Administrative assistant jobs in Alvin, TX

At Patio 1 we believe deeply that the sum of our parts is greater than our whole and that through the synergy of a great team we can accomplish what no one else in the industry can do. Our mission is to deliver the best products and services by sourcing the most durable outdoor furniture and by having a seamless transaction with everyone we encounter, starting with the customer and all the way through delivery and installation. 1. We value people who can positively contribute to our team with positive energy 2. We value people who are passionate, purposeful, and have a desire to learn and grow externally as well as internally. 3. We value objective thinkers, who can understand different viewpoints and are willing to learn from others. At Patio 1 our Administrative Assistant is responsible for managing information within an office and or a showroom environment: answering phone calls, scheduling meetings and supporting visitors. The assistant will carry out administrative duties such as filing, typing, creating excel spreadsheets, taking memos, maintaining & retrieving files, copying, binding, scanning, and processing of daily office/showroom operations. After full training the Assistant will be responsible to be familiar with all aspects of the office/ showroom operation. Exhibit polite and professional communication via phone, e-mail, and all forms of communication to build proper rapport with clients, internal, and external partners. RESPONSIBILITIES • To have a seamless operational transaction with everyone at work every day. • Learn all daily operations of office/showroom, while taking primary directions well from executive members. • Learn and practice Patio 1's organizational standards. • Represent and follow the Patio 1's “Lifestyle Brand” through all communications, personal appearances, and interactions. • Learn and develop a strong interest in Design and the outdoor lifestyle industry. • Support & Maintaining visual and organizational standards within our Office/ Showroom environments. Requirements • Be interested in personal growth, being coachable, and must be capable of working with a dynamic and creative team • Lead by example and ensure Office and Showroom Associates are supported • Embrace change and deliver top results with a positive attitude no matter what the obstacle • Excellent listening, verbal, and written communication skills • Experience within professional firm or furniture and/or luxury retail preferred • Business Administration, Teaching or Interior Design and relevant experience or education preferred • Highly organized • Collaborative • Results-oriented • Proficiency with Window and Mac Operating System, IOS devices, Microsoft Office, Excel and Google Applications Physical Requirements • Ability to maneuver effectively around Showroom floor, stock room and office • Position entails desk work, moving around in office and/or showroom • May need to work with other offices and their staff from time to time Benefits 401k Health Insurance Overtime Opportunities Pay Range ($30,000-$35,000) + Commission ($30k-$35K) + Perfect Performance Bonus Patio 1 is an equal opportunity employer and does not discriminate against any applicant based on race, color, religion, national origin, gender, marital status, age, disability, sexual orientation, military/veteran status, or any other status protected by federal or state law or local ordinance

Job Title: Executive Assistant Compensation: $75,000 - $90,000 total (base + quarterly bonuses) Employment Type: Full-Time About Our Client Our client is a diverse real estate equity group dedicated to improving communities across Texas, with a strong focus on Houston. They manage dynamic projects that make a meaningful impact, offering a collaborative and high-energy work environment. Role Overview We are seeking a highly organized and proactive Executive Assistant to provide full support to our leadership team. This role requires discretion, adaptability, and the ability to anticipate needs before they arise. The ideal candidate thrives in fast-paced environments, thinks creatively to solve problems, and has a stable work history demonstrating commitment to previous roles (minimum two years in each prior position). This is a full-time, on-site role-no remote or hybrid work options. Key Responsibilities Calendar & Time Management: Schedule and prioritize meetings according to company guidelines, ensuring smooth workflows and adequate buffer times between appointments. Communication: Send timely calendar invites and reminders, keeping executives informed and on schedule. Problem Solving: Anticipate potential challenges and proactively resolve issues with efficiency and composure. Adaptability: Respond quickly to shifting priorities, urgent needs, and last-minute changes while maintaining a calm, professional demeanor. Support Daily Operations: Manage confidential information with discretion, assist with administrative tasks, and provide organizational support to ensure seamless day-to-day operations. Qualifications Bachelor's degree in Business Administration or related field preferred. Minimum of 3-5 years of experience as an Executive or Administrative Assistant, preferably in real estate. Demonstrated stable work history with at least two years in each prior role. Excellent organizational, multitasking, and time management skills. Strong written and verbal communication abilities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). High level of professionalism, discretion, and adaptability in a fast-paced environment. 🚫 No third-party submissions will be accepted. Qualified candidates are encouraged to apply directly through LinkedIn.

This is your opportunity to start a long-lasting profession with unlimited opportunity. Find the liberty you've been looking for by taking a minute to complete our online application. Benefits: Excellent weekly pay Safe workplace Multiple shifts are readily available from early morning to night and no experience is required. You will have adequate opportunity for growth Part-time available - pick the days you want to work A dedication to promote from within Responsibilities: Must have the ability to perform tasks with or without reasonable accommodation Perform all other duties as appointed Assist in developing a positive, professional and safe work environment Qualifications: No experience, Willing to train Ability to work within established turnaround times Must have outstanding interpersonal skills and the ability to arrange simultaneous tasks Ability to analyze and use company policies and procedures Excellent verbal and written communication skills Ability to work both individually and within a team environment Ability to stay organized, give attention to detail, follow instructions and multi-task in a professional and effective way

Job Description Real Estate Legal Administrative Assistant FLSA Status: Non-Exempt Department: Real Estate Reports To: Office Administrator Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for a Real Estate Legal Administrative Assistant in our Houston office. This position supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys in our Real Estate Practice Group. The Real Estate Legal Administrative Assistant will be performing complex and specialized secretarial and clerical tasks while working collaboratively with others in a team-oriented environment. This position supports a set of attorneys as a primary assignment and also provides back-up secretarial assistance to others as assigned. ESSENTIAL DUTIES & RESPONSIBILITIES: Specific duties of this position include, but are not limited to: Provides excellent customer service: answer main phone lines and direct calls; greet clients and vendors. Ensures that mail is sent out of the office, i.e., regular mail, certified mail, or overnight mail. Assists in drafting, managing, and organizing various documents related to real estate transactions, including escrow instructions, title and survey review, entity formations, UCC searches, local transfer requirements, and due diligence. Drafts closing documents including, but not limited to, basic agreements and third-party consents; compiles information and prepares schedules and exhibits to agreements. Timely reviews and ensures accuracy of vendor invoices; prepares accurate check requests and timely submits invoices for payment to client or accounting. Participates in the timely review and submission of prebills and/or client bills. Possesses strong clerical skills including typing, word processing, mail and contact management, spreadsheets, presentations, and all of the firm's systems and databases. Regularly anticipates the needs of assigned attorneys in order to promote timekeeper efficiencies (i.e., drafts correspondence, prepares legal documents). Routinely reviews and follows-up on client deadlines and calendar appointments. Coordinates and makes necessary arrangements for meetings. Assists assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, and organizing all other non-billable activities. Accurately prepares and submits client intake forms. Regularly and consistently updates client files and notebooks. Able to juggle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seeks assistance when needed. Willing and capable to offer assistance to others when needed. QUALIFICATIONS: Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Real Estate Department. Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint and Outlook), Document Management System, Time Entry, and database software. Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling and punctuation. Ability to work effectively and proactively within a team environment. Strong time management skills and the ability to work under pressure in a fast-paced environment. Ability to coordinate multiple tasks concurrently and to meet deadlines. Strong organizational skills, interpersonal skills, and attention to detail. Initiative, flexibility, resiliency, and a willingness to adapt to change. Education: Bachelor's degree from an accredited college or university preferred; high school diploma or GED required. Years of Experience: 5+ years' prior experience in a law firm or professional services office preferred, with 3 to 5 years' experience providing legal administrative support to Real Estate attorneys required. Working Conditions: Normal office environment with little exposure to excessive noise and temperature. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors. If you require a reasonable accommodation to complete the application or interview process, please contact us at *************************************

HIRING A CONSTRUCTION ADMINISTRATOR INTERN IN HOUSTON Founded in 1972, DBR has evolved into the premier MEP engineering firm in Texas, providing mechanical, electrical, and plumbing engineering services, as well as building commissioning, integrated technology, and security system consulting. DBR s steady growth has been fueled by loyal clients who appreciate our willingness to listen, open-minded approach to problem-solving, and relentless commitment to service. Now, more than 50 years later, DBR has a team of over 200 professionals in seven cities across the State of Texas. While our history guides our growth, our talented team of consultants are focused on the future. We are helping to create healthy and comfortable environments that will stand the test of time. RESPONSIBILITIES Observe and/or interact with various professionals related to the construction field including owners, engineers, architects, general contractors, and subcontractors Attend company training and departmental meetings on an ongoing basis Assist with the overall construction administration responsibilities, manage RFI s, and answer, complete, and return submittals in a timely manner Assist in 11-month warranty and maintenance site walks. Attend owner, architect, and contractor meetings, take meeting notes Review MEP documents for quality control Survey existing MEP systems to document existing conditions Review owner and maintenance manuals (O&Ms) and prepare written report Perform project site visits and create observation reports Attend project kick off meetings or huddles Attend onsite meetings to assist in resolving coordination conflicts Learn how to navigate through drawings and specifications Watch DBR s safety training video Attend manufacture equipment startups demonstration and training PHYSICAL REQUIREMENTS Ability to physically maneuver by foot minor obstacles at construction projects Talk/Hear: The person in this position frequently communicates with clients and team members regarding project information. Must be able to exchange accurate information in these situations. Use hands/fingers to handle or feel objects, tools or controls: Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer Stand or Sit: Must be able to remain in a stationary position 50% of the time Move: The person in this position needs to occasionally move about inside the office to access office machinery, project information, etc. See/Visual Acuity: Must have close vision, distance vision and the ability to focus to perform an activity, such as preparing and analyzing data and figures; viewing a computer terminal; extensive reading at distances close to the eyes Must be able to lift to 15 pounds at times. WORKING CONDITION Subject to inside environmental conditions: protection from weather conditions but not necessarily from temperature changes. The worker is not substantially exposed to adverse environmental conditions (such as in a typical office environment.) The noise level in the work environment is usually low to moderate. QUALIFICATIONS Pursuing a degree in Construction Science or Engineering Works well in a fast-paced environment Maintain a positive attitude Show a willingness to learn and ask questions Must be eligible to work in the United States without sponsorship Valid driver license for required travel (20-30%) SKILLS Proficient in all Microsoft Office Applications Ability to communicate and work with others as part of a project team Excellent research and organizational skills This is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.

Job DescriptionBenefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, inputing customers information into our CRM, retreiving documents, printing of documents for signing, putting a deal together. Posting of expenses. Answering phones, waiting on customers, taking payments, giving out cutomers plates, keeping your desk tidy. focusing on your work and not others.planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and has friendly customer demeanor and is good about following the rules We are looking for a bilingual person to help be able to communicate with our clientele and one that is reliable. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines and can type. Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

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Looking for a job where you're more than just a cog in the machine? Want to actually like the people you work with and feel proud of what you do every day? You're in the right place! Complete Health and Wellness in Missouri City, TX is hiring a full-time Personal Trainer - Admin Assistant who's ready to make a positive difference by inspiring others to live healthier, more active lives. We're looking for an active person with a great attitude and a real drive to help. Pay: Depending on experience, you can earn up to $35.00/hour. Schedule: You'll work flexible hours based on business needs. Perks & Benefits: Medical, dental, and vision PTO 401(k) Health benefits Continual training Professional development opportunities Have you been waiting for an opportunity like this to come along? Don't let it pass you by; apply now! YOUR IMPACT Workdays are never boring for our Personal Trainer - Admin Assistant! This dynamic role blends personal training with basic administrative and support responsibilities, making you an integral part of our success and patient well-being! You can expect to: Provide professional personal training support during all kinds of physical activities (stretching, working out, swimming, yoga, etc.) Motivate patients and provide helpful feedback regarding the appropriate form and techniques Assist with general administrative tasks such as answering phone calls, responding to emails, and updating spreadsheets Help with additional responsibilities as needed, including shopping, making smoothies, and providing general wellness tips WHAT YOU BRING TO THE TABLE If you're interested in becoming our Personal Trainer - Admin Assistant, you'll need: Proven experience with personal training, fitness coaching, or structured exercise class assistance (weights, cardio, swimming, yoga, etc.) Basic administrative experience, including calendar management, simple bookkeeping, and spreadsheet maintenance Ability to prepare healthy snacks, smoothies, and basic meals Ability to assist with other tasks as needed, including shopping, scheduling, and running errands Passion for health and wellness and a desire to help others build healthy habits Proficiency with Google and Microsoft applications, particularly Excel Organizational skills and time management abilities WHY YOU'LL LOVE IT HERE We provide integrative medical care through a personalized, whole-person approach by stressing the importance of nutrition, physical activity, mind-body connection, and the environment. From sports medicine services to thyroid imbalance treatments, we do it all! Overall, our mission is to provide state-of-the-art and cutting-edge medicine that is centered around good health and wellness. We focus on every aspect of a patient's healthcare and understand that it is important to treat the entire person! Led by an experienced primary provider, our team is professional and highly trained! We take care of our employees as much as they take care of our patients. For our amazing staff, we offer a generous benefits package, rewarding work, a supportive environment, and opportunities for growth and advancement! Our initial application is short and easy. Apply today and make your mark as our Personal Trainer - Admin Assistant!

Duties & Responsibilities: Work within Peoplesoft Purchasing database. Scan and file open purchase orders Receive service purchase order/delivery notes and record on spreadsheet. Match incomplete delivery notes. Maintain Plant Hire spreadsheet monthly and distribute to Managers for approvals. Maintain Base stationary cupboard and order accordingly. Deal with all purchasing mail. Check faxes from fax machine and distribute accordingly. Coordinate utility Invoices for Base and Branches. Filing. Archiving. Assist Senior Materials Administrator with tasks as required. Assist Purchasing Co-ordinator with invoice anomalies. General The list of job duties is not exclusive or exhaustive and the post holder will be required to undertake tasks that may reasonably be expected within the scope of the post. Assist with any other duties as and when required. Undertake specific projects as instructed by management. Safety Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable in order to ensure a safe working environment. Other Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems. Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company. Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.

Who We Are FTI Consulting is the leading global expert firm for organizations facing crisis and transformation. We work with many of the world's top multinational corporations, law firms, banks and private equity firms on their most important issues to deliver impact that makes a difference. From resolving disputes, navigating crises, managing risk and optimizing performance, our teams respond rapidly to dynamic and complex situations. At FTI Consulting, you'll work side-by side with leaders who have shaped history, helping solve the biggest challenges making headlines today. From day one, you'll be an integral part of a focused team where you can make a real impact. You'll be surrounded by an open, collaborative culture that embraces diversity, recognition, professional development and, most importantly, you. Are you ready to make your impact? About The Role Support the lifecycle of an engagement, including opening new matters, engaging with matter owners (BTKs) to assess risk, helping to drive timely billing and collections, engaging with Core Accounting and Segment Finance to assist with revenue recognition, and closing matters when completed. What You'll Do * Work closely with internal and client facing teams throughout the project lifecycle * Ensure timely, accurate and professional invoices are sent to clients * Reduce amount of time billable professionals invest in project management and administrative tasks * Reduce DSO and bad debt Review New Matters for Assigned BTKs * Ensure project set up is consistent with LOE terms * Set up necessary activity codes * Prepare retainer invoice, if required Preparing Draft Invoice * Ensure rates are within ranges cited in LOE * Process write downs/ups * Apply administrative fee consistent with LOE terms * Ensure payment terms are consistent with LOE * Check invoice format for professionalism * Ensure draft invoice is accurate before submitting for review Issue Invoice * Issue final invoice for distribution to the client * Gather any additional approvals, if necessary * Save appropriate audit backup in project folder Engagement Management, including Risk Assessment * Review and follow up on aging WIP and A/R for assigned projects * Initiate monthly WIP billing * Prompt and assist with AR collection or write-offs * Review and process outside contractor invoices * Regularly review status of e-billed projects * Interface with client facing professionals and Segment Finance staff to assist with risk assessment as part of monthly close process How You'll Grow We are committed to investing and supporting you in your professional development and we have developed a range of programs focused on fostering leadership, growth and development opportunities. We aim to promote continuous learning and individual skills development through on-the-job learning, self-guided professional development courses and certifications. You'll be assigned a dedicated coach to mentor, guide and support you through regular coaching sessions and serve as an advocate for your professional growth. As you progress through your career at FTI Consulting, we offer tailored programs for critical professional milestones to ensure you are prepared and empowered to take on your next role. What You Will Need to Succeed Basic Qualifications: * 5+ years overall experience in engagement management, including billing and collections, in a law firm or other professional services environment. * Excellent working knowledge of PC and network environments and advanced knowledge of Excel. * Ability to travel to clients and FTI office(s) as needed. * Applicants must be currently authorized to work in the United States on a full-time basis; the employer will not sponsor applicants for work visas. Preferred Skills * BS/BA degree. Total Wellbeing Our goal is to support the wellbeing of you and your families-physically, emotionally, and financially. We offer comprehensive benefits such as the following: * Competitive total compensation, including bonus earning potential * Full package of benefits plans, including medical, dental, and vision coverage along with life and disability insurance * Generous paid time off and holidays * Company matched 401(k) retirement savings plan * Potential for flexible work arrangements * Generous paid parental leave with available planning tools, virtual expert coaching services and flex return support. * Family care benefits, including back-up child/elder care * Employee wellness platform * Employee recognition programs * Paid time off for volunteering in your community * Corporate matching for charitable donations most important to you * Make an impact in our communities through company sponsored pro bono work * Professional development and certification programs * Free in-office snacks and drinks * Free smartphone and cellular plan (if applicable) * FTI Perks & Discounts at retailers and businesses * Upscale offices close to public transportation About FTI Consulting FTI Consulting, Inc. is the leading global expert firm for organizations facing crisis and transformation, with more than 7,900 employees located in 32 countries and territories. Our broad and diverse bench of award-winning experts advise their clients when they are facing their most significant opportunities and challenges. The Company generated $3.49 billion in revenues during fiscal year 2023. In certain jurisdictions, FTI Consulting's services are provided through distinct legal entities that are separately capitalized and independently managed. FTI Consulting is publicly traded on the New York Stock Exchange. For more information, visit ********************* and connect with us on Instagram and LinkedIn. FTI Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation. Compensation Disclosure: Actual compensation is determined based on a wide array of relevant factors including market considerations, business needs, and an individual's location, skills, level of experience, and qualifications. Additional Information * Job Family/Level: Core Operations Level 2 - Tier 1 * Citizenship Status Accepted: Not Applicable * Exempt or Non-Exempt?: Exempt Compensation * Minimum Pay: 72500 * Maximum Pay: 137000

Important: You Will Receive An Email Within Next 2 Minutes After Applying , Check Your Inbox or Spam Folder For next steps. A Data Entry Clerk, is responsible for inputting data and making changes to existing data figures in digital databases. Their duties include inputting data from paper documents into digital spreadsheets, updating order statuses for customers and double-checking their work to make sure they inputted data correctly.

TempToFT Region Sales Director - Job Description. * Determines gross-profit plans by implementing marketing strategies; analyzing trends and results. * Establishes sales objectives for all LOB's by forecasting and developing annual sales quotas for regions and territories; projecting expected sales volume and profit for existing and new products. * Implements regional sales programs by developing LOB sales business/action plans. * Maintains sales volume, product mix, and selling price by keeping current with supply and demand, changing trends, economic indicators, and competitors. * Establishes and adjusts selling prices by monitoring costs, competition, and supply and demand. * Maintains regional sales staff by recruiting, selecting, orienting, and training employees. * Maintains regional sales staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results. * Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. * Contributes to team effort by accomplishing related results as needed. 1330 Post Oak Blvd, 30th Floor, Houston, TX 77056, United States of America

The hourly Data & System Specialist will play an integral role supporting the DPEP segment-wide efforts related to implementation of Workday as the new HR System of Record for the enterprise. This project-driven position will be responsible for detailed data entry functions across multiple sources to support cutover between systems. This role is a vital role in ensuring continuity of business processes during the complex system implementation. Responsibilities Access personnel data from systems via user interface or bulk/reporting methods Transform data into required formats with precision Input/key data into various systems via user interface or other methods Implement quality assurance and validation across systems Identify and report out on errors requiring resolution Communication among team and with partnering areas Required Qualifications: Strong partnering skills with an ability to effectively engage others and work as team to complete tasks Ability to maintain a positive attitude through the project even when situation may arise Experience with Microsoft Excel Detail oriented and ability to maintain focus on the task at hand Ability to thrive in dynamic business environment that requires rapid learning, multi-tasking and the ability to handle multiple deliverables with competing priorities Flexibility in work schedule Desired Qualifications: Previous experience with data entry or data management Demonstrated strategic and creative thinking skills High proficiency with Microsoft Excel (functions/pivot tables) Analytical abilities, including understanding data relationships APPLY FOR THIS EXCEL DATA ENTRY ROLE TODAY! Arsenault is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together. Role description: Arcadis is seeking a Project Administrator in our Houston, TX office to support a major key account with project administration/financial project assistance for multiple project managers. The successful candidate must be interested in learning from Project Managers, must be well organized and professional, able to interface/communicate with internal team members on tasks and projects, able to meet multiple and simultaneous deadlines, and able to work both on teams and independently. Within the role, the successful candidate will also be asked to mentor junior staff. This position provides a wide variety of administrative, financial and staff support services at a team level. The position performs multiple related tasks and applies administrative procedures to resolve problems which may be non-routine in nature. Role accountabilities: The role involves supporting multiple project managers and teams with financial management, contract and subcontract administration. Key responsibilities include assisting with project setup in Oracle, monitoring budgets, evaluating project performance, and forecasting. You will track and resolve financial issues, manage invoicing, monitor accounts receivable and unbilled items, and follow up as needed with accounting and project managers. Additional duties include providing financial support during audits and reviews, preparing and communicating purchase orders and subcontracts, monitoring insurance requirements, and handling work orders. The position also covers new client and vendor setups, along with other administrative tasks as required. You will be responsible for training, mentoring, and supporting the professional development of junior staff, collaborating closely with internal operations managers and the finance team. Furthermore, you may deliver or assist in managing small- to medium-sized projects or programs, ensuring the efficient use of resources to meet project deadlines and deliverables. Qualifications & Experience: Position requirements include, but are not limited to: Minimum years of experience: 4 years' relevant experience, including management of small-sized projects Education required: High School diploma with equivalent work experience in finance or accounting Special considerations, specific technical experience, skills, etc. include: Strong computer skills including a high level of competence with Excel, Outlook, and Word. Strong written and verbal communication skills with a variety of audiences both internal and external. Strong proof reading and basic research skills. Preferred qualifications include, but are not limited to: Bachelor's in finance or accounting or equivalent years of experience Why Arcadis? We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together. You'll do meaningful work, and no matter what role, you'll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you. Together, we can create a lasting legacy. Join Arcadis. Create a Legacy. Our Commitment to Equality, Diversity, Inclusion & Belonging We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law. Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $53,000-85,000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location. #LI-HC2 #Resilience-NA #Environment-NA #LI-Hybrid

High School Diploma or equivalent and 2 years of relevant work experience. Preferred Education/Training/Experience Associate degree and experience working in a community college setting. Minimum Knowledge & Skills * Proficient in Microsoft Office Suite and related software programs including the ability to operate standard office equipment. * Provide direction and support to students seeking services. * Ability to reconcile, track multiple budgets, and make accurate arithmetic calculations. * Performing technical, specialized, complex, difficult, or basic technical office support work. * Ability to understand and apply regulations, policies, and statutes. * Compiling and summarizing information and preparing periodic or special report. * Strong written and oral communication skills, strong organization skills, and attention to detail with a strong sense of urgency and time management. * Strong interpersonal skills and ability to foster a cooperative work environment. * Maintain regular, prompt, and reliable attendance. Preferred Knowledge & Skills * Experience working with underserved populations. * Candidates who are bilingual in English and Spanish. * Experience working in Higher Education. Licensing/Certification Requirements None Job Duties * Performs specialized administrative support to the program director related to the planning, organizing, and coordinating of program activities. * Maintains student database. Enters, reviews, and retrieves data and prepares periodic or for special reports, using computer software. Handles confidential information appropriately and exercises care in safeguarding information. * Serves as liaison between students, staff, the community, and the College in relation to the program and its activities. Ability to identify each student's needs prior to directing them to the appropriate program member. Willingness to help students enjoy their interactions with COM and its employees. * Schedules meetings and appointments by notifying attendees/program staff and assists program director with event logistics. * Assists Program Director and/or other departmental staff in accounting for program funds, performance standards, as well as preparing financial requisitions, and general office support as distributing mail and processing outgoing mail. * Attend various priority trainings/webinars (in house and outside of COM) regarding TRIO programs policies: Evaluation, Recordkeeping and Reporting Student/Project Performance and Budget Management and Statutory/Regulatory Requirements. As well any Student Services sponsored trainings and customer service trainings. Physical Requirements * Positions in this class typically require stooping, crouching, reaching, standing, walking, fingering, talking, hearing, seeing and repetitive motions. * No or very limited exposure to physical risk. * Work is normally performed in a typical interior/office work environment. Minimum Salary Range $36,437 Mid Point Salary Range . Maximum Salary Range $45,546 Posting Open Date 09/05/2025 Posting Close Date Posting Will Be Open Until Filled Yes Special Instructions to Applicant Please NOTE: All applications must contain complete job histories, which include job title, dates of employment (month/year), name of employer, supervisors name and phone numbers and a description of duties performed. If this information is not submitted, your application may be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a complete application. Omission of data can be the basis for disqualification; you may state "unknown" for any incomplete fields. A scanned copy of unofficial transcript(s) must be attached to the online application. EEO Statement College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status. College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992. Quick Link to Share for Direct Access to Posting **********************************

The Administrative Assistant will provide key support in a high growth area of an award winning architectural, engineering and consulting firm. In this position, you will perform administrative and office support duties including word processing, data entry, the creation and editing of documents in Microsoft Office (Word, Excel, PowerPoint, Access), internet research, filing and serving as back-up receptionist. This demanding and fast paced position will require a personable candidate that is highly proficient in all administrative software. Your Impact: Actively involved in the day-to-day operations of the Partner in charge and leadership Assist with Set up and planning for Client Meetings and firm wide events Prepare meeting space for team meetings Reserve Conference Rooms and Conference Call Lines and/or Set up video conferences Meeting Minutes and Meeting Agendas Prepare Letters, contracts and other communications Schedule and coordinate meetings Log / Prepare Client Sponsorship Requests and other check requests Organize, coordinate and assist with activities involved in the preparation of proposals, presentations, and submittals Liaison with consultants, clients, printers and suppliers Performs internet research upon request Assists with special projects as needed All other duties as assigned Here's What You'll Need: 5+ years of administrative/professional office experience Superior client focus/service mentality Strong problem-solving and teamwork skills Creativity, integrity, and initiative Advanced computer skills in Microsoft Office Suite (Word, Excel, PowerPoint) Proficiency in Adobe Acrobat Professional Strong organizational skills and excellent communication skills, both verbal and written Strong attention to details, including proofreading Ability to prioritize multiple projects and adjust work accordingly Here's How You'll Stand Out: You have experience serving C-level leadership You have previous experience in a professional services firm (architecture, engineering, law office) You have a bachelor's degree

Assembles, compiles, and/or prepares the following documents to ensure efficient and complete documentation for construction projects: contracts, purchase orders, owner pay requests, project insurances, bonds, Notices of Commencement, legal documents required for project start/completion, warranties, owners' operations and maintenance manuals, and as-built drawing for closeout; monitors and enforces legal and insurance compliance with respect to all required construction paperwork, including paperwork required in-house. Ensures timely responses from subcontractors for contract paperwork. Creates and maintains project checklist. Works with the Superintendent establishing dates for receiving shop drawings and milestones necessary to complete the project on time. Follows up for review and approval for shop drawings, samples, material lists, etc. Maintains logs reflecting the status of shop drawings, requests for clarification, change requests, and proposal requests. Distributes change requests and follows up for pricing changes. Instructs project team in organized filing system and assures its proper use. Prepares agendas and other preconstruction meeting documents. Records and/or transcribes minutes at the preconstruction meeting. Prepares and issues change orders to subcontractors and owners for extra work performed on the project. Assists in estimate and buyout of projects. Coordinates with project managers to increase understanding of projects and to improve the quality of the project paperwork. Discusses and coordinates personal and project goals, important issues, and objectives. May administer contracts and purchase orders as assigned by leadership. Assists in establishing OCIP or CCIP program per contract requirements. Maintains required documents for program. Drafts, transmits, and files correspondence. Assists in bidding and in developing scope of work for trade contractors. Performs other related duties as assigned. Qualifications High school diploma or equivalent. Types a minimum of 50 wpm. Has at least 2 years' experience in secretarial or administrative work. Has a working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook and is able to create basic documents and spreadsheets using each application. Has excellent written and verbal communication skills. Has excellent organization skills; develops systems that provide access to information with the ability to retrieve and deliver required information effectively. Has the ability to handle multiple tasks simultaneously; can establish priorities and an effective course of action. Has the ability to accomplish routine tasks. Is a team player; works well with other people; takes time to help co-workers, customers, and others achieve their goals and assignments. Has the ability to perform essential duties and responsibilities efficiently, accurately, and safely, with or without reasonable accommodation, and without posing a threat of harm to self or others. Previous experience working in an administrative role in a construction company preferred. Knowledge of basic work methods, techniques and systems used by Layton Construction preferred. One to two years post high school administrative assistant training preferred. Benefits: Structure Tone Southwest offers the following benefits for this position, subject to applicable eligibility requirements: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, Life & AD&D Insurance, Long-term Disability Insurance, Short-term Disability Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home & Auto Insurance, Family Support, Pre-tax Paid Parking/Public Transportation, Paid time off: 2 Weeks for Non-Exempt and Three Weeks for Exempt, Time Away Benefits, 8 Paid Holidays, Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Group Legal, Pet Insurance, Employee Assistance Program. EEO Statement: Structure Tone Southwest is an equal opportunity employer. We evaluate qualified employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Administrative Associate (Obstetrician Gynecologist Administration - Galveston) - (2506017) Description Minimum Qualifications:Bachelor's degree or equivalent in related field. No experience required. Preferred Qualifications:5+years of professional office experience with strong proficiency using the Microsoft Office Suite (Word, Excel, Outlook and PowerPoint). Strong typing, formatting and document preparation skills. Ability to create spreadsheets, pivot tables, and charts in ExcelExperience with email/Calendar management in Outlook. Strong organizational and time management abilities Excellent written and verbal communication skills. Ability to design professional presentations in PowerPoint. Job Summary:To coordinate and directly support the administrative and business management activities of a department or large division. Job Duties:Administrative: 50%Manages the ASG IV Administrator's calendar, including scheduling, revising appointments, and coordinating meetings with faculty across the university and external agencies. Prepares meeting agendas and minutes; drafts, edits, and distributes documents, notifications, letters, memos, and email correspondence. Distributes Weekly Relay Meeting summaries and other communications on behalf of the ASG IV Administrator. Provides administrative support to the Assistant of the Chairman of OB/GYN. Serves as a liaison between internal departments and external organizations to facilitate effective communication and collaboration. Oversees timekeeping functions for the Department of OB/GYN. Provides cross-departmental support to OB/GYN, Pediatrics, and ASG IV by executing additional duties as assigned by the Administrator. Processes departmental invoices, including PO and Non-PO transactions; manages supply orders and vendor payments for OB/GYN services. Coordinates travel arrangements including booking webinars, conferences, flights, hotels, and handling cash advances, mileage, per diem, and all pre- and post-travel reimbursements. Manages payment processing for annual faculty membership renewals. Ensures smooth and efficient office operations through proactive administrative oversight. Handles incoming and outgoing mail and overnight shipments via UTMB Global Shipping. Coordinates access management, KCO setup, and onboarding procedures for new employees and faculty. Organizes and facilitates onboarding for new hires and faculty members. Plans and hosts virtual departmental meetings as needed. Manages documentation and compliance for faculty Continuing Medical Education (CME) credits in accordance with institutional and accrediting body standards. Financial: 15%Compiles and analyzes data, statistics, and relevant materials to support departmental meetings and decision-making. Participates in budget planning and financial oversight activities. Serves as the Department Procurement Card Coordinator, ensuring compliance with purchasing policies. Manages faculty parking logistics, including payment processing and coordination. Retrieves and interprets financial data from Hyperion/FMS and other reporting systems as needed. Conducts audits of departmental telephone, fax, and pager usage to identify cost-saving opportunities and reduce budget expenditures. Identifies and resolves budget encumbrances in a timely and efficient manner to ensure accurate financial reporting and resource allocation. Projects: 10%Coordinates and disseminates the Quarterly Medicare Time Study updates to all OB/GYN, Pediatrics, and ASG IV teams. Serves as a key advisor on departmental policies, procedures, and operational matters. Leads the planning and execution of quarterly team-building initiatives for departmental staff. Supports and manages logistics for departmental relocations and space planning. Oversees and ensures the successful completion of special projects within the OB/GYN department. 5+years of professional office experience with strong proficiency using the Microsoft Office Suite (Word, Excel, Outlook and PowerPoint). Strong typing, formatting and document preparation skills. Ability to create spreadsheets, pivot tables, and charts in ExcelExperience with email/Calendar management in Outlook. Strong organizational and time management abilities Excellent written and verbal communication skills. Ability to design professional presentations in PowerPoint. IT Computer: 25%Reviews and reconciles monthly IT-related expenses for each division within the OB/GYN Department, focusing on controllable computer and technology costs. Coordinates quarterly computer refresh cycles for the OB/GYN Department to ensure hardware remains current and efficient. Procures new computer equipment for incoming faculty and staff within the OB/GYN Department, based on departmental needs and onboarding schedules. Collaborates with Information Services (IS) to facilitate imaging, delivery, and setup of computers for new employees. Conducts regular audits of WebTrax and departmental databases to ensure data accuracy and compliance. Manages IS storage reports by reviewing departmental usage and issuing communications to reduce shared drive space where necessary. Salary Range: Actual salary commensurate with experience or range if discussed and approved by hiring authority. Qualifications EQUAL EMPLOYMENT OPPORTUNITY:UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Primary Location: United States-Texas-GalvestonWork Locations: 0587 - John W McCullough Bldg 301 University Blvd. John W McCullough Bldg, rm 3. 120 Galveston 77555-0587Job: Clerical & Administrative SupportOrganization: UTMB Health: RegularShift: StandardEmployee Status: SupervisorJob Level: Day ShiftJob Posting: Dec 3, 2025, 6:46:24 PM

The Ocean Corporation, a nationally recognized leader in Commercial Diving and Nondestructive Testing training, is seeking a professional and dependable Administrative Assistant to manage front desk operations and support day-to-day administrative functions across departments. Key Responsibilities: Greet and assist students, staff, and visitors with a polished, professional demeanor as the first point of contact. Remain attentive and engaged during customer interactions, refraining from unrelated tasks. Route incoming calls and guests promptly to the correct departments and provide alternatives when necessary. Maintain a clean and professional reception area; take breaks and meals away from the front desk. Ensure consistent lobby coverage, especially during peak periods such as orientation and graduation. Manage mail and deliveries. Maintain visitor, parking, and tour logs promptly and accurately. Perform data entry and document handling with attention to detail. Provide cross-departmental administrative support, maintaining a collaborative, team-first mindset. Adapt to shifting priorities and assist with recurring tasks and special projects as directed. Qualifications & Competencies: Demonstrated reliability and punctuality in a professional setting. Commitment to upholding organizational values through integrity and professionalism. 1-3 years of relevant experience in administrative support, reception, or office operations (or equivalent transferable experience). Proficient in Microsoft Office Suite (Word, Excel, Outlook) with the ability to quickly learn new systems and tools. Strong organizational skills with proven attention to detail and effective time management. Excellent verbal and written communication skills tailored to a professional environment; customer service-oriented approach to internal and external interactions. Effective collaborator who can build respectful, cross-functional relationships across all levels of the organization. Additional Information: Position Type: Full-time or Part-time Work Schedule: Monday-Friday; flexible hours depending on department needs. Some early mornings or late afternoons may be required during peak times (e.g., orientation or graduation weeks). Compensation: Hourly; commensurate with experience Benefits: Full-time employees are eligible for a competitive benefits package including comprehensive health, PTO, 401k match, and professional development. Ready to join a team that values professionalism, teamwork, and impact? Apply today and become a key part of The Ocean Corporation's respected legacy. Submit your resume for immediate consideration.