Senior administrative assistant jobs in Tuscaloosa, AL

Administrative Assistant - Document Management Processor 6-month-contract with liklihood of extension and/or conversion, 40 hours/week Birmingham, Alabama - Fully On-Site The Document Management Processor position ensures swift and accurate processing of department faxes, e-mails, express mail, pending requirements, delivery requirements, checks for initial premium, new applications and other mail items as assigned to various organizations within Protective. This role will utilize multiple systems for research to accurately and quickly identify, classify and electronically route mail to the proper location, i.e. the proper team or department. The ideal candidate is adaptable to new and changing situations and is proficient working with multiple processing functions and strict service level agreements (SLA) in a given workday. Knowledge and Experience: Demonstrated computer and keyboard skills with the ability to key 41 wpm with accuracy, and 12,000 KPH on 10-key keyboard. Fundamental knowledge of Microsoft Excel and Microsoft Word. Previous experience working with electronically received documents and attachments. Prior experience with administrative systems preferred. Minimum of 1 year work experience with data entry, preferably in a mailroom environment. Good written and oral communication skills Demonstrated attention to detail and ability to multitask under tight deadlines Ability to sit and stand repetitively, and lift up to 15 pounds. High School Diploma or equivalent ABOUT EIGHT ELEVEN DBA CALCULATED HIRE: At Eight Eleven, our business is people. Relationships are at the center of what we do. A successful partnership is only as strong as the relationship built. We're your trusted partner for IT hiring, recruiting and staffing needs. For over 16 years, Eight Eleven has established and maintained relationships that are designed to meet your IT staffing needs. Whether it's contract, contract-to-hire, or permanent placement work, we customize our search based upon your company's unique initiatives, culture and technologies. With our national team of recruiters placed at 21 major hubs around the nation, Eight Eleven finds the people best-suited for your business. When you work with us, we work with you. That's the Eight Eleven promise. Eight Eleven Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, national origin, age, sex, citizenship, disability, genetic information, gender, sexual orientation, gender identity, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state, and local laws.

Johnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is looking for an experienced Administrative Assistant fill a contactassignment in Birmingham, Alabama. Job Title: Administrative Assistant Work Location: Birmingham, AL 35203 Overview Provide expert-level administrative support and leadership to the team Experience: 11 years of experience Job responsibilities: Leveraging over 11 years of experience to ensure seamless operations and enhance organizational efficiency. Independently manage calendars, schedules, and appointments for team members, optimizing time management and prioritizing critical tasks. Lead the coordination and organization of high-profile meetings, conferences, and events, including all logistics, agendas, and follow-up actions, with meticulous attention to detail. Prepare, edit, and review complex documents, reports, presentations, and correspondence, demonstrating an advanced level of proficiency in Microsoft Office Suite and other relevant software. Conduct in-depth research, gather, and analyze data, and compile comprehensive reports to support strategic decision-making and planning. Handle highly sensitive and confidential information with utmost discretion and professionalism, always maintaining a high level of confidentiality. Oversee budget management, expense tracking, and financial reporting, ensuring accuracy and compliance with organizational policies. Act as a primary point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support. SKILL SETS & EXPERTISE: Outstanding communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. This position may require some bending, lifting, climbing, prolonged sitting, prolonged walking, walking on gravel or crawling when necessary. JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law. #D650

Terms: 12+ Months Contract We are seeking a highly organized and detail-oriented Administrative Assistant to provide day-to-day support to our team. This role is essential to ensuring smooth office operations, efficient communication, and timely completion of administrative tasks. Responsibilities: Manage calendars, schedule meetings, and coordinate appointments Answer and direct phone calls; respond to emails and inquiries Prepare, format, and edit documents, reports, and presentations Organize and maintain electronic and physical filing systems Assist with travel arrangements, expense reports, and itineraries Support onboarding processes for new employees Order office supplies and maintain inventory Handle confidential information with professionalism and discretion Assist with basic bookkeeping tasks such as invoice tracking or data entry Provide general support to leadership and team members as needed Required Skills & Qualifications: Proven experience as an administrative assistant or similar role Strong organizational and multitasking abilities Excellent written and verbal communication skills Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and/or Google Workspace Ability to prioritize tasks and work independently High attention to detail and accuracy Professional demeanor and strong interpersonal skills Preferred Qualifications: Associate degree in Business Administration or related field (optional) Experience with scheduling tools or project management software Familiarity with basic bookkeeping or CRM systems About Seneca Resources: Seneca Resources is a client driven provider of strategic Information Technology consulting services and Workforce Solutions to government and industry. Seneca Resources is a leading IT services provider with offices in Virginia, Alabama, Georgia, North Carolina and New York that service clients throughout the United States. We are an Equal Opportunity Employer and value the benefits of diversity in our workplace.

This position is responsible for providing comprehensive administrative support to the Vice President of Engineering and Operations at Southern Linc, as well as the leadership teams within the Network Engineering, Network Operations, and IS departments. The Executive Assistant acts as a central point of contact for internal and external parties. Strong communication and interpersonal skills, along with the ability to build relationships with executives, managers, and employees at all levels of the organization are key components to success in this role. In addition, this position will work with administrative assistants within Southern Linc to provide guidance and assistance as needed. In the course of work, the Executive Assistant will be engaged in highly sensitive and confidential matters; therefore, integrity and trustworthiness are key essential characteristics this individual must possess. JOB REQUIREMENTS: Education: High school diploma required Associate or Bachelor's Degree strongly preferred Executive assistant/secretarial/administrative certification (Certified Administrative Professional or similar) desired Experience: Experience supporting executive or senior management levels is strongly preferred. Knowledge & Skills: Strong time management, judgment, prioritization, and discretion. Proven ability to build relationships and work effectively with management, peers, contractors, and stakeholders. Excellent communication and people skills. Familiarity with Southern Company Services (SCS) systems is preferred but not required. Proficiency in computer and software packages (Word, Excel, PowerPoint, Teams, Outlook). Capacity to manage multiple tasks and requests from various departments. Collaborator with a positive attitude and commitment to excellent customer service. Self-motivated with a proactive approach and a sense of urgency in job responsibilities and personal development. Outstanding problem-solving and critical thinking skills. MAJOR JOB RESPONSIBILITIES: Manage phone coverage, calendar scheduling, travel arrangements, timekeeping, expense and invoice processing and other administrative support. Prepare and update correspondence, including letters, e-mails, and memorandums. Coordinate and schedule meetings, appointments, conference rooms, and audio/visual needs. Serve as a positive ambassador for the department and Southern Linc in interactions with internal and external stakeholders. Process invoices, order office supplies, and arrange catering and event logistics as needed. Prepare and review expense statements for the Vice President and department leadership. Create, maintain, and update organizational files. Formulate travel arrangements for the Vice President and department leadership. Maintain confidentiality, integrity, and a high level of professionalism at all times. Manage the reservation process for a small fleet of department vehicles. Serve as the Southern Linc Birmingham office manager and track the leased equipment inventory for the Southern Linc at the APC Corporate Headquarters facility. Participate in special projects as needed. Proactively assist other administrative assistants, coordinate coverage, and provide backup support, as necessary. Work independently with minimal supervision.

4P Consulting Inc. is seeking a highly organized and proactive Administrative Assistant to provide comprehensive administrative and office support to multiple professionals, including managers, managing directors, and partners. The ideal candidate will have a minimum of 10 years of administrative experience and a strong ability to thrive in a fast-paced, dynamic work environment. This position requires excellent organizational skills, attention to detail, and a proactive approach to problem-solving. Key Responsibilities: Perform administrative duties such as answering phone calls, greeting and directing visitors, filing, scanning, copying, and placing meal orders. Manage and organize calendars, ensuring appointments, meetings, and deadlines are met. Make travel arrangements, including booking flights, accommodations, and transportation. Prepare and proofread documents, emails, and presentations for accuracy and clarity. Utilize various software applications including word processing, spreadsheets, databases, and presentation software. Prioritize daily tasks and manage workload effectively in a rapidly changing environment. Provide ongoing support to senior professionals, ensuring smooth office operations and timely completion of tasks. Communicate with internal and external stakeholders in a professional manner, both in writing and verbally. Address any issues or challenges in a proactive and solution-oriented manner. Qualifications: Minimum of 10 years of administrative experience, with a proven ability to support senior-level professionals. Strong proficiency in office software, including Microsoft Word, Excel, PowerPoint, and other office tools. Exceptional organizational and time-management skills, with the ability to manage multiple tasks simultaneously. Strong verbal and written communication skills, with the ability to proofread and edit materials for accuracy and professionalism. Ability to learn new tasks quickly and adapt to changing priorities in a fast-paced work environment. A proactive, problem-solving approach with excellent decision-making abilities. Demonstrated ability to meet deadlines and handle a variety of responsibilities under pressure. Skills: Strong attention to detail Calendar and travel management Document preparation and proofreading Multitasking and prioritization Professional communication skills Proactive problem-solving If you have a passion for supporting senior professionals and enjoy working in a dynamic, fast-paced environment, we encourage you to apply for this rewarding opportunity at 4P Consulting Inc.

The Executive Director is responsible for the overall leadership, management, and strategic direction of the assisted living community. This role involves overseeing all operational aspects of the organization, including clinical services, administrative functions, financial management, and community relations. The Executive Director will work closely with the PACS regional team to develop and implement the community's strategic goals and objectives, ensuring compliance with regulatory requirements and fostering a culture of excellence and compassion. A successful candidate for Executive Director for Homewood Assisted Living will actively display and implement the PACS values of Love, Excellence, Trust, Accountability, Mutual Respect and Commitment, ultimately leading to a high degree of quality care to its residents.. The Executive Director may expect a base salary of $95,000-110,000, for our community of 44 assisted living apartments. Essential Duties * Responsible for the overall operational functioning of the facility as required by applicable law. * Oversee the provision of quality care, with the assistance of the Health and Wellness Director, Resident Care Coordinator, and other clinical care personnel. * Monitor resident census on a daily basis. * Plan, develop, organize, implement, evaluate and direct programs and activities. * Formulate and monitor the community budget and performance to facilitate the financial health of the community. * Oversee the adoption of policies, procedures and professional standards of practice that govern the operation of Homewood Assisted Living. * Hold direct reports accountable. * A role model for the mission, vision and values. Work to ensure all employees, residents and families are treated with love and respect. * Involved in community groups and developing/maintaining relationships with local hospital leadership and other key community leaders. * Monitor legal and regulatory changes applicable to community operations. * Understand staffing level requirements and be compliant in staffing. * Monitor and direct execution of policy and procedural changes. * Actively resolve HR and risk management situations within the facility. * Oversee capital improvements. * Develop and maintain a good reputation within the industry and local community. * Develop strong relationships with the PACS support team as they assist in meeting/exceeding community goals. * Responsible for contract negotiations with vendors. * Support clinical efforts by understanding QA measures and holding applicable personnel accountable. * Keeps abreast of collections and A/R on a daily basis. * Develop and execute creative ideas to increase employee engagement and reduce turnover. * Understand and review quality measures with the facility's clinical leadership on a regular basis. * Actively participate and respond to state and federal healthcare surveys/inspections. * Conduct daily meetings with appropriate staff during facility inspections to discuss survey findings and formulation of plans of action/correction. * Review deficiencies noted during the exit conference, seeking to address concerns expressed by the surveyors. * Assist in developing plans of correction for cited deficiencies. Ensure such plans incorporate timetables and methods of monitoring in an effort to ensure that such deficiencies do not recur. Supervisory Requirements Responsible for the entire community. Managing and overseeing multiple levels of employees either directly or indirectly. Responsibilities may include, but not limited to, hiring, training, budgeting, appraising performance, rewarding and disciplining employees, addressing complaints, resolving problems and terminations. Qualifications Education and/or Experience * Must possess, as a minimum, a Bachelor's Degree from an accredited college/university, or equivalent. * To perform this job successfully, a candidate must maintain licensing credentials for an Executive Director. * Master's Degree or MBA preferred. Language Skills * Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. * Ability to write reports, business correspondence, and procedure manuals. * Ability to effectively present information and respond to questions from managers and employees. Mathematical Skills * Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations. Reasoning Ability * Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. * Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Certificates, Licenses, Registrations * To perform this job successfully, a candidate must maintain licensing credentials for an Executive Director. * An individual must be proficient in the suite of Microsoft Office products. Physical Demands, Work Environment * The employee must occasionally lift and/or move up to 25 pounds. * Prolonged use of a desktop or laptop computer. * While performing the duties of this job, the employee is regularly required to sit, stand; walk and talk, read or hear. * Frequent use of all office related equipment to include; copier/scanner/fax, telephone, and calculator. * Travel by auto or airline may be required on occasion. * The noise level in the work environment is usually low to moderate. The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Description Childcare Resources is a Birmingham, Alabama based non-profit organization whose mission is to make quality care and education of children happen by providing information, education, and assistance to families, providers of child care, and the community. Central Alabama's only child care resource and referral agency, Childcare Resources was created as the outgrowth of a child care task force convened by United Way of Central Alabama in 1984 to address critical child care needs identified in Jefferson, Shelby and Walker Counties, with Blount County added to the service area in 1988. Job Summary As a vital member of our team, you will provide executive-level administrative support, contributing to the success of our mission. Executive / Administrative Assistant Responsibilities Include: • Performs clerical and administrative tasks including making calls, drafting letters, memos, invoices, timesheets, and attendance reports, and other documents - Maintain executive calendars, schedule appointments, and coordinate meetings - Manage travel arrangements and itineraries - Prepare and edit correspondence, memos, and other documents - Answer and direct phone calls, take messages, and handle inquiries - Assist with project management and provide support for special projects as assigned Qualifications • Proven experience as an executive administrative assistant or similar role, showcasing exceptional organizational and multitasking abilities • Outstanding verbal and written communication skills, with the ability to interact professionally with individuals at all levels • Proficiency in MS Office Suite and the ability to quickly learn new software and tools • Strong attention to detail, ensuring accuracy and completeness in all tasks and projects • Ability to maintain a high level of confidentiality, integrity, and professionalism in handling sensitive information Benefits • Incentive Bonus Plans • Comprehensive Medical, Dental, and Vision benefits • 401K with Company Match • 9 Paid Holidays • Generous Paid Time Off Packages • Paid Parental & Family Leave Additional Information We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Job Description Business Development Assistant Reports to: VP, Business Development Snapshot: Self-motivated professional that will provide support to Yates' Industrial Business Development Unit in coordinating and facilitating the overall company work acquisition efforts. This team currently consists of three business development professionals responsible for propelling the company's industrial work acquisition efforts. The ideal candidate is a highly organized self-starter who is capable of working cross-functionally on the planning and the implementation of marketing projects. You will need to display versatility to handle ad-hoc projects as assigned. Job components: Answer and direct phone calls, prioritizing as applicable Organize and schedule appointments by telephone and electronically Coordinate travel arrangements Plan social functions at various conferences throughout the country Submit and reconcile expense reports Prepare reports and maintain appropriate filing systems Perform research and generate high level white papers of specific project pursuits for analysis by upper management Assist in the coordination of community involvement and community sponsored events, along with the processing of associated invoices Ensure timely submission of time sheets for the Industrial Business Development team members. Future goals for the position: Be a part of the solution that enhances collaboration amongst national business development team to facilitate a coordinated work acquisition strategy to best propel the company forward (Timeline: 3 months) Develop a skillset to analyze market sector trends to determine best allocation of internal company resources in pursuing work (Timeline: 6 months) Work with marketing team to pull together high-level presentations or white papers for specific meetings (Timeline: 3 months) Help facilitate weekly and monthly business development team calls and help hold team accountable for deliverables as well as take detailed minutes (Timeline: 3 months) Assist in proposal writing and graphics/content (Timeline: as available with other responsibilities) Integration into community involvement activities (Timeline: as available with other responsibilities) Attributes : Excellent written and verbal communication skills Attention to detail and problem-solving skills Strong organizational skills with the ability to multi-task Excellent time management skills and ability to prioritize work Applications: Microsoft Suite - Word, Excel, Outlook, PowerPoint Zoom Adobe Photoshop and InDesign Key Markets: High-rise structures including condominiums, apartments, and office Advanced Manufacturing (Battery Plants / Data Center) Industrial Manufacturing Federal & Military Construction Hospitality, Gaming and Entertainment The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. EOE/Vets/Disabilities/M/F. Yates performs heavy construction and building work throughout the United States, and relocation is sometimes required for continuous employment opportunities.

We're looking for a dependable and organized Administrative Personal Assistant to support an executive with daily scheduling, communication, and administrative tasks. This role is ideal for someone who enjoys creating order, staying on top of details, and helping others work more efficiently. This position may be full time or part time. Responsibilities: Manage email inbox, draft responses, and prioritize messages Maintain calendars and schedule meetings, appointments, and travel Prepare documents, presentations, and simple reports Coordinate meetings, send reminders, and track follow-up items Assist with personal errands and tasks as needed Handle sensitive information with confidentiality Qualifications: Previous experience in an administrative or assistant role Strong organizational and communication skills Comfortable with Microsoft Office and calendar/email systems (Outlook or Google Workspace) Proactive, reliable, and adaptable to changing priorities

Responsibilities The DMOI Department Administrative Assistant supports the DMOI team with administrative needs. Responsibilities and Essential Duties include the following (other duties may be assigned): * Support team with administrative needs * Assist in meetings, meeting notes and overall organization * Responsible for department coordination of mobile devices * Coordinate activities project team meetings as necessary * Update and distribute various reports on a regular basis * Maintain calendars and appointments for management * Schedule meetings, reserve conference rooms/meeting locations, and set up room, when necessary * Arrange events and conferences including team building events * Make travel arrangements as needed (airline, car rentals, hotel, etc.) * Prepare expense reports * Process invoices * Greet guests in a professional, friendly, and hospitable manner * Professionally answer all incoming calls and ensure calls are redirected accurately or requested information provided * Manage office administrative duties, as needed * Additional administrative duties, as needed * Order breakfast, lunch, and other meals for meetings and events as needed * Serve as onboarding representative for new hires and interns * Maintain organized systems, files, and workflows for efficiency and accessibility * Proactively identify and implement process improvements with a forward-thinking mindset * Demonstrate flexibility and willingness to grow with the department and company Education - Skills - Knowledge - Qualifications & Experience Education/Qualifications/Experience/Skills: * Bachelor's degree strongly preferred * Minimum of two years of administrative experience or comparable experience * Experience with a construction company preferred * Proficient working knowledge of Microsoft Office applications (Word, Excel, Outlook, PowerPoint, etc.) * Experience working in JD Edwards and Salesforce preferred * Ability to efficiently learn and proficiently use new technology as needed - emphasis on AI technology * Must be customer service driven, self-motivated, organized, ethical, competitive, detail-oriented, and a team player * Strong work ethic with a willingness to do what it takes to get the job done * Detail oriented with the ability to recognize discrepancies * Ability to work effectively in a team environment as well as independently * Must thrive in a fast-paced work environment * Demonstrated, excellent written and oral communication skills, including excellent phone etiquette * Ability to maintain strict confidentiality at all times * Ability to work and collaborate with a diverse group of people The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Duties and Responsibilities: Makes arrangements for meeting and trainings, as needed Provide quality customer service Serves as the contact person for the Behavioral Health Department/SUD Program Screen calls, emails, and other correspondence sent from reception Manage multiple clinical and meeting calendars for Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Functions as administrative support for Director of Behavioral Health and SUD Coordinator Organize, maintain, and file digital files and records Prepare and edit correspondence, reports, spreadsheets, and presentations Complete special projects as assigned Assisting with other overflow work as directed by the Director of Behavioral Health Prompt, Regular attendance at the office Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with hard deadlines and quick turnaround times. Manages MAT Referral Spreadsheet to ensure accuracy and up-to-date information Schedules suboxone intake and MAT Clinic appointments for all CMC locations (Centerville, West End, Bessemer) Contacts behavioral health patients on behalf of the Director and SUD Coordinator, as needed Maintains registries (suboxone, behavioral health, School based health referral, psych consult, mental health hotline) for the Director of Behavioral Health Receives and processes referrals for the Behavioral Health Department Completes monthly medicaid verifications for patients enrolled in the Ryan White Program Inputs Ryan White Data in monthly/quarterly reports, update spreadsheets as needed Assist in scheduling Ryan White patients for initial intakes, follow ups and missed appointments Any other duties as assigned by the Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Required Skills: Knowledge of behavioral health and social work concepts Excellent organizational, interpersonal and communication skills Strong computer and internet research skills, including high comfort level with office software products (such as Google Apps, Microsoft Office, Adobe) Project coordination experience Ability to work well with various levels of internal management and staff as well as outside vendors and clients High level of flexibility and willingness to help with the daily tasks

Administrative Asst 2 Birmingham, AL 35203 12 months Pay rate: $20.00/hr - $23.75/hr JD: Desired Qualifications: Provide advanced administrative support to the team, leveraging 6-10 years of experience to ensure smooth operations and efficient processes. Independently manage calendars, schedules, and appointments for team members, optimizing time management and prioritizing critical tasks. Coordinate and organize meetings, conferences, and events, including logistics, agendas, and follow-up actions, with meticulous attention to detail. Prepare and edit documents, reports, presentations, and correspondence, demonstrating a high level of proficiency in Microsoft Office Suite and other relevant software. Handle sensitive and confidential information with utmost discretion and professionalism, always maintaining a high level of confidentiality. Assist in budget management, expense tracking, and financial reporting, ensuring accuracy and compliance with organizational policies. Serve as a point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support.

+ Experience managing calendars, inbox, and incoming calls. + Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings. + Ability to manage calendar, travel, inbox, and incoming calls with minimal distractions. + Ability to confidentially screen emails, upon request, and the ability to proactively prioritize the handling/processing of requests. + Demonstrated proficiency using Microsoft Office products and Tools (Word, Excel, Power Point, Access, Outlook, OneNote and Teams). + Past experience supporting Client. + Experience with MAXIMO and Client ORACLE systems. + PowerPoint presentations. + Demonstrate proficiency to learn Client applications for invoice, expense, timekeeping, and procurement needs. + This role will support the Director, 4 Managers, as well as individuals within the organization. **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (*********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

The Administrative Assistant is responsible for handling documentation and correspondence in support of one or more managers. Responsibilities: Create and maintain project information in project management system; create subcontracts, purchase orders, change orders and their respective attachments as well as generating transmittals per Project Manager's request for plans and specifications and pay requests. Correspond on routine inquiries with subcontractors and vendors at the beginning and throughout the duration of a project, fax or email correspondence to the field or other locations as needed. Coordinate invoice routing and monitor payments to subcontractors and vendors. Enter and maintain client and prospect data in automated system. Generate and edit contract based documents through contract negotiations to produce final AIA owner contract documents. Produce owner AIA change orders as required. Answer and direct phone calls or take messages for appropriate parties. Verify insurance certificates and follow up to insure proper coverage is in place. Greet and welcome persons entering the office, determine the nature and purpose of visit, and direct or escort them to specific destinations. Notarize, copy and distribute required documents. Prepare agendas for meetings and make arrangements, such as coordinating catering for luncheons, for committee, and other meetings. Prepare plans and specifications for pickup/shipment. Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution. Contact subcontractors and/or vendors to follow up on signed subcontracts, purchase orders and change orders. Perform general administrative duties such as but not limited to; filing, photocopying, taking and distributing meeting minutes, managing schedules, coordinating travel arrangements, scheduling appointments with internal and external parties, providing back up to switchboard, ordering supplies, sorting and distributing correspondence and maintaining database records. Requirements: High School Diploma, GED or equivalent 1-2 years of experience providing administrative support preferably in the A/E/C industry Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level. Proficient in MS Office, Adobe/Bluebeam; Procore experience preferred General basic knowledge of or ability to learn accounting software and systems. Valid Driver's License required Physical Demands and Working Environment: The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office environment with extensive public contact and frequent interruptions. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight 50 lbs; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. EOE - Vets/Disabilities HPM does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of HPM without a prior written search agreement will be considered unsolicited and the property of HPM.

Schedule: Monday-Friday 8am-5pm Benefits include: 100% tuition assistance, wellness initiatives, generous paid time off, paid parental leave, Public Service Loan Forgiveness Program eligible employer, plus more. In addition to our many benefits and perks, UAB Medicine provides a variety of resources to support employees both personally and professionally. Under minimal supervision, to provide essential administrative and business support services within a school, department or unit which may include budget maintenance, personnel processing, policy communication, facilities/space management, database/files management, office/clinic management or patient flow management. To coordinate programmatic activities and functions. To conduct special projects relating to an office's administrative operations at the direction of superior. To maintain vendor relationships. To interface with internal and external constituencies. May provide confidential secretarial/office support functions for department chairs, large division directors, deans or other organization executives. Typically supervises clerical/secretarial staff. May assist in preparation and submission of grants. May be responsible for equipment/furniture repair. May assist with grants and contracts administration. May prepare financial reports and analyses. Position Requirements: 1. Provides administrative and business support services for a school, department, unit or clinic: budget maintenance, personnel processing, policy communication, facilities/space management, database/file management, office/clinic oversight, patient flow management, grants and contracts administration, preparation of financial reports. 2. Coordinates programmatic functions and/or special assignments as requested. 3. Interfaces with internal and external constituencies; may maintain vendor relationships. 4. May provide oversight of clerical/secretarial support staff. 5. Performs other duties as assigned. Minimum Requirements: Bachelor's degree in a related field and one (1) year of related experience required OR an equivalent combination of relevant education and/or experience. TRAITS & SKILLS: Must be self-directed / self-motivated; must have excellent communication and possess outstanding customer service and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for one's own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs. UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.

Johnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is looking for an experienced Administrative Assistant to fill a contractassignment in Calera, Alabama. Job Title: Administrative Assistant Work Location: Calera, AL Requirements The position will be supporting the Lab and Field Services groups in Environmental Affairs. This may require some driving to run errands and attend meetings. Additionally, the position may need to enter some of the lab areas, which may require safety glasses and PPE, as needed. Job Summary: We are seeking a highly organized and experienced Administrative Assistant to support approximately 70 employees, as well as supplemental workers, in the Environmental Affairs Lab and Field Services. This role reports directly to the General Manager (GM) and is crucial for ensuring smooth operations within the department. Background: This position is the only administrative role supporting approximately 70 employees, as well as supplemental workers, in the EA Lab and Field Services and reports directly to the General Manager (GM). The position provides administrative support related to timekeeping, travel, expenses, calendar management for GM, planning meetings and events, and miscellaneous department requests for supplies and support. The Administrative Assistant performs critical accounting functions such as tracking contracts, initiating PR/POs, and processing invoices for payments, which require proficiency in Oracle and Maximo systems. The nature of the Environmental Affairs budget also requires this position to assist with accounting responsibilities. The position is a key point of contact and handles many customer needs, including interacting with customers who deliver time-sensitive samples to the lab. The role helps direct customers to the right project manager for sample processing. Moreover, coordinating various maintenance and repair requests and addressing safety concerns with the Facilities Services Organization are essential job functions. Education: Minimum of a Bachelor's degree required, and administrative assistant certifications appreciated. Experience: At least 5-10 years of experience providing expert-level administrative support. Previous experience as an administrative assistant with a strong track record of performance is highly preferred. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software is required. Minimum of a Bachelor's degree required, and administrative assistant certifications appreciated. Demonstrated experience and proficiency with Enterprise Foundation systems including Oracle, Maximo, Timekeeping, and PaySOurce are highly preferred. Ability to manage calendars, schedules, and appointments independently. Experience in organizing high-profile meetings, conferences, and events, including logistics, agendas, and follow-up actions. Strong communication and interpersonal skills to interact effectively with diverse stakeholders. Ability to handle highly sensitive and confidential information with discretion and professionalism. Experience in budget management, expense tracking, invoicing and financial reporting. Key responsibilities: Provide expert-level administrative support related to timekeeping, travel, expenses, and calendar management for the General Manager. Additionally, provide support to employees related to these administrative responsibilities. Lead the coordination, organization and planning of high-profile meetings, conferences, and events, including all logistics, agendas, and follow-up actions. Perform critical accounting functions such as tracking contracts, initiating Purchase Requisitions (PRs) and Purchase Orders (POs), processing invoices for payments, and completing lab and field billing. These tasks require proficiency in Oracle and Maximo systems. Strong attention to detail is required to provide effective administrative support, as well as accurate information and reporting. Conduct research to gather and analyze data and compile comprehensive reports to support strategic decision-making and planning. Assist with budget tracking, expense tracking, and financial reporting, ensuring accuracy and compliance with company policies. Demonstrate a safety-first mindset and wear appropriate personal protective equipment (PPE), when needed. Provide exceptional customer service and act as a key point of contact for customer needs and stakeholders. This includes interacting with and assisting customers who deliver time-sensitive samples to the lab. Demonstrate strong communication and interpersonal skills, with the ability to interact effectively with a diverse group of employees and stakeholders. Prepare, edit, and review complex documents, reports, presentations, and correspondence, demonstrating an advanced level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Coordinate various maintenance and repair requests and address safety concerns with the Facilities Services Organization. Handle highly sensitive and confidential information with utmost discretion and professionalism, always maintaining a high level of confidentiality. Provide miscellaneous department requests for supplies and support. Routinely order supplies needed to maintain effective operations. Accounting and Budgeting Responsibilities: Ability to create Purchase Requisitions (PRs) in Maximo and manage Purchase Orders (POs) in Maximo; ability to code non-PO invoices and submit to approver in Oracle. Experience processing and tracking invoices in Oracle. Ability to receive e-mail requests with invoices from requestors and submit invoices to Accounts Payable (AP) for payment, including both PO invoices and non-PO invoices (~50 per month). Ability to learn APC procurement and payment procedures, log invoices submitted to Accounts Payable (AP) into spreadsheet, and track status through being paid. Demonstrate adaptability to learn accounting system (e.g., POETs), look up POs and contracts in Maximo, look up invoices and determine status in Oracle; understand invoice holds process and work with company to release or resolve holds. This position requires driving (excluding commute) This position requires personal protective equipment This position may require some bending, lifting, climbing, prolonged sitting, prolonged walking, walking on gravel or crawling when necessary. JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law. #D650

This position is responsible for providing comprehensive administrative support to the Vice President of Engineering and Operations at Southern Linc, as well as the leadership teams within the Network Engineering, Network Operations, and IS departments. The Executive Assistant acts as a central point of contact for internal and external parties. Strong communication and interpersonal skills, along with the ability to build relationships with executives, managers, and employees at all levels of the organization are key components to success in this role. In addition, this position will work with administrative assistants within Southern Linc to provide guidance and assistance as needed. In the course of work, the Executive Assistant will be engaged in highly sensitive and confidential matters; therefore, integrity and trustworthiness are key essential characteristics this individual must possess. JOB REQUIREMENTS: Education: + High school diploma required + Associate or Bachelor's Degree strongly preferred + Executive assistant/secretarial/administrative certification (Certified Administrative Professional or similar) desired Experience: + Experience supporting executive or senior management levels is strongly preferred. Knowledge & Skills: + Strong time management, judgment, prioritization, and discretion. + Proven ability to build relationships and work effectively with management, peers, contractors, and stakeholders. + Excellent communication and people skills. + Familiarity with Southern Company Services (SCS) systems is preferred but not required. + Proficiency in computer and software packages (Word, Excel, PowerPoint, Teams, Outlook). + Capacity to manage multiple tasks and requests from various departments. + Collaborator with a positive attitude and commitment to excellent customer service. + Self-motivated with a proactive approach and a sense of urgency in job responsibilities and personal development. + Outstanding problem-solving and critical thinking skills. MAJOR JOB RESPONSIBILITIES: + Manage phone coverage, calendar scheduling, travel arrangements, timekeeping, expense and invoice processing and other administrative support. + Prepare and update correspondence, including letters, e-mails, and memorandums. + Coordinate and schedule meetings, appointments, conference rooms, and audio/visual needs. + Serve as a positive ambassador for the department and Southern Linc in interactions with internal and external stakeholders. + Process invoices, order office supplies, and arrange catering and event logistics as needed. + Prepare and review expense statements for the Vice President and department leadership. + Create, maintain, and update organizational files. + Formulate travel arrangements for the Vice President and department leadership. + Maintain confidentiality, integrity, and a high level of professionalism at all times. + Manage the reservation process for a small fleet of department vehicles. + Serve as the Southern Linc Birmingham office manager and track the leased equipment inventory for the Southern Linc at the APC Corporate Headquarters facility. + Participate in special projects as needed. + Proactively assist other administrative assistants, coordinate coverage, and provide backup support, as necessary. + Work independently with minimal supervision. Southern Company (NYSE: SO ) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit *********************** . Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here **************************************************** . Additional and specific details about total compensation and benefits will also be provided during the hiring process. Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law. Job Identification: 15946 Job Category: Administrative & Clerical Job Schedule: Full time Company: Southern LINC

Job Description Duties and Responsibilities: Makes arrangements for meeting and trainings, as needed Provide quality customer service Serves as the contact person for the Behavioral Health Department/SUD Program Screen calls, emails, and other correspondence sent from reception Manage multiple clinical and meeting calendars for Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Functions as administrative support for Director of Behavioral Health and SUD Coordinator Organize, maintain, and file digital files and records Prepare and edit correspondence, reports, spreadsheets, and presentations Complete special projects as assigned Assisting with other overflow work as directed by the Director of Behavioral Health Prompt, Regular attendance at the office Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with hard deadlines and quick turnaround times. Manages MAT Referral Spreadsheet to ensure accuracy and up-to-date information Schedules suboxone intake and MAT Clinic appointments for all CMC locations (Centerville, West End, Bessemer) Contacts behavioral health patients on behalf of the Director and SUD Coordinator, as needed Maintains registries (suboxone, behavioral health, School based health referral, psych consult, mental health hotline) for the Director of Behavioral Health Receives and processes referrals for the Behavioral Health Department Completes monthly medicaid verifications for patients enrolled in the Ryan White Program Inputs Ryan White Data in monthly/quarterly reports, update spreadsheets as needed Assist in scheduling Ryan White patients for initial intakes, follow ups and missed appointments Any other duties as assigned by the Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Required Skills: Knowledge of behavioral health and social work concepts Excellent organizational, interpersonal and communication skills Strong computer and internet research skills, including high comfort level with office software products (such as Google Apps, Microsoft Office, Adobe) Project coordination experience Ability to work well with various levels of internal management and staff as well as outside vendors and clients High level of flexibility and willingness to help with the daily tasks

Schedule: Monday-Friday 8am-5pm Under minimal supervision, to provide essential administrative and business support services within a school, department or unit which may include budget maintenance, personnel processing, policy communication, facilities/space management, database/files management, office/clinic management or patient flow management. To coordinate programmatic activities and functions. To conduct special projects relating to an office's administrative operations at the direction of superior. To maintain vendor relationships. To interface with internal and external constituencies. May provide confidential secretarial/office support functions for department chairs, large division directors, deans or other organization executives. Typically supervises clerical/secretarial staff. May assist in preparation and submission of grants. May be responsible for equipment/furniture repair. May assist with grants and contracts administration. May prepare financial reports and analyses. Position Requirements: 1. Provides administrative and business support services for a school, department, unit or clinic: budget maintenance, personnel processing, policy communication, facilities/space management, database/file management, office/clinic oversight, patient flow management, grants and contracts administration, preparation of financial reports. 2. Coordinates programmatic functions and/or special assignments as requested. 3. Interfaces with internal and external constituencies; may maintain vendor relationships. 4. May provide oversight of clerical/secretarial support staff. 5. Performs other duties as assigned. Minimum Requirements: Bachelor's degree in a related field and one (1) year of related experience required OR an equivalent combination of relevant education and/or experience. TRAITS & SKILLS: Must be self-directed / self-motivated; must have excellent communication and possess outstanding customer service and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for one's own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs. UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.