Senior administrative assistant jobs in South Hill, WA - 821 jobs

Executive Assistant III Seattle, WA-98121 6 months Fully onsite Schedule: 40 hours. 9am-5pm Number and Type of Interviews: 1 Virtual, 1 in-person. Interviewing with HM and chief of staff. Job Description We are seeking a highly motivated and customer obsessed Executive Assistant to support the Vice President of Business Intelligence and Transaction Risk. This is an important area for us requiring strong focus and execution. The role will be responsible for a high volume of tasks including complex calendar management and scheduling, effectively prioritizing amidst a flood of information and requests ensuring appropriate level of urgency is given, monitor/track VPs meetings, priorities and emails and act as proxy when necessary, manage travel and expenses and all administrative support functions for this office. This role is also responsible for managing multiple tasks and action items (documentation, follow up and preparation) for the VP ensuring appropriate and timely action on deliverables. Qualifications: Successful candidates will possess the ability to complete a high volume of tasks and projects with little to no guidance, have impeccable attention to detail, make smart and timely decisions, and react with appropriate levels of urgency to situations and events that require quick response or turnaround. The ideal candidate will also have exceptional verbal and written communications skills, and the ability to switch gears at a moment's notice. High levels of integrity and discretion in handling confidential information is a must and a high degree of professionalism in dealing with senior professionals inside and outside the company is required. At least two years of college required, Bachelors degree preferred. This position requires 5-7 years of experience supporting senior management (VPs, Senior VPs or CEOs) and excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools. Intake call notes: 5-7 years experience. This EA will be overlooking 1 executive's Calendar, travel (domestic and international), events (catering no more than 20-50). Could be supporting 1-2 directors, expense reports (easy to learn). BACHELORS REQUIRED Candidate Requirements Degree/certification: Bachelor's Leadership Principles: none she can think of. Performance indicators: Responsive on slack and email. SLAs

Who We Are Prowess Consulting is a consulting firm that specializes in helping the largest enterprises in the technology industry define, manage, benchmark, and market their solutions and services. We take great pride in investing the time and effort to gain a deep understanding of our clients' technologies, their customers, and the stories and strategies they need to tell to be successful in the market. Our team of technology and marketing experts is immersed in the technology trends that affect our clients' businesses, so we can add value at every stage of engagement to help them succeed. Who You Are Prowess Consulting is looking for a Tour Planner to help our client with scheduling, planning and managing tour requests for their technology center. To be considered for this role, you must reside in the greater Seattle area. This is a full-time job that requires on-site attendance Monday through Friday. No third-party agencies, please . The Role and Responsibilities Scheduling, planning, and managing all tour requests Gathering information and coordinating logistics for tour requests via phone calls and email Managing inboxes, calendars, and booking tools Reporting any technology or maintenance issues Maintaining positive public relations with stakeholders Coordinating catering (as needed) Maintaining documentation (training manuals, templates, etc.) Greeting executive level individuals and act as a liaison to assist the process Qualifications Previous experience in a professional administrative assistant role is required, dealing with the C-suite, preferably in a tech environment Strong organization and multi-tasking abilities a must Effective communication skills, both verbal and written, for interacting with staff, visitors, and external stakeholders For this role, you must be polished professional, knowing how to interact with high-level executives A strong attention to detail is required Proficiency in Microsoft Office applications A positive, proactive attitude is a must. Experience with preparing documents, maintaining filing systems, and using communication tools (email, scheduling systems). Experience with Power BI is required Additional Details The offered pay range for this position is $65,000 - 75,000 per year, depending on experience and geographic location. Prowess Consulting is an equal-opportunity employer, and diversity is a core value for us. We are a Minority/Women-owned Business Enterprise (WMBE) in Washington, and we committed to diversity, equity, and inclusion. At Prowess Consulting, we are passionate about building and sustaining an inclusive and equitable working and learning environment for all employees. We provide a well-rounded benefits package including health insurance, flexible spending account, life and disability insurance, paid time off, and retirement plan investing. For more information, please visit **************************

Title: Data Entry Administrative Assistant (Contract for 2+ months) Compensation: $24-$27/hr Industry: Education is eligible for medical, dental, vision, and 401(k). About the Role An institution in Shoreline, WA is seeking a reliable and detail-oriented Data Entry Administrative Assistant to support a busy department during a period of transition. This role is ideal for someone with strong administrative or data-entry experience, particularly individuals who have supported HR or payroll-related functions. You will play a key role in maintaining data accuracy, processing timesheet adjustments, supporting general administrative operations, and assisting with various reporting tasks. The ideal candidate is proactive, organized, accountable, and comfortable working in a fast-paced environment. Key Responsibilities Enter, audit, and verify employee timesheet data with a high level of accuracy Run query reports and document corrections or adjustments as needed Support administrative functions and assist with day-to-day workflow management Perform manual and electronic filing; maintain updated tracking systems Respond to internal inquiries via email in a timely, professional manner Assist with general office tasks and ad-hoc projects as assigned Collaborate closely with the department manager to reduce administrative workload Uphold departmental policies, procedures, and confidentiality standards Qualifications Required: 1-2+ years of administrative, data entry, or office support experience Strong typing accuracy and attention to detail Basic Excel skills and proficiency with Microsoft Office (Outlook, Word, etc.) Experience entering/retrieving data within an electronic records system (PeopleSoft experience is a plus) Familiarity with automated tracking systems and maintaining organized filing systems Basic mathematical competency Strong written and verbal communication skills Ability to manage multiple tasks, prioritize deadlines, and work with minimal oversight Preferred: Background supporting HR, payroll, or timesheet administration Understanding of WA-state employment or payroll-related guidelines (a plus, not required) Experience in professional services, education, or similar environments Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Team Structure: There is one other admin assistant who will train them but work will be mostly independent. Role Responsibilities: • Acts as office coordinator by managing on-site issues • Orders all kitchen and office supplies • Maintains guest and kitchen areas • Leads the planning, coordinating, and implementing team events • Provides administrative and operational support within a large, diverse team including one or more senior executives. • Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information. • Builds effective relationships with internal/external stakeholders. • Gathers and formats data into regular and ad-hoc reports, and dashboards. • Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. • Dispatches outgoing communications. • Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements • Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. • Makes travel arrangements, booking flight/hotel reservations as needed. • Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. • Thinks creatively and proposes new solutions. • Exercises judgment to identify, diagnose, and solve problems within given rules. • Broader work or accountabilities may be assigned as needed. Must Have Skills: • 1-3 years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and • post-secondary degree in related field of study. • Specialized knowledge from education and/or business experience. • Verbal & written communication skills - In-depth. • Collaboration & team skills - In-depth. • Analytical and problem-solving skills - In-depth. • Attention to detail & organizational skills - In-depth Nice to Have Skills: • Excel proficiency • Post-secondary degree in related field of study • Salesforce experience • Previous financial industry experience

24Seven is partnering with one of our Asset Management clients that is searching for a Office Administrative Assistant to join their team for an exciting new contract! This role is starting ASAP for the next 2+ weeks! Pay $28/hr! A private family office in the Bellevue/Kirkland area is seeking a highly professional Temporary Office Administrative Assistant to provide front-office and administrative coverage while the current Executive Business Partner is on vacation. This role will function as a temporary receptionist and office manager, ensuring smooth daily operations and a polished, confidential office environment. There is potential for full-time consideration based on performance and business needs. Key Responsibilities Serve as the primary front-desk point of contact, welcoming and directing guests with professionalism Manage conference room scheduling, meeting setup, and overall office readiness Open and close the office daily; ensure the office is secure and operating efficiently Provide general administrative support as needed (calendar coordination, document handling, light office tasks) Maintain office organization, supplies, and vendor coordination as required Support a small, high-trust team in a confidential, discreet environment Act as an extension of leadership by maintaining professionalism and operational continuity Qualifications 2-3 years of experience in an executive assistant, office manager, receptionist, or operations support role Experience supporting senior leaders or working in professional services, finance, or investment environments strongly preferred MUST be able to come onsite to Bellevue 8:30A-5:30P Monday-Friday If this is something you would be interested in, apply today as we are conducting interviews ASAP!

At MCG, we lead the healthcare community to deliver patient-focused care. We have a mission-driven team of talented physicians and technical experts developing our evidence-based content and innovating our products to accelerate improvements in healthcare. If you are driven to enhance the US healthcare system, MCG is eager to have you join our team. We cultivate a work environment that nurtures personal and professional growth, and this is a thrilling time to become a part of our organization. With dynamic roles that offer meaningful impact, you'll be able to fully realize your potential. Plus, you'll enjoy world-class benefits and the security, stability, and resources of our parent company, Hearst, with over 100 years of experience. As a Senior Executive Assistant you will be responsible for handling key administrative and project management duties that enable these leaders and their teams to perform at their best. You'll be a confident representative of our executives, ensuring clear communication with clients, partners, and colleagues at every level. At MCG, our Executive Assistant team members are the mysterious force that keeps our organization on track, on time, and on budget. Serving as trusted partners to our Executive leadership, they prioritize engagements, gather critical data for reports and presentations, and foster strong, collaborative relationships across the entire business. We're looking for an experienced Senior Executive Assistant to support our Chief Technology Officer, Chief Product Officer, and Chief Financial Officer. You will: Serve as a trusted representative for MCG's Chief Technology Officer, Chief Product Officer, and Chief Financial Officer. -acting as a central point of contact and resource that reflects their priorities and values. You will also have the opportunity to onboard alongside the new CPO and partner to build the administrative foundation for Product. Handle highly sensitive and confidential information with the utmost discretion, exercising sound judgment to protect leaders' trust and the organization's interests. Masterfully coordinate shifting schedules, complex travel itineraries, and meeting materials across multiple time zones, ensuring that leaders and their teams can remain focused and agile in a dynamic environment. Anticipate the evolving needs of executives and teams, resolving operational and administrative challenges before they arise, and enabling leadership to stay focused on high-impact initiatives. Prioritize and address competing demands proactively, responding swiftly to emerging needs and consistently following through to ensure deadlines are met. Prepare and review reports, meeting minutes, track action items and briefing documents, ensuring accurate, timely, and well-organized information flow that supports informed decision-making. Craft compelling presentations through every stage-from early ideation and research to refined final drafts-using expert PowerPoint skills to help communicate strategic insights and drive alignment. Strategically plan and execute both in-person and virtual meetings or events, overseeing everything from site selection, contract negotiation to day-of on-site logistics and troubleshooting. Tackle ad-hoc projects as requested, demonstrating adaptability and a willingness to dive into new challenges as they surface. Occasionally travel to provide on-site support for team meetings and events. What We're Looking For: A minimum of 5 years' experience as an Executive Assistant or similar providing high-level support to C-level executives. Exceptional organizational and time management abilities, enabling you to prioritize, pivot, and deliver on deadlines in a dynamic, fast-paced setting. Strong, versatile communication skills-written and verbal-that foster respectful, professional interactions across all levels of the organization. Proficiency with Microsoft Office Suite, Confluence, video conferencing platforms, and related applications, ensuring seamless day-to-day operations. Demonstrated ability to maintain confidentiality, exercise sound judgment, and handle sensitive information with absolute discretion. Impeccable attention to detail, ensuring every piece of work is accurate, reliable, and aligned with high standards. A business partner mindset, capable of anticipating needs and delivering solutions proactively. Flexibility and adaptability to thrive in changing environments, working both independently and as an integral team player. A strategic collaborator who partners closely with the Executives and the EA Team to actively contribute insights and value beyond simply executing tasks. Pay Range: $106,000 - 144,000 Other compensation: Bonus Eligible Perks & Benefits: 💻 Hybrid work 🩺 Medical, dental, vision, life, and disability insurance 📈 401K retirement plan; flexible spending and health savings account 🏝️ 15 days of paid time off + additional front-loaded personal days 🏖️ 14 company-recognized holidays + paid volunteer days 👶 8 weeks of paid parental leave + 10 weeks of paid bonding leave 🌈 LGBTQ+ Health Services 🐶 Pet insurance 📣 Check out more of our benefits here: ******************************************* We embrace diversity and equal opportunity and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. Only with diverse thoughts and ideas will we be able to create the change we want in healthcare. The more inclusive we are, the better our work will be for it. MCG Health is a Seattle, Washington-based company. This position can be done from a remote location in Seattle, WA., and will require in-person support as needed. #LI-Hybrid All roles at MCG are expected to engage in occasional travel to participate in team or company-sponsored events for the purposes of connection and collaboration. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. MCG is a leading healthcare organization dedicated to patient-focused care. We value our employees' unique differences and are an Equal Employment Opportunity (EEO) employer. Our diverse workforce helps us achieve our goal of providing the right care to everyone. We welcome all qualified applicants without regard to race, religion, nationality, gender, sexual orientation, gender identity, age, marital status, veteran status, disability, pregnancy, parental status, genetic information, or political affiliation. We are committed to improving equity in healthcare and believe that a diverse workplace fosters curiosity, innovation, and business success. We are happy to provide accommodations for individuals. Please let us know if you require any support.

Expedia Group brands power global travel for everyone, everywhere. We design cutting-edge tech to make travel smoother and more memorable, and we create groundbreaking solutions for our partners. Our diverse, vibrant, and welcoming community is essential in driving our success. Why Join Us? To shape the future of travel, people must come first. Guided by our Values and Leadership Agreements, we foster an open culture where everyone belongs, differences are celebrated and know that when one of us wins, we all win. We provide a full benefits package, including exciting travel perks, generous time-off, parental leave, a flexible work model (with some pretty cool offices), and career development resources, all to fuel our employees' passion for travel and ensure a rewarding career journey. We're building a more open world. Join us. Senior Executive Assistant - OOTC Introduction to Team At Expedia Group, we believe travel opens doors to new opportunities. Our Office of the CEO team enables the success of the CEO and our Travel Leadership Team. As a Senior Executive Assistant, you'll play a vital role in supporting 1-3 senior executives, ensuring smooth daily operations and enabling leadership to focus on strategic priorities. This role offers a unique opportunity to contribute to the success of the leadership team shaping the future of travel and driving impact across our organization. Make an Impact As a trusted extension of our leadership, your work will amplify their ability to focus on what matters most. From expertly managing intricate schedules and driving meeting excellence to tackling diverse administrative challenges with precision, your proactive mindset and problem-solving skills will ensure the Office of the CEO operates at its peak. Together, we'll redefine travel and create meaningful impact across Expedia Group. In this role, you will: Provide comprehensive support services to executive leaders, ensuring outstanding communication, responsiveness, and execution Provide sophisticated Outlook inbox, task, and calendar management. Prioritize inquiries and requests, troubleshoot conflicts with little guidance, make judgements and take actions to ensure smooth day-to-day engagements and effective communications with others Work closely with each executive to keep them well informed of upcoming commitments and responsibilities. Anticipate needs in advance of meetings, conferences, etc. and follow up appropriately Prepare and edit documents as needed, including correspondence, memos, notes, presentations, reports, forms, spreadsheets, slide decks, etc. Ensure well organized and up-to-date travel logistics, expense reports, contact lists, vendor and invoice management, files/records, and other administrative needs Assist in other related duties as needed Experience and Qualifications: 8+ years executive support experience, including supporting senior executives Able to be in office 4-5 times per week Excellent verbal and written communication skills. Ability to speak and write with professionalism and tact in a wide range of circumstances Advanced skills in Microsoft Office Judgement to make appropriate, informed decisions regarding priorities, time, and communication. Able to maintain a high level of integrity and discretion in handling confidential information High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff and community leaders Demonstrated sensitivity to diversity, equity, and inclusion Exceptional organizational skills, follow-through, and attention to detail High initiative, productivity, and agility. Ability to complete a high volume of tasks and projects with limited guidance. Ability to switch gears and react with appropriate speed to situations and events that require quick response or turnaround Technical proficiency to rapidly learn software and troubleshoot/solve technical problems The total cash range for this position in Seattle is $82,500.00 to $115,500.00. Employees in this role have the potential to increase their pay up to $132,000.00, which is the top of the range, based on ongoing, demonstrated, and sustained performance in the role. Starting pay for this role will vary based on multiple factors, including location, available budget, and an individual's knowledge, skills, and experience. Pay ranges may be modified in the future. Expedia Group is proud to offer a wide range of benefits to support employees and their families, including medical/dental/vision, paid time off, and an Employee Assistance Program. To fuel each employee's passion for travel, we offer a wellness & travel reimbursement, travel discounts, and an International Airlines Travel Agent (IATAN) membership. View our full list of benefits. Accommodation requests If you need assistance with any part of the application or recruiting process due to a disability, or other physical or mental health conditions, please reach out to our Recruiting Accommodations Team through the Accommodation Request. We are proud to be named as a Best Place to Work on Glassdoor in 2024 and be recognized for award-winning culture by organizations like Forbes, TIME, Disability:IN, and others. Expedia Group's family of brands includes: Brand Expedia , Hotels.com , Expedia Partner Solutions, Vrbo , trivago , Orbitz , Travelocity , Hotwire , Wotif , ebookers , CheapTickets , Expedia Group™ Media Solutions, Expedia Local Expert , CarRentals.com™, and Expedia Cruises™. © 2024 Expedia, Inc. All rights reserved. Trademarks and logos are the property of their respective owners. CST: 2029030-50 Employment opportunities and job offers at Expedia Group will always come from Expedia Group's Talent Acquisition and hiring teams. Never provide sensitive, personal information to someone unless you're confident who the recipient is. Expedia Group does not extend job offers via email or any other messaging tools to individuals with whom we have not made prior contact. Our email domain ********************. The official website to find and apply for job openings at Expedia Group is careers.expediagroup.com/jobs. Expedia is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.

Job DescriptionSalary: $24-26.50/hr A.I.S., Inc. (AIS) is a national scientific services firm supporting maritime activities requiring certification of compliance with environmental regulations as well as collecting data for use by Federal, State, Municipal, and other government agencies along the US coastline. AIS is looking for an Administrative Assistant to support the Alaska Fisheries Science Centers North Pacific Observer Program (NPOP). Primary Function: The Administrative Assistant will work from the Seattle field office and report to the Program Manager. The successful candidate will support field and management staff working under the NPOP contract for the Alaska Fisheries Science Center. They will assist with reports and file management for other AIS contracts as needed. Duties/Responsibilities: Track and reconcile observer hotel stays and charges. Track and ensure observer certification requirements are up to date. (CPR/First Aid, physicals, REAL IDs, contact info, and observer certification) Track gear inventory in Seattle and Alaska offices. Order more gear and repair gear under the direction of the manager. Issue gear to observers. Contacting inactive and active employees about scheduling work deployments according to field effort needs. Enroll observers into appropriate training/briefings under the direction of the manager by completing briefing forms and registration packets. Create AIS Orientation schedules for observers in training for Manager review. Send meeting notifications to observers. Participate in meetings as requested. Facilitating the delivery and replacement of equipment and personal items that might be lost or damaged during deployment. Conduct Blakeley House Orientation and Tour for new employees. Assist in maintaining property, and keeping house stocked with supplies. Receiving calls in support of ODDS, updating the observer tracker, and other relevant work products. Forwarding the field phone as necessary. Updating Ring Central call rules per the Call Center schedule created by the Manager. Completion of daily, weekly, and monthly tasks and reports. This includes data quality scores for observers that received an NMFS evaluation. Provide transportation to observers in Seattle. Assist with other reports and tracking as needed. Compensation: Candidates will be paid an hourly rate to be negotiated, and total compensation will vary depending on candidates depth of experience. This is a fulltime position. AIS benefits package includes health and dental insurance, vacation, sick and holiday benefits. Minimum Qualifications: Bachelors degree 1-2 years Administrative Assistant Experience Attention to detail Organizational Skills Proficient in Microsoft Suite Preferred Qualifications: Bachelors degree in science related field 2+ years Administrative Assistant experience Experience deploying on commercial fishing vessels as an Observer Travel: No Travel Anticipated. Location: 3216 NE 45th Place, Suite 106, Seattle, WA 98105 Contact: If you would like to apply for this exciting new opening, please visit our Careers Page to submit the required information: Resume Cover letter detailing relevant experience. 3 professional references (name, email address and phone number) All documents must be submitted for your application to be considered. If you have any questions pertaining to this opening, please reach out to our Talent Team or call ************. An Equal Opportunity Employer It is the policy of A.I.S. to recruit, hire, train, promote, transfer and compensate our employees and provide all other conditions of employment including Company sponsored events without regard to race, color, creed, religion, national origin, age, sex, gender identity, genetic information, marital status, lawful alien status, sexual orientation, physical or mental disability, citizenship status, veteran status or any other status protected by applicable law. Must be able to work in the U.S. VEVRAA Federal Contractor Request Priority Protected Veteran Referrals Equal Opportunity Employer

Purpose The Executive Assistant provides direct administrative and strategic support to the Chief Executive Officer (CEO) and the Board of Directors. This role manages complex calendars, correspondence and scheduling; prepares and organizes executive and board materials; coordinates executive-level cross-departmental communication; and supports special projects and initiatives led by the CEO and broader executive team. The Executive Assistant will work as a key liaison between the CEO, Board of Directors, executives, employees, the community, governmental, and elected officials while maintaining confidentiality, integrity, and professionalism. Health, Wellness & Retirement benefits: Medical, dental & vision insurance Paid time off & paid holidays Retirement with contribution match Life & AD&D, pet insurance Employee assistance program, & more! Compensation: The target wage range for this position is $37.22 per hour to $45.54 per hour. Final offers are individually based on various factors, including skill set, years of experience, location, qualifications, work schedule and other job-related reasons. Key responsibilities: Provide executive level administrative support to the Chief Executive Officer (CEO). This includes daily and routine administrative assistance. Manage complex calendars, schedule meetings, and coordinate travel arrangements. Prepare agendas, minutes, and presentations. Ensure the CEO is briefed and prepared for meetings and engagements. Ensure timely follow-up on action items and commitments. Assist with special projects and strategic initiatives as directed by the CEO. Track progress on organizational goals and prepare status reports for the CEO and Board. Conduct research and compile data to support decision-making. Coordinate Board activities with guidance from the CEO. Develop and prepare meeting agendas and packet, prepare resolutions and minutes, manage board communications, track follow-up items, and ensure governance materials are accurate and up to date. Maintain accurate governance files and documents including: Articles of Incorporation, Bylaws, minutes, and various corporate and organization records. Plan and coordinate meetings, retreats, travel, and special functions. Compile and prepare materials, coordinate facilities, meals, technology needs, onsite support, and other logistics. Support executive level coordination by tracking executive deadlines, gathering and synthesizing information, preparing briefing materials, and ensuring timely completion of tasks. Facilitate effective information flow between the executive leadership team and other stakeholders, representing the CEO with professionalism and discretion. Draft, edit, and proofread executive correspondence, presentations, reports, and other documents with a high level of accuracy and clarity. Anticipate needs, identify potential issues, and proactively resolve administrative challenges to support the CEO. Serve as cost center manager for Board and Executive budgets. KEY SKILLS, KNOWLEDGE, & ABILITIES Required for this job: Ability to communicate respectfully and with people of varied racial, education and socio-economic backgrounds. Demonstrated ability to maintain confidentiality. Exercise independent judgment and make appropriate decisions in the routine conduct of business. Strong organizational skills, including the ability to set up and maintain organized and efficient office systems. Ability to manage multiple priorities under tight deadlines. Excellent written and verbal communication skills. High proficiency with Microsoft Office software of products including: Word, Excel, PowerPoint, and Teams. Ability to be detail-oriented, multi-task, organize, problem solve and to follow up on tasks. Ability to display consistent professional and ethical conduct. Ability to read, write and communicate in English and understand basic math Ability to learn from directions, observations and mistakes and apply procedures using good judgment. Ability to demonstrate predictable, reliable and timely attendance. Must be able to abide by HIPAA laws and NCH's policies Preferred for this job: Familiarity with Federally Qualified Health Centers or Community Health Organizations. Experience working with Boards of Directors and understanding of governance practices. Project Management Experience Ability to effectively perform job duties under high levels of activity, variety of conditions and restraints. Ability to be a system thinker. Core Competencies: Professionalism and integrity Strategic thinking and problem-solving Relationship building and collaboration Adaptability and resilience About Neighborcare Health: Since 1968, Neighborcare Health has been removing barriers to health care for our neighbors. We believe everyone deserves a place to call their health care home, where a team of medical, dental and mental health professionals work in collaboration with each patient to develop a personal health improvement plan. We are one of the largest providers of primary medical, dental and behavioral health care services in the Seattle area serving low-income and uninsured families and individuals, seniors on fixed incomes, immigrants, and people experiencing homelessness. Each year we care for nearly 60,000 patients at our nearly 30 non-profit medical, dental and school-based clinics. We ask everyone to pay what they can, but no one is turned away due to inability to pay. Our clinics are located in neighborhoods where health disparities are the greatest, and our care teams, who speak over 55 languages and dialects, are as diverse as our patients. No matter who you are, or where you come from, regardless of your insurance, income or immigration status, you are welcome at Neighborcare Health. Learn more about us here. Full job description will be provided during the interview process

Description At MCG, we lead the healthcare community to deliver patient-focused care. We have a mission-driven team of talented physicians and technical experts developing our evidence-based content and innovating our products to accelerate improvements in healthcare. If you are driven to enhance the US healthcare system, MCG is eager to have you join our team. We cultivate a work environment that nurtures personal and professional growth, and this is a thrilling time to become a part of our organization. With dynamic roles that offer meaningful impact, you'll be able to fully realize your potential. Plus, you'll enjoy world-class benefits and the security, stability, and resources of our parent company, Hearst, with over 100 years of experience. As a Senior Executive Assistant you will be responsible for handling key administrative and project management duties that enable these leaders and their teams to perform at their best. You'll be a confident representative of our executives, ensuring clear communication with clients, partners, and colleagues at every level. At MCG, our Executive Assistant team members are the mysterious force that keeps our organization on track, on time, and on budget. Serving as trusted partners to our Executive leadership, they prioritize engagements, gather critical data for reports and presentations, and foster strong, collaborative relationships across the entire business. We're looking for an experienced Senior Executive Assistant to support our Chief Technology Officer, Chief Product Officer, and Chief Financial Officer. You will: * Serve as a trusted representative for MCG's Chief Technology Officer, Chief Product Officer, and Chief Financial Officer. -acting as a central point of contact and resource that reflects their priorities and values. You will also have the opportunity to onboard alongside the new CPO and partner to build the administrative foundation for Product. * Handle highly sensitive and confidential information with the utmost discretion, exercising sound judgment to protect leaders' trust and the organization's interests. * Masterfully coordinate shifting schedules, complex travel itineraries, and meeting materials across multiple time zones, ensuring that leaders and their teams can remain focused and agile in a dynamic environment. * Anticipate the evolving needs of executives and teams, resolving operational and administrative challenges before they arise, and enabling leadership to stay focused on high-impact initiatives. * Prioritize and address competing demands proactively, responding swiftly to emerging needs and consistently following through to ensure deadlines are met. * Prepare and review reports, meeting minutes, track action items and briefing documents, ensuring accurate, timely, and well-organized information flow that supports informed decision-making. * Craft compelling presentations through every stage-from early ideation and research to refined final drafts-using expert PowerPoint skills to help communicate strategic insights and drive alignment. * Strategically plan and execute both in-person and virtual meetings or events, overseeing everything from site selection, contract negotiation to day-of on-site logistics and troubleshooting. * Tackle ad-hoc projects as requested, demonstrating adaptability and a willingness to dive into new challenges as they surface. * Occasionally travel to provide on-site support for team meetings and events. What We're Looking For: * A minimum of 5 years' experience as an Executive Assistant or similar providing high-level support to C-level executives. * Exceptional organizational and time management abilities, enabling you to prioritize, pivot, and deliver on deadlines in a dynamic, fast-paced setting. * Strong, versatile communication skills-written and verbal-that foster respectful, professional interactions across all levels of the organization. * Proficiency with Microsoft Office Suite, Confluence, video conferencing platforms, and related applications, ensuring seamless day-to-day operations. * Demonstrated ability to maintain confidentiality, exercise sound judgment, and handle sensitive information with absolute discretion. * Impeccable attention to detail, ensuring every piece of work is accurate, reliable, and aligned with high standards. * A business partner mindset, capable of anticipating needs and delivering solutions proactively. * Flexibility and adaptability to thrive in changing environments, working both independently and as an integral team player. * A strategic collaborator who partners closely with the Executives and the EA Team to actively contribute insights and value beyond simply executing tasks. Pay Range: $106,000 - 144,000 Other compensation: Bonus Eligible Perks & Benefits: Hybrid work Medical, dental, vision, life, and disability insurance 401K retirement plan; flexible spending and health savings account 15 days of paid time off + additional front-loaded personal days 14 company-recognized holidays + paid volunteer days 8 weeks of paid parental leave + 10 weeks of paid bonding leave LGBTQ+ Health Services Pet insurance Check out more of our benefits here: ******************************************* We embrace diversity and equal opportunity and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. Only with diverse thoughts and ideas will we be able to create the change we want in healthcare. The more inclusive we are, the better our work will be for it. MCG Health is a Seattle, Washington-based company. This position can be done from a remote location in Seattle, WA., and will require in-person support as needed. #LI-Hybrid All roles at MCG are expected to engage in occasional travel to participate in team or company-sponsored events for the purposes of connection and collaboration. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. MCG is a leading healthcare organization dedicated to patient-focused care. We value our employees' unique differences and are an Equal Employment Opportunity (EEO) employer. Our diverse workforce helps us achieve our goal of providing the right care to everyone. We welcome all qualified applicants without regard to race, religion, nationality, gender, sexual orientation, gender identity, age, marital status, veteran status, disability, pregnancy, parental status, genetic information, or political affiliation. We are committed to improving equity in healthcare and believe that a diverse workplace fosters curiosity, innovation, and business success. We are happy to provide accommodations for individuals. Please let us know if you require any support. Salary106,000.00 - 144,000.00 Annual Listing Type Jobs | Remote Position Type Full Time Experience Level Senior Level Salary Min 106000.00 Salary Max 144000.00 Salary Type /yr.

+ A leading technology organization is seeking a highly skilled and adaptable Administrative Assistant to support two senior leaders within its AI organization. + This role is ideal for someone who thrives in a fast-paced, dynamic environment, can manage shifting priorities, including same-day schedule changes-and brings strong technical aptitude and professionalism. + The role requires seamless remote support across time zones, exceptional responsiveness, discretion, and the ability to operate calmly under pressure **Responsibilities:** + Manage complex, high-volume calendars for two senior AI leaders, including frequent same-day adjustments, shifting priorities, and tight meeting windows. + Coordinate internal and external meetings across multiple time zones while optimizing executive availability and focus time. + Act as a trusted scheduling gatekeeper, prioritizing requests and resolving conflicts to align with business needs. + Coordinate domestic travel logistics, including flights, accommodations, ground transportation, and itinerary management. + Provide administrative and documentation support for international travel, including awareness of visa requirements and travel compliance processes. + Support one executive who typically schedules international travel independently by assisting with travel readiness, documentation steps, and follow-up tasks. + Manage U.S.-based travel for another executive using corporate travel management systems such as CTM or similar platforms. + Ensure all travel arrangements comply with corporate policies and timelines, minimizing disruptions and last-minute issues. **Experience:** + 5+ years of experience supporting VP-level or senior executives, preferably within technology organizations. + Demonstrated ability to support multiple executives simultaneously in a remote or distributed work environment. + Experience working in mid-to-large, fast-paced technology organizations with evolving structures. + Exceptional calendar management, organizational, and prioritization skills. + Comfort using AI-powered productivity tools such as ChatGPT or similar platforms. + Familiarity with corporate travel management systems (e.g., CTM or Concur, TravelPerk, Egencia, Navan). **Skills:** + Executive Support + Calendar management + Travel Management + Google Workspace + AI Powered Tools **Education:** + Bachelor's degree or a related field. **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Role: Senior Executive Assistant Manage daily schedules and coordinate complex calendars, balancing competing priorities and ensuring alignment with strategic and operational demands. Serve as a professional point of contact for inquiries directed to the Chief of Staff and Assistant CEO; screen, prioritize, and route communications appropriately. Prepare agendas and materials for meetings, ensuring principals are well-informed and prepared. Lead and/or support special projects to drive executive or organizational priorities. Ensure follow-up on the principals' priorities and action items resulting from meetings and other engagements. Support daily planning in collaboration with the Administrative Manager and executive leadership. Schedule and organize internal and external meetings, including agenda development, logistical coordination, technology, transportation, etc. Draft correspondence and presentations on behalf of supported executives. Coordinate official travel for the Chief of Staff and Assistant CEO, including itineraries, lodging, and transportation, including preparing and reconciling travel expenses in Concur in compliance with Sound Transit policies. Provide project or program support on cross-functional initiatives led by the Chief of Staff or Assistant CEO. Take and distribute meeting minutes for key executive team meetings when requested. Serve as backup to the CEO's Executive Assistant during absences, ensuring seamless continuity in managing the CEO's calendar, logistics, and correspondence as needed. Support Office of the CEO office operations such as office supply purchasing, payment of invoices, hardware and telecom support, etc as needed. Other duties as assigned. Required Skills and Qualifications: 6 yrs of executive admin experience Location: Downtown Seattle Duration: 8 weeks Pay: $42 per hour

Application Deadline: 01/29/2026 Address: 520 Pike Street Job Family Group: Business Management Performs a variety of administrative and clerical tasks, financial and human resources administration, and provides professional support to one or more Managers and their direct reports. The role provides general office services, ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in the implementation of improvement opportunities, contributing to the effective and efficient operation of the business group. Responsibilities: Provides subject matter expertise and advice related to assigned strategic initiatives and acts as a relationship manager for assigned initiatives. Builds effective relationships with internal/external stakeholders. Breaks down strategic problems and analyses data and information to provide insights and recommendations. Gathers and formats data into regular and ad-hoc reports and dashboards. Leads the planning, coordinating and implementing of department events. Provides senior-level administrative and operational support within a large, diverse team, including one or more senior executives. Employs systems (e.g. customized exception reports, tracking reports, etc.) to manage information. Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting. Provides input into the planning and implementation of administrative programs. Coordinates and monitors budgets and reporting on results vs. budget. Provides coaching and mentoring to more junior administrative assistants to support them in developing the capability to carry out current job accountabilities. Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms, and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available. Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures). Dispatches outgoing communications. Answers the central phone line, responding to and resolving/escalating inquiries. Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. Makes travel arrangements, booking flight/hotel reservations as needed. Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building-related matters, including incoming/outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution. Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.). Collaborates with internal and external stakeholders in order to deliver on business objectives. Organizes work information to ensure accuracy and completeness. Focus may be on a business/group. Thinks creatively and proposes new solutions. Exercises judgment to identify, diagnose, and solve problems within given rules. Works mostly independently. Broader work or accountabilities may be assigned as needed. Qualifications: Typically 7+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility Must have calendar management experience Must have travel desk management experience Must have the ability to organize and support events and meetings Must have the ability to manage expense invoices Must have experience with Microsoft Office Suite Must be able to work 5 days from the office location Salesforce experience is a nice-to-have Specialized knowledge from education and/or business experience. Verbal & written communication skills - In-depth. Collaboration & team skills - In-depth. Analytical and problem-solving skills - In-depth. Influence skills - In-depth. Salary: $49,500.00 - $91,300.00 Pay Type: Salaried The above represents BMO Financial Group's pay range and type. Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group's expected target for the first year in this position. BMO Financial Group's total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: ******************************************** About Us At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world. As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset. To find out more visit us at ************************* BMO is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law. BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to ************************** and let us know the nature of your request and your contact information. Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

Position Title: Senior Associate, Payroll Administration Location: Edmonds, WA - Hybrid Employment Type: Full-Time Salary Range: $82,000-$92,000 annually, eligible for annual bonus for meeting performance goals Company Overview: Highstreet Insurance Partners (Highstreet) is one of the fastest-growing insurance agencies in the U.S. Founded with the mindset of putting people first, Highstreet brings technical expertise and industry experience together to serve and protect customers while providing agencies with the tools and resources to grow. We love to help people pursue life's opportunities with tenacity and confidence to create stronger, more resilient communities. We do it for all our futures. . Role Overview: As a trusted partner to both our internal teams and agency partners, you will ensure smooth payroll processing, maintain compliant and accurate payroll records, troubleshoot payroll related issues and provide key reports to support data-driven decisions. Success in this role will require building strong relationships, problem solving and a focus on continuous improvement of our payroll and HR systems. The Senior Payroll Associate will play a key role in supporting the payroll operations of Highstreet's West region, which includes employees in these states Washington, Oregon, Idaho, California, Nevada, Arizona, Montana, Tennessee, New Mexico, Texas, and Utah. This role requires a seasoned payroll professional with expertise in managing complex payroll processes, maintaining compliance and ensuring the accuracy and timeliness of payroll functions for approximately 270 employees. Key Responsibilities: Payroll Processing & Compliance Accurately prepare, process and review bi-weekly payroll for regional employees. Troubleshoot and resolve payroll discrepancies, including missed deductions, direct deposit errors and the processing of manual paychecks. Ensure compliance with applicable tax codes, benefit deductions (e.g., 401(k), health insurance) and other payroll-related items. Oversee the administration of employees paid time off (PTO) balances and policies to ensure consistency and compliance. Audit & Record Maintenance Regularly audit and verify payroll data, employee information and benefit contributions to ensure accuracy and compliance. Maintain up-to-date and compliant records for all payroll transactions and employee documentation. Conduct detailed audits on employee pay, deductions and tax filings as necessary. Payroll Reporting Prepare comprehensive payroll reports, including census, verification and auditing reports, to provide critical insights to management and stakeholders. Employee Support and Issue Resolution Act as the primary point of contact for payroll inquiries, addressing employee questions and resolving issues related to pay, deductions and benefits. Onboard and train new users on time and attendance systems and benefits systems ensuring seamless onboarding process and proficiency in system usage. Provide timely and effective solutions to payroll discrepancies, ensuring excellent customer service and support for employees. System Optimization & Process Improvement Collaborate with the team to continuously optimize payroll-related processes and improve system functionality within the HRIS platform (Paycor). Identify opportunities for greater efficiency and accuracy in payroll operations and implement best practices. Assist with system enhancements, updates and testing to ensure payroll systems are aligned with business needs. Garnishments & Unemployment Claims Oversee and manage garnishments and unemployment claims for regional employees and agency partners, ensuring proper documentation and compliance with state and federal regulations. Required Skills & Qualifications Experience 3-5 years of experience in payroll administration, including experience with HRIS systems. Paycor experience is preferred. Experience with California payroll processing strongly preferred. Experience in multi-state payroll processing is preferred. Education Associate's degree in business, accounting or a related field; or equivalent professional certification preferred (e.g., Certified Payroll Professional). Skills Strong knowledge of payroll processes, tax regulations and compliance standards. Exceptional attention to detail, mathematical accuracy and analytical skills. Solid understanding of payroll related benefits, deductions and compliance (e.g., 401(k), PTO, garnishments). Excellent communication and interpersonal skills with the ability to collaborate effectively across teams. Strong problem-solving skills and ability to troubleshoot and resolve payroll related issues quickly and effectively. Personal Attributes Integrity & Confidentiality : Demonstrates high ethical standards and discretion when handling sensitive information. Team-Oriented & Collaborative : A proactive team player who values collaboration and fosters strong relationships with employees and agency partners. Attention to Detail & Accuracy : Possesses a keen eye for detail and takes pride in ensuring payroll is processed accurately and in full compliance. Problem Solver: Solution-focused with the ability to quickly identify and resolve payroll issues or discrepancies. Time Management: Ability to prioritize tasks effectively and manage multiple deadlines in a fast-paced, dynamic environment. Positive Attitude & Adaptability: Approaches challenges with a positive mindset and demonstrates flexibility in handling changing priorities and responsibilities. Work Environment Hybrid Work work schedule in the Edmonds, Washington. Open, collaborative office environment that promotes teamwork and communication. Occasional travel (10-20%). Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position as described above. If you are a highly skilled payroll professional with a passion for accuracy and a commitment to delivering excellent customer service, we encourage you to apply and join a dynamic, growing company that values its employees and partners. Together we can drive success and create stronger, more resilient communities.

DSHS Senior Executive Assistant to the Deputy Chief of Staff The Department of Social and Health Services (DSHS) is seeking a Senior Executive Assistant to support the Deputy Chief of Staff (DCOS) and their nine direct reports, within the Office of the Secretary. This role provides executive-level administrative support in a fast-moving environment where sound judgment, strong organization, and clear communication are essential. You'll join a small, collaborative team of Sr. Executive Assistants who support the Secretary, Chief of Staff, and Deputy Chief of Staff. This role provides the opportunity to work in a trusted, executive-level environment supporting the office of the Deputy Chief of Staff and the work of the Office of the Secretary. You'll build strong working relationships with partners across state government, including executive offices, legislative staff, and leaders from other agencies. Success in this role depends on professionalism, discretion, and the ability to represent the Office of the Secretary with confidence. Some of what you'll do * Prepare the Deputy Chief of Staff for each day - briefs, materials, priorities, and meeting readiness * Manage complex calendars and schedules for the DCOS and, when needed, other leaders in the Office of the Secretary * Draft and edit high-stakes communications, correspondence, and meeting materials * Coordinate meetings, agendas, minutes, and follow-up actions * Review and route key documents, including grants, letters, and stakeholder communications * Manage and facilitate department-wide initiatives and special projects * Handle confidential and sensitive matters with professionalism and sound judgment What you bring * Bachelor's degree and 7+ years of executive assistant experience supporting senior or C-suite leaders, OR 10+ years of executive-level administrative experience supporting senior or C-suite leaders. * Experience operating in complex, high-visibility leadership environments where priorities shift quickly, and discretion is essential * Ability to anticipate needs, manage shifting priorities, and keep leaders prepared for decisions and meetings * Clear, confident communication skills - written and verbal - with the ability to represent senior leadership professionally * Strong relationship-building skills with Executive Assistants, senior leaders, and partners across State Government * Sound judgment, discretion, and emotional intelligence, especially when navigating sensitive or confidential information * High technical proficiency with Microsoft Office Suite, Adobe Acrobat/PDF tools, and remote meeting platforms * A forward-looking, organized approach to problem-solving - anticipating obstacles and keeping work moving * Ability to quickly learn the Deputy Chief's working style and build strong partnerships across the Office of the Secretary How to apply * Current resume * A letter of interest describing how your experience aligns with this role * Three professional references The Department of Social and Health Services' (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency's vision that you bring a fairness, access, and social justice commitment to your work with DSHS. We strive to support all Washingtonians, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security. Questions? Contact Tracie Kidd at *********************** and reference 00511. Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle. Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at **************. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or **************.

RH2 Engineering is seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide comprehensive administrative and operational support to several Directors within our engineering consulting firm. This role requires exceptional multitasking skills, strong professional judgement, and the ability to thrive in a fast-paced, technical, project-driven environment. With your skills you will: Executive Support Manage complex calendars, coordinate meetings, schedule appointments, and resolve competing priorities for Directors. Screen and prioritize emails, phone calls, and requests; respond or redirect as appropriate. Prepare, proofread, and format correspondence, reports, proposals, and presentations. Coordinate travel arrangements, itineraries, accommodations, and expense reports. Project & Administrative Coordination Assist with project administration, including tracking deadlines, updating project logs, and following up with internal teams and external partners. Maintain organized digital and physical filing systems aligned with RH2 corporate standards. Meeting & Communication Support Prepare agendas, compile meeting materials, take minutes, and track action items. Act as a central point of contact for Board of Directors, screening calls, emails, and requests to ensure appropriate prioritization. Ensure timely follow-up on outstanding tasks and deliverables. Office & Team Support Coordinate team events, staff meetings, training sessions, and departmental initiatives as needed. Provide backup administrative support to the broader engineering team as needed. What you'll bring: Minimum 8 years of related experience as an Executive Assistant or Administrative Professional, ideally within engineering, architecture, construction, or a municipal consulting environment (minimum of 5 years directly related to supporting Director level and above). Proven ability to work independently, excel at anticipating needs, and previously have supported multiple leaders with competing priorities. Exceptional writing, editing, and proofreading skills. Strong proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint), PDF tools, and collaboration platforms such as Teams or SharePoint. Exceptional organizational and prioritization skills, with the ability to manage multiple demands and deadlines. High level of professionalism, discretion, and attention to detail. Proven track record in handling and maintaining highly confidential information Key Competencies Proactive and resourceful problem solver Can create success in highly ambiguous environment, and adept at creating new processes and streamlining workflows across multiple office locations. Strong interpersonal and relationship-building skills Ability to work effectively under pressure Adaptable, flexible, and comfortable juggling shifting priorities Physical Requirements: This position is primarily performed in an office/business setting. To successfully perform this job, an individual should have the ability, with or without reasonable accommodation, to: Sit or stand at a desk for several hours to perform work in an office setting. Ability to Lift 20 lbs. with or without accommodations. Compensation Counts: RH2 has an excellent multi-component compensation package built to recognize and financially reward our employees' contributions throughout their career with the company. Individual base compensation will vary within the range of $35.00-$55.00/hour based on skills, qualifications, and experience as they relate to the requirements for this position. RH2 values our employees' work/life balance and compensates for overtime at 1.5 times the base rate for hours exceeding 40 regular hours in a work week. Benefits you'll enjoy: Health & Wellbeing - 100% paid insurance premiums for medical, dental, vision, life, AD&D, disability, and an employee assistance program (EAP) employee coverage. Two buy-up medical plans are available, and low-cost partner and dependent coverage offered. Rest & Recover - Nine (9) paid holidays. Competitive Paid Time Off (PTO) accrual benefit. Savings Plans - 401(k) retirement plan with pre-tax and after-tax contribution options, generous employer 401(k) match, employer profit sharing contribution, employer Employee Stock Ownership Plan (ESOP) contribution, HSA with an annual employer contribution, FSA, and dependent care FSA available. Team Building & Community - Office social events, all-company retreat, and paid volunteer hours to encourage local community involvement and partnerships. Career Recognition & Development - Service anniversary bonuses and/or additional PTO on milestone anniversaries, incentives for professional licensure, defined career progression for every discipline, and mentorship from experienced professionals. We help advance careers because we care about you. RH2 is an equal opportunity employer of all qualified individuals, including minorities, women, veterans, individuals with disabilities, and regardless of race, color, religion, sex, national origin, sexual orientation, gender identity, or any other characteristic protected by law. RH2 will consider qualified applicants with criminal histories for employment in a manner consistent with all federal, state, and local ordinances. Applicants requiring special assistance and/or people with disabilities can contact Human Resources.

THIS OPPORTUNITY TheSenior Executive Assistantreports to the WSOS Executive Directorand is a member ofthe Operationsteam. The topaccountabilitiesfor this rolearetomanage essential operations of the WSOS office and team to maximize organizational effectiveness and each staff members ability to achieve our mission. The top responsibilities for this role include: 1) handling core admin support forthe ED 2) providing clerical support for executive-level Board of Directors, Finance & Investment Committee, and WSOS Foundation meetings and members; 3) overseeing the efficient functioning of the WSOS office space in the Mt.Baker neighborhood of Seattle, WA; 4)leading a wide variety of administrativeand office managementtasks; and 5) performing sophisticated calendar management and support to the Senior Leadership team as needed. To excel inthisrole, the SeniorExecutive Assistant will be a self-starting, detail-oriented professional with a penchant for performing tasks efficiently, accurately,and independently. The ideal candidate has exceptional organizational skills and both the competence and confidence to act with little or no supervision. This dynamic position requires the ability toanticipateneeds, think critically,and offer solutions to problems with the highest level of professionalism and confidentiality. The main WSOS officeis in Seattles Mt. Baker neighborhood.Most staff work on a hybrid schedule,generally workingfrom the WSOS office two days per week.This role isto generally work from the WSOS officethreedays per week in light of their on-site support duties. Key Responsibilities and Accountabilities Provides comprehensive support to the Executive Director by managing communications and correspondence, overseeing calendar and task management, ensuring the ED is prepared for meetings and events, arranging travel and financial processes, and serving as the main contact for staff, board, and external partners, including donor outreach. Manage the office space including maintaining processes and systems to support a hybrid work environment; providing hospitality andmaintaininga welcoming environment via phone and at the front desk; managing office administrative tasks such asmonitoringthemail andcoordinating cleaning services as needed. Act as liaison to C-suite executives serving on the Board of Directors, Finance & Investment Committee and WSOS Foundation, including handling administrativelogisticsfor meetings (scheduling,compilingand distributing materials, recordingmeeting minutes) and other projects. Lead a broad variety of administrative tasks including assisting with special projects; designingandcompiling complex documents; supporting colleagues with following policies & procedures; executing culture-building activities. Own and support complex, crossfunctional projectsplan, prioritize, coordinate stakeholders, and enforce timelines to ensure ontime completion of all tasks and milestones. We share our preferred qualifications to help candidates understand the experience, knowledge, skills,and abilities we expect the ideal candidate to bring. If you feel you would be a strong fit for the role but do not meet every one of these criteria, we highly encourage you to apply. If this sounds like you or someone you know, please read the full job description here.

Required Qualifications 1. 2 years of job-related work experience. Education may substitute for some experience. 2. High school diploma or GED . 3. Valid driver's license (Must have had a valid driver's license for at least 2 years). 4. Finalist applicants must satisfactorily complete pre-employment background check, pass PLU's Driver's Certification Training, and provide an original copy of their Driving Record (5-year Employment Abstract). Preferred Qualifications Associate's degree or higher. Bilingual (English-Spanish), strongly preferred. Work Schedule PT; 20 hours per week. Monday-Thursday; 8am-1pm. Other Information PLU offers an excellent benefits package including tuition remission for employees and their dependents, retirement plan, medical, dental, paid vacation, major holidays off, and many other great university benefits.