Administrative assistant jobs in Iona, FL - 168 jobs

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems. Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors. At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

Job Description The Office Services Assistant is responsible for providing onsite support for our client location at Fort Myers office. The ideal candidate will be hard-working, professional, able to undertake a variety of office support tasks and work diligently under pressure. URGENT! Position available to start as soon as possible. Office Services Assistant Responsibilities: • Document Services - Copying, Scanning, Filing, Printing, Case Management Software, Routing and Editing, etc. (confidential documents) • Mail - Scanning and routing incoming mail, posting and sending urgent matters accordingly. Prepare outgoing mail (envelopes, packages, FedEx, etc.) • Office Rounds - Pick-up and delivery of Copy/Scanning work, Mail and/or packages. • Assist Office Administration in daily tasks or follow ups on client matters or office needs. • Provide Excellent Customer Service • Perform other office duties as assigned • Make coffee during the day (morning & afternoon) • Empty dish washer and clean up anything dirty on the sink. • Inventory for kitchen supplies (coffee pots, cups, napkins, etc...) Office Services Assistant Qualifications: • Excellent communication both verbal and written • Customer Service Experience • Strong organizational and multi-tasking abilities • Disciplined and a willingness to learn • Professional appearance and demeanor • Comfortable with PC and Microsoft Suite environments Location: Fort Myers - IMMEDIATE OPENING (1) Job Type: Full-time Monday to Fridays Pay: $17.00 - $ 20.00 per hour (It is open to negotiations and will depend on the candidate's experience Hours: 8-hour shift (Possible overtime from time to time) Company Website: ********************** Benefits: • 401(k) • 401(k) matching • Paid time off • Dental insurance • Flexible spending account • Health insurance • Referral program • Retirement plan • Vision insurance

The Administrative Assistant I provides administrative support to the Associate Deans of the College of Arts and Sciences (CAS). Acting under general supervision, the position anticipates management or unit needs, proactively solves problems and handles issues. Typical duties may include but are not limited to: * Provides administrative assistance to the CAS Associate Deans, including responsibilities such as managing calendars, composing correspondence, pulling reports, editing presentations, and handling travel arrangements. * May supervise front desk student staff. * Collects and processes student forms and faculty paperwork, including change of grade, Incomplete Grade Agreements, syllabi, and Dean's list letters. * Coordinates grade appeals at the direction of the CAS Associate Dean of Students. * Coordinates a wide variety of projects, such as events, conferences, and meetings. * Maintains office supply inventory and interacts with vendors. * Serves as the liaison to various constituents through correspondence, phone, and in-person contact, including responsibility for unit reception and management of Dean's signature logs. * Coordinates office operations including basic website updates., * Creates or maintains unit filing systems or workflows, and maintains confidential information. * Manages the sign-in and out College truck and golf cart. * Tracks end of term grade submissions and sends reminder emails. * Works alongside Academic Coordinator to create year end reports for grants including: Seidler, Professional Development, and Student Experiential Learning Fund. Other Duties * Performs other job-related duties as assigned. Additional Job Description Required Qualifications: * This position requires a high school diploma and six years of full-time experience directly related to the job functions. * Relevant administrative support experience. * Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook). * Any appropriate combination of relevant education, experience, and/or certifications may be considered. Preferred Qualifications: * Bachelor's Degree from an accredited institution in an appropriate area of specialization. * Work experience in a higher education setting. * Experience with Workday, Tableau, Cognos, Banner, and Gulfline. Knowledge, Skills & Abilities: * Knowledge of general office procedures. * Knowledge of budget control principles, practices, and procedures. * Excellent interpersonal, verbal, and written communication skills. * Strong organizational skills and an ability to prioritize and complete simultaneous projects when numerous and competing demands are involved. * Ability to operate personal computers with proficiency and learn new applications and systems. * Ability to accurately prepare and maintain records, files, and reports. * Ability to work successfully as both a member of a team and independently with minimal supervision. * Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment. * Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure. * Ability to effectively manage the work of others by providing information, guidance, and motivation. * Ability to interpret and apply laws, regulations, policies and procedures consistently. * Ability to analyze and solve problems, draw valid conclusions, and/or develop appropriate alternatives where applicable. * Ability to maintain confidentiality and discretion at all times. Pay Grade 15 FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.

Exciting Opportunity: Moorings Park Grande Lake Assisted Living Community, GardenView partners will play a vital role in enhancing the lives of our residents by providing comprehensive support across dining, activities, and personal care while fostering meaningful relationships based on the Best Friends™ Approach to dementia care. This philosophy prioritizes respect, dignity, and engagement, ensuring that each resident feels valued, understood, and supported. Moorings Park is looking for an Office Services Assistant . The Office Services Assistant in our assisted living facility is responsible for preparing and filing residents' records, scheduling, answering, and transferring all telephone calls in a courteous and professional manner, giving information, direction and other appropriate assistance to residents, staff and visitors; performing the clerical duties of the Medical and Nursing Departments to assure that documentation for all medical record information is in compliance with established facility policies and procedures, and State and Federal regulations; coordinating and overseeing scheduling of the nurses and therapists to ensure resource utilization and compliance with physician's orders and visit authorizations; performing patient intake, including the completion and filing of all necessary records and assist with tracking of medical supplies. Contributions: Answers phone, taking messages and forwarding messages and calls to appropriate parties. Tracks call lights through S.A.R.A. and notifies staff of pending calls. Completes monthly schedule for Licensed Nurses and Resident Care Assistants, coordinating PTO requests with Administrator. Maintains stock of central supplies, forwarding purchase requests to Administrator. Maintains an adequate supply of Resident Admission Packets. Inputs monthly data for quarterly reporting. Assists the nurses with scheduling resident appointments, arranges transportation and escorts. Prepares daily Transportation Calendar and presents information for daily Stand Up. Assembles records after discharge and files them in the established order. Inputs timekeeping data into central timekeeping system to maintain time and attendance and generate accurate reports. Maintains current resident roster, resident trust fund program and ECC list. Maintains continuing education training for all nursing staff. Maintains the security of health information systems and medical records. Assures physical protection is in place to prevent loss, destruction and unauthorized use of both manual and electronic records. For example, assures safeguards are in place such as sign-out systems, and systems for securing file cabinets and file rooms where overflow and discharge records are stored. Assures systems are in place to maintain confidentiality of manual health information. Manages the release of information functions for the facility including review and processing of all requests for information. Maintaining facility policies and standards of practice to assure release of information requests are appropriate and meet legal standards and is processed in accordance with facility policies and procedures. Maintains systems for filing, retention and destruction of overflow records and discharge records in accordance with facility policy and relevant. Assures systems are in place to maintain up to date resident-specific information in the computerized clinical information system and completes data entry functions as applicable. Orders and maintains a proper inventory of all medical record forms and distributes to appropriate staff. Maintains a current Medical Record Policy and Procedure book, including consultant reports. Reviews all schedules to ensure the agencies best operations of standards are met for productivity and resource utilization Schedules per -diem clinicians and resolves appointment conflicts or questions from residents. Updates and scans documents in the electronic health records (EHR) Comply with applicable federal, state, and local laws, rules, and regulations; maintains knowledge of and follows all company policies and procedures. Obtain knowledge and demonstrate the principles of Moorings Park, person directed care and successful aging philosophies and their inherent core values of commitment, respect, compassion, dedication, teamwork, and quality. Team member will support, actively participate, and act in accordance with the principles of the Moorings Park service culture and be familiar with and fluent in the language and service pillars of Moorings. Acknowledge and greet all residents, guests and team members with utmost courtesy and urgency. Ensure visitors sign in; validate the nature of their visit and notify resident or team member of the visitor. Provide high levels of resident engagement. Answer phones and other communication devices promptly and transfer messages to the appropriate party. Handle inquiries and release information in accordance with established policies and procedures. Clearly communicate emergency information including fire, severe weather, missing person) to residents, guests and team members using community procedure. Perform administrative tasks for supervisor, residents and guests as requested. Receive and ensure distribution of mail and other deliveries to the appropriate residents or department. When desk coverage is available, deliver packages and perishables to resident homes. Job Requirements: Excellent oral and written communication skills in the English language required During emergencies or natural disasters may be required to be on duty for the duration of the disaster. High school diploma or equivalent. Training as a Medical Records Secretary or equivalent preferable, but not mandatory. Long term care or healthcare experience preferably. Knowledge of medical terminology. Minimum two years' experience working in a office setting. Proficient with MS Office (Word, Excel and Outlook). Moorings Park Communities, a renowned Life Plan organization includes three unique campuses located in Naples, Florida. We offer Simply the Best workplaces through a culture of compassionate care for both our residents and our partners. Simply the Best Benefits for our partners include: FREE health and dental insurance FREE Telemedicine for medical and behavioral health Vision insurance, company paid life insurance and short-term disability. Generous PTO program HSA with employer contribution Retirement plan with employer match Tuition reimbursement program Wellness program with free access to on-site gym Corporate discounts Employee assistance program Caring executive leadership

Who we are For more than 40 years, Reworld has been a leader in sustainable waste solutions, providing our customers with innovative solutions that help them achieve carbon-negative outcomes. Our Vision Reworld is leading the charge to a carbon-negative future through revolutionary sustainable materials management solutions that reduce, reuse, recycle and reimagine waste for the benefit of society and the environment. Our Business Reworld partners with businesses by offering cutting-edge engineering and innovative solutions, to help customers reduce, reuse, recycle and recover value from waste streams and meet or exceed their sustainability goals. Our Value Reworld's differentiator comes from our ecosystem of technology, facilities and partnerships, trusted by the world's largest organizations to reimagine waste management for a smarter, more sustainable world. All that we're missing is you. Apply today! About the role Reporting to the Facility Manager, the Facility Administrative Assistant will provide vital support to our management team, Human Resources, and day-to-day operations. This multifaceted role demands self-drive, organization, and proficiency in Microsoft Office suite. Responsibilities include reporting, account reconciliation, supply procurement, and HR assistance. Position Responsibilities: Primary function is HR Administrative tasks including assistance with recruiting, interview coordination, new hires, training increases, benefit updates, etc. Confidential assistance with handling of employee issues when requested Communicates Corporate, Regional and Facility announcements and programs IT and Telephone liaison - communicate with corporate IT with issues and assist office personnel with IT questions/issues as applicable Liaison for Dimensions/timekeeping assistance and resolving issues Liaison with Payroll for Job Status Change processing, recordkeeping of changes Assist with coordinating and communicating meetings and events when requested such as tours, training, meetings, luncheons, and company parties; this may require the Administrative Assistant to adjust their schedule, at times, so they may be present to support these meetings and events Prepare/update excel spreadsheets, power point presentations, reports for management including operations, safety, and environmental, as well as assisting with special projects Maintain facility documents and offsite storage in accordance with the document retention policy Support community relations and other projects Support the Facility Safety Coordinator to manage safety documents and databases, provide updates on the status of safety programs, administer the Medical Surveillance program and track safety training Basic accounting/purchasing duties (AR, data entry) Supports the Facility Manager and other members of the management staff as needed Administrative assistance as necessary ordering supplies, sending and distribution of mail/UPS/packages, organizing meeting requests, travel arrangements, managing schedules, assisting employees with travel and expense reimbursements Qualifications: GED/HS Diploma Advanced knowledge level in MS Excel, PowerPoint and Outlook At least 5 years of experience in Executive Admin/Office Admin Accounting-based functions or in a related area (preferred) Excellent time management skills and ability to multi-task and prioritize work Physical Demands: While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and keyboard. What Reworld Offers You: Health Care Benefits - start 1st day of employment Wellness Program Incentives & Rewards 401k - match up to 7% Paid Time Off (Vacation & Holiday) Paid Parental Leave Short-Term & Long-Term Disability Benefits Tuition Reimbursement Employee Referral Bonus All Reworld positions require a candidate's ability to perform the duties and responsibilities of the role while upholding Reworld's Values, including (but not limited to) contributing to a safe and inclusive workplace, delivering results through trust, and building breakthrough capabilities. Please note that Level, Title and/or Salary may be adjusted based on the applicant's experience or skills. Our DEI Commitment Reworld is an Equal Opportunity Employer, has developed an Affirmative Action Program (AAP), and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability (including perceived disability, physical, mental, and/or intellectual disabilities), veteran status, liability for service in the Armed Forces of the United States, or any other characteristic protected by law. Know Your Rights (Click to view poster) If you are an individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site because of your disability. You can request reasonable accommodations by going to Reworldwaste.com and clicking on the ‘Contact Us' button. Under Inquires, select ‘Careers' in the Interest field, fill out all required fields including your message. In the message section, please note this is a ‘Job Application Accommodation Request'. Attention Staffing Agencies & Search Firms Reworld may sometimes selectively collaborate with staffing agencies and search firms (Agencies). Reworld will only consider candidates from Agencies with whom a signed agreement and a duly authorized work order (for a specific role) has been duly executed. Any unsolicited candidate submissions or candidate submissions from Agencies that do not meet these criteria, will be deemed invalid and ineligible for any fees.

The Isles of Collier Preserve is a premier master-planned community in Naples, Florida, spanning over 2,400 acres of pristine natural beauty. Inspired by the timeless charm of Old Naples, this award-winning development blends luxury living with nature, dedicating more than half of its land to lakes, preserves, and scenic waterways. Residents enjoy an active, outdoor-focused lifestyle with exclusive amenities such as the Isles Club, resort-style pool, fitness center, tennis and pickleball courts, kayaking, hiking trails and the Overlook Bar & Grill overlooking the Cypress Waterway. With over 1,800 coastal-themed homes-including single-family residences, villas, cottages, and coach homes, The Isles of Collier Preserve offers a unique combination of elegance, recreation, and sustainability just minutes from downtown Naples and its world-class beaches. Job Overview: The Landscape Administrator provides a wide range of office support functions to ensure the efficient operation of the Isles of Collier Preserve's landscaping vision, as well as serving as a key link between Landscape Manager, Landscape Specialist, and residents. Your Responsibilities: * Coordinate landscape work orders, schedule service calls, and track progress through completion. * Provide daily administrative support to the Landscaping Manager and Landscaping Specialist. * Performs accurate data entry, maintaining organized filing systems (both digital and paper), generating reports (e.g., work reports, inspection logs), and assisting with tracking information. * Assists with accounts receivable, inputting proposals, processing invoices, tracking payments, and performing basic bookkeeping functions. * Ensures daily work orders from landscaping crews and homeowners are accurately recorded and followed through completion. * Assists in the preparation of the landscape budget * Interacts with residents and assists with solving inquiries and concerns. Differs to the Landscape Specialist and Landscape Manager, when applicable. Skills & Qualifications: * Excellent attention to detail, time management, and the ability to prioritize tasks and manage multiple projects. * Proficiency with Microsoft Office Suite (Word, Excel, Outlook), and Landscaping specific computer applications. Generates requested reports. * Excellent verbal and written communication skills, with professionalism in managing sensitive and confidential resident information. * Ability to work independently or as part of a team and must possess problem-solving skills. * All other duties assigned by Landscape Manager, Landscape Specialist & HOA board * A high school diploma is typically required, with prior administrative or office experience preferred. An associate's degree or higher in a related field. * Familiarity with landscaping services, terminology, and operations can be beneficial, though not required. Physical Requirements: * Ability to lift 30 - 50 lbs. * Work in an upright standing or sitting position for long periods of time. * Reach with hands and arms. * Communicate, receive, and exchange ideas and information by means of the spoken and written word. Supervisory Responsibilities * Plans the activities of and schedules all food production and foodservice sanitation employees to maximize productivity while minimizing labor costs to achieve and improve upon budgetary guidelines. Hires, disciplines, and when necessary, recommends termination of food production and foodservice sanitation employees according to venue guidelines and policies. Schedule: Tuesday - Saturday, 8:30am - 5:00pm What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $26.00 - $28.00 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-MC1 Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national_****************************. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_****************************; we will respond in accordance with Local Law 144, within 30 days.

Location:Gulf Coast Medical Center -13681 Doctor's WayFort Myers FL 33912 and Lee Health Coconut Point 23450 VIA Coconut Point Bonita Springs 34135 Department: Clinical Learning Work Type: Full Time Shift: Shift 1/8:00:00 AM to 4:30:00 PM Minimum to Midpoint Pay Rate:$21.54 - $25.31 / hour Summary Responsible for a variety of coordinative and administrative support functions such as researching information, compiling data, preparing reports, monitoring and tracking of the budget, and coordination of projects/programs. Schedules assigned appointments, greets and directs customers, answers and directs phone calls, coordinates meetings and conferences; prepares correspondence, memoranda, agreements, agendas, contracts, technical charts, tables and other specialized materials, ranging from routine to complex. Establishes office procedures, creates and maintains filing systems. May perform timekeeping duties. Duties may vary by assigned department. Requirements Educational Requirements Degree/Diploma ObtainedProgram of StudyRequired/ Preferredand/or High School Diploma or EquivalentRequired Experience Requirements Minimum Years RequiredArea of ExperienceRequired/ Preferredand/or1 YearClerical/AdministrativeRequired Additional Requirements . State of Florida Licensure Requirements LicensesRequired/ Preferredand/or Not Required Certifications/Registration Requirements Certificates/RegistrationsRequired/ Preferredand/or US:FL:Fort Myers

About Us: Do you enjoy connecting with people? Are you the kind of person who loves making someone's day? Would you thrive in a positive, growth-focused environment where your work truly matters? If you said yes , you might be the perfect fit for our team! We're Berman Physical Therapy, a rapidly growing clinic in Naples, FL that specializes in helping people move better so they can avoid surgery and pain pills! Our unique culture is built on passion, positivity, and purpose, and our team is the reason our patients keep coming back and telling their friends. Check us out at **************** to learn more. About This Role: We're looking for an enthusiastic, people-loving Administrative Assistant to help us create a world-class client experience from the very first phone call to the final follow-up. Your mission is simple but powerful: help clients feel seen, supported, and excited to come back. You'll be the first impression for many clients and play a key role in keeping our schedule full, our clients happy, and our reputation growing. You're a great fit if: You're energized by talking to people and making genuine connections You can confidently handle conversations around pricing and scheduling You're organized, proactive, and detail-oriented You want to be part of a fun, mission-driven team that truly changes lives Core Responsibilities: ✅ Create an exceptional front desk experience that feels more like a boutique concierge service than a traditional medical office ✅ Handle inbound calls, schedule appointments, and follow up with leads ✅ Communicate value clearly, overcome objections, and build rapport with new and returning clients ✅ Keep the schedule optimized for efficiency and client satisfaction ✅ Maintain clean records: check-ins, payments, reconciliations, voicemails, and emails ✅ Encourage reviews, testimonials, and word-of-mouth referrals through relationship-building ✅ Support marketing and client retention efforts with thoughtful touches and follow-through ✅ Anticipate client needs and exceed expectations whenever possible What We Value: 💙 Connect Emotionally - Build real relationships, not robotic transactions 🌟 Create a WOW Experience - Go above and beyond for clients at every opportunity 🏠 Create a Family Environment - Make every person feel welcome, supported, and part of our community Compensation & Perks: 💰 $20-$25/hour based on experience 🌴 10 days paid vacation in your first year 🎄 Optional paid week off between Christmas & New Year's 📈 Growth opportunities within the company 🤝 A positive, family-like team culture that you'll actually enjoy being part of Ready to Apply? We're looking for someone who wants more than just a job-you want to be part of something meaningful. Click Apply Now and tell us why you'd be a great fit. We can't wait to meet you!

Benefits: Opportunity for advancement Paid time off Training & development Seeking 2 Part Time positions - Morning 7am - 1:30pm & Afternoon 1pm - 6:15pm. Do you enjoy daily interactions with peers AND children? How about starting your day off with endless smiles and high fives from children ages infancy through 5 years old? Candidates who are task oriented workers with laser focus attention to detail and who can manage to multitask and slay through the day would be an excellent match for this position. Responsible for confidential and time sensitive material. Proficient with MS Word and Excel. Able to work with others harmoniously. High Integrity. Superb listening and follow up skills. Must have excellent verbal and written communication skills. Must obtain 45 hours of childcare training with DCF within 6 months of employment. Familiar with DCF childcare rules and regulations (willing to provide training in this area). Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and oversee other staff. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Reports to Director and/or School Owner. Answer and direct phone calls. Organize and schedule meetings and tours. Produce and distribute correspondence memos, letters, faxes and forms. Maintain and create new child files. Order office supplies. Provide general support to visitors and information by answering questions and requests on telephone and email and in-person. Handle multiple projects. Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Maintain computer and manual filing systems. Reply to email, telephone or face to face enquiries. Develop and update administrative systems to make them more efficient. Resolve administrative problems. Receive, sort and distribute deliveries. Greet and assist visitors to the office. Support the teachers by printing and laminating materials as requested. Must be able to lift up to 35 lbs. in connection with handling of children for the facilitation of programs, child safety, and potential emergency situations. Related keywords: administrative a Compensation: $18.00 - $24.00 per hour

Receptionist HBK is growing, now a Top 50 accounting firm according to Accounting Today magazine and a Top 100 registered investment advisory according to Financial Advisor Magazine. Our hundreds of collaborating professionals have created and foster thousands of close, caring, supportive client relationships. Growth requires talent, so we continue to seek capable, dedicated professionals in all aspects of financial services. Our recruits choose their career paths. We want you to excel in your career as part of a dynamic team, and we provide the support and the resources to help you succeed. The breadth and depth of experience we offer you is unique in the marketplace. We are entrepreneurs working with entrepreneurs, owners working with people who are owners of small and mid-size businesses, the heartbeat of our country. We are more consultants than number crunchers, an influence in our communities as well as our clients and their finances. When we go home at night, we know we've made something happen for our clients. If you want a career that is all about helping people, you're the kind of person we're looking for. Please read on to discover if you could see yourself joining the HBK Family as our newest Administrative Assistant. QUALIFICATIONS High School Diploma or GED required Office experience or training required Receptionist experience required, at a high-end service provider (Law Firm, CPA Firm, etc.) preferred ESSENTIAL FUNCTIONS: Be prompt, efficient and complete when carrying out all tasks assigned by supervisors. Be courteous, pleasant, and helpful at all times. Maintain a neat and organized work environment. Manage records and files in an organized manner. Maintain strict confidentiality of all clients and firm business. Maintain good communication with supervisors to ensure work is performed accurately and efficiently. Work overtime during tax season and as needed throughout the rest of the year. Type financial statements, tax returns, correspondence, and other projects. Assist with inventory, ordering and receipt of office supplies, internal forms, and checklists. Answer phones in a professional manner, providing answers when possible and transferring calls or taking messages when needed. Open and close office location facility when needed. Deliver all in-coming mail and collect out-going mail in time for daily delivery. Assist with preparation of engagement letters Schedule meetings and appointments/arrange travel Proficient in the Microsoft Office Suite Knowledge of STAR Practice Management and CCH Axcess is a plus Follow firm procedures and comply with firm policies as outlined in the Human Resource Manual. BENEFITS WE OFFER: Competitive Compensation Lucrative New Business & Employee Referral Bonuses Anniversary Bonus Paid Time Off 401(k) plan with company match and profit sharing Medical, dental, and vision insurance Company Paid Life Insurance Affordable Short- & Long-Term Disability Insurance Affordable Accidental and Critical Illness Insurance 9 Paid holidays Annual Performance Reviews And Much More… HBK provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. #HBKCPA

What This Position is All About As the Fifth Avenue Club Assistant, you are client focused and take initiative to resolve problems. You seek out responsibilities and follow through on all projects and tasks. You also possess strong organizational skills and demonstrate attention to detail. Who You Are: A towering strength at winning over an audience with their perspective A thought leader, capable of creating a breakthrough strategy or transformative approach the most complex challenges A thought leader, trusted for inventive and game changing ideas to even the most complex challenges, constantly seeks improvement and new ways to do things by challenging convention You Also Have: Retail Experience Required Available to work a flexible schedule that can include nights and weekends Always portrays a professional and polished demeanor demonstrating confidence and a positive attitude Has the ability to interact professionally and respectfully with people As The Fifth Avenue Club Assistant, You Will: Have the ability to continue client relationships and address all client needs when consultant is not available, acts as a liaison between client and consultant Utilize good time management and prioritizes daily tasks Be computer literate and systems savvy Ad hoc responsibilities as needed Your Life and Career at SFA: Be a part of a team of disruptors focused on stores and redefining the luxury experience. Exposure to rewarding career advancement opportunities, from retail to supply chain, to digital or corporate A culture that promotes a healthy, fulfilling work/life balance Benefits package for all eligible full-time Associates (including medical, vision and dental) An amazing Associate discount Saks.com is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. *The above expected salary range may have some variability based upon factors including, but not limited to, a candidate's overall experience, qualifications, and geographic location. If you are interested in the role, we encourage you to apply and, if selected to move forward in the interview process, you will have a chance to speak with our recruitment team regarding your specific salary expectations.

Support managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner. Attend meetings and take accurate minutes. May responsible for accurate and timely physician credentialing. May direct and lead the work of others. May manage and coordinate administrative programs and office activities. Create spreadsheets, manage databases and prepare presentations, reports and documents as needed. Answer telephones and take messages or transfer calls. May cover the reception desk when required. Calendar management, schedule appointments, update calendars and arrange staff meetings

The Administrative Assistant is entrusted with the pivotal responsibility of managing all administrative functions at the branch level. Reporting directly to the Branch Manager and maintaining proper contract records with corporate. This role ensures meticulous adherence to company policies and processes while maintaining efficiency and effectiveness in branch operations. Key duties include coordinating administrative tasks, supporting team members, and facilitating seamless communication between branch and corporate entities. The Administrative Assistant serves as a crucial link in maintaining organizational integrity and operational excellence. Position Duties * Demonstrate effective communication skills when interacting with all personnel at the Branch and Corporate Levels. * Answering inbound phone calls. * Maintain an appropriate level of confidentiality. * Process appropriate internal and external correspondence related to job files. * Process appropriate field documents and correspondence. * Process all related material and subcontractor documents. * Assist and process all accounting/financial processes as assigned. * Complete HRIS (Bamboo HR) tasks including but not limited to new employee orientation, completion of background screenings, ensuring completion of required paperwork, and acting as a liaison for employees in HR-related matters. * Coordinate accident/incident reporting regarding workers' compensation and auto liability. * Provide backup/assistance to other administrative personnel as necessary. * Direct customer contact relating to scheduling, billing, and collections for contract customers. * Assist the Branch manager, as requested during administrative review and evaluations. * Provide technical support/assistance to administrative personnel. * Manage the location's office supplies budget and inventory. Experience, Education and General Requirements (Minimum) * High School Diploma or Equivalent. * 3-5 Years of Administrative Experience. * Experience in HRIS/ATS systems (Bamboo HR Preferred). * Experience in Bookkeeping with strong numerical proficiency. * Proficiency with Microsoft office and related products. * Driver's license with reliable transportation * The ability to Pass a 10 Panel Drug screen, and Background check. * Must have at 3-5 years of experience in construction administration and/or accounts receivable/accounts payable billing and job costs in the construction field. * Good customer service skills and the ability to work with a multitude of people and personalities Experience, Education and General Requirements (Preferred) * Completion of an Associate's degree or equivalent certification program * Experience with Microsoft Dynamics GP and Bamboo HR. * Experience with contracting and permitting. Attention Applicants: We are seeking candidates with 3-5 years of experience in construction administration and accounts receivable/accounts payable billing and job costs in the construction field. Experience in the fire sprinkler trade is preferred. Please note that only applicants who do not meet these criteria may be contacted. All are encouraged to apply. Wiginton Fire Systems proudly stands as a 100% employee-owned company within the fire protection industry, steadfast in our commitment to delivering top-tier solutions to our valued clients. We are actively seeking a dedicated and detail-oriented individual to join our esteemed team in the role of Administrative Assistant. Our ideal candidate is genuinely eager to learn and grow with us. With over 50 years of awesome history, we're more than just a workplace - we're building a legacy. If you're keen on being part of our ongoing success story and creating your meaningful career journey, then Wiginton Fire Systems is the perfect place for you. Come join us and let's shape the future of fire protection together with enthusiasm and purpose! Benefits Benefits: * 401(k) * 401(k) matching * Employee Stock * Dental insurance * Health insurance * Life insurance * Paid time off * Retirement plan * Tuition reimbursement * Vision insurance

About Us At Apple Roofing, our purpose is to build a sweeter experience - for our teammates, our customers, and our partners. We do this by putting people first, making it easy, and doing the right thing. We are seeking a high-energy, detail-oriented, and accounting-savvy Administrative Assistant to join our team in our Fort Myers, FL office. This role is ideal for someone who brings strong organizational skills, a proactive mindset, and a genuine passion for supporting both administrative and financial functions. In addition to traditional front-office responsibilities, this role will support basic accounting tasks such as accounts payable/receivable, AIA billing, and bookkeeping. The ideal candidate is not only accurate and efficient with data but also thrives in a fast-faced, people-first environment where culture fit is just as important as capability. What You'll Do: * Accurately and efficiently input company leads into our database. * Verify incoming lead data/emails for accuracy and completeness. * Answer and direct incoming phone calls to appropriate personnel or departments. * Greet visitors in a professional and friendly manner. * Provide general administrative support, such as filing, copying, and data entry. * Maintain the reception area to ensure it is clean, organized, and welcoming. * Monitor and manage office supplies and reorder as necessary. * Collaborate with internal departments to ensure data and records accuracy. * Assist with accounts payable and receivable processes. * Support accounting functions, including familiarity with AIA billing and basic bookkeeping. * Utilize or learn systems such as QuickBooks, Acculynx, and Sage Intacct (preferred but not required). * Identify areas for process improvement and make efficiency recommendations. * Prioritize and manage multiple tasks and deadlines effectively. * Perform other duties as assigned.

Job Title: Administrative Assistant, Full-time Reports to: Business Manager/Pastor Classification: Hourly/Nonexempt St. William Parish is seeking a full time administrative assistant to support the Parish office. Job Responsibilities Assist with answering telephone, taking messages and forwarding calls. Greet and welcome vendors, families, students, and other visitors. Check visitors in and inform employee of visitor arrival for pick up. Assist with data entry and clerical work as directed by Business Manager. Clerical work as assigned. Provide general information. Copy, file, and maintain paper or electronic documents and records. Help with hospitality set-up & breakdown. Assist with mass mailings & special events. Assist with other tasks, as needed, or assigned.

Reports to: Naples President Employment Type: Full-Time and On-site ABOUT THE COMPANY Join an independent wealth management company built on relationships, not transactions with a mission to help individuals and families preserve and grow their wealth with integrity, transparency, and a deeply personal touch. Clients are served across Southwest Florida and beyond, offering investment management, trust, and estate services with a boutique feel and institutional strength. The team is close-knit, community-minded, and committed to doing right by their clients-and each other. WHAT YOU'LL DO As the Receptionist, you'll play a vital dual role in ensuring the smooth operation of the office while providing high-level administrative support to senior leadership. You'll be the first point of contact for visitors and clients, creating a welcoming and professional environment. Reception Duties Serve as the welcoming face of the office-greet visitors and clients with warmth and professionalism. Answer, screen, and direct incoming phone calls. Provide general information and respond to basic inquiries. Manage incoming and outgoing mail and deliveries. Maintain a clean, organized, and presentable front desk and reception area. Schedule and manage meeting rooms and shared spaces. Must-Have Requirements Proven experience as a receptionist, administrative assistant or similar. Excellent communication skills with a natural sense of hospitality and professionalism. Strong organizational skills and attention to detail. Adaptable to last minute changes with a high sense of urgency. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and an interest in learning new systems. Familiarity with office equipment (printers, copiers, phone systems). Ability to maintain confidentiality and handle sensitive information. Experience working with leadership teams. Nice-to-Haves Experience in a professional or financial services environment. Familiarity managing vendor relationships or office budgets. WHY YOU'LL LOVE WORKING HERE You'll be surrounded by smart, kind, and driven colleagues who care deeply about their work and the people they serve. Health & Wellness: Company-paid comprehensive medical insurance. Optional dental and vision plans available at employee cost. Financial Benefits: 401(k) with an annual company contribution. Work-Life Balance: Generous PTO, paid holidays, and a supportive team culture. Wellbeing: Access to mental health resources and wellness initiatives. Culture: Annual team events, community involvement opportunities, and foster a respectful, inclusive workplace.

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Administrative Assistant in Arcadia, Florida. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your job will include: * Greet guests in a professional and friendly manner. * Maintain open communications with all property and regional staff. * Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company. * Process accounts payable within the automated accounting system. * Assist in processing procurement card reconciliations. * Organize and maintain files and order office supplies. * Research and implement company-sponsored activities. * Attend and participate in training programs and seminars as required. * Handle inquiries by telephone in order to back up property staff. * Run errands, including delivering various communications to guests or residents, as needed. * Perform other miscellaneous duties as assigned. Experience & skills you need: * High school diploma, or the equivalent experience. * 1+ year of office experience. * Strong communications and organizational skills. * Meticulous attention to detail. * Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems. * Willingness to work a flexible schedule, including weekends. In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants.

SEMINOLE CASINO HOTEL IMMOKALEE Hiring smiling faces and happy personalities! Only a 30-minute drive from Daniels & SR 82, a 25-minute drive from LaBelle, or a 40-minute drive from I-75 and Immokalee Rd. At Seminole Immokalee Casino and Hotel, we have 3 restaurants, 4 bars, 24/7 hours, no last call, the party never stops! * All employees eat free on shift in our dining room! * Weekly pay, bonus eligibility, and the best benefit package in SWFL! * Advancement and training opportunities galore, where 1 out of every 12 employees are promoted each year! Seminole Hard Rock has been selected by Deloitte Private and The Wall Street Journal as a 2025 U.S. Best Managed Company Gold Standard Winner. The program honors and recognizes outstanding private companies around the globe and the achievements of their management teams on an annual basis. In 2021, Seminole Hard Rock became the first privately-owned gaming company to earn the designation of a U.S. Best Managed Company. Gold Standard winners are reserved for those who have won the distinction for four or more consecutive years. We believe in making "More in Paradise" for our guests that travel to us from all over the world. Come see why our team members stay for 7 years on average, experience our family environment, and positive and fun work culture! "Feel the Vibe" is one of our core values; does your current job offer all this and more?! With casinos and hotels in over 70 countries, this is your foot in the door to the Seminole Hard Rock family of companies, transfer anywhere in the world, Get In and Get Moving! OUR COMMITMENT TO SERVICE: We don't have customers, we have Guests. Each visitor is our Guest, just as you have a Guest in your home. You take a certain level of pride when you have an invited Guest in your home. You should take the same pride with every Guest who visits one of our properties. Unparalleled Service isn't just a part of our mission statement at Seminole Gaming; it's a commitment to each and every one of our current and future Guests. Responsibilities SUMMARY Under the direction of the Director of Food & Beverage, the incumbent coordinates office activities including scheduling appointments, delegating work, providing information to callers, taking dictation, and otherwise relieving the Director of Food & Beverage of clerical administrative and business related details. ESSENTIAL DUTIES AND RESPONSIBILITIES Must adhere to the Seminole Tribe's Policies and Procedures Takes dictation in shorthand or by machine and transcribes notes on computer or transcribes from voice recordings involving standard business vocabulary on highly confidential company matters. Composes and types routine or complex correspondence and reports from rough drafts, editing format, grammar, punctuation or spelling as needed. Establishes, maintains and, when necessary, revises department filing system. Screens telephone calls and visitors, ascertaining who can be re-directed to subordinate management. Provides information to callers, including Tribal Council, senior management and key external sources which requires a comprehensive knowledge of company policies, practices and operations. Performs a broad range of administrative details of a highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions for which probably errors could result in unnecessary costs. Maintains calendar for the Department Head, regularly arranging for meetings, conferences, and appointments. Arranges hotel and travel accommodations. Opens and reviews all mail directed to the Department Head. Composes responses to routine inquiries, delegates items to subordinate managers and forwards appropriate items to the Department Head. Follows up on all assignments delegated to subordinate managers as to status, expected completion date, etc. Records Minutes of staff meetings; distributes to appropriate personnel. Promotes positive public/employee relations at all times. Maintains a clean, safe, hazard-free work environment within area of responsibility. Performs all other related and compatible duties as assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or Tribal/governmental regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public. Ability to calculate figures and amounts such as discounts, interest, commissions, percentages, etc. Ability to apply concepts of basic algebra and geometry. Ability to solve practical problems and deal with a variety of situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. EDUCATION and/or EXPERIENCE High School diploma or GED with one (1) to two (2) years of related experience and/or training or an equivalent combination of education and experience. Prior supervisory experience preferred. Qualifications WORK ENVIRONMENT * While performing the duties of this job, team member is regularly required to stand, walk, and demonstrate high-mobility for a majority of the shift. * Will also regularly: speak and listen to internal and external customer directions or orders in an atmosphere of varying background noise; transit across surfaces that may alternate between carpeted and hard surfaces; walk through slippery surfaces and/or sloping floors or stairs; use hands to finger, handle or feel small objects such paper or cloth; and reach with hands and arms overhead and from side to side. * Specific vision abilities required by this job include close, distance, color, peripheral vision and depth perception. Will often transit between brightly lit and dimly lit areas, including flashing lights and computer or TV screens. * Position requires bending, lifting and carrying supplies and equipment up to 20 pounds, will be required to use, push and pull wheeled hand-carts or other equipment weighing in excess of 100 lbs. * Will regularly bend, stoop, kneel, and twist at the waist. May occasionally be exposed to bodily fluids, pet or service animals, and strong odors. * Will regularly be exposed to tobacco and other second hand smoke. * May occasionally use de-escalation techniques to resolve customer conflict. * Will be required to assist in customer evacuation in case of emergency. CLOSING The Tribal Council gives preference in all of its employment practices to Native Americans. First preference in hiring, training, promoting and in all other aspects of employment is given to members of the Seminole Tribe who meet the job requirements. Second preference is given to members of other federally recognized Native American Tribes who meet the job requirements. As part of Seminole Gaming's employment process, final candidates will be required to obtain gaming licensure by completing a background check with Seminole Gaming Compliance and Regulations, prior to an offer being extended. These background checks may include, but are not limited to: * Credit Check * Criminal Background Check * Drug Screen DISCLAIMER While this is intended to be an accurate reflection of the current job, management reserves the right to revise the current job or to require that other or different tasks be performed when circumstances change, (e.g. emergencies, changes in personnel, workload, rush jobs or technical developments).

Job DescriptionAbout Us: Do you enjoy connecting with people? Are you the kind of person who loves making someone's day? Would you thrive in a positive, growth-focused environment where your work truly matters? If you said yes , you might be the perfect fit for our team! We're Berman Physical Therapy, a rapidly growing clinic in Naples, FL that specializes in helping people move better so they can avoid surgery and pain pills! Our unique culture is built on passion, positivity, and purpose, and our team is the reason our patients keep coming back and telling their friends. Check us out at **************** to learn more. About This Role: We're looking for an enthusiastic, people-loving Administrative Assistant to help us create a world-class client experience from the very first phone call to the final follow-up. Your mission is simple but powerful: help clients feel seen, supported, and excited to come back. You'll be the first impression for many clients and play a key role in keeping our schedule full, our clients happy, and our reputation growing. You're a great fit if: You're energized by talking to people and making genuine connections You can confidently handle conversations around pricing and scheduling You're organized, proactive, and detail-oriented You want to be part of a fun, mission-driven team that truly changes lives Core Responsibilities: ✅ Create an exceptional front desk experience that feels more like a boutique concierge service than a traditional medical office ✅ Handle inbound calls, schedule appointments, and follow up with leads ✅ Communicate value clearly, overcome objections, and build rapport with new and returning clients ✅ Keep the schedule optimized for efficiency and client satisfaction ✅ Maintain clean records: check-ins, payments, reconciliations, voicemails, and emails ✅ Encourage reviews, testimonials, and word-of-mouth referrals through relationship-building ✅ Support marketing and client retention efforts with thoughtful touches and follow-through ✅ Anticipate client needs and exceed expectations whenever possible What We Value: 💙 Connect Emotionally - Build real relationships, not robotic transactions 🌟 Create a WOW Experience - Go above and beyond for clients at every opportunity 🏠 Create a Family Environment - Make every person feel welcome, supported, and part of our community Compensation & Perks: 💰 $20-$25/hour based on experience 🌴 10 days paid vacation in your first year 🎄 Optional paid week off between Christmas & New Year's 📈 Growth opportunities within the company 🤝 A positive, family-like team culture that you'll actually enjoy being part of Ready to Apply? We're looking for someone who wants more than just a job-you want to be part of something meaningful. Click Apply Now and tell us why you'd be a great fit. We can't wait to meet you! Powered by JazzHR wil Sw00PiV