Administrative assistant jobs in Desert Hot Springs, CA - 136 jobs

Easterseals is leading the way to full equity, inclusion and access through life-changing disability and community services. For more than 100 years, we have worked tirelessly with our partners to enhance quality of life and expand local access to healthcare, education and employment opportunities. Easterseals Southern California provides essential services and on-the-ground supports to more than 15,000 people each year-from early childhood programs for the critical first five years, to autism services, daily and independent living services for adults, employment programs, veterans' services and more. Our public education, policy and advocacy initiatives positively shape perceptions and address the urgent and evolving needs of the one in four Americans with disabilities today. Together, we're empowering people with disabilities, families and communities to be full and equal participants in society. Join us as we seek to be the most inclusive place for people with disabilities to live, learn, work & play easterseals.com/southerncal Hourly rate $22.12 per hour. OVERVIEW OF POSITION: Under general supervision, performs a variety of general administrative support activities for the efficient operation of assigned office/service line. Serves as primary point of contact for matters related to service line. Facilitates office operations through the coordination of phones, mail, supplies, equipment and support. Compiles and analyzes basic information for inclusion in reports or presentation materials; prepares charts, graphs, or tables as necessary. ESSENTIAL FUNCTION: Provides administrative and operational support. Serves as initial point of contact to clients, visitors, associates, management, contractors, etc. Provides support in meeting organization, preparation, setting agendas, and taking notes. Assists with the scheduling and posting of deadlines. Provides support with setting up safety meetings and in-office drills. Maintains manager's calendar; organizes and schedules appointments, books travel arrangements as necessary. Submits and reconciles expense reports. Answers and directs phone calls, retrieves messages. Checks incoming and outgoing mail. Writes and distributes email, correspondence memos, letters, faxes and forms. Assists with the maintenance and updates to division policies and procedures when needed. Maintains contact lists and filing systems. Assists in the preparation of regularly scheduled reports. Orders office and program supplies; researches options with vendors and suppliers. May deliver scheduling services, based on the service lines needs. Performs other duties as assigned. EDUCATION: Typically requires H.S. Diploma or national equivalent. EXPERIENCE: 1 to 2 years' experience, or equivalent combination of training, education and experience to perform the job successfully. KNOWLEDGE, SKILLS, ABILITIES: Demonstrated proficiency with MS Office applications (Word, Excel, Outlook). Ability to communicate effectively, through oral and written skills, and work cooperatively with all levels of staff and the general public. Ability to maintain customer service orientation and professionalism in all interactions. Ability to exercise independent judgment and employ basic reasoning skills. Ability to exercise discretion and maintain a high level of confidentiality with sensitive documentation and/or situations. Ability to obtain and maintain a criminal record/fingerprint clearance from the Department of Justice and Federal Bureau of Investigation per Easterseals Southern California and/or program requirements. The working conditions are generally favorable. Lighting and temperatures are adequate, and there are no unpleasant or hazardous conditions caused by noise, heat, dust, etc. The position requires occasional standing, bending, reaching, stooping, squatting, kneeling, grasping, lifting and twisting. Carrying/Lifting: Occasional / Up to 30 lbs. Standing: Occasional / Up to 3 hours per day Sitting: Constant / Up to 8 hours per day Walking: Occasional / Up to 3 hours per day Repetitive Motion/Activity: Keyboard activity, telephone use, writing Visual Acuity: Ability to view computer monitor and read newsprint Travel: None Environmental Exposure: None

The Role Supports the Director, Operations team, and Procurement team, as a liaison between facility/building/housekeeping vendors. Manages cage inventory, generating purchase orders (PO's) and ordering of supplies. Supports with Administrative duties as requested by Director, along with managing vendor invoicing, billing processes, discrepancies, and reconciling PO's. Cross trains in other departments and provides support when needed. Maintains excellent service standards to other departments within the organization. Ensures mail and general DC correspondence are responded to daily. Creates and tracks facilities inventory and may support with procurement reports as needed. We celebrate diversity--of your background, your experiences and your unique identity. We are committed to ensuring an inclusive and equitable workplace where all of our employees can Come as They Are. We believe that when we bring our different perspectives to work, we are truly Better Together. Your Impact The primary functions of this role, include but are not limited to: Supports the Director of Engineering & Facilities with administrative duties. Performs procurement duties, alongside Supplies team, to process invoices/PO's Interfaces with Operations and Fulfillment leadership. Ensures all DC-supplies requests are tracked, responded to, and fulfilled. Creates and runs ad hock reports as needed by Director. Processes Expense Reports, P-card billing for Director each month. Follows up with Floor leads on important deliveries, supplies, packages needed by Front Office team. Who You Are Ability to multi-task in a fast-paced environment Possesses a high degree of dependability, integrity, and people skills Highly motivated, a team player and motivated self-starter We'd love to hear from people with Experience working in a warehouse environment and knowledge of inventory control processes Associates Degree 2-4 years related experience. Must be able to take responsibility and ownership of their work. Ability to multi-task in a fast-paced environment. Possesses a high degree of dependability, integrity, and people skills Must be able to work with little supervision. Excellent verbal and written communication skills Ability to speak effectively in front of groups of employees. Bilingual in English and Spanish Proficient in Microsoft Applications - Outlook, Word, Excel, PowerPoint Experience working effectively in complex global organizations, satisfying the needs of diverse constituents, and often working under the pressure of competing and sometimes conflicting priorities Highly motivated, a team player and motivated self-starte Experience using a WMS (Warehouse Management System) or an Oracle WMS is a plus Must be able to use calculations such as discounts, interest, commissions, proportions, and percentages as well as know basic algebra. Knowledge of warehouse related software. What We'll Give You - Competitive Pay and Bonuses - We've created a variety of competitive compensation programs to foster career development, reward success and to show our employees just how much they're valued. Financial Planning and wellbeing - No matter what financial goals our employees have set, we want to help them get there. Our plans provide powerful ways to protect income, pay for expenses and invest in the future. Time away from work - Sometimes we need time away to be with family, focus on our health or just simply recharge. Our plans support our employees' needs to get out, get healthy and come back stronger than ever. Extras, discounts and perks - Being a valued member of the Deckers Brands team means more than just a paycheck. From generous discounts to community-based programs, we offer a variety of cool extras Growth and Development - Deckers Brands was built on the idea of pursuing passion. That's why we offer extensive opportunities and support for personal and professional development. Health and Wellness - There's nothing basic about our comprehensive health and wellness programs and offerings. While at work and at play, we aim to support a healthy lifestyle. $24.00 - $27.00 per hour The salary range posted reflects the minimum and maximum target for new hire salaries for this role in our Moreno Valley, CA distribution center. Individual pay will be determined by location and additional factors, including job related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary for your preferred location during the hiring process. Equal Employment Opportunity Diversity and inclusion are key to our success. We are proud to be an equal opportunity employer and our employees are people with different strengths, experiences and backgrounds who share a passion for our brands. We welcome qualified applicants regardless of their race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, military or veteran status, mental or physical disability, medical condition and all of the other beautiful parts of your identity.

About University Enterprises Corporation at CSUSB ) University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects. Position Summary Staff, Full Time, Non-Exempt, Non-State, Benefited position. Salary: $4,416.67- $5,378.00 per month. Location: UEC Corporate Office, CSUSB Campus. Work Schedule 40 hours per week. 8:00AM to 5:00PM, Monday through Friday. Some evenings for Board or campus events. First Review Deadline This position will remain open until filled. Typical Activities Under minimal supervision of UEC's Executive Director, the Executive Assistant will work independently to: Executive Support Manage the Executive Director's calendar, coordinate high-level internal and external meetings, and assist with campus-wide initiatives Draft and edit executive communications, reports, policy drafts, and presentation materials Support the planning and execution of special events and board engagements led by the Executive Office Maintain discretion in handling sensitive and confidential matters with campus and community stakeholders Governance & Board Administration Coordinate UEC Board of Directors and subcommittee meetings (e.g., Audit, Finance, Commercial Enterprises, Campus Dining Advisory, Campus Bookstore Advisory). Prepare agendas, meeting packets, and official minutes; manage logistics, notifications, and public documentation in alignment with compliance guidelines. Maintain governance records and follow up on board action items. Business Operations Coordination Schedule and support meetings for internal business units and advisory committees. Assist with monthly invoices and respond to vendor inquiries in coordination with Finance. Support vendor engagement and communications across departments, including procurement tracking, file routing, and service coordination in collaboration with the Business Operations Manager. Assist with file management and organization efforts to increase accessibility of shared drives and physical records across UEC departments. Update website content, manage Pepsi product inventory, and assist with social media coordination in collaboration with the Business Operations team. HR/Payroll Administrative Support Provide logistical and clerical support for HR and Payroll-related tasks, including: Scheduling meetings and training. Collecting and organizing employment-related documentation. Supporting timekeeping and document routing workflows. Preparing communications related to HR updates and programs. Serve in a supporting role to the Human Resources Manager to help coordinate HR activities and maintain efficient recordkeeping practices. Serve as a support liaison to reduce the administrative burden on HR and Payroll staff. Sponsored Programs Operating Agreement Support Provide limited administrative support to ensure UEC fulfills documentation and process requirements under the Sponsored Programs Administration (SPA) operating agreement. Assist with internal routing of forms requiring signatures and tracking of travel, reconciliation, or compliance-related documentation in collaboration with the UEC Executive Office. This support is not a direct assistant role to SPA but contributes to maintaining operational alignment between UEC and SPA processes. General Administrative Support & Supervision Serve as the point of contact for Executive Office inquiries and communication. Supervise part-time staff and student assistants as assigned. Assist in organizing, digitizing, and maintaining shared files and documentation across multiple departments. Coordinate office supplies, vendor contracts, service orders, and related administrative needs. Perform other duties assigned in support of enterprise success. Minimum Qualifications Education: Equivalent to two years of college. Experience: Minimum of 2-4 years of experience in a high-level executive administrative support role. Other: Strong written and verbal communication skills with attention to detail and accuracy. Proficiency in Microsoft Office Suite; familiarity with Adobe Acrobat, DocuSign, and website CMS tools. Ability to manage sensitive information with discretion, meet deadlines, and work independently and collaboratively. Preferred Qualifications Bachelor's degree. Experience supporting executive leadership or governing boards. Familiarity with the CSU system, higher education institutions, or auxiliary organizations. Working knowledge of PeopleSoft and HRIS systems. Familiarity with Sponsored Programs Administration. Supervisory experience or experience coordinating student/part-time staff. Benefits Include: Medical, Dental, Vision, Flex Cash option CalPERS Retirement and CalPers 457 Group Term Life/ Accidental Death & Dismemberment (AD&D) Holidays & Personal Holiday Vacation and Sick pay accruals Educational Assistance Benefit is based on availability of funding. Workers' Compensation, Unemployment Insurance, State Disability Insurance EQUAL OPPORTUNITY EMPLOYER University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era. To view the UEC Affirmative Action Program, please contact UEC Human Resources at UEC-HR@csusb.edu Monday through Friday between the hours of 8:00am and 5:00pm. As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by contacting UEC's Human Resources Manager at UEC-HR@csusb.edu. EEO AA Policy Statement Employment of Individuals with Disabilities and Protected Veterans Supplemental Information UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.

Welcome and thank you for your interest in the Palm Springs Unified School District. Lifelong Learning Starts Here! The Palm Springs Unified School District has sixteen elementary schools, five middle schools, four comprehensive high schools, one continuation high school, alternative education programs, one independent study program, and several headstart/state preschools. In striving to meet the needs of a diverse student body, the District provides a wide array of programs, including special education, instruction for English Learners, Career Technical Education (CTE), athletics, advanced placement, Title I, GATE, and many other services. It is our Mission that all members of Palm Springs Unified School District are united in our commitment to equity. We are committed to cultivating and preserving a culture of inclusion and connectedness. With a diverse team of employees, we are able to grow and learn better together. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, and talent that our employees invest in their work represents not only part of our culture, but our reputation and District's achievement as well. In recruiting for our District, we welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, sexual orientation and beliefs. We create deep, meaningful learning opportunities, build professionalism, and engage parents and community, to ensure success for all students. All students graduate with the skills, capacities and confidence needed to succeed in a rapidly changing world. Palm Springs Unified School District Believes in Student Success: We foster - A growth mindset - Emotionally safe and inspiring learning environments - An every-student, every-day mentality - Highly engaging learning opportunities - Instruction that is tailored to student needs - Learning that propels students towards meeting their full potential Join our PSUSD Team! See attachment on original job posting A Transfer employee may apply for an opportunity in which they are currently probationary or regular. All other employees may apply for a promotional opportunity once they have completed their probationary period in their current position. Substitutes do not qualify to apply for this transfer/promotional position. To receive the password to submit your online transfer/promotional application, please call **************, option 1 Classified HR - Abby or option 2 Certificated HR - Aylin. LICENSES AND OTHER REQUIREMENTS: Valid CA Class C Driver's License and Evidence of Insurability. Typing certificate providing proof of ability to type 45 WPM. Valid First Aid and CPR Certificates (desired). Applications WILL NOT be considered without the following document(s) attached to this application before application deadline: 1) Proof of High School Graduation (HS diploma, HS transcripts, or GED). 2) A five minute Typing Certificate validating ability to type a minimum of 45wpm Net Speed. Typing certificates from other credible organizations may be accepted. (Must include letterhead and authorized signature - No online typing certificates accepted) 3) Application must be completed in its entirety (Record of Work Experience) - Applications not completed in its entirety will not be considered. 4) Completion of the Target Success Sketch is required and must be completed before application deadline. Target Sketch is available through your Ed-Join.org account. An application with an incomplete Target Sketch questionnaire may subject applicant to disqualification. If you have not taken the Target Sketch questionnaire, a notification will appear after you submit your application through Ed-Join. PSUSD TYPING TEST APPOINTMENT: Available time slots: Monday - Friday 8:00am - 3:00pm Schedule an appointment at: ************************ or find the direct link under the section 'Links Related To This Job'. Refer to the job posting for a list of required skills or if you have any questions or need further clarification, please contact the email address listed in the posting. A Transfer employee may apply for an opportunity in which they are currently probationary or regular. All other employees may apply for a promotional opportunity once they have completed their probationary period in their current position. Substitutes do not qualify to apply for this transfer/promotional position. To receive the password to submit your online transfer/promotional application, please call **************, option 1 Classified HR - Abby or option 2 Certificated HR - Aylin. LICENSES AND OTHER REQUIREMENTS: Valid CA Class C Driver's License and Evidence of Insurability. Typing certificate providing proof of ability to type 45 WPM. Valid First Aid and CPR Certificates (desired). Applications WILL NOT be considered without the following document(s) attached to this application before application deadline: 1) Proof of High School Graduation (HS diploma, HS transcripts, or GED). 2) A five minute Typing Certificate validating ability to type a minimum of 45wpm Net Speed. Typing certificates from other credible organizations may be accepted. (Must include letterhead and authorized signature - No online typing certificates accepted) 3) Application must be completed in its entirety (Record of Work Experience) - Applications not completed in its entirety will not be considered. 4) Completion of the Target Success Sketch is required and must be completed before application deadline. Target Sketch is available through your Ed-Join.org account. An application with an incomplete Target Sketch questionnaire may subject applicant to disqualification. If you have not taken the Target Sketch questionnaire, a notification will appear after you submit your application through Ed-Join. PSUSD TYPING TEST APPOINTMENT: Available time slots: Monday - Friday 8:00am - 3:00pm Schedule an appointment at: ************************ or find the direct link under the section 'Links Related To This Job'. * Proof of HS Graduation (Proof of High School graduation or equivalent (HS diploma, HS transcripts, or GED) * Typing Certificate (A five minute Typing Certificate validating ability to type a minimum of 45wpm Net Speed. Typing certificates from other credible organizations may be accepted. (Must include letterhead and authorized signature). NO ONLINE TYPING CERTIFICATES WILL BE ACCEPTED) Comments and Other Information SUMMARY: Under the direction of the elementary school Principal, perform a variety of clerical and secretarial duties to relieve the Principal of administrative and clerical detail; coordinate flow of communications and information for the administrator; prepare and maintain a variety of manual and automated records and reports related to assigned activities; ensure compliance with site financial, legal and administrative requirements; provide oral and written translation between English and a designated second language. JOB REQUIREMENTS: MINIMUM QUALIFICATIONS: Graduation from high school and three years of clerical or secretarial experience involving frequent public contact. PLEASE NOTE: *Current TEAMS 2 employees will be given first consideration. • Palm Springs Unified School District Nondiscrimination Statement The Palm Springs Unified School District is committed to equal opportunity for all individuals in education and employment. The District prohibits unlawful discrimination, including discriminatory harassment, intimidation, and bullying, of any student by anyone, based on the student's actual or perceived race; color; ancestry; nationality; national origin; immigration status; ethnic group identification; ethnicity; age; religion; pregnancy, childbirth, termination of pregnancy or lactation, including related medical conditions or recovery; parental, marital, family status; physical or mental disability; medical condition; sex; sex stereotypes; sex characteristics; sexual orientation; gender; gender identity; gender expression; or genetic information; or, association with a person or group with one or more of these actual or perceived characteristics in its programs, activities, and provides equal access to the Boy Scouts and other designated youth groups. (PSUSD BP 410, 1312.3, 5131.2, 5145.3, 5145.7, 5145.9). Students have the right to a free public education, regardless of immigration status or religious beliefs. More information about these rights is available from the California Attorney General, Know Your Rights. Learn more about Title IX, Student Rights Under Title IX. For questions or complaints, contact: Title IX Coordinator and Equity and Compliance Officer Dr. Antonia Hunt, Director - Title IX and Compliance ************ Ext: 4805026 ADA/Title II Coordinator-Students and Section 504 Coordinator Laura Meusel, Executive Director, Student Support Services ************ Ext: 4805102 ADA/Title II Coordinator - Staff Clayton Hill, Assistant Superintendent of Human Resources All are located at:150 District Center Dr. Palm Springs, CA 92264 Notice of Title IX Nondiscrimination

Number of Openings (at the time of posting): 1 Salary: ($3,565 - $4,571 monthly) Length of Work Year: Full-time: 8 hours Work Year: A Work days/year: 245 days Work hours: 8:00 am - 4:30 pm M-F (Work hours subject to change due to internal transfers) Location: District-Wide (Site subject to change due to internal transfers) JOB QUALIFICATIONS Education: High School Diploma or General Education Diploma Experience: Prior job related experience One year of recent experience operating a telecommunications system desirable Skills: Knowledge of Google Applications (preferred) Required Attachment: Typing certificate requirement is currently being waived. OUR DISTRICT: Our mission is to create high-quality relevant learning opportunities for all in a safe and caring environment. We will develop a high-quality, caring staff who will be dedicated to learning, and connect students to their education and potential goals. We will care for all students while developing a growth mindset through collaboration, creativity, communication, and critical thinking. APPLICATION DIRECTIONS: Answer all questions completely and accurately. Failure to fully complete application may result in disqualification. If you attach a drivers license or any document with a photo of yourself and/or indicating your age, your application will be automatically rejected and screened out. Do not attach a driver's license, DMV records or any forms of identification. Employment is contingent upon passing a pre-employment clearance which consists of a live scan fingerprint clearance, a drug screening and a current verification of a negative TB assessment or chest x-ray. A physical exam may also be required depending on the position.

Our client is seeking a detail-oriented and computer-savvy Administrative Assistant to support departmental operations through record research, data retrieval, and report generation. This role requires the ability to navigate multiple software systems and accurately research and compile information. Duties: Search, retrieve, and review records using various software programs and databases Research information across multiple systems and compile accurate reports Maintain organized and detailed documentation of findings Support department staff with administrative and data-related tasks Ensure accuracy and confidentiality of records and information Qualifications: Strong computer skills with the ability to learn and navigate multiple software applications High attention to detail and accuracy Ability to research, analyze, and organize information efficiently Strong organizational and time-management skills Government or public sector experience is a plus Preferred Skills: Experience working with municipal or regulatory databases Familiarity with building, safety, or permitting records Strong written and verbal communication skills Full-time Pay = $21/hr

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. * Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops * File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) * Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed * Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. * Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. * Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness * Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) * Additional responsibilities as needed Qualifications * High School Diploma required * 1 to 3 years relevant experience required * Proficiency in Microsoft Office suite * Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred * Excellent customer service and client focused skills * Excellent organizational skills and ability to manage through competing priorities * Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors * Ability to work independently to follow directions and procedures * Ability to work overtime and weekends as needed * Capable of safely lifting up to 25 lbs as needed The compensation range for this role is $18.00 to $34.10. Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.

Support the Transportation department in daily reporting, tracking, and scheduling. Enhance the distribution center administrative function by providing a strong, well-rounded administrative skill set and work ethic. Occasional overtime may be required. This position manages a high volume of work in a moderately pressured but friendly environment. Attention to detail and sense of urgency is critical. Must manage conflicting priorities of various people you support through excellent time management and excellent internal communication.

Welcome to Pyramid Global Hospitality, where people come first. As a company that values its employees, Pyramid Global Hospitality is dedicated to creating a supportive and inclusive work environment that fosters diversity, growth, development, and wellbeing. Our commitment to a People First culture is reflected in our approach to employee development, employee benefits and our dedication to building meaningful relationships. Pyramid Global Hospitality offers a range of employment benefits, including comprehensive health insurance, retirement plans, and paid time off, as well as unique perks such as on-site wellness programs, local discounts, and employee rates on hotel stays. In addition, Pyramid Global Hospitality is committed to providing ongoing training and development opportunities to help our people build the skills and knowledge they need to advance their careers. Whether you are just starting out in the hospitality industry or are a seasoned professional, Pyramid Global Hospitality offers a supportive and collaborative work environment that encourages growth and fosters success, in over 230 properties worldwide. Join their team and experience the benefits of working for a company that values its employees and is committed to creating exceptional guest experiences. Check out this video for more information on our great company! About our property: At the La Quinta Resort and Club we pride ourselves on being the best employer in the area. What sets us apart? Our culture, full benefit plans, including 401k with a company match and our lucrative bonus programs, to name a few. We are looking for talented people who have a genuine passion for service. Our Core Values involve personal development, people, and a desire for wanting them to succeed. We believe each member of our team has a key part to play in our delivery of outstanding service and memorable experiences for each guest. We want a Resort that people want to come to, not through. Find out today what a career with Pyramid Hotel Group at the La Quinta Resort and Club can mean for you! What you will have an opportunity to do: We are looking for a highly engaging, customer focused individual to join our team as Administrative Assistant. The successful candidate for this role is engaging, full of energy, and is open to learning and leading by example, responds in a professional and courteous manner to guests and team, as well as being there to support the team both personally and professionally. The Administrative Assistant provides support for the leaders of the hotel/resort and is responsible for variety of duties including, but not limited to: reporting, filing, answering phones, processing invoices, managing schedules and assisting with problem resolution. Your Role: Provide timely customer service to hotel/resort team Asist with day to day operations of the main office functions and duties Assist with the administrative duties, such as running reports, filing, answering phones, processing invoices and other duties as requested Create and distribute communication documents Update postings and communication venues throughout the Resort Process, in a timely manner, reports, invoices, bills and associated mail. Greet persons entering the office, determine nature and purpose of visit, and direct/escort to destination. Open, read, and prepare answers to routine letters. Locate and attach appropriate files to incoming correspondence requiring replies. Take and distribute meeting minutes to appropriate individuals. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Prepare letters, memos, and other documents Enter and retrieve information contained in computer databases to update records, files, reservations, and answer inquiries from guests. Document and communicate all guest requests/complaints to appropriate personnel. What are we looking for? Compensation: $20.00 - $20.00 Pyramid Global Hospitality is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years & depth of experience, certifications and specific office location. This may differ in other locations due to cost of labor considerations.

This position is highly visible and is often the first contact people have with the City. The employee serves as the Administrative Assistant to the Finance Director and provides a broad range of administrative, clerical, and customer service support to the Finance Department, City administration, and the public. The employee must be able to work with minimal supervision, exercise independent judgment, prioritize competing demands, and handle confidential and sensitive information with discretion. This is a full-time, non-exempt position that reports directly to the Finance Director. * Serves as Administrative Assistant to the Finance Director, providing direct clerical, administrative, and organizational support * Interfaces with the public, elected officials, vendors, auditors, and City employees on a daily basis * Serves as primary receptionist for City Hall; answers and directs telephone calls, and takes messages * Provides general information to the public including telephone numbers, directions, departmental contacts, and community or City events * Uses independent judgment in prioritizing tasks, coordinating schedules, and resolving routine administrative matters * Provides administrative support to the Finance Department, including filing, data entry, document preparation, scanning, copying, and records maintenance * Assists the Finance Director with scheduling meetings, maintaining calendars, preparing correspondence, and organizing departmental documents * Assists with finance-related administrative functions such as accounts payable, accounts receivable, utility billing support, purchase order tracking, or other clerical finance duties as assigned * Types, posts, and maintains monthly bank deposit schedules, public notices, announcements, and meeting room schedules * Maintains bulletin boards and public-facing informational displays within City Hall * Maintains copies of newspaper advertisements, public notices, contracts, and other official City publications * Retrieves and distributes messages from answering systems and other communication platforms * Schedules reservations for City facilities and meeting rooms and maintains related calendars * Assists with records management and ensures documents are maintained in accordance with applicable retention schedules * Provides administrative assistance to other departments as directed by the Finance Director * Performs related work as required REQUIRED KNOWLEDGE AND ABILITIES * Knowledge of proper telephone etiquette and professional customer service practices * Knowledge of administrative office procedures and clerical support functions * Knowledge of basic accounting or finance office procedures preferred * Knowledge of basic computer applications including word processing, spreadsheets, email, and office software * Ability to analyze routine administrative problems and implement appropriate solutions * Ability to use general office equipment such as personal computers, copiers, fax machines, scanners, adding machines, and telephone systems * Ability to maintain confidentiality and exercise discretion when handling sensitive financial and personnel information * Ability to deal tactfully and professionally with difficult customers or situations * Ability to organize tasks, set priorities, and manage multiple responsibilities * Ability to communicate effectively, both orally and in writing EQUIPMENT / JOB LOCATION The employee will operate standard office equipment including a personal computer, adding machine, copier, fax, scanner, telephone system, camera, VCR, and other office equipment as needed. The employee will work primarily indoors and may be required to lift objects weighing up to 30 pounds. EDUCATION AND EXPERIENCE * Graduation from an accredited high school * Previous work experience as an administrative assistant, receptionist, clerical worker, or in a municipal or finance office environment preferred * Experience providing administrative support to management or department directors preferred * Must have good oral and written communication skills EQUAL EMPLOYMENT OPPORTUNITY STATEMENT The City of Spring Hill is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or any other characteristic protected by law. If you need assistance or accommodation due to a disability, please email Kelly Tenace, HR Director at ************************.

ADMINISTRATIVE ASSISTANT ; A remote admin job may be a good option if youre looking for a career that allows you to work from home and manage your hours. But what is a remote admin job, exactly? And what skills do you need to succeed in this career field? A remote admin job generally refers to any administrative work that can be done remotely, such as data entry, customer service, or scheduling. Many businesses are now looking for employees who can do these tasks from their home office, as it can save the company money on overhead costs and attract a larger talent pool. If you have these skills and are interested in working from home, a remote admin job may be an excellent option. What Is an Administrative Job? Within the role of administrative support, the tasks can vary greatly depending on the field and the business or professional you are supporting. At its core, however, an admin job involves tackling routine tasks required for companies to function. With technological advances, many admins can now work from home, as they can answer phone calls, tap into company software and documents, and interact with coworkers from their home office. What Industries Can You Work in as an Admin? A role in administration is an excellent choice for anyone wanting the flexibility of career mobility between industries. You can pursue a field that aligns with your interests and passions, and you will have the opportunity to learn new skills and knowledge. The best part about a career in administration is that you can work in various industries, including healthcare, education, business, and government. In addition, you can find employment opportunities in both the private and public sectors. Whether youre looking for a job in a large corporation or a small business, theres sure to be an administrative role right for you. Is an Administrative Job Right for You? If youre considering a career in remote administration, there are a few key traits that will help you succeed: Self-motivation: When working remotely, getting sidetracked or becoming bogged down with distractions can be easy. Staying on task and maintaining a good work-life balance is essential. Organizational skills: As an admin, youll likely juggle multiple tasks and deadlines. Staying organized and prioritizing your work will be critical to your success. Communication skills: Since youll often be the first contact that other employees and the public have with a company or executive, its crucial to have strong communication skills. This includes effectively communicating via email, phone, and over video. Technical skills: Regardless of your industry, you will need essential technical skills to work effectively from home. However, if you dont have these skills, there are often training programs available to help you get up to speed. Admin Job Description: What Does an Admin Do? In a remote admin job, the specialist is responsible for supporting an executive, a team or department, or an entire business. Depending on the scope of the role, this can include scheduling appointments, handling correspondence, and managing social media accounts. The duties of a remote admin vary depending on the specific needs of the individual or team they are supporting. However, some everyday duties are typically included in most admin positions, such as: Answering and routing phone calls Scheduling appointments and meetings Handling correspondence Managing social media accounts Preparing reports Providing customer service Maintaining files and records Processing payments Booking travel arrangements How to Become a Remote Admin There are many different career paths you can take as a remote administrator, and many entry-level positions are available without a formal degree. You could move into management or become a specialist in a particular area (such as managing an executives schedule and travel arrangements). Some admin professionals have used their experience to grow their freelance careers by focusing on bookkeeping, email, or social media management careers. If youre interested in moving up within the field of remote administration, here are some things to keep in mind: Experience in multiple administration areas will make you more marketable and better equipped to oversee managerial duties. Pursuing a degree or certification in business administration can help you stand out from other candidates and give you the skills and knowledge needed to pursue leadership roles. Networking with other professionals in the field is a great way to get your foot in the door. Creating Work-Life Balance With a Remote Admin Role If youve determined that a remote admin role is a great fit, use the following tips for success as you launch your remote career. Set regular hours and stick to them. Setting boundaries will help you avoid working long hours and prevent burnout. Make time for wellness every day. Whether taking a walk, reading a book, or taking a yoga class, carving out some me time will help you relax and recharge. Stay connected with friends and family. Working remotely can be isolating, so staying connected with your loved ones is essential. Get out of the house. Working from home can be great, but getting out once in a while is essential. Take advantage of the time youre saving by not commuting and visit new places, go on hikes, or check out that restaurant youve been meaning to try. Invest in a good work setup. A comfortable and ergonomic workspace will help you be more productive and efficient when working from home. Make sure your desk is at the right height, your chair is comfortable, and you have enough light. Take breaks throughout the day. Just because youre working from home doesnt mean you must be glued to your desk all day long. Get up and stretch, take a walk, or grab a snack. Taking breaks will help you stay focused and avoid burnout. If you're ready to find the job that fits your career and work-life balance goals, we can help! With jobs posted daily in over 50 categories, there's something for everyone. Take the tour and discover all that a FlexJobs membership has to offer.

Job Summary: The Administrative Assistant is responsible for all administrative and departmental functions in assisting the management team within assigned areas. May support multiple managers and/or department heads. Oversees the work of other entry level clerical support staff as requested. Responsibilities include but are not limited to providing departmental administrative support, maintaining calendars, telephones, records, minutes, correspondence, filing and faxing. Perform other duties as needed. Education and Experience: Associate's Degree or two years of college required. Experience may be considered in lieu of degree. Minimum three years of secretarial, clerical or administrative experience required, preferably in healthcare, academic, psychiatric and/or outpatient setting. Knowledge and Skills: Knowledge of medical terminology preferred. Able to read; write legibly; speak in English with professional quality; use computer, printer, and software programs necessary to the position (e.g., Word, Excel, Outlook, PowerPoint, and Access). Excellent communication skills. Operate and troubleshoot basic office equipment required for the position. : Able to relate and communicate positively, effectively, and professionally with others; work calmly and respond courteously when under pressure; collaborate and accept direction. Able to think critically; manage multiple assignments effectively; perform basic math functions; organize and prioritize workload; work well under pressure; problem solve; recall information with accuracy; pay close attention to detail; work independently with minimal supervision. Recognize faces, hear on the phone/in person/in the environment, and see or hear equipment indicators. Able to distinguish colors as necessary; hear sufficiently for general conversation in person and on the telephone, identify and distinguish various sounds associated with the workplace; see adequately to read computer screens, and written documents necessary to the position. Licensures and Certifications: Valid Driver's License required at time of hire.

This posting is to create a pool of qualified applicants for the current and/or upcoming academic year. While the department may not be actively recruiting at this time, applicants who meet all minimum qualifications and have submitted complete application materials will be contacted if a substitute position becomes available. Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job; however, any additional duties will be reasonably related to this class. SUMMARY DESCRIPTION Performs a variety of highly responsible, complex, and sensitive administrative and secretarial duties in support of an assigned Division or District-wide program. DISTINGUISHING CHARACTERISTICS The Administrative Assistant III classification is distinguished from the Administrative Assistant II classification in that it supports an administrator with a broad level of responsibility with substantial District-wide impact. The duties involve a wide variety of diverse, complex, sensitive and confidential administrative and secretarial tasks, requiring tact and independent judgment. Incumbents are required to be self-directed and to relieve the administrator of routine administrative duties. SUPERVISION RECEIVED AND EXERCISED Receives limited direction from appropriate supervisor; refers only unusual decisions to supervisor. May provide technical and functional direction to assigned student workers. REPRESENTATIVE DUTIES The following duties are typical for this classification. * Participates and assists in the administration of a Division or District-wide program; serves frequently as a liaison between the administrator and the public, students, staff, and other campus officials. * Assists assigned administrator in meeting reporting requirements, functional responsibilities, and research objectives; assists in organizing programs, functions, and activities promoted by the District, College, or Division area. * Plans and organizes office support functions; oversees, evaluates, and coordinates the flow of office work and ensures that work is performed in a timely and accurate manner; recommends improvements in workflow, procedures, and use of equipment and forms. * Reviews, updates, and informs the assigned administrator and others of essential timelines; discusses and reviews calendar of events on a regular basis with the administrator to assure timely coordination of office activities and status of assigned projects. * Assists the administrator in developing procedures to expedite transmittal of information or facilitate implementation of policies and programs; develops standardized templates for division reports and publications; establishes new and revised office procedures as appropriate. * Develops and maintains assigned calendars, schedules, and appointments; initiates and establishes meetings; collaborates with other divisions and departments on activities and services. * Collects, researches, compiles, analyzes, verifies, summarizes, records, and evaluates information; prepares and distributes narrative, statistical, and financial data, and provides recommendations; completes reports; verifies and reviews forms and reports for completeness and conformance with established regulations and procedures. * Oversees projects independently as assigned; ensures that work is performed in a timely and accurate manner; uses independent judgment to develop and provide recommendations, suggestions, or information as appropriate. * Responds to sensitive questions, complaints, and requests for information; communicates information in person, via email, or by telephone where independent judgment, knowledge, and interpretation of policies and procedures are necessary. * Serves as liaison for the assigned administrator, by relaying messages, answering questions, clarifying information, responding to requests, resolving problems, explaining District, College, Department, or program area policies and procedures, or referring callers to the administrator or others as necessary. * Oversees the preparation of Board agenda items and supporting ensures Board agenda items are forwarded within District timelines and legal requirements and guidelines; makes necessary notifications regarding board action as necessary; researches and resolves discrepancies as necessary. * Collaborates with the administrator in the preparation and administration of program budget(s), cost estimates for budget recommendations, justifications for budget items, and allocation of funds; processes, monitors, and tracks expenditures; provides budget reports, resolves budget issues and problems; interacts with others regarding deposits; processes budget/expense transfers and recommends budget revisions; assists with travel approvals and reimbursements for department staff. * Recommends expenditures for equipment, materials, and supplies; initiates contact with vendors for various products and services and assures their timely ordering, receipt, and storage; schedules maintenance and repairs as needed; posts, monitors, and tracks invoices and other expenditures. * Provides support to assigned administrator for standing and ad hoc committees and other groups as assigned; attends meetings and takes notes or records proceedings; prepares and distributes agendas, background materials, and minutes as appropriate. * Prepares and maintains a variety of sensitive and confidential materials, transcriptions correspondence, memoranda, reports, proposals, and other materials. * Establishes and maintains a variety of complex, interrelated filing systems including confidential files; establishes and maintains files for information, records, and reports including those related to budget and cost records; assists in creating manuals and resource materials. * Processes information related to faculty and staff hiring and payroll processes for assigned area; prepares and/or completes forms, monitors signature process, and tracks approvals for hiring personnel. * Receives and distributes mail and identifies and refers matters to the administrator in order of priority. * Performs other duties related to the primary job duties. The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. CORE COMPETENCIES: Analyzing and Interpreting Data * Apply sorting, coding and categorizing rules * Analyze data * Read reports * Draw meaning and conclusions from quantitative and/or qualitative data Customer Focus * Attending to the needs and expectations of customer * Seeks information about the immediate and longer term needs of the customer * Anticipates what the customer may want or expect in a product or service * Works across organizational boundaries to meet customer needs Reading Comprehension * Understanding and using written information * Knows the meaning of printed words; comprehend the literal meaning of text * Make interpretations, applications, deductions, inferences, extrapolations from written information Professional and Technical Expertise * Applying technical subject matter to the job * Knows the rudimentary concepts of performing the essential technical operations Critical Thinking * Analytically and logically evaluates information to resolve problems * Follow guide, SOP or other step by step procedures for locating the source of a problem and fixing it * May detect ambiguous, incomplete, or conflicting information or instructions Attention to Detail * Focusing on the details of work content * Shows care and thoroughness in adhering to process and procedures that assure quality * Applies knowledge and skill in recognizing and evaluating details of work * Applies skilled final touches on products Using Technology * Working with electronic hardware and software applications * Using basic features and functions of software and hardware * Experiments and finds novel uses for standard features and functions * Adds, improves, modifies, or develops features and functionality Team Work/Involving Others * Collaborating with others to achieve shared goals * Engages others for suggestions and ideas Writing * Communicating effectively in writing * Using correct writing mechanics including spelling, vocabulary, grammar, syntax, punctuation, capitalization, sentence structure * Logically orders and structures ideas and progression of thought Adaptability * Responding positively to change and modifying behavior as the situation requires * Accept and adjust to changes and the unfamiliar Innovation * Imagining and devising new and better ways of doing things * Fix what is broken; find solutions and fixes with resources at hand * Finds new approaches to performing familiar tasks * Create and invent new ideas; envision the unexpected, unexplored, untried Listening * Comprehend and verbal instructions and orally presented information * Recalls or retrieves key points in a conversation * Listen actively by rephrasing others' input cogently and accurately Valuing Diversity * Shows acceptance of individual differences * Welcomes input and inclusion of others who may be different from oneself * Shows understanding and empathy for the challenges of groups seeking inclusion or dealing with perceived discrimination Lead, Advanced or Senior Level Positions Education/Training: Equivalent to the completion of high school and thirty (30) semester units of college level coursework. Experience: Five (5) years of increasingly responsible secretarial experience involving a high level of public contact and providing secretarial support to executive and management staff. Desired Education/Experience: Experience in an administrative office in an educational environment. Equivalency Provision: In the absence of thirty (30) semester units of college level coursework, equivalent to the completion of high school and six (6) years of increasingly responsible secretarial experience involving a high level of public contact and providing secretarial support to executive and management staff is qualifying. The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; possible exposure to dissatisfied individuals. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to occasionally lift, carry, push, and/or pull light to moderate amounts of weight up to 25 pounds; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing: Hear in the normal audio range with or without correction. The person selected for hire will be required to complete the following pre-employment requirements: * Submit to and successfully pass DOJ live scan/fingerprinting. Cost of live-scan services to be borne by candidate. * Sealed official transcript(s) in envelope from institution or electronic copies emailed directly from institution (for positions with higher education requirement) * Tuberculosis (TB) risk assessment * Other pre-employment requirements may be required depending on the position (i.e. certifications or licenses; see job posting qualifications section for details). Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the San Bernardino Community College District's Administrative Procedures and Board Policies.

Job Description Come Grow With Us! LiveHappy is the largest indoor cannabis facility in the state of CA!We are poised for growth and opportunity for all our employees. We need a highly meticulous and proactive Administrative Assistant to support the Director of Facilities. The ideal candidate is obsessively detail-oriented, thrives on organization and precision, and is constantly monitoring emails, files, deadlines, and schedules. This role requires strong follow-through, an ability to anticipate needs, and a structured approach to project management. Success in this role depends on daily oversight of employees, projects, inventory, and follow-ups, and an ability to ensure nothing slips through the cracks. The ideal candidate will excel at managing checklists, tracking projects, and keeping the busy director informed of all necessary details in real-time. Key Responsibilities: 1. Administrative Support Constantly monitor and manage emails, ensuring no detail is overlooked. Proactively flag urgent items, ensuring real-time responses and rapid follow-ups. Manage daily checklists and task lists, keeping the Director informed of outstanding items 2. Calendar Management Maintain and coordinate multiple calendars, preventing conflicts and overlaps. Issue daily reminders for critical deadlines, ensuring seamless execution of projects. Create structured systems for tracking pending approvals, follow-ups, and meetings. 3. Email & Communication - Real-Time Tracking & Follow-Ups Represent the Director in coordinating/communicating with internal teams and external contacts when required. Monitor email inbox throughout the day, categorizing and prioritizing responses. Track outstanding requests and ensure responses are followed up on promptly. Log important discussions and requests, keeping accurate records for reference. Act as a liaison between the Director and other departments to facilitate smooth communication. Manage ongoing updates and reports to keep the Director informed of progress on key tasks. 4. Project Coordination Track and manage assigned projects to ensure deadlines and deliverables are met. Prepare updates, summaries, and detailed notes for the Director. Anticipate and address potential scheduling or workflow conflicts proactively. 5. General Office Duties Ensure filing systems are clear, organized, and updated daily. Anticipate the Director's needs by proactively preparing documents and summaries. Ensure all tasks are completed with a high level of accuracy and attention to detail. Qualifications: Minimum of 3-5 years of experience as an administrative assistant in a high-pressure, corporate environment. Expert-level proficiency in Microsoft Word, Excel, and Outlook. Must be able to create advanced spreadsheets, automate reports, and manage complex document formatting. Extreme organization and multitasking capabilities-must be able to juggle multiple high-priority tasks simultaneously without missing deadlines or details. Proactive and independent work ethic-must be able to anticipate needs, take initiative, and execute tasks without waiting for direction. Preferred Skills: Knowledge of project management tools or software. Prior experience supporting executives or administrative leaders is a plus. Familiarity with CRM systems or data entry tools is an asset. Why Join Us? Work directly with the team and gain valuable insight into the LiveHappy operations. Be part of a dynamic and innovative team. Opportunity for professional growth and development.

Work Study: Federal Work- Study Student Information: ************************************************************************************************************** Eligibility Requirements Must complete a Free Application for Federal Student Aid (FAFSA) for the current award year Must maintain Satisfactory Academic Progress standards Must be enrolled in at least half-time. (6 units undergraduate; 3 units graduate) per semester Must have a federal need of at least $2,000 Submit all requested financial aid documentation from your To-Do-List by the due date Must have an official award notification from the Financial Aid Office Must be a U.S. citizen, eligible non-citizen, or permanent resident FWS Waiting List: Students not awarded FWS may be added to the FWS Waiting List. Please email us at ******************* NOTE: Program funding is limited, applying through the FWS Waiting List does not guarantee a FWS award. Job Summary: The Federal Work Study SSD Student Success Coach is a peer-based leadership role within Services to Students with Disabilities (SSD), designed to support CSUSB students with disabilities as they navigate college life, connect to campus, and build academic confidence. Student Success Coaches serve as mentors through SSD's Abilities Mentor Program, offering individualized support in areas such as time management, self-advocacy, and access to resources. This role provides more than just a job - it's an opportunity to make a direct impact in promoting equity, belonging, and student empowerment. Coaches also assist in planning events, supporting outreach, and strengthening SSD's presence across campus. Through this experience, student employees gain transferable skills in communication, teamwork, program planning, and inclusive leadership - all while working in a supportive, student-centered office committed to access and success for all. Responsibilities: Under direct supervision, duties include but not limited to: - Serve as a peer mentor to SSD students, offering support in time management, self-advocacy, and academic navigation - Maintain professional etiquette while conducting outreach via phone, email, and social media - Assist with planning, developing, and implementing SSD events, workshops, and community programs - Support the scheduling and delivery of SSD events including but not limited to: mentor mixers, social gatherings, and campus receptions (advance notice will be provided) - Maintain records of mentee engagement, as well as files and documentation related to events and program activities - Complete reports and submit required documentation in a timely manner - Assist with updating departmental resource guides and communication materials for students, staff, and faculty - Refer students to appropriate on- and off-campus resources and assist with scheduling appointments when needed - Attend SSD staff meetings, required trainings, and professional development workshops (advance notice will be provided) - Contribute to internal SSD projects and provide constructive feedback to improve student support services - Other duties as assigned Minimum Qualifications: Ability to learn and perform assigned work; follow oral instructions; work cooperatively with faculty, staff, and other students; communicate effectively with all levels; and read and write English at a level appropriate to the position. Special Qualification: Admission or registration as a CSU student. Required Qualifications: Maintain a 2.0 G.P.A. or greater per semester and cumulative. Students must be enrolled in at least halftime units at CSUSB (6 units undergraduate; 3 units graduate) International students must have full-time enrollment at CSUSB. (12 units undergraduate; 6 units graduate) Eligible to work in the United States Payroll Requirement: Social Security Card Preferred Qualifications: - Technologically proficient in Microsoft Office and Google Drive - Experience working in a customer service-driven environment - Ability to multi-task while managing multiple projects and adhering to deadlines - Willingness to work with an ethnically diverse and culturally pluralistic student body and staff - Proven communication, interpersonal, and organizational skills - A commitment to serving students - Ability to work as part of a team - Ability to work with a high degree of autonomy - Dependable Special Conditions: Ability to work a minimum of 10-15 hours per week Compensation and Benefits: Student Employment Anticipated Hiring Range: $16.90 per hour. The compensation offered will consider internal equity and experience among other factors. Position Information: Work status: Part-Time, Temporary, Seasonal Academic year available hours: Monday through Friday (8:00 am - 5:00 pm). Summer available hours: Monday through Thursday (7:00 am - 5:30 pm). The application deadline is: February 11, 2026; however, the position may close when an adequate number of qualified applications are received This is an 'On-Campus Only' position. Student Employees are not eligible to telecommute at any time. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) may be required for student employment purposes. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check when required may affect the continued employment of a current CSU employee who was conditionally offered the position. Driver's License Check Possession of a valid Driver's License may be required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at **************************************************************** Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit ********************************************************* Closing Statement: Reasonable Accommodation We provide reasonable accommodation to applicants and employees with disabilities. Applicants with questions about access or requiring reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at ******************. Smoking CSUSB is a smoke and tobacco-free campus. See policy ******************************************************* Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: ********************************

This posting is to establish a pool of qualified applicants. The department may not be actively recruiting. Applications submitted will remain active for up to one (1) year. Should the department be interested in interviewing you, you will be contacted by the department with the information provided in your application. Job Description: * This posting is to establish a pool of qualified applicants. The department may not be actively recruiting. Applications submitted will remain active for up to one (1) year. * Prevention of accidents in the fitness center * Monitors safe and proper usage of exercise equipment * Ensures that policies, guidelines, and safety procedures are followed. * Warns fitness center users of improper activities or danger and enforces fitness center regulations * Administers basic first aid in the event of injury up to CPR/AED and/or artificial respiration, if necessary Qualifications: * CPR/AED/First aid certificate or able to achieve certification upon hire * Principles of weight training and safety * Principles and practices of water safety, rescue methods, lifesaving techniques, and first aid as applied to accidents in the water and surrounding pool areas Physical Demands and Working Environment: * Able to observe proper or improper use of fitness center equipment * Hear noises and distress signals in the fitness center, including in the water and anywhere around the zone of responsibility. * Remain alert with no lapses of consciousness. * This position requires sitting, standing, walking, reaching, twisting, turning, bending, stooping, squatting, and crouching in the performance of daily duties. This position also requires both near and far vision and acute hearing. This position will be working outdoors and may be exposed to extreme weather conditions. * The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to occasionally lift, carry, push, and/or pull light to moderate amounts of weight up to 25 pounds; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing: Hear in the normal audio range with or without correction. The person selected for hire will be required to complete the following pre-employment requirements: * Submit to and successfully pass DOJ live scan/fingerprinting. Cost of live-scan services to be borne by candidate. * Sealed official transcript(s) in envelope from institution or electronic copies emailed directly from institution (for positions with higher education requirement) * Tuberculosis (TB) risk assessment * Other pre-employment requirements may be required depending on the position (i.e. certifications or licenses; see job posting qualifications section for details). Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the San Bernardino Community College District's Administrative Procedures and Board Policies.

Come Grow With Us! LiveHappy is the largest indoor cannabis facility in the state of CA!We are poised for growth and opportunity for all our employees. We need a highly meticulous and proactive Administrative Assistant to support the Director of Facilities. The ideal candidate is obsessively detail-oriented, thrives on organization and precision, and is constantly monitoring emails, files, deadlines, and schedules. This role requires strong follow-through, an ability to anticipate needs, and a structured approach to project management. Success in this role depends on daily oversight of employees, projects, inventory, and follow-ups, and an ability to ensure nothing slips through the cracks. The ideal candidate will excel at managing checklists, tracking projects, and keeping the busy director informed of all necessary details in real-time. Key Responsibilities: 1. Administrative Support Constantly monitor and manage emails, ensuring no detail is overlooked. Proactively flag urgent items, ensuring real-time responses and rapid follow-ups. Manage daily checklists and task lists, keeping the Director informed of outstanding items 2. Calendar Management Maintain and coordinate multiple calendars, preventing conflicts and overlaps. Issue daily reminders for critical deadlines, ensuring seamless execution of projects. Create structured systems for tracking pending approvals, follow-ups, and meetings. 3. Email & Communication - Real-Time Tracking & Follow-Ups Represent the Director in coordinating/communicating with internal teams and external contacts when required. Monitor email inbox throughout the day, categorizing and prioritizing responses. Track outstanding requests and ensure responses are followed up on promptly. Log important discussions and requests, keeping accurate records for reference. Act as a liaison between the Director and other departments to facilitate smooth communication. Manage ongoing updates and reports to keep the Director informed of progress on key tasks. 4. Project Coordination Track and manage assigned projects to ensure deadlines and deliverables are met. Prepare updates, summaries, and detailed notes for the Director. Anticipate and address potential scheduling or workflow conflicts proactively. 5. General Office Duties Ensure filing systems are clear, organized, and updated daily. Anticipate the Director's needs by proactively preparing documents and summaries. Ensure all tasks are completed with a high level of accuracy and attention to detail. Qualifications: Minimum of 3-5 years of experience as an administrative assistant in a high-pressure, corporate environment. Expert-level proficiency in Microsoft Word, Excel, and Outlook. Must be able to create advanced spreadsheets, automate reports, and manage complex document formatting. Extreme organization and multitasking capabilities-must be able to juggle multiple high-priority tasks simultaneously without missing deadlines or details. Proactive and independent work ethic-must be able to anticipate needs, take initiative, and execute tasks without waiting for direction. Preferred Skills: Knowledge of project management tools or software. Prior experience supporting executives or administrative leaders is a plus. Familiarity with CRM systems or data entry tools is an asset. Why Join Us? Work directly with the team and gain valuable insight into the LiveHappy operations. Be part of a dynamic and innovative team. Opportunity for professional growth and development.

Must be Federal Work Study Awarded by Financial Aid. Admitted/enrolled CSU, San Bernardino students are eligible to apply for student employment positions. The SSD Cognitive Collective (The COG) Student Assistant supports the mission of Services to Students with Disabilities (SSD)-a department within the Division of Student Affairs-by fostering inclusion, awareness, and community for neurodivergent students at CSUSB. Working as part of the first CSU neurodiversity center, The COG Student Assistant helps create welcoming, supportive, and empowering spaces for students to connect, learn, and thrive. Under direct supervision and lead direction from SSD and Student Affairs professional staff, The COG Student Assistant assists with center operations, peer engagement, and programming initiatives. Typical responsibilities include supporting front desk and drop-in hours at The COG, coordinating peer engagement activities, maintaining welcoming and sensory-friendly environments, assisting with events and outreach, and helping promote neurodiversity awareness across campus. This position provides an opportunity to develop professional skills in communication, leadership, organization, and inclusive program coordination while contributing to a culture of belonging and understanding at CSUSB. Responsibilities include, but are not limited to: Under direct supervision and lead direction from SSD and Student Affairs professional staff, duties include but not limited to: Assist with day-to-day operations and general support of The Cognitive Collective (The COG), the SSD neurodiversity center. Greet and provide information to students, faculty, staff, and guests in a welcoming and inclusive manner. Support SSD and Student Affairs professional staff with programming, events, and outreach initiatives that promote awareness, inclusion, and community engagement. Help maintain an organized and accessible environment within The COG, ensuring spaces and materials are prepared for activities and visitors. Assist with routine clerical or administrative tasks such as answering phones, managing sign-in sheets, updating informational materials, or tracking attendance. Participate in training and staff meetings as required. Perform other duties as assigned that support the mission and programs of Services to Students with Disabilities and the Division of Student Affairs. Minimum Qualifications: Ability to learn and perform assigned work; follow oral instructions; work cooperatively with faculty, staff, and other students; communicate effectively with all levels; and read and write English at a level appropriate to the position. Special Qualification: Admission or registration as a CSU student. Required Qualifications Maintain a 2.0 G.P.A. or greater per semester and cumulative. Students must be enrolled in at least halftime units at CSUSB (6 units undergraduate; 3 units graduate) International students must have full-time enrollment at CSUSB. (12 units undergraduate; 6 units graduate) Eligible to work in the United States Payroll Requirement: Social Security Card Preferred Qualifications Interest in neurodiversity, inclusion, student engagement, or peer mentorship. Strong interpersonal skills and ability to communicate effectively with diverse student populations. Dependability, initiative, and ability to work both independently and collaboratively. Experience or interest in creating welcoming environments for students of all identities and abilities. Basic computer literacy and comfort using standard office technology, email, and event promotion tools. Experience working or volunteering in peer-support, programming, or community engagement roles is a plus. Compensation and Benefits: Student Employment Anticipated Hiring Range: $16.50 per hour. The compensation offered will consider internal equity and experience among other factors. Position Information: Work status: Part-Time, Temporary, Seasonal The application deadline is: 01/31/2026 at 11:55 pm (PST) Academic year available hours: Monday through Friday (8:00 am - 5:00 pm). Summer available hours: Monday through Thursday (7:00 am - 5:30 pm). This is an 'On-Campus Only' position. Student Employees are not eligible to telecommute at any time. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) may be required for student employment purposes. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check when required may affect the continued employment of a current CSU employee who was conditionally offered the position. Driver's License Check Possession of a valid Driver's License may be required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at **************************************************************** Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit ********************************************************* Closing Statement: Reasonable Accommodation We provide reasonable accommodation to applicants and employees with disabilities. Applicants with questions about access or requiring reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at ******************. Smoking CSUSB is a smoke and tobacco-free campus. See policy ******************************************************* Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: *******************************

Required Qualifications: * Maintain a 2.0 G.P.A. or greater per semester and cumulative. * Students must be enrolled in at least halftime units at CSUSB (6 units undergraduate; 3 units graduate) * International students must have full-time enrollment at CSUSB. (12 units undergraduate; 6 units graduate) * Eligible to work in the United States * Payroll Requirement: Social Security Card Preferred Qualifications: * Technologically proficient in Microsoft Office and Google Drive * Experience working in a customer service-driven environment * Ability to multi-task while managing multiple projects and adhering to deadlines * Willingness to work with an ethnically diverse and culturally pluralistic student body and staff * Proven communication, interpersonal, and organizational skills * A commitment to serving students * Ability to work as part of a team * Ability to work with a high degree of autonomy * Dependable Special Conditions: Ability to work a minimum of 10-15 hours per week Compensation and Benefits: Student Employment Anticipated Hiring Range: $16.90 per hour. The compensation offered will consider internal equity and experience among other factors. Position Information: Work status: Part-Time, Temporary, Seasonal Academic year available hours: Monday through Friday (8:00 am - 5:00 pm). Summer available hours: Monday through Thursday (7:00 am - 5:30 pm). The application deadline is: February 11, 2026; however, the position may close when an adequate number of qualified applications are received This is an 'On-Campus Only' position. Student Employees are not eligible to telecommute at any time. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) may be required for student employment purposes. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check when required may affect the continued employment of a current CSU employee who was conditionally offered the position. Driver's License Check Possession of a valid Driver's License may be required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at **************************************************************** Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit ********************************************************* Closing Statement: Reasonable Accommodation We provide reasonable accommodation to applicants and employees with disabilities. Applicants with questions about access or requiring reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at ******************. Smoking CSUSB is a smoke and tobacco-free campus. See policy ******************************************************* Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: ******************************** Advertised: Jan 12 2026 Pacific Standard Time Applications close: Feb 11 2026 Pacific Standard Time