Administrative assistant jobs in Echelon, NJ - 561 jobs

xo, Fetti is a party supply company founded around the mission of providing well designed, quality products at an affordable price point. We started six years ago with 1 product and a lot of ideas - today we are proud to say we've grown to 750+ products, 2 brands, 20 employees and over 3m customers. At the heart of xo, Fetti is our commitment to celebrating femininity through our fun, pink, and creatively unparalleled party products. Our sister brand, Petit Fetti, is the fun loving little sister that loves a good temp tat and moms adore. This role will cover both brands, truly offering the best of both worlds. Job Description We're looking for a detail-obsessed, highly organized Operations Assistant to keep the engine of xo, Fetti running smoothly day to day. This role is hands-on and executional, owning the operational workflows that keep our inventory, shipments, systems, and reporting accurate across Amazon and our other sales channels. You will be the person who catches issues before they become problems, keeps data clean, and makes sure product and inventory details are correct everywhere they live. You will thrive here if you move fast, communicate clearly, and like a role that blends process, problem-solving, and getting things done. Key Responsibilities Reporting & Operational Visibility Update and maintain recurring operational and sales reports to support daily decision-making. Monitor performance and inventory signals, flagging issues and trends to the team quickly. Maintain organized reporting files and ensure data accuracy across all outputs. Amazon Operations & Inventory Health Create Amazon FBA shipments, ensuring accurate quantities, labeling, and timelines. Partner with Amazon Customer Service to address and remove inventory restrictions. Dispute Amazon inaccuracies and track cases through resolution. Monitor and remove seasonal inventory at Amazon in line with internal direction. Purchase Orders, Vendors & Readiness Tracking Reach out to outside vendors to confirm and maintain purchase order ready dates. Complete operational setup and follow-through for purchase orders and new items. Keep internal records current so inbound timing and costs are always up to date. Systems, Listings & Data Accuracy Create and maintain pack lists for shipments and transfers in our internal system. Maintain accuracy within our internal system through ongoing audits and clean inputs. Create and maintain SKU listings across all platforms, ensuring consistent attributes and product details. Update product costs across all platforms and validate changes reflect correctly. Warehouse Support & Supplies Monitor inventory of warehouse supplies and communicate restock needs before shortages occur. Support shipment and transfer workflows with clear, accurate documentation. Qualifications 1-3+ years of experience in operations, ecommerce operations, inventory, admin, or a related role. Comfortable working in Amazon Seller Central and managing FBA shipment workflows. Highly detail-oriented with strong follow-through. You like clean systems and accurate data. Strong organizational skills and ability to manage multiple workflows at once without dropping balls. Confident communicator with vendors and support teams. You can be persistent, professional, and clear. Solid Excel or Google Sheets skills, including working with filters, pivots, and structured reporting. Comfortable working in internal tools and learning new systems quickly. Able to work in-person in a fast-paced environment and handle time-sensitive tasks calmly. Preferred: Experience supporting ecommerce operations across multiple platforms (Shopify, Faire, etc.). Experience with purchase orders, product setup, or inventory reconciliation. Position Details: Location: In person, Langhorne, PA Pay: $60,000-$70,000 per year Benefits: Health and dental, disability insurance, PTO days, 401k

About the role Eclipse is a fast growing real estate development company working across multifamily, mixed use, and residential projects in Philadelphia. We operate at a high standard and need someone who brings structure, organization, and reliability to a fast moving environment. This role supports the founders and helps manage essential daily operations. What you will do • Manage schedules, meetings, and day to day coordination • Keep the office organized and operations running smoothly • Handle administrative tasks, logistics, and follow up • Assist with occasional errands or personal support as needed • Anticipate needs and help the team work efficiently What makes you a fit • Organized, detail oriented, and proactive • Strong communication skills and polished professional presence • Comfortable juggling shifting priorities • Trustworthy, discreet, and reliable • Able to work independently and solve problems quickly Requirements • Two to six years experience in EA, administrative, or office support roles • Strong written and verbal communication skills • Comfortable with Microsoft Office • Full time in office availability in Philadelphia

Our Client in Rancocas, New Jersey is seeking an Administrative Assistant to provide direct support to the Operations Department. This is a Temp to Hire position, Monday through Friday, 8:00 am - 5:00 pm. The pay rate for this position is $20 - $25 per hour. Job Duties: Typing correspondence Create and maintain spreadsheets Verify and process expense reports Copy, file, and assemble documentation Maintain excellent attention to detail Communicate with employees and all levels of management Maintain office supply inventory including purchase and replenishment of office supplies Willing to work a reasonable amount of overtime Additional administrative duties as needed Requirements: High School Diploma or GED One year of office/clerical experience in a business office. Familiar with Microsoft Office suite including Word, Excel, and PowerPoint. Familiar with Microsoft Dynamics 365 ERP System Excellent written and verbal communication J & J pays WEEKLY and we offer Direct Deposit, Medical, Dental and Vision Benefits, Paid Time Off, and a $$$ Referral Bonus $$$ !!! If you have previously registered with us, please call our office at 856-751-5050 so that we can update your information with you. If you are interested in signing up with J & J Staffing Resources today, please copy and paste the link below into your web browser to get started. https://hrcenter.ontempworks.com/en/JJStaff Since 1972 J & J Staffing Resources has specialized in finding great jobs for great people. Every year we place thousands or candidates with thriving local companies. Put your trust in J & J. We look forward to working with you!

Shyne Jewelers, founded by Josef Roth in 2008, is a renowned name in the luxury jewelry industry, located in Philadelphia's iconic South Street District. Known as a Celebrity Jeweler, the brand built its reputation with a distinguished collection of custom jewelry and luxury timepieces, attracting numerous celebrity clients. Shyne Jewelers goes beyond traditional jewelry, offering clients a unique ‘celebrity experience.' With passion and a commitment to excellence, Shyne continues to innovate and lead the industry with unparalleled craftsmanship. Role Description This is a full-time, on-site role for an Executive Assistant located in Philadelphia, PA. The Executive Assistant will be responsible for providing high-level executive support, managing schedules, coordinating meetings, preparing expense reports, and handling administrative tasks. Additionally, the role requires clear communication with internal and external stakeholders, maintaining organizational efficiency, and supporting executive needs in a professional manner. Qualifications Comprehensive experience in Executive Administrative Assistance and preparing accurate and timely Expense Reports Proficiency in Executive Support and Administrative Assistance to manage daily office operations seamlessly Strong Communication skills, including written and verbal, to interact effectively with various stakeholders Exceptional organizational and time-management abilities Proficiency in using office productivity tools (e.g., MS Office Suite, scheduling software) Professional demeanor with attention to detail and discretion when handling confidential information Prior experience supporting executives, with a strong preference for candidates with a background in luxury retail or customer service

ABOUT THE COMPANY Design Pro Development LLC is an established real estate development company with a $90MM portfolio over 200+ units that has a need for a full time Executive Assistant. Under the supervision of the CEO, we are seeking an exceptionally organized and dedicated Executive Assistant to provide comprehensive administrative support to our dynamic CEO. The ideal candidate will be a proactive, adaptable, and discreet professional who can manage a wide range of tasks efficiently, maintain strict confidentiality, and contribute to the CEO's effectiveness in driving the company's success. We are looking for an incredible executive assistant to support our CEO drastically grow our multifamily portfolio from 400 to 1,000 units. We additionally own over 50 acres in Montgomery and Bucks County where we will be building semi-custom single family estates. Design Pro anticipates to have a large portfolio sale in the next 5 years in which key employees will be eligible for profit sharing after 3 years tenure. The ideal candidate is a skilled multi-tasker and eloquent communicator who is comfortable working in an entrepreneurial environment with several competing priorities. In addition, we are looking for someone who is passionate about Real Estate Development and passionate about learning and utilizing advanced technologies and cutting-edge techniques such as AI, ChatGPT, and Asana to advance and heighten the work within the role. This position is full time in office. MISSION AND VISION Our mission at Design Pro Development is to buy, sell, rent, and develop residential mixed‐use real estate. While holding true to our Philadelphia roots, we continue to expand into other areas in Bucks and Montgomery County and maintain a primary focus on improving the value and quality of life in all neighborhoods that we develop in. We strive to work with the communities we are developing, by listening to the neighboring residents. WHO WE ARE LOOKING FOR A proven executive assistant, paralegal, or real estate agent in a similar role, with a preference for candidates who were executive assistants to a real estate CEO. A charismatic leader, inspiring excellence in your team and fostering a collaborative environment. Written and verbal communication skills are of the highest caliber. A detail-oriented professional who thrives in a dynamic, fast-paced setting. Ability to communicate and work well with a wide range of team members and their respective work styles, and a genuine enjoyment of relationship-building. An excellent communicator, capable of translating complex financial concepts into clear, actionable insights for our management team, contractors, investors, lenders, and associates. A proactive problem-solver, always seeking innovative solutions to drive our growth. Ideal Prior Job Experience: Executive Assistant, Paralegal/Legal Assistant, Transaction Coordinator, Office Manager, Real Estate Agent EXECUTIVE ASSISTANT JOB RESPONSIBILITIES Build and support relationships throughout the organization to support, coordinate and manage the calendar and happenings related to all CEO/organizational initiatives as needed. As the primary point of contact for the CEO, you will be responsible for managing phone calls, emails, and correspondence. Your professionalism and promptness in handling communications will be crucial. Coordinate with external vendors, and Business Development teams for onsite meetings with; Contractors, architects, engineers, realtors, lenders, investors, etc. Ensure on time performance for projects and tasks and enact creative solutions to accelerate timelines. Ensure the maintenance and updating of the company's website with regular monthly content. Manage all company marketing and social media activities with weekly updates. Oversee lists of attendees, maintain meeting agendas, meeting notes, and manage logistics such as conference room bookings, parking, phone/video conferencing technology, and meals (as necessary). Maintain the CEO's complex calendar: Calendar "gymnastics" at its finest. Ensure all details are up to date, anticipate conflicts, resolve scheduling issues, and prioritize items based on their needs. Some arranging of personal tasks and coordination with personal calendaring will also be required. Handle cursory review and detailed mark up of any contracts or proposals submitted to the CEO. Monitor the CEO's email: organize and prioritize emails, draft responses that need to be addressed directly by CEO and respond to any emails that can be handled without the CEO being directly involved. Prepare the CEO for all meetings and have all documents prefilled for the CEO to review prior to final submissions to clients. Anticipate the CEO's needs: Be extremely knowledgeable of individual preferences and expectations and work proactively to prevent problems before they develop. Prepare background research and materials such as background notes for meetings, handouts, and presentations for meetings and conferences. Organizing and maintaining confidential files, records, and documents is a key aspect of your role. You will also assist in data gathering and research for strategic decision-making. Maintain the Company Office and all operating systems. Be the primary point of contact for all technology-related matters and supply orders. Gather and assemble slides and create presentations and offering memorandums for key stakeholders and investors. Reconcile expense reports for the CEO, maintaining compliance with company policies. Assist in ad-hoc projects, conduct in-depth research assignments, and contribute to the creation of presentations essential for strategic decision-making. Maintaining the highest level of confidentiality regarding sensitive company information and CEO matters is paramount. Trust and discretion are core attributes of this role. BENEFITS, REQUIREMENTS & PREFERENCES Minimum of 5 years of career experience with increasing responsibilities in the multi-family and real estate operating development industry required, with at least 3 years with a Philadelphia based real estate firm. Bachelor's degree with 10+ years of overall career experience Prior experience supporting C suite level employees. Must be proficient in all G Suite applications. Willingness to learn and utilize advanced techniques (AI) to improve the way we work; getting it done in cutting edge ways. ChatGPT, BrightMLS, Square Space/Web Design, Asana (or similar project management software), Appfolio, Procore/Buildertrend, experience is a plus. Expected in office hours are 8am-6pm, Monday-Friday. Design Pro offers a competitive benefits package including medical benefits, long term/short term disability, life insurance and 401k. Employees also have the option to invest in select projects. Compensation for this position is a base of $80,000 with up to $20,000 in annual bonuses. Employee discounts on purchasing or leasing our exceptional range of company properties, allowing you to experience the quality of our developments firsthand. How to Apply: If you are ready to embark on this exciting journey with Design Pro Development LLC, we invite you to submit your resume and a thoughtfully crafted cover letter that highlights your qualifications and relevant experience. Please include 3 references in the body of your email, where you envision your career to be in 3, 5, & 10 years, as well as your 3 largest career accomplishments. Please send your application to ********************** and ********************** with the subject line "Executive Assistant Application - [Your Name]." Design Pro Development LLC is an equal opportunity employer, committed to fostering a diverse and inclusive workforce. We welcome applicants from all backgrounds and walks of life to apply. We sincerely thank all applicants for their interest; however, only those selected for an interview will be contacted.

The National Board of Osteopathic Medical Examiners (NBOME) is seeking a dynamic and experienced Administrative Assistant to support the Professional Development Initiatives and Communications Division with Core Competency Capstone for DOs (C3DO) and other administrative needs. Hybrid Work Schedule: Two days remote (Monday & Friday) and three days onsite work (Tuesday through Thursday). Responsibilities Administrative support for C3DO, including but not limited to: Monitoring of the pilot schedules Maintenance of program management files and of secure file sharing site for C3DO participants Maintenance of the C3DO email inbox Other duties as assigned by Supervisor or Senior Leadership staff Meeting Support Responsible for support of team meetings, committee meetings, and workshops, assisting with meeting scheduling, as needed. Communication with invitees, staff, and vendors; Adherence to meeting support checklist; Meeting minutes; Attendance at meetings and related events; may include evenings and weekends. Qualifications: High School Diploma or equivalent Minimum 1 year experience in administrative support roles. Experience with Zoom or Microsoft Teams preferred Intermediate proficiency with Microsoft Outlook, Excel, PowerPoint, Word, SharePoint Strong time management and organizational skills Strong written and oral communication skills

Job Level: Administration Reports To: President / CEO EEOC: Professional Administrative Assistant We are looking for a reliable and detail-oriented Administrative Assistant to work closely with our Executive Assistant and support our leadership team and multiple departments. This role focuses on administrative coordination and day-to-day support to help keep the organization running smoothly. The Administrative Assistant will assist across our Commercial, Construction, Multifamily, Hospitality, and Executive teams and must be comfortable handling a wide range of tasks while maintaining organization, confidentiality, and professionalism. Our company owns and self-manages a diverse portfolio of multifamily, commercial, and hospitality properties across Pennsylvania, Florida, and New Jersey, in addition to a growing tequila brand. This position requires sound judgment, strong organizational skills, and the ability to anticipate needs before they arise. Key Responsibilities: · Schedule meetings and travel while managing competing priorities and ensuring timely communication · Handle, prioritize, and direct incoming calls, emails, and correspondence · Draft, edit, and review correspondence and documents for executives · Assist with personal tasks such as bill payments, appointment scheduling, and travel arrangements · Maintain and organize electronic and paper files to ensure easy access and accurate recordkeeping · Take meeting minutes and distribute notes, as appropriate · Provide administrative support across departments including Commercial, Construction, Multifamily, Hospitality, and Executive teams · Order, track, and maintain office supplies · Handle sensitive and confidential information with discretion · Performs other duties as assigned Qualifications: · 3+ years of experience in an administrative or office support role · Strong organizational skills and attention to detail · Ability to manage multiple tasks and shifting priorities · Clear and professional written and verbal communication skills · Comfortable working collaboratively and taking direction from senior staff · Proficient in Microsoft Office, Google Workspace, and general office tools Working Conditions: · Works in a collaborative office environment Physical Demands: · Ability to physically access all interior parts of the office · Ability to push, pull, lift, carry, or maneuver items with a weight of up to twenty (20) pounds independently and fifty (50) pounds with assistance Salary $45,000-50,000/yr

The Executive Assistant provides pivotal support to company executives, ensuring efficient operation of the leadership. Responsibilities This role encompasses a wide range of responsibilities, from managing calendars and communications to prioritizing projects and tasks. This position plays a crucial role in preparing documents for meetings, coordinating travel arrangements, and maintaining comprehensive records. Anticipating the needs of the business leaders is crucial for success of this role. Qualifications · Strong organizational skills which allow high priority items to be prioritized efficiently. · Must be able to multitask, with the ability to pivot between tasks swiftly in response to urgent needs. · Strong time management skills to meet deadlines effectively. · Advanced communication skills are necessary for clear and concise interactions, both written and verbal. · Technological proficiency with the ability to use various software and platforms for their daily tasks. · Problem-solving and decision-making skills are essential for navigating the complexities of the role. · Discretion and business acumen are required to handle sensitive information and understand the intricacies of the business environment. · Previous experience supporting global leaders is preferred. · Needs minimal direction, completes tasks on time, and is proactive.

A family owned business in Langhorne is looking to add an administrative assistant to their team due to their long-time administrator retiring. This position will have the ability to cross train with the outgoing admin for 2-3 months and get up to speed before taking over all responsibilities. A successful candidate will have great communication, disposition, and ability to provide customer support. Luckily we have placed two people at this organization in 2025 so we can shed light on the culture and experiences over other individuals during on boarding. Customer Service & Warranty Manage customer service files after home closings. Email homeowner guides and welcome information. Receive service requests and issue work orders to appropriate contractors. Follow up with vendors to ensure timely completion of service tasks. Close out service orders and requests in the system. Send reminders for 60-day and 1-year warranty milestones. Schedule warranty inspections with homeowners and field representatives. Track all service and warranty work through spreadsheets. Office & Administrative Support Retrieve and process mail daily. Apply postage and maintain postage supplies. Track and update printer page counts as required. Support accounting with check runs. Order office supplies using established accounts (office supply vendors and online platforms). Vendor & Insurance Coordination Track expiring insurance certificates weekly using internal reports. Contact vendors to obtain updated certificates. Update expiration dates in the internal system. Maintain certificates in physical and digital files. Contract Support Assemble and send contracts via electronic signature platform. Collect required vendor documentation (including insurance). What You Bring 5+ years experience in a similar position. Strong organizational and multitasking skills. Excellent follow-up and communication with homeowners, vendors, and internal team members. Able to manage multiple deadlines and maintain accurate records. Comfortable learning proprietary software and working in spreadsheets. Customer-focused mindset with attention to detail. View the full list of our open positions here: Main Line Search Job Openings

Junior Database & CRM Assistant We are seeking a motivated and detail-oriented Junior Database & CRM Assistant to join our growing team. This role is well-suited for an early-career professional or recent graduate who is comfortable working with data, enjoys keeping systems organized, and is eager to learn more about database and CRM administration. Experience with Salesforce is helpful but not required - candidates with strong database or data management experience in other systems are strongly encouraged to apply. The Junior Database & CRM Assistant will support the day-to-day maintenance of our databases and reporting tools, helping ensure data accuracy and usability across teams. This role offers hands-on learning opportunities, mentorship, and exposure to CRM systems, reporting, and business operations. All qualified applicants are encouraged to apply - please submit your resume for immediate consideration. Key Responsibilities: Provide basic day-to-day support for internal users related to database and CRM systems (Salesforce or similar platforms). Assist with maintaining, updating, and organizing data to ensure accuracy and consistency. Support the creation and distribution of standard reports and dashboards. Perform routine data audits, data cleansing, and validation tasks. Assist with data imports, exports, and updates using established tools and processes. Help document data processes, reports, and user guides. Escalate more complex system issues to senior team members as needed. Collaborate with teams such as Sales, Marketing, and Finance to support basic reporting and data needs. Qualifications: Associates degree or higher required Some hands-on experience or coursework related to databases, data management, CRM systems, or reporting tools. Strong attention to detail and comfort working with data. Basic reporting or spreadsheet experience (Excel, Google Sheets, or similar). Willingness to learn new systems and processes, including Salesforce. Strong organizational skills and a positive, team-oriented attitude. Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion. 47575 #PHILLYAFT

Position Title: Facilities Assistant (Part Time) Duration: 3-6, months Contract on W2 (Possible extension) Work Schedule: 20 hrs/wk (5 days a week) Perform various functions in support of Authority initiatives including but not limited to distribution of mail and deliveries, maintaining vehicle fleet and stocking and distributing office supplies and other duties as assigned. Residency in New Jersey is a requirement for consideration for this position in accordance with the New Jersey First Act. Essential Duties and Responsibilities: Mail pickup and delivery with other state agencies. Provide hand delivery/special handling delivery service at request of staff. Inventory control and ordering of office supplies, refreshment items supplied by the SDA & toner. Maintain and monitor copier and printer paper stock for all copiers and printers and change toner when needed. Record and report copier and Postage systems readings as required. Process all known incoming checks (Record, copy and hand deliver to Cash Management Division). Assist with various functions to support and maintain vehicle fleet, monthly & quarterly reports. Paperwork follow-up. VRS maintenance. Assists other personnel by lifting & relocating heavy boxes and supplies. Monitor and assist with relocation of office equipment and furniture as needed Backup for others within Facilities. Perform various tasks as needed. Required Skills and Abilities: Ability to multi-task and demonstrate flexibility in job assignments. Must have good communication and organization skills. Must be detail oriented. General computer skills and knowledge of Microsoft Office Suite. Ability to identify problems and take initiative to solve. Required Education and Experience: High School diploma. One-year general work experience. Physical Demands: Daily lifting of heavy files. Must be able to lift 25 pounds. Certificates and Licenses Required: Valid driver's license.

Lesco Paper & Box Company has experienced high growth in the packaging industry. We are seeking a Receptionist/Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: Answer, screen, and transfer incoming calls Enter cash receipts in computer system Mail or email out customer invoices Administrative office tasks Document management, filing, sorting, scanning, and data entry Qualifications: Proficient with Microsoft Word and Excel Previous experience in office administration or other related fields Ability to prioritize and multitask Excellent written and verbal communication skills Strong attention to detail Strong organizational skills

Enjoy what you do every day! Join the Crew at Trader Joe's. We're looking for leaders who enjoy helping customers and who can lead teams that create WOW experience for our shoppers. If you: * Thrive in a collaborative environment * Want to hone your leadership skills * Learn how a successful brand delivers * Be part of an amazing growth company * And have fun at work We just might be the place for you! What do we do? With over 570 stores nationwide (and growing), we are looking for talented leaders to join our Crew. Our Mates (Assistant Store Managers) lead and develop Crew Members through role-modeling, direction, and support. As leaders, Mates: * Work in teams and get to know the Crew. * Improve the quality of store life. * Coach others to be their best. * Model behavior that supports our values. Other daily responsibilities include: * Operating the cash register in a fun and efficient manner. * Bagging groceries with care. * Stocking shelves and receiving loads. * Making the store a welcome place for customers and Crew. Is it you? To begin your journey and join our Crew as a Mate, we'd want you to have: * 3+ years of recent retail, restaurant, or hospitality experience * 2+ years of recent experience at the management or supervisory level * A high school degree or equivalent * A history of developing individuals and teams through empowerment and integrity We can't wait to meet you! Come visit us in person at our Job Fair! Trader Joe's is an equal opportunity employer and is committed to hiring a diverse Crew.

For description, visit Google Docs: ************* google. com/document/d/1HC5hi1rEXw5XJuJFcVWVNCRvXXlV0crhmc3AsmqShSk/edit?usp=drive_link

Groundworks of Philadelphia, A Groundworks Company, is seeking a talented Production Administrative Assistant to join their team in Montgomeryville, PA! The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks. This position handles workflow for customer service calls, production and service technician interaction. Support administrative needs of a busy customer service-based industry. Job Responsibilities: Provide administrative support for timekeeping Create weekly job packs Create and close purchase orders Ensure office equipment is in working order to include scheduling maintenance Great customer experiences and service is how we built our reputation. You will be the right fit is you believe in serving people and solving problems. Setting and confirming install dates Mailing customer information packets Following up with customers on a variety of issues Updates customer records for accuracy What is to join our team as a Production Administrative Assistant: High School Degree/GED 1-2 years Administrative Assistant experience preferred Previous call center or customer service preferred Must be positive and motivated with excellent communications skills Ability to adapt quickly to changes in work strategy Excellent computer skills Great oral and verbal communication What we provide for our employees: Competitive Hourly Pay $18-$19/hour Employee Ownership Superior training will ensure you start with immediate success Competitive and rewarding, family-oriented culture Advanced leadership training opportunities World-class training and support World-class training and support Benefits include Medical, Dental, Vision, Long/Short Term Disability, Life insurance, 401(k) with a company match, and 2 weeks paid time off including 6 holidays Groundworks is the leading provider of Foundation Repair, Crawl Space Encapsulation, Basement Waterproofing, and Concrete Lifting & Stabilization. With locations across the USA and Canada, Groundworks is the leading foundation solutions and water management company in North America! Recognized as a Top Workplaces USA™ company and offering employee ownership for everyone, we're building something that just can't be replicated. And we're on a mission to change an industry like never before! We're unique here at Groundworks. We are all connected through the same vision, mission, and values, and we are stronger together. We're proud to be the Groundworks Tribe! Our highly trained teams have decades of experience delivering innovative solutions, unmatched quality, and industry-leading warranties, helping homeowners everywhere protect and repair their most valuable asset - their home. When customers choose a local Groundworks company, they can feel confident they're hiring the trusted local experts who will ensure the job's done right. When you choose Groundworks, you'll join thousands of Tribemates who are making history.

Job DescriptionWe know that many in our healthcare community have been affected by recent workforce changes. At Greater Philadelphia Health Action, Inc., we are dedicated to creating opportunities where your compassion and skills continue to make an impact. GPHA, a non-profit organization that was founded in 1970, is hiring Full-time Virtual Assistant Monday through Friday, 8:30 AM to 5:00 PM, at multiple locations: Carl Moore Health Center, 1401 S. 31st St. Phila., PA 19146 Chinatown Medical Services, 432 N. 6th St. Phila., PA 19123 Frankford Ave Health Center, 4500 - 4510 Frankford Ave. Phila., PA 19124 Hunting Park Health Center, 1999 W. Hunting Park Ave. Phila., PA 19140 Southeast Health Center, 800 Washington Ave. Phila., PA 19147 Woodland Ave Health Ave, 5000 Woodland Ave. Phila., PA 19143 Candidates must obtain a high school diploma (or GED) and at least one year's experience working in a medical setting and be able to type at least 60 words per minute. Able to interact with people compassionately and effectively while gathering necessary information, making independent decisions, and working well with others. Bilingual is desired but not required. Specific Responsibilities and duties include proficiency in extracting vaccine information from Electronic Health Record (EHR) systems and performing various scheduling and tracking tasks for any pending lab work, immunizations, and referrals. Assist with Telehealth registration and triage. Assist patients by providing education and preparation for procedures related to referrals and obtaining pre-certification authorization codes for diagnostic procedures. Schedule patients with internal providers accurately, complete clerical and clinical tasks from EHR task boxes, and participate in care gap closure projects. Providing backup coverage for site patient-centered representatives as needed. Operates the paging/telephone system if needed. Greets and provides direction/information to patients, visitors, guests, and sales representatives professionally and cordially. Attend all mandatory staff development/training sessions and staff meetings. Enter and update patient's demographic information accurately and timely. And perform other duties as assigned by the supervisor. GPHA offers GREAT PAY, Performance BONUSES, Comprehensive Medical, Dental, Vision, Life, and LTD Insurance. We also offer 401k with a very lucrative company match, Employee Assistance and Self-Care, and Professional Activity, Educational, and Tuition Reimbursements, Paid Vacation, Paid Sick, Paid Personal Days, Paid Educational Days, Holiday Pay, and Loan Forgiveness. At Greater Philadelphia Health Action, Inc. (GPHA), we respect diversity and promote equity through action, advocacy, and policy through a dedicated team of representatives committed to listening, learning, and enacting systemic change. We create different channels, outlets, and programs to enhance safe spaces within GPHA, creating a shared understanding and language around justice, diversity, equity, and inclusion. GPHA is an Equal Opportunity Employer. GPHA does not and will not discriminate in employment and personnel practices to include hiring, transferring and promotion practices on the basis of race, color, sex, age, handicap, disability, religion, religious creed, ancestry, national origin, or any other basis prohibited by applicable law. Join a network that values dedication, balance, and purpose. Visit us at ***************

Arsenault is a professional staffing firm, working with organizations across the country to place exceptional candidates. We are looking for a Data Entry Specialist responsible for collecting and organizing information to be entered into systems. Your Specific Duties Will Include Enter customer and vendor information into databases as collected upon contracts, forms, or spreadsheets. Scan and print required documents needed to collect information for data entry. File and organize paperwork used to enter data into programs to keep a record of original document. Specific qualifications for the position include: Attention to detail Ability to work independently Prior data entry experience Let one of our recruiters assist you in finding and preparing for interviews with our clients. Whether you are interested in a direct-hire, temp-to-hire, or temporary position, Arsenault can help you to put your best foot forward. Contact us today!

Our Customer Service Administrator will provide program coordination along with performing administrative functions for our clientele. They interact with NeuroPath Healthcare Solutions clients by ensuring they receive the services they need and resolving any complaints. Who We Are : At NeuroPath Healthcare Solutions , we provide comprehensive technology driven healthcare solutions for healthcare organizations, including hospitals, long term care, outpatient facilities, and residential treatment. We are focused on acquiring the best talent. We want our Customer Service Administrator to be internally motivated and adaptive. We value our fast -paced team dynamic and are looking for individuals who embody our core values as a client focused organization. Duties/Responsibilities: · Interacts with clients via telephone or email, to provide support and information on products or services. · Collects and enters requests for new or additional services. · Assigns and schedules services. · Fields client inquires and complaints; when the issue is beyond the representative's knowledge, forwards to the assigned specialist or other appropriate staff. · Performs client satisfaction calls. · Ensures that appropriate actions are taken to resolve clients' problems and concerns. · Maintains client accounts and records of client interactions with details of inquiries, complaints, or comments. · Attends in -service training as required by regulation. · Adheres to all agency administrative and clinical policies and procedures. · Performs other related duties as assigned. Requirements Skills/Abilities: · Excellent communication skills including active listening. · Service -oriented and able to resolve customer grievances. · Proficient computer skills with the ability to learn new software. · Must consent to and pass a formal background check including fingerprinting. · Bilingual (Spanish Speaking) is a plus. Education and Experience: · High school diploma or equivalent with at least three years relevant experience · Associates degree or equivalent with at least one -year related experience. · Customer service experience required.

Nemours is seeking a Department of Surgery Intern (Part-Time) to join our team in Wilmington, DE. This is an intern-level that will provide assistance with routine operations and procedures in the Department of Surgery. The intern will provide administrative support to the clinical and administrative leaders from the Department of Surgery and facilitate and coordinate multi-faceted activities and projects on behalf of the departmental leadership to include Chairs, Administrators, and Directors. Essential Functions: * Assist in the coordination and support of departmental and divisional projects and initiatives. * Participate in departmental continuous improvement activities; create reliable methods for standard work. * Support the Surgical Coordinators scheduling cases and visits, obtaining authorizations, and assisting patient throughput. * Coordinate and maintain oversight of calendars to ensure an accurate schedule. Coordinate meetings as directed. * Accurately prepare and process payment requests, dues/license payment and associate reimbursements. * Provide administrative support to department leaders and clinical providers including preparation of correspondence, maintain departmental spreadsheets, etc. Job Requirements: * Must be currently enrolled in or a recent graduate of a Bachelor's degree program. * Technology aware and proficient. * Excellent team and interpersonal skills. * Ability to work independently and learn quickly. * Excellent communication skills. * Ability to function in a collaborative environment. * Innovative thinker.