Administrative assistant jobs in Jenks, OK - 161 jobs

The Project Manager Assistant is responsible for but not limited to submittal procurement, purchasing assistance, billing assistance, requests for information, and project records/logs. Microsoft Word/Excel experience necessary. You will assist with organization of construction procedures. Ability to be willing to learn procedures and assist the coordination of a team of professionals of different disciplines to achieve the best results. The ideal candidate will have an analytical mind and great organizational skills. The goal will be to assist that all projects are delivered on time according to requirements and without exceeding budget. Time management skills and ability to complete tasks on time are of the utmost importance. Qualified candidates will be highly motivated and detail oriented. Quality communication skills, both written and verbal will be required to effectively coordinate project details with the Project Manager and Lead Estimator. Must work well and closely with others on the team. Starting pay will be $18-$20 an hour. Omni offers insurance and 401K for employees. Pay rates are established based on demonstrated experience, qualifications, and applicable skill level.

Job Description Our client is seeking a detail‑oriented Office Services Assistant to support daily mailroom operations and general office services. This role is fully onsite in Tulsa and is ideal for candidates with prior mailroom experience, strong organizational skills, and proficiency in Microsoft Office. You'll handle incoming and outgoing mail, maintain tracking logs, support print/copy needs, and provide customer service to internal staff. Onsite | No Visa Sponsorship | No Relocation Assistance Contract Duration: 12 months | W2 Requirements: Support additional office services tasks as assigned. Post memos and official communications on assigned bulletin boards. Assist with printing, copying, scanning, and basic document preparation. Maintain cleanliness, organization, and safety standards within the mailroom. Collect outgoing mail from designated departments and ensure timely processing. Maintain documentation and tracking records for all incoming and outgoing shipments. Receive, log, sort, and distribute incoming mail and packages accurately and promptly. Prepare, meter, and dispatch outgoing mail and packages in compliance with postal regulations. Provide customer service to employees regarding mail status, delivery questions, and general inquiries. Qualifications/Must-Haves: Ability to work onsite in Tulsa, OK. Reliability, professionalism, and strong attention to detail. Experience working in a mailroom or office services environment. Proficiency with Microsoft Office Suite (Outlook, Word, Excel) Strong organizational, communication, and time‑management skills. All education levels will be considered; equivalent practical experience is fully acceptable. Preferred Skills: Experience with shipping carriers (UPS, FedEx, USPS) Familiarity with metering machines or mail‑tracking systems. Ability to lift up to 25-50 lbs. and stand/walk for extended periods.

Job Description Receive, log, sort, and distribute incoming mail and packages accurately and promptly Prepare, meter, and dispatch outgoing mail and packages following postal regulations Maintain documentation and tracking records for incoming and outgoing shipments Collect outgoing mail from designated departments and ensure timely processing Post memos and official communications on assigned bulletin boards Assist with printing, copying, and basic departmental document preparation Maintain cleanliness and organization of the mail room Provide customer service to staff regarding mail status, delivery, and general inquiries Assist with other office support tasks as assigned Requirements Experience in a mail room preferred. High school diploma or equivalent required. Proficiency in Microsoft Office Suite (Outlook, Word, Excel). Strong organizational, communication, and time-management skills.

ABOUT US Oral Roberts University is a Christian university located in Tulsa, Oklahoma. As a globally recognized, Holy Spirit-empowered university, we develop whole leaders for the whole world through a unique Whole Person education. Students come to ORU not to "stay" in their faith but to GROW in faith and to become the Spirit-empowered leaders they are called to be. Faculty, staff, and students must adhere to the Code of Honor Pledge for ORU. JOB DESCRIPTION Provides support to the Graduate School of Theology & Ministry by performing administrative secretarial duties for the Associate Dean for Academic Affairs. RESPONSIBILITIES Schedules appointments, maintains Associate Dean's appointment calendar and student appointment calendar and reminds of appointments in a timely fashion. Coordinates calendar with Dean's office. Service to students, meeting all deadlines, phone calls, copying student documents, student files, receptionist duties, appointments with Chair and professors, syllabi, schedules, degree plan sheets, group advisement, Hooding, Graduation, faculty load/share report, supervise work done by student workers. Disseminates instructions from the Associate Dean to students in a diplomatic manner. Under guidance of the Associate Dean, performs secretarial duties and tasks required to coordinate (or manage) the academic affairs. Prepares Facility and Work Order Requests. Provides secretarial support to Associate Dean as needed to help with preparation for New Student Orientation, Faculty Load Report, Faculty Plenary Sessions, various committee meetings, faculty meetings, Group Advisement for Fall and Spring, and Hooding preparation. Records minutes at Curriculum Committee meetings. Assists with changes to the student, adjunct faculty handbooks, and reports. Provides secretarial assistance with course scheduling, Curriculum Committee, directed studies and thesis processing. Provides secretarial assistance with correspondence and oversees filing and other general office duties including photocopying and office mail. Assists Associate Dean with course scheduling for all semesters, Course Rotation, Curriculum Change Proposals and Course Scheduling Change Requests. Distributes information to professors regarding policy changes/updates. Gathers student information from the Banner/Vision systems as needed. Access Argos reports from the Registrar's link as needed Updates degree program plan sheets annually and works with the Registrar's office to ensure they are posted on Degree Works and the website. Serves as liaison between GSTM Academic Dean and the ORU academic catalog editor for revisions and updates; proofreads catalog proof sheets before publication. Updates GSTM syllabi each semester, including faculty and university required format/content revisions, ISBN #s, ePortfolio artifact information, etc. Converts all files to proper format and sends to designated person to be posted on ORU website. Attends administrative meetings as required regarding University syllabi policies. Directs professors to order textbooks and desk copies and assists with Barnes & Noble as needed. Maintains files of current syllabi. Assists with evaluating Advanced Standing and transfer credits for students. Under guidance of the Associate Dean, organizes and facilitates the GSTM hooding ceremony with assistance from staff and graduate assistants. Assists with setting up for new faculty i.e. office space, equipment, IT, furniture REQUIREMENTS Education & Experience: Requires a High School diploma or GED; some college coursework preferred. Requires four (4) years secretarial experience. Skills & Abilities: Must have excellent communication (oral and written), grammar, spelling, interpersonal, and organizational skills. Computer skills must include competence with MS Office Products, especially Word, Excel, and Power Point Requires basic knowledge of Bible truths and scriptures. Must have the ability to timely meet deadlines while maintaining flexibility and working under pressure. Knowledge of internal operations of a university setting preferred. An ability to learn new procedures and computer software is essential. Equal Employment Opportunity: Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.

The Research Project Assistant for the University of Tulsa Indoor Air Program will report directly to the Program Director, Dr. Richard Shaughnessy. A degree of analytical ability and inductive thinking, combined with being adept using Excel and Microsoft Office suite are required of this position. The ability to multitask, communicate well, and efficiently respond to program-related issues is of utmost importance. CHARACTERISTIC DUTIES : Supports the Program Director on all research project timelines; ensuring all deliverables are met. Assists the Program Director with editing technically-detailed research reports. Assists the Program Director with overseeing fieldwork and managing data collection. Maintains financial oversight for program: prepares budgets and tracks accounts, to ensure effective operation of the Indoor Air Program. Communicates effectively with all project personnel and the public on Indoor Air Program Issues. Assists the Program Director with developing grant proposals. Physical Demands Office setting, minimal physical demands Preferred Qualifications MINIMUM QUALIFICATIONS : Excellent communication and interpersonal skills; time management expertise; self-starter with the ability to organize and manage multiple projects with minimal supervision; proficient Microsoft Office skills; strong abilities to track budgets and project tasks based on Program Accounts. PREFERRED QUALIFICATIONS : 2 years of proven communication and administrative experience; experience in university setting a plus.

Job Description We are seeking a detail-oriented and organized Purchasing Assistant / Projects Assistant to support the Director of Projects and the Purchasing Department, while also serving as the company's main front desk receptionist. This role is a key point of contact for internal teams, visitors, vendors, and job applicants, and plays an important part in maintaining purchasing accuracy, job tracking, and inventory control. Pay: $18-$22/hr Primary Responsibilities: Responsibilities include, but are not limited to, the following: Front Desk & Administrative Duties Serve as the company's main receptionist by answering all main phone lines promptly (within two rings), paging employees as needed Greet and assist company guests and outside vendors in a professional and friendly manner Provide walk-in job applicants with applications and forward completed applications to Human Resources Purchasing & Project Support Assist the Director of Projects and Procurement Specialist with purchasing and project-related tasks as requested Support purchase order receiving activities and documentation Maintain purchase order files in the Electronic Job Folder (EJF) and yellow job book Maintain and file received purchase orders in the EJF and yellow folders Reconcile vendor on-time delivery reports within JobBoss Verify purchased materials against current drawing revisions and support expediting reports for each revision released Create job costing reports for each order once materials have been purchased Issue monthly orders booked logs to the Director of Projects Enter new orders into JobBoss and create corresponding EJFs and yellow folders Input IE consumables into completed jobs to ensure accurate inventory counts Initiate job closing material reports to support inventory accuracy Perform data entry for requests for quotes (RFQs) to material vendors Act as backup for all Procurement Specialist duties during absences Additional Responsibilities Perform other duties as assigned by the Director of Projects Qualifications & Skills: Prior experience in purchasing, procurement support, administrative assistance, or front desk roles preferred Strong attention to detail and organizational skills Comfortable working with ERP systems (JobBoss experience a plus) Ability to manage multiple tasks and shifting priorities in a fast-paced environment Strong communication skills and a professional demeanor Proficiency with basic computer applications and data entry

We are seeking a detail-oriented and organized Purchasing Assistant / Projects Assistant to support the Director of Projects and the Purchasing Department, while also serving as the company s main front desk receptionist. This role is a key point of contact for internal teams, visitors, vendors, and job applicants, and plays an important part in maintaining purchasing accuracy, job tracking, and inventory control. Pay: $18-$22/hr Primary Responsibilities: Responsibilities include, but are not limited to, the following: Front Desk & Administrative Duties Serve as the company s main receptionist by answering all main phone lines promptly (within two rings), paging employees as needed Greet and assist company guests and outside vendors in a professional and friendly manner Provide walk-in job applicants with applications and forward completed applications to Human Resources Purchasing & Project Support Assist the Director of Projects and Procurement Specialist with purchasing and project-related tasks as requested Support purchase order receiving activities and documentation Maintain purchase order files in the Electronic Job Folder (EJF) and yellow job book Maintain and file received purchase orders in the EJF and yellow folders Reconcile vendor on-time delivery reports within JobBoss Verify purchased materials against current drawing revisions and support expediting reports for each revision released Create job costing reports for each order once materials have been purchased Issue monthly orders booked logs to the Director of Projects Enter new orders into JobBoss and create corresponding EJFs and yellow folders Input IE consumables into completed jobs to ensure accurate inventory counts Initiate job closing material reports to support inventory accuracy Perform data entry for requests for quotes (RFQs) to material vendors Act as backup for all Procurement Specialist duties during absences Additional Responsibilities Perform other duties as assigned by the Director of Projects Qualifications & Skills: Prior experience in purchasing, procurement support, administrative assistance, or front desk roles preferred Strong attention to detail and organizational skills Comfortable working with ERP systems (JobBoss experience a plus) Ability to manage multiple tasks and shifting priorities in a fast-paced environment Strong communication skills and a professional demeanor Proficiency with basic computer applications and data entry

FC Tulsa Work Experience ProgramJob Title: Soccer Administration InternPosition Type: Internship - For College Credit Hours OnlySemester or Year-LongLocation: On-Site Overview of FC Tulsa (FCT) FC Tulsa, a professional soccer club competing in the USL Championship, is seeking a highly motivated and detail-oriented intern to join our Soccer Administration department. This internship offers immersive, hands-on experience supporting the daily operations of a professional soccer team. You will gain insight into team administration, logistics, and matchday operations, providing you with a strong foundation for a future career in professional sports. Duties & Responsibilities Daily Operations: Assist with daily roster communications and technical staff updates. Support travel planning, including booking and preparing hotel, meal, and transportation itineraries. Prepare and distribute weekly training schedules, home match timelines, and away match itineraries Meal & Equipment Coordination: Coordinate meal pickups and post-training meal setup for players and technical staff. Assist Equipment Manager with locker room setup, equipment preparation, and inventory as needed. Matchday Operations: Help with locker room and referee room setup, signage, and matchday credential distribution. Support walkout protocol, ball kids, and player ambassador coordination. Assist with post-match duties including cleanup, media coordination, and autograph sessions. Administrative Support: Maintain records and assist with communications between operations, partnerships, and technical staff. Perform additional projects and assignments as directed by Soccer Operations staff. Qualifications Excellent organizational skills and attention to detail with a focus on quality and consistency. Proficiency in Microsoft Office and Google Workspace (Sheets, Docs, Slides). Strong communication and interpersonal skills. Ability to multi-task and adapt in a fast-paced, team-oriented environment. Reliable mode of transportation and a valid driver's license are preferred. Availability to work flexible hours, including some evenings, weekends, and all home matchdays. Positive attitude and strong work ethic are a must. Must have a “team-first” mentality with an eagerness to learn. Ability to work under deadlines and complete tasks in a timely and efficient manner. Knowledge of sports/soccer is preferred, but not required. Ability to lift and carry up to 50 lbs independently. Willingness to stand, walk, and work outdoors for extended periods, including in varying weather. What You'll Gain Practical, hands-on experience in professional team operations. Insight into the inner workings of a USL Championship club. Mentorship and networking opportunities with club staff and league contacts. A meaningful role in helping deliver a first-class player and staff experience. Educational Requirements Currently pursuing a bachelor's degree or higher in Sport Management, Business, Communications, or related field. Must receive academic credit through your college or university for participation. We are an equal opportunity employer and all qualified applicants will receive consideration for the internship without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic prohibited by law.

In business since 2000, LanceSoft is a nationally certified Minority Business Enterprise (MBE) that has established itself as a pioneer in providing highly scalable, cost-effective workforce solutions to a diverse set of customers across various industries in the United States. Headquartered in Virginia, LanceSoft currently operates out of several locations in the US and Canada. Job Description General administrative responsibilities include preparation of reports/presentations using various software packages and databases, compilation of information from various sources, and handling small scale projects. Performs audits of various types. Individuals at this level may still perform office functions outlined in the first two levels but these are not the primary focus of the position. Individuals may deal with confidential material on a regular basis. Qualifications Additional Job Details: Setting up interviews and scheduling tours for helpers and insiders for the OK East Division. Additional Information

Secretarial/Clerical/ACD Daytime Secretary Date Available: ASAP Closing Date: Until Filled INDIAN CAPITAL TECHNOLOGY CENTER DISTRICT NO. 4 JOB DESCRIPTION POSITION TITLE: ACD Daytime Secretary LOCATION: Muskogee Campus RESPONSIBLE TO: Adult Career Development Specialist, Muskogee Campus Full-Time (ICTC Personnel) or Part-Time (Express Personnel) PERSONNEL CLASSIFICATION: Support Personnel; Non-Exempt LENGTH OF CONTRACT: Twelve (12) months. QUALIFICATIONS EDUCATION: High School Diploma required. Prefer Technical business and office training. CERTIFICATION: Not required. EXPERIENCE: Minimum of three (3) years of secretarial experience. Experience in providing quality service to internal and external customers in person, by telephone and through email and other written business communications. Accounting experience is an asset. SKILLS: Excellent organizational skills with ability to manage multiple tasks, meet deadlines, and perform responsibilities on own initiative with minimal supervision. Intermediate to advanced computer skills (Microsoft Office & GSuite). Ability to learn other computer applications used to manage and track student information, take payments, issue invoices, etc. Type at least 50-60 wpm with minimal errors. Ability to proofread. Basic math, bookkeeping and /or cashiering skills. Records organization, maintenance & management. OTHER: Mature, discreet, responsible, and able to maintain issues of confidentiality. DEPENDABILITY: Punctual and regular attendance following a designated work schedule. Ability to work extended hours and additional days/evenings as required by position responsibilities. Must be willing to travel as required. PHYSICAL STANDARDS: Ability to read and comprehend varied documents. Ability to stand for extended periods of time and move around campus. Requires stooping, bending, and pulling. Must be able to lift and carry articles related to the job such as books, course equipment, and manuals up to thirty-five (35) lbs. Ability to operate a 4-wheel vehicle to perform job-related travel. EMOTIONAL EFFORT: Moderate to extreme. Frequent deadlines requiring concentrated effort and some overtime work. Must be a self-starter. Must have the ability to manage job functions, while providing services to customers at the same time. Manage high stress at peak periods. PERSONNEL CLASSIFICATION: Support Personnel: Non-Exempt LENGTH OF CONTRACT: Twelve (12) months; SB12 PRIMARY FUNCTION: Provide secretarial support for the Adult Career Development Specialist in maintaining quality service staff and customers in a congenial, professional manner. ESSENTIAL JOB FUNCTIONS Be knowledgeable regarding services and classes available. Act as receptionist for ACD and assist internal and external customers as needed. Efficiently manage inquiries from current and potential clients in a timely and congenial manner. Maintain professional appearance of office area. Organize and maintain an efficient filing system of departmental files. Respect and maintain the confidentiality of appropriate departmental files and sensitive student information. Assist in maintaining inventory of equipment and supplies within area of responsibility. Prepare orders and requisitions for supplies, equipment, and services within the designated area of responsibility. Follow-up on all incomplete orders. Enter, update, maintain, and submit appropriate electronic student/ department data as required by the Oklahoma State Department of Career and Technology Education (ODCTE or CareerTech). Compile information and assist in the preparation of departmental reports as required. Perform word processing, formatting, and copying of training materials and departmental forms. Maintain class files for each program containing all pertinent data. Prepare certificates, course rosters, and transcripts. Develop and maintain computer-based program mailing lists; prepare and mail notices and materials to promote programs. Enroll adult students in short-term training; receipt and track all fees collected for tuition, books, and supplies. Handle incoming and outgoing mail. Maintain, compose, type, and file client/student correspondence and information. Assist in the development of printed materials (i.e. brochures, press releases, fliers, etc.) Assist in schedule development for classes and instructors. Provide clerical support to Adult Career Development instructors as required. Schedule training rooms, seminar center, media needs, etc. ensuring policies and procedures are observed. Coordinate, complete, and submit the following within the specified time frame: Monthly Board Submissions Instructor Time Sheets/Payroll Requisitions Purchase Orders Agency Invoices Handle non-routine assignments from the Specialist, utilizing time management, initiative, and self-direction. Assume responsibility for personal & professional development and seek learning opportunities for increased program knowledge. Perform other duties assigned to accomplish the essential job functions as directed by the Adult Career Development Specialist. RELATIONSHIPS Internal: Build a good harmonious rapport and work cooperatively with all district personnel and adjunct instructors while achieving the duties, responsibilities, and objectives of the job. External: Assist and communicate with students, community members, and other customers in a pleasant, friendly, and sociable manner. "Indian Capital Technology Center does not discriminate on the basis of race, color, religion, national origin, sex, gender, age, disability, marital or veteran status."

At HoganTaylor , we're not just about numbers; we're about people. Our firm stands tall on the principles of unity, service, and dynamic, reflecting in everything we do. We are on the lookout for an Administrative Assistant for our Client Accounting & Advisory Services (CAAS) team. We are looking for someone who's passionate about making a meaningful impact on our clients, our communities, and our team.

Job Description Provide the following administrative duties for the property management team and Tulsa office: . Front Desk/Receptionist - Front Office Point Person; Must possess a professional presence and telephone voice Sort and distribute mail on daily basis. Order and stock supplies, as needed. Excellent typing, grammatical, writing and proofing skills are required. Prepare and send correspondence (tenants, vendors, owners): insurance letters, delinquent letters. Maintain database for tenant insurance verification. Compare certificates to requirements in lease. Request updated information or certificates, as necessary. Update and record documentation in IMPAK or other software Call insurance companies to request new certificates as needed. Maintain and update all tenant lease files, including filing of correspondence and other information. Scan leases into Yardi and contracts to Sharepoint; update Sharepoint. Develop and maintain tenant rosters, vendor lists, insurance lists, HVAC lists, maintenance contracts, etc Take maintenance calls. Input Work Orders. Work with managers/tenants to resolve work orders/calls. Assist with any reporting requirements of the property owner, including compiling, assembling, supervision of the final product, copying, distributing and mailing. Coordinate special events and documents, i.e., fire drills, newsletters, tenant surveys, welcome packages. Gain knowledge of the tenants, location in each building, contact persons, the nature of their business, etc. Attend and complete required safety training Other Duties as Assigned.

ABOUT US Oral Roberts University is a Christian university located in Tulsa, Oklahoma. As a globally recognized, Holy Spirit-empowered university, we develop whole leaders for the whole world through a unique Whole Person education. Our staff and faculty actually make a difference in the lives of our students. We pride ourselves on our culture and the values we uphold. Our team is passionate about what we do, and we want you to make us even better! CURRENTLY ACCEPTING APPLICATIONS FOR ALL POSITIONS UNTIL FILLED. JOB DESCRIPTION - PART TIME Location: Tulsa, OK Our CityPlex team is seeking a highly organized individual to serve as a front-facing point of contact for CityPlex guests and/or tenants. This individual is responsible for providing administrative and clerical support that contributes to the overall function of the department; serves as the main liaison between the public and department members answering general inquiries and connecting individuals to the appropriate department team member for assistance. RESPONSIBILITIES Maintains different contact lists and distributes them monthly to office personnel. Opens and closes office. Makes sure the front doors are locked, and phone is forwarded. Answers phone calls, schedules meetings and supports visitors. Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes, and sorting and distributing incoming mail. Prepare communications, such as memos, emails, invoices, reports and other correspondence. Schedules meetings on calendar for conference room and/or auditoriums, noting who and what time the rooms are needed. Greets tenants and answers phones. Directs calls or tenants to appropriate person. Take all maintenance and housekeeping calls and record the calls on a maintenance request order. Prints/saves a monthly report of the activity. Prepare and send invoices, maintain client databases, track accounts, and assist with copying and distributing production orders and other internal documents. Orders office supplies on an as needed basis. Receives and logs tenant payments and makes copies prior to being picked up by ORU for deposit. REQUIREMENTS EDUCATION: Requires a High School diploma or GED. EXPERIENCE/SKILLS/ABILITIES: Requires two years of applicable experience. Proficiency in Microsoft Office Suite is a must. Must have the ability to effectively balance and prioritize multi-tasks in the midst of a high-paced office environment. Requires excellent communication skills. Must maintain a professional demeanor at all times. Must maintain a high level of confidentiality of information. Maintains compliance with the Family Educational Rights and Privacy Act (FERPA) policy and its procedures. Equal Employment Opportunity: Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.

In business since 2000, LanceSoft is a nationally certified Minority Business Enterprise (MBE) that has established itself as a pioneer in providing highly scalable, cost-effective workforce solutions to a diverse set of customers across various industries in the United States. Headquartered in Virginia, LanceSoft currently operates out of several locations in the US and Canada. Job Description General administrative responsibilities include preparation of reports/presentations using various software packages and databases, compilation of information from various sources, and handling small scale projects. Performs audits of various types. Individuals at this level may still perform office functions outlined in the first two levels but these are not the primary focus of the position. Individuals may deal with confidential material on a regular basis. Qualifications Additional Job Details: Setting up interviews and scheduling tours for helpers and insiders for the OK East Division. Additional Information

ACD Daytime Secretary RESPONSIBLE TO: Adult Career Development Specialist, Muskogee Campus Full-Time (ICTC Personnel) or Part-Time (Express Personnel) PERSONNEL CLASSIFICATION: Support Personnel; Non-Exempt LENGTH OF CONTRACT: Twelve (12) months. QUALIFICATIONS EDUCATION: High School Diploma required. Prefer Technical business and office training. CERTIFICATION: Not required. EXPERIENCE: Minimum of three (3) years of secretarial experience. Experience in providing quality service to internal and external customers in person, by telephone and through email and other written business communications. Accounting experience is an asset. SKILLS: Excellent organizational skills with ability to manage multiple tasks, meet deadlines, and perform responsibilities on own initiative with minimal supervision. Intermediate to advanced computer skills (Microsoft Office & GSuite). Ability to learn other computer applications used to manage and track student information, take payments, issue invoices, etc. Type at least 50-60 wpm with minimal errors. Ability to proofread. Basic math, bookkeeping and /or cashiering skills. Records organization, maintenance & management. OTHER: Mature, discreet, responsible, and able to maintain issues of confidentiality. DEPENDABILITY: Punctual and regular attendance following a designated work schedule. Ability to work extended hours and additional days/evenings as required by position responsibilities. Must be willing to travel as required. PHYSICAL STANDARDS: Ability to read and comprehend varied documents. Ability to stand for extended periods of time and move around campus. Requires stooping, bending, and pulling. Must be able to lift and carry articles related to the job such as books, course equipment, and manuals up to thirty-five (35) lbs. Ability to operate a 4-wheel vehicle to perform job-related travel. EMOTIONAL EFFORT: Moderate to extreme. Frequent deadlines requiring concentrated effort and some overtime work. Must be a self-starter. Must have the ability to manage job functions, while providing services to customers at the same time. Manage high stress at peak periods. PERSONNEL CLASSIFICATION: Support Personnel: Non-Exempt LENGTH OF CONTRACT: Twelve (12) months; SB12 PRIMARY FUNCTION: Provide secretarial support for the Adult Career Development Specialist in maintaining quality service staff and customers in a congenial, professional manner. ESSENTIAL JOB FUNCTIONS * Be knowledgeable regarding services and classes available. * Act as receptionist for ACD and assist internal and external customers as needed. * Efficiently manage inquiries from current and potential clients in a timely and congenial manner. * Maintain professional appearance of office area. * Organize and maintain an efficient filing system of departmental files. * Respect and maintain the confidentiality of appropriate departmental files and sensitive student information. * Assist in maintaining inventory of equipment and supplies within area of responsibility. * Prepare orders and requisitions for supplies, equipment, and services within the designated area of responsibility. Follow-up on all incomplete orders. * Enter, update, maintain, and submit appropriate electronic student/ department data as required by the Oklahoma State Department of Career and Technology Education (ODCTE or CareerTech). * Compile information and assist in the preparation of departmental reports as required. * Perform word processing, formatting, and copying of training materials and departmental forms. * Maintain class files for each program containing all pertinent data. * Prepare certificates, course rosters, and transcripts. * Develop and maintain computer-based program mailing lists; prepare and mail notices and materials to promote programs. * Enroll adult students in short-term training; receipt and track all fees collected for tuition, books, and supplies. * Handle incoming and outgoing mail. * Maintain, compose, type, and file client/student correspondence and information. * Assist in the development of printed materials (i.e. brochures, press releases, fliers, etc.) * Assist in schedule development for classes and instructors. * Provide clerical support to Adult Career Development instructors as required. * Schedule training rooms, seminar center, media needs, etc. ensuring policies and procedures are observed. * Coordinate, complete, and submit the following within the specified time frame: * Monthly Board Submissions * Instructor Time Sheets/Payroll Requisitions * Purchase Orders * Agency Invoices * Handle non-routine assignments from the Specialist, utilizing time management, initiative, and self-direction. * Assume responsibility for personal & professional development and seek learning opportunities for increased program knowledge. * Perform other duties assigned to accomplish the essential job functions as directed by the Adult Career Development Specialist. RELATIONSHIPS Internal: Build a good harmonious rapport and work cooperatively with all district personnel and adjunct instructors while achieving the duties, responsibilities, and objectives of the job. External: Assist and communicate with students, community members, and other customers in a pleasant, friendly, and sociable manner. "Indian Capital Technology Center does not discriminate on the basis of race, color, religion, national origin, sex, gender, age, disability, marital or veteran status."

At HoganTaylor , we're not just about numbers-we're about people. Our firm is grounded in unity, service, and being dynamic, and that comes to life in every client relationship and team collaboration. We are seeking an Assurance Administrative Assistant who brings attention to detail, has strong organizational skills, and a spirit of service to support our assurance professionals across all HT offices. In this role, you'll play a vital part in delivering timely, high-quality work that supports our client engagements and keeps our assurance teams running smoothly. If you enjoy keeping things organized, catching the small details, and being a dependable partner to a busy team, we'd love to meet you. What You'll Do Be the Support System. Provide high-level administrative assistance to assurance team members-including staff, managers, and partners-across multiple offices. Own the Details. Format reports and schedules using Microsoft Word and Excel, including creating tables, footers, and rolling forward documents for upcoming reporting periods. Ensure Accuracy. Proofread, review changes, and use 10-key to foot reports, ensuring every detail is precise before reports are finalized. Bring It All Together. Compile final reports and correspondence, prepare PDFs, and help issue deliverables to clients. Stay Client-Focused. Draft and send client letters and professional correspondence, and field client phone calls with a helpful, service-oriented approach. Pitch In Where It Matters. Step in to help with scheduling, confirmations, internal events, or even switchboard and mailroom coverage when needed. What You Bring High school diploma required, coursework in computers or business a plus Prior experience in an administrative or office support role Proficiency in Microsoft Word and Excel, including tables and basic formulas Familiarity with Microsoft Outlook, PowerPoint, and Adobe Acrobat Strong attention to detail and organizational skills Excellent spelling, grammar, and proofreading abilities Experience using 10-key calculator for report footings Ability to manage multiple tasks, meet deadlines, and communicate professionally Why HoganTaylor? Reputation for Excellence: Join a team recognized as a Best Place to Work in Oklahoma and Arkansas and one of Accounting Today's Best of the Best Firms 2024. At HoganTaylor, you'll be part of a firm known for exceptional client relationships and a standard of excellence. Meaningful Connections: Build deep relationships-not just with colleagues, but with clients and the communities we serve. At HT, people are at the center of everything we do. Purpose-Driven Culture: Be part of something bigger. Our commitment to service means you'll have opportunities to give back, make an impact, and support the causes that matter to you. Innovation and Leadership: At HT, your voice matters. We believe everyone is a leader in their own right, and we encourage fresh ideas, diverse perspectives, and forward-thinking solutions. You won't just have a seat at the table-you'll help shape the conversation. Elevate Your Career: We invest in your growth. Our tailored, one-size-fits-one approach to learning and development puts you in the driver's seat, giving you the tools and support to thrive personally and professionally. Embrace the opportunity to do work that matters in an environment that supports your life and your ambitions. Your journey at HoganTaylor starts now!

Provide the following administrative duties for the property management team and Tulsa office: . Front Desk/Receptionist - Front Office Point Person; Must possess a professional presence and telephone voice Sort and distribute mail on daily basis. Order and stock supplies, as needed. Excellent typing, grammatical, writing and proofing skills are required. Prepare and send correspondence (tenants, vendors, owners): insurance letters, delinquent letters. Maintain database for tenant insurance verification. Compare certificates to requirements in lease. Request updated information or certificates, as necessary. Update and record documentation in IMPAK or other software Call insurance companies to request new certificates as needed. Maintain and update all tenant lease files, including filing of correspondence and other information. Scan leases into Yardi and contracts to Sharepoint; update Sharepoint. Develop and maintain tenant rosters, vendor lists, insurance lists, HVAC lists, maintenance contracts, etc Take maintenance calls. Input Work Orders. Work with managers/tenants to resolve work orders/calls. Assist with any reporting requirements of the property owner, including compiling, assembling, supervision of the final product, copying, distributing and mailing. Coordinate special events and documents, i.e., fire drills, newsletters, tenant surveys, welcome packages. Gain knowledge of the tenants, location in each building, contact persons, the nature of their business, etc. Attend and complete required safety training Other Duties as Assigned.

ACD Evening Secretary RESPONSIBLE TO: Adult Career Development Specialist, Tahlequah Campus Full Time (ICTC Personnel) or Part Time (Express Personnel) QUALIFICATIONS: EDUCATION: High School Diploma; Prefer Technical Business and Office Training CERTIFICATION: Not required SKILLS: * Excellent human relations and communication skills. * Excellent organizational skills with ability to perform responsibilities on own initiative with minimal supervision including: planning, executing, and completing assignments. * Must be able to manage multiple tasks. * Skills in proofreading, word processing, and composition of various forms of business communications. * Ability to learn in a range of computers applications; specifically, word processing, spreadsheet, and database management. Competence in Microsoft Office Suite (Word, Excel, Access, etc). * Type at least 50-60 wpm with minimal errors. * Basic math, bookkeeping and /or cashiering skills. * Records maintenance and management. OTHER: Mature, discreet, responsible, and able to maintain issues of confidentiality. DEPENDABILITY: * Punctual and regular attendance following a designated work schedule. * Ability to work extended hours and additional days/evenings as required by position responsibilities. * Must be willing to travel as required. PHYSICAL STANDARDS: * Ability to read and comprehend varied documents. * Ability to stand for extended periods of time and move around campus. * Requires stooping, bending, and pulling. * Must be able to lift and carry articles related to the job such as books, course equipment, and manuals up to thirty-five (35) lbs. * Ability to operate a 4-wheel vehicle in order to perform job related travel. EMOTIONAL EFFORT: * Moderate to extreme. * Frequent deadlines requiring concentrated effort and some overtime work. * Must be a self-starter. * Must have the ability to manage job functions, while providing services to customers at the same time. * Manage high stress at peak periods. PERSONNEL CLASSIFICATION: Support Personnel; Non-Exempt LENGTH OF CONTRACT: Twelve (12) months; SB12 PRIMARY FUNCTION: Provide secretarial support for the Adult Career Development Specialist in maintaining quality service staff and customers in a congenial, professional manner. ESSENTIAL JOB FUNCTIONS: * Be knowledgeable regarding services and classes available. * Act as receptionist for ACD and assist internal and external customers as needed. * Efficiently manage inquiries from current and potential clients in a timely and congenial manner. * Maintain professional appearance of office area. * Organize and maintain an efficient filing system of departmental files. * Respect and maintain the confidentiality of appropriate departmental files and sensitive student information. * Assist in maintaining inventory of equipment and supplies within area of responsibility. * Prepare orders and requisitions for supplies, equipment, and services within the designated area of responsibility. Follow-up on all incomplete orders. * Enter, update, maintain, and submit appropriate electronic student/ department data as required by the Oklahoma State Department of Career and Technical Education. * Compile information and assist in the preparation of departmental reports as required. * Perform word processing, formatting, and copying of training materials and departmental forms. * Maintain class file for each program containing all pertinent data. * Prepare certificates, course rosters, and transcripts. * Develop and maintain computer-based program mailing lists; prepare and mail notices and materials to promote programs. * Enroll adult students in short-term training; receipt and track all fees collected for tuition, books, and supplies. * Handle incoming and outgoing mail. * Maintain, compose, type, and file client/student correspondence and information. * Assist in the development of printed materials (i.e. brochures, press releases, fliers, etc.) * Assist in schedule development for courses and instructors. * Provide clerical support to Adult Career Development instructors as required. * Schedule training rooms, seminar center, media needs, etc. ensuring policies and procedures are observed. * Coordinate, complete, and submit the following within the specified time frame: * Monthly Board Submissions * Instructor Time Sheets/Payroll Requisitions * Purchase Orders * Agency Invoices * Handle non-routine assignments from the Specialist, utilizing time management, initiative and self-direction. * Assume responsibility for personal professional development and seek learning opportunities for increased program knowledge. * Perform other duties assigned to accomplish the essential job functions as directed by the Adult Career Development Specialist. * It is expected for employee to be on time each workday as this is essential to the employee\'s job. RELATIONSHIPS: Internal: Build a good harmonious rapport and work cooperatively with all district personnel while achieving the duties, responsibilities and objectives of the job. External: Assist and communicate with students, community members, and other customers in a pleasant, friendly and sociable manner. "Indian Capital Technology Center does not discriminate on the basis of race, color, religion, national origin, sex, gender, age, disability, marital or veteran status."

At HoganTaylor, we're not just about numbers; we're about people. Our firm stands tall on the principles of unity, service, and dynamic, reflecting in everything we do. We are on the lookout for an Administrative Assistant for our Client Accounting & Advisory Services (CAAS) team. We are looking for someone who's passionate about making a meaningful impact on our clients, our communities, and our team. Our CAAS team partners closely with clients to deliver timely, high-quality financial information, and this role plays a key part in making that happen. We're looking for a detail-driven, service-minded Administrative Assistant who enjoys keeping things organized, supporting multiple stakeholders, and contributing to a collaborative, fast-paced environment. What You'll Do Support CAAS Operations. Provide day-to-day administrative support to the CAAS team, working closely with Partners, Managers, and engagement teams to keep workflows moving smoothly. Process Client Deliverables. Assist with compilations, financial statements, payroll tax reports, Forms 1099, and client payables while ensuring accuracy and timeliness. Prepare Client Materials. Help assemble and distribute engagement letters, proposals, presentations, reports, and other client-facing documents. Ensure Quality & Accuracy. Perform quality assurance reviews, including proofreading for grammar and formatting and completing basic math checks. Manage Client & Engagement Data. Set up new clients and jobs in the Firm Practice Management System (FPMS), maintain engagement records, and perform accurate data entry across firm systems. Coordinate Workflow. Support engagement teams within CAAS software platforms, assist with assignment updates, and help manage workflow coordination. Handle Administrative Details. Prepare client conflict checks, reconcile third-party software disbursements, process expense reports and P-card statements, and assist with travel and training logistics. Organize & Protect Information. Scan, organize, maintain, and retrieve client documents while ensuring confidentiality and data security. Communicate & Coordinate. Assist with scheduling meetings, maintaining calendars, preparing draft agendas, and coordinating with clients as directed by engagement managers. Pitch In Where Needed. Support special projects, provide general firm administrative assistance, and serve as front desk backup or travel to other offices or client locations when needed. Be a Team Player. Contribute to a positive, professional, and collaborative team environment. What You'll Bring High school diploma required; bachelor's degree in business administration strongly preferred 3-5 years of administrative professional experience; professional services experience preferred Strong proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint, Teams, OneNote) and Adobe PDF Confidence learning new systems and finding solutions within existing tools (especially Excel) Excellent organizational, analytical, and time-management skills High level of professionalism with strong verbal and written communication skills Experience with paperless document management systems preferred Experience with QuickBooks Online or other QuickBooks products preferred Ability to work independently with minimal supervision while collaborating effectively across all levels Why HoganTaylor? Reputation for Excellence: Join a team recognized as a Best Place to Work in Oklahoma and Arkansas and one of Accounting Today's Best of the Best Firms. At HoganTaylor, you'll be part of a firm known for exceptional client relationships and a standard of excellence. Meaningful Connections: Build deep relationships-not just with colleagues, but with clients and the communities we serve. At HT, people are at the center of everything we do. Purpose-Driven Culture: Be part of something bigger. Our commitment to service means you'll have opportunities to give back, make an impact, and support the causes that matter to you. Innovation and Leadership: At HT, your voice matters. We believe everyone is a leader in their own right, and we encourage fresh ideas, diverse perspectives, and forward-thinking solutions. You won't just have a seat at the table-you'll help shape the conversation. Elevate Your Career: We invest in your growth. Our tailored, one-size-fits-one approach to learning and development puts you in the driver's seat, giving you the tools and support to thrive personally and professionally. Embrace the opportunity to do work that matters in an environment that supports your life and your ambitions. Your journey at HoganTaylor starts now!