Administrative assistant jobs in Belle Chasse, LA - 145 jobs

The Executive Assistant provides high-level administrative and operational support to the President and executive team. This role is responsible for managing communications, coordinating meetings and company events, supervising administrative staff, and maintaining essential reports and records. The Executive Assistant ensures the smooth and efficient operation of the executive office and serves as a trusted liaison between leadership, employees, and external partners. Essential Duties Executive Support Provide high-level administrative assistance to the President, including scheduling, calendar management, travel arrangements, and expense reporting. Review, prepare, and process expense reports for the President and office. Coordinate and manage correspondence, including email monitoring, internal announcements, and customer inquiries directed to executive offices. Supervise assigned administrative staff, ensuring schedules, workloads, and time sheets are accurately maintained. Communication & Information Management Monitor and distribute incoming company emails and website inquiries to appropriate departments, ensuring timely responses. Respond to and assign live chat requests from the company website. Draft, proofread, and distribute executive communications, announcements, and meeting materials. Maintain internal digital communication tools including bulletin boards, digital signage, and After Hours/TCC web pages. Meeting & Event Coordination Plan and coordinate internal and external meetings, including TCC meetings, business reviews, and committee gatherings. Schedule and organize company events such as luncheons, training sessions, and employee appreciation activities. Prepare presentation materials, such as the monthly TCC Huddle Deck, and compile meeting statistics and follow-up reports. Manage meeting room reservations and ensure necessary materials, catering, and equipment are arranged. Employee Engagement & Recognition Coordinate employee recognition initiatives, including monthly birthday and anniversary cards, shareholder spotlight nominations, and gift card distribution. Plan and execute annual employee events including the ESOP announcement and crawfish boil, and holiday luncheons. Assemble and distribute company holiday and Christmas cards on behalf of the President and executive team. Operations & Reporting Maintain and distribute daily and monthly sales reports by branch. Track and compile survey data, employee feedback, and departmental statistics for executive review. Support training coordination by scheduling sessions, maintaining attendance records, and distributing certificates. Assist with product recall, safety, and compliance notifications as directed by management. Manage onboarding communications for new Cardata drivers, including database updates and welcome packets. Customer & Vendor Relations Coordinate distribution of customer communications, including price increase notifications, surveys, and product updates. Review and approve vendor invoices and purchases related to office supplies, travel, and special events. Emergency & After-Hours Support Maintain weekly and annual scheduling for After Hours first/co-responders, ensuring adequate coverage. Serve as primary point of contact for adjustments, scheduling gaps, and related communication needs. General Administrative Support Provide backup coverage for front desk and switchboard operations as needed. Maintain confidential files, documents, and correspondence for the President and executive office. Perform additional administrative or special projects as assigned by the President. Education and/or Work Experience Associate or bachelor's degree in business administration, Communications, or a related field preferred. Significant executive-level administrative experience may be accepted in lieu of a degree 5+ years of executive-level administrative experience, preferably supporting C-suite or senior leadership. Experience coordinating corporate events, meetings, and communications. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Teams and Smartsheet. PLEASE NOTE: John H Carter Company is not accepting unsolicited assistance from search firms/employment agencies for this employment opportunity. Please, no phone calls or emails to any employee of John H Carter Company about this opening. All resumes submitted by search firms/employment agencies to any employee at John H Carter Company via-email, the Internet or in any form and/or method without a valid and executed search firm agreement in place for this position will be deemed the sole property of John H Carter Company; no fee will be paid in the event a candidate is hired by John H Carter Company as a result of the unsolicited referral or through other means. If you wish to become an approved agency to assist us in our employment efforts, please submit your request to ***********************.

Provides administrative support to the VP of Finance & Controller and accounting assistance and support to the Finance Department and Information Technology Department. Includes a wide variety of administrative/clerical type duties. Reporting Relationship: Reports directly to the VP of Finance & Controller Essential Functions/Responsibilities: Works in a cooperative manner with management, coworkers, customers, and vendors; seeks to support LAMMICO's mission and vision in daily operations Meets assigned target dates and objectives; helps ensure that departmental quality, service, and productivity standards are met Providing excellent customer service to both internal and external customers Prepares business correspondence, memorandums, forms, and various reports Courteously handles incoming telephone calls, mail, and sets up department meetings and lunches as directed by VP of Finance & Controller and VP of Information Technology Assist VP of Finance & Controller with the preparation and organization of Board and Committee Meetings, including updating of information packet in Diligent Board Books for the Investment and Budget Committee meetings Circulate minutes for approval to Board and Committee members Updates power point presentations, meeting agendas and meeting minutes for VP of Finance & Controller Performs bank transfers, monitors and reports bank balances daily Serves as an Administrator for the banking platform and is responsible for ensuring that roles and responsibilities are up to date Works cooperatively with the bank personnel on any banking related issues Maintains check books in Excel for all companies daily Input and maintain the logging and collection of letters of credit for reinsurance. Sets up and maintains accounting files in electronic document retention software. Coordinates travel, meeting and appointment arrangements for Finance and IT Department staff, as necessary Prints all operating checks and obtains second signature approval, if needed Electronically filing of all check registers, check copies and other documents as requested by the Controller, timely Processes and notifies the department of updates to Finance Department Accounting Manual Aids and assists with requests from independent auditors, as needed Assists in preparation of the necessary letters to be included in the mailing of Annual and Quarterly Statements to State Insurance Commissioner Brings all filings to be mailed by certified mail to the post office Secondary Functions/Responsibilities: Serves as a backup for remote deposit Primary backup with the mailing of invoices Assists in the dividend payment process Assists Senior Accounting staff with special projects Other responsibilities and special projects as assigned Qualifications Education, Experience and Skills Required: High school diploma Minimum two years general accounting and administrative experience Strong customer focus and team orientation Ability to appropriately handle confidential or sensitive company information Excellent communication skills with the ability to interact and work effectively with employees at all levels within the organization Ability to manage time, set priorities, and work independently Excellent organizational skills Proficiency in the use of Microsoft Office Programs, Teams and Sharepoint Desired: Insurance industry experience General knowledge of medical professional liability insurance products/coverages

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Administrative Assistant position in our New Orleans Office. This position is on-site five days per week. The Position Key Responsibilities: Assist on various projects, communications, expenses and scheduling Use good judgment when acting on behalf of the executives Maintain schedules and calendars, independently organizing documents needed for project follow up, and providing reminders of upcoming meetings, conference calls, etc. Prepare and send emails, memos, and Excel and PowerPoint documents as needed or directed Extensive proofreading & editing of documents Qualifications 1+ years' experience as an administrative assistant, or comparable position, supporting upper management Exceptional attention to detail, note taking, document management & organization Flexible self-starter who demonstrates initiative & follow through Superior communication both verbal and written skills Strong proof reading, editing and writing skills Ability to execute projects on an autonomous, proactive & timely basis Highly Proficient in Microsoft Office Excel, PowerPoint, Excel & Word Assist on various projects, communications, expenses and scheduling Ability to work in a fast-paced environment Insurance coverage experience is a plus Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

The Administrative Assistant performs general administration duties such as record keeping, data entry and scheduling. The position also performs light clerical duties such as copying, faxing, and filing. The Assistant helps with the general operations of the administrative office. The position orders office supplies and provides administrative support for department leadership. The position may assist with major projects related to the initiatives of the department.• Proficiency with Microsoft Office products, including Outlook, Excel and Word. * Ability to communicate effectively and courteously in person, on the phone, and via e-mail * Strong organizational skills. * Proficiency with general office equipment (copy machine, fax machine, printers, etc.) * High School Diploma or Equivalent * 1 year of administrative experience * Reception experience * Ability to perform at a high level in an open office environment * Experience with financial reconciliation * Ability to take on and complete tasks with little guidance

Sanitation Assistant-Low Barrier Shelter Join our mission to provide a comprehensive continuum of care for people in Louisiana, encompassing primary care, behavioral health, and substance use disorder treatment. Help save lives at OHL! Job Summary Odyssey House Louisiana, Inc. is seeking a full-time Sanitation Assistant. The Sanitation Assistant will be responsible for all housekeeping duties of the Low Barrier Shelter. The assistant will perform a variety of cleaning and maintenance duties. The assistant will oversee maintaining program sites/facilities to OHL's standards. Duties will include cleaning and keeping the grounds neat. Responsibilities and Duties It is the duty and responsibility of the Sanitation Assistant to: · keep buildings in clean and orderly condition; · perform duties, such as cleaning floors, showers walls and drains, living quarters, washing walls, windows, and handrails, removing debris and trash; · carry linens, towels, toilet items, and cleaning supplies; · disinfect equipment and supplies, ensuring safe and sanitary storage and care of products; · polish furniture and room accessories as needed; · clean windows, glass surfaces, and mirrors; · monitor chemicals by tracking chemicals with sign in/out sheet; · maintaining daily log of duties perform and time; · clean rooms, hallways, dining rooms and group rooms, restrooms, corridors, stairways, dorm rooms, and other work areas so that health standards are met; · empty wastebaskets, and transport other trash and waste to disposal areas; · transport of supplies (will be reimbursed for travel); · empty all trash, clean dining rooms, and kitchens; · coordinate with other staff and supervisor daily to ensure that services are provided in an efficient and timely manner; · work with staff to discuss company policies for cleaning and sanitizing work areas, equipment; · monitor building security and safety by performing such tasks as locking doors after operating hours and checking electrical appliance use to ensure that hazards are not created; · deep clean all facilities every two weeks; · clean bathroom floors twice a week; and · report repairs and replacements needed when encountered on job; · light maintenance work; · perform other duties as assigned. Qualifications and Skills Required · General knowledge of cleaning products, supplies, and techniques for cleaning · Reliable and punctual with a dedicated professionalism to job and duties · Excellent communication skills · Excellent time management skills · Excellent organizational skills · Ability to work well alone, or with a partner or team · Ability to adapt to changing schedules or routines · Ability to assist team members with cleaning duties when needed · Detail-oriented · Reliable mode of transportation Preferred · 2 or more years' experience with commercial cleaning services · Advanced knowledge of cleaning products, implements, and practices. Compensation and Benefits Competitive compensation and benefits package includes insurance (health, dental, vision, life, long-term and short-term disability), leave benefits and 401k match. Odyssey House Louisiana, Inc. is an EEO Employer - M/F/Disability/Protected Veteran Status View all jobs at this company

Position: Administrative Support Assistant (Part-Time) Reports To: ADMINISTRATIVE ASSISTANT AND UPPER MANAGEMENT At-Will Employment You are free to terminate your employment with Divine Intervention Rehabilitation at any time, with or without a reason, and Divine Intervention Rehabilitation has the right to terminate your employment or the employment of others at any time, with or without a reason. Although Divine Intervention Rehabilitation may choose to terminate employment for cause, cause is not required. This is called “at-will” employment. Position Summary The Administrative Support Assistant provides professional, confidential, and efficient administrative support to the agency's clinical and administrative teams. This position plays a key role in maintaining organized records, supporting client service coordination, and ensuring compliance with agency, state, and federal standards , including HIPAA confidentiality requirements. The ideal candidate demonstrates professionalism, attention to detail, and a strong commitment to supporting quality mental health care delivery. Qualifications: High school diploma or equivalent required; associate degree in business, human services, or a related field preferred. Minimum of one year of administrative experience in a healthcare, behavioral health, or social service setting preferred. Knowledge of HIPAA regulations and client confidentiality standards. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn EHR or case management software. Excellent organizational and time management skills with attention to accuracy and detail. Strong written and verbal communication skills. Ability to work independently and as part of a multidisciplinary team. Professional demeanor, discretion, and dependability are essential. Work Schedule Part-time position: 15-20 hours per week. Flexible schedule within standard business hours. The prospective candidate must also meet the following requirements: Pass state background check Pass TB screening Pass drug screening test OTHER REQUIRED ABILITIES: Team player Strong written and verbal communication skills Strong organization and multi-tasking skills Ability to work efficiently with diverse populations We are interested in SERIOUS candidates only!

Administrative Assistant - Attendance Coordinator: 2025-2026 Title: Administrative Assistant - Attendance Coordinator: 2025-2026 Description: Minimum Qualifications * Bachelor's degree or equivalent professional experience. * Demonstrated experience using PowerSchool Data System. * Strong organizational skills with excellent attendance history. * Exceptional interpersonal and communication skills to work effectively with families, students, and staff. * Proficiency in Microsoft Word, Excel, and PowerPoint. * Ability to maintain confidentiality and demonstrate professionalism in all interactions. Primary Duties and Responsibilities The Administrative Assistant - Attendance Coordinator will play a critical role in maintaining accurate records, supporting school operations, and ensuring compliance with state and district attendance requirements. Key duties include: * Attendance Management o Monitor, record, and reconcile daily student attendance in PowerSchool. o Generate and distribute attendance reports to school leaders, teachers, and district officials. o Identify students at risk of chronic absenteeism and flag cases for administrative follow-up. o Prepare state-required attendance documentation in compliance with LDOE guidelines. * Family and Student Engagement o Communicate promptly with families regarding absences, tardies, or attendance concerns. o Support parent conferences related to attendance issues, including interpreting data and assisting with action plans. o Build positive relationships with families to encourage consistent student presence in school. * Collaboration and Support o Work closely with the Attendance Team, counselors, and administrators to implement attendance improvement strategies. o Coordinate with the school nurse, social workers, and community partners on attendance-related interventions. o Assist with the planning and documentation of attendance incentive programs. * Administrative Responsibilities o Maintain accurate student and staff attendance files, logs, and correspondence. o Provide clerical and organizational support to the front office as needed. o Support compliance reporting and assist with audits related to student attendance. o Manage sensitive information with discretion and confidentiality. * Professional Expectations o Demonstrate punctuality and reliability in all assigned tasks. o Participate in professional development sessions relevant to attendance and data management. o Exhibit a welcoming, service-oriented attitude in interactions with staff, students, and visitors. Requirements: POWERSCHOOL EXPERIENCE Salary: Contract: 12 Months Salary Range: $35,000 - $50,000

PLEASE DO NOT CALL REGARDING OPEN POSITIONS SECRETARY Perform clerical office duties in the corporate office requiring knowledge of office management systems and procedures. Duties include answering phones, typing, office machine operation, maintaining files. Essential Duties: * Answer phones, direct calls, and take messages. * Operate copiers, scanners, fax machines, and computers. * Maintain and update filing, inventory, mailing, and databases. * Sort incoming mail. * Type miscellaneous documents as required. * Communicate with customers, vendors, and employees to explain information, take orders, and address complaints. * Other duties may arise as directed by the president, executive vice president and project managers. * Full-time position, benefits, hourly pay. Qualifications: * Knowledge of proper use of word processing and spreadsheet software. * Ability to understand, follow and transmit written and oral instructions. * Possess excellent communication skills, interpersonal, organizational and problem solving skills. * Ability to meet attendance schedule with dependability and consistency. * Ability to plan work on a daily basis. * Must be at least 18 years of age, pass drug screen and background check. Work Conditions: * Primary environment will be corporate office. Continental Construction Company, Inc. is an EEO employer and will not discriminate based on race, sex, color, religion, or national origin.

The Career Development Office Programs and Communications Assistant sits at the front desk of the office and serves as the initial point of contact for students, alumni, legal professionals, and University personnel. In addition, the Assistant will handle various administrative tasks, including helping with budget requests, managing office inventory, coordinating and publicizing office-sponsored student and employer events/programs, responding to emails and telephone calls from employers, students, and members of the legal community, and managing the Office's Symplicity job posting system. The Assistant will also research and create/maintain resources regarding legal job opportunities for students and graduates in various states and practice areas. The Assistant will also create the Office student newsletter. Examples of Duties * Maintain a professional, confidential, and inviting atmosphere for students, alumni, employers, and visitors. * Acts as the first point of contact in the reception area of the Law Career Development Office, including welcoming and assisting students, alumni, employers, and other visitors at the front desk, answering the telephone, and responding to the office email. * Manage the Symplicity system, including updating and tracking job postings, maintain employer, student, and alumni databases, and answering student and employer questions about Symplicity * Support office administrative functions, including maintaining an inventory of office supplies and office equipment; creating and submitting P.O. orders, check requests, and travel-related reimbursements; managing conference registrations and other professional association dues and membership payments; receiving and distributing mail; and other duties as assigned. * Coordinate all Office-sponsored events/programs, including scheduling; securing event space, parking passes, catering, and publicizing events. * Advertise events, programs, and professional opportunities to students as relevant, over email, social media, and via weekly newsletter. * Research and create/maintain resources regarding legal job opportunities for students and graduates in various states and practice areas. Additional Responsibilities: * Other duties as assigned. Typical Qualifications * High school degree, GER, or equivalent required. * Minimum 1 year of office environment, customer service, or related experience required. * Ability to manage scheduling and troubleshoot as needed. * Strong attention to detail, excellent organizational skills, ability to multi-task, flexibility, and comfort learning new and existing technology. * Excellent professional communication skills, both verbal and written. * Ability to create a welcoming environment for students and to work proactively with school staff, faculty, and administration in a collegial team environment. * Proficient in MS Word, Excel, and Adobe. * Resume and cover letter required. Preferred Qualifications * Bachelor's degree. * Technical editing experience. * Event planning experience. Physical Requirements: * Ability to sit at desk for 7.5 hours, ability to type for 7.5 hours, occasional lifting of light items, limited local travel. * Ability to perform job duties with or without reasonable accommodation.

Service Areas Include: Iberville, St. Helena, East Feliciana, West Feliciana, East Baton Rouge, West Baton Rouge, Livingston, Pointe Coupee, St. John, St. James, Assumption, Lafourche, Terrebonne, St. Charles, Evangeline, St. Landry, Acadia, St. Martin, Lafayette, Iberia, St. Mary, Vermilion, Beauregard, Allen, Calcasieu, Jefferson Davis, Cameron, Winn, LaSalle, Grant, Catahoula, Concordia, Rapides, Avoyelles, Vernon, Caddo, Bossier, Webster, Claiborne, Lincoln, Natchitoches, Sabine, Red River, Bienville, De Soto, Union, Morehouse, West Carroll, East Carroll, Ouachita, Madison, Caldwell, Franklin, Tensas, Richland, and Jackson Parishes. Overview: Struction Solutions is seeking motivated and detail-oriented Clerk Typists to support administrative and clerical operations across multiple parishes in Louisiana. The ideal candidate will have excellent typing skills, strong attention to detail, and the ability to manage a variety of clerical duties efficiently. This role supports both field and office staff to ensure smooth day-to-day operations. Key Responsibilities: Type and format correspondence, reports, forms, and other documents accurately. Perform general office tasks, including filing, data entry, copying, and scanning. Maintain and organize records, logs, and documentation for ongoing projects. Answer phone calls, route inquiries, and provide information to staff or the public. Prepare meeting minutes, memos, and internal communications as directed. Support scheduling, mail handling, and office supply management. Ensure data accuracy and confidentiality in all administrative processes. Provide clerical support to management, field teams, and administrative departments as needed. Qualifications: High school diploma or GED (required). Previous clerical, office, or administrative experience preferred. Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint). Strong typing and proofreading skills with attention to detail. Excellent written and verbal communication abilities. Highly organized, dependable, and able to manage multiple priorities. Willingness to travel within Louisiana as needed. Preferred Experience: Experience in construction, engineering, or government agency settings. Familiarity with document management systems or project documentation standards. Knowledge of public works or administrative procedures. View all jobs at this company

TempToFT We are seeking a reliable and professional Front Desk Receptionist / Administrative Assistant to support a busy office for a five-month temporary assignment, with the possibility of becoming permanent. Schedule & Pay $17/hour 20-25 hours per week Afternoons: Monday, Tuesday, Thursday, and Friday All day: Wednesday Key Responsibilities Answer and route incoming phone calls Greet and assist clients and visitors in a professional manner Perform high-volume copying, scanning, and filing Provide general administrative and office support Maintain a tidy and organized front desk and work area Qualifications Prior receptionist or administrative experience preferred Strong communication and customer service skills Comfortable with repetitive clerical tasks, including copying and scanning Dependable, punctual, and detail-oriented Professional appearance and demeanor This is a great opportunity for someone looking for a part-time office role with consistent hours and potential for long-term placement.

Job Description John W. Hoffman Early Learning Center is searching for an Early Childhood Office Assistant. This individual will be expected to provide a welcoming atmosphere for all Hoffman visitors and assist with the monitoring of programs and policies affecting the quality of early childhood programs. The duties and responsibilities of this position are complex and have a strong impact on child care providers, child care staff, Louisiana families and ultimately children served. Responsibilities: Performs routine clerical and administrative functions, such as drafting correspondence, scheduling appointments, organizing and maintaining records, or providing information to callers. Types and proofs variety of letters, memoranda, forms and reports in an accurate and efficient fashion. Answers telephones, routes call, takes messages and/or provides information in accordance with organizational policy. Manage the collection, maintenance, and submission of student, personnel, and school information (e.g., receive forms and paperwork, track missing forms, manage databases, update contact information, keep records current, etc.). Schedules meetings and appointments for supervisor or department staff. Establishes and maintains files and records. Orders office supplies as necessary. Responsible for accurate, complete and timely collection and submission of child and program data into Child Plus and other spreadsheets as needed. Performs a variety of other clerical duties as requested and or required by the Center. Qualifications: High School Diploma (required) or Associate's Degree (preferred) Experience at an Early Childhood Center (preferred) Bilingual (preferred). Knowledge of ChildPlus and JCampus data systems (preferred) Superb Organization and planning: plans, organizes, and schedules in an efficient and productive manner, implements time-saving and management systems; ability to multi-task/ Works efficiently under deadlines Constant learner: Solicits feedback and implements new ideas in instruction, stays abreast of current research, enhances professional skills Belief in all students: An unwavering belief that all students can achieve at high levels Problem Solving: Looks for root causes of problems, seeks solutions and takes appropriate action to benefit all stakeholders Follow-Through: Tenacious follow-up skills, meets commitments. Systems thinking: Ability to create, monitor, and maintain systems that enhance organizational efficiency. Experienced: Experience working with low-income and/or minority children and families. Benefits: Compensation: We offer a competitive compensation package, including generous retirement contributions and comprehensive health benefits. The salary for this role is $30,000.

gTANGIBLE Corporation (gTC), ****************** is a C corporation and a registered Government contractor that provides services and solutions in: National Security Programs Professional, Administrative, and Management Support Mission and Warfighter Support We are a Service Disabled Veteran Owned Small Business (SDVOSB) and the founder has years of successful experience in the Government contracting arena. Our leadership team is an exceptional group of Government contracting professionals. gTANGIBLE is in the process of identifying candidates for the following position. Requisition Type: Full Time Position Status: Contingent Position Title: Administrative Assistant Location: New Orleans, LA Duties and Responsibilities Provide support, assess and provide suggested administrative process solutions related to the Gulf Coast Ecosystem Restoration Council (GCERC) administrative operations. Duties include the following: Prepares, analyzes, and assists in hiring, staffing, administrative support to staff and GCERC management. Conducts special analyses, reports, surveys, inquiries, and evaluations regarding administrative matters using GCERC grants and financial systems. Prepares oral and written reports and presentations; that present clearly, concisely and effectively, analytical results or evaluations and studies performed regarding administrative matters, provides staff support for formal presentations. Evaluates opportunities for improvements in management systems; presents advice and recommendations for review and implementation. Assists in liaison for various Federal Agencies providing support to the Agency Memorandum of Understanding (MOU)/Interagency Agency Agreements (IAA). Maintains Administrative tickler for Admin requirements such as data calls, correspondence, MOU/IAAs, contracts to ensure all deadlines are met early or on time. Makes significant recommendations for improved work methods, organizational structure, records and files management processes, staffing patterns, procedures for administering administrative services, guidelines and procedures. Provides administrative and management advice and assistance to managers. supervisors and employees on matters pertaining to human resources, travel, training, time and attendance, equipment, supplies, office space, telecommunications, general logistics support and the government credit card program. Assists Purchase Card holder in maintaining for micro purchases documentation for the Agency. Ensures proper documentation is maintained for purchase card purchases in accordance with Agency policy and coordinates with Financial personnel on proper and timely monthly accounting reallocation and submittal of statements prior to end of month deadlines. Knowledge and Qualifications 4-year undergraduate degree desirable; minimum of high school or GED equivalent. US Citizen Minimum two (2) years of the general experience; shall include specialized analytical and programmatic experience in business, management, stakeholder communications. and other relevant areas. Oral and written communication skills to effectively exchange information and convey ideas and concepts to a variety of stakeholders. Ability to use a personal computer to access and retrieve data and information with experience in GSuite. Extensive experience with handling MOUs/IAAs, to include staffing, developing, routing, verifying correct information. Experience with querying/formatting/interpreting reports from the Department of Treasury Administrative Resource Center OBI & G Invoice & HR systems interface. Experienced in working with computer-generated reports and extracting data from databases to develop and generate information and summary data to support such activities as technical evaluations, management and financial record keeping. Knowledge with GCERC grants system RAAMs Knowledge of Federal Purchase Card process and regulations Knowledge of Federal Travel procedures and with the CONCUR travel system Has experience with Bureau of Fiscal Service HR processes Has experience or training in G invoice IAA management system Ability and willingness to receive training and direction. Ability to read and interpret general procedural guidelines. gTANGIBLE Corporation is an equal opportunity employer and does not discriminate against any employee or applicant because of race, age, sex, color, physical or mental disability, religion, sexual orientation, marital status, national origin, or political affiliation.

This position is responsible administrative functions in a field office environment. Qualified candidates will be required to handle incoming mail and phone calls, directing them to the appropriate responsible party. Candidates will be additionally responsible for Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll review as required. Responsibilities Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards Timely creation of new jobs in JD Edwards as required Organizing and maintaining an up to date job file for Estimator/General Manager Review Using JD Edwards and BCS to maintain vendor list Ensure compliance with vendor requirements Monthly Reconciliation of AP statements Customer file maintenance; digital database and physical file system Attend BELFOR sponsored operations and safety training courses as required Requirements Managing the front desk functions as they relate to phone calls, visitors and mail distribution Accounts Payable: sorting, matching, and scanning invoices and check requests Accounts Receivable: receiving payments from customers and depositing funds to appropriate account(s) Comprehensive understanding of customer service, principles and practices Work under time constraints to meet specific timelines Attention to detail and keen sense of safeguarding other people's property and information Disclaimer The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.

←Back to all jobs at TREO STAFFING LLC Administrative Assistant Answers and transfers phone calls, screening when necessary. Welcomes and directs visitors and clients. Maintains filing systems as assigned. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. Responds and resolves administrative inquiries and questions. Coordinates and schedules travel, meetings, and appointments for managers or supervisors. Prepares agendas and schedules for meetings. Records and distributes minutes or other records for meetings. Maintains office supplies and coordinates maintenance of office equipment. Maintains a system for recording expenses and the use of petty cash. Performs other related duties as assigned Required Skills: Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Proficient in Microsoft Office Suite or related software. Excellent organizational skills and attention to detail. Basic understanding of clerical procedures and systems such as record keeping and filing. Ability to work independently. Please visit our careers page to see more job opportunities.

Assists in the management of the Tulane NFL Player Care Foundation (PCF) Healthy Body and Mind Screening Program and assists with various administrative duties related to NFL programs in the Center for Sport. Assists in management of screening and event scheduling/planning for the program, as assigned, and assists the Program Director and Care Coordinators in all clinical and research tasks, as assigned. Expected to work with the Program Director, all faculty, fellows, and staff members in an academic medical center. * Able to travel minimum of 1 week a month. * Excellent verbal and written communication skills. * Excellent customer services skills; ability to work well with others. * Great organizational and time management skills. * Proficient data entry skills; familiarity with electronic database management and reporting. * Basic skills - able to perform basic mathematical calculations, balance and reconcile figures, punctuate properly, spell correctly and transcribe accurately. * Ability to maintain confidentiality in all work performed. * Able to work with high-profile patients and program partners professionally and with discretion. * Computer proficiency in using Excel spreadsheets, Adobe Reader, and Microsoft programs. * High School Diploma or equivalent. * Bachelor's Degree * Experience in a medical office directly related to patient interaction, customer service, registration/patient verification.

PLEASE DO NOT CALL REGARDING OPEN POSITIONS SECRETARY Perform clerical office duties in the corporate office requiring knowledge of office management systems and procedures. Duties include answering phones, typing, office machine operation, maintaining files. Essential Duties: • Answer phones, direct calls, and take messages. • Operate copiers, scanners, fax machines, and computers. • Maintain and update filing, inventory, mailing, and databases. • Sort incoming mail. • Type miscellaneous documents as required. • Communicate with customers, vendors, and employees to explain information, take orders, and address complaints. • Other duties may arise as directed by the president, executive vice president and project managers. • Full-time position, benefits, hourly pay. Qualifications: • Knowledge of proper use of word processing and spreadsheet software. • Ability to understand, follow and transmit written and oral instructions. • Possess excellent communication skills, interpersonal, organizational and problem solving skills. • Ability to meet attendance schedule with dependability and consistency. • Ability to plan work on a daily basis. • Must be at least 18 years of age, pass drug screen and background check. Work Conditions: • Primary environment will be corporate office. Continental Construction Company, Inc. is an EEO employer and will not discriminate based on race, sex, color, religion, or national origin.

Job DescriptionSalary: $10.25-$13.50 Position: Administrative Support Assistant (Part-Time) Reports To: ADMINISTRATIVE ASSISTANT AND UPPER MANAGEMENT At-Will Employment You are free to terminate your employment with Divine Intervention Rehabilitation at any time, with or without a reason, and Divine Intervention Rehabilitation has the right to terminate your employment or the employment of others at any time, with or without a reason. Although Divine Intervention Rehabilitation may choose to terminate employment for cause, cause is not required. This is called at-will employment. Position Summary The Administrative Support Assistant provides professional, confidential, and efficient administrative support to the agencys clinical and administrative teams. This position plays a key role in maintaining organized records, supporting client service coordination, and ensuring compliance with agency, state, and federal standards , including HIPAA confidentiality requirements. The ideal candidate demonstrates professionalism, attention to detail, and a strong commitment to supporting quality mental health care delivery. Qualifications: High school diploma or equivalent required; associate degree in business, human services, or a related field preferred. Minimum of one year of administrative experience in a healthcare, behavioral health, or social service setting preferred. Knowledge of HIPAA regulations and client confidentiality standards. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn EHR or case management software. Excellent organizational and time management skills with attention to accuracy and detail. Strong written and verbal communication skills. Ability to work independently and as part of a multidisciplinary team. Professional demeanor, discretion, and dependability are essential. Work Schedule Part-time position: 1520 hours per week. Flexible schedule within standard business hours. The prospective candidate must also meet the following requirements: Pass state background check Pass TB screening Pass drug screening test OTHER REQUIRED ABILITIES: Team player Strong written and verbal communication skills Strong organization and multi-tasking skills Ability to work efficiently with diverse populations We are interested in SERIOUScandidates only!

Job Description This position will be responsible for undertaking a variety of office support tasks to help with the organization and daily operations of the school. Responsibilities include collecting and organizing data for files, serving as school receptionist, scheduling meetings and appointments and supporting other staff with organizational tasks. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: Serve as the main point of contact for the school including, but not limited to, parent calls, parent newsletters and school memos, taking and delivering messages and scheduling appointments with an emphasis on serving Spanish speaking stakeholders. Manage main phone lines (answering calls, checking voicemail daily, returning calls as necessary, etc). Greet all visitors and ensure proper sign-in procedures are being met. Act as a liaison with other departments and outside agencies. Handle confidential and non-routine information and explain policies when necessary. Schedule and organize complex activities such as meetings, travel, conferences and other activities for school leaders. Manage an accurate and up-to-date spreadsheet for student uniform or other item purchases. Manage transportation routes and changes with the transportation company. Receive, sign for and distribute packages and/or deliveries. Assist parents with pre-applications for enrollment Works independently and within a team on special non recurring and ongoing projects. Acts as project manager for special projects which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating internal communications. Types and designs general correspondence, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. Support and assist Registrar in the completion of their work activities/responsibilities. Obtain quotes and process purchases based on requests from school administration. Other duties as assigned by Principal Assist Registrar with processing withdrawal and transfer of students in the Student Information System and contact parents for confirmation when a student withdraws. Assist Registrar with processing enrollment and/or new student records, including requesting transcripts and records from other schools, setting up cumulative folders, and entering student data (including verifying residency, eligibility, credit level status, immunization records, etc) into appropriate databases. Assist Registrar with processing withdrawal and transfer of students in the Student Information System and contact parents for confirmation when a student withdraws. Assist Registrar with processing, transmitting and responding to requests for student information, including, but not limited to, student transcripts, job verification, student course requests and attendance/graduation verification. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED Knowledge of and skills in using various computer programs including but not limited to Microsoft Word, Excel, PowerPoint, Google Drive and G-Suite products. Skills and abilities in organization, time management, and accurate record keeping. Ability to speak Spanish and English languages fluently and ability to interpret and translate communications in both languages. Ability to collaborate and communicate effectively (verbally and in writing) with other professionals in a team setting. Ability to adapt to changing work priorities and work with frequent interruptions Ability to operate a computer and the skills to learn and utilize software and other technology. Ability to interact positively and effectively with parents, students, staff, and administrators Ability to establish cooperative relations in a calm and tactful manner. Ability to maintain confidentiality. Ability to organize materials in a logical and compelling manner. Ability to follow directions and work unsupervised on multiple projects and meet deadlines. Ability to filter and manipulate data, and perform interactive analysis in Microsoft Excel. LICENSING/CREDENTIAL AND/OR EDUCATION REQUIREMENTS Minimum: High School Diploma or GED Required: Spanish Speaking Preferred: 2 years prior office experience within an education agency Satisfactory criminal history review PHYSICAL REQUIREMENTS: Ability to stand, walk, and sit frequently or for prolonged periods of time. Additionally physical abilities include lifting/carrying/pushing/pulling, stooping/crouching, reaching/handling/fingering, talking/hearing conversations, and near/far visual acuity/depth perception/color vision/field of vision. NOCP encourages individuals of all identities and backgrounds to apply for this position. We are an equal opportunity employer fully committed to hiring a talented and diverse group of individuals. NOCP does not discriminate on the basis of race, religion, creed, color, national origin or ancestry, age, sex, gender identity, sexual orientation, marital status, veteran status, disability, or any other category protected by applicable law. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Being authorized to work in the U.S. is a precondition of employment. Benefits: We offer a competitive benefits package including participation in a matching retirement plan and generous paid time off.