Senior administrative assistant jobs in Wichita Falls, TX

Why USAA? At USAA, our mission is to empower our members to achieve financial security through highly competitive products, exceptional service and trusted advice. We seek to be the #1 choice for the military community and their families. Embrace a fulfilling career at USAA, where our core values - honesty, integrity, loyalty and service - define how we treat each other and our members. Be part of what truly makes us special and impactful. The Opportunity Join our Member Insights and Analytics team, where we are shaping the future of member experience through the power of data-driven decision-making. Our dynamic team is on a mission to craft unparalleled member experiences, and we're seeking a passionate Executive Assistant to help us get there. As a dedicated Executive Assistant, you will perform administrative support for multiple members of the Executive Management Group (EMG), depending on Executive level and team structure. You will also ensure day-to-day activities are coordinated and EMG members are prepared for responsibilities. We offer a flexible work environment that requires an individual to be in the office 4 days per week. This position is based in San Antonio, TX. Relocation assistance is not available for this position. What you'll do: Delivers administrative support to assigned EMG through management of schedule/calendar, emails, call routing and ensuring appropriate record retention. Coordinates activities and ensures timely information flow for EMG assigned. Collaborates with EMG to understand, prioritize and organize daily activities/responsibilities to meet deadlines and deliver on EMG goals/objectives. Identifies topics that translate into prioritizing meeting planners, emails, people, and data. Delivers effective challenge to preserve EMG's time. May prepare/update presentations. Ensures accuracy and compliance with USAA presentation standards. Additionally, drafts internal communications and other materials on behalf of the leader to share with a variety of audiences including department leaders, employees, key stakeholders, or business partners. As requested by assigned EMG, prepares correspondence on behalf of EMG. Ensures information to and from EMG members are treated with appropriate level of confidentiality. Responsible for maintaining awareness on applicable intranet pages, messaging channels, leader communications, and other information platforms. Proactively disseminates reminders to leaders and employees for upcoming deadlines, such as check-in completion, LMS training deadlines, or other urgent work deliverables. Monitors EMG calendars to coordinate meetings and ensure leader/team is aligned with all aspects of meeting. Creates agenda, takes meeting minutes, documents follow up action items, manages attendees, delegates, and ensures all meetings have a clear purpose/agenda. In addition, coordinates schedules, meeting planners, dates and secures the content to be presented. Understands the importance of team culture for the EMG's organization. Prioritizes employee 1:1's, staff meetings, skip levels, and other connection points. Creates positive experiences for employees through coordination. Partners with hiring manager to improve employee experience by proactively planning and onboarding new EMG or other team members. Collaborates to formulate an effective transition plan that minimize/eliminate a negative impact for the incoming EA/EMG relationship. Additionally, update/submit organizational charts prior to the 1st of the month and update distribution lists within one business day of employee hire/exit. Ensures new hires are provided access to resources and knowledge of department-wide operations/processes. May coordinate desk/seating logistics for employees and provide oversight for on-site events. Manages travel and expense reporting timely and effectively. Additionally, manages team budget and confirms people leader adherence to individual budget plans. Responsible for maintaining inventory of office supplies with an expense management focused mindset. Maintains filing system for key documents. Generates reports requested by assigned EMG. Ensures risks associated with business activities are effectively identified, measured, monitored, and controlled in accordance with risk and compliance policies and procedures. What you have: High School Diploma or General Equivalency Diploma required. 4 years directly related work experience. Proficient in Windows, MS Word, Excel, Outlook, PowerPoint, Word, Excel, Adobe, and Publisher. Advanced knowledge of spreadsheets, data retrieval, and word processing and presentation software. Demonstrated experience with calendar management and/or prioritizing tasks in a fast-paced environment. Ability to effectively build strong relationships and work with all levels within the organization. Excellent oral and written communication skills with a high degree of accuracy and attention to detail needed. What sets you apart: 3+ years of Executive Assistant experience supporting a VP or multiple executives. High energy self-starter with a strong attention to detail. Must have strong calendar management across multiple time zones. Proactive problem-solving orientation, with interest/ability to learn business context. Proficient with Microsoft Office Suite, especially Outlook. US military experience through military service or a military spouse/domestic partner. Compensation range: The salary range for this position is: $63,590 - $114,450. USAA does not provide visa sponsorship for this role. Please do not apply for this role if at any time (now or in the future) you will need immigration support (i.e., H-1B, TN, STEM OPT Training Plans, etc.). Compensation: USAA has an effective process for assessing market data and establishing ranges to ensure we remain competitive. You are paid within the salary range based on your experience and market data of the position. The actual salary for this role may vary by location. Employees may be eligible for pay incentives based on overall corporate and individual performance and at the discretion of the USAA Board of Directors. The above description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job. Benefits: At USAA our employees enjoy best-in-class benefits to support their physical, financial, and emotional wellness. These benefits include comprehensive medical, dental and vision plans, 401(k), pension, life insurance, parental benefits, adoption assistance, paid time off program with paid holidays plus 16 paid volunteer hours, and various wellness programs. Additionally, our career path planning and continuing education assists employees with their professional goals. For more details on our outstanding benefits, visit our benefits page on USAAjobs.com. Applications for this position are accepted on an ongoing basis, this posting will remain open until the position is filled. Thus, interested candidates are encouraged to apply the same day they view this posting. USAA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Are you an organized, proactive professional who thrives in fast-paced environments? Our client, a dynamic and growing organization, is seeking an experienced Executive Assistant to support their CEO. This is a fantastic opportunity to join a high-performing team and make a meaningful impact. This direct hire EA role pays $95k-$115k and offer excellent benefits. Apply now to join a company where every team enjoys outstanding tenure and a culture that truly fosters camaraderie.. Key Responsibilities: Provide high-level administrative support to the CEO, including calendar management, travel coordination, and expense reporting Prepare correspondence, presentations, and reports Organize meetings, events, and company-wide initiatives Serve as a liaison between the CEO and internal/external stakeholders Manage confidential information with discretion and professionalism Assist with special projects and support executive priorities Ideal Candidate: 5+ years of experience as an Executive Assistant, preferably supporting C-suite executives Exceptional organizational and time management skills Strong written and verbal communication abilities Proactive, resourceful, and able to work independently with minimal direction Tech-savvy; comfortable with Microsoft Office Suite and other business tools Positive attitude and a collaborative spirit Pay Details: $95,000.00 to $115,000.00 per year Search managed by: Crystal Molis Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

We are a recruiting firm representing Lubbock Land Company - a premier real estate company located in Lubbock, Texas. We are seeking a detail-oriented, proactive, and highly organized team member to support the organization's financial and operational functions. This role will focus primarily on office management and general administrative support, Accounts Receivable and Accounts Payable, as well as Assistant Property Management Coordination. The ideal candidate will thrive in a fast-paced real estate environment, bring strong organizational skills, and ensure accurate financial tracking and efficient property operations. Key Responsibilities Administrative & Office Management Serve as primary point of contact for general office needs, supplies, and vendor relationships. Assist leadership team with scheduling, meeting coordination, and document preparation. Support company events, internal communications, and special projects. Ensure smooth day-to-day office operations and foster a professional environment. Accounting Support Manage Accounts Receivable (AR): track incoming payments, prepare invoices, monitor delinquencies, and follow up with tenants/clients as needed. Manage Accounts Payable (AP): process invoices, issue payments, maintain vendor records, and reconcile accounts. Assist with preparation of monthly, quarterly, and annual financial reports. Maintain accurate digital and physical records for all accounting functions. Property Management Support Support Property Manager(s) with property showings, tenant communications, service requests, and lease administration. Assist with scheduling property inspections, vendor coordination, and maintenance requests. Track property-related expenses and help prepare operating budgets. Monitor compliance with lease terms and company policies. Some travel is required for property showings, leasing, inspections and training. Qualifications Associate's or Bachelor's degree preferred (Accounting, Business Administration, or related field). 3+ years of administrative experience. Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint); familiarity with QuickBooks and property management software a plus. Strong organizational and time management skills, with ability to manage multiple priorities. Excellent communication and interpersonal skills, with attention to detail and accuracy. High level of professionalism, integrity, and discretion when handling sensitive financial and tenant information. Interest in growing within real estate and/or property management Ability to thrive within a fast-paced, small-company environment What We Offer Competitive salary and performance-based bonus opportunities. Health benefits. Opportunity to grow with a dynamic and entrepreneurial real estate development and property management company. Collaborative, team-oriented culture with exposure to accounting, property operations, and leadership decision-making.

We are seeking a highly organized and proactive Administrative Assistant to support our dynamic technology team. The ideal candidate will be tech-savvy, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. This role is essential to ensuring smooth daily operations and providing exceptional administrative support to our leadership and team members. Administrative Support Manage and maintain executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones Coordinate travel arrangements including flights, accommodations, ground transportation, and detailed itineraries Prepare, edit, and format documents, presentations, reports, and correspondence Handle incoming calls, emails, and correspondence with professionalism and discretion Manage office supplies inventory and coordinate with vendors for equipment and services Meeting and Event Coordination Organize and coordinate internal and external meetings, including logistics, catering, and technology setup Prepare meeting agendas, materials, and take detailed minutes when required Coordinate company events, team-building activities, and occasional client meetings Manage virtual meeting platforms (Zoom, Microsoft Teams, Google Meet) and troubleshoot technical issues Project and Database Management Assist with special projects and research as needed Maintain and update databases, contact lists, and filing systems (both digital and physical) Track project deadlines and follow up on action items Support onboarding processes for new employees Financial and Administrative Tasks Process expense reports and assist with budget tracking Coordinate with accounting for invoice processing and vendor payments Maintain confidential personnel and company information with discretion Required Qualifications Education and Experience Associate's or Bachelor's degree preferred, or equivalent work experience 2-4 years of administrative assistant experience, preferably in a technology or corporate environment Experience supporting C-level executives is a plus Technical Skills Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace Experience with project management tools (Asana, Monday.com, Trello, or similar) Comfortable learning new software and technology platforms quickly Familiarity with video conferencing platforms and basic troubleshooting Experience with CRM systems (Salesforce, HubSpot) is a plus Core Competencies Exceptional organizational skills with ability to prioritize and multitask effectively Strong written and verbal communication skills High attention to detail and accuracy Ability to maintain confidentiality and exercise discretion Proactive problem-solving approach with minimal supervision Professional demeanor and positive attitude Flexibility to adapt to changing priorities and deadlines Preferred Qualifications Experience in the technology industry or startup environment Knowledge of basic HTML, collaboration tools (Slack, Microsoft Teams), or ticketing systems Event planning or coordination experience Familiarity with vendor management and procurement processes Work Environment Fast-paced technology company environment Hybrid work arrangement available (specific days in office) Occasional overtime or flexibility required for urgent projects or executive travel Collaborative team culture with cross-functional interaction What We Offer Competitive salary commensurate with experience Comprehensive benefits package including health, dental, and vision insurance 401(k) retirement plan with company match Professional development opportunities Flexible work arrangements Modern office environment with latest technology Collaborative and innovative company culture

Full Time or Part-Time Administrative Assistant Position An Operations Company in the College Station area is seeking an Administrative Assistant to add to their team. , you must have the following skills: o Must be proficient in QuickBooks, Excel & Word o Professional verbal and written communication o Customer service skills o Ability to multi-task o Time management skills o Clear criminal background o Verifiable job references o High school diploma or GED In this position you will be responsible for administrative and complex clerical work. These duties will include but not be limited to the creating and maintaining of Excel spreadsheets, compiling management and operation reports and preparation of memos, letters, and emails. Pay: D.O.E. High School Diploma or equivalent ; have reliable transportation; ability to lift and carry 25 lbs. Must be available a minimum of 30 hours a week; Monday - Friday, between the hours of 7:00 am and 5:00 pm

Allied seeks a Bilingual Administrative Assistant (English/Spanish) for its McGregor, Texas headquarters. This position is for an individual who has strong organizational skills, excellent welcome center/reception hospitality, and the ability to manage multiple administrative priorities with professionalism. This position directly supports our McGregor facility, the HR/Administration, the local EVP, and liaisons with other Allied campuses. Applicants with a great attitude, strong interpersonal skills and a zest for excellence and growth will thrive in this role. Allied Culture At Allied, we believe great service matters from the start and finish of everything we do. Going the distance for our clients begins with taking care of our team members. They are our most important asset. We invest in their continuous development, and recognize their contribution to our success. Great work starts with creating great work environments, promoting collaboration for a team dedicated to creating value worldwide. The Allied Team is highly resourceful, innovative, and competent with extensive experience. Our culture is open, accessible, adaptive and flexible, offering work-life balance, and empowering our people, because everyone's voice matters. We promote “we” over “me” and solutions oriented creative thinking. It's the Allied way. Responsibilities Welcome Center (Reception) Professionally greet visitors, guests and Allied team members utilizing exemplary hospitality skills. Monitor visitor entrances remotely when not physically present in the reception areas. Maintain visitor logs. Professionally answer incoming phone calls, providing the necessary information to callers or connecting callers to appropriate Allied team members. Able to be client centric and interact well with Allied team members, partners and potential clients. Incoming call volume can reach 15 per hour. Coordinate facility tour scheduling and the completion of related documentation. Provide information on safety requirements and distribute visitor/guest PPE (personal protective equipment) and tour aids. Maintain a welcoming and functioning office environment including associated areas. Administrative Duties Monitor office related supplies for ordering and restocking, including cleaning and paper supplies, printer and plotter supplies, snacks, beverages, etc. Works with the Facilities Coordinator on certain purchases. Order company related swag (mugs, hats, shirts, bags, bottles, pens, etc.) in coordination with other Allied offices and the marketing department. Maintain a clean, safe and organized work environment, including the lobby and reception areas, the cafe and training area, the upstairs conference rooms, and all public spaces. Organizes and directs janitorial resources. Update company events in calendars and company intranets, and schedule conference rooms for Allied team members. Inform staff of important information related to the office. Maintain information TVs and monitors for relevant information and messaging. Fulfill shipping and receiving requests for office related matters and collect mail and parcels from area boxes. Support in preparing travel arrangements ( including international travel) for Allied team members, partners and clients, utilizing company resources and programs. Support and Coordination Duties Assist office team members with general research, document management, compilation of data, preparation of reports and presentations, and other general office related items. Support, coordinate and actively participate in the planning and scheduling of McGregor based special events such as quarterly meetings, workshops, OMT meetings, and PR events, securing any needed resources, materials, equipment and food and beverage. Assist in HR related tasks, including onboarding events, company poll tabulations, maintenance of facility data, wellness programs and team development initiatives. Provide administrative support to the local EVP including strategy & development items and initiatives, Huddle and Allied University programs, scheduling appointments and events, and creative content support. Systems and Tools Proficiencies Utilize Allied's CRM system with increasing proficiency to manage information as part of handling phone calls and managing responsibilities. Utilize Google and Zoho office applications with increasing proficiency to administrative and support responsibilities. Utilize Allied's travel booking system with increasing proficiency to support travel itineraries. Respond to emails and messaging in a timely manner, and appropriately communicate messages and information to team members in different departments with conciseness and clarity. Manage confidential and sensitive information with discretion and integrity. Use appropriate professional judgment to keep abreast of any changes, issues, or concerns that may impact daily activities and/or schedules. Qualifications & Skills Bilingual in English/Spanish is required - working proficiency levels Prior experience as a receptionist or office administrative assistant First-rate organizational skills and detail-oriented Positive, professional demeanor with leadership potential Excellent interpersonal, communication and client service skills within and outside the organization Working knowledge of MS Office Applications, Google Suite Applications, and additional related software knowledge Strong spelling and grammar acumen Strong ability to manage a variety of tasks simultaneously Critical thinking, evaluation and analytical skills Talent and desire to work with high-pressure situations in fast paced environments Ability to work individually and in team environments Ability to thrive in a fast paced environment with a strong sense of urgency Bachelor's or Associates degree preferred - minimum high school diploma, certificate from college or technical school and willing to consider extensive experience over education where applicable. Allied is an equal opportunity employer. DFWP/EEOE

Department: Administration Shift: First Shift (United States of America) Standard Weekly Hours: 40 The Senior Executive Assistant provides high-level, confidential administrative and clerical support to the hospital president, while also serving as a gatekeeper to prioritize and protect the executive team's time. Key responsibilities include expertly managing complex calendars; coordinating all meeting and travel logistics; producing professional reports, presentations, and correspondence (including meeting minutes); efficiently handling financial administration, such as expense management and reimbursements; and communicating with a wide range of individuals both internal and external to the company and system. Furthermore, this role coordinates and supports the implementation of campus policies, regular leadership meetings, special projects, and events. Qualifications: * High School diploma, required * Bachelor's degree in Business, Finance, Management, Public Administration, Management or closely related field, preferred * 3-5 years professional executive assistant experience at board level required; 2 years board level event planning and 1 year project management experience preferred. * Strong ability to work with all levels of staff and in a diverse environment; Able to perform job duties with minimum of direction and supervision; Self-motivated, energetic, confident, good communicator and able to use independent judgment when necessary; Exhibit professional demeanor & attitude; Strong verbal and written skills; Demonstrate intermediate and up to advanced proficiency in use of PC software, including MS Windows, Internet / Intranet and; experience using spreadsheets and graphics. About Us: Cook Children's is an equal opportunity employer. As such, Cook Children's offers equal employment opportunities without regard to race, color, religion, sex, age, national origin, physical or mental disability, pregnancy, protected veteran status, genetic information, or any other protected class in accordance with applicable federal laws. These opportunities include terms, conditions and privileges of employment, including but not limited to hiring, job placement, training, compensation, discipline, advancement and termination.

Focused Energy is a fusion energy startup with the goal of generating unlimited clean energy to responsibly meet future global demand. With the use and commercialization of laser-induced inertial fusion, a clean and highly efficient power generation technology is coming within reach, suitable to ensure a secure and scalable future energy supply. We are seeking a proactive, detail-driven Senior Executive Assistant to support our CTO and, over time, the broader technical leadership team (VPs, Directors). This is a senior-level EA role for someone who thrives in complex, dynamic, technical environments and can act as an extension of the CTO-anticipating needs, reducing friction, and ensuring smooth execution across scientific, engineering, and cross-functional programs. This person will own calendar and communication management, operational coordination, and light project management. They will help the CTO stay aligned with priorities, keep initiatives moving, and create the structure needed for an engineering org operating at high velocity. What you'll do:Executive & Operational Support Manage complex calendaring, scheduling, and prioritization across time zones, ensuring the CTO is prepared and focused on mission-critical work. Anticipate needs, triage requests, and proactively remove friction from the CTO's day-to-day workflow. Prepare the CTO for meetings through briefing materials, agendas, pre-reads, and follow-up documentation. Support travel arrangements and coordinate logistics for domestic and international trips. Serve as a strategic gatekeeper, managing inbound requests and ensuring alignment with priorities. Project & Program Coordination Partner with the CTO on project tracking: updating timelines, following up on action items, and ensuring cross-functional clarity. Assist with small to mid-size operational projects-process improvements, documentation, tracking engineering milestones, or coordinating technical reviews. Work closely with program managers, engineering leads, and operations teams to support planning rhythms (OKRs, roadmaps, technical reviews). Communication & Documentation Draft, review, and refine internal communications, memos, and updates on behalf of the CTO. Maintain high-quality documentation for technical leadership meetings, engineering leadership forums, and cross-functional conversations. Ensure follow-through on decisions, with clear summaries and action-item tracking. Leadership Team Support As the org grows, provide EA/coordination support to VP- and Director-level technical leaders. Help establish consistent operating rhythms for the technical org: meeting cadences, agendas, document hygiene, and communication patterns. Support onboarding of new technical leaders into CTO org workflows and processes. Who you are: 7+ years of Executive Assistant experience supporting C-level or VP-level leaders. Preferred experience in technology, engineering, scientific, or high-complexity environments. Proven ability to manage dynamic and shifting priorities in fast-moving organizations. Experience with basic project or program coordination; comfort working with technical teams a plus. Strong written communication skills; able to produce clear, structured summaries and messaging. Exceptionally organized with strong judgment and impeccable attention to detail. Understand CTOs operating style and patterns. Proactive and calm under pressure; anticipate and unblock hard and soft barriers. Ability to think strategically, create bandwidth for the CTO. Manage stakeholders creatively. Strong interpersonal presence, diplomacy, and the ability to work across engineering, operations, and executive teams. Fast learner who is comfortable in a highly technical environment and curious about the science/engineering context. High integrity and discretion-trusted to manage sensitive and confidential information. Focused Energy is an equal opportunity employer committed to creating an inclusive environment. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. Pursuant to the San Francisco Fair Chance Ordinance, Focused Energy will consider for employment qualified applicants with arrest and conviction records. Compensation offered will be determined by factors such as location, level, job-related knowledge, skills, and experience. Certain roles may be eligible for incentive compensation, equity, benefits.

Senior Executive Assistant - Office of the President - (2506711) Description Minimum Qualifications:Associate's degree or equivalent and seven years of professional experience at the executive level. Job Description:To provide executive-level support, including research and analytical duties, to the President, the President's Chief of Staff, and the President's team in carrying out the missions of the institution. Serves as a liaison between the President's Office and the institution-at-large. Provides support in daily operations by collaborating with and providing leadership and guidance to other staff members in the executive suite. Maintains and promotes a cooperative, collaborative, customer-focused work environment and effective communication between the Office of the President and members of the public and the organization as a whole. Preferred Qualifications:Relevant UTMB or healthcare experience. Job Duties:Serves as the liaison and interface between the President's Office, Chief of Staff, and the institution-at-large, its committees, and the education, health care, and research staffs. Provides direct administrative support to the President by managing schedules/calendars; handling email, mail, and telephone contact; planning travel; completing documentation for expense reimbursement; and other executive-level administrative support tasks. Executes, with minimal direction, administrative duties at the highest level, using significant discretion and judgment. Receives and tracks various requests, communications, and projects for the President and keeps the President informed about the progress and completion of these projects. May include conducting brief background research on organizations/constituents seeking interaction with the President. Promotes effective intra- and inter-office communication; ensures requests are responded to professionally and effectively, and deadlines are met. Supports patient advocacy by communicating efficiently with the Patient Services division to ensure that patients have access to appropriate information and resources and that patient complaints are resolved confidentially and appropriately. Manages the daily operations of the President's Office by collaborating and communicating effectively and providing leadership and guidance to other members of the President's team. Assist in developing the budget for the President's Office; tracks expenses and fund expense usage reports for endowments under the control of the Office of the President. Oversees and assures compliance with annual space survey, surplus inventory tracking, web trax inventory, and serves as inventory asset custodian. Serves as the liaison for communication and operations with areas that report directly to the President. Plans, organizes, and coordinates administrative responsibilities, including site visits, meetings, conferences, teleconferences, special events, speaking engagements, and other activities. Assists top executives in establishing and attaining goals and objectives. Coordinates and interacts with other executives and administrators or their associates, within institutional, system, or governmental settings. Prepares or directs preparation of reports, graphs, and charts. Responds to or initiates correspondence of a confidential or technical nature. Assist in maintaining updated institutional committee membership lists, appointment letters, and charters, and ensure selection of members and completion of annual appointment letters in a timely manner. Interviews candidates for administrative staff positions within the department. Represents the President's Office with the highest level of integrity, confidentiality, professionalism, respect, and a commitment to serving others. Adheres to internal controls and reporting structures. Performs related duties as required. Salary Range: Actual salary commensurate with experience. Work Schedule:Monday through Friday, 8 am to 5 pm, and as needed. Qualifications Equal Employment OpportunityUTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Primary Location: United States-Texas-GalvestonWork Locations: 0129 - Administration Bldg 301 University Blvd. Administration Building, rm 604 Galveston 77555 - 0129Job: Clerical & Administrative SupportOrganization: UTMB Health: RegularShift: StandardEmployee Status: ManagerJob Level: Day ShiftJob Posting: Nov 24, 2025, 10:37:40 PM

Onbe, a fast-growing FinTech, bringing innovation to a rapidly growing global marketplace, stands for “on behalf.” Because that's exactly how we work: on behalf of our clients, as their comprehensive payments partner. We transform the way payments are imagined - as an opportunity for innovation, a source of insight to customers, and a way to connect with partners around the globe! Summary: We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to three C level executives and office support in our Dallas, Texas office. The ideal candidate will be able to prioritize effectively, maintain confidentiality, and ensure the smooth operation of daily business activities. This role requires exceptional communication skills, a high level of professionalism, and the ability to anticipate the needs of the executives. This role is a hybrid role that will work onsite 2 days per week at our Plano, TX location. Occasional travel may be required as part of this position. Responsibilities: Manage complex calendars, scheduling meetings, and coordinating travel arrangements for three executives. Prepare and organize documents, reports, and presentations for meetings. Serve as a liaison between executives and internal/external stakeholders. Handle confidential information with discretion and professionalism. Screen and manage incoming emails, calls, and correspondence. Assist in planning and coordinating company events, meetings, and off-site activities. Prepare expense reports and track reimbursements. Manage special projects and take initiative in problem-solving. Ensure office operations run smoothly and efficiently. Qualifications: 3-5 years of experience in an Executive Assistant or similar role Strong organizational and time management skills with the ability to prioritize multiple tasks. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. High level of discretion and professionalism in handling confidential information. Ability to work independently, take initiative, and exercise sound judgment. Experience working with multiple executives is a plus. Must be willing to travel up to 10% for events and meetings. The base salary range for this position is budgeted for $73,620.00 to $85,000.00 with eligibility for an annual bonus. The actual base salary offered depends on a variety of factors, including but not limited to the qualifications of the individual applicant for the position, years of proven experience, specific and unique skills, level of education attained, certifications or other professional licenses held, business needs, and market demand. Our competitive benefits include medical, dental, vision, wellness, 401(k) matching, open paid time off, generous parental leave, and more! Our job titles may span more than one career level. All candidates are encouraged to apply. #LI-Hybrid At Onbe, a diverse group of people, ideas, and perspectives are key to achieving phenomenal things. For over 25 years, our focus has remained on building a culture of openness and ingenuity, where employees come together to innovate and build disbursement solutions that make the lives of our clients and their consumers and workforces easier and better. Our definition of success includes celebrating differences and affirming belonging. To that end, we ask employees to come to Onbe as they are and contribute their diverse perspectives, identities, and experiences. We believe that the recruiting phase is only the very beginning of diversity and inclusion. At Onbe, we're constantly evolving the way we celebrate diversity every day and in everything we do. With several internal committees that are dedicated to mental and physical wellness, diversity, inclusion, and community outreach, we are committed to making a culture that is inclusive to all. Onbe is proud to be an equal opportunity employer. We seek out ways to create a mindful workforce that embraces diversity and celebrates a culture of inclusion. We do not discriminate against employees or job applicants on the basis of race, color, ancestry, national origin, sex (including pregnancy), gender identity, sexual orientation, marital or family status, religion, age, disability, genetic information or military service. Our equal opportunity policy applies to all decisions of employment including hiring, placement, promotion or advancement, termination, layoff, recall, transfer, compensation, training and leaves of absence

Oxea Corporation Overview | World leader in Oxo Chemicals Oxo products are the core competency of Oxea coproration. We are producing more than 70 oxo intermediates and oxo derivatives for customers in a wide range of industries with various end market applications. Our chemicals are important ingredients in products that are used in daily life around the world. "We" refers to more than 1,400 Oxea Corporation employees worldwide. At our plants in Germany, the USA, China and the Netherlands, we produce intermediates and derivatives. Join Us in Shaping the Next Chapter of OXEA Are you ready to step into a role where you can bring both structure and energy to a company entering an exciting new chapter? At OXEA, we are embracing fresh leadership with our new CEO and CFO, who are driving positive change, growth, and opportunity across the organization. This is more than a support role - it's a chance to be at the center of a "new beginning" and play a key part in shaping how we work together at the executive level and across our locations. We're looking for a seasoned, confident professional who thrives at the intersection of executive partnership and office management. You'll not only keep the wheels turning with flawless executive support, but also bring the foresight, initiative, and gravitas to anticipate needs, streamline office operations, and help our leadership team make things happen. This role is ideal for someone who: * Has extensive experience supporting C-Level executives and knows how to navigate executive priorities with confidence and discretion. * Brings strong event management and project coordination skills - from leadership offsites to industry events. * Is a self-starter who understands what needs to be done, who to involve, and how to drive things forward. * Balances professionalism with energy - someone who enjoys being a trusted partner, a sounding board, and a catalyst for action. * Can oversee office operations with a steady hand while maintaining a welcoming, well-run environment. This is a rare opportunity to join a leadership team at a pivotal moment of renewal. If you're ready to put your experience, judgment, and energy to work in helping shape OXEA's future, we'd love to hear from you. Purpose The Senior Executive Assistant is a highly experienced and proactive administrative partner and project manager providing complex and diversified administrative and project support to the OXEA Executive Leadership Team primarily in the Houston, Texas office. This role requires a high degree of professionalism, independent judgment, and the ability to anticipate needs, prioritize, and manage both administrative and project responsibilities with minimal supervision. The ideal candidate will manage multiple priorities and handle high-level, confidential matters with discretion, while also driving key projects that advance priorities and organizational goals. This position also serves as a steady, professional presence in the office-someone capable of overseeing daily office operations while bringing a mature, executive assistant perspective to leadership. The successful candidate will combine strong organizational and project management skills with personal gravitas, confidence, and the ability to interact effectively with C-Level executives. They will be a self-starter, an independent thinker, and a trusted advisor who is comfortable challenging the status quo and offering forward-looking support to the leadership team. Main tasks and responsibilities * Meeting Management and Follow-up: Support executives with all aspects of meeting preparation, scheduling, materials, logistics, and follow-up actions. * Administrative Support: Manage calendars, correspondence, travel planning, presentations, reports, and office administration with discretion and accuracy. * Project Coordination/Management: Lead or support projects by developing timelines, tracking progress, facilitating communication, and ensuring deliverables. * Office Oversight: Provide a professional presence within the office, ensuring smooth day-to-day operations and serving as a central point of coordination for activities. * Event Management: Plan and execute both internal and external events, including leadership offsites, office functions, industry events, and other company-sponsored activities. * Executive Liaison: Represent executives with professionalism in dealings with internal and external stakeholders; serve as a trusted point of contact. * Strategic Support: Anticipate executive and organizational needs, offer solutions, and provide insight and foresight that enable effective decision-making. * Team Support: Partner with peers and cross-functional leaders to ensure alignment of priorities, fostering collaboration and clear communication. * Confidentiality: Handle sensitive information with the highest level of discretion Education requirements * Bachelor's Degree or equivalent experience highly preferred Experience: * Minimum of 7 years' Executive Assistant or Senior Administrative Assistant supporting multiple executive-level leaders. * Demonstrated experience in event management and/or office management is strongly preferred. * Experience working directly with C-Level leaders and senior stakeholders. * SAP is a plus and SharePoint expertise are strongly desired. Competencies: * Strategic Thinking - As Senior EA need broad understanding of the organization's goals and how projects align with those goals. * Professional Presence & Gravitas - Ability to inspire confidence, communicate effectively with executives, and represent the organization with polish and credibility. * Strategic & Analytical Thinking - Strong attention to detail with the ability to analyze information, anticipate needs, and provide data-driven recommendations aligned to organizational priorities. * Project & Event Management - Skilled at defining scope, creating timelines, coordinating resources, and executing projects and events to completion. * Interpersonal & Relationship Building - Builds and maintains strong, collaborative relationships with executives, peers, and stakeholders at all levels. * Communication - Exceptional verbal and written communication skills, with clarity, professionalism, and discretion. * Organizational & Prioritization Skills - Manages competing demands and complex schedules effectively while meeting deadlines. * Adaptability - Flexible and resilient in dynamic, fast-paced environments. * Independent Judgment - Confident decision-making, with the ability to challenge assumptions and propose improvements when needed. * Technical Proficiency - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe, and project management tools. Oxea Corporation is proud to be an equal opportunity employer. We do not tolerate discrimination based on race, sex, age, color, national origin, marital status, religion, sexual orientation, gender identity, disability status, veteran status, or any other basis protected by law. Check Out Our Benefits * Excellent Medical, Dental, and Vision Insurance Plans * Health Equity Health Fund for health and dependent care * Disability Benefits * Basic Group Term Life and Accidental Death and Dismemberment (AD&D) * Tuition Reimbursement * Work/Life Balance * Paid Time Off for a balanced life * Competitive salary, bonus, 401(k) plan with match and profit-sharing match Your benefits: Nearest Major Market: Houston

If located in DFW, position is hybrid. This position may require limited travel for board meetings, events, or CEO-related engagements. The Senior Executive Assistant (SEA) to the CEO is a key member of the centralized executive support team, with primary responsibility for providing high-level, confidential administrative and strategic support to the Chief Executive Officer. While this role is part of a shared services structure supporting executive leadership, the SEA is dedicated primarily to the CEO, ensuring efficient day-to-day operations, streamlined communication, and proactive support aligned with the CEO's priorities and the association's mission. This position plays a critical role in supporting governance, internal coordination, stakeholder engagement, and executive visibility-while contributing to the overall strength and collaboration of the executive support team. Reports to: SVP, General Counsel Supervises: n/a Key Responsibilities: Primary Support to the CEO Serve as the CEO's right hand-managing their calendar, correspondence, and daily priorities with discretion and efficiency. Coordinate complex travel arrangements, meeting logistics, and speaking engagements for the CEO. Prepare executive-level documents including briefings, board reports, talking points, and presentations. Anticipate needs, monitor deadlines, and proactively resolve scheduling or workflow conflicts. Manage the CEO's event calendar workflow, including tracking invitations, evaluating event relevance, coordinating scheduling with internal priorities, and ensuring adequate preparation and post-event follow-up. Support the CEO's presence at meetings and events by working with the Engagement team and ensuring stakeholder interactions remain appropriately balanced, allowing the CEO to maintain strategic visibility. Centralized Executive Support Team Contribution Collaborate with other executive assistants in the centralized support team to ensure cohesive coverage, standardized practices, and mutual back-up support when necessary. Participate in team meetings, shared projects, and continuous improvement initiatives within the executive support function. Assist with cross-functional tasks or high-priority initiatives at the request of the executive leadership team, while maintaining primary focus on the CEO. Collaborate with other executive assistants in managing an efficient enterprise event calendar. Board & Governance Coordination In collaboration with the Corporate Governance Administrator, manage logistics and communication for meetings of the Board of Directors, including preparation of board packets, minute-taking, and coordination of follow-up actions. Act as liaison between the CEO and board members, ensuring timely and professional communication and delivery of materials. Project & Strategic Support Track progress on CEO-led strategic initiatives and organizational goals; follow up with internal teams on action items as needed. Conduct research and gather data to support CEO decision-making, policy development, or public affairs efforts. Stakeholder & Relationship Management Represent the CEO in communications with credit union leaders, association partners, regulatory agencies, and advocacy organizations. Manage inbound inquiries to the CEO's office and coordinate with internal departments for timely and effective responses. Administrative & Operational Duties Process expense reports, reconcile travel receipts, and manage vendor relationships associated with the CEO's office. Maintain key contacts, files, and records-both digital and hard copy-ensuring accuracy, confidentiality, and accessibility. Draft and distribute internal messages, memos, and updates from the CEO. Qualifications: Required: 7+ years of progressive administrative experience supporting C-suite executives, with at least 3 years in a senior executive assistant role. Bachelor's degree in business administration, communications, or related field and/or equivalent experience. Demonstrated ability to manage confidential information and complex schedules with professionalism and discretion. Exceptional writing, editing, and communication skills. Strong organizational skills and attention to detail in a fast-paced, mission-driven environment. Proficiency in Microsoft Office Suite, Salesforce, and video conferencing platforms. Proven ability to collaborate within a team structure while operating independently. Preferred: Experience in a trade association or other relationship-driven organization. Familiarity with board governance, public affairs, or legislative advocacy environments. Working Conditions: This position may require limited travel for board meetings, events, or CEO-related engagements. The role is primarily during regular business hours, with occasional evening or weekend commitments based on CEO priorities or events.

Coordinate and communicate with individuals (from UIW and the outside community) via email/phone calls, and other means regarding meetings, events, and other matters. Secure venues/rooms for meetings and events and arrange for catering. Oversee projects and track progress to ensure alignment with VP priorities. Conduct research and prepare presentations/administrative reports upon request. Assist with the coordination of logistics, agenda, and materials for Board of Trustee Committee meetings. Oversee travel logistics including international arrangements and itineraries. Arrange hotel accommodations and car rentals for the Vice President and the Associate VP. Manage complex overlapping schedules, coordinate high-level meetings, and serve as a gatekeeper for the VP's time and communication. Serve as a liaison with other internal departments and external organizations. Draft correspondence, emails and other materials as needed. Reconcile credit card statements for Vice President and other members of the finance team on P-Card Management System. Submit various forms for Vice President & other departmental administrators, such as check requests, Purchase Orders, petty cash forms, leave forms, general travel expense forms, vehicle request forms, and mileage forms. Maintain membership payments/renewals for annual membership organizations, magazine subscriptions, etc. Manage the Vice President's calendar, schedules, and daily office activities. Handle requests for maintenance and housekeeping; ensure mail pickup and drop off from the campus post office. Assist with new employee onboarding. Perform other duties as assigned. Position Summary The Administrative Assistant to the VP is responsible for providing high-level administrative support to facilitate the leadership role of the CFO and VP for Finance and Administration, exercising initiative and independent judgment in managing the VP's calendar, schedule, and the office's daily activities. The position uses discretion in the dissemination of information; therefore, confidentiality is of utmost importance. This position requires maintaining a professional and friendly demeanor in a fast-paced environment, handling multiple simultaneous requests with ease under general supervision, and exercising moderate latitude for initiative and independent judgment. The Administrative Assistant to the VP reports to the CFO and VP for Finance and Administration. Physical Demands Ability to lift up to 20lbs of office/event materials. Ability to reach overhead, bend, and squat to retrieve office/event materials. Ability to push/pull event carts holding up to 30lbs. Ability to regularly move about campus and event venues to actively engage attendees, attend meetings on and off campus, and pick-up and deliver mail or event materials. Preferred Qualifications Experience working in higher education. Associates Degree. Administrative experience supporting an executive.

Salary Range: Salary commensurate with experience and qualifications About SMU SMU's more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University's small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs. SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences, Cox School of Business, Lyle School of Engineering, Meadows School of the Arts, Simmons School of Education and Human Development, Dedman School of Law, Perkins School of Theology and Moody School of Graduate and Advanced Studies. SMU is data driven, and its powerful supercomputing ecosystem - paired with entrepreneurial drive - creates an unrivaled environment for the University to deliver research excellence. Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU's relationship with Dallas - the dynamic center of one of the nation's fastest-growing regions - offers unique learning, research, social and career opportunities that provide a launch pad for global impact. SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry. About the Position: This role is an on-campus, in-person position. The Executive Assistant and Dedman College Scholar (DCS) Coordinator provides high-level administrative and programmatic support to the Dean and Assistant Dean of Recruitment of Dedman College at SMU. This role manages complex calendars, coordinates travel, assists with event planning, and serves as the primary point of contact for both internal and external inquiries. This position supports the Dedman College Scholars Program, including scholar recruitment, interviews, communications, and event logistics. The role also provides administrative support to the Dallas Institute of Humanities and Culture, the SMU debate program, and the Dean's Suite, ensuring smooth day-to-day operations while delivering meaningful programming for high-achieving students. Essential Functions: * Exec & Admin Support: Manage the Asst Dean's calendar, scheduling meetings, prioritizing requests, and coordinating logistics. Act as first point of contact for Dedman College programs, assisting visitors, managing the general inbox and phone line, and addressing walk-in inquiries. Travel Reconciliation, light administrative support to the Dallas Institute and the SMU debate program. * Admissions and Event Management: Support administrative processes for DCS and alumni events, campus visits, and other recruiting and outreach initiatives. Assist with mailings, communications, and logistics for prospective and current students. Oversee recruiting expenses and ensure accurate tracking and approvals. Assist the Assistant Dean and Dean with operational and logistical tasks as needed. * Event Management & Support: Collaborate with the Dedman College Undergraduate Recruiting team to plan and execute on-campus and in-person events with focus on operational and administrative tasks. Prepare materials, manage registration, and troubleshoot as needed. * Cross-Office Collaboration & Administrative Management: Work with operational partners within Dedman College and across SMU to ensure seamless logistics. Serve as backup for the Dean's Suite Admin regarding Time Access approvals for student workers. Provide ongoing administrative support for the Dallas Institute and SMU debate program, including processing POs and payment requests. * Perform additional tasks/duties as assigned to support the Dean's Office and Dedman College initiatives. * Occasional evening/weekend hours are required. Education and Experience: A Bachelor's degree is required. A minimum of three (3) years of experience is required. Professional work experience required in environments where organization, details, verbal and written communication, and customer service were key to success. Knowledge, Skills and Abilities: Candidate must demonstrate excellent verbal, written, and interpersonal communication skills to engage effectively in a diverse community. A strong customer service orientation, flexibility, and the ability to adapt quickly to changing priorities are essential. Candidate must also possess strong written communication skills, with the ability to convey information clearly and concisely in written form and maintain a high level of attention to detail in grammar, spelling, and data accuracy. Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills. Candidate must demonstrate high proficiency with Microsoft Office, particularly Outlook, Word, and Excel, as well as a working knowledge of Canva. Strong technical aptitude and the ability to quickly learn new software are essential. Candidate familiarity with PeopleSoft and CRM systems such as Slate is preferred. Candidate must submit cover letter and resume (pdf format) for full consideration. Physical and Environmental Demands: * Sit for long periods of time * Bend, stand * Reach above shoulders * Handle objects (dexterity) * Carry/lift over 25-50 lbs. Deadline to Apply: Priority consideration may be given to submissions received by November 24, 2025. This position is open until filled. Candidate must submit cover letter and resume (pdf format) for full consideration. EEO Statement SMU is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. Benefits: SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution. SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU. The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.

NOTE TO APPLICANTS: An application must be completed in its entirety in a single session. The system does not allow the applicant to save their information and return later to complete the application. Please have all materials on hand before starting the application. WHAT WE CAN DO TOGETHER The Association of Former Students engages and inspires the Aggie Network for Texas A&M University in perpetuating the Aggie Spirit. Through our Annual Fund as well as other revenue streams, we provide scholarships, endowments, emergency student loans, and awards for faculty excellence. Our newest colleague will join our Executive Administration team in advancing our mission through dedicated support that ensures the Senior Vice President and the Vice President & CFO have everything they need to represent The Association with excellence each day. OUR CULTURE AND BENEFITS We work in an inclusive, professional, creative, and collaborative environment that delivers a strong positive social impact to current and former students, alumni, faculty and friends of Texas A&M University. Whether preparing meeting agendas, tracking projects for engagement efforts, or creating financial schedules and presentation slides, you'll have opportunities to expand your career skills. Professional development and continuous growth are fundamentals in our organization. What we do and how we do it is enhanced by using the most current tools relevant to each role. All full-time employees are eligible for generous, 100% Association-funded benefits including healthcare, life insurance equal to annual income, savings plan, long-term disability insurance and exceptional holiday and paid time off schedules. Also, you may enhance your benefits through additional self-paid coverage such as short-term disability, family healthcare, increased life insurance and more, to fit your unique personal and family needs. The Association of Former Students is a designated non-profit employer for the Public Service Loan Forgiveness student loan program. A CAREER WITH IMPACT AND MEANING Your efforts will bring the Aggie Network to life, helping students, alumni, and faculty stay connected in meaningful ways. You will directly support scholarships, emergency student aid, and faculty excellence and help shape the future of Aggies for years to come. ESSENTIAL FUNCTIONS Absolute discretion and confidentiality. Execute administrative tasks in a manner that reflects positively and professionally upon The Association of Former Students organization and its leadership. Coordinate tracking of all engagement efforts for programs including Former Student, Campus and Events with high degree of accuracy and in always current state. Cultivate strong peer relationships across campus, particularly the assistants to the CFO affiliates, as well as those in the offices of the Chancellor, the President, and the Board of Regents of Texas A&M University. Exhibit a high level of accuracy and analytical ability while coordinating projects of a financial nature in support of the VP & CFO. These would include annual budget, fundraising platform, accounting system upgrades, taxable fringe benefits, etc. ROUTINE DUTIES Answer and screen calls, greet guests, schedule appointments, maintain calendars. Read and reply to email, routing to other departments as needed, create original correspondence, prepare expense, advance, mileage, and other reports. Prepare meeting agendas and assist before and after meetings. Manage travel arrangements including itineraries and all necessary collateral. Prepare meeting agendas and ensure offices and meeting rooms are in proper condition to receive guests at any time. Coordinate lunch orders for staff and guests, and prepare gift bags and baskets, as needed. Provide in-office support for special events as needed, including some weekends and after regular work hours. Other duties as assigned. Assist the Engagement Division with administrative tasks, such as: Maintain a weekly dashboard tracking the engagement efforts of the Former Student Program, Campus Programs, and Events teams. Assist all Programs and Events teams with administrative tasks for recurring or special events such as Worldwide Muster Roll Call. Perform administrative duties in support of the Vice President & CFO, such as: Prepare for Quarterly Board of Directors and Board Committee meetings including compiling Meeting Minutes. Gatekeeper for contracts signed by Vice President & CFO, corporate credit card issuance, timely expense reporting from cardholders, invoice and expense coding and accuracy in keeping with Finance Policy. Receive inquiries and correspondence relating to maintenance of state fundraising compliance portal. Coordinate projects working with other departments and staff to track financial information, such tax-deduction and giving acknowledgements, personal use of company vehicles, ticket and entertainment packages, family travel, rental car agencies, and records for The Association's vehicle fleet. Requirements EDUCATION Required: High School graduate or equivalent. Preferred: Bachelor's degree from Texas A&M University. EXPERIENCE Required: Two years as either an Executive Assistant, Accounting Associate, Project Administrator or equivalent. Preferred: More than Three years of experience in an Executive Assistant, Accounting Associate, Project Administrator role, or equivalent. KNOWLEDGE, SKILLS & EXPERIENCE (Minimum Requirements) Highest level of professionalism, detail-orientation, efficiency, discretion, confidentiality, and organizational skills. Exceptional proof reading, project coordination, and time management skills that support a high functioning, multi-tasking work environment supporting senior executives. Exercise discernment in anticipating and taking the initiative to meet executive's needs in advance of being asked. Advanced word processing and data management skills (MS Office Suite: Word, Outlook, Excel), as well as spreadsheet and database skills. Must be analytical and exhibit a high degree of accuracy and confidence with financial data, budgets, and spreadsheets. Cross-generational communication and interpersonal skills that allow for developing strong, long-lasting relationships with current and former students of all generations. Excellent oral and written communication skills as well as gracious and warm conversational skills and detailed knowledge and use of appropriate social and business etiquette. Comfortable interacting with board of directors, leadership, faculty and staff of Texas A&M University, The Association of Former Students, and the Texas A&M System. PHYSICAL CAPACITY REQUIREMENTS Ability to sit or stand for long periods on occasion and lift and carry up to 10 pounds. Ability to work at a desk with frequent use of keyboard and monitor. We are committed to providing reasonable accommodations to applicants with disabilities; if needed, please reach out to our Human Resources department to discuss your needs. SUPERVISION Received: The Senior Vice President and also the Vice President & Chief Financial Officer. Given: None. EMPLOYEES OF THE ASSOCIATION OF FORMER STUDENTS Participate in various Association-wide activities such as engagement and fundraising goals, internal event teams, task committees, attending gameday receptions, Distinguished Alumni Gala and other external events as required. Serve as an ambassador by meeting our Team Expectations, fostering relationships with students and other constituents of Texas A&M University. Exemplify Our Core Values.

The Executive Assistant to the CEO & President will provide high-level administrative and analytical support in a dynamic, fast-paced food manufacturing environment. This role requires a highly engaged, detail-oriented, and proactive professional who is passionate about food and thrives in a collaborative environment. In addition to administrative support, the successful candidate will leverage advanced data analysis and reporting skills to provide insights that support executive decision-making and process improvement. Strong proficiency with Mac products and platforms is essential. Must be willing to adapt to executive priorities and comfortable working in a role that requires flexibility and responsiveness. Essential Job Duties and Responsibilities • Provide direct administrative and operational support to the CEO & President, including calendar management, correspondence, travel coordination, and meeting preparation. • Develop, analyze, and interpret data to create meaningful reports and presentations for executive decision-making. • Track KPIs and performance metrics across departments; present findings and recommend improvements. • Support process improvement initiatives by identifying inefficiencies and proposing solutions. • Manage sensitive information with the utmost confidentiality and discretion. • Coordinate cross-functional communications to ensure alignment with company goals and priorities. • Draft, edit, and proofread reports, policies, and executive-level communications. • Anticipate the needs of the CEO & President, proactively addressing potential issues before they arise. • Assist in special projects, business reviews, and strategic planning sessions. • Ensure smooth operations in a fast-paced, deadline-driven environment. Education and Experience • Bachelor's degree in Business Administration, Food Science, or related field preferred. • 5+ years of experience supporting C-level executives; food manufacturing industry experience highly desirable. Skills and Abilities • Advanced proficiency in Microsoft Office Suite and Excel (data analysis, pivot tables, dashboards), plus strong experience with Mac products and platforms. • Solid grasp of manufacturing operations, regulations, and industry best practices. • Exceptional organizational, multitasking, and prioritization skills. • Excellent written and verbal communication abilities, with strong report-writing skills. • Proven track record of process improvement and project management. • Highly engaged and able to thrive in a collaborative, fast-paced environment. • High level of professionalism, discretion, and integrity. Working Environment and Physical Demands While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to sit; use hands to finger, handle, and feel; reach with hands and arms; and type. The role is primarily office-based (sedentary) but also requires walking around campus, standing, lifting supplies, bending, stooping, and occasional climbing or balancing. The employee may also be required to stoop, kneel, crouch, or crawl. As part of job responsibilities, the employee will be required to taste and smell food products, which may contain food allergens. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee may be exposed to a noisy environment with varying temperatures from hot to cold. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. To apply: Send cover letter and resume to ***********************

Title: Senior Executive Assistant Employee Classification: Senior Executive Assistant Campus: University of North Texas - Health Science Center Division: HSC-Provost & Exec VP SubDivision-Department: HSC-CHP-Office of the Dean Department: HSC-CHP-Office of the Dean-300800 Job Location: Fort Worth Salary: Commensurate with Experience FTE: 1.000000 Retirement Eligibility: TRS Eligible About Us - Values Overview Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year. We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team. Learn more about the UNT System and how we live our values at ****************** Department Summary The College of Health Professions is dedicated to advancing excellence in healthcare education, research, and service. Through a diverse range of academic programs and community partnerships, the College prepares students to become compassionate, skilled professionals who make a lasting impact on the health and well-being. The College fosters a supportive environment where faculty and staff play a key role in achieving our mission and supporting the success of students. Position Overview The selected candidate will provide executive administrative support to the Dean, assisting with administration, operations, and finance, and serve as a member of the leadership team within the College of Health Professions. This position will report directly to the Dean. This position serves as a senior administrative contact for the Dean. The incumbent will be responsible for a variety of duties required to maintain operational and office functions. Discretion and confidentiality are key components of this position. Minimum Qualifications Bachelor's degree and three (3) years of related experience; or any equivalent combination of education and experience. Knowledge, Skills and Abilities Advanced MS Office skills. Knowledge of accounting/budgeting procedures. Demonstrated ability to effectively communicate verbally and in writing at an exemplary level. Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to conceptualize, plan and organize multiple programs and assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships. Knowledge of policies, practices, procedures and terminology of assigned function. Preferred Qualifications Bachelor's degree and (3) years of related experience; or equivalent combination of education and experience. Job Duties Organize office operations and procedures. Manage schedule, executive appointments, and facilitate special requests. Coordinate with supply vendors on equipment and other purchasing responsibilities. Prepare documents and manage records retention. Prepare agenda and minutes for executive meetings. Serves at point person for maintenance, mailings, supplies and bills. Process travel arrangements, documentation and reimbursement. Data entry for contracts management. Plans, organizes, and oversees special events. Budget support and monitoring. Physical Requirements Lifting and Moving objects up to 20 pounds. Communicating with others to exchange information. Environmental Hazards No adverse environmental conditions expected. Work Schedule Monday - Friday (8 - 5pm) Driving University Vehicle No Security Sensitive This is a Security Sensitive Position. Special Instructions Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. Benefits For information regarding our Benefits, click here. EEO Statement The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.

Executive Assistant to the President Reports To: President Position Type: Full-Time Description: The St. John Paul II Foundation is a national Catholic apostolate proclaiming the Good News about life and family through education and formation. We accomplish our mission through three hallmark initiatives - Together in Holiness, Converging Roads, Clergy Initiatives. The Executive Assistant to the President will be responsible for planning the Splendor of Truth Gala and assisting the President in the management of a portfolio of major donors and fulfilling the other duties of overseeing the organization. Foundation's Philosophy of Philanthropy: We believe that prospective and current donors are persons who deserve to be treated as persons. We emphasize the importance of cultivation, an apostolate of friendship, and “becoming an expert in the humanity” of the donor. Cultivation and extending invitations to prospective donors requires boldness, patience, and persistence. It is essential that development activities encourage, rather than discourage, care for the soul, growth in faith, and deepening of family and professional life of the donor. In addition, the Executive Assistant agrees to teach, advocate, encourage, counsel, and witness in keeping with the beliefs and practices of the Catholic faith and teachings. Major Duties: Act as an extension of the Office of the President. Manage both business and personal schedules of the President by coordinating and organizing meetings, appointments, events, and travel arrangements with an ability to anticipate competing demands in order to prioritize tasks based on importance and urgency. Proactively gather documents for meetings, prepare presentations, and organize reports. Sit in on meetings and take minutes, if requested. Work closely with Chief of Staff to maximize the President's travel plans by arranging meeting logistics and planning social events with current and prospective donors in the destination city and ensuring that the President has a detailed travel agenda and any supporting documents prior to departure. Assist President in communication and action steps to ensure prospects and donors move regularly through the donor management cycle by prioritizing emails and phone calls, drafting correspondence, and responding on behalf of the President. Proactively coordinate and set up meetings, meals, drinks, or coffees with donors and “Friends of the Foundation”. With the guidance of the President, maintain a communication schedule and ongoing stewardship notes for current donors. Plan and oversee all aspects of the Splendor of Truth Gala (i.e. coordinating details, securing event committee, and organizing volunteers and staff, etc.). Plan, coordinate, and execute special events for the Office of the President, including post-event follow-up. Familiarize yourself with the President's fundraising portfolio; update and maintain the President's portfolio of donor records within the database and giving charts throughout the year. Attend and represent Foundation at social and other external events. Serve on-site at local conferences and attend other miscellaneous philanthropy meetings or events. Maintain strict confidentiality with all matters. Contribute to the professional environment and Catholic culture of the Foundation. Participate in staff meetings and other projects connected with the Foundation and perform other duties as assigned by the President. Qualifications: Associate's or Bachelor's degree or relevant experience in Business or Office Administration Proficiency in Microsoft Office Suite and Google Suite Strong organizational and project management skills, as well as excellent attention to detail Excellent written and verbal communication skills Strong Candidates will: Manifest a passion for the Church's teaching on the Gospel of the Family and the Gospel of Life. Demonstrate an ability to manage several high-level projects simultaneously and with great attention to detail. Exhibit an ability to independently move projects forward, prioritize tasks, and meet various deadlines across multiple projects. Maintain a high level of professionalism in working with Church officials, staff, partners, and benefactors. Possess knowledge of how to implement and execute a successful marketing strategy. This position is located in the Greater Houston area and requires the candidate to work in-office. The ideal candidate will be in the area or willing to relocate. Compensation is commensurate with education and experience.

Institutional MissionNelson University exists to equip students spiritually, academically, professionally, and cross-culturally for their God-given careers and callings. The Executive Assistant provides high-level administrative support to the President and the Office of the President, including receptionist, clerical and project-based duties, planning and executing key events, and hosting guests, donors, and Board members at the discretion of the president. This role projects a professional, positive and gracious image through face-to-face, phone and written interaction as the first point of contact for the Office of the President, while also serving as a strategic partner in supporting the President's visible leadership and institutional priorities. This position reports to the University President and works closely with administration. Responsibilities· Strategically manage the calendar for the President by scheduling appointments, meetings, activities, and securing travel arrangements, as needed. · Keep the President organized and aware of calendar responsibilities and upcoming events, including his speaking and writing calendar, providing prompts and reminders, as needed.· Work to support the success of the President in day-to-day operations by assessing requests for his time through the lens of strategic alignment and recommend appointments for optimal impact. For example, requests that are the responsibility of other university personnel should be directed to the appropriate office in accordance with organizational structure.· Perform general clerical duties, maintaining an effective electronic/digital and paper filing system and other organizational systems as required in the Office of the President, including maintaining office supply inventory and ordering supplies as needed.· Coordinate data and record minutes for President's Cabinet, Board of Regents, and other meetings as assigned, appropriately filing and managing confidential information with discretion and integrity.· Demonstrate an attitude that reflects customer service, warmth, and professionalism in greeting guests, answering phones, and responding to constituent questions.· Employ efficient work procedures to ensure smooth office operation for receiving visitors, screening incoming telephone calls & email, and distributing incoming postal/campus mail.· Serve as liaison to key constituencies, such as Cabinet, Board of Regents, major donors, influential alumni, and community/civic leaders, as requested, maintaining accurate contact information.· Assist the President in serving the needs of the Board of Regents by tracking follow-up action items and ensuring timely, professional communication between the President and members.· Prepare correspondence, administrative memoranda and reports for the Office of the President. · Proof all literature that will go out under the President's name, including welcome letters, public statements, direct mail and articles for publication, including assisting in planning and developing regular articles associated with Advancement publications (Alumni, Advancement, Marketing).· Work with other departments as needed to carry out projects and events involving the President, including but not limited to Convocation, Homecoming, Employee Christmas Dinner, Spring Fellowship/Awards Ceremony, and Commencement. · Serve as a behind-the-scenes partner in campus-wide strategic initiatives, academic ceremonies and student life events-supporting the President's visible engagement with the university community.· Responsible for coordinating University events that relate directly to the President's Office, including but not limited to, the Annual Board/Employee Dinner and Board of Regents meetings, which may include facility requests, hotel accommodations for guests, docket preparation, catering, and arrangement for event setup/teardown.· Serve as a model of professionalism and mentor to other executive/senior level administrative assistants, working to build and maintain a collegial working environment and relationships among the executive/senior level administrative assistants.· Track, manage and process financial items related to travel reimbursements, credit card reconciliation and other financial matters for the President's Office in alignment with Nelson financial systems and guidelines.· Assist the President in maintaining each semester's chapel schedule, serving as point person for guest speakers associated with President's Chapels and responsible for securing hotel accommodations, facilitating honorarium requests, VIP parking, and hosting/assisting as needed.· Prepare PowerPoint presentations and other materials for the President's speaking duties.· Serve as resource to President's spouse related to fundraising, hospitality and Presidential travel.· Schedule and oversee Student Work-Studies (if any are assigned to the Office of the President).· Knowledgeably field questions concerning various areas of the University, providing answers either directly or effectively forwarding to the appropriate person or department.· Monitor website pages assigned to the Office of the President to ensure information is accurate.· Identify newsworthy accomplishments (awards, achievements) and milestones (births, marriages, etc.) within the Nelson community for individualized congratulatory letters from the President, as well as distributing President's List certificates each semester.· Perform other related duties as assigned by the President Qualifications• Commitment to Nelson University's mission, values, and identity.• Active attendance in Assemblies of God church and commitment to the AG's doctrinal views.• Bachelor's degree highly valued.• 3 years of experience in executive administrative level support, office administration, or project management required, preferably in higher education.• Proficient keyboard skills (40-60 WPM/90% accuracy)• Proficient in Microsoft 365 (Outlook, Word, Excel, PPT, Teams, OneDrive), Adobe Acrobat, and able to quickly adapt to new technologies.• Exceptional office management, organizational, and professional written and oral communication skills, with strong proofreading ability and knowledge of grammar, syntax and spelling.• Self-motivated and able to work alone or with a team• Customer service oriented, including excellent interpersonal skills and professional demeanor with internal and external publics.• Capacity to successfully manage multiple tasks and meet deadlines in the face of continual interruptions.• Ability to be flexible to changing conditions, pivoting to address urgent requests and proactively resolving issues before they escalate.• Ability to maintain confidentiality and handle sensitive information with the highest level of professionalism, discretion, and trust. How to Apply: Complete the fields to the right of this screen under “Apply here”. These fields contain intake information. After clicking submit application, you will be taken to the Nelson Employment Application where you will be asked to list references and previous employment positions. Incomplete applications will not be considered. Questions regarding this position may be directed to the Human Resources Office at *************************. Your resume may be included when submitting the application to the Human Resources Office. Nelson University (formerly Southwestern Assemblies of God University) is a vibrant, private Christian university located just 30 minutes south of the Dallas/Fort Worth Metroplex in Waxahachie. Founded in 1927, the university now offers over 70 associate, bachelor's, master's, and doctoral degrees, available on campus and online. As an evangelical Christian institution rooted in Biblical truth, Nelson University fosters a Spirit-empowered community where faculty, staff, and students are encouraged to live out their faith with purpose and integrity. We are passionate about equipping our team members to make a meaningful impact in both personal and professional spheres, embodying values that inspire and transform. Company website: **************