Administrative assistant jobs in Belle Chasse, LA - 129 jobs

Provides administrative support to the VP of Finance & Controller and accounting assistance and support to the Finance Department and Information Technology Department. Includes a wide variety of administrative/clerical type duties. Reporting Relationship: Reports directly to the VP of Finance & Controller Essential Functions/Responsibilities: Works in a cooperative manner with management, coworkers, customers, and vendors; seeks to support LAMMICO's mission and vision in daily operations Meets assigned target dates and objectives; helps ensure that departmental quality, service, and productivity standards are met Providing excellent customer service to both internal and external customers Prepares business correspondence, memorandums, forms, and various reports Courteously handles incoming telephone calls, mail, and sets up department meetings and lunches as directed by VP of Finance & Controller and VP of Information Technology Assist VP of Finance & Controller with the preparation and organization of Board and Committee Meetings, including updating of information packet in Diligent Board Books for the Investment and Budget Committee meetings Circulate minutes for approval to Board and Committee members Updates power point presentations, meeting agendas and meeting minutes for VP of Finance & Controller Performs bank transfers, monitors and reports bank balances daily Serves as an Administrator for the banking platform and is responsible for ensuring that roles and responsibilities are up to date Works cooperatively with the bank personnel on any banking related issues Maintains check books in Excel for all companies daily Input and maintain the logging and collection of letters of credit for reinsurance. Sets up and maintains accounting files in electronic document retention software. Coordinates travel, meeting and appointment arrangements for Finance and IT Department staff, as necessary Prints all operating checks and obtains second signature approval, if needed Electronically filing of all check registers, check copies and other documents as requested by the Controller, timely Processes and notifies the department of updates to Finance Department Accounting Manual Aids and assists with requests from independent auditors, as needed Assists in preparation of the necessary letters to be included in the mailing of Annual and Quarterly Statements to State Insurance Commissioner Brings all filings to be mailed by certified mail to the post office Secondary Functions/Responsibilities: Serves as a backup for remote deposit Primary backup with the mailing of invoices Assists in the dividend payment process Assists Senior Accounting staff with special projects Other responsibilities and special projects as assigned Qualifications Education, Experience and Skills Required: High school diploma Minimum two years general accounting and administrative experience Strong customer focus and team orientation Ability to appropriately handle confidential or sensitive company information Excellent communication skills with the ability to interact and work effectively with employees at all levels within the organization Ability to manage time, set priorities, and work independently Excellent organizational skills Proficiency in the use of Microsoft Office Programs, Teams and Sharepoint Desired: Insurance industry experience General knowledge of medical professional liability insurance products/coverages

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Administrative Assistant position in our New Orleans Office. This position is on-site five days per week. The Position Key Responsibilities: Assist on various projects, communications, expenses and scheduling Use good judgment when acting on behalf of the executives Maintain schedules and calendars, independently organizing documents needed for project follow up, and providing reminders of upcoming meetings, conference calls, etc. Prepare and send emails, memos, and Excel and PowerPoint documents as needed or directed Extensive proofreading & editing of documents Qualifications 1+ years' experience as an administrative assistant, or comparable position, supporting upper management Exceptional attention to detail, note taking, document management & organization Flexible self-starter who demonstrates initiative & follow through Superior communication both verbal and written skills Strong proof reading, editing and writing skills Ability to execute projects on an autonomous, proactive & timely basis Highly Proficient in Microsoft Office Excel, PowerPoint, Excel & Word Assist on various projects, communications, expenses and scheduling Ability to work in a fast-paced environment Insurance coverage experience is a plus Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

The Executive Administrative Assistant will provide high-level administrative support for the Office of the Dean of the School of Medicine. They will be primary backup to the Senior Aide to the Sr. VP/Dean. The Executive Administrative Assistant will administer and manage budget for supplies, events, and general office expenses. They will oversee process flow, organize and manage documents for SOM faculty recruitment searches, and maintain the database, including preparing reports for SOM faculty recruitment activity. They will oversee the day-to-day operations of the Dean's office, including but not limited to supply management, office equipment maintenance, break rooms, main conference room, etc. They will assist with organizing space resources for the Dean's office. They will provide backup to the Executive Assistant to the Executive Dean and will support to the Assistant Deans for Finance and Administration.• Ability to respond diplomatically, professionally, and courteously with individuals at all levels within the organization. * Ability to maintain confidentiality in all work performed. * Excellent skill and knowledge of the use of Outlook, in particular, Calendar functions. * Ability to use various standardized word processing and spreadsheet software such as Microsoft Word, Excel, etc. * Ability to work independently in the accomplishment of assigned tasks. * Ability to organize and prioritize work effectively; and the ability to meet established deadlines. * Excellent oral and written communication skills * High School Diploma or equivalent * Three years of executive-level administrative experience * Bachelor's Degree * Experience working with senior-level leaders or executives * 10 or more years of experience in a university or higher education environment * Project management experience

Job Description The Administrative Assistant position's primary responsibility is to assist with office-based responsibilities and projects. REQUIREMENTS: Must be able to read and write alphabeticaly and numericaly Some light clerical training necessary On the job training; serving as a learner or trainee under the instruction of the manager Must be able to provide verifiable references of past work experience FUNCTIONS: Perform and coordinate administrative activities and storing, retrieving, and integrating information for dissemination to staff and clients. Use a variety of office equipment, such as fax machines, photocopiers, scanners, and videoconferencing and telephone systems. Use computers to do tasks such as create spreadsheets, compose correspondence, manage databases, and create presentations, reports, and documents. Use desktop publishing software and digital graphics. Purchase supplies and manage areas such as stockrooms or corporate libraries and retrieve data from various sources. Keyboarding and answering the telephone. Arrange conference calls. Review incoming memos, submissions, and reports in order to determine their significance and to plan for their distribution. Prepare agendas and make arrangements for meetings of committees and executive boards. Conduct research and prepare statistical reports. Assist in the payroll process when requested. Operate company systems such as UniSea and the Requisition System. Powered by ExactHire:190814

Position: Administrative Support Assistant (Part-Time) Reports To: ADMINISTRATIVE ASSISTANT AND UPPER MANAGEMENT At-Will Employment You are free to terminate your employment with Divine Intervention Rehabilitation at any time, with or without a reason, and Divine Intervention Rehabilitation has the right to terminate your employment or the employment of others at any time, with or without a reason. Although Divine Intervention Rehabilitation may choose to terminate employment for cause, cause is not required. This is called “at-will” employment. Position Summary The Administrative Support Assistant provides professional, confidential, and efficient administrative support to the agency's clinical and administrative teams. This position plays a key role in maintaining organized records, supporting client service coordination, and ensuring compliance with agency, state, and federal standards , including HIPAA confidentiality requirements. The ideal candidate demonstrates professionalism, attention to detail, and a strong commitment to supporting quality mental health care delivery. Qualifications: High school diploma or equivalent required; associate degree in business, human services, or a related field preferred. Minimum of one year of administrative experience in a healthcare, behavioral health, or social service setting preferred. Knowledge of HIPAA regulations and client confidentiality standards. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn EHR or case management software. Excellent organizational and time management skills with attention to accuracy and detail. Strong written and verbal communication skills. Ability to work independently and as part of a multidisciplinary team. Professional demeanor, discretion, and dependability are essential. Work Schedule Part-time position: 15-20 hours per week. Flexible schedule within standard business hours. The prospective candidate must also meet the following requirements: Pass state background check Pass TB screening Pass drug screening test OTHER REQUIRED ABILITIES: Team player Strong written and verbal communication skills Strong organization and multi-tasking skills Ability to work efficiently with diverse populations We are interested in SERIOUS candidates only!

PLEASE DO NOT CALL REGARDING OPEN POSITIONS SECRETARY Perform clerical office duties in the corporate office requiring knowledge of office management systems and procedures. Duties include answering phones, typing, office machine operation, maintaining files. Essential Duties: • Answer phones, direct calls, and take messages. • Operate copiers, scanners, fax machines, and computers. • Maintain and update filing, inventory, mailing, and databases. • Sort incoming mail. • Type miscellaneous documents as required. • Communicate with customers, vendors, and employees to explain information, take orders, and address complaints. • Other duties may arise as directed by the president, executive vice president and project managers. • Full-time position, benefits, hourly pay. Qualifications: • Knowledge of proper use of word processing and spreadsheet software. • Ability to understand, follow and transmit written and oral instructions. • Possess excellent communication skills, interpersonal, organizational and problem solving skills. • Ability to meet attendance schedule with dependability and consistency. • Ability to plan work on a daily basis. • Must be at least 18 years of age, pass drug screen and background check. Work Conditions: • Primary environment will be corporate office. Continental Construction Company, Inc. is an EEO employer and will not discriminate based on race, sex, color, religion, or national origin.

The Career Development Office Programs and Communications Assistant sits at the front desk of the office and serves as the initial point of contact for students, alumni, legal professionals, and University personnel. In addition, the Assistant will handle various administrative tasks, including helping with budget requests, managing office inventory, coordinating and publicizing office-sponsored student and employer events/programs, responding to emails and telephone calls from employers, students, and members of the legal community, and managing the Office's Symplicity job posting system. The Assistant will also research and create/maintain resources regarding legal job opportunities for students and graduates in various states and practice areas. The Assistant will also create the Office student newsletter. Examples of Duties * Maintain a professional, confidential, and inviting atmosphere for students, alumni, employers, and visitors. * Acts as the first point of contact in the reception area of the Law Career Development Office, including welcoming and assisting students, alumni, employers, and other visitors at the front desk, answering the telephone, and responding to the office email. * Manage the Symplicity system, including updating and tracking job postings, maintain employer, student, and alumni databases, and answering student and employer questions about Symplicity * Support office administrative functions, including maintaining an inventory of office supplies and office equipment; creating and submitting P.O. orders, check requests, and travel-related reimbursements; managing conference registrations and other professional association dues and membership payments; receiving and distributing mail; and other duties as assigned. * Coordinate all Office-sponsored events/programs, including scheduling; securing event space, parking passes, catering, and publicizing events. * Advertise events, programs, and professional opportunities to students as relevant, over email, social media, and via weekly newsletter. * Research and create/maintain resources regarding legal job opportunities for students and graduates in various states and practice areas. Additional Responsibilities: * Other duties as assigned. Typical Qualifications * High school degree, GER, or equivalent required. * Minimum 1 year of office environment, customer service, or related experience required. * Ability to manage scheduling and troubleshoot as needed. * Strong attention to detail, excellent organizational skills, ability to multi-task, flexibility, and comfort learning new and existing technology. * Excellent professional communication skills, both verbal and written. * Ability to create a welcoming environment for students and to work proactively with school staff, faculty, and administration in a collegial team environment. * Proficient in MS Word, Excel, and Adobe. * Resume and cover letter required. Preferred Qualifications * Bachelor's degree. * Technical editing experience. * Event planning experience. Physical Requirements: * Ability to sit at desk for 7.5 hours, ability to type for 7.5 hours, occasional lifting of light items, limited local travel. * Ability to perform job duties with or without reasonable accommodation.

Service Areas Include: Iberville, St. Helena, East Feliciana, West Feliciana, East Baton Rouge, West Baton Rouge, Livingston, Pointe Coupee, St. John, St. James, Assumption, Lafourche, Terrebonne, St. Charles, Evangeline, St. Landry, Acadia, St. Martin, Lafayette, Iberia, St. Mary, Vermilion, Beauregard, Allen, Calcasieu, Jefferson Davis, Cameron, Winn, LaSalle, Grant, Catahoula, Concordia, Rapides, Avoyelles, Vernon, Caddo, Bossier, Webster, Claiborne, Lincoln, Natchitoches, Sabine, Red River, Bienville, De Soto, Union, Morehouse, West Carroll, East Carroll, Ouachita, Madison, Caldwell, Franklin, Tensas, Richland, and Jackson Parishes. Overview: Struction Solutions is seeking motivated and detail-oriented Clerk Typists to support administrative and clerical operations across multiple parishes in Louisiana. The ideal candidate will have excellent typing skills, strong attention to detail, and the ability to manage a variety of clerical duties efficiently. This role supports both field and office staff to ensure smooth day-to-day operations. Key Responsibilities: Type and format correspondence, reports, forms, and other documents accurately. Perform general office tasks, including filing, data entry, copying, and scanning. Maintain and organize records, logs, and documentation for ongoing projects. Answer phone calls, route inquiries, and provide information to staff or the public. Prepare meeting minutes, memos, and internal communications as directed. Support scheduling, mail handling, and office supply management. Ensure data accuracy and confidentiality in all administrative processes. Provide clerical support to management, field teams, and administrative departments as needed. Qualifications: High school diploma or GED (required). Previous clerical, office, or administrative experience preferred. Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint). Strong typing and proofreading skills with attention to detail. Excellent written and verbal communication abilities. Highly organized, dependable, and able to manage multiple priorities. Willingness to travel within Louisiana as needed. Preferred Experience: Experience in construction, engineering, or government agency settings. Familiarity with document management systems or project documentation standards. Knowledge of public works or administrative procedures. View all jobs at this company

Pay: $18-$19 per hour Schedule: Monday-Friday, 8:00 AM-5:00 PM (Occasional evenings or weekends with advance notice) The home improvement industry is broken. Renuity is here to fix it. We're on a mission to revolutionize home improvement, making it faster, easier, and stress-free to upgrade your home inside and out. Whether it's a new bath, a custom closet, or exterior upgrades, we help people create homes they love - without the hassle. With expert teams in 36 states and counting, there's probably a Renuity home in your neighborhood. And we're just getting started. If you're ready to build the future of home improvement, join us. About the Role We're looking for a detail-oriented Retail Partnerships Administrative Assistant to support our retail marketing operations. In this role, you'll help keep our retail partnerships running smoothly by managing data, supporting payroll and commissions, and producing reports that help leadership track performance and ensure accuracy. This is a great opportunity for someone who enjoys working behind the scenes, loves organization and spreadsheets, and wants to be part of a fast-paced, growing organization. What You'll Do As a Retail Partnerships Administrative Assistant, you'll play a key role in supporting our retail teams by: Maintaining accurate lead and job-level data in retail partner CRM portals Supporting Brand Ambassador timecard tracking and submission Assisting with commission tracking and reporting Managing and updating scheduling templates to support retail coverage Preparing and distributing performance and productivity reports Ensuring data accuracy and compliance with retail partner requirements Responding to reporting, payroll, and data requests from leadership Supporting process improvements across reporting and administrative workflows Your work ensures teams are supported, paid accurately, and able to focus on delivering results. What We're Looking For 1-3+ years of experience in an administrative, operations, or reporting support role Strong attention to detail and comfort working with data and spreadsheets Organized, reliable, and able to manage recurring deadlines Clear communication skills and a collaborative working style Comfort supporting payroll- and commission-related processes Proficiency with Microsoft Excel (Excel skills assessment required pre-interview) Technology & Tools You'll work regularly with Microsoft Office 365 and will be trained on systems such as: ADP Lead Perfection Salesforce Other internal reporting and scheduling tools Work Environment & Physical Requirements This role is primarily office-based and may include: Sitting or standing for extended periods Regular computer and phone use Occasional lifting of up to 25-50 lbs Light travel (up to 10%) as business needs require Reasonable accommodations will be provided for qualified individuals with disabilities. Why Join Us Consistent weekday schedule with predictable hours Competitive hourly pay Opportunity to grow within a national organization Collaborative team environment Exposure to retail operations, reporting, and compliance If you're organized, detail-driven, and enjoy supporting teams through accurate data and strong processes, we'd love to hear from you. Apply today and join our New Orleans team! About Us: Renuity is a national leader in the direct-to-consumer home improvement industry, dedicated to transforming spaces and enhancing lives. As one of the fastest-growing providers in the country, we operate under the Renuity brand and through a network of trusted regional companies-including Mad City Windows & Baths, Statewide Remodeling, Rite Window, and Closet America. Backed by private equity and fueled by an ambitious growth strategy, Renuity has expanded rapidly through strategic acquisitions. Today, we're focused on unifying our brands, streamlining operations, and delivering exceptional service to homeowners nationwide. We've already helped hundreds of thousands of customers upgrade their homes with quality products and expert installation-at competitive prices. At Renuity, you'll join a dynamic, fast-paced, and collaborative team where your work directly contributes to the company's success. Our people work closely with executive leadership, embrace innovation, and drive real impact. Whether you're in the field or at HQ, you'll be part of shaping the future of home improvement-and building a career you can be proud of. To learn more, visit ******************** Renuity and its affiliates are committed to equal opportunity. We value and embrace diversity and inclusion of all Team Members. If you have a disability under the Americans with Disabilities Act or similar law, and you need an accommodation during the application process or to perform these job requirements, or if you need a religious accommodation, please contact ******************************. If you have a question regarding your application, please contact ****************** To access Renuity's Privacy Policy, please click here: Privacy Policy

TempToFT We are seeking a reliable and professional Front Desk Receptionist / Administrative Assistant to support a busy office for a five-month temporary assignment, with the possibility of becoming permanent. Schedule & Pay $17/hour 20-25 hours per week Afternoons: Monday, Tuesday, Thursday, and Friday All day: Wednesday Key Responsibilities Answer and route incoming phone calls Greet and assist clients and visitors in a professional manner Perform high-volume copying, scanning, and filing Provide general administrative and office support Maintain a tidy and organized front desk and work area Qualifications Prior receptionist or administrative experience preferred Strong communication and customer service skills Comfortable with repetitive clerical tasks, including copying and scanning Dependable, punctual, and detail-oriented Professional appearance and demeanor This is a great opportunity for someone looking for a part-time office role with consistent hours and potential for long-term placement.

gTANGIBLE Corporation (gTC), ****************** is a C corporation and a registered Government contractor that provides services and solutions in: National Security Programs Professional, Administrative, and Management Support Mission and Warfighter Support We are a Service Disabled Veteran Owned Small Business (SDVOSB) and the founder has years of successful experience in the Government contracting arena. Our leadership team is an exceptional group of Government contracting professionals. gTANGIBLE is in the process of identifying candidates for the following position. Requisition Type: Full Time Position Status: Contingent Position Title: Administrative Assistant Location: New Orleans, LA Duties and Responsibilities Provide support, assess and provide suggested administrative process solutions related to the Gulf Coast Ecosystem Restoration Council (GCERC) administrative operations. Duties include the following: Prepares, analyzes, and assists in hiring, staffing, administrative support to staff and GCERC management. Conducts special analyses, reports, surveys, inquiries, and evaluations regarding administrative matters using GCERC grants and financial systems. Prepares oral and written reports and presentations; that present clearly, concisely and effectively, analytical results or evaluations and studies performed regarding administrative matters, provides staff support for formal presentations. Evaluates opportunities for improvements in management systems; presents advice and recommendations for review and implementation. Assists in liaison for various Federal Agencies providing support to the Agency Memorandum of Understanding (MOU)/Interagency Agency Agreements (IAA). Maintains Administrative tickler for Admin requirements such as data calls, correspondence, MOU/IAAs, contracts to ensure all deadlines are met early or on time. Makes significant recommendations for improved work methods, organizational structure, records and files management processes, staffing patterns, procedures for administering administrative services, guidelines and procedures. Provides administrative and management advice and assistance to managers. supervisors and employees on matters pertaining to human resources, travel, training, time and attendance, equipment, supplies, office space, telecommunications, general logistics support and the government credit card program. Assists Purchase Card holder in maintaining for micro purchases documentation for the Agency. Ensures proper documentation is maintained for purchase card purchases in accordance with Agency policy and coordinates with Financial personnel on proper and timely monthly accounting reallocation and submittal of statements prior to end of month deadlines. Knowledge and Qualifications 4-year undergraduate degree desirable; minimum of high school or GED equivalent. US Citizen Minimum two (2) years of the general experience; shall include specialized analytical and programmatic experience in business, management, stakeholder communications. and other relevant areas. Oral and written communication skills to effectively exchange information and convey ideas and concepts to a variety of stakeholders. Ability to use a personal computer to access and retrieve data and information with experience in GSuite. Extensive experience with handling MOUs/IAAs, to include staffing, developing, routing, verifying correct information. Experience with querying/formatting/interpreting reports from the Department of Treasury Administrative Resource Center OBI & G Invoice & HR systems interface. Experienced in working with computer-generated reports and extracting data from databases to develop and generate information and summary data to support such activities as technical evaluations, management and financial record keeping. Knowledge with GCERC grants system RAAMs Knowledge of Federal Purchase Card process and regulations Knowledge of Federal Travel procedures and with the CONCUR travel system Has experience with Bureau of Fiscal Service HR processes Has experience or training in G invoice IAA management system Ability and willingness to receive training and direction. Ability to read and interpret general procedural guidelines. gTANGIBLE Corporation is an equal opportunity employer and does not discriminate against any employee or applicant because of race, age, sex, color, physical or mental disability, religion, sexual orientation, marital status, national origin, or political affiliation.

Our Property Administrative Specialists play an important role in a number of vital hotel functions. At our hotels, Property Administrative Specialists work across departments (e.g., Guest Services, Engineering, Food & Beverage) to support administrative needs. Whether providing administrative support (e.g., prepare documents using word processing, spreadsheet, database, or presentation software), serving as the point of contact for clients and vendors, or acting as the liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event), our Property Administrative Specialists get the job done. They are critical to ensure smooth operations throughout the entire hotel. No matter what position you are in, there are a few things that are critical to success - creating a safe workplace, following company policies and procedures, upholding quality standards, and ensuring your uniform, personal appearance, and communications are professional. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Stand, sit, or walk for an extended period of time. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors. At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

Administrative Assistant performs a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office/store needs and managing our company's general administrative activities. Responsibilities · Accountable for balancing cashier's drawer against balancing the operator balance sheet · Responsible for counting under a camera's assessment to avoid discourage collusion among employees and loss prevention · Liable for reporting any store overages and shortages · In charge of preparing accountability report (Daily Report), reconciling receipts, reporting store sales, preparing and reporting cash deposits and balancing cash drawer, creating accountability of the day's transactions. · Must maintain electronic and hard copy filing system · Perform data entry and scan documents · Distribute to corporate office (Ivon Ruiz) incoming correspondence · Manage calendar for store manager (Abril Alabaddi) · Assist in resolving any administrative and store problems · Required to run Company errands · Answer calls from customers regarding their inquiries · Maintain office supply for departments · Required to maintain an inventory for office supplies · Responsible for receiving vendor orders, collecting order forms from departments and entering purchase orders · Accountable for maintaining store employee profile files · Accountable for entering and submitting departments schedules · Provide general administrative and clerical support Requirements Qualifications · Proven experience as an administrative assistant or office admin assistant · Knowledge of office management systems and procedures · Working knowledge of office equipment, like printers and fax machines · Proficiency in MS Office Suite, including MS EXCEL and WORD · Excellent time management skills and the ability to prioritize work · Attention to detail and problem-solving skills · Excellent written and verbal communication skills · Strong organizational skills with the ability to multi-task · Ability and agility to succeed in a fast-paced environment · Hands-on, team-oriented work ethic · Must be dependable, able to follow instructions Preferred Qualifications · Bilingual Spanish/English · High School degree; additional qualification as an Administrative assistant or Secretary will be a plus View all jobs at this company

Job DescriptionSalary: Field Administrative Assistant Qualifications: A High School, GED, or equivalent diploma preferred. Experience with Microsoft Word, Excel, and Adobe. Experience with One Call Website preferred. Good communication and interpersonal skills. Must be able to multitask. Ability to work and adapt to fast pace change. Essential Duties and Responsibilities: Promotes, executes and adheres to the companys Health, Safety, and Environmental program. Purchases and tracks supplies and materials (inventory tracking). Rents equipment when directed. Obtains quotes for bids. Compiles and maintains personnel coordination and scheduling spreadsheet. Ensures all employees are accounted for on the weekly coordinating and scheduling form. Assists in combining and setting up jobs in Construction Link. Sends No Bid letters when directed. Tracks the assignment of drivers to trucks. Orders dumpsters (regular, creosote, and scrap metal) and port-o-lets for job sites. Submits time for all employees to payroll for processing. Performs other duties as required based on companys needs. You will receive an email to confirm your application is received. Sealevel Construction, Inc. is an at-will employer who fully supports and practices the principles of equal employment opportunity and strictly prohibits any form of unlawful discrimination. Sealevel Construction, Inc. considers applicants for all positions without regard to race, color, religion, sex, national origin, age,disability status, veteran status, or any other legally protected status. ******************* Posted 01/08/2026

Job Description This position will be responsible for undertaking a variety of office support tasks to help with the organization and daily operations of the school. Responsibilities include collecting and organizing data for files, serving as school receptionist, scheduling meetings and appointments and supporting other staff with organizational tasks. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: Serve as the main point of contact for the school including, but not limited to, parent calls, parent newsletters and school memos, taking and delivering messages and scheduling appointments with an emphasis on serving Spanish speaking stakeholders. Manage main phone lines (answering calls, checking voicemail daily, returning calls as necessary, etc). Greet all visitors and ensure proper sign-in procedures are being met. Act as a liaison with other departments and outside agencies. Handle confidential and non-routine information and explain policies when necessary. Schedule and organize complex activities such as meetings, travel, conferences and other activities for school leaders. Manage an accurate and up-to-date spreadsheet for student uniform or other item purchases. Manage transportation routes and changes with the transportation company. Receive, sign for and distribute packages and/or deliveries. Assist parents with pre-applications for enrollment Works independently and within a team on special non recurring and ongoing projects. Acts as project manager for special projects which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating internal communications. Types and designs general correspondence, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. Support and assist Registrar in the completion of their work activities/responsibilities. Obtain quotes and process purchases based on requests from school administration. Other duties as assigned by Principal Assist Registrar with processing withdrawal and transfer of students in the Student Information System and contact parents for confirmation when a student withdraws. Assist Registrar with processing enrollment and/or new student records, including requesting transcripts and records from other schools, setting up cumulative folders, and entering student data (including verifying residency, eligibility, credit level status, immunization records, etc) into appropriate databases. Assist Registrar with processing withdrawal and transfer of students in the Student Information System and contact parents for confirmation when a student withdraws. Assist Registrar with processing, transmitting and responding to requests for student information, including, but not limited to, student transcripts, job verification, student course requests and attendance/graduation verification. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED Knowledge of and skills in using various computer programs including but not limited to Microsoft Word, Excel, PowerPoint, Google Drive and G-Suite products. Skills and abilities in organization, time management, and accurate record keeping. Ability to speak Spanish and English languages fluently and ability to interpret and translate communications in both languages. Ability to collaborate and communicate effectively (verbally and in writing) with other professionals in a team setting. Ability to adapt to changing work priorities and work with frequent interruptions Ability to operate a computer and the skills to learn and utilize software and other technology. Ability to interact positively and effectively with parents, students, staff, and administrators Ability to establish cooperative relations in a calm and tactful manner. Ability to maintain confidentiality. Ability to organize materials in a logical and compelling manner. Ability to follow directions and work unsupervised on multiple projects and meet deadlines. Ability to filter and manipulate data, and perform interactive analysis in Microsoft Excel. LICENSING/CREDENTIAL AND/OR EDUCATION REQUIREMENTS Minimum: High School Diploma or GED Required: Spanish Speaking Preferred: 2 years prior office experience within an education agency Satisfactory criminal history review PHYSICAL REQUIREMENTS: Ability to stand, walk, and sit frequently or for prolonged periods of time. Additionally physical abilities include lifting/carrying/pushing/pulling, stooping/crouching, reaching/handling/fingering, talking/hearing conversations, and near/far visual acuity/depth perception/color vision/field of vision. NOCP encourages individuals of all identities and backgrounds to apply for this position. We are an equal opportunity employer fully committed to hiring a talented and diverse group of individuals. NOCP does not discriminate on the basis of race, religion, creed, color, national origin or ancestry, age, sex, gender identity, sexual orientation, marital status, veteran status, disability, or any other category protected by applicable law. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Being authorized to work in the U.S. is a precondition of employment. Benefits: We offer a competitive benefits package including participation in a matching retirement plan and generous paid time off.

At St. Tammany Health System, delivering world-class healthcare close to home is our goal. That means we are committed to attracting and retaining the very best professionals for every position in our health system. We believe the pristine beauty of St. Tammany Parish adds to our attractive compensation package. The health system is nestled in the heart of Covington on the north shore of Lake Pontchartrain. It is a peaceful, scenic, community-oriented area with an abundance of amenities to suit every taste. JOB DESCRIPTION AND POSITION REQUIREMENTS Scheduled Weekly Hours: 40 Summary of the Job: Provides administrative support to the Assistant Vice President (AVP) of Nursing, Critical Care Services, and management team consisting of Directors and RN Supervisors, taking directions from the AVP. Demonstrates competence in organization, maintaining documents relevant to Critical Care Services, handling of multiple tasks, production of minutes, written and oral communication skills and a professional appearance and attitude. Responsible for the upkeep of department standards and protocols. Minimum Qualifications: Three years of experience in clerical and administrative duties with minimum direct supervision. Experience in advanced computer skills including spreadsheets, and typing speed of 60 words per minute. Must possess the necessary discretion to deal with confidential information, have the ability to establish and maintain rapport with all levels of hospital employees and patients Must be able to think quickly, often solving problems that arise. Attention to details, and excellent organization skills with the ability to meet deadlines and multi-tasks. Knowledge of critical care safety and regulatory compliance issues Medical terminology and previous experience in the healthcare field preferred. Physical Demands: Must possess good physical health. Some requirements include but are not limited to standing, sitting or walking for long periods of time. Lifting at least 50 pounds is required. Physical Effort required: Constant (67%-100%) - handling/feeling, talking, hearing, seeing Frequently (34%-66%) - lifting, carrying, pushing/pulling, stooping, crouching, reaching Occasionally (1%-33%) - climbing (stairs, ladders, etc.), crawling EMPLOYMENT Each St. Tammany Health System staff member is expected to conduct himself or herself according to our mission, vision and values. Please take time to review those expectations, which can be found by clicking here, before applying for employment. If you feel you are unable to demonstrate those characteristics, we respectfully request that you do not proceed with the application process. EQUAL OPPORTUNITY EMPLOYER St. Tammany Health System is an Equal Opportunity Employer. St. Tammany Health System is committed to equal employment opportunity for all employees and applicants without regard to race, color, religion, sex, age, national origin or ancestry, citizenship, sexual orientation, gender identity, veteran status, disability status, genetic information or any other protected characteristic under applicable law.

←Back to all jobs at TREO STAFFING LLC Administrative Assistant Answers and transfers phone calls, screening when necessary. Welcomes and directs visitors and clients. Maintains filing systems as assigned. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. Responds and resolves administrative inquiries and questions. Coordinates and schedules travel, meetings, and appointments for managers or supervisors. Prepares agendas and schedules for meetings. Records and distributes minutes or other records for meetings. Maintains office supplies and coordinates maintenance of office equipment. Maintains a system for recording expenses and the use of petty cash. Performs other related duties as assigned Required Skills: Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Proficient in Microsoft Office Suite or related software. Excellent organizational skills and attention to detail. Basic understanding of clerical procedures and systems such as record keeping and filing. Ability to work independently. Please visit our careers page to see more job opportunities.

Assists in the management of the Tulane NFL Player Care Foundation (PCF) Healthy Body and Mind Screening Program and assists with various administrative duties related to NFL programs in the Center for Sport. Assists in management of screening and event scheduling/planning for the program, as assigned, and assists the Program Director and Care Coordinators in all clinical and research tasks, as assigned. Expected to work with the Program Director, all faculty, fellows, and staff members in an academic medical center. * Able to travel minimum of 1 week a month. * Excellent verbal and written communication skills. * Excellent customer services skills; ability to work well with others. * Great organizational and time management skills. * Proficient data entry skills; familiarity with electronic database management and reporting. * Basic skills - able to perform basic mathematical calculations, balance and reconcile figures, punctuate properly, spell correctly and transcribe accurately. * Ability to maintain confidentiality in all work performed. * Able to work with high-profile patients and program partners professionally and with discretion. * Computer proficiency in using Excel spreadsheets, Adobe Reader, and Microsoft programs. * High School Diploma or equivalent. * Bachelor's Degree * Experience in a medical office directly related to patient interaction, customer service, registration/patient verification.

Job DescriptionSalary: $10.25-$13.50 Position: Administrative Support Assistant (Part-Time) Reports To: ADMINISTRATIVE ASSISTANT AND UPPER MANAGEMENT At-Will Employment You are free to terminate your employment with Divine Intervention Rehabilitation at any time, with or without a reason, and Divine Intervention Rehabilitation has the right to terminate your employment or the employment of others at any time, with or without a reason. Although Divine Intervention Rehabilitation may choose to terminate employment for cause, cause is not required. This is called at-will employment. Position Summary The Administrative Support Assistant provides professional, confidential, and efficient administrative support to the agencys clinical and administrative teams. This position plays a key role in maintaining organized records, supporting client service coordination, and ensuring compliance with agency, state, and federal standards , including HIPAA confidentiality requirements. The ideal candidate demonstrates professionalism, attention to detail, and a strong commitment to supporting quality mental health care delivery. Qualifications: High school diploma or equivalent required; associate degree in business, human services, or a related field preferred. Minimum of one year of administrative experience in a healthcare, behavioral health, or social service setting preferred. Knowledge of HIPAA regulations and client confidentiality standards. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn EHR or case management software. Excellent organizational and time management skills with attention to accuracy and detail. Strong written and verbal communication skills. Ability to work independently and as part of a multidisciplinary team. Professional demeanor, discretion, and dependability are essential. Work Schedule Part-time position: 1520 hours per week. Flexible schedule within standard business hours. The prospective candidate must also meet the following requirements: Pass state background check Pass TB screening Pass drug screening test OTHER REQUIRED ABILITIES: Team player Strong written and verbal communication skills Strong organization and multi-tasking skills Ability to work efficiently with diverse populations We are interested in SERIOUScandidates only!