities as needed. Keys to success include: Working well under pressure. Ability to solve problems independently. Completing requirements in a fast-paced, multifaceted team environment. Roles and responsibilities of Administrative Assistant 5 will include (but not be limited to) the following: Provide comprehensive administrative support to the VP and the Program Management Office, including support for associated programs. Manage the VP's calendar by prioritizing and scheduling meetings, handling quick-turn requests, monitoring upcoming needs, and resolving conflicts. Coordinate domestic and international business travel arrangements, manage documentation requirements, and process expense reports in a timely manner. Follow up on actions on behalf of the VP and execute additional tasks as directed. Handle confidential business matters while maintaining an effective and organized administrative system. Coordinate meetings and events-including internal staff meetings and engagements with customers and VIPs-by arranging venue logistics, conference room reservations, setup, catering, and tracking action items. Manage visitor protocols by arranging badging and greeting visitors, including customers and contractors. Address information requests and communications by answering telephones, screening calls, and forwarding messages. Utilize Microsoft Office to prepare correspondence, generate high-quality reports, presentations, and other documents. Lead and develop the administrative team, fostering a culture of collaboration and high performance. Basic Qualifications: High School Diploma or equivalent and 8+ years as an Executive Assistant or in a similar administrative support role. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and advanced proficiency in Outlook calendar and Microsoft teams. Strong organizational and multitasking skills. Strong attention to detail and a proactive approach to problem-solving. Excellent written and verbal communication skills. Manage confidential information with discretion. Prior experience organizing logistics for meetings, conferences, and company events. US Citizenship required. Preferred Qualifications: Associate's/Bachelor's degree (a background in business administration is a plus) Demonstrated expertise with enterprise intranet solutions (e.g., SharePoint or equivalent) and familiarity with additional systems such as SAP, Concur, ITRIP, Facilities Requests, and IBUY. Advanced proficiency in compiling, analyzing, and generating reports and presentations beyond standard Microsoft Office capabilities. Proven ability to work autonomously in ambiguous, fast-paced environments, prioritizing multiple tasks and adapting to changing needs. Exceptional written and verbal communication skills, including meticulous proofreading and document review. Prior experience in a leadership capacity within an administrative or support function, contributing to operational improvements or team development. Primary Level Salary Range: $79,100.00 - $131,900.00The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit *********************************** U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.

At Clerk Chat, we are redefining telecommunication with AI and making every business conversational. Thousands of customers use Clerk Chat to make and send millions of messages and calls per day for their own sales, support, and marketing needs. It's a big and bold adventure and needs spirited adventurers to join our growing team. We're a team that believes in achieving your highest potential but not at the expense of work-life balance. That's why we have flexible vacation time, agressive bonuses, and creative freedom at the forefront. We're Silicon Valley-based entrepreneurs who have sold companies, gone through the exclusive HF0 AI residency, having previously built teams at Lucasfilm, Samsung, Netflix, DocuSign, and Series B+ Startups. What does a work environment look like at Clerk Chat? Clerk Chat is a hybrid team of in-office and remote employees. Our headquarters is based in San Francisco, just three blocks south of the Embarcadero BART station, making it easy to commute and stay connected. Our in-office team appreciates being in the office five days a week because it fosters real-time collaboration, builds stronger relationships, and helps us move faster. The remote team is strategically based around the US to provide the best experience for our customers and drive impact. This is an exciting time to join Clerk Chat. We're small enough that every individual has a big impact, but we're growing fast enough that there's tremendous room for career advancement. Senior Executive Assistant We're looking for a Senior Executive Assistant, someone who anticipates needs before they're spoken and thrives in the pace of a high-growth startup, to support leadership at Clerk Chat. You're not just a traditional EA; you're a force multiplier who has operated in fast-moving environments, managed complex priorities, and built systems that scale. You understand that in a startup, context shifts faster than calendars update. You can triage competing priorities without being told which matters most and know exactly when to protect time versus when to interrupt. You don't just manage chaos-you create calm from it. What you will do: Move at "founder speed"-anticipate needs, solve problems, and clear obstacles before they slow down leadership Manage complex, ever-changing calendars across time zones, balancing investor meetings, customer calls, and internal priorities Own end-to-end travel coordination, board prep, and executive communications with zero dropped balls Build and optimize operational systems-from expense management to document organization-that scale with the company Serve as a trusted gatekeeper and liaison between leadership and internal teams, investors, customers, and partners Handle confidential information with absolute discretion while maintaining strong relationships across stakeholders Take on special projects that extend beyond traditional EA scope-research, vendor negotiations, event coordination, and more What you will need: 6+ years supporting C-level executives, ideally in a fast-paced tech or startup environment Proven ability to manage competing priorities and make judgment calls independently in ambiguous situations Exceptional organizational skills with obsessive attention to detail and follow-through Strong written and verbal communication-you can draft executive-level correspondence and represent leadership professionally Tech-savvy and comfortable with tools like Google Workspace, Slack, Notion, and CRM systems (Salesforce a plus) Entrepreneurial mindset-you take ownership, anticipate what's next, and don't wait to be told what to do Nice to have: Experience in B2B SaaS, telecom, or AI-focused companies Familiarity with early-stage startup environments and comfort with ambiguity Experience supporting executives through fundraising, board meetings, or M&A processes Background coordinating across distributed or remote teams Clerk Chat provides several benefits to help you bring your best self to work: Competitive compensation and equity packages Health, dental, and vision insurance Flexible vacation time (Unlimited PTO) Catered lunch in the office 401k with 4% match Salary Range: The annual base pay range for this role is: $130,000 - $180,000 Our salary ranges are based on paying competitively for our size and industry and are one part of our total compensation package that also includes benefits and other perks. We also include stock options in this compensation package and believe all employees should have the opportunity to become owners in the company. Individual pay decisions are based on a number of factors. The base pay range provided is subject to change and may be modified in the future. We encourage all qualified candidates to apply! Our recruiting team will carefully review each resume, and we look forward to considering you for this opportunity.

At Counterpart Health, we are transforming healthcare and improving patient care with our innovative primary care tool, Counterpart Assistant. By supporting Primary Care Physicians (PCPs), we are able to deliver improved outcomes to our patients at a lower cost through early diagnosis and longitudinal care management of chronic conditions. The Executive Support team is essential to improving the overall efficiency and productivity of our leadership team. The team is empowered to gather business context, understand the unique priorities of their supported executives, and implement systems to improve their overall effectiveness. As a Senior Executive Assistant at Counterpart Health, you will play a pivotal role in enhancing the effectiveness and productivity of our leadership team. This role involves a mix of executive support, project coordination, and strategic partnership. You'll be a trusted partner to executives, managing complex calendars across time zones, driving meeting strategy and cadence, and ensuring operational excellence through proactive organization and thoughtful problem-solving. Your work will enable our leaders to focus on what matters most-advancing our mission to improve patient care and outcomes through Counterpart Assistant. This role requires exceptional judgment, confidentiality, adaptability, and a deep understanding of how to streamline executive operations in a fast-paced, high-growth healthcare environment. As a Senior Executive Assistant, you will: Be accountable for the calendar of the designated executive(s) and leader(s); schedule large volumes of internal and external meetings across various time zones. Maintain a thorough understanding of Clover and Counterpart's business goals and the priorities/challenges of the leadership team; leverage business context to drive strategy around meeting cadences, formats and information flow for the leadership team. Build and enforce structure into calendars; proactively monitor to ensure there are no conflicts and overall adherence to established scheduling standards; create and review agendas prior to meetings. Hold executive accountable for deliverables; exercise sound judgment to balance internal and external priorities, and push back when necessary to ensure leaders are operating efficiently and focused on what matters most. Provide end-to-end support to designated executive, relieving them of administrative details, projects, and workflows so they can concentrate on high-impact work. Identify opportunities to streamline and improve executive operations; proactively implement structural and organizational improvements that enhance team efficiency. Coordinate international and domestic travel arrangements, mitigating inconveniences and taking into account preferences and comfort, and be available to triage any issues as they arise. Greet guests and ensure onsite and virtual meetings flow smoothly (e.g. ordering lunch, printing materials, managing virtual logistics). Manage and oversee special projects from the leadership team within the executive support team as necessary, maintaining a bias toward action and measurable outcomes. Take on various activities, such as agenda and material prep, meeting minutes and distribution, etc. Success in this Role Looks Like: In the first 90 days: You understand Counterpart Health's mission, priorities, and how leaders operate and their preferences. You've built trust with key leaders and consistently exercise sound judgment. Executive calendars, meetings, and priorities are structured and running smoothly. You proactively identify inefficiencies and propose improvements. In the first 6 months: You're a trusted partner who brings clarity, organization, and accountability to the leadership team. You've implemented process or communication improvements that save time and reduce friction. You consistently balance internal priorities and external commitments with sound judgment. Meeting preparation and follow-through are seamless and reliable. In the future: You're seen as a strategic enabler, anticipating needs and improving how the organization operates. Systems you've built continue to drive executive and team efficiency as the company scales. You model a proactive, customer-centric, and action-oriented approach to every challenge. You should get in touch if: You have 5+ years of experience supporting Executives; experience supporting tech leaders is preferred. You are diligent and strategic, knowing when to push back and how to stay organized to achieve maximum productivity. You have strong interpersonal skills; professional demeanor and discretion is a must. You have excellent written and verbal communication. You have solid time management and organizational skills; you are an expert in administrative practices and procedures. You are tech savvy and have previous experience with Google Apps and Gmail for calendaring. You live in the San Francisco Bay area Benefits Overview: Financial Well-Being: Our commitment to attracting and retaining top talent begins with a competitive base salary and equity opportunities. Additionally, we offer a performance-based bonus program, 401k matching, and regular compensation reviews to recognize and reward exceptional contributions. Physical Well-Being: We prioritize the health and well-being of our employees and their families by providing comprehensive medical, dental, and vision coverage. Your health matters to us, and we invest in ensuring you have access to quality healthcare. Mental Well-Being: We understand the importance of mental health in fostering productivity and maintaining work-life balance. To support this, we offer initiatives such as No-Meeting Fridays, monthly company holidays, access to mental health resources, and a generous flexible time-off policy. Additionally, we embrace a remote-first culture that supports collaboration and flexibility, allowing our team members to thrive from any location. Professional Development: Developing internal talent is a priority for Clover. We offer learning programs, mentorship, professional development funding, and regular performance feedback and reviews. Additional Perks: Employee Stock Purchase Plan (ESPP) offering discounted equity opportunities Reimbursement for office setup expenses Monthly cell phone & internet stipend Remote-first culture, enabling collaboration with global teams Paid parental leave for all new parents And much more! About Counterpart Health: In 2018, Clover Health set out to do something unprecedented: build a clinically intuitive, AI-enabled solution that fits within physicians' workflows to help support the earlier diagnosis and management of chronic conditions. Years later, that vision is a reality, with thousands of practitioners using Counterpart Assistant during patient visits to improve disease management, reduce medical expenses, and drive success in value-based care. With an exceptional team of value-based care and technology experts, Counterpart Health is driving value-based care at the speed of software. Counterpart Health is a subsidiary of Clover Health. From Clover's inception, Diversity & Inclusion have always been key to our success. We are an Equal Opportunity Employer and our employees are people with different strengths, experiences, perspectives, opinions, and backgrounds, who share a passion for improving people's lives. Diversity not only includes race and gender identity, but also age, disability status, veteran status, sexual orientation, religion and many other parts of one's identity. All of our employee's points of view are key to our success, and inclusion is everyone's responsibility. #LI-Remote Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. We are an E-Verify company. A reasonable estimate of the base salary range for this role is $117,000 to $140,000. Final pay is based on several factors including but not limited to internal equity, market data, and the applicant's education, work experience, certifications, etc.

It all started in sunny San Diego, California in 2004 when a visionary engineer, Fred Luddy, saw the potential to transform how we work. Fast forward to today - ServiceNow stands as a global market leader, bringing innovative AI-enhanced technology to over 8,100 customers, including 85% of the Fortune 500 . Our intelligent cloud-based platform seamlessly connects people, systems, and processes to empower organizations to find smarter, faster, and better ways to work. But this is just the beginning of our journey. Join us as we pursue our purpose to make the world work better for everyone. Job Description What you get to do in this role: Schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks. Draft and prepare routine and advanced correspondence including emails, presentations and reports. Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures. Assist leadership and organizations by optimizing usage of time. Make decisions regarding short-term priorities and work activities. Arrange all travel to ensure consistency within company procedures and support organization in obtaining necessary travel documents including Visa/passport, while maintaining Leadership expenses/credit card reconciliation. Arrange all travel to ensure consistency within company procedures and support organization in obtaining necessary travel documents including Visa/passport, while maintaining Leadership expenses/credit card reconciliation. Identify needs and issues within the organization and initiate solutions. Assist internal departments with the setup of new hires. Assist new hires with processes including expense reporting and travel systems and other internal tools. Compile, prepare and process Leadership expenses and credit card reconciliation where needed. Support end-to-end meeting processes as required, including agenda preparation, capturing clear and accurate minutes, tracking actions and decisions, and enabling timely follow-up across stakeholders. Contribute to building strong leadership and EA communities by fostering relationships, supporting forums and networks, and helping create moments that strengthen collaboration, engagement, and culture. Qualifications To be successful in this role you have: Experience in leveraging or critically thinking about how to integrate AI into work processes, decision-making, or problem-solving. This may include using AI-powered tools, automating workflows, analyzing AI-driven insights, or exploring AI's potential impact on the function or industry. 10+ years' experience supporting VP level Experience managing a variety of high priority projects from multiple management and professional levels Desire to grow and take on your own projects while meeting deadlines Exceptional soft-skills Experience with Zoom, Microsoft Office suites (Word, Excel, PowerPoint, Outlook), Box, Concur and Google Docs Experience handling confidential materials FD21 For positions in this location, we offer a base pay of $124,700 - $218,300, plus equity (when applicable), variable/incentive compensation and benefits. Sales positions generally offer a competitive On Target Earnings (OTE) incentive compensation structure. Please note that the base pay shown is a guideline, and individual total compensation will vary based on factors such as qualifications, skill level, competencies, and work location. We also offer health plans, including flexible spending accounts, a 401(k) Plan with company match, ESPP, matching donations, a flexible time away plan and family leave programs. Compensation is based on the geographic location in which the role is located and is subject to change based on work location. Additional Information Work Personas We approach our distributed world of work with flexibility and trust. Work personas (flexible, remote, or required in office) are categories that are assigned to ServiceNow employees depending on the nature of their work and their assigned work location. Learn more here . To determine eligibility for a work persona, ServiceNow may confirm the distance between your primary residence and the closest ServiceNow office using a third-party service. Equal Opportunity Employer ServiceNow is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, national origin or nationality, ancestry, age, disability, gender identity or expression, marital status, veteran status, or any other category protected by law. In addition, all qualified applicants with arrest or conviction records will be considered for employment in accordance with legal requirements. Accommodations We strive to create an accessible and inclusive experience for all candidates. If you require a reasonable accommodation to complete any part of the application process, or are unable to use this online application and need an alternative method to apply, please contact [email protected] for assistance. Export Control Regulations For positions requiring access to controlled technology subject to export control regulations, including the U.S. Export Administration Regulations (EAR), ServiceNow may be required to obtain export control approval from government authorities for certain individuals. All employment is contingent upon ServiceNow obtaining any export license or other approval that may be required by relevant export control authorities. From Fortune. ©2025 Fortune Media IP Limited. All rights reserved. Used under license.

Mavericks Wanted When was the last time you achieved the impossible? If that thought feels overwhelming, you might want to pause here, but if it sparks excitement...read on In 2015, we pioneered a “moneyball for biotech” approach, pooling projects and promising early-stage research from academia together under one financial umbrella to reduce risk and unleash innovation. This model allows science and small teams of experts to lead the way. We build bridges to groundbreaking advancements in rare disease, and develop life-changing medicines for patients with unmet needs as fast as humanly possible. Together we define white space, push boundaries and empower people to solve problems. If you're someone who defies convention, join us and work alongside some of the most respected minds in the industry. Together, we'll ask "why not?" and help reengineer the future of biopharma. What You'll Do We're looking for a highly organized and tech-savvy Senior Executive Assistant to support the EVP, Corporate Development, and provide coordination support for the Chief People Officer. This is a hands-on role for someone who thrives in a fast-paced environment, is comfortable with executive-level communication, and embraces modern tools (including AI productivity platforms) to drive efficiency. You'll manage the EVP's high-volume calendar, support key meetings, and coordinate larger scheduling and projects across the People, IT, and Facilities teams. Responsibilities Support for the EVP, Corporate Development Manage the EVP's complex calendar, prioritizing meetings, resolving conflicts, and ensuring alignment with strategic priorities Coordinate domestic and international travel, prepare detailed itineraries, and manage expense reporting through Concur Prepare, proofread, and edit materials, presentations, and reports for executive meetings Track decisions, deliverables, and follow-ups from meetings to ensure accountability Provide onboarding support for new vendors and agencies when needed, ensuring they have the proper access and documents/enablement required to get them up and running Serve as the primary liaison between the EVP and internal/external stakeholders Handle confidential information with professionalism and discretion Support for the Chief People Officer and cross-functional teams Coordinate scheduling for larger or time-sensitive meetings involving leaders from People, IT, and Facilities Manage logistics for People, IT, and Facilities leadership meetings, off-sites, and events, including agendas, AV, catering, and materials Support cross-functional initiatives and projects requiring senior-level coordination Partner with other administrative staff to maintain consistency and coverage across departments Where You'll Work This hybrid position requires being in the office four days a week (Mon-Wed in Palo Alto, Thurs in SF) to provide hands-on support, manage in-person meetings, and maintain a close connection with both executives and their teams. Who You Are Bachelor's degree and at least 7-10 years of experience supporting senior executives Proven ability to manage multiple high-priority tasks in a dynamic environment Exceptional organization, judgment, and follow-through Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel) and collaboration tools (Teams, Zoom) Demonstrated experience using AI productivity tools such as ChatGPT, Microsoft Copilot, and Claude to enhance workflow, drafting scheduling, and communication Strong written and verbal communication skills High level of integrity and discretion in handling confidential information A proactive, positive attitude and the ability to anticipate needs before they arise Rewarding Those Who Make the Mission Possible We have high expectations for our team members. We make sure those working hard for patients are rewarded and cared for in return. Financial Benefits: Market leading compensation 401K with 100% employer match on first 3% & 50% on the next 2% Employee stock purchase program Pre-tax commuter benefits Referral program with $2,500 award for hired referrals Health & Wellbeing: Comprehensive health care with 100% premiums covered - no cost to you and dependents Mental health support via Spring Health (6 therapy sessions & 6 coaching sessions) Hybrid work model - employees have the autonomy in where and how they do their work Unlimited flexible paid time off - take the time that you need Paid parental leave - 4 months for birthing parents & 2 months for non-birthing parents Flex spending accounts & company-provided group term life & disability Subsidized lunch via Forkable on days worked from our office Skill Development & Career Paths: People are part of our growth and success story - from discovery to active drug trials and FDA pipelines, there are endless opportunities for skill development and internal mobility We provide career pathing through regular feedback, continuous education and professional development programs via LinkedIn Learning, LifeLabs, Spring Health & BetterUp Coaching We celebrate strong performance with financial rewards, peer-to-peer recognition, and growth opportunities #LI-SS1 At BridgeBio, we strive to provide a market-competitive total rewards package, including base pay, an annual performance bonus, company equity, and generous health benefits. Below is the anticipated salary range for candidates for this role who will work in California. The final salary offered to a successful candidate will depend on several factors that may include but are not limited to the type and length of experience within the job, type, and length of experience within the industry, educational background, location of residence and performance during the interview process. BridgeBio is a multi-state employer, and this salary range may not reflect positions based in other states. Salary $110,000 - $155,000 USD

About the role Muon seeks a Senior Executive Assistant to join our team. The ideal candidate is responsible for complex calendar management and scheduling of internal and external meetings across multiple time zones, handling expenses, multitasking across a number of ad hoc projects, preparing documentations for meetings, assisting with presentations and a variety of other day-to-day administrative tasks. The strongest candidates will have experience working in start-up companies and interfacing with investors and board members. This is an exciting role requiring superior attention to detail, great organization and prioritization skills and the ability to plan ahead and to meet tight deadlines, all while juggling multiple critical requests. This role will support our CEO and President, as well as other members of the Executive Leadership team from time to time, with deliverables required for internal leadership, board of directors, and investors. The Senior Executive Assistant role will have a significant impact by enabling their principals to focus on strategic work through the efficient management of complex administrative operations, coordination of key stakeholder communications with the Board and investors, and maintaining confidentiality and integrity in a fast-paced environment. Responsibilities Coordinate meetings, manage schedules, make appointments, arrange travel, and provide other general assistance as required. Exhibit a strong attention to detail, ability to adapt to daily schedules and routines, and a focus on efficiency without sacrificing quality. Plan travel itineraries and make travel arrangements. Assist in organizing and execution of meetings, conference attendance, and off-site events. Reconcile and prepare expense reports. Document and distribute meeting minutes and action items as needed. Perform potentially confidential and complex administrative duties with a high level of integrity and discretion. Collaborate positively and proactively across teams. Qualifications 8+ years of Executive Assistant experience, including 5+ years directly supporting a CEO within a fast-paced, start-up environment Professional experience and strong computer literacy, including expertise in Google Workspace, Slack, and PCs. Superior organizational skills including excellent written and verbal communication. Ability to proactively develop project scope, manage schedules, and follow up with stakeholders appropriately. Initiative in resolving problems and an independent worker, with enthusiasm and an energetic approach to work. Ability to navigate and flourish in a fast-paced, start-up environment. Proven experience managing multiple projects simultaneously and autonomously. Willingness to commute to our Mountain View and San Jose offices at least 3 times per week, and up to 5 days if needed due to business needs. Associates degree preferred Salary The salary range for this role is $149,500 - $163,750, plus a competitive equity grant and comprehensive benefits package. Final compensation will be determined based on skills, qualifications, and experience as assessed during the interview process. About Muon Space Founded in 2021, Muon Space is an end-to-end Space Systems Provider that designs, builds, and operates LEO satellite constellations delivering mission-critical data. Our revolutionary, integrated technology stack enables customers to optimize every dimension of their missions for faster time-to-orbit and superior constellation remote sensing performance. Our state-of-the-art facility in the heart of Silicon Valley is optimized for manufacturing spacecraft and rapid, flexible payload integration at scale. From climate monitoring to national security, Muon Space is dedicated to delivering Earth Intelligence for a safer and more resilient world. Taking Care of Our Team At Muon salary is only part of our total compensation package. In addition to salary, full-time employees receive equity compensation as well as benefits including medical, dental, and vision insurance, a 401k retirement plan, short & long term disability and life insurance. We also offer three weeks paid vacation for new employees, along with 12 paid holidays, unlimited sick time and paid parental leave. Our mission embraces the entire planet and we believe our team should too. Muon is dedicated to creating a diverse and dynamic company and workforce. We believe in equal employment opportunity regardless of race, color, ancestry, religion, sex, age, national origin, citizenship, sexual orientation, marital status, disability, or gender identity. We value diversity in the workplace, and that starts with our applicants. We encourage you to apply, even if you don't check all the boxes, and we look forward to reviewing your application! In addition, if you need a reasonable accommodation as part of your application for employment or interviews with us, please let us know. ITAR/EAR Requirements This position requires access to export controlled information. To conform to U.S. Government export regulations applicable to that information, applicant must either be (A) a U.S. person, defined as a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (green card holder), (iii) refugee under 8 U.S.C. § 1157, or (iv) asylee under 8 U.S.C. § 1158, (B) eligible to access the export controlled information without a required export authorization, or (C) eligible and reasonably likely to obtain the required export authorization from the applicable U.S. government agency. The Company may, for legitimate business reasons, decline to pursue any export licensing process.

Executive Assistant to CEO @ Revi The Revi Mission 🚀 Brick and mortar is not dead but drastically changing, and Revi is leading that change into the future. 31 years ago, Web 1.0 started, and it gave people the ability to click hyperlinks and read text. When Web 2.0 came about 10 years later, it revolutionized the world. It allowed people to do things like buy, ship, mail, shop, and more.In the past, doing these things was only reserved for an in-person physical experience, but they can now be done online. That one technological advancement, though simple, changed the world. Now, the internet is so robust that there are things you can do online that you cannot do in a physical location. This is the next great shift in the market that Revi is calling Web 3.0.Companies are now trying to bring this digital experience into physical stores in their own siloed ecosystems. For example, Uber brings a simplified way to interact with cabs in the physical world, Bonobos brings a simplified way to interact with their physical retail stores, and the Amazon Go store simplifies purchasing in its physical stores. Revi is looking to bring this way of iterating with physical locations to all consumers, no matter what physical store you walk into.Revi offers businesses an in-store digital platform that allows businesses to build long-lasting relationships with their customers and allows consumers to interact with any business they walk into digitally. Our product is a beautifully designed in-store self-ordering system where consumers can buy, pay, get rewards, and much more. The data collected is leveraged to improve the ordering experience and attract new consumers. With a fresh round of funding in the bank from top Silicon Valley seed investors, we are ready to pursue a multi-billion-dollar opportunity. The Revi Role 👩 💻 👨🏾 💻 This position is in person full-time in our San Francisco CA headquarters. Revi is looking for a strategic executive assistant to serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. The ideal candidate is effective at not just managing calendars and emails, but also understanding what a CEO needs on any given day and being three steps ahead of him. The focus of the role is to make the CEO as efficient as possible each day. The Executive Assistant will be the CEO's shadow, attend meetings, take notes, make sure that any action items are executed post-meeting, keep the CEO well informed of upcoming commitments and responsibilities, following up appropriately. The Executive Assistant must work effectively with executive staff, easily steer through changes, and doesn't shy away from ambiguity. As the right-hand support to our CEO, your approachable nature will be integral in fostering a positive company culture. We anticipate this role to be 85% business-related tasks with 15% (or less) personal tasks directly related to the CEO and him staying efficient and effective. If you thrive in fast-paced environments and value collaboration, this is the opportunity to contribute significantly to our success. What You'll Do: 👷🏾 ♂️ -Provide high-level administrative and strategic support to the CEO, proactively planning two steps ahead. -Demonstrate expertise in liaising between the CEO, the executive team, and departments ensuring alignment and clear understanding across all levels. -Serve as the gatekeeper for the CEO's schedule. This includes coordinating meetings with internal & external stakeholders based on their priorities, creating & managing travel arrangements, and ensuring every minute of the CEO's time is used efficiently. -Develop, implement, and execute projects within the executive's area of responsibility, identifying resources and managing projects to completion.-Determine appropriate matters to elevate or not to elevate to the executive for action. Otherwise, delegate to the appropriate support function or act on behalf of the executive to address. -Filter which issues can be solved independently vs those that need executive attention. Proven ability to think and act independently and with a high degree of professionalism and confidentiality. -Be comfortable with a high level of ambiguity and receive minimal direction. Consistently works on complex assignments requiring independent action and a high degree of confidence. -Will provide supervision and guidance to the admin support team. -Manage department budgets and associated processes. -Be keen on company operations, policies, and procedures. Handles details that are highly confidential and critical. Maintains high-level information of a sensitive nature inside and outside the company. -Ensure that the CEO is where he needs to be when he needs to be there in an ever-changing environment. He will have on-site meetings, off-site meetings, and virtual meetings. -Being a sharp negotiator and business-minded; Ability to be objective & effectively negotiate with clients, vendors, suppliers, and even team members. -Perform a broad range of administrative tasks for the CEO, adapting to emerging needs and situations with flexibility. Undertake ad-hoc and/or personal tasks as they arise. Your Impact in this role means you are a: 💥 -Strategic Partner: Work closely with the CEO, not just to keep their day-to-day organized with calendar management, but to think ahead and ensure you don't lose the strategy of the big picture. Anticipating the needs of the CEO is key to this role. -Communication Master: You'll be the linchpin for communications across departments, ensuring messages are sent, received, and understood. Whether crafting updates for the whole company or facilitating crucial conversations, your role is to keep everyone on the same page. Change-Change Agent: As our company evolves, so do our processes and strategies. We need someone comfortable with change who can help manage transitions across departments smoothly and effectively. You should be able to navigate the dynamics of a growing company and facilitate communication strategies that will help others do the same. -Project & Stakeholder Management: You will take detailed notes during meetings, follow up on action items, and hold stakeholders accountable. You will also assist in project management as needed, guiding projects to completion with a focus on clear outcomes and efficiency. -Event Planning & Project Management: You will be key player in planning and executing our annual one-of-a-kind tech conference, Innovation Night, partnering with the CEO, Workplace Specialist, and marketing department to plan, create, and deliver unforgettable events.-Operational Optimization: Constantly seek out and identify areas for process improvement, refining operational and administrative workflows to enhance efficiency and streamline operations across the board. -Meeting Logistics: Manage logistics for CEO's meetings on an as-needed basis, including catering if needed, A/V setup, communication, and ensuring each meeting is flawlessly executed. -Culture Leader: Promote our company culture actively and act as an arm of the leadership team. -Personal Tasks: Beyond the professional scope, you'll also sometimes tackle personal tasks for the CEO. What we expect you'll bring to the role: 😎 - Based in the San Francisco/ Bay Area.- 7+ years of experience as an executive assistant, with a strong background in A, B, or C-seed stage tech startup environments. - 3+ years of experience working as an executive assistant for C-Suite (preferably CEO).- Forward-thinking - executing things the CEO needs before he knows he needs it - High energy Proactive mindset. - Strong under pressure (unbreakable will) and thrives in a dynamic environment with a high degree of ambiguity. - Emotionally Intelligent: Skilled in navigating interpersonal dynamics and resolving gray-area situations with confidence and ease. (Cool, calm, and collected) - Strong Microsoft/Google Office skills are a must (particularly in Excel/Google Sheets where complicated formulas will be used extensively and Powerpoint/ Google Slides where presentation decks will need to be created).- Ability to problem solve independently and through strong partnerships with business partners across Revi. -This position requires periodic availability outside of regular working hours to promptly address unforeseen situations and critical matters as they arise, ensuring seamless support to the organization's operations.- Excellent verbal and written communication skills. - Ability to communicate and build partnerships with all levels of management. - Attention to detail, strong time management, and a self-starter attitude are key skills for success in this role. - Extremely organized to maintain accurate information when handling multiple high-priority projects simultaneously. - Confidentiality is a must; Discreet and Trustworthy: Handling tasks with the utmost discretion and integrity. Ideal candidates agree with the following: 💭- Nothing is impossible. - The key factor is more resourcefulness not just more resources. - Hard things bring out greatness. - The job of an EA is to be in the mind of the CEO before the CEO has time to think it. Our Values ❤️ Heart - A team that is passionate about what they do, with a heart of giving 🔨 Impact - Being a versatile team player with an innovative mind and a firm backbone to make an impact on everything they touch. 🏆 Excellence - A team committed to excellence in all we do, with integrity and supreme service. Perks and Benefits of Joining the Revi Team- Equity package - Competitive salary, bonus - Professional development - Excellent and comprehensive health plans (Medical, dental, vision, etc.)- Unlimited PTO - Organized volunteer events to give back to our community - Off-sites, events, happy hours- Salary 100k-140k

High-growth tech company is looking for a Senior Executive Assistant to support the CFO and CPO. This is an incredible opportunity to work alongside two beloved, respected leaders who oversee G&A functions during a period of significant transformation and growth. In this role, you'll manage complex, fast-moving calendars, draft and triage communications, arrange travel, attend leadership team meetings, drive cross-functional initiatives forward, and oversee another EA. You will also provide support to the leadership team with events, off-site planning, and ad hoc tasks when needed. Someone adaptable to shifting priorities and meetings in real-time, who thrives on execution, can confidently manage workload and capacity, and can build strong relationships across all levels. Previous experience in high-growth tech, startup, or VC environments is a must. This is a hybrid role: Tuesdays/Thursdays in-office, based in downtown San Francisco. 150-170K+ DOE + equity, benefits, 401k, flexible POT and catered lunches. Responsibilities: Provide senior-level support to the CFO and the CPO. Manage complex, ever-changing calendars, prioritizing effectively across competing demands and shifting meetings in real-time as situations evolve. Proactively manage workload and recommend adjustments to protect time and capacity. Manage email inboxes, drafting communications, triaging messages, and flagging follow-ups. Attend leadership team meetings and partner with leaders on cross-functional initiatives and programming. Drive key organizational initiatives forward, ensuring compliance with key deadlines and maintaining team cohesion. Serve as the primary point of contact for the CFO and CPO's leadership teams. Build strong relationships and serve as a pulse point to keep executives informed and initiatives on track. Provide support to the leadership teams with off-site planning, events, team support, and expenses when needed. Oversee and manage an EA who supports two other executives, providing guidance, mentorship, and ensuring consistency in executive support across the leadership team Support team onboarding, organizational changes, and special projects as needed. Qualifications: 8+ years of experience as an Executive Assistant supporting senior leadership in a high-growth tech, startup, or VC environment. Experience supporting HR functions is desired. Execution-oriented with the ability to get things done quickly and efficiently. Strong sense of ownership of tasks and projects through completion. Adaptable and comfortable with constant change, able to pivot in real-time as needs shift. Extremely detail-oriented and meticulous, especially about how things are presented and communicated. Relationship builder who is approachable, warm, and able to work effectively across all levels of stakeholders Strong prioritization skills and ability to quickly shift in a fast-paced environment with competing priorities. Proactive problem-solver, always thinking two steps ahead and anticipating needs. Strong discretion to handle sensitive HR and financial matters with appropriate confidentiality. *Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.

Banking is being reimagined-and customers expect every interaction to be easy, personal, and instant. We are building a universal banking assistant that millions of U.S. consumers can use to transact across all financial institutions and, over time, autonomously drive their financial goals. Powered by our proprietary BankGPT platform, this assistant is positioned to displace age-old legacy systems within financial institutions and own the end-to-end CX stack, unlocking a $200B opportunity and potentially replacing multiple publicly traded companies. Ultimately, our mission is to drive financial well-being for millions of consumers. With over two-thirds of Americans living paycheck to paycheck, 50% holding less than $500 in savings, and only 17% financially literate, we aim to put financial well-being on autopilot to help solve this problem. Senior Executive Assistant to the Founder & CEO Location: San Mateo, CA or San Jose, CA Role Type: Full-time About the Role We are looking for a Senior Executive Assistant to partner closely with our Founder & CEO. This role is central to ensuring the CEO's time, focus, and energy are directed where they matter most. The right candidate will be highly organized, adaptable, and capable of handling sensitive, high-stakes matters with discretion. This position requires someone who has worked directly with founders or C-suite executives in fast-paced, high-growth environments, ideally within Silicon Valley startups. You should have a proven ability to manage complex calendars, prioritize competing demands, and create leverage for a dynamic leader. A sense of urgency, bias for action, and flexibility to work around the CEO's schedule (including after hours when needed) are essential. Key Responsibilities Calendar & Schedule Management: Own and optimize the CEO's calendar, prioritizing meetings and commitments that drive company goals. Time Leverage: Protect the CEO's time by anticipating needs, filtering requests, and ensuring focus on the highest-value activities. Meeting & Preparation: Coordinate, schedule, and prepare the CEO for meetings with relevant materials, briefing documents, and follow-up tracking. Communication Management: Serve as a gatekeeper and liaison, drafting, reviewing, and managing communications on behalf of the CEO. Travel & Logistics: Plan and execute seamless domestic and international travel, including itineraries, accommodations, and contingencies. Execution Support: Track action items, follow up with internal and external stakeholders, and ensure accountability against commitments. Confidential Support: Handle sensitive business and personal matters with professionalism and discretion. After-Hours Availability: Be responsive and flexible to support urgent or time-sensitive matters outside standard business hours. Qualifications 7+ years of experience as an Executive Assistant / Senior Executive Assistant supporting a CEO, founder, or C-level executive. Proven track record of managing complex calendars, schedules, and competing priorities in a fast-paced environment. Strong communication skills-able to write clearly, manage correspondence, and represent the CEO with professionalism. Exceptional organizational and time-management skills, with a sharp eye for detail. High level of discretion, judgment, and emotional intelligence. Comfortable with modern productivity tools (Google Workspace, Slack, Notion, Zoom, etc.). Flexible, adaptable, and committed to making the CEO more effective. What Success Looks Like The CEO's time is focused only on the most strategic and high-value priorities. Meetings and schedules run seamlessly, with proper preparation and follow-up. The CEO operates with clarity, fewer distractions, and greater leverage. Urgent matters are handled quickly, effectively, and often before the CEO is even aware of them. The base salary range for this role will be between $120,000 to $140,000. Final compensation will be determined by a variety of factors, including, but not limited to your location, skills, experience, education, and/or professional certifications. During the phone screening, your recruiter will provide the location-specific salary range for this role. Benefits: 💡 100% paid health, dental & vision care 💰 401(k) match & financial wellness perks 🌴 Discretionary PTO + paid parental leave 🏡 Remote-first flexibility 🧠 Mental health, wellness & family benefits 🚀 A mission-driven team shaping the future of banking At interface.ai, we are committed to providing an inclusive and welcoming environment for all employees and applicants. We celebrate diversity and believe it is critical to our success as a company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender identity, gender expression, sexual orientation, marital status, veteran status, disability status, or any other legally protected status. All employment decisions at Interface.ai are based on business needs, job requirements, and individual qualifications. We strive to create a culture that values and respects each person's unique perspective and contributions. We encourage all qualified individuals to apply for employment opportunities with Interface.ai and are committed to ensuring that our hiring process is inclusive and accessible.

Join our collaborative, inclusive environment that allows you the opportunity to do meaningful, rewarding work. Become part of our family-oriented, welcoming community that strives to prepare each student for a successful future by delivering rigorous and relevant learning experiences that develop their literacy and career-ready skills, cultivate their interests, and build resilience, compassion and confidence. Candidates who receive an offer of employment will be hired contingent upon the satisfactory completion of the following: Fingerprinting/background checks, Verification of freedom from Tuberculosis, and Verification of I-9 Employment Eligibility. See attachment on original job posting Refer to the job posting for a list of experience requirements or if you have any questions or need further clarification, please contact the email address listed in the posting. Refer to the job posting for a list of required skills or if you have any questions or need further clarification, please contact the email address listed in the posting. * Letter(s) of Recommendation (Three (3) required. Two (2) may be personal (non-relative), one (1) must be from current or past employer.) * Other (A pre-requisite of employment for any Clerical position is proof of having taken the Napa Valley Unified School District Clerical Test within the last two years. Please contact the Napa Valley Adult School, 253-3594, to set up an appointment time.) * Resume (Current) Comments and Other Information The Napa Valley School District is committed to equal opportunity for all individuals and does not allow discrimination, intimidation, harassment, including sexual harassment, or bullying based on a person's actual or perceived race, color, ancestry, nationality/national origin, immigration status, ethnic group identification/ethnicity, age, religion, marital status/ pregnancy/ parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, gender expression, genetic information, medical information or association with a person or group with one of more of these actual or perceived characteristics. For questions or complaints, contact our District Equity Officer and District Compliance Officer and Title IX Coordinator for Employee Affairs: Dana Page, Assistant Superintendent Human Resources, 2425 Jefferson St., Napa CA 94558, ************, ***************, ************; and/or District Compliance Officer and Title IX Coordinator for Student Affairs: District Section 504/ADA Coordinator: Rupi Bhatti, Director of Student Services, 2425 Jefferson St., Napa CA 94558, rupi_****************, *************************, ************.

+ Oakland, CA + Executive + AHS Executive Support + Full Time - Day + $44.15 - 73.56/Hour + Req #:42536-31572 + FTE:1 **Alameda Health System offers outstanding benefits that include:** + 100% employer health plan for employees and their eligible dependents + Unique benefit offerings that are partially or 100% employer paid + Rich and varied retirement plans and the ability to participate in multiple plans. + Generous paid time off plans **Role Overview:** Alameda Health System is hiring! Under general direction of the assigned C-Suite Executive, the Executive Assistant-Project Coordinator provides administrative, operational and organizational services as well prepares and implements a variety of studies and inquiries, maintains calendars, coordination of facility projects and coordinates and scheduling of meetings throughout Alameda Health System. May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations. May screen and coordinate interviews for job applicants and orient new leadership employees; perform varied, complex and often confidential administrative support duties for the C-suite level executives of AHS. The incumbent serves as the Project Coordinator of critical programs and projects, as assigned by senior leadership. Performs other duties as assigned. **DUTIES & ESSENTIAL JOB FUNCTIONS:** NOTE: Following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Not all duties listed are necessarily performed by each individual in the classification. Engages in the coordination and planning of operational projects, space utilization and administrative duties. Prepares and maintains detailed spreadsheets, presentations, and personnel requests. Coordinates timekeeping issues or submissions. Initiates correspondence for signature of the appropriate executive, receives incoming correspondence and attaches appropriate supporting documentation and distributes to as appropriate. Maintains accurate records and files related to work performed. Coordinates develop and administer correspondence, attendance minutes, agendas, and action items for assigned departments and committees. Performs office administrative activities such as organizing and maintaining administrative files and ordering office supplies and related equipment; maintains records of purchases. Plans, oversees, reviews, and implements administrative services supporting the executive's activities and functions. Schedules appointments and arranges conferences for the executive and other relevant staff; coordinates travel arrangements and preparing reimbursement requests. Create and update the website of assigned departments in collaboration with the public affairs department Instrumental in Coordinating the onboarding of leadership working in collaboration with recruitment and human resources. Maintains all communications vital to Nursing Leadership throughout the health system. Plans and conducts administrative or operational studies; determines information gathering processes; obtains required information for analysis; evaluates alternatives and makes recommendations; prepares reports and makes presentations. Plans, oversees, reviews, and personally performs a variety of administrative services in support of activities and functions. Prepares and compiles reports from various information systems and databases regarding complex, sensitive and confidential information to implement change for administrative concerns, policies, procedures, functions and operations. Represents and acts as liaison with other departments, representatives of other public and private organizations, program participants and the public; serves on a variety of committees and task forces as needed. Coordinates and administers personal service or consultant contracts; ensures that contract provisions are met and that appropriate approvals are received. Performs revenue and expenditure projections for department's budget; compiles figures, prepares justifications, and coordinates the budget development process; reviews expenditure reports, prepares internal reports and maintains inventory records. Assists the C-suite level executive staff member in managing departmental and associated budgets, including preparing and maintaining detailed spreadsheets, monitoring encumbrances, payments, and journal entries; analyzes budget requests and provides recommendations to the executive staff member. **MINIMUM QUALIFICATIONS:** Required Education: High School diploma or equivalent. Preferred Education: Master's Degree. Required Licenses/Certifications: Certification as a Project Management Professional PMP. Required Licenses/Certifications: Lean Six Sigma Certification: Green Belt. Required License/Certification: Education: Microsoft Office certification required within 12 months of hire, Expert Level. Required Experience: Six Five years office administrative experience; three years as an Executive Assistant II. Alameda Health System is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military background.

The Office of the President is seeking an experienced Executive Assistant (EA) to support and advance the priorities and operations of the university leadership team. This is an integral role in the president's office, frequently connecting with partners and leaders across the university. The EA will support both the university president's Chief of Staff and Vice President for University Affairs & Secretary to the Board of Trustees with exceptional communication, calendaring, and project management skills. Reporting to the university president's Chief of Staff, the EA will thrive in a dynamic environment, adapt seamlessly to evolving priorities, and independently manage projects while exercising sound judgment on complex matters. The EA will professionally interact and coordinate meetings and correspondence with individuals and entities internal and external to the university, including academic officers and faculty, senior level officers and staff, donors, and government officials. The EA will handle sensitive content with discretion, ensuring timely, accurate execution in line with university policies. The EA will collaborate closely with senior leaders and cross-functional teams across the university, building strong relationships, aligning stakeholders, and being part of a culture of teamwork, openness, and optimism in this new chapter of Stanford leadership This role requires advanced executive-level administrative experience and the ability to manage complex tasks and stakeholder relationships. The EA will make decisions that influence relationships within the University and with external partners, quickly learn and grasp priorities, and execute them with informed judgement. The EA embraces continuous learning, mastering systems, policies, and institutional practices, and applying insights to improve processes and outcomes. Success in this position depends on planning several steps ahead, anticipating implications and logistics, and maintaining strong organizational skills to support multiple initiatives and competing deadlines. MINIMUM REQUIREMENTS Education & Experience: Bachelor's degree and seven years of relevant experience or combination of education and relevant experience. Knowledge, Skills and Abilities: * Demonstrated extensive high-level administrative experience supporting executive level individuals. * Excellent verbal and written communication skills, including editing and proofreading. * Excellent planning and organizational skills. * Demonstrated ability to handle sensitive issues and maintain confidentiality. * Demonstrated ability to cultivate positive working relationships and gain the trust and respect of all levels of internal and external constituencies. * Contextual understanding of senior leader's role within the university framework. * Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact. * Ability to multi-task, adapt to changing priorities and meet deadlines. * Advanced computer skills and demonstrated experience with office software and email applications. Physical requirements*: * Constantly perform desk-based computer tasks. * Frequently sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a phone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. * Rarely twist/bend/stoop/squat, kneel/crawl * Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. Working conditions: * Work flexible work schedule including weekends. WORK STANDARDS: * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************* The expected pay range for this position is $112,312 to $142,168 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: * Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. * A caring culture. We provide superb retirement plans, generous time-off, and family care resources. * A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. * Discovery and fun. Stroll through historic sculptures, trails, and museums. * Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information * Schedule: Full-time * Job Code: 4161 * Employee Status: Regular * Grade: I * Requisition ID: 107480 * Work Arrangement : On Site