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Administrative assistant jobs in Apopka, FL

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  • Administrative Assistant

    Tundra Technical Solutions

    Administrative assistant job in Lake Mary, FL

    This role serves as the main point of contact for Specialty Pharmacy partners. You'll support both internal teams and external customers by helping them with onboarding, system access, ordering issues, contract questions, and overall account troubleshooting. You'll work closely with pharmacy representatives to understand their needs, support growth opportunities, and make sure all transactions-like orders, pricing, and contract updates-are accurate and completed on time. A big part of the job is relationship management: keeping existing partners satisfied, resolving issues quickly, and ensuring smooth day-to-day operations. You'll also help analyze reports, support implementation meetings, and provide updates that improve customer experience and partnership performance. Overall, the role blends customer service, account management, technical troubleshooting, and process coordination across multiple departments.
    $25k-36k yearly est. 1d ago
  • Administrative Support

    CNI Electric, Inc.

    Administrative assistant job in Casselberry, FL

    CNI ELECTRIC, INC. provides a comprehensive range of electrical services to property management companies, HOA communities, property owners, general contractors, developers, and federal agencies. The company is known for its reliable service and expertise in the electrical industry. CNI ELECTRIC, INC. takes pride in delivering quality solutions tailored to meet the diverse needs of its clients. Our commitment to professionalism and excellence ensures long-lasting partnerships and customer satisfaction. Role Description Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines. Assigns client visits to technicians based on designated routes, jobs and driver location. Perform administrative assistant functions including but not limited to: record keeping, filing, word processing, data entry, maintain and replenish office supplies, and other essential needs as required. Maintain, update, type, and coordinate account information in computer database. Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner. Ensure that emails are responded to within 24 hours. Monitoring and ordering office supplies and equipment Typing correspondence, reports and other documents as needed Providing general administrative support to team members as needed Maintain an adequate inventory of office supplies, and notify the supervisor when inventory is low; Complete other duties as assigned. Qualifications: Fluent in Spanish and English (REQUIRED) Strong attention to detail and organizational skills Excellent verbal and written communication abilities Ability to handle multiple tasks efficiently in a fast-paced environment Minimum of 2 years of experience in an administrative, or dispatcher-related role is a plus Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) Attention to detail and accuracy Working Hours: Monday to Friday 8:30am-5:00pm
    $27k-40k yearly est. 22h ago
  • Administrative Assistant - Orders & Customer Support

    The Monster Group 4.7company rating

    Administrative assistant job in Orlando, FL

    The Administrative Assistant - Orders & Customer Support is responsible for supporting daily operational and administrative needs, with a primary focus on processing customer orders, managing payments, and coordinating shipping activities. This role serves as a critical link between customers, sales, and operations, ensuring timely and accurate order fulfillment while maintaining exceptional customer service standards. The position requires a high level of attention to detail, organization, and the ability to manage multiple tasks efficiently. Essential Duties and Responsibilities Order Processing & Payment Coordination • Accurately input customer orders into the system in a timely manner. • Contact customers to confirm and collect payments. • Track and update payment statuses, ensuring all orders are paid prior to shipment. Shipping Coordination & Tracking • Create and send shipping tracking information to customers. • Follow up on shipments to resolve any delivery issues or delays. • Liaise with shipping carriers to track, escalate, and resolve shipment concerns. Customer Communication & Support • Respond to customer inquiries regarding orders, payments, and shipping. • Maintain a professional and courteous demeanor in all customer interactions. • Provide timely updates to customers and internal teams regarding order status. Administrative & Clerical Support • Maintain accurate records of orders, payments, and shipping details. • File and organize digital and physical documents as needed. • Perform general office duties, including answering phones, managing correspondence, and scheduling meetings. Additional Support Duties • Assist with purchasing office and warehouse supplies when needed. • Support other administrative functions as assigned to meet operational goals. Competencies • Attention to Detail - Ensures accuracy in order entry, payment tracking, and shipping documentation. • Customer Service - Maintains a positive, solution-focused approach in all customer interactions. • Organizational Skills - Manages multiple tasks efficiently while meeting deadlines. • Communication - Effectively communicates with customers, team members, and vendors. • Problem Solving - Quickly addresses and resolves issues with orders, payments, or shipments.
    $30k-37k yearly est. 60d+ ago
  • ADMINISTRATIVE ASSISTANT I - 37001307

    State of Florida 4.3company rating

    Administrative assistant job in Apopka, FL

    Working Title: ADMINISTRATIVE ASSISTANT I - 37001307 Pay Plan: Career Service 37001307 Salary: $2,985.36 monthly Total Compensation Estimator Tool ADMINISTRATIVE ASSISTANT I- 37001307 State of Florida Department of Environmental Protection Job Vacancy Open Competitive This position is located in Apopka, Florida Closing Date: 12.23.2025 Position Overview and Responsibilities: Wekiwa Springs State Park is looking for a self-motivated park service professional to fill an Administrative Assistant I position. The applicant must possess good visitor service and administrative skills. The applicant will support the park in administrative services. The Administrative Assistant plays a critical role in supporting the operational and financial functions of four Florida State Parks. This position ensures compliance with state regulations, manages fiscal and purchasing activities, supports concession and property management, and provides administrative and visitor services. The ideal candidate is detail-oriented, organized, and committed to upholding the mission of the Florida Park Service. DUTIES AND RESPONSIBILITIES: This position assists in planning, coordinating and implementing all administrative and budgetary activities involved in all park operations. Performs assigned fiscal audits, acts as purchasing agent, monitors and tracks park budget, prepares budget reports. Processes payment of utility bills, requisitions and initiates purchase orders through My Florida Market Place. Maintains work project tracking forms, expenditures for projects and project files. Acts as primary liaison for the Purchasing Card Program. Ensures compliance with all purchasing regulations. Programs office equipment, operate personal computer, E-Mail, Internet, multi-lines phone system, two-way radio system. Acts as liaison for assigned personnel and worker's compensation actions. May assist the Park Manager by coordinating the work of toll collectors. Prepares special correspondence, and acts as property custodian. Assists Park Manager in budget request process. Acts as primary liaison for all Youth Camp facility bookings. Handles revenue collection for Youth Camp. Administers outsource contracts and assist with concession contracts and monthly inspections. Responds to oral and written complaints or complimentary letters, makes resolution decisions. Answer phones and direct calls to appropriate party or take accurate messages. Act as Office Manager for office operations and ensure smooth operation of office procedures. Maintain property and personnel files. Assists in assuring park compliance with current division policies, procedures and programs. Oversees and assists in training staff in proper administrative procedures and practices. Provides recommendations to park manager for processes and procedures which will promote efficiency and simplify park administrative functions. Attends meetings and training sessions and represents the Park Manager at meetings with division representatives, other agencies and organizations. Performs other related duties as required. Required Knowledge, Skills, and Abilities: Knowledge of: administrative principles and practices; office procedures and practices; data collection; personal computers, Windows, E-Mail, Quicken and Internet. Knowledge and Ability to: collect, evaluate, analyze and organize data in office functions such as filing, accounting, personnel actions, purchasing, budget entry. Ability to: prepare correspondence and administrative reports; handle multi-phone lines and two-way radio system; operate and maintain office equipment; communicate verbally and in writing; coordinate work assignments; maintain effective working relationship with others; follow written and verbal instructions; resolve customer inquiries. Minimum Qualifications: * Valid driver's license Position of Special Trust Requirement: This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position. Pay: $2,985.36 monthly; $35,824.32 monthly Our Organization and Mission: The Florida Department of Environmental Protection (DEP) is the state's lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida's position as a world leader in protecting natural resources while growing the state's economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly. Where You Will Work: Wekiwa Springs State Park 1800 Wekiwa Circle Apopka, FL 32712 With emerald springs feeding the Wekiwa River and lush tropical hammocks, this unique park just minutes from downtown Orlando is perfect for observing abundant wildlife or cooling off on a summer day. Miles of trails beg to be explored on foot, bike or horseback, and canoes and kayaks are available on-site. It's easy to see why visitors have been flocking to beautiful Wekiwa Springs since the mid-19th century. Click on the link to preview this beautiful park: ************************************************************************************** The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: * Annual and Sick Leave benefits; * Nine paid holidays and one Personal Holiday each year; * State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; * Retirement plan options, including employer contributions (For more information, please click *************** * Tuition waivers; * Total Compensation Estimator Tool * And more! For a complete list of benefits, visit **************************** Special Notes: DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses: HR_********************************** HR_************************** The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:
    $35.8k yearly Easy Apply 1d ago
  • Executive Assistant- Women's Services -Downtown ORL

    Orlando Health 4.8company rating

    Administrative assistant job in Orlando, FL

    The Orlando Health Women's Institute is a comprehensive healthcare provider focused on addressing the unique medical needs of women at every stage of life. Located within the Orlando Health system, the institute offers a full spectrum of services, including gynecology, obstetrics, reproductive endocrinology, and maternal-fetal medicine. It also specializes in complex areas like gynecologic oncology, urogynecology, breast health, and menopause management. The institute is dedicated to providing personalized, patient-centered care through advanced diagnostic tools, minimally invasive surgeries, and cutting-edge treatments. With a multidisciplinary team of experts, the Women's Institute emphasizes wellness, preventative care, and the latest medical advancements to ensure the highest quality of care. Whether for routine health screenings or specialized treatment, the Orlando Health Women's Institute is a trusted resource for women's healthcare in Central Florida. Orlando Health | Choose Well Performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices for a Vice President or Senior Vice President. Orlando Health offers a great benefits package that includes: Medical, Dental, Vison 403(b) Retirment Savings Plan Health Savings Account (HSA) Flexible Spending Account (FSA) Paid Time Off (Up to 5 weeks to start) Life Insurance Extended Leave Plan (ELP) Family Care (child care, elder care, pet care) Paid Parental Leave Pet Insurance Car Insurance 100% PAID Tuition as well as tuition reimbursment & monthly payments to help pay down any graduated school debt ALL benefits start day one Department: Womens Services Status: Full Time Shift: Days Hours: 8:00am-4:30pm, Monday-Friday No Weekends, No Holidays Responsibilities Essential Functions • Plans and carries out administrative functions requiring considerable knowledge of the organization. • Performs significant administrative duties with multiple priorities and tasks. • Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc. • Creates, prepares and coordinates presentations, including charts, graphs, etc. • Creates and maintains databases and spreadsheets. • Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary. • Has significant contact with senior management, board members, and various external contacts. • Has access to confidential employee, management and organization data. • Organizes and expedites flow of work through Vice President's or Senior Vice President's office. • Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors. • Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis. • Conducts research, data collection, and some analysis of information. • Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. • Responds to callers, correspondence and visitors not requiring Vice President's or Senior Vice President's attention. • Utilizes significant discretion in varied areas. • Coordinates special events. • Prepares, monitors, or assists with the preparation of various budgets. • Provides work direction to other clerical personnel within the department. • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. • Maintains compliance with all Orlando Health policies and procedures. Other Related Functions • Maintains established departmental policies and procedures. • Prioritizes workload to manage multiple priorities. • Enhances professional growth and development through participation in educational programs, current literature, and workshops Qualifications Education/Training • Associate's Degree. • Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section). • Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access). Licensure/Certification None Experience Five (5) years of customer service, administrative, secretarial or related experience. Education/Training • Associate's Degree. • Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section). • Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access). Licensure/Certification None Experience Five (5) years of customer service, administrative, secretarial or related experience. Essential Functions • Plans and carries out administrative functions requiring considerable knowledge of the organization. • Performs significant administrative duties with multiple priorities and tasks. • Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc. • Creates, prepares and coordinates presentations, including charts, graphs, etc. • Creates and maintains databases and spreadsheets. • Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary. • Has significant contact with senior management, board members, and various external contacts. • Has access to confidential employee, management and organization data. • Organizes and expedites flow of work through Vice President's or Senior Vice President's office. • Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors. • Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis. • Conducts research, data collection, and some analysis of information. • Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. • Responds to callers, correspondence and visitors not requiring Vice President's or Senior Vice President's attention. • Utilizes significant discretion in varied areas. • Coordinates special events. • Prepares, monitors, or assists with the preparation of various budgets. • Provides work direction to other clerical personnel within the department. • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. • Maintains compliance with all Orlando Health policies and procedures. Other Related Functions • Maintains established departmental policies and procedures. • Prioritizes workload to manage multiple priorities. • Enhances professional growth and development through participation in educational programs, current literature, and workshops
    $53k-68k yearly est. Auto-Apply 3d ago
  • Administrative Assistant

    Tews Company 4.1company rating

    Administrative assistant job in Orlando, FL

    Unlock Your Potential: Join TEWS and Solve the Talent Equation for Your Career TEWS partners with leading companies to connect talented professionals with meaningful career opportunities. Whether you're a seasoned professional, recent graduate, or exploring a new phase in your career, we're here to help you take the next step. Exciting Opportunity: Administrative Assistant - Orlando, FL Location: Orlando, FL (Fully Onsite) Pay: $55K-$60K Schedule: Monday-Friday, 9am-5pm Status: Direct Hire Overview We are seeking a highly driven and motivated Administrative Assistant for our client in Orlando, FL. This role supports the Senior Leadership Team and helps ensure smooth day-to-day operations. The ideal candidate is proactive, adaptable, and excels at managing multiple priorities while keeping teams and leaders organized and efficient. This position involves a wide range of administrative and operational responsibilities - from scheduling and communication support to coordinating meetings and assisting with special projects. Key Responsibilities Serve as the main point of contact for internal and external stakeholders on behalf of leadership. Manage calendars, schedule meetings, and coordinate travel arrangements. Plan and organize company meetings, events, and offsite sessions. Prepare correspondence, reports, presentations, and confidential materials. Track and follow up on projects, deadlines, and action items. Coordinate document routing and signature processes. Process and reconcile expense reports. Manage office supplies and support general administrative functions. Partner with internal teams to ensure efficient communication and operations. Contribute to company culture and assist with internal communication efforts. Support special projects involving leadership and other departments as needed. Qualifications Bachelor's degree preferred or equivalent experience. Minimum of 2 years of experience in an administrative support role. Proficient in Excel worksheets, Microsoft Office Suite, Google Workspace, and scheduling/email management tools. Strong organizational and time-management skills with excellent attention to detail. Exceptional written and verbal communication skills. Ability to manage multiple priorities with professionalism and discretion. Friendly, flexible, and solutions-oriented approach to work. Preferred: Proactive, self-starter with a focus on continuous improvement. Experience working in a fast-paced or growing organization. Apply today through Tews Company to learn more! TEWS partners with leading companies for professionals at all stages of their careers. Whether you're building your experience or ready to take on new challenges, we're here to help you succeed.
    $55k-60k yearly 1d ago
  • Real Estate Administrative Assistant

    General Accounts

    Administrative assistant job in Ormond Beach, FL

    Benefits: 401(k) Competitive salary Dental insurance Health insurance Paid time off Vision insurance ICI HOMES - CORPORATE OFFICE ICI Homes is currently seeking to hire a Real Estate Administrative Assistant l who will assist our legal department in the preparation of documents, contract summaries concerning our communities, property sales, land acquisition and real estate transactions. A skilled, self-directed professional. The position will work on-site from ICI Homes headquarter office in Daytona Beach, Florida. Duties will include but are not limited to the following: ESSENTIAL FUNCTIONS: Assist in streamlining processes within the legal department to enhance efficiency in Company operations, including oversight of document management systems Coordinate with other departments to track, manage, and organize contracts from proposal stage through execution Responsible for support related to litigation, mediation, arbitration, and responses to complaints Develop and support Company risk management initiatives in compliance with internal policies and legal regulations Assist with formatting, redlining, compiling, and managing complex contract documents and other deliverables for internal and external use Renewing and maintaining company licensing Assist with drafting, filing, and managing various business entity documents for corporations, LLCs and partnerships Perform wide variety of legal research and data compilation Perform other duties as may be assigned from time to time POSITION REQUIREMENTS (Experience, Licenses or Certifications required) Proficient working knowledge of Microsoft Office applications. Minimum 5 years experience in Real Estate industry Excellent organizational skills and attention to detail, with the ability to prioritize tasks and manage multiple deadlines Effective written and verbal communication skills, with the ability to interact professionally with clients and colleagues Strong analytical and problem-solving abilities Ability to work independently as well as collaboratively in a team-oriented environment A commitment to maintaining the highest ethical standards and client confidentiality Associate's or bachelor's degree in paralegal studies or related field and/or Paralegal certification preferred but not required ICI Homes offers competitive salary and a comprehensive benefits package. Please send resume in word or pdf format to ******************** EOE / DFWP Note to Job Seekers: No telephone calls please. Your resume will be reviewed and qualified candidates will be contacted in the event that there is a potential match. Thank you. Compensation: $55,000.00 - $70,000.00 per year
    $55k-70k yearly Auto-Apply 60d+ ago
  • Sculptor Assistant

    Smart 4.4company rating

    Administrative assistant job in Orlando, FL

    Responsible for using a variety of techniques to mold and create aesthetically pleasing three-dimensional objects, including carving, shaping clay, whittling, or chiseling. Material used in sculpting, Polygem a 2 part epoxy, carving snow banks etc. Primary Responsibilities Model three-dimensional substances including stone, marble, concrete, plaster, wood, or Epoxy to create forms. Use metalworking, welding, carving, whittling, chiseling, or shaping to construct artistic forms. Utilize tools such as chisels, gouges, and mallets to create objects. Cut and carve images out of blocks of wood, plaster or stone. Reference lifelike or living models while creating object. Refer to photographs or scenery for inspiration. Incorporate sound, light and motion into the artwork Use clay or wax to shape objects. Cut, twist, laminate, secure, and fasten raw and manufactured materials. Use finger or small hand tools to smooth out rough edges or carve details. Cast substances in 2 Part Epoxy. Other duties as assigned Please include any photos of recent work Additional Information All your information will be kept confidential according to EEO guidelines.
    $27k-34k yearly est. 15h ago
  • Administrative Assistant

    Firstservice Corporation 3.9company rating

    Administrative assistant job in Orlando, FL

    As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i.e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. * Follows safety procedures and maintains a safe work environment. * Demonstrates excellent customer service, communication, and time management skills. * Proofreads the monthly newsletter, assists with weekly communication. * Maintains daily log, records, and forms. * Monitors and controls access to the building. * Greets and directs residents, guests, and invitees. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Schedule: Monday through Friday, 8:00am - 5:00pm What We Offer: As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $21.00 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-KS1
    $21 hourly 24d ago
  • Marketing Project Assistant

    Leap Legal Software 4.4company rating

    Administrative assistant job in Orlando, FL

    LEAP specializes in customer service & marketing for a large number of US-wide companies in many sectors. Their main focuses are on their clients' brand awareness, increasing customer loyalty, and retention. To gain maximum effectiveness, the company utilizes different methods, which can include events and promotions. The Marketing Project Assistant Role: On a day to day basis, you'll talk to potential and existing customers, dealing with a mixture of client representation, sales, and customer services. Your primary focus will be informing customers of the benefits of the company's products & services, dealing with inquiries & processing sales. Whether you have years of experience or are looking to gain new skills, we can offer full product training within this Customer Service & Sales role. However, individuals should be confident, self-motivated, and driven to further career progression. Qualifications The successful Marketing Project Assistant will have: The desire to learn new skills The ability to communicate well with others Patience and remain calm in high-pressure environment Be adaptable to work on various client accounts Sales, customer service and retail experience would be advantageous (Although not essential) Additional Information Job Type: Full-Time Successful candidates can expect to earn between $35,000 - $55,000 with uncapped bonus potential per annum. There are also excellent opportunities to enhance and develop your career. Click the Apply button to send us your resume today!
    $35k-55k yearly 15h ago
  • Project Manager Assistant

    SGS Group 4.8company rating

    Administrative assistant job in Orlando, FL

    We are SGS - the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world. Our Scott, LA laboratory is looking for a Project Manager Assistant to join their team! The Project Manager Assistant is a key member of the Client Services Team, serving as a client advocate and laboratory liaison. The Project Manager Assistant provides support within a functional group of Project Managers. This role is responsible for assisting with bottle orders, change orders, login review, subcontracting, and PTO coverage. The Project Manager Assistant is expected to become familiar with project complexities and develop a working knowledge of the ongoing project work within their functional working group to offer assistance to the project managers. Job Functions * Processes sample orders for all matrices and collection media types and coordinates delivery and pickup of sampling supplies and samples. * Executes change orders, based on client instructions, to modify or add to the specifications originally requested on the chain of custody. * Reviews login information daily as entered into the laboratory information management system (LIMS) and request corrections or modifications as needed. * Informs clients of any sample receipt anomalies and provides technical support for the resolution of such issues. * Assists in processing subcontract requests to internal and external labs for testing not offered within the home lab. * Manages subcontracting and subcontracting data to ensure timely delivery of analytical reports to clients. * Takes overflow phone calls. Assists clients with requests related to sampling, reporting, billing, etc. and takes messages for the Client Services team. * Makes or returns specific phone calls as directed by project managers for their ongoing projects. * Provides back-up coverage for project managers within functional group - both email and phone calls * Checks on TAT and on time report delivery for project managers on your team. * Assists login department in overflow and/or coverage situations. * Performs other duties as needed Qualifications * Associates' degree or equivalent industry experience AND 0-1 years of experience (education, work related, or a combination) in sciences and/or customer service (Required) * Bachelor's degree in Environmental Science, Biology, Chemistry, or a related field and 1 to 2 years of relevant experience (education, work related, or a combination) in sciences and/or customer service (Preferred) * Exceptional communication skills (Required) * Self-starter (Required) * Advanced English language skills (Required) * Advanced mathematical and reasoning skills (Required) * Excellent attention to detail (Required) * Solid critical thinking skills to anticipate and solve problems in a systematic manner (Required) * Proficiency in Microsoft Office Suite (Excel, Word, Outlook) (Required) Additional Information SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required. This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company's rights to assign or reassign duties and responsibilities to this job at any time. If you are applying for a position within the United States and you have difficulty completing the on-line employment application because of a disability, please call ************ for assistance and leave a message. You will receive a callback. Please note, this phone number is not for general employment information but is only for individuals who are experiencing difficulty applying for a position due to a disability.
    $24k-39k yearly est. 4d ago
  • Secretary III - NASA KSC

    Fedsync

    Administrative assistant job in Orlando, FL

    Job Description Since our inception, FedSync has been driven by the core values of Accountability, Integrity, Teamwork, Value, Innovation, and Quality. These values define who we are. Our vision is to partner with the brightest, most forward-thinking individuals to deliver solutions that anticipate the needs of tomorrow. Our mission is to provide the federal government with innovative and proven solutions, equipping them with the tools and talent necessary to meet future challenges. At FedSync, people matter - both to us and to our clients. Position Overview: FedSync is seeking General Clerks/Secretaries (Levels II & III) to provide essential office services in support of NASA. The ideal candidate will work independently with minimal supervision, supporting supervisors and staff in their day-to-day activities. This role requires strong organizational skills, familiarity with office routines, and proficiency with standard office software. Key Responsibilities: Answer and manage phone calls Schedule appointments and manage calendars Welcome and assist visitors Coordinate meetings, teleconferences, and book conference rooms Disseminate information and manage internal communications Order and manage office supplies Handle copying, faxing, graphic requests, and photo services Manage records and data systems Perform desktop processing and track correspondence Coordinate travel arrangements and time/labor collection Assist with property and move coordination Support training, special events, and information services Qualifications: Education: High School Diploma (required) Experience: Minimum 2-4 years of office experience Preferred: Familiarity with NASA contracts or work experience within the agency Active NASA badge is a plus Excellent verbal and written communication skills Additional Requirements: Ability to lift and move 20+ lbs Must pass background checks and drug screenings regularly FedSync is an Equal Opportunity Employer: We do not discriminate based on race, color, religion, sex, gender, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors. Acceptable background check including criminal history background check and credit Check.
    $23k-36k yearly est. 8d ago
  • Project Assistant- Now Hiring!

    L7 Construction, Inc.

    Administrative assistant job in Longwood, FL

    Job Title: Project Assistant (Accounts Payable & IT Administration) Company: L7 Construction, Inc. About Us: L7 Construction, Inc. was founded in 2007 by Brett Lefever in Longwood, Florida, and we specialize in water and wastewater construction. Our projects primarily serve cities and municipalities in Central Florida. From improving existing water systems to building new, state-of-the-art water and wastewater treatment plants, we are committed to delivering superior projects that exceed expectations. We provide general contracting, pre-construction, design-build, and construction management services, with a focus on quality, care, and safety. Our team is built on a foundation of trust, teamwork, open communication, and a strong work ethic. If you're looking to work in a supportive environment that values professional growth and a healthy work-life balance, L7 Construction is the place for you. Position Overview: L7 Construction, Inc. is looking for a Project Assistant to join our team and support key functions in Accounts Payable and IT Administration. This position is a great opportunity for someone looking to build their career in construction, project management, or office administration. You will assist in managing day-to-day tasks like setting up office and job site technology, supporting project teams with supply ordering, and helping with administrative duties such as filing, restocking, and other project-related tasks. Key Responsibilities: * Accounts Payable Support: * Assist with processing invoices and tracking expenses for projects. * Help maintain accurate records of receipts, payments, and vendor communications. * Support the AP team with filing and organizing documents. * IT Administration Support: * Set up and configure computers, devices, and software for the office and construction job sites. * Help troubleshoot basic IT issues in collaboration with our contracted IT company. * Assist with maintaining and tracking office technology inventory. * Project Support: * Assist project teams with ordering and restocking supplies for construction and office projects. * Help with general office organization and filing project-related documents. * Perform data entry and assist with scheduling or communications as needed. * General Administrative Assistance: * Answer phones and direct calls as needed. * Assist with office organization and administrative tasks like copying, scanning, and filing. Qualifications: * Experience: * No prior experience is required; however, any administrative, office, or IT experience is a plus. * A basic understanding of office equipment, software, and technology is helpful. * Technical Skills: * Basic knowledge of Microsoft Office Suite (Word, Excel, Outlook). * Interest in learning IT setup and troubleshooting is a plus, but not required. * Organizational Skills: * Ability to prioritize tasks and stay organized in a busy environment. * Attention to detail and accuracy in completing tasks. * Communication: * Good verbal and written communication skills. * Comfortable interacting with team members and vendors in a professional manner. * Personal Attributes: * Eager to learn and take on new challenges. * Strong work ethic and willingness to contribute to the team. * Positive attitude and a team-oriented mindset. Benefits: * Professional Development: Start your career with hands-on experience and opportunities to learn from experienced professionals. * Work-Life Balance: We value a healthy balance between work and personal life, and we support our employees in achieving this balance. * Team Environment: Join a team where collaboration, trust, and open communication are key values. * Benefits: * Health, dental, vision, and life insurance * Pet insurance * Employer-provided training for continued education. * 401(k) Why L7 Construction? At L7 Construction, we value teamwork, open communication, and a strong work ethic. We offer a unique workplace where we work smarter, not longer, and prioritize teaching and developing our team members. Our culture is one where we strive to exceed expectations for our clients while also fostering an environment that values personal and professional growth. If you are passionate about construction and want to be part of a company that is dedicated to delivering high-quality work in the water and wastewater industry, we encourage you to apply! How to Apply Please complete the Application Form or send your resume to *********************. We look forward to reviewing your application!
    $24k-39k yearly est. Easy Apply 60d+ ago
  • Office Coordinator & Administrative Assistant

    Vets Hired

    Administrative assistant job in Orlando, FL

    Supports teams using a wide range of developing professional skills such as scheduling meetings and appointments, coordinating office needs, welcoming visitors and providing general administrative support to our employees. Highly organized, personable and detail-oriented to support company operations and teams. Responsibilities: Administrative Duties: Prepares meeting agendas for assigned staff, assists with meeting set-up/clean-up which includes ordering lunch and takes minutes as needed Schedules and organizes activities such as meetings, travel, conferences and interviews Answers phones, distributes mail and processes expense reimbursement for assigned staff Under minimal supervision, performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations Supports other teams, such as Marketing, with various administrative tasks Provides coverage for reception on a regular basis as needed Office Duties: Monitors office supplies inventory and places orders Reconciles office credit card charges Assists in relationships with building management and facility vendors, including cleaning and security services Coordinates and plans office activities, such as parties and celebrations Serves as an HR touchpoint, such as assisting in the onboarding process and paperwork for new hires Coordinates with the Information Technology team with regards to office technology needs Qualifications: High school education; college level preferred Typically with 5+ years of related experience Experience in MS Office Suite, including Outlook, Word, Excel, PowerPoint and Teams Strong interpersonal skills and the ability to interact with all levels of staff Ability to maintain appropriate degree of confidentiality and adherence to the practice of business ethics Ability to communicate in a clear, concise and professional manner both verbally and in writing Ability to proactively problem solve and collaborate on innovative solutions Ability to work in team environment Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice Ability to work on multiple projects at the same time Ability to effectively meet deadlines at expected quality Working Place: Orlando, Florida, United States Company : Virtual Dec 18 - HKS Inc.
    $27k-36k yearly est. 60d+ ago
  • Project Manager Assistant

    Enfra

    Administrative assistant job in Orlando, FL

    **About Us** At ENFRA, we blend a rich history with a forward-looking vision. With over 100 years of experience, we are a pillar of stability in the energy infrastructure industry and a leader in innovative energy solutions. Our commitment to leveraging emerging technologies ensures that we remain at the forefront of the Energy-as-a-Service sector. We believe in growth-not just for our business, but for our people. Our team members have the opportunity to advance their careers in a supportive environment that values continuous learning and development. We embrace innovation and encourage creative problem solving to tackle the energy infrastructure and energy challenges of tomorrow. Inclusion is at the heart of our culture. We strive to create a workplace where every voice is heard and valued, fostering a collaborative environment where diverse perspectives drive our success. Join us to be part of a legacy of excellence and a future of groundbreaking advancements. At ENFRA, stability, innovation, and growth are more than just values-they are the pillars of our continued success. **Overview** The Assistant Project Manager (APM) will be responsible for assisting the Project Manager with managing the project life cycle process on assigned projects. The APM will assist in obtaining project pricing, budgeting, estimating, detailing, management of subcontractors/vendors, and project schedules. **Responsibilities** + Assist in maintaining a safe and secure work environment by coordinating safety meetings, incident investigations, and maintaining employee involvement. + Responsible for assisting project managers and superintendents in executing the project life cycle. + Work with the Project Manager to ensure proper planning and management of the installation of HVAC and plumbing to ensure that the installation meets code and project requirements and is brought in on time and under budget. + Participate in operation, corporate, and departmental meetings, as required to successfully execute the project and/or departmental goals. + Assist the Project Manager in preparations of vendor and subcontractor purchase orders, submittals, and shop drawings to reflect contract drawings, specifications, and estimates. + Actively participate in monthly reports and cost reviews, capturing deviations from plan or schedule. Working with the project team in order to bring the project in on time and under budget. + Assist the Project Manager as needed with estimating change orders, project documentation, and project close-out, including commissioning requirements. + Responsible for actively participating with the project team on all facets of the project life cycle to ensure project goals are met; while developing a skillset to progress one's career in the mechanical industry. **Qualifications** **Required Education, Experience, and Qualifications** + Bachelor's degree in Construction Management or Mechanical Engineering. + 0-2 years' experience in the industry. + Thorough knowledge of construction technology, scheduling, equipment, and methods. + Ability to read construction plans and specifications. + Excellent written and verbal communication skills. + Proficient in Microsoft Word and Excel. + Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment. + Strong knowledge of the industry and the Company's competitors. + Excellent multitasking skills, with the ability to perform duties outside of the scope of work when necessary. **Preferred Education, Experience, and Qualifications** + Experience in processing submittals. + Experience in heavy commercial construction. + Hands-on experience in craft supervision and labor coordination. **Travel Requirements** + 40-60% of time will be spent traveling to job site(s)/office location. **Physical Activities** + Climbing stairs. + Remaining in a stationary position, often standing or sitting for prolonged periods + Ascending and descending ladders, stairs, scaffolding, ramps, poles + Moving about to accomplish tasks or moving from one worksite to another **Environmental Conditions** + Quiet environment + Noisy environment + Outdoor elements such as precipitation and wind **Physical Demands** + Medium work that includes adjusting and/or moving objects up to 50 pounds ENFRA is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participates in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law. Submit a Referral (***************************************************************************************************************************** **Job Locations** _US-FL-Orlando_ **ID** _2025-8762_ **Category** _Construction Management_ **Position Type** _Part-Time_ **Remote** _No_
    $24k-39k yearly est. 27d ago
  • Project Assistant

    Weaver Consultants Group

    Administrative assistant job in DeLand, FL

    Job Details Experienced DeLand FL - DeLand, FL Full Time $17.00 - $17.00 Day Admin - Clerical Sligo Systems is a full-service systems integrator providing engineering services and fabrication of custom industrial automation and process systems for a wide range of applications in Municipal Solid Waste, Oil & Gas, and Water & Wastewater markets. Project implementation involves a variety of equipment manufacturers, software packages, process and network architectures, and includes HMIs, PLCs, and associated components from all major OEMs. We are looking for our next great Project Assistant to join the team in our Deland office! Job Title: Project Assistant Position Summary: The Project Assistant provides essential administrative and operational support to the Project Manager and cross-functional teams. This role helps ensure accurate quoting, clear communication, and smooth coordination between departments from initial inquiry through product delivery. The ideal candidate is organized, detail-oriented, and committed to maintaining consistency and accuracy throughout each stage of the project. Key Responsibilities Project & Quoting Support Assist in generating and tracking customer quotes and project documentation. Collect and verify pricing, materials, and lead time information from internal departments and vendors. Maintain organized records of quotes, orders, and project updates within company systems. Support the creation of technical documentation, presentations, and reports as needed. Cross-Functional Coordination Serve as a liaison between engineering, production, purchasing, and logistics to ensure smooth project execution. Coordinate order entry, track project progress, and support communication between internal teams. Monitor timelines and assist in following up on open tasks or customer requirements. Customer & Administrative Support Communicate professionally with customers to confirm details, gather missing information, or provide updates. Schedule and prepare materials for project meetings, technical discussions, or status reviews. Support data entry and reporting to keep leadership informed of quoting and project pipeline activity. Qualifications High school diploma or equivalent 1-3 years of experience in a manufacturing, technical, sales, or project coordination environment Strong attention to detail, organizational, and multitasking skills Excellent written and verbal communication abilities Proficiency in Microsoft Office Suite (Excel, Word, Outlook); at least 50 WPM Ability to work collaboratively across departments and adapt to changing priorities EOE/AA/M/F/Vet/Disability Sligo Systems maintains a drug-free workplace.
    $25k-39k yearly est. 59d ago
  • Administrative Assistant (Bilingual)

    Firstservice Corporation 3.9company rating

    Administrative assistant job in Orlando, FL

    As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i.e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. * Follows safety procedures and maintains a safe work environment. * Demonstrates excellent customer service, communication, and time management skills. * Proofreads the monthly newsletter, assists with weekly communication. * Maintains daily log, records, and forms. * Monitors and controls access to the building. * Greets and directs residents, guests, and invitees. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Schedule: Monday through Friday, 8:30am - 5:00pm What We Offer: As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $19.00 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-KS1
    $19 hourly 23d ago
  • Project Manager Assistant

    SGS 4.8company rating

    Administrative assistant job in Orlando, FL

    We are SGS - the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,6 0 0 offices and laboratories , working together to enable a better, safer and more interconnected world. Our Scott, LA laboratory is looking for a Project Manager Assistant to join their team! The Project Manager Assistant is a key member of the Client Services Team, serving as a client advocate and laboratory liaison. The Project Manager Assistant provides support within a functional group of Project Managers. This role is responsible for assisting with bottle orders, change orders, login review, subcontracting, and PTO coverage. The Project Manager Assistant is expected to become familiar with project complexities and develop a working knowledge of the ongoing project work within their functional working group to offer assistance to the project managers. Job Functions Processes sample orders for all matrices and collection media types and coordinates delivery and pickup of sampling supplies and samples. Executes change orders, based on client instructions, to modify or add to the specifications originally requested on the chain of custody. Reviews login information daily as entered into the laboratory information management system (LIMS) and request corrections or modifications as needed. Informs clients of any sample receipt anomalies and provides technical support for the resolution of such issues. Assists in processing subcontract requests to internal and external labs for testing not offered within the home lab. Manages subcontracting and subcontracting data to ensure timely delivery of analytical reports to clients. Takes overflow phone calls. Assists clients with requests related to sampling, reporting, billing, etc. and takes messages for the Client Services team. Makes or returns specific phone calls as directed by project managers for their ongoing projects. Provides back-up coverage for project managers within functional group - both email and phone calls Checks on TAT and on time report delivery for project managers on your team. Assists login department in overflow and/or coverage situations. Performs other duties as needed Qualifications Associates' degree or equivalent industry experience AND 0-1 years of experience (education, work related, or a combination) in sciences and/or customer service (Required) Bachelor's degree in Environmental Science, Biology, Chemistry, or a related field and 1 to 2 years of relevant experience (education, work related, or a combination) in sciences and/or customer service (Preferred) Exceptional communication skills (Required) Self-starter (Required) Advanced English language skills (Required) Advanced mathematical and reasoning skills (Required) Excellent attention to detail (Required) Solid critical thinking skills to anticipate and solve problems in a systematic manner (Required) Proficiency in Microsoft Office Suite (Excel, Word, Outlook) (Required) Additional Information SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required. This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company's rights to assign or reassign duties and responsibilities to this job at any time. If you are applying for a position within the United States and you have difficulty completing the on-line employment application because of a disability, please call ************ for assistance and leave a message. You will receive a callback. Please note, this phone number is not for general employment information but is only for individuals who are experiencing difficulty applying for a position due to a disability.
    $24k-39k yearly est. 4d ago
  • Event Project Assistant

    Leap Legal Software 4.4company rating

    Administrative assistant job in Orlando, FL

    Are you looking to progress your career in customer service? Are you passionate about going the extra mile for people? Do you enjoy working in a team environment? Then join us as part of a new team in New York! What you will do You will identify and solve problems, answer queries & sell our client's products. Offer face to face support with prospective customers, representing our clients and increasing their brand awareness As part of our friendly and fun team, you will focus on having great conversations and providing the best experience for our customers. We want all of our customers to have a great experience; you will support them throughout the customer service & sales process while providing the best customer journey. Qualifications Communication is key! You will be warm, friendly, and eager to help our customers! You'll love a challenge but most of all you will enjoy chatting with lots of different people. It is excellent if you already have experience in retail, hospitality, even call centers. However, if you have a proactive attitude, excellent communication skills, and motivated to go the extra mile for every customer, then we want to hear from you! Additional Information Job Type: Full-Time You won't be alone! We have a dedicated training team on site that will teach you the ropes. We provide you with ongoing training and support to perfect your conversations, craft your technique, and become an expert. Great pay, 30,000 - 50,000 per annum Bonus & incentive plans Great social environment Career progression opportunities Travel opportunities If you want to join a great team with a great atmosphere and a highly supportive staff, take a LEAP today! Apply now!
    $25k-40k yearly est. 15h ago
  • Project Manager Assistant

    Enfra

    Administrative assistant job in Orlando, FL

    About Us At ENFRA, we blend a rich history with a forward-looking vision. With over 100 years of experience, we are a pillar of stability in the energy infrastructure industry and a leader in innovative energy solutions. Our commitment to leveraging emerging technologies ensures that we remain at the forefront of the Energy-as-a-Service sector. We believe in growth-not just for our business, but for our people. Our team members have the opportunity to advance their careers in a supportive environment that values continuous learning and development. We embrace innovation and encourage creative problem solving to tackle the energy infrastructure and energy challenges of tomorrow. Inclusion is at the heart of our culture. We strive to create a workplace where every voice is heard and valued, fostering a collaborative environment where diverse perspectives drive our success. Join us to be part of a legacy of excellence and a future of groundbreaking advancements. At ENFRA, stability, innovation, and growth are more than just values-they are the pillars of our continued success. Overview The Assistant Project Manager (APM) will be responsible for assisting the Project Manager with managing the project life cycle process on assigned projects. The APM will assist in obtaining project pricing, budgeting, estimating, detailing, management of subcontractors/vendors, and project schedules. Responsibilities Assist in maintaining a safe and secure work environment by coordinating safety meetings, incident investigations, and maintaining employee involvement. Responsible for assisting project managers and superintendents in executing the project life cycle. Work with the Project Manager to ensure proper planning and management of the installation of HVAC and plumbing to ensure that the installation meets code and project requirements and is brought in on time and under budget. Participate in operation, corporate, and departmental meetings, as required to successfully execute the project and/or departmental goals. Assist the Project Manager in preparations of vendor and subcontractor purchase orders, submittals, and shop drawings to reflect contract drawings, specifications, and estimates. Actively participate in monthly reports and cost reviews, capturing deviations from plan or schedule. Working with the project team in order to bring the project in on time and under budget. Assist the Project Manager as needed with estimating change orders, project documentation, and project close-out, including commissioning requirements. Responsible for actively participating with the project team on all facets of the project life cycle to ensure project goals are met; while developing a skillset to progress one's career in the mechanical industry. Qualifications Required Education, Experience, and Qualifications Bachelor's degree in Construction Management or Mechanical Engineering. 0-2 years' experience in the industry. Thorough knowledge of construction technology, scheduling, equipment, and methods. Ability to read construction plans and specifications. Excellent written and verbal communication skills. Proficient in Microsoft Word and Excel. Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment. Strong knowledge of the industry and the Company's competitors. Excellent multitasking skills, with the ability to perform duties outside of the scope of work when necessary. Preferred Education, Experience, and Qualifications Experience in processing submittals. Experience in heavy commercial construction. Hands-on experience in craft supervision and labor coordination. Travel Requirements 40-60% of time will be spent traveling to job site(s)/office location. Physical Activities Climbing stairs. Remaining in a stationary position, often standing or sitting for prolonged periods Ascending and descending ladders, stairs, scaffolding, ramps, poles Moving about to accomplish tasks or moving from one worksite to another Environmental Conditions Quiet environment Noisy environment Outdoor elements such as precipitation and wind Physical Demands Medium work that includes adjusting and/or moving objects up to 50 pounds ENFRA is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participates in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law.
    $24k-39k yearly est. Auto-Apply 13d ago

Learn more about administrative assistant jobs

How much does an administrative assistant earn in Apopka, FL?

The average administrative assistant in Apopka, FL earns between $22,000 and $42,000 annually. This compares to the national average administrative assistant range of $26,000 to $46,000.

Average administrative assistant salary in Apopka, FL

$30,000

What are the biggest employers of Administrative Assistants in Apopka, FL?

The biggest employers of Administrative Assistants in Apopka, FL are:
  1. State Of Florida
  2. Acadia Healthcare
  3. Ryder System
  4. Corix Group Of Companies
  5. City of Mount Washington
  6. Diocese of Orlando
  7. Nexus
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