Administrative assistant jobs in Kapolei, HI - 169 jobs

Corporate Compliance Training Administration Manage the training database for employees and temporary workers/contractors with the assignment of administering onboarding and annual continuing education training; follow-up on overdue assignments; ensure accuracy of demographic information into the database; prepare regular status reports. Troubleshoot and propose solutions/recommendations. Resolve problem reports and issues. Recommends improvements for efficiency in procedures. Administrative Support Perform administrative functions for management teams including scheduling and arranging internal and external meetings; preparing travel arrangements for conferences, meetings, seminars; assisting with expense reports, invoice processing, and check requests; routing mail; processing print requests, and access requests. Compliance Office Support Support routine operational functions and projects including but not limited to: Initial review, analysis of required action (and triaging when appropriate), compose responses that address all concerns raised, and timely closure of routine cases in compliance tracking system Collection, review, tracking, and follow up procedures to ensure all necessary compliance documents are obtained for temporary workers. Organize and implement Compliance & Ethics Week activities. Enterprise policy management, including tracking and follow up with external stakeholders to support regular and timely review and approval. Committee Support * Manage the administrative duties for the planning and execution of compliance committees, including the Audit & Compliance Committee of the Board of Directors, C&E Advisory Committee, Compliance Operations Committee and other subcommittees. Manage sensitive corporate files (by-laws and corporate documents). Coordinate meetings, including notification of meetings to members, coordinating site arrangements, assembling meeting materials, managing pending agenda items and conducting meeting reminder notices (phone or mail). Assisting with preparing and drafting presentation materials, uploading to the appropriate sites and applications, and preparing accurate and complete minutes. Manage administrative duties for external audits including preparing and coordinating for onsite examinations. Performs all other miscellaneous responsibilities and duties as assigned or directed. #LI-Hybrid

The East-West Center (EWC) promotes better relations and understanding among the people and nations of the United States, Asia, and the Pacific through cooperative study, research, and dialogue. Established by the U.S. Congress in 1960, the Center serves as a resource for information and analysis on critical issues of common concern, bringing people together to exchange views, build expertise, and develop policy options. The Centers 21-acre Honolulu campus, adjacent to the University of Hawaii at Mnoa, includes conference facilities, three residence halls, and an office building that houses research, program, and administrative activities. The Center also has an office in Washington, D.C., that provides accessibility to US, regional government stakeholders, and program partners with innovative training, analytical and dialogue exchange, and public diplomacy products to meet US policy priorities and expressed needs in the Indo-Pacific region. Our Education team is currently seeking a Scholarship Support Assistant who can provide exceptional administrative and fiscal support to the Center's scholarship programs. This position supports the smooth operation of the scholarship programs while coordinating the technical aspects of scholarship applications that include awarding, benefits and housing, funds disbursement, as well as tax and visa compliance. The ideal candidate is highly organized, detail-oriented, and able to managemultiple tasks and deadlines simultaneously and effectively within a collaborative work environment. MAJOR DUTIES: Coordinates the payment of stipends, housing charges, meal plans, health insurance, book allowances, university tuition/student fees, and other approved/budgeted payments across student programs for all degree student programs and funding streams, including scholarship awards through the EWC Foundation. Assists with implementation of grant award, modifications, financial reporting, and closeouts. Assists with collecting and reconciling program fee payments for student affiliates and affiliate scholars. Processes registration fee payments for the annual International Graduate Student Conference if paid in check or cash prior to the date of the conference and completes final deposit form for total payments made online through Submittable. Reviews and reconciles participant housing charges and informs Housing if any corrections or adjustments are required. Consults with appropriate personnel if needed to verify appropriate payments for participants. Incumbent will need to work closely with participants in verifying information submitted on payment forms. Monitors collection of repayment for participant-related accounts receivable. Assists in the preparation of annual issuance of tax forms and certification statements for participants by reconciling year-end tax withholdings. Prepares travel grants and monitors visa and tax status for participants of the annual International Graduate Student Conference as well as other Education Program and EWC Foundation travel grants for participants. Processes payment documents for field research and conference scholarships. Assists ADB & EWC Scholarships Assistant and Fiscal Officer in preparation of fiscal reporting to Asian Development Bank (ADB)/Japan Scholarship Program (JSP) Headquarters. Prepares as needed timely and accurate payment of stipend, housing charges, and health insurance needs for participants in the residential PDP programs taking place in Honolulu. Prepares appropriate fiscal documents across the Education Program. Submits fiscal documents to the appropriate offices in a timely manner and monitors their progress to the point of payment. Assists with payment documents for other aspects of the Education Program as needed. Monitors periodic payments related to contracts for the student program and Education Program in cooperation with program staff. Using information gathered from Participation Agreement and Award Change Notification documents, prepares appropriate payment documents to meet specified payment schedules and participant award terms and conditions across the student programs. Coordinates the purchase of health insurance for EWC students and short-term participants, ensuring it meets visa and university requirements as well as federal and state regulations. Works with brokers to get bids and works with partners such as UH Health Services in assessing policy options. Conveys tax and health insurance information by conducting short procedural presentations for each unique degree student program, before the beginning of fall and spring terms, and for short-term programs, including all residential PDP programs that have insurance/tax information needs. Reviews and monitors participant tax status for compliance of federal tax requirements. Develops and maintains appropriate databases and files to assure timely and accurate payments. Responsible for data management requiring extensive use of spreadsheet formulas. Creates and maintains reports using various data extracts as needed and assigned. Prepares and sends email announcements and collects and compiles applications for conference and field research grants in accordance with grant requirements as assigned. Assists in facilitating various Education Program activities and serves as backup to other program assistants in the Education Program. This list of major duties is not exhaustive. Duties be supplemented on an occasional basis in accordance with the requirements of the job. SUPERVISION: This position works under the general supervision of the Media Program Manager. The incumbent is expected to carry out policies, programs, and procedures independently. The employee keeps the supervisor informed of progress, anticipated problems, or conflicts. Work is reviewed as it progresses for timeliness, effectiveness, and completeness in meeting objectives. REQUIRED QUALIFICATIONS: Education & Experience At least four (4) years of relevant work experience that demonstrates the ability to perform the duties of the position; or a combination of post-high school education and directly related experience which totals four (4) years. Communication Strong written and verbal communication skills. Must be able to effectively communicate and interact with people of diverse backgrounds and abilities in person, on the phone and in digital environments. Demonstrated Ability to organize, prioritize and coordinate work involving a wide variety of tasks; to take initiative and work independently and cooperatively in following through on assignments; to assume responsibility for whole areas of work and integrate information from relevant sources; to gather and/or prepare background materials; to work effectively and deal pleasantly and helpfully with people of diverse cultural backgrounds; to work under the pressure of deadlines and competing demands; to acquire and maintain knowledge of and appropriately apply various policies and procedures; to establish and maintain accurate files and records; to adapt to changes and exercise good judgment in dealing with a variety of situations; to perform effectively in a non-routine work environment; to appropriately handle confidential information; to make arithmetic computations and record figures accurately; to handle detail-oriented assignments with accuracy, to communicate effectively both verbally and in writing and to function effectively as a work leader. Knowledge of office practices and procedures, particularly as they apply to project management and event planning computer program use, database software, office machine usage, and other related administrative best practices; of correct English grammar, punctuation, spelling, and word usage; proficiency in computer programs (such as Microsoft Word, Excel, PowerPoint, Adobe Acrobat Professional and other equivalent applications) and virtual meeting platforms (e.g. Zoom, Skype, Microsoft Teams). Physical Requirements Able to walk up and down stairways, use a ladder, carry supplies and equipment, walk between conference rooms/floors, and move furniture and supplies up to 40 pounds; Sit, walk or stand for extended periods of time; dexterity of hands and fingers to operate a computer keyboard, operate standard office equipment, and use a phone; see and read a computer screen and printed matter with or without vision aids; read and understand rules and policies, labels, and instructions; and to hear, speak and understand speech at normal levels and on the telephone. PREFERRED QUALIFICATIONS Payment processing experience in an academic/adult student environment. Experience with online payment processing. Experience working on a shared drive and/or network. SALARY AND BENEFITS OF WORKING AT THE EAST-WEST CENTER You will have the opportunity to join an organization that values its employees and provides a supportive work environment. Here are some of the benefits you can expect: Competitive Salary and Benefits -The annual salary for this position starts at $56,664.45 per year with an attractive benefits package that includes health insurance, retirement savings with a very generous company match, and paid time off. Career Growth Opportunities - We believe in investing in our employees and providing opportunities for career growth and development. You will have the opportunity to take on additional responsibilities and advance your career within our organization. Supportive Work Environment - We believe in fostering a supportive work environment where our employees feel valued and appreciated. We encourage open communication and collaboration and provide the tools and resources our employees need to succeed. HOW TO APPLY: If you're interested in applying for the role, submit an electronic application at APPLY FOR THIS JOB NOW so that you can be immediately considered. Here are some tips to help you prepare you for our job application process: Tailor Your Resume and Write a Compelling Cover Letter Make sure that your resume is tailored to the specific requirements of the job. Highlight your relevant experience and skills and provide examples of how you have demonstrated leadership in your previous roles. Your cover letter should be tailored to the job and provide a clear and concise summary of your qualifications and experience. Explain why you are interested in the role and how you can contribute to our team. Our initial assessment will be based on the information you submit in your application. Be Prepared for the Interview If you are invited for an interview, make sure that you are well prepared. Research our company and its role and be prepared to answer questions about your experience and qualifications. Provide Three Professional References Ensure that your references can attest to your skills, work ethic, and integrity. What these people reveal about you both in terms of what they do and dont say can make a difference in whether youll be hired. So, its extremely important that you choose wisely when deciding who to use as a reference. The East-West Center isa premier institution in the Indo-Pacific to convene, develop, and equip a network of leaders to solve challenges of common concern. Founded in 1960, the Center has been a leader in promoting understanding and cooperation between the United States and the Indo-Pacific region through its innovative programs and research initiatives. The Center is dedicated to creating respectful and inclusive programming that values innovation and growth through collaborations across the organization and the region. With its cutting-edge research, educational programs, and vibrant community, the East-West Center has become a hub of academic excellence and cultural exchange. Whether you are a student, researcher, or simply someone interested in making a difference for peoples and communities throughout Asia, the Pacific and the US, the East-West Center is the perfect place to explore and discover new perspectives. As required under Title IX, the East-West Center does not discriminate on the basis of sex in the educational programs or activities it operates, including admissions and employment. This is a full-time, in-person role that requires the desired candidate to physically reside in Oahu, Hawaii.

Administrative Assistant (Office & Onboarding Support) Koa Maintenance & Cleaning (KMC) | Oʻahu-based | Supports statewide teams You'll Love This Role If You Like To… ✅ Support people and make their day easier ✅ Organize systems, paperwork, schedules, and supplies ✅ Coordinate details and keep things moving smoothly ✅ Maintain a clean, professional, welcoming environment ✅ Track progress and follow up until things are complete ✅ Ensure accuracy, consistency, and strong communication ✅ Protect confidentiality and handle sensitive information responsibly What You'll Do (Key Responsibilities) Welcome & Support Greet employees and guests warmly and professionally Assist visitors and ensure they reach the right person Maintain a front office that reflects KMC's hospitality and professionalism Organize & Prepare Prepare and print schedules, assignment sheets, and forms Keep office supplies stocked and reorder before items run out Maintain organized digital filing systems for HR and Operations documents Support leaders by preparing reports, memos, and meeting materials Coordinate Communication Serve as the central point of communication for office operations Relay messages promptly and professionally Distribute updates, announcements, and company memos clearly and accurately Support Onboarding & New Hires Coordinate onboarding details so new hires start strong Ensure new employees receive company information, assignments, and key contacts Issue uniforms, badges, and property-specific materials Track training progress and follow up with managers Support 30-day check-ins and ensure documentation is complete Maintain a welcoming open-door approach for employees to “talk story” and share feedback Maintain Office Operations Keep reception, meeting rooms, and office areas clean and ready Reserve conference rooms and set up meeting spaces Uphold confidentiality and professionalism at all times Manage Payroll Distribution & Logistics Receive, organize, and distribute biweekly paychecks accurately Verify names and acknowledgment reports Prepare paycheck pickup lists and notify leaders when ready Print paystubs upon request Reload monthly Holo cards Complete union deduction/dues spreadsheets and submit to Accounting Prepare per diem packets and itineraries for off-island travel Collect uniforms from separated employees and coordinate laundering What Helps You Succeed Here We're looking for someone who naturally wants to: follow through stay organized help others work steadily and accurately keep the office running smoothly communicate clearly stay calm and professional do things the right way Qualifications Required High school diploma (or equivalent) Strong proficiency with Microsoft Word, Excel, Outlook, PowerPoint Strong organization and time management Excellent attention to detail Strong communication skills Valid driver's license (Real ID/Gold Star) Ability to travel to neighbor islands as needed Culture Fit At KMC, we value people who: ✅ show up ✅ help the team ✅ stay organized ✅ take ownership ✅ communicate clearly ✅ follow through In your first 60-90 days, success looks like: You maintain a well-run and welcoming office You keep onboarding organized and consistent You track details and close loops without needing reminders Leaders and employees trust you because you're reliable, accurate, and supportive

Benefits/Perks Competitive Compensation Paid Time Off ESOP Profit Sharing Plan Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to assist the Office Manager and secretarial support to our engineering staff, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Provide administrative support for the Office Manager and the engineering staff Perform clerical duties, which include word processing, responding to mail and correspondence, scanning, copying, answering incoming phone calls and route them to the appropriate person, faxing and filing Monitor the inventory of office supplies, kitchen supplies, and equipment supplies; order supplies as needed to ensure no shortage. Must be able to lift a case of soda to restock the refrigerator and kitchen cabinets Schedule appointments and maintain a calendar Organize meetings Write emails, memos, and letters and distribute them appropriately Assist with coordinating company events Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associate's degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Excel, Outlook, Access, database applications and graphics software (PowerPoint) Highly organized with excellent time management skills and the ability to prioritize projects Demonstrated ability to establish workload priorities and effectively handle multiple tasks simultaneously Possesses excellent customer service skills and values teamwork, achievement, and demonstrates high motivation and initiative. Has excellent communication skills (verbal, written, and listening skills) Compensation: $22.00 - $25.00 per hour Our Story We are an employee-owned, full-service structural engineering firm. Dedicated to the highest level of technical expertise, we take a solutions-driven approach to building and infrastructure design, inspection services and forensic assessment. Founded in 1995 by Ken Hayashida as a client and community-focused company, we foster a culture where ideas, experiences and knowledge are readily exchanged. We believe that innovation and technical excellence provides vital insight, optimizes development and maximizes value. Collaborating closely with our clients and community, we're committed to delivering technical excellence that builds sustainability and resilience. Join Our Team At KAI Hawaii, we foster a culture of continual improvement and innovation. Working together as one family or ‘ ohana, we help to enhance each other's strengths and foster creativity to successfully solve challenges and create opportunities. Sharing our experience and expertise, we support and encourage each other, valuing individual and team well-being.

Job Description Dispatcher / Admin COMPANY: Grace Pacific, LLC. DEPARTMENT: HMA Plants REPORTS TO: Asphalt Plants Operations Manager STATUS: Non-Exempt, Non-Union 1. Scales trucks and materials (crushed rock or asphalt products) to ensure load is within proper D.O.T. weight requirements (GVW). Will generate tags indicating quantity and destination of loads, and/or dispatch scaled trucks to respective job sites, as necessary. 2. Will respond to radio and phone contacts from the field, and coordinate job requirements with plant and paving personnel. 3. Take telephone orders, provide quotes, and respond to inquiries regarding products, pricing, hauling rates, etc. 4. Schedule deliveries with outside truckers, coordinate deliveries with customers, and/or coordinate the quantities of asphalt materials orders with the plant for the next day's operations. 5. Calculates and receives payments from external customers; makes deposits, credit cards, prepares related reports. 6. May coordinate loading of materials with loader operators and verify the accuracy of each load. 7. May assume responsibility for maintaining proper levels of liquid asphalt inventory, aggregate inventory, fuel inventory (propane and/or diesel) daily to accommodate the needs of all internal and external customers as directed by supervisor or management. 8. Inputs data and maintains records of daily transactions, including all sales, cash receipts, inventory on hand, and dispatch activity. Prepares month-end summary reports as required for assigned area. 9. Enters, codes and calculates payroll timecard data in a timely and accurate manner. 10. May research and follow up on billing discrepancies and provide feedback to appropriate people. 11. May conduct visible emissions (VE) testing in accordance with department procedures. 12. May do/help with lab testing. 13. Facilitate purchases as instructed by supervisor or management, ensuring proper approvals are in place. 14. Maintains truckers' agreement files/coordinates with Quarry Admin. 15. Submits and maintains environmental reports (ie: stormwater, fuel usage, etc.) 16. Performs other duties as assigned. 17. Promotes awareness of and follows Company and general safety policies. 18. Exhibits a core understanding of mutual respect and good customer service orientation in interactions with all people in the workplace. PRINCIPAL REQUIREMENTS 1. Minimum 6 months relevant experience in a similar operation and/or with strong accounting aptitude preferred. 2. Advanced knowledge of Word, Excel, Email. Adaptable to in-house software. Keyboarding skills sufficient to complete tasks in a timely manner. 3. 10 key by touch. 4. Uses basic math functions to perform daily tasks. 5. Must be able to read and understand job requirements. 6. Valid driver's license and favorable traffic abstract. 7. Weighmaster's License or ability to obtain license within 60 of hire date. 8. Ability to obtain Visual Emissions 9VE) certifications two times a year. 9. Good organizational and administrative skills to multi-task effectively. 10. Ability to work independently and complete tasks in a timely manner. 11. Excellent interpersonal skills to ensure effective internal and external communications. 12. Must be able to work flexible hours, including nights, weekends, holidays, overtime as required by the paving/customer schedules. 13. Must be able to work at multiple sites/locations. Travel to other islands may be required. 14. Able to push, pull, lift and carry up to 25 lbs. regularly. EOE / M / F / Vet / Disabled / AAP

Salary Range: Secretary IV, SR-18: $4,742.00 per month * Receives telephone and personal callers, screens those which can be handled by other subordinates of the supervisor or other offices, and tactfully makes referrals as appropriate. * Personally takes care of many matters and questions from callers including answering substantive questions not requiring professional research or detailed technical knowledge. * Keeps the supervisor's calendar and schedules appointments and conferences without prior clearance, seeing that the supervisor is fully briefed on the matters to be considered before scheduled meetings. * Receives requests for statistical or informative material concerning the programs which can be assembled from the files and records, advises when the material can be furnished, and prepares it personally or follows up to see that it is prepared within the specified time by the supervisor's staff. * Makes necessary arrangements for conferences including space, time, people, etc., assembles background for the supervisor, attends meetings and prepares reports of the proceedings. * Receives and reads incoming correspondence, reports, instructions, etc., and screens out those that can be personally handled by drafting replies to general inquiries not requiring a detailed technical knowledge of the programs, relaying instructions to subordinate office, collecting data, preparing reports for higher echelons or otherwise acting on requests concerning procedural or administrative requirements. * Maintains control records on incoming correspondence and action documents and follows up on work in process to insure timely reply or action. * Reads outgoing correspondence for procedural and grammatical accuracy, conformance with general policy, factual correctness and adequacy of treatment, and calls any deviations or inadequacies to the attention of the writer or more rarely to the supervisor. * Assists the supervisor's other subordinates in the procedural aspects of expediting the work of the office, including such matters as shifting clerical help in subordinate offices to take care of fluctuating workload, explaining and guiding implementation of the supervisor's instructions concerning procedures, explaining report requirements and arranging with professional and technical staff for the collection and submission of data for assembly into general reports of the total work of the office, etc. * Informs and instructs officials, technicians and lower-grade clerical personnel in the office concerning established procedures for the preparation and clearance of correspondence, action documents and the like. * Informs the supervisor on such matters as procedures in the clearance of memoranda, past practices with respect to various reports, the general nature and history of miscellaneous recurring items, and the sources from whom the supervisor can obtain a quick explanation of various matters. * May operate a typewriter to type correspondence, reports or other materials. * May take and transcribe dictation of correspondence, reports and other materials. Minimum Qualifications Experience Requirements: Except for the substitutions provided for in this specification, applicants must have had work experience of the kind and quality described below and in the amounts shown in the following table: Class TitleGen. Clerical Exp. (years) Spec. Clerical Exp. (years) Total Exp. (years) Secretary IV0.54.04.5 General Clerical Experience: Work experience which involved performance of tasks which demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions; and speak and write simply and directly. Specialized Clerical Experience: Progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc. Two years of the Specialized Clerical Experience, requires progressively responsible typing, stenographic and/or substantive clerical work, which duties demonstrated possession of the ability to perform secretarial duties including, but not limited to, the following: 1) providing personal assistance to an administrator or executive by attending to the administrative details of an office; 2) having an overall awareness of the activities and administrative framework of a program/organization; and 3) ability to exercise sound judgment. Substitutions Allowed: Any combination of work experience and/or education, although not cited elsewhere in this specification, which clearly demonstrates the applicant's possession of knowledge, skills and abilities comparable in quality and quantity to that described in this specification may be accepted as satisfying a portion or all of the minimum qualification requirements. Substitution of Education for Experience: * Graduation from high school with courses in basic English and arithmetic may be substituted for the six months of General Clerical Experience. * Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be deemed equivalent to one year of Specialized Clerical Experience. * Partial completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be substituted for the Specialized Clerical Experience on a month-for-month basis. * Education in an accredited university in a baccalaureate program may be substituted for the Specialized Clerical Experience, on the basis of fifteen semester hours for six months of experience, up to a maximum of one year provided it included at least two or more courses such as: human relations in business, business correspondence or communications, principles of management, personnel management relations, office management, business administration, etc. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: * A copy of the applicant's TA History Report or equivalent system-generated report; * A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, * Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 12-month civil service and SSP employees enjoy a range of competitive benefits: * Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year. * Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. * Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. * Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. * Group Life Insurance: The State provides a free life insurance policy for employees and retirees. * Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. * Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. * Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. * Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. * Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. * Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. * Social Security: As an employer, the State also contributes to an employee's social security account. * Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. * Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 GENERAL CLERICAL EXPERIENCE: Of the options, choose the ONE option that best describes how you meet this requirement. * I possess a High School Diploma. * I possess a General Equivalency Diploma (GED). * I do not possess a High School Diploma or GED, but I have at least 6 months of work experience involving tasks that show my knowledge of English grammar, spelling and arithmetic; my ability to read and understand oral and written instructions; and my ability to speak and write simply and directly. I will provide more details in the following question. * None of the above. 02 GENERAL CLERICAL EXPERIENCE (cont.): If you chose the third option as a response to the previous question, use the space to provide responses to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employer's name and type of business; (c) Supervisor's official job title and general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); (f) Description of your general clerical duties that clearly shows your knowledge of English grammar and spelling; (g) Description of your general clerical duties that clearly shows your knowledge of arithmetic; (h) Description of your general clerical duties that clearly shows your ability to read and understand oral and written instructions; and, (i) Description of your general clerical duties that clearly shows your ability to speak and write simply and directly. Failure to provide all requested information may result in your application being deemed incomplete. Do not paste or make reference to your resume since doing so is not considered a response to this question. Type "N/A" in the space provided if you did not choose the third option a response to the previous question. 03 SPECIALIZED CLERICAL EXPERIENCE: I possess progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc. Of the options, choose the ONE option that best describes how you meet this requirement. * I possess at least one (1) year of Specialized Clerical Experience. * I possess at least two (2) years of Specialized Clerical Experience. * None of the above. 04 SPECIALIZED CLERICAL EXPERIENCE (cont.): If you chose the first or second option in the previous question, use the space provided to respond to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employer's name, type of business (e.g., public/private, manufacturer/retailer, etc.), size (based on number of employees), and services/products provided; (c) Supervisor's official job title, description of the program(s) and number of employees (including their job titles) under his/her scope of responsibility, and his/her general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); (f) Description of the secretarial duties you performed and the level of your responsibility and authority; (g) Description of your experience answering phones, maintaining/accessing files, and making travel arrangements; (h) Description of your experience composing letters/memos/reports; reviewing documents for format, grammar, spelling and typography; and maintaining a log of pending work; and, (i) A list of all office equipment and software programs you have experience with and your level of familiarity with each (e.g., 0%=not familiar at all; 100%=highly skilled). Type "N/A" in the space provided if you did not choose the first or second option as a response to the previous question. 05 ADMINISTRATIVE CLERICAL EXPERIENCE: In addition to the two (2) years of Specialized Clerical Experience, I possess progressively responsible typing, stenographic and/or substantive clerical work, which duties demonstrated possession of the ability to perform secretarial duties including, but not limited to, the following: 1) providing personal assistance to an administrator or executive by attending to the administrative details of an office; 2) having an overall awareness of the activities and administrative framework of a program/organization; and 3) ability to exercise sound judgment. Of the options, choose the ONE option that best describes how you meet this requirement. * In addition to the two (2) years of Specialized Clerical Experience, I possess at least one (1) year of Administrative Clerical Experience. * In addition to the two (2) years of Specialized Clerical Experience, I possess at least two (2) years of Administrative Clerical Experience. * None of the above. 06 ADMINISTRATIVE CLERICAL EXPERIENCE (cont.): If you chose the first or second option in the previous question, use the space provided to respond to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employer's name, type of business (e.g., public/private, manufacturer/retailer, etc.), size (based on number of employees), and services/products provided; (c) Supervisor's official job title, description of the program(s) and number of employees (including their job titles) under his/her scope of responsibility, and his/her general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); (f) Description of the secretarial duties you performed and the level of your responsibility and authority; (g) Description of the duties you performed that clearly shows your ability to provide personal assistance to an administrator or executive by attending to the administrative details of an office; (h) Description of the duties you performed that clearly shows your ability to have an overall awareness of the activities and administrative framework of a program/organization; (i) Description of the duties you performed that clearly shows your ability to exercise sound judgment; and, Type "N/A" in the space provided if you did not choose the first or second option as a response to the previous question. 07 ALLOWABLE SUBSTITUTIONS: If you are utilizing an allowable substitution of education for experience, please select the one option that best describes your educational background. NOTE: You must submit an official copy of your college/university transcripts from each institution to receive credit. * I successfully completed a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines. * I partially completed a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines. * I possess education in an accredited university in a baccalaureate program which included at least two or more courses such as: human relations in business, business correspondence or communications, principles of management, personnel management relations, office management, business administration, etc. * None of the above. 08 TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official or copies of official transcripts, certifications (front and back), and other documents that verify you meet the minimum qualification requirements must be submitted with your application. If these documents are NOT received, your application may be rejected. * My documents are attached to this application. * My documents were attached to a previously submitted application. * I may or may not submit my documents at a later date. I understand that my application will be evaluated based on the information available at that time. Required Question Employer Hawaii State Department of Education Address P.O. Box 2360 Honolulu, Hawaii, 96804 Website ***********************************

At Coffman Engineers, we serve as both prime consultant and sub consultant on projects large and small, including commercial, retail, institutional, government, industrial, and project/construction management. Incorporated in 1979, we have employees in more than 23 locations serving clients across the United States and overseas. To meet client objectives and to integrate our many disciplines, we can create teams comprised of civil, structural, mechanical, electrical, fire protection, and corrosion control, as well as commissioning professionals. This ability has made us a leader in the engineering and construction communities, and has strengthened our reputation as being progressive, innovative, and a great place to work. We are looking for just the right person to fill a key role for Coffman Engineers' Honolulu office. Come join our team as an Administrative Assistant performing a wide variety of tasks. Put your administrative skills to good use in our busy, fun-filled office as the first point-of-contact for our employees and clients! Your tasks will vary from day-to-day and will include: word processing, proposal support, archiving, facilities management, travel assistance, event coordination, and front desk management, including answering the phone and referring inquiries. Most importantly, you will serve as the "friendly face" of our office to employees and clients! * Two-year degree or equivalent strongly preferred, four-year degree a plus * Proficient with Microsoft Office 360 applications (Word, Excel, Teams, and PowerPoint) * 3+ years of related administrative experience * Excellent communication and organization skills * Accounting and SpecsIntact experience is a plus but not required * Valid driver's license Expected hourly rate: $22.00 - $29.00 (depending on experience) This position is not eligible for sponsorship. Why Work at Coffman? You could choose to work anywhere, so why work at Coffman Engineers? Because we believe our culture of excellence, unique business model, and employees set us apart. Simply stated, we are a group of creative, high-performing people who like working together and who believe that what we do makes a difference. Employees say it feels like working with a group of friends in a small office while enjoying the benefits and perks of working for a large firm. Our culture isn't the only thing that makes us different, but it drives everything we do. Coffman offers comprehensive benefits, a flexible PTO program, supportive office environment, professional development opportunities, and regular employee activities (breakfast, wellness activities BBQs, and various social and community activities). But the best part of working at Coffman is being in an environment that allows you to be yourself, be respected, and work alongside other intelligent, motivated people, while you impact the built environment around you! Don't take our word for it. Check out what others are saying: ********************************************************************** Coffman At A Glance: * 45 years in business * 850+ employees serving clients throughout the U.S. and overseas from more than 23 locations * Multidiscipline engineering services plus corrosion control, commissioning and project/construction management * #34 Top 80 Engineering Firms, Building Design+Construction, 2022 * #29 Zweig Group Hot Firm List, Zweig Group, 2021 * #157 Top 500 Design Firms, Engineering News-Record, 2023, 2024 * #1 Hawaii's Healthiest Employers, Healthiest Employers, 2020 Applying You must apply online for this position. If you are unable to complete our online application process, or if you need assistance to do so, let us know so we can provide a reasonable accommodation. If you are experiencing problems applying through our system, please try again using a different browser or an updated version of your current browser. If that doesn't work, please contact us directly. Equal Opportunity Statement This position is direct with Coffman Engineers; we are an Equal Opportunity Employer. We do not discriminate on the basis of any status protected under federal, state, or local law. Follow Us! *************** Twitter: @CoffmanEngineer Instagram: @CoffmanEngineers LinkedIn: ************************************************** Facebook: @CoffmanEngineers

Title:Assistant/Associate Professor (General Public Administration) 0083962 Hiring Unit: UH West Oahu, Academic Affairs, Public Administration Salary Information: F-3/F-4, salary will be competitive and commensurate with qualifications and experience. Monthly Type: 9-Month Tenure Track: Tenure Full Time/Part Time: Full Time Temporary/Permanent: Permanent Other Conditions: Appointment to begin on August 1, 2026. Duties and Responsibilities: * Teach and develop undergraduate core and elective courses in general public administration, disaster preparedness and emergency management, and other courses as needed. * In addition to teaching within their disciplines, all faculty members at UHWO are expected to engage in scholarly activity, participate in curriculum development, teach courses using distance education and hybrid modalities, participate in program assessment, advise students and supervise senior projects, practicum and directed readings courses, participate in faculty governance, serve on program, division, and university committees, render service to the professional and community relevant to academic specialty, and network with professional and community organizations to develop additional practicum sites for student internships, and taking a leadership role in promoting the Public Administration Division. * Teaching assignments may involve day, evening, weekend or online. * Perform other related tasks as assigned. Minimum Qualifications: Assistant Professor (F-3) * Earned a PhD from an accredited university in Public Administration, or a closely related discipline. An ABD will be considered, provided applicant completes dissertation by date of hire. * Teaching experience at the college or university level and demonstrated excellence in teaching. * Evidence of scholarly and applied research activities related to the areas of teaching. * Ability to plan and organize assigned activities and possess excellent verbal and written communication skills. Associate Professor (F-4) * In addition to minimum qualifications for the rank of Assistant Professor (F-3), five years of full-time college or university teaching at the rank of Assistant Professor. * Evidence of publications in peer-reviewed journals in public administration, disaster preparedness, emergency management, or a closely related field. Desirable Qualifications: * Experience teaching and demonstrated excellence in teaching disaster preparedness and emergency management. * Ability to interact effectively in a multicultural setting; experience in working with various different communities and demonstrated excellence in teaching to students from varied backgrounds and cultures. * Demonstrated ability to teach distance education courses. * Experience with course assessment and institutional accreditation. * Experience with teaching writing intensive courses. * Published research in peer reviewed journals in areas relevant to teaching. To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Submit cover letter indicating how you satisfy the minimum and desirable qualifications, curriculum vita, names and contact information of three professional references, and copies of official transcripts (official transcripts required at the time of hire). Copies of selected publications and student evaluations summaries may be requested during the search process. If ABD, submit a letter from the committee chair attesting that all degree requirements will be met by August 1, 2026. If multiple applications are received from the same candidate, only the last one will be reviewed. Please do not include any self-identifying photos, they will be redacted. PLEASE REDACT REFERENCES TO SOCIAL SECURITY NUMBERS AND BIRTH DATE ON TRANSCRIPT COPIES. Incomplete applications will not be considered. All items become the property of the University of Hawaii-West O'ahu and will not be returned. Note: if you have not applied for a position before using Neogov, you will need to create an account. Inquiries: Dr. Kristina Lu; Public Administration Division Chair, *************** EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: ******************************************** Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at:***************************************************** or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: *********************************************************

ATA Services, Inc. is seeking Office Assistants at the Hawaii State Hospital. Please review the job details listed below: Hourly Rate: $22.85 Hours: Mon-Fri. 7 am - 3:00 pm Job Duties/Scope of Work Clerical Duties · Answers telephone calls, assists the caller with their inquiry, or refers to the appropriate staff. Checks and responds to email. Provides general information and resolves complaints in person or over the telephone. · Schedules/reschedules appointments and training for staff, maintains the schedules, and reminds staff of scheduled meetings/trainings. · Handles mail and inter-office documents. · Accurately and timely processes and audits employees' timesheets for payroll. Generates the attendance report. · Compiles, organizes raw data, and enters purchase orders, petty cash encumbrances and payments in the fiscal database as instructed. · Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures. · Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special reports. · Determines the need for and/or makes routine orders for necessary supplies, materials or other items from the HSH Warehouse inventory. · Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters. Typing Duties · Using computer and word processing and other software to draft and prepare form, letter, email, etc. · Composes letters or memos of a routine nature for staff signature as requested. · Prepares, types, and maintains/updates office forms. Fiscal Duties · Verifies goods received and accuracy and completeness of requisitions. Other related duties as assigned by the supervisor. Minimum Requirements: Knowledge of general office practices and procedures; grammar, spelling, and arithmetic; and word processing, spreadsheet, data input, and other common office software. Minimum skills/abilities: Ability to read and understand oral and written instruction, and speak and write effectively; carry out a variety of standard office clerical routines; learn and apply pertinent statutory provisions, rules, regulations, policies and procedures; learn and apply a variety of instructions furnished in written, oral, or schedule form; prepare numerical reports; deal tactfully with others; work independently, problem-solve, and develop solutions; operate standard office machines and equipment; and the ability to count and make arithmetic

Administrative Assistant - Coordinator/Scheduler PuroClean, a leader in emergency property restoration services, helps families and businesses take care of water, fire, mold, biohazard, and other types of property damage. We are a local, stable, family-owned company looking for reliable and friendly individuals who have a desire to help others. Why PuroClean? * Location: Waipio (next to Costco) - avoid traffic * Competitive pay - $16-20/hr, depending on experience * Medical/dental/vision insurance * Paid time off - vacation, holiday, personal * Bonus opportunities available * Free parking * Consistent schedule: Full time (Monday-Friday, 8am-5pm) * Pay frequency - weekly Responsibilities: * Answer phones * Provide great customer service over the phone * Follow up with customers and vendors * Assist with scheduling and coordination * Prepare and format reports * Written/verbal communication * Data entry and make photo copies * General office duties * Administrative projects and support Qualifications: * Experience: minimum of 2 years of office experience * Type at least 40 wpm * Proficient at Microsoft Office (Word, Excel, Outlook) * Good computer skills * Reliable transportation to our office in Pearl City Industrial (near Sam's Club) * Willing to work some nights and weekends answering phones Ideal Qualities: * Passion to serve customers and make a difference * Excellent organizational skills and detail-oriented * Proven track record of managing multiple priorities with time-sensitive deadlines * Friendly and empathetic * Skilled in taking initiative and problem-solving * Effective communication skills - verbal and written * Ability to work under minimal supervision * Thrives in fast paced environments * Knowledge of office administration, work process/flows, clerical work, use of office equipment * Experience with scheduling and job coordination

American Electric/Olgoonik is an Equal Opportunity Employer Assist in preparation with estimates, invoicing and submittals for telecom construction projects. Ability to take initiative and work independently while also collaborating in a team environment, excellent interpersonal and written communication skills for working with the internal team, vendors, subcontractors and clients. Primary Responsibilities: * Follow company standard operating process and procedures for estimating and pre- construction. * Assists with the duties of estimating all aspects of Telecom construction. * Assist with generating a detailed and accurate take off, BOM, proposals. * Assist with opening work orders. * Assist with invoicing. * Read, understand proposal specifications and construction plans, from all trades as applies to own work. * Be able to take off Telecom equipment, components, devices, attachments methods, pathways and enter estimating software. * Assist in preparing bids either from conceptual stage, design assist, or plan and specifications. * Assist in preparing proposal letters and bid forms. * Participate in client scope review meetings, pre-bid job meetings, and site surveys. * Communicate with vendors for material and equipment pricing, and quotes. * Accurately turnover the project to the construction team. * Participate in post-project reviews to improve estimating methods and procedures. * Perform other related duties as assigned to ensure efficient and effective completion of projects. * Project objectives, policies, procedures. * Project Support on to manage CO's, logs, schedule. * Represent American Electric. * Assist manager with procurement and subcontractors. * Enforce AE company policies, procedures, and standards. * Able to identify issues and help come up with solutions with Foreman/General Foreman. Supervisory Responsibilities: * There are no supervisory responsibilities associated with this position. Education and/or Experience: * Bachelor's degree in business administration, project management, or a related field preferred. * Proven experience in an administrative role, preferably in a project management environment. Objective Measures of Performance: * Financial - Assist Manage to Project Budget * Achieve target GP margin on estimating jobs turned over Operations * Project Support * Quality and accuracy of estimating take-off Use of Conest estimating software Completes estimating assignments on time * Client Relations - Provide Value to our Clients Key Targeted Results (KTR): * Financial - Award GP margin vs Budget GP margin * Positive supervisor review on Conest us * Quarterly self bid volume Award ratio 15% * Client Relations Supervisor & Client joint performance review Knowledge, Skills, and Abilities: * Excellent organizational and time management skills. * Strong attention to detail and accuracy. * Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook). * Ability to work independently and as part of a team. * Effective communication skills, both written and verbal. * Ability to prioritize tasks and manage multiple projects simultaneously. * Knowledge of project management software/tools is a plus. * Flexibility to adapt to changing priorities and deadlines. Location: Oahu, Hawaii Employment Type: Full-time Salary: 65-75K Benefits: American Electric health insurance, retirement plans, etc. How to Apply: Please send your resume and cover letter to **************************** Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear. The employee must occasionally lift and or move up to 25 pounds. Work Environment: General office environment. Some travel both domestically and internationally required based on business demands. American Electric/Olgoonik is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local laws. As an Alaska Native Corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.

Why Hickam Communities? At Hickam Communities, we turn housing into homes. We recognize that our team members are responsible for our growth and success, and we challenge them to constantly be their best in our fast-paced workplace. We value results, teamwork, innovation, and mutual respect. Come join our team and be part of a nationally recognized leader in property management and development, where we view ourselves as trailblazers as we tackle the challenges ahead. Our Benefits: Generous time off policies (including 11 paid holidays, generous Accrued Time Off increasing with years of service, paid sick time, annual day of service, and floating holiday) 401(k) plan with a company match Various comprehensive Medical, Dental, & Vision plan options for you and your family Flexible Spending Account and Dependent Care Flexible Spending Account Long Term Disability, Basic Term Life and AD&D, optional supplemental life insurance Tuition Reimbursement program and continuous training and development opportunities Wellness program (group challenges, seminars, gym membership reimbursement) Employee Assistance Program The Administrative Assistant acts as an administrative resource for the Director of Property Management (DPM) and secretarial duties of the group/office, much of which is of sensitive and confidential nature. Primary Responsibilities: Attend weekly team meetings and trainings as requested. Prepare correspondence, meeting minutes and compiling of documents Maintain supervisor's calendar, arrange and schedule meetings, and arrange travel and other accommodations Generate weekly and monthly project reports. Assist with other reports as needed Coordinate and compile property management reports Responsible for ensuring coverage of office hours and maintaining office supply inventory Prepare presentations for property management Coordinate tasks across multiple departments and levels throughout the organization Handle petty cash for office property management staff Execute projects assigned by DPM Support the DPM with all aspects of property managements Job Requirements: High School Diploma or GED required; Bachelor's degree in a business related field preferred Minimum 1 - 3 years experience working in an administrative role required 2 - 5 years human resources or administrative experience preferred Experience with computer systems required including web based applications and Microsoft Office Able to summarize and communicate moderately complex information in varied written and verbal formats Able to provide a high level of customer service to internal and external customers Able to manage multiple assignments and tasks and work under pressure Must have a current vehicle license in good standing and meet the driving records standards outlined in the Company Safe Vehicular Operations Policy

Kapi'olani Medical Center for Women & Children is Hawai'i's only maternity, newborn and pediatric specialty hospital. It is well recognized as Hawai'i's leader in the care of women, infants and children. With 253 beds, the not-for-profit hospital delivers 6,000 babies a year, and is also a medical teaching and research facility. Specialty services for patients throughout Hawai'i and the Pacific Region include intensive care for infants and children, 24-hour emergency pediatric and adult care, critical care air transport and high-risk perinatal care. Over 1,400 employees and more than 700 physicians provide specialty care at Kapi'olani. The hospital is home to the Kapi'olani Women's Center and the Women's Cancer Center, and offers numerous community programs and services, such as specialty pediatric clinics, the Kapi'olani Child Protection Center and the Sex Abuse Treatment Center. The OB/GYN department offers complete obstetrical and gynecological care for women and is one of the most comprehensive centers for women's health in Hawai'i. Services include obstetrical care, pre-pregnancy counseling, medical, dietary and social service counseling, pregnancy testing, prenatal and high-risk prenatal care, counseling and postpartum follow-up care, referral services, infertility diagnostics and treatment, family planning, annual physical exams and pap smears, testing and treatment for sexually transmitted diseases, birth control methods, routine gynecological exams, evaluation for and scheduling of gynecologic surgeries, cyst biopsy and removal, nutrition counseling, and endocrine and teen clinics, among others. If you are reliable, organized and proactive, you may be the ideal candidate for our Administrative Secretary position. The Administrative Secretary is often the right-hand person that facilitates and delegates everyday operational and administrative tasks, helping to execute our leadership's vision and providing overall administrative support for the department. We are looking for someone who is comfortable working with multiple priorities and projects in a fast-paced environment, has excellent customer service and communication skills, pays strong attention to detail and is committed to helping our organization deliver the highest quality health care to Hawai'i's people. Location: Kapiolani Medical Center for Women and Children Work Schedule: Day - 8 Hours Work Type: Full Time Regular FTE: 1.000000 Bargaining Unit: Non-Bargaining Exempt: No Req ID 30724 Pay Range: 21.76 - 27.20 USD per hour Category: Administrative Minimum Qualifications: Associate's Degree in Business or related field, or an equivalent combination of education, training, and/or related experience. Two (2) years clerical or secretarial experience. Preferred Qualifications: Bachelor's Degree in business or related field. EOE/AA/Disabled/Vets Hawai'i Pacific Health offers a comprehensive and competitive total rewards package that includes pay and benefits. Rate of pay for selected candidates will be determined by various factors including knowledge, skills, abilities, relevant experience and training, as well as internal peer equity.

We are actively looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks supporting our account executives for retail and foodservice manufacturers. The ideal candidate needs to be a self-starter, has excellent oral and written communication skills, is organized, and has a great attitude and work ethic. Must have experience with computers, MS Outlook, Word, and Excel. Familiarity with the food industry is a plus! Starting salary is $33,280.00 per year. We offer fully paid medical plan, and 15 full days of holiday per year. We're located in the Kaimuki area and ready to add to our team now, so only local applicants will be considered (Oahu/Honolulu). No phone calls please. JOB CODE: Administrative Assistant

Company: Acutron, LLC The Administrative Assistant is responsible for providing administrative support to one or more departments within the company. Essential Duties & Responsibilities: * Provides administrative support to multiple departments, including, but not limited to timecard administration, certified payroll support, contract processing, daily report tracking, opening/closing jobs folders, log maintenance (e.g., employee certifications, works orders, change orders, submittals), and report preparation (e.g., labor/material/job cost reports). * Performs general administrative tasks, such as filing/organizing (hard copy and electronic) documents, organizing/stocking supplies, printing/copying/scanning/faxing, managing the phone system, labeling, preparing envelopes, sending mail, etc. Qualification/Requirements: * Five to ten years of administrative or other work experience. * Familiarity with the mechanical insulation or construction industry, in general, a plus. * Strong communication skills (verbal and written). * Ability to organize and prioritize in a fast-paced environment. * Strong problem-solving skills and attention to detail. * Proficiency in MS Word, Excel, and Outlook. * Knowledge of QuickBooks and Timberline preferred. * Work location: In person. Education/Training: * High school diploma or equivalent preferred. * Microsoft Office skills (Word and Excel). Benefits: * Competitive compensation package * Retirement savings options, including ESOP (Employee Stock Ownership Plan), 401(k) with employer matching contributions * Health and Wellness: Medical, dental & drug insurance, flex spending account (FSA), group life insurance * Time off and Work-Life Balance: Paid holidays & PTO * Professional development opportunities About the Company: * Acutron, LLC is the largest locally-owned and -operated mechanical insulation and firestopping company serving the State of Hawaii. * The company services a wide range of projects, from residential service calls to government installations, commercial spaces, hospitals, and high rises. * Management seeks to foster a collaborative work environment built upon the collective efforts of its team members. * Employees are expected to adhere to the policies, procedures, and ethical standards of Acutron, LLC and its affiliate, Unitek Contracting Group. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. We are an Equal Employment Opportunity Employer. All employment decisions will be made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, genetic information, national origin, disability or protected veteran status.

Salary Range: Secretary IV, SR-18: $4,582.00 per month * Receives telephone and personal callers, screens those which can be handled by other subordinates of the supervisor or other offices, and tactfully makes referrals as appropriate. * Personally takes care of many matters and questions from callers including answering substantive questions not requiring professional research or detailed technical knowledge. * Keeps the supervisor's calendar and schedules appointments and conferences without prior clearance, seeing that the supervisor is fully briefed on the matters to be considered before scheduled meetings. * Receives requests for statistical or informative material concerning the programs which can be assembled from the files and records, advises when the material can be furnished, and prepares it personally or follows up to see that it is prepared within the specified time by the supervisor's staff. * Makes necessary arrangements for conferences including space, time, people, etc., assembles background for the supervisor, attends meetings and prepares reports of the proceedings. * Receives and reads incoming correspondence, reports, instructions, etc., and screens out those that can be personally handled by drafting replies to general inquiries not requiring a detailed technical knowledge of the programs, relaying instructions to subordinate office, collecting data, preparing reports for higher echelons or otherwise acting on requests concerning procedural or administrative requirements. * Maintains control records on incoming correspondence and action documents and follows up on work in process to insure timely reply or action. * Reads outgoing correspondence for procedural and grammatical accuracy, conformance with general policy, factual correctness and adequacy of treatment, and calls any deviations or inadequacies to the attention of the writer or more rarely to the supervisor. * Assists the supervisor's other subordinates in the procedural aspects of expediting the work of the office, including such matters as shifting clerical help in subordinate offices to take care of fluctuating workload, explaining and guiding implementation of the supervisor's instructions concerning procedures, explaining report requirements and arranging with professional and technical staff for the collection and submission of data for assembly into general reports of the total work of the office, etc. * Informs and instructs officials, technicians and lower-grade clerical personnel in the office concerning established procedures for the preparation and clearance of correspondence, action documents and the like. * Informs the supervisor on such matters as procedures in the clearance of memoranda, past practices with respect to various reports, the general nature and history of miscellaneous recurring items, and the sources from whom the supervisor can obtain a quick explanation of various matters. * May operate a typewriter to type correspondence, reports or other materials. * May take and transcribe dictation of correspondence, reports and other materials. Minimum Qualifications Experience Requirements: Except for the substitutions provided for in this specification, applicants must have had work experience of the kind and quality described below and in the amounts shown in the following table: Class TitleGen. Clerical Exp. (years) Spec. Clerical Exp. (years) Total Exp. (years) Secretary IV0.54.04.5 General Clerical Experience: Work experience which involved performance of tasks which demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions; and speak and write simply and directly. Specialized Clerical Experience: Progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc. Two years of the Specialized Clerical Experience, requires progressively responsible typing, stenographic and/or substantive clerical work, which duties demonstrated possession of the ability to perform secretarial duties including, but not limited to, the following: 1) providing personal assistance to an administrator or executive by attending to the administrative details of an office; 2) having an overall awareness of the activities and administrative framework of a program/organization; and 3) ability to exercise sound judgment. Substitutions Allowed: Any combination of work experience and/or education, although not cited elsewhere in this specification, which clearly demonstrates the applicant's possession of knowledge, skills and abilities comparable in quality and quantity to that described in this specification may be accepted as satisfying a portion or all of the minimum qualification requirements. Substitution of Education for Experience: * Graduation from high school with courses in basic English and arithmetic may be substituted for the six months of General Clerical Experience. * Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be deemed equivalent to one year of Specialized Clerical Experience. * Partial completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be substituted for the Specialized Clerical Experience on a month-for-month basis. * Education in an accredited university in a baccalaureate program may be substituted for the Specialized Clerical Experience, on the basis of fifteen semester hours for six months of experience, up to a maximum of one year provided it included at least two or more courses such as: human relations in business, business correspondence or communications, principles of management, personnel management relations, office management, business administration, etc. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: * A copy of the applicant's TA History Report or equivalent system-generated report; * A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, * Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 12-month civil service and SSP employees enjoy a range of competitive benefits: * Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year. * Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. * Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. * Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. * Group Life Insurance: The State provides a free life insurance policy for employees and retirees. * Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. * Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. * Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. * Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. * Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. * Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. * Social Security: As an employer, the State also contributes to an employee's social security account. * Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. * Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 GENERAL CLERICAL EXPERIENCE: Of the options, choose the ONE option that best describes how you meet this requirement. * I possess a High School Diploma. * I possess a General Equivalency Diploma (GED). * I do not possess a High School Diploma or GED, but I have at least 6 months of work experience involving tasks that show my knowledge of English grammar, spelling and arithmetic; my ability to read and understand oral and written instructions; and my ability to speak and write simply and directly. I will provide more details in the following question. * None of the above. 02 GENERAL CLERICAL EXPERIENCE (cont.): If you chose the third option as a response to the previous question, use the space to provide responses to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employer's name and type of business; (c) Supervisor's official job title and general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); (f) Description of your general clerical duties that clearly shows your knowledge of English grammar and spelling; (g) Description of your general clerical duties that clearly shows your knowledge of arithmetic; (h) Description of your general clerical duties that clearly shows your ability to read and understand oral and written instructions; and, (i) Description of your general clerical duties that clearly shows your ability to speak and write simply and directly. Failure to provide all requested information may result in your application being deemed incomplete. Do not paste or make reference to your resume since doing so is not considered a response to this question. Type "N/A" in the space provided if you did not choose the third option a response to the previous question. 03 SPECIALIZED CLERICAL EXPERIENCE: I possess progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc. Of the options, choose the ONE option that best describes how you meet this requirement. * I possess at least one (1) year of Specialized Clerical Experience. * I possess at least two (2) years of Specialized Clerical Experience. * None of the above. 04 SPECIALIZED CLERICAL EXPERIENCE (cont.): If you chose the first or second option in the previous question, use the space provided to respond to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employer's name, type of business (e.g., public/private, manufacturer/retailer, etc.), size (based on number of employees), and services/products provided; (c) Supervisor's official job title, description of the program(s) and number of employees (including their job titles) under his/her scope of responsibility, and his/her general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); (f) Description of the secretarial duties you performed and the level of your responsibility and authority; (g) Description of your experience answering phones, maintaining/accessing files, and making travel arrangements; (h) Description of your experience composing letters/memos/reports; reviewing documents for format, grammar, spelling and typography; and maintaining a log of pending work; and, (i) A list of all office equipment and software programs you have experience with and your level of familiarity with each (e.g., 0%=not familiar at all; 100%=highly skilled). Type "N/A" in the space provided if you did not choose the first or second option as a response to the previous question. 05 ADMINISTRATIVE CLERICAL EXPERIENCE: In addition to the two (2) years of Specialized Clerical Experience, I possess progressively responsible typing, stenographic and/or substantive clerical work, which duties demonstrated possession of the ability to perform secretarial duties including, but not limited to, the following: 1) providing personal assistance to an administrator or executive by attending to the administrative details of an office; 2) having an overall awareness of the activities and administrative framework of a program/organization; and 3) ability to exercise sound judgment. Of the options, choose the ONE option that best describes how you meet this requirement. * In addition to the two (2) years of Specialized Clerical Experience, I possess at least one (1) year of Administrative Clerical Experience. * In addition to the two (2) years of Specialized Clerical Experience, I possess at least two (2) years of Administrative Clerical Experience. * None of the above. 06 ADMINISTRATIVE CLERICAL EXPERIENCE (cont.): If you chose the first or second option in the previous question, use the space provided to respond to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employer's name, type of business (e.g., public/private, manufacturer/retailer, etc.), size (based on number of employees), and services/products provided; (c) Supervisor's official job title, description of the program(s) and number of employees (including their job titles) under his/her scope of responsibility, and his/her general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); (f) Description of the secretarial duties you performed and the level of your responsibility and authority; (g) Description of the duties you performed that clearly shows your ability to provide personal assistance to an administrator or executive by attending to the administrative details of an office; (h) Description of the duties you performed that clearly shows your ability to have an overall awareness of the activities and administrative framework of a program/organization; (i) Description of the duties you performed that clearly shows your ability to exercise sound judgment; and, Type "N/A" in the space provided if you did not choose the first or second option as a response to the previous question. 07 ALLOWABLE SUBSTITUTIONS: If you are utilizing an allowable substitution of education for experience, please select the one option that best describes your educational background. NOTE: You must submit an official copy of your college/university transcripts from each institution to receive credit. * I successfully completed a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines. * I partially completed a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines. * I possess education in an accredited university in a baccalaureate program which included at least two or more courses such as: human relations in business, business correspondence or communications, principles of management, personnel management relations, office management, business administration, etc. * None of the above. 08 TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official or copies of official transcripts, certifications (front and back), and other verifying documents must be received in our office within ten (10) calendar days from the date of your application. If these documents are NOT received by the deadline, your application may be rejected. * I understand, and will submit the required documents to CSSP Recruitment within ten (10) calendar days. * I understand, but I will not submit the required information. I understand that my application may be rejected. * I have previously submitted my verifying documents for another recruitment. Required Question Employer Hawaii State Department of Education Address P.O. Box 2360 Honolulu, Hawaii, 96804 Website ***********************************

At Coffman Engineers, we serve as both prime consultant and sub consultant on projects large and small, including commercial, retail, institutional, government, industrial, and project/construction management. Incorporated in 1979, we have employees in more than 23 locations serving clients across the United States and overseas. To meet client objectives and to integrate our many disciplines, we can create teams comprised of civil, structural, mechanical, electrical, fire protection, and corrosion control, as well as commissioning professionals. This ability has made us a leader in the engineering and construction communities, and has strengthened our reputation as being progressive, innovative, and a great place to work. Job Description We are looking for just the right person to fill a key role for Coffman Engineers' Honolulu office. Come join our team as an Administrative Assistant performing a wide variety of tasks. Put your administrative skills to good use in our busy, fun-filled office as the first point-of-contact for our employees and clients! Your tasks will vary from day-to-day and will include: word processing, proposal support, archiving, facilities management, travel assistance, event coordination, and front desk management, including answering the phone and referring inquiries. Most importantly, you will serve as the “friendly face” of our office to employees and clients! Qualifications Two-year degree or equivalent strongly preferred, four-year degree a plus Proficient with Microsoft Office 360 applications (Word, Excel, Teams, and PowerPoint) 3+ years of related administrative experience Excellent communication and organization skills Accounting and SpecsIntact experience is a plus but not required Valid driver's license Expected hourly rate: $22.00 - $29.00 (depending on experience) This position is not eligible for sponsorship. Additional Information Why Work at Coffman? You could choose to work anywhere, so why work at Coffman Engineers? Because we believe our culture of excellence, unique business model, and employees set us apart. Simply stated, we are a group of creative, high-performing people who like working together and who believe that what we do makes a difference. Employees say it feels like working with a group of friends in a small office while enjoying the benefits and perks of working for a large firm. Our culture isn't the only thing that makes us different, but it drives everything we do. Coffman offers comprehensive benefits, a flexible PTO program, supportive office environment, professional development opportunities, and regular employee activities (breakfast, wellness activities BBQs, and various social and community activities). But the best part of working at Coffman is being in an environment that allows you to be yourself, be respected, and work alongside other intelligent, motivated people, while you impact the built environment around you! Don't take our word for it. Check out what others are saying: ********************************************************************** Coffman At A Glance: 45 years in business 850+ employees serving clients throughout the U.S. and overseas from more than 23 locations Multidiscipline engineering services plus corrosion control, commissioning and project/construction management #34 Top 80 Engineering Firms, Building Design+Construction, 2022 #29 Zweig Group Hot Firm List, Zweig Group, 2021 #157 Top 500 Design Firms, Engineering News-Record, 2023, 2024 #1 Hawaii's Healthiest Employers, Healthiest Employers, 2020 Applying You must apply online for this position. If you are unable to complete our online application process, or if you need assistance to do so, let us know so we can provide a reasonable accommodation. If you are experiencing problems applying through our system, please try again using a different browser or an updated version of your current browser. If that doesn't work, please contact us directly. Equal Opportunity Statement This position is direct with Coffman Engineers; we are an Equal Opportunity Employer. We do not discriminate on the basis of any status protected under federal, state, or local law. Follow Us! *************** Twitter: @CoffmanEngineer Instagram: @CoffmanEngineers LinkedIn: ************************************************** Facebook: @CoffmanEngineers

PuroClean, a leader in emergency property restoration services, helps families and businesses take care of water, fire, mold, biohazard, and other types of property damage. We are a local, growing, family-owned company looking for reliable and friendly individuals who have a desire to help others. Why PuroClean? Location: Pearl City Industrial (near Sam's Club) Competitive pay - $14-16/hr, depending on experience Medical/dental/vision insurance Paid time off - vacation, holiday, personal Bonus opportunities available Consistent schedule: Full time (Monday-Friday, 8am-5pm) Pay frequency - weekly Responsibilities: * Answer phones * Provide great customer service over the phone * Follow up with customers and vendors * Assist with scheduling and coordination * Prepare and format reports * Written/verbal communication * Data entry and make photo copies * General office duties * Administrative projects and support, as needed Qualifications: * Experience: minimum of 1 year of office experience * Type at least 40 wpm * Proficient at Microsoft Office (Word, Excel, Outlook) * Good computer skills * Reliable transportation to our office in Pearl City Industrial (near Sam's Club) * Willing to work some nights and weekends answering phones Ideal Qualities: * Passion to serve customers and make a difference * Excellent organizational skills and detail-oriented * Proven track record of managing multiple priorities with time-sensitive deadlines * Friendly and empathetic * Skilled in taking initiative and problem-solving * Effective communication skills - verbal and written * Ability to work under minimal supervision * Thrives in fast paced environments * Knowledge of office administration, work process/flows, clerical work, use of office equipment

Salary Range: Secretary II, SR-14: $4,054.00 per month * Greets visitors to the office and answers the telephone; refers calls and callers to supervisor and other staff based on knowledge of the work of the organization; takes messages for the supervisor; makes appointments for the supervisor and reminds the supervisor of appointments; gives direct factual information in response to specific inquiry when there is no question as to the propriety of releasing such information; * Receives and opens incoming mail and refers to the supervisor unless referral can be made to another staff member; attaches previous correspondence and other related matters to correspondence requiring supervisor's attention; sends routine acknowledgments or selects form letters in response to routine inquiries; composes routine correspondence for supervisor's review requiring specific knowledge of operational methods, procedures, policies or other information; reviews all outgoing correspondence for typographical accuracy and conformance with procedures; * Establishes and maintains subject matter, alphabetic and/or chronological files, and supplies records upon request or in anticipation of supervisor's need; * Procures supplies, equipment, repair and maintenance services and the like, through agency channels; * Consults or studies specific books, manuals, catalogs or other sources in order to obtain desired information; * Makes assignments of facilities, vehicles, equipment or similar items to provide for efficient and optimal use; * Orally relays messages and instructions to other subordinates of the supervisor; * Allocates debits, credits, costs, charges or other similar bookkeeping items of operational procedures to correct accounts or classifications; * May typewrite straight copy from correct copy or rough drafts; prepares duplicating machine stencils and/or master copies; * May take dictation using shorthand or a steno-type machine and transcribe using a typewriter; takes general notes and/or minutes at meetings or conferences by longhand, shorthand or steno-type machine; * Explains details of services, methods or policies; * Reviews the work of others, calling attention to the use of incorrect procedures or methods and to correct entries or results; * Approves or recommends rejection of applications, requests, claims or other items following operational policies or rules of action; * May supervise clerical subordinates and others in the performance of highly complex clerical work (as defined in the Office Assistant series) on a regular and continuing basis. Minimum Qualifications Experience Requirements: Except for the substitutions provided for in this specification, applicants must have had work experience of the kind and quality described below and in the amounts shown in the following table: Class TitleGeneral Clerical Exp. (years) Spec. Clerical Exp. (years) Total Exp. (years) Secretary II0.52.02.5 General Clerical Experience: Work experience which involved performance of tasks which demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions; and speak and write simply and directly. Specialized Clerical Experience: Progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc. Substitutions Allowed: Any combination of work experience and/or education, although not cited elsewhere in this specification, which clearly demonstrates the applicant's possession of knowledge, skills and abilities comparable in quality and quantity to that described in this specification may be accepted as satisfying a portion or all of the minimum qualification requirements. Substitution of Education for Experience: * Graduation from high school with courses in basic English and arithmetic may be substituted for the six months of General Clerical Experience. * Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be deemed equivalent to one year of Specialized Clerical Experience. * Partial completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be substituted for the Specialized Clerical Experience on a month-for-month basis. * Education in an accredited university in a baccalaureate program may be substituted for the Specialized Clerical Experience on the basis of fifteen semester hours for six months of experience, up to a maximum of one year provided it included at least two or more courses such as: human relations in business, business correspondence or communications, principles of management, personnel management relations, office management, business administration, etc. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: * A copy of the applicant's TA History Report or equivalent system-generated report; * A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, * Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 12-month civil service and SSP employees enjoy a range of competitive benefits: * Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year. * Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. * Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. * Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. * Group Life Insurance: The State provides a free life insurance policy for employees and retirees. * Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. * Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. * Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. * Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. * Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. * Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. * Social Security: As an employer, the State also contributes to an employee's social security account. * Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. * Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 GENERAL CLERICAL EXPERIENCE: Of the options, choose the ONE option that best describes how you meet this requirement. * I possess a High School Diploma. * I possess a General Equivalency Diploma (GED). * I do not possess a High School Diploma or GED, but I have at least 6 months of work experience involving tasks that show my knowledge of English grammar, spelling and arithmetic; my ability to read and understand oral and written instructions; and my ability to speak and write simply and directly. I will provide more details in the following question. * None of the above. 02 GENERAL CLERICAL EXPERIENCE (cont.): If you chose the third option as a response to the previous question, use the space to provide responses to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employer's name and type of business; (c) Supervisor's official job title and general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); (f) Description of your general clerical duties that clearly shows your knowledge of English grammar and spelling; (g) Description of your general clerical duties that clearly shows your knowledge of arithmetic; (h) Description of your general clerical duties that clearly shows your ability to read and understand oral and written instructions; and, (i) Description of your general clerical duties that clearly shows your ability to speak and write simply and directly. Failure to provide all requested information may result in your application being deemed incomplete. Do not paste or make reference to your resume since doing so is not considered a response to this question. Type "N/A" in the space provided if you did not choose Option C as a response to the previous question. 03 SPECIALIZED CLERICAL EXPERIENCE: I possess progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc. Of the options, choose the ONE option that best describes how you meet this requirement. * I possess at least one (1) year of Specialized Clerical Experience. * I possess at least two (2) years of Specialized Clerical Experience. * None of the above. 04 SPECIALIZED CLERICAL EXPERIENCE (cont.): If you chose the first or third option as a response to the previous question, use the space to provide responses to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employer's name, type of business (e.g., public/private, manufacturer/retailer, etc.), size (based on number of employees per department/section), and services/products provided and to whom; (c) Supervisor's official job title, description of the program(s) and number of employees (including their job titles) under his/her scope of responsibility, and his/her general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); (f) Description of the secretarial duties you performed and the level of your responsibility and authority; (g) Description of your experience answering phones, maintaining/accessing files, and making travel arrangements; (h) Description of your experience composing letters/memos/reports; reviewing documents for format, grammar, spelling and typography; and maintaining a log of pending work; and, (i) A list of all office equipment and software programs you have experience with and your level of familiarity with each (e.g., 0%=not familiar at all; 100%=highly skilled). Type "N/A" in the space provided if you did not choose the first or second options as a response to the previous question. 05 ALLOWABLE SUBSTITUTIONS: If you are utilizing an allowable substitution of education for experience, please select the one option that best describes your educational background. NOTE: You must submit an official copy of your college/university transcripts from each institution to receive credit. * I successfully completed a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines. * I partially completed a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines. * I possess education in an accredited university in a baccalaureate program which included at least two or more courses such as: human relations in business, business correspondence or communications, principles of management, personnel management relations, office management, business administration, etc. * None of the above. 06 TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official or copies of official transcripts, certifications (front and back), and other verifying documents must be received in our office within ten (10) calendar days from the date of your application. If these documents are NOT received by the deadline, your application may be rejected. * I understand, and will submit the required documents to CSSP Recruitment within ten (10) calendar days. * I understand, but I will not submit the required information. I understand that my application may be rejected. * I have previously submitted my verifying documents for another recruitment. Required Question Employer Hawaii State Department of Education Address P.O. Box 2360 Honolulu, Hawaii, 96804 Website ***********************************