Administrative assistant jobs in Mashpee, MA - 242 jobs

When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives.Job Summary:Reports to (one of the following): Practice Manager or Ambulatory Practice Coordinator with input from assigned physician, nurses or other health care providers. Responsible for delivering the highest quality service to patients while contributing to the smooth functioning of practice operations. Job Description:Essential Responsibilities: Greets patients and visitors in a manner that demonstrates courtesy, service, respect and privacy. Serves as a central communication source in the delivery of patient care by being responsive, accessible and visible. Provides accurate information, directions and/or guidance and follows up promptly to ensure that needs have been met.Performs check in, registration, scheduling, verification of demographic information and fiscal data utilizing a computer system. Collects co-payments following standards for co-payment processing. Schedules, reschedules and cancels appointments making every effort to accommodate patient and provider needs. Obtains and enters referrals.Monitors and supports patients and visitors entering and leaving the practice. Facilitates timely flow and proactively solves flow issues (i.e., early or late patient, late provider, etc.). Acts as liaison between patient and practice staff to ensure optimal flow and service delivery. Acts as liaison between patient and other areas to ensure optimal flow and service delivery.Other responsibilities will vary by practice and may include, but are not limited to: Check out, Schedules necessary follow up appointments. Provides patient with any relevant educational materials as indicated, visit ticket entry, medical records preparation.Level II responsibilities include: Facilitate billing functions. Research and follow through on a wide variety of information requests. May act as a group leader in absence of Manager. Act as a department resource to others for information and training. Facilitate problem solving, providing appropriate direction. May participate in small projects under the direction of Manager or designee.Required Qualifications:High School diploma or GED required. Certificate 1 Medical Admin Assistant Cert preferred.1-3 years related work experience required.Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.Preferred Qualifications:1-3 years experience in a healthcare or service/hospitality environment.Competencies:Written Communications: Ability to read, and write in English in order to understand basic safety instructions and take direction from supervisors; communicate effectively with patients, families and other medical center staff; and respond to basic questions.Oral Communications: Ability to understand spoken English in order to follow basic safety instructions and take direction from supervisors; communicate effectively in basic English with patients, families and medical center staff in response to routine questions.Knowledge: Ability to demonstrate basic knowledge of fundamental concepts, practices and procedures with the ability to use them in routine situations. Specialized knowledge not required.Team Work: Ability to interact respectfully with other employees, professional staff and/or external contacts to offer ideas, identify issues, obtain information or deliver services.Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.Physical Nature of the Job:Light work: Exerting up to 20 pounds of force frequently to move objects. Some elements of the job are sedentary, but the employee will be required to stand for periods of time or move through out the hospital campus Pay Range: $21.00 - $28.26The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.Equal Opportunity Employer/Veterans/Disabled

The Administrative Support professional within the Community Service Agency works as a member of a multi-disciplinary team to provide quality service and maintenance of a safe environment for all clients as well as staff. The Administrative Support Staff is responsible for assisting the program director and other members of staff manage their services within the Community Service Agency, and other programs at times. The Administrative Support staff helps ensure the timely completion of reports being run, databases being updated and efficient communication across multiple domains within the agency. SCHEDULE: Full-time 30 Hours per week preferred, but can consider 25 hours per week / 4 or 5 day work week Child and Family Services recognizes the power in Diversity and believes that Equity is a Human Right. $1 per hour Language Differential! (eligible languages include: Cape Verdean Creole, Haitian Creole, Portuguese, Spanish or ASL) Child & Family Services carefully considers a wide range of factors when determining compensation including, but not limited to, prior experience, education, certification(s), license(s), skills and expertise, location, internal equity and other factors that are job related and consistent with business need. Our goal is to support, reward and compensate the entire individual. Depending on role eligibility, your offer may include a bonus or other incentives. Therefore, final offer amounts may vary from the amount stated. Job Responsibilities & Essential Functions Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions. Provide accurate information regarding agency policy, procedures, and service options when inquiries are made by potential new clients and community resources and services providers. Data Collection regarding program participation, compile monthly reports Clerical duties i.e. photocopying, filing, typing, faxing etc. Maintain program databases (CSA Connecter, Benefit Assignments, etc.) Complete insurance inquiries for private insurances, as needed Administrative support to Program Director and program staff Scheduling documenting and competing minutes for meetings (Systems of Care, Staff Meeting, Group Supervision) Maintain a positive working relationship with agency staff, supervisors, and community contacts Maintain agency records within procedural requirements Maintain current knowledge related to rules and regulations governing confidentiality of medical records including but not limited to HIPAA Be knowledgeable of new programs (or changes in existing programs), activities, and groups Maintain program databases Provide administrative support to office manager and program staff Maintain regular and timely attendance Maintain a positive attitude and promote a positive work environment Adhere to all policies set forth in the Employee Manual Have a commitment to the agency's philosophy and the ability to translate this to others Other office duties as deemed necessary At times, the CSA Administrative Assistant will assist in coverage for the front desk, which hold duties including, but not limited to: Answer incoming calls and route caller to appropriate staff Maintain and update information at front desk, including waiting room Information and notices, as needed Maintain mailboxes and process incoming/outgoing mail and faxes, including notifying appropriate staff of incoming deliveries and ensuring outgoing mail has appropriate postage Provide general agency correspondence as needed Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Participates in independent education and training opportunities. Participates in management team meetings. Qualifications Required Education and Experience High School Diploma, or equivalent experience required. Ability to work independently, attend to detail and follow through with assigned tasks. Computer literacy-word processing, spreadsheets, experience with Excel, etc. as needed Cultural Competency Qualifications: Awareness of personal attitudes, beliefs, biases, and assumptions about others Knowledge of the various dimensions of diversity, including gender, race, and ethnicity Acknowledging that people from other cultural groups may not share the same beliefs and practices or perceive experiences in the same way Cultural knowledge of key populations that will be served to address disparities in service delivery Demonstrates positive attitudes towards cultural differences by showing respect and openness towards people whose social and cultural background is different from one's own Demonstrates skills for communication and interaction across cultures, including the ability to recognize and manage personal behaviors, moods, and impulses to create an inclusive, equitable, and welcoming climate within the agency Travel Required Must have a valid driver's license and reliable transportation that meets CFS Driver Policy. Travel is required to provide services in different settings and to attend agency meetings, events, and trainings Benefits: Benefit eligible at 20+ hours per week Medical - Harvard Pilgrim/HealthPlans Inc. Dental - Delta Dental of MA Vision - EyeMed Wellworks for You (Employee Wellness) 2 weeks' vacation accrued over 1st year, 3 weeks after 3 years, 4 weeks after 5 years and 5 weeks after 20 years 12 Sick Days, 10 Paid Holidays, and 2 Personal Days per year Tuition reimbursement - Up to $1,500 per calendar year Professional Licensure reimbursement (LICSW, LMHC) Flexible spending accounts - save on medical expenses and dependent care! 401K - CFS matches first 1% at 100%; 2%-6% of annual earnings are matched at 50% 100% Employer paid Life Insurance 100% Employer paid Long Term Disability and AD&D 24-hour travel assistance, mileage reimbursement, discounted Healthtrax gym membership, and employee appreciation events! Child and Family Services, Inc. values a diverse workplace and strongly encourages applicants from the BIPOC, LGBTQ+, AAPI, Hispanic, Latinx and Veteran communities to apply for employment. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, citizenship, age, gender, sex,( including gender identity, sexual orientation, and pregnancy) disability status, protected veteran status, or any other characteristic protected by law.

ACS is looking for an Administrative Assistant to perform a variety of administrative and clerical services remotely and onsite. Duties of the Administrative Assistant include: Greets guests and maintains professional conduct throughout the office Maintains data and documents, including development support, handling and storage, and required technical data and document delivery. Answer and direct phone calls Plan meetings and take detailed messages Write and distribute official email (unclassified), correspondence memos, letters, and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and supplier Book travel arrangements Submit and reconcile purchase requests Provide general support to visitors Act as the point of contact for internal and external contacts Liaise with senior officers to handle requests and queries Skills Proven experience as an administrative assistant or office admin assistant Knowledge of Navy administrative systems and procedures Must have high level of interpersonal and problem solving skills to handle sensitive and confidential situations. Position continually requires demonstrated poise and tact. Working knowledge of Microsoft Office Suite, with a focus on outlook and Excel Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Learn more about this position at www.ac-staffing.com

Job DescriptionWe are partnering with an elite firm to identify a distinguished Administrative Assistant to provide cornerstone support to their senior leadership team. This position is crafted for a seasoned administrative professional who excels at being the operational anchor of a high-energy office and a trusted strategist for busy executives. The successful candidate will be a forward-thinking problem solver who maintains composure in high-pressure situations, pivots seamlessly as priorities change, and manages confidential matters with total integrity. Company Highlights: Strategic Executive Team: Work alongside tenured leaders dedicated to long-term organizational success. Agile Work Environment: A vibrant office setting that empowers staff with autonomy and varied responsibilities. Key Operational Influence: A high-visibility role positioned at the center of the firm's daily triumphs. Competitive Compensation: $50,000-$55,000 per year. Responsibilities of the Administrative Assistant: Provide high-level administrative partnership and strategic coordination for the executive office. Serve as the primary manager for intricate calendars, meeting requests, and multi-leg travel itineraries. Draft sophisticated business communications and prepare polished presentations and executive summaries. Track project progress, document key meeting outcomes, and oversee the completion of action items. Manage the workflow of digital contracts and approvals using modern electronic signature platforms. Act as the professional liaison for high-level guests, stakeholders, and external partners. Ensure optimal office functionality by overseeing facilities, inventory, and vendor partnerships. Lead the planning and execution of corporate functions, staff retreats, and executive sessions. Administer financial support tasks, including the reconciliation of expenses and reimbursement processing. Assist with targeted market research and various special projects to support firm growth. Handle occasional local logistical needs and errands to facilitate an uninterrupted executive workflow. Qualifications of the Administrative Assistant: Experience: 5+ years of dedicated professional history as an Executive Assistant or in a senior support role. Environment: Proven ability to navigate rapidly evolving, high-stakes professional landscapes. Skill Set: Outstanding organizational aptitude with the capacity to balance competing deadlines with ease. Character: A track record of absolute confidentiality, professional maturity, and sharp intuition. Logistics: Must possess a current driver's license and a reliable vehicle for local errands. Education: An Associate's or Bachelor's degree is preferred, though not mandatory. Submit your resume today for immediate consideration! Want to explore more exciting job opportunities? Click here Please Note: City Personnel offers extended interview hours from 7 am-7 pm upon request Join a Top Workplace in Rhode Island! Recognized as one of The Providence Journal's Top Workplaces, City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For 20 years, we've been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts. At City Personnel, we don't just match talent with opportunity. We invest in your growth and well-being. When you work with us, you'll enjoy: Dedicated Career Coaching to help you with resumes, interviews, and career planning. Referral Program that rewards you for helping others find great opportunities. Temp Employee Benefits: Paid Sick, Holiday Pay, Health Insurance, Weekly Pay City Personnel isn't just a staffing agency. It's a team that values you, celebrates your wins, and helps you succeed every step of the way. Ready to take the next step in your career?Apply today and experience why we've been voted a Top Workplace in Rhode Island!Contact us today at (401) 331-2311 to find your perfect job match! IND123

***We are offering a $1,000 sign on bonus*** Family Service Association is seeking a full time Administrative Assistant to join our LTSS CP team to provide secretarial, administrative, and personal support to the Director of the Community Partners Program. The position is office based, 40 hours per week, with a Monday - Friday 8am to 5pm schedule, and is budgeted to start between $22 - $23 hourly. Duties and Responsibilities: Respect the confidential nature of all program services and communications therewith. Receive and communicate with service recipients and others who call or come to the program. Create member and provider correspondence and enter data into service records, and other communications as assigned. Serve as program interface with SFTP servers; delivering files; receiving files; communicating contents of received files to appropriate personnel and saving files in a manner that supports program operations. Serve as program interface with program email which also serves as mechanism for fax receipt; communicating contents from email/fax to appropriate personnel and saving email/fax contents in a manner that supports program operations. Serve as point of contact for the delivery of member Comprehensive Assessments and Care Plans to PCPs and ACO/MCOs. Make photocopies and maintain program materials for service recipients and other Agency documents in accordance with policy. Produce reports and provide tracking in support of meeting contractual obligations and achieving performance thresholds. Enter data for monthly statistical records or analysis and aid in internal and external reporting Participate in available training as it relates to the improvement of position skills. Keep records, forms and other data of direct service and administrative services where such responsibilities are assigned. Respond to reasonable expectations of the agency and/or Program Director. Order supplies for program. Distribute confidential reports to appropriate personnel. Assist in scheduling and provide logistical support of community-based meetings and educational activities for service recipients Provide clerical and logistical support to Care Coordinators and other members of CP Teams to promote efficient program operations. Education and Experience: A high school diploma or equivalent is required. Associate or Bachelor's degree in Business Administration or a related field preferred. A minimum of 1-3 years of related administrative, clerical, or customer service experience is required. Experience in a medical or non-profit environment is a plus. Experience working with community partners programs is a plus. Experience working in electronic health records and working independently. Must have strong written and oral communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) **Bilingual in Spanish, Portuguese, Creole and other languages is a plus but not required. ** Full Time Benefits include a comprehensive benefits package: • Medical, dental, vision insurance • Long term disability insurance • Life insurance • 403b pension plan • Flexible spending account • Three weeks paid vacation • Twelve paid holidays • Generous earned sick time *Candidates must pass CORI and CPS (child protective services) background checks.* ***Salaries are determined by factors including; experience, education, certifications, references, and foreign language proficiency with clients.*** Family Service Association is a comprehensive private, non-profit social service agency dedicated to the development and implementation of services designed to provide strength and support to individuals and families throughout southeastern Massachusetts. Headquartered in Fall River, Family Service Association strives to increase the capacity of individuals and families to cope with the stresses of family life and interpersonal relationships in a positive, productive and health-improving manner. This agency is a leading provider of professional social services in the South Coast region of Massachusetts, with a 135-year tradition of high quality. Family Service Association is an Equal Opportunity Employer.

Job Description Arborist Assistant What We Offer Compensation: Competitive pay based on experience, skill level, and responsibilities. pay is up to $25/hr Benefits: Health and dental insurance, paid time off, 401(k) Savings Plan, and Flexible Spending Plan Time Off: Time off to support your work/life balance Career Growth & Development: We invest in your success with training, education, and internal growth opportunities Team & Collaborative Environment: Join a supportive team that works alongside some of the best trained and equipped professionals in the industry - with a focus on learning, growth, quality, and safety Position Summary As an Arborist Assistant, you will play a vital role in supporting sales and branch operations. A typical day may include: Making outbound sales calls and generating leads Creating proposals and scheduling customer appointments Maintaining multiple sales calendars Providing world-class customer service on inbound calls Building positive rapport with customers and processing payments Administering the customer database and maintaining accurate records Completing paperwork efficiently and supporting Sales Arborists Participating in call monitoring and coaching sessions for training and quality support This is a fast-paced and highly collaborative role, offering opportunities to build your knowledge, develop your skills, and contribute to the success of the team. About You You are eager to learn and grow within the business and the arboricultural industry. You bring: An associate's degree or higher (preferred) Excellent written and verbal communication skills, including a professional phone manner Previous success with outbound calling and sales/marketing (2+ years a plus) Proficiency in Microsoft Office Suite, internet, and database systems (training provided) Experience with AR, AP, Payroll, HR, Benefits, and multiline phone systems A strong eye for accuracy, attention to detail, and a commitment to excellence Authorization to lawfully work in the U.S. About SavATree SavATree was founded 45 years ago with a mission to preserve trees threatened by the gypsy moth epidemic. Since then, we've grown into a nationwide leader in tree, shrub, and lawn care services. Unlike companies that focus on removal, our work is rooted in preservation and care. We are a values-driven organization built on teamwork, integrity, respect, and a relentless commitment to making a positive impact. When you join us, you'll find a collaborative, competitive, and caring environment where your contributions matter. As we like to say: When you work here, you thrive here. Physical Requirements These physical demands described must be met by an employee to successfully perform the essential functions of this job. While performing the duties of the job, the employee is subject to lift and/or move up to fifty (50) pounds. Equal Opportunity SavATree is an Equal Opportunity Employer and a Drug-Free Workplace. We are committed to creating a diverse environment where all employees feel valued and respected.

Be a part of the best team in Property Management! Welcome to Village Green & Yarmouth Commons , a Vesta community in Barnstable, MA . We are currently seeking an experienced, organized, customer service focused Administrative Assistant to join our team! What we Offer: At Vesta, we take pride in hiring the best talent in Property Management. We work hard and we have fun doing so. In addition to our generous benefits package, we offer service awards, performance bonuses, team member appreciation events and opportunities for growth. Our benefits include: Medical, dental & vision insurance Company matched 401(K) Paid time off- Vacation, sick, floating holidays 12 additional paid holidays Tuition Reimbursement PetPlan Pet Insurance Employee Assistance Program Long & Short-Term Disability Insurance AND MORE The Administrative Assistant provides various administrative functions. In most cases, the Administrative Assistant is the first point of contact for all visitors, and all calls for the property. Greets visitors and offers direction and information. Answers all incoming calls, determining the purpose of the call, and forwarding calls to appropriate personnel with the utmost professionalism and courtesy. Responsible for scheduling appointments and assisting office personnel with clerical work and other office duties. Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Retrieves messages from voice mail and forwards to appropriate personnel. Answer and direct all incoming calls to the appropriate team member. When the appropriate team member is unavailable, ensure proper follow up. Relieve management of administrative detail with all projects, phones, faxes, filing, typing, and mailings. Secure all required applicant and resident signatures, for administrative processes. Maintain documentation and filing procedures and systems in accordance with Vesta's SOP. Keep a running list of needed supplies and order as necessary. Greet, introduce, welcome and convey benefits of the property to prospective residents and visitors. Foster a positive, active and collaborative relationship with team members, prospects, residents, communities, vendors and associated agencies. Assist leasing to schedule application intakes, interviews, processing and preparation of applications, and their distribution. Assist with and attend resident retention initiatives (i.e., resident functions, promotions, monthly newsletters, etc.). Assist with property-issued communications/notices (i.e., bad weather, emergency, etc.). Consistently maintain property rules and regulations in accordance with property-based programs, Vesta's SOP as well as all state, federal and/or local laws. Assist in the achievement of property financial goals. Maintain accurate record of all resident transactions issuing resident receipts as necessary. Receive, review, and route incoming mail, and ensure that invoices and other time sensitive materials are processed. May assist in collection, depositing and posting of rental deposits, rent and late fees/charges etc. as assigned. Process information in property management software regularly, i.e.., work orders, certifications, deposits and all pertinent resident documentation. Report to management community appearance/ curb appeal, and unsafe conditions. Input all work order and service requests, in Yardi and communicate to maintenance. Responsible for keeping reception area clean with professional surroundings. Monitors visitor access. Other duties as assigned. Knowledge, Skills and Abilities: Excellent interpersonal skills; strong verbal communication skills. Able to work independently; self-motivated, takes initiative. Able to multitask and prioritize efficiently. Ability to determine varying nature of calls/issues and identify the priority level. Accepts responsibility and accountability. Honest and trustworthy; displays integrity. Professional, in appearance and action. Shows adaptability. Organized and detailed. Interested? APPLY NOW!!! Requirements Required Education & Experience: HS diploma or equivalent 2 years of related experience; to include data entry, data processing, and skills in Microsoft office and property management software Experience in a property management or apartment community preferred Successful completion of a background check and drug screening required. Valid Driver's License and clean driving record required. Bilingual strongly preferred Vesta is an Equal Opportunity/Affirmative Action Employer. Vesta has an ongoing commitment to a diverse workplace free of discrimination and harassment. Vesta recruits, hires, trains, and promotes individuals in all job titles without regard to any protected characteristic, including but not limited to race, color, creed, religion, ancestry, sexual orientation, genetic information, national origin, age, sex, physical or mental disability, being a disabled veteran, veteran of the Vietnam era, or other eligible veteran, or any other protected category under any state or Federal laws. At Vesta, we are committed to a fair and equitable workplace . Salary Description $18.00-$20.00/hr.

Job Description Job Title: Administrative Assistant Schedule: Full-Time Assist in coordinating and monitoring agency systems including electronic records, building maintenance requests, human rights, program evaluation, special events, inter and intra-agency communication, correspondence, mail, purchasing, attendance, and professional activities. Education, Experience and Special Skills: Associate or Bachelor's degree in business or related field preferred or five years of relevant experience as an Administrative Assistant. Skilled in customer service, telephone etiquette, typing and data entry, organization, multitasking, problem solving, and prioritization according to deadlines. Must be knowledgeable and have experience working with Microsoft office programs (Word, Excel, Outlook, Access, PowerPoint, etc.). Professional interactions with clients, employees, families, and outside agencies must be maintained at all times

Overall Responsibility: Assists Project Managers, Project Controls Specialists and Project Coordinators with administrative functions for all active projects and general office support. Essential Functions: Technical Support: Deliver high-level administrative assistance to project managers and teams, ensuring seamless day-to-day operations. Project Documentation Management: Oversee and maintain project records using the Newforma platform; support the archiving and organization of closed projects to ensure efficient data retrieval and compliance. Project Coordination: Assist in the planning, coordination, and tracking of project tasks and milestones; uphold the accuracy of project schedules and related documentation. Reporting and Analysis: Partner with the Project Control Specialist to develop and distribute timely, detailed project status reports that support informed decision-making. Document Management: Prepare, proofread, format, and update a wide range of project documents to maintain clarity, consistency, and professional standards. Secondary Functions: Duties as assigned by the Office Director, Project Managers, Discipline Leads and Project Controls Specialist and Project Controls Manager Day-to-day tasks. Qualifications Needed Skills: Proficient in Microsoft Office Suite/Office 365 and have demonstrated the ability to learn different applications appropriate to responsibilities. Ability to maintain confidentiality. Excellent communication skills, particularly phone skills, written and spoken English. Ability to initiate communications to all levels of audience with emphasis on the ability to listen and understand team members as it relates to elements of project performance and status. Ability to work as a team member and to collaborate across all levels in the organization. Demonstrate ability to use time management techniques. Ability to fully understand and perform specific tasks as defined by the Project Management Office, Director of Project Management, Project Managers and/or the PMO Team Leaders. Ability to create and maintain professional working relationships with colleagues, vendors, and visitors. Willing and able to travel to other office sites when needed. Hold a legal right to work in the US. Education/Experience Minimum: Background in A/E or construction field preferred or pursuing a related field of study Administrative work experience preferred. ABOUT THE ORGANIZATION: ARORA ENGINEERS, LLC. (ARORA) - Arora provides clients in the aviation, transportation, education, government, and commercial/institutional sectors with engineering services for intelligent infrastructure solutions. Through smart design, construction management, and facilities maintenance management, we rethink industry needs to help keep clients on the cutting edge and add value to a project. Arora is a growing firm that welcomes individuals with a thirst for knowledge and the energy to tackle projects that help take the infrastructure of our world to the next level. DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this position. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against, on the basis of these factors or of disability.

The Massachusetts State Lottery Commission ("MSLC") Summer Internship Program provides emerging leaders with the opportunity to build a foundational understanding of career pathways in public service through experiential learning opportunities. Interns will participate in weekly development workshops, mentoring opportunities, and conclude the program with a final presentation to showcase the insights they've developed over the summer. JOB SUMMARY This internship provides hands-on experience supporting daily facilities and operations activities. The intern will assist staff with organizing and distributing office supplies, help maintain general stockroom organization, and provide support to the mailroom and warehouse as needed. The role may also include assisting with basic facility-related tasks and gaining exposure to fleet and office operations. This position is designed to offer practical experience in a professional work environment while supporting various departments as needed. ESSENTIAL FUNCTIONS * Provide general support for facilities and administrative staff with day-to-day office operations. * Assist with basic organization and upkeep of common areas, including office supply and storage areas. * Help with distributing office supplies and assisting staff with routine requests, as needed. * Assist with receiving deliveries and organizing materials under staff direction. * Provide support during office moves or minor reconfigurations, as needed. * Help support office recycling and sustainability efforts. * Assist with basic mailroom tasks, such as sorting and distributing mail. * Gain exposure to warehouse and distribution operations by assisting staff with light organizational tasks. * Provide general administrative support related to facilities and operations as assigned. * May travel to other Lottery locations with staff for support purposes, as needed. * Must possess a valid Massachusetts driver's license and have the ability to travel to different locations, as needed. * Must be physically able to perform manual duties such as lifting and carrying heavy packages. SCHEDULE This is a full-time paid internship from June 1, 2026 - August 28. 2026. Program dates can be flexible based on the selected candidate's school schedule. This is an in-person position. Remote work options will not be available. WHO WE ARE The mission of The Lottery is to: * Secure the integrity of our games; * Protect the well-being of our players, agents, vendors and Lottery employees; and * Maximize revenues returned to the Commonwealth for the benefit of our cities and towns. Since selling its first ticket in 1972, the Mass Lottery has generated over $161 billion in revenues, awarded over $114 billion in prizes, returned over $34 billion in net profit to the Commonwealth for unrestricted local aid provided to cities and towns, and paid over $9.2 billion in commissions and bonuses to its statewide network of retailers. More information can be found on our website at ***************************** APPLICATION DEADLINE IS FEBRUARY 28, 2026. INTERVIEWS WILL BE SCHEDULED IN MARCH. PREFERRED QUALIFICATIONS * Ability to interact with personnel throughout the Lottery and outside vendors. * Ability to confidently utilize MS office. Please note that the Lottery will not consider family members of current employees as eligible for employment. Family members shall include an employee's spouse, brother, sister, children, stepchildren, parents, stepparents, sister/brother-in-law, daughter/son-in-law or an individual residing in an employee's household. The Massachusetts State Lottery Commission is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.

Commercial Admin needs 1-3 years of experience performing administrative duties required within a sales or service industry Commercial Admin requires: High School Diploma or General Education Degree (GED) 1-3 years of experience performing administrative duties required within a sales or service industry and working knowledge of computer-based ERP systems preferred Proficient in Microsoft Office (Outlook, Word, Excel & PowerPoint) Preferred: Must possess good decision-making skills, be very organized and detail oriented. Must have excellent oral and written communication. Ability to use discretion. Problem Solving and ability to escalate matters when needed. Data analysis and interpretation skills. Speed and accuracy with attention to detail. Dispatching and scheduling. Commercial Admin duties; Regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Execute company procedures and systems to maximize operating efficiency and system controls as it relates to district standard operating procedures. Work with payroll and managers to ensure accurate payroll processing. Responsible for completing required documentation for prevailing wage compliance.

Primary Function Responsible for providing a wide range of secretarial duties and coordinating office procedures in support of the department. Duties and Responsibilities Book appointments, accurately transcribes physician dictation and sleep studies. Maintains files/logs of patients and reports. Fax or courier any reports not sent electronically. Retrieves previous tests and results for physician reference. Handles phone calls from patients, physicians offices, insurance companies, NOVA team, patient financial services and home care companies in support of patient s evaluation, management, testing and treatment. Maintain sleep lab databases which include all testing information, turn around times and pre-authorizations. Obtain preauthorization numbers form third party payers including valid dates and CPT codes for clinic patients. Notifies all physician offices to begin preauthorization process for all sleep study patients. Greet/Receives visitors, answers phone and conveys messages promptly and courteously. Checks patients in to clinic as they arrive and completes registration in EMR. Schedules all sleep studies and clinic visits. This includes obtaining demographics, insurance information and explanation of testing procedures, as needed. Send sleep lab patients an information packet prior to scheduled sleep study. Maintains office equipment and orders supplies as necessary to perform job. Provides monthly statistics for the Accounting department. Types correspondence, reports, meeting minutes, memoranda, special projects, technical correspondence and related materials as requested. Performs all other related duties as assigned. Job Qualifications and Specifications Vocational/Technical training and a minimum of six months job-related experience or equivalent. Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center, are trusted organizations fueling the latest advances in medical research, attracting top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.

Job DescriptionDescription: Administrative Assistant DEPARTMENT: Executive FUNCTION Provides crucial support for smooth operations, handling secretarial tasks, managing executive schedules including senior management, CEO and the Board of Directors. Coordinating meetings/travel, preparing documents (memos, reports, minutes), managing mail, maintaining confidential files, and assisting with specific credit union functions, requiring strong organization, communication, and discretion. ESSENTIAL FUNCTIONS: Research, plan and make reservations for Directors and Management for conferences, seminars, and meetings, as well as related events and travel arrangements, if necessary. Coordinate Credit Union functions, and assist in preparations for the Annual Meeting. Type, mail, and maintain files of Directors, Management, and Chief Executive Officer, as requested. Type, mail and deliver letters and correspondence for the Chief Executive Officer and President and Senior Management, Type contracts and policies on an as needed basis. Record and maintain Board and Committee meeting minutes. Sort and distribute all daily incoming mail Order supplies as needed and maintain supply inventory log Vendor coordination Miscellaneous Credit Union errands as needed. Distribute all Director correspondence. Assist in the preparation of the monthly Board package. Assist with sorting and delivering daily mail as assigned. Prepare and file NCUA annual report of officials. Coordinate the Credit Union's scholarship program. Maintain confidentiality on all Credit Union matters and sensitive information. Perform additional duties as assigned. ADDITIONAL RESPONSIBILITIES Works within procedural limits of position. Performs related duties as required or assigned. Maintains own job knowledge and skills level needed to meet the requirements of the position. Continues to acquire the necessary education to maintain knowledge of federal and state rules and regulations to ensure compliance. Ensures credit union confidentiality. PHYSICAL DEMANDS: Hand dexterity required to operate computer terminal and/or related equipment. Eye coordination required to operate computer/teller terminal. Sitting at desk or computer workstation for periods of time. Travel to Credit Union facilities/locations as required. Lifts books, ledgers, records, etc. Move around credit union between levels or floors while performing duties. Bending and stretching in work area and vault area. This position description covers the more prominent duties performed, and is not limited to other work duties that may be assigned. Requirements: Monday through Friday 8:30Am to 4:30PM. Must have a valid driver's license and reliable transportation. Must have previous professional administrative experience.

Job Description Real Estate Administrative Assistant / Brokerage Operations Coordinator We are seeking a highly organized, proactive, and polished Real Estate Administrative Assistant to work directly with the Broker/Owner and support the daily operations of a growing brokerage. This role is ideal for someone who thrives in a fast-paced, client-facing environment and enjoys wearing multiple hats-from administrative excellence to hands-on real estate support. This position is both behind-the-scenes and front-facing. You will serve as a key point of contact for clients, vendors, and agents, while also supporting brokerage operations, transaction flow, and business development efforts. This is a unique opportunity to work closely with the Broker/Owner of a growing brokerage, gain exposure to all sides of the business, and play a meaningful role in client experience, marketing presence, and operational success. For the right person, this position offers growth, responsibility, and the chance to become an integral part of a high-performing real estate team. Compensation: $50,000 Responsibilities: Track important dates and time limits for transactions and notify relevant stakeholders as needed Continue to build skills and knowledge in the real estate industry by attending educational events Plan travel arrangements, open houses, final walkthroughs, and other necessary engagements Help organize community outreach events to improve our standing in the local area Enforce compliance with legal and tax withholding processes Broker & Brokerage Support Work directly with the Broker/Owner to manage daily priorities, schedules, and brokerage needs Serve as a professional and welcoming point of contact for clients, attorneys, agents, and vendors Act as the “face of the brokerage” in communications, appointments, and client interactions Assist with brokerage organization, systems, and workflow improvements Client & Transaction Support Coordinate with the Transaction Coordinator to ensure smooth contract-to-close processes Schedule and attend inspections, showings, walkthroughs, and appraisal appointments as needed Assist with listing preparation, showing coordination, and client follow-up Provide timely, professional communication to buyers, sellers, and cooperating agents Lead Management & Business Development Follow up on incoming leads and route them appropriately Assist in identifying potential off-market properties for buyers Support client outreach, database management, and relationship follow-up Help maintain a high-touch, concierge-level client experience Showings & Open Houses Conduct property showings as needed (license required or in process) Host and support open houses, broker previews, and client events Assist with on-site needs during marketing and showing periods Financial & Back Office Coordination Coordinate with the bookkeeper regarding invoices, commissions, and expense tracking Assist with basic reporting, documentation, and internal record keeping Help ensure brokerage compliance and organization of files Social Media & Marketing Support Assist with posting and scheduling social media content for listings, closings, open houses, and brokerage updates Capture basic photo and video content during showings, open houses, and events (as needed) Help ensure listings and brokerage messaging are consistently represented across platforms Coordinate with the Broker/Owner on timing and execution of marketing initiatives Qualifications: Real estate license (active or willing to obtain) preferred Prior real estate, administrative, or client-service experience strongly preferred Strong communication skills (written and verbal) Familiarity with social media platforms and basic content posting Comfortable with CRM systems, email, scheduling tools, and basic reporting Reliable transportation and flexibility for appointments, showings, and events About Company Greenwich Bay Brokers is a boutique real estate brokerage based in Rhode Island, known for its high-touch, concierge-level approach and deep local market expertise. The brokerage is owner-led and intentionally structured to prioritize quality over volume, personalized service over automation, and thoughtful strategy over one-size-fits-all solutions. We represent buyers and sellers across Rhode Island, with a focus on residential, luxury, and unique properties. Our work is relationship-driven, detail-oriented, and grounded in professionalism, discretion, and trust. At Greenwich Bay Brokers, every client interaction matters. We value clear communication, polished presentation, and a collaborative environment where each team member plays a meaningful role in delivering an exceptional client experience.

Program & Location: Opioid Treatment Program (OTP), Brockton MA Education: Bachelors preferred Experience: Experience working within EHR systems; lived or work experience with those living with substance use and/or mental health diagnoses is preferred. Pay Range: $22/hr Status: Part Time - 24 hrs/week Schedule: Weekends and one or more weekend days, 5am-1:30pm, 12pm-8:30pm About Us High Point & Affiliated Organizations is a health and human service agency whose mission is to treat and prevent substance use disorders and mental illness. High Point has programs located throughout Southeastern Massachusetts offering a full continuum of care for substance use and mental health treatment, including inpatient, outpatient, residential, and community-based services. Programs and services also assist survivors of abuse, violence, and families experiencing homelessness. High Point believes that everyone has inherent goodness, worth, and dignity. Our goal is to help individuals and families achieve personal change and improve their quality of life. Administrative Assistant Requirements 3-5 years experience preferred Present as courteous and professional Demonstrated flexibility, dependability, and ability to multiply task Excellent verbal and written communication skills, including the ability to organize ideas in logical and clear fashion as well as be able to format memos, letters, etc. Exceptional organizational skills Proficiency and knowledge of basic computer skills; including various software programs Ability to learn, use, and train the use of our electronic medical records An understanding of the relationship between substance use and mental health issues and/or self-help programs An understanding of boundaries and ethics, a must Comply with Federal Regulations, 42 CFR Part 2, Substance Abuse Confidentiality Regulations and HIPAA Regulations Work well within a team environment Ability to plan duties for maximum effectiveness and efficiency Must be able to work independently Administrative Assistant Duties & Responsibilities Works directly with Office Manager & the Site/Program Director Answer multi-line telephone and greet visitors Attends, takes, maintains, and distributes meeting minutes, as needed Schedules appointments Provide administrative and clerical support to clinical and non-clinical staff Attend trainings as outlined within the Employee Handbook Complete assigned tasks in a timely, confidential, and accurate manner Creates and maintains various databases, forms, and reports Complete insurance verification and prior authorizations, as needed Complete registration of patients Maintains boundaries and keeps all information received confidential Demonstrates behaviors that recognize the rights of patients as defined by High Point policies Other duties as assigned by Office Manager & the Site/Program Director Benefits Benefits: Medical Insurance Dental Insurance Vision Insurance - Eye Med Long & short term disability Discounted auto/home and renters insurance - Rogers & Gray 403b - Retirement FSA & DCA PFML Employee Assistance Program Bonuses & Referral Eligibility for free classes to become a Licensed Counselor or Recovery Coach Education days to use towards CEU's Free meals at select programs and when available Unmatched Leave Time (FT employees can earn up to 3 weeks in first year)

Apply Seasonal Administrative Support Assistant (OA) Department of the Interior National Park Service Multiple Parks Apply Print Share * * * * Save * This job is open to * Requirements * How you will be evaluated * Required documents * How to apply The typical seasonal period for these positions is May through October but can be variable during these months due to weather conditions, project needs, or funding. Please see below for park specific season and entry-on-duty information. Open to the first 200 applicants or until 01/30/2026 whichever comes first. All applications submitted by 11:59 (EST) on the closing day will receive consideration. Summary The typical seasonal period for these positions is May through October but can be variable during these months due to weather conditions, project needs, or funding. Please see below for park specific season and entry-on-duty information. Open to the first 200 applicants or until 01/30/2026 whichever comes first. All applications submitted by 11:59 (EST) on the closing day will receive consideration. Overview Help Accepting applications Open & closing dates 01/16/2026 to 01/30/2026 This job will close when we have received 200 applications which may be sooner than the closing date. Learn more Salary $22.11 to - $29.90 per hour Pay scale & grade GS 5 Locations Wellfleet, MA 3 vacancies New York, NY 2 vacancies Staten Island, NY 2 vacancies Remote job No Telework eligible No Travel Required Not required Relocation expenses reimbursed No Appointment type Temporary - Not to Exceed 1039 Hours Work schedule Multiple Schedules - Full-time, Part-time (16-32 hours per week) Service Competitive Promotion potential None Job family (Series) * 0303 Miscellaneous Clerk And Assistant Supervisory status No Security clearance Not Required Drug test No Position sensitivity and risk Non-sensitive (NS)/Low Risk Trust determination process * Credentialing * Suitability/Fitness Financial disclosure No Bargaining unit status Yes - Some parks may have active Bargaining Unit Agreements Announcement number NE-1611-CACO-26-12854428-DE Control number 854808300 This job is open to Help The public U.S. Citizens, Nationals or those who owe allegiance to the U.S. Career transition (CTAP, ICTAP, RPL) Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants. Clarification from the agency All U.S. Citizens, Interagency Career Transition Assistance Program (ICTAP), Career Transition Assistance Program (CTAP). Videos Duties Help Major Duties: * Responsible for oversight of various administrative processes and maintaining tracking logs, action items. * Develops and implements new systems or administrative processes, identifying, restructuring, and recommending ways of eliminating, combining, simplifying or improving office procedures and processes * Uses computers and appropriate software for data collection, analysis and collating. May serve as unit's IT point of contact, providing limited technical support to end users or serving as liaison to IT specialists * Interacts with managers, supervisors, and staff members on matters related to administrative services and provides accurate and reliable information on the administrative functions of the park. Cape Cod National Seashore: The typical seasonal entry-on-duty period is March/April to September/October but can be variable during these months due to weather conditions, project needs, or funding. Anticipated Entry on Duty: March/April 2026. Pay scale $22.11 - $28.74 per hour. Manhattan Sites National Historic Sites (MASI): The typical seasonal entry-on-duty period is April/May to October/November but can be variable during these months due to weather conditions, project needs, or funding. Anticipated Entry on Duty: April/May 2026. Pay scale $23.00 - $29.90 per hour. Gateway National Recreation Area: The typical seasonal entry-on-duty period is April/May to September/October but can be variable during these months due to weather conditions, project needs, or funding. Anticipated Entry on Duty: April/May 2026. Pay scale $23.00 - $29.90 per hour. Requirements Help Conditions of employment * U.S. Citizenship required. * Appointment subject to background investigation and favorable adjudication. * Meet Selective Service Registration Act requirement for males. * Selectee will be required to participate in the Direct Deposit Electronics Funds Transfer Program. * You will be required to operate a government (or private) motor vehicle as part of your official duties; a valid driver's license is required. You will be required to submit a Motor Vehicle Operator's License and Driving Record. You must also submit (within a State sealed envelope or submitted directly by the State authorities), and at your own expense, all certified driving records from all States that disclose all valid driver's licenses, whether current or past, possessed by you. * You will be required to wear a uniform and comply with the National Park Service uniform standards. A uniform allowance will be provided. * You may be required to work on-call, evenings, weekends, holidays, overtime and shift work. * Applicants must be at least (1)18 years old or (2) at least 16 years old and: (a) Have graduated from high school or been awarded a certificate equivalent to graduating from high school; or (b) Have completed a formal vocational training program; or (c) Have received a statement from school authorities agreeing with their preference for employment rather than continuing their education; or (d) Be currently enrolled in a secondary school and either work only during school vacation periods or work part-time during the school year under a formal student employment program. Qualifications All qualifications must be met by the closing date of this announcement-01/30/2026-unless otherwise stated in this vacancy announcement. Credit will be given for all appropriate qualifying experience. To receive credit for experience, your resume MUST clearly indicate the nature of the duties and responsibilities for each position, starting and ending dates of employment (month/year), and the resume must reflect full and/or part-time or total number of hours worked (i.e., work 40+ hours a week, rather than indicating full-time). If part-time, the hours must be annotated to be able to pro-rate the amount of qualified specialized experience. SELECTIVE FACTOR: This position performs administrative office automation (OA) work and requires the applicant to have the ability to type at least 40 words per minute. Words per minute are based on a 5-minute sample with three or fewer errors. Applicants must submit supporting documentation dated within the past 3 years and/or self-certification. Candidates who do not meet this requirement or fail to submit supporting documentation with their application will receive no further consideration for this position. Candidates who do not meet this requirement by close of this announcement will receive no further consideration for this position. * AND - To qualify for this position at the GS-05 grade level, you must possess at least one of the following minimum qualifications by close of the announcement: EXPERIENCE: At least one full year of specialized experience comparable in scope and responsibility to the GS-04 grade level in the Federal service (obtained in either the public or private sectors). This experience includes activities such as: 1) Purchasing supplies and equipment; 2) Performing property inventory; 3) Monitoring and tracking budget and expenditures; 4) Verifying time/attendance and leave balances, providing guidance to employees on these topics as needed; 5) Preparing travel authorizations and vouchers or similar. You must include hours per week worked. * OR- EDUCATION: Successful completion of at least four years of education above high school (120 semester hours or 180 quarter hours) in any field for which high school graduation or the equivalent is the normal prerequisite. You must include transcripts. * OR- Successful completion of a combination of education and experience as described above. To combine education and experience, first take the number of semester hours (or equivalent) earned towards a bachelor's degree, in excess of 60 semester hours, and divide by 60 semester hours (or equivalent). Then take the number of months of full time experience and divide by 12 months. Add the percentages together. The total must equal at least 100 percent to qualify. You must include transcripts. Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education To qualify based on education, you must submit a legible copy of transcripts from an accredited institution with your name, school name, credit hours, course level, major(s), and grade-point average or class ranking. Transcripts do not need to be official, but if you are selected for this position and you used your education to qualify, you must provide official transcripts before you begin work. If you are using education completed in foreign colleges or universities to meet qualification requirements, you must show that your education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. Additional information In support of Executive Order (EO) 14189 "Celebrating America's 205th Birthday" and EO 14314 "Making America Beautiful Again by Improving our National Parks" the Office of Personnel Management (OPM) has identified this position as eligible for an exception to the 1039 hour time limitation for this position. This approval extends the time limitation to 1560 hours for this temporary seasonal appointment. A selectee receiving a first appointment to the Federal Government (Civil Service) is entitled only to the lowest step of the grade for which selected. The display of a salary range on this vacancy shall not be construed as granting an entitlement to a higher rate of pay. This announcement may be used to fill additional positions if identical vacancies occur within 90 days of the issue date of the referral certificate. Non-Competitive Rehire Eligibility: Temporary seasonal employees can only maintain their non-competitive rehire eligibility if they work no more than a combined total of Temporary NTE less than 1040 hours anywhere in the National Park Service (NPS) within their established service year. Accordingly, non-competitive rehire eligibility allows for re-appointment to the same position or another position appropriate for temporary appointment with the same qualification requirements (5 CFR 316.402[b][7]), based on series and grade, anywhere in the major subdivision (NPS). If you have held a temporary seasonal appointment in the past 12 months and have already worked the maximum temporary appointment less than 1040 hours during that period, you are still welcome to apply. However, please be aware that exceeding the limit of 1040 hours in your established service year will result in the loss of your non-competitive rehire eligibility. The limit can be exceeded by working multiple temporary seasonal positions that result in a combined total greater than 1040 hours. The limit also can be exceeded by working a single temporary seasonal appointment that exceeds 1040 hours, unless granted an exception by OPM. Employment may be terminated at any time due to fluctuations in funding levels, project needs, employee performance, or other considerations. Physical Demands: The work is mostly sedentary for long periods of time, and requires some walking, crouching, and light lifting. Working Conditions: The work is typically conducted within an office environment. Expand Hide additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How you will be evaluated You will be evaluated for this job based on how well you meet the qualifications above. You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the application questionnaire, and the result of the additional assessments required for this position. A review of your resume and supporting documentation will be made and compared against your responses to the Assessment Questionnaire to determine if you are qualified for this job. If your resume is incomplete or does not support the responses provided in the Assessment Questionnaire, or if you fail to submit all required documentation, you will be rated 'ineligible', 'not qualified', or your score will be adjusted accordingly. If a determination is made that you have inflated your qualifications or experience, you can lose consideration for this position. Please follow all instructions carefully; errors or omissions can affect your rating. Resumes must not exceed two single-sided pages and resumes longer than two pages will not be accepted. You may only submit one resume. Only the document submitted as the "Resume" under the Documents section will be used to determine your qualifications/eligibility and for rating purposes. In the event you submit more than one resume, only the latest submission will be reviewed. Candidates will be rated and ranked using Category Rating procedures. These procedures place candidates with veteran's preference above non-preference eligibles within each category. Veterans with a service connected disability of at least 10 percent are listed in the highest quality category, except when the position being filled is scientific or professional at the GS-09 grade level or higher. Under Category Rating, candidates will be rated and ranked into one of three categories: * Best Qualified - applicants possessing experience that substantially exceeds the minimum qualifications of the position including all selective factors and are highly proficient in all requirements of the job and can perform effectively in the position * Well Qualified - applicants possessing experience that exceeds the minimum qualifications of the position including all selective factors and are proficient in most of the requirements of the job * Qualified - applicants possessing experience that meets the minimum qualifications of the position including all selective factors and are proficient in some, but not all of the requirements of the job. You will be evaluated on the following competencies: * Contracting/Procurement * Customer Service * Information Management * Problem Solving * Technology Application Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Required documents Required Documents Help The following documents are required and must be submitted by 11:59 PM (EST) on 01/30/2026: * Resume which includes a list of all significant jobs held and duties performed, dates specified in month and year format, and the resume must reflect full and/or part-time or total number of hours worked (i.e., work 40+ hours a week, rather than indicating full-time). If part-time, the hours must be annotated to be able to pro-rate the amount of qualified specialized experience. If military or civilian, please include your rank and/or grade. Resumes must not exceed two single-sided pages and resumes longer than two pages will not be accepted. The minimum font size is 10-point for all body text. Headers may be slightly larger but must remain legible. All resumes must maintain a minimum 0.5-inch margins on all sides to ensure readability and prevent excessive content compression. Including supplemental pages or attachments disguised as resume extensions are prohibited and will not be reviewed to determine your eligibility/qualifications. * Complete All Required Assessments. * Other Supporting Documents, if applicable, such as: * Veterans Preference Documentation: * If you are a Discharged, Non-Disabled Veteran, you must submit a copy of your DD-214 showing character of discharge (Member 4 copy), or other Documentation of Service and Separation under Honorable Conditions, as listed on the SF15. If you don't have your DD-214, you may request it after discharge from the National Archives. * If you are a veteran within 120 days of discharge, you must submit signed documentation from the Armed Forces certifying: 1) your expected release/retirement from active duty, 2) under honorable conditions, 3) your pay grade/rank/rate at time of discharge, 4) dates of active duty service, 5) any campaign or expeditionary medals received, & 6) dated within 120 days of your separation. * If you are a Disabled Veteran, Purple Heart Recipient, or Mother or Spouse of a Disabled or Deceased Veteran, you must submit all additional proof required by the SF15, and if applicable, a completed SF15. You may request a copy of your Department of Veterans Affairs letter from ******************** or call ************** to establish proof of disability. * Documentation that you meet Selective Factors. * College transcripts, if qualifying based on education. * Documentation for Interagency/Career Transition Assistance Plan consideration if you are a displaced Federal employee within the local commuting area. You must include: 1) Proof you are a displaced Federal employee, e.g., RIF Separation Notice, Notice of Proposed Removal, etc; 2) SF-50s (Notifications of Personnel Action) showing career/conditional tenure competitive status, promotion potential and duty location; and 3) your most recent performance appraisal. To exercise selection priority, displaced or surplus Federal employees must be rated well-qualified or above 85 on the rating criteria for this position. Do not submit photographs with your application package. Documents with photographs may not be seen by hiring officials - you must remove your image from any badges, licenses, etc. Do not upload Adobe portfolio documents. Adobe portfolio documents are not viewable by our agency's staffing offices. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. How to Apply Help To apply for this position: You must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below. To receive consideration, the complete application package must be submitted by 11:59 PM (EST) on 01/30/2026. You must provide documentation to support your claim for each eligibility selected. Please review the required documentation listed in the eligibilities language to ensure you submit the appropriate information. Note: You will only be marked eligible for those eligibilities that you selected and provided the appropriate supporting documentation. WE DO NOT ACCEPT HARD-COPY OR E-MAIL APPLICATION PACKAGES. * Select Apply. If you are not logged in, you will be prompted to login or create an account. * Prompted to Start the Application Process by selecting "Start Application." * Click here for USAJobs Help with "How to create an application" * To PREVIEW the application questionnaire, select the following link: ******************************************************** * Select or add the resume you want to use for this application. Click here on how to build a resume in USAJOBS. * Select documents you want included in this application. * Review package to acknowledge your documents were reviewed. * Select if you want to include your demographic information. * After reading and certifying the application is true and submitted in good faith, select "Continue to Agency Site." * Follow onscreen prompts and instructions to complete your application. * Add the supporting documents by indexing your documents with the dropdown. * Upload any missing required documents or optional documents. * Review and Submit Application. * While logged in, you can check the status of your application by selecting "+" next to the job title for this position. * You can review or revise your application at any point during the open period of the announcement. * To update an application, you should log into your USAJOBS account and select "+" next to the job title for this position. Select "Update Application" for this job. * Note: When you click Update Application, you will be prompted to re-select your documents from USAJOBS. Documents submitted with the first application will no longer be associated with the applicant record. So it is important that you select all documents you want to use in the re-application. Agency contact information Carlee Murphy Phone 000-000-0000 Email carlee_************** Address Gateway National Recreation Area 210 New York Avenue Staten Island, NY 10305 US Next steps Once the Occupational Questionnaire is received you will receive acknowledgement that your submission was successful. If you are among the most qualified candidates and your name is referred to the hiring official, you may be contacted directly for a possible interview. You will be notified of the status of your Application Package at the time candidates are referred for consideration, and when the selection process is complete. Current surplus and current or former displaced Federal individuals who have special priority selection rights under the Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP) must be well qualified for the position to receive consideration for special priority selection. Well qualified means that the applicant meets the following: OPM qualification standards for the position; all selective placement factors, where applicable; special qualifying conditions that OPM has approved for the position, where applicable; is physically qualified with reasonable accommodation, where appropriate to satisfactorily perform the duties of the position upon entry; and is rated by the organization at least at the well qualified level on all competencies. Federal employees seeking CTAP/ICTAP eligibility must submit proof that they meet the requirements of 5 CFR 330.605(2) for CTAP and 5 CFR 330.704 for ICTAP. This includes a copy of the agency notice, a copy of their most recent Performance Rating, and a copy of their most recent SF-50 noting current position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP/ICTAP eligible. If you are selected for Federal employment, you will be required to fill out a Declaration of Federal Employment, OF-306, prior to being appointed to determine your suitability for Federal employment and to authorize a background investigation. Failing to answer all questions truthfully and completely or providing false statements on your application may be grounds for not hiring you, or for firing you after you begin work. Also, you may be punished by fine or imprisonment (U.S. Code, Title 18, section 1001). Fair and transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. Criminal history inquiries Equal Employment Opportunity (EEO) Policy Financial suitability New employee probationary period Privacy Act Reasonable accommodation policy Selective Service Signature and false statements Social security number request Required Documents Help The following documents are required and must be submitted by 11:59 PM (EST) on 01/30/2026: * Resume which includes a list of all significant jobs held and duties performed, dates specified in month and year format, and the resume must reflect full and/or part-time or total number of hours worked (i.e., work 40+ hours a week, rather than indicating full-time). If part-time, the hours must be annotated to be able to pro-rate the amount of qualified specialized experience. If military or civilian, please include your rank and/or grade. Resumes must not exceed two single-sided pages and resumes longer than two pages will not be accepted. The minimum font size is 10-point for all body text. Headers may be slightly larger but must remain legible. All resumes must maintain a minimum 0.5-inch margins on all sides to ensure readability and prevent excessive content compression. Including supplemental pages or attachments disguised as resume extensions are prohibited and will not be reviewed to determine your eligibility/qualifications. * Complete All Required Assessments. * Other Supporting Documents, if applicable, such as: * Veterans Preference Documentation: * If you are a Discharged, Non-Disabled Veteran, you must submit a copy of your DD-214 showing character of discharge (Member 4 copy), or other Documentation of Service and Separation under Honorable Conditions, as listed on the SF15. If you don't have your DD-214, you may request it after discharge from the National Archives. * If you are a veteran within 120 days of discharge, you must submit signed documentation from the Armed Forces certifying: 1) your expected release/retirement from active duty, 2) under honorable conditions, 3) your pay grade/rank/rate at time of discharge, 4) dates of active duty service, 5) any campaign or expeditionary medals received, & 6) dated within 120 days of your separation. * If you are a Disabled Veteran, Purple Heart Recipient, or Mother or Spouse of a Disabled or Deceased Veteran, you must submit all additional proof required by the SF15, and if applicable, a completed SF15. You may request a copy of your Department of Veterans Affairs letter from ******************** or call ************** to establish proof of disability. * Documentation that you meet Selective Factors. * College transcripts, if qualifying based on education. * Documentation for Interagency/Career Transition Assistance Plan consideration if you are a displaced Federal employee within the local commuting area. You must include: 1) Proof you are a displaced Federal employee, e.g., RIF Separation Notice, Notice of Proposed Removal, etc; 2) SF-50s (Notifications of Personnel Action) showing career/conditional tenure competitive status, promotion potential and duty location; and 3) your most recent performance appraisal. To exercise selection priority, displaced or surplus Federal employees must be rated well-qualified or above 85 on the rating criteria for this position. Do not submit photographs with your application package. Documents with photographs may not be seen by hiring officials - you must remove your image from any badges, licenses, etc. Do not upload Adobe portfolio documents. Adobe portfolio documents are not viewable by our agency's staffing offices. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Primary Function Responsible for providing a wide range of secretarial duties and coordinating office procedures in support of the department. Duties and Responsibilities Book appointments, accurately transcribes physician dictation and sleep studies. Maintains files/logs of patients and reports. Fax or courier any reports not sent electronically. Retrieves previous tests and results for physician reference. Handles phone calls from patients, physicians offices, insurance companies, NOVA team, patient financial services and home care companies in support of patient s evaluation, management, testing and treatment. Maintain sleep lab databases which include all testing information, turn around times and pre-authorizations. Obtain preauthorization numbers form third party payers including valid dates and CPT codes for clinic patients. Notifies all physician offices to begin preauthorization process for all sleep study patients. Greet/Receives visitors, answers phone and conveys messages promptly and courteously. Checks patients in to clinic as they arrive and completes registration in EMR. Schedules all sleep studies and clinic visits. This includes obtaining demographics, insurance information and explanation of testing procedures, as needed. Send sleep lab patients an information packet prior to scheduled sleep study. Maintains office equipment and orders supplies as necessary to perform job. Provides monthly statistics for the Accounting department. Types correspondence, reports, meeting minutes, memoranda, special projects, technical correspondence and related materials as requested. Performs all other related duties as assigned. Job Qualifications and Specifications Vocational/Technical training and a minimum of six months job-related experience or equivalent. Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center, are trusted organizations fueling the latest advances in medical research, attracting top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.

We are seeking a reliable and detail-oriented Executive Assistant to provide administrative and organizational support on a 3-month hourly contract. This role is well-suited for candidates with early-career experience who are comfortable managing day-to-day administrative tasks, supporting leadership, and maintaining accuracy in a fast-paced professional environment. Key Responsibilities Provide administrative support to executives and/or department leadership. Manage calendars, schedule meetings, and coordinate logistics as needed. Prepare, review, and organize documents, reports, and correspondence. Handle data entry, filing, and record maintenance with a high level of accuracy. Serve as a point of contact for internal teams and external stakeholders. Support general office operations and special projects as assigned. Required Qualifications Associate's or Bachelor's degree. 1-2 years of experience in an administrative or office support role. Strong organizational and time-management skills. Excellent written and verbal communication skills. Ability to multitask, prioritize work, and meet deadlines. Proficiency with standard office tools (email, calendars, document management). Preferred Qualifications Associate's or Bachelor's degree. Prior experience supporting executives or senior leadership. Location & Employment Type 3-Month Contract Hourly position Compensation & Benefits Pay Range: $17.00 - $19.00 per hour How to Apply / Next Steps Interested candidates should apply directly. Qualified applicants will be contacted to discuss the role and next steps in the hiring process.

Job Summary: The Diagnostic Imaging (DI) Secretary is responsible for scheduling hospital-based DI appointments for Women & Infants Hospital, utilizing a computerized scheduling system. Responsible for maintaining scheduling priority through inbound scheduling calls or request for service (RFS) worklist and incoming faxes to make outbound scheduling phone calls. Communicates with physicians, physician office staff, and patients to obtain accurate patient insurance, medical testing, and procedure information, per the Minimum Data Set (MDS). Coordinates interpreter services as needed. Coordinates schedule based upon physician privileges, procedure descriptions, scheduling rules, and insurance requirements. Creates initial patient registration in hospital information system; assigning patient medical record number and encounter financial number to begin the preregistration process. Efficiently schedules patients per exam type, indication, and priority, rearranging schedules within DI at Women & Infants Hospital and satellite locations when needed to accommodate an urgent situation. Interacts with other departments and practices at Women & Infants Hospital to insure daily schedules meet maximum capacity and appropriateness. As need arises, scheduler will communicate last minute patient scheduling needs to accommodate same-day appointment requests as well as any overbooking scheduling with DI. Fosters a team approach towards achieving the overall goals of WIH and CNE. Coordinates with physicians across a variety of department and practices within Women & Infants Hospital to ensure any incoming request for service is accurate and complete, ready to be scheduled with the appropriate patient appointment. Promptly obtains incomplete information on required forms until all data is received, and communicates with the providers regarding authorization numbers as required. Notifies supervisor in a timely manner of problems in obtaining necessary data. Ensures that proper documentation of authorizations are secured for procedures and/or tests. Responsible for fostering inclusivity and collaboration across various departments and practices within Women & Infants Hospital to ensure all referring providers are held to the highest standard for documentation when requesting a service through an order or referral. Specifications: High school diploma required. Two years experience in a medical setting and customer service environment required. Certificate or working knowledge of medical terminology and strong oral communication skills are required. Minimum typing speed of 40 words per minute (WPM) with a working knowledge of personal computers, ability to prioritize and perform multiple duties simultaneously, ability to handle a high volume of calls and exhibit strong organizational skills are required. Must be able to adapt to continual process changes. Willing to work additional hours and change work schedule as need arises. Care New England Health System (CNE) and its member institutions Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Centerare trusted organizations fueling the latest advances in medical research, attracting the nations top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values. REPOST WIH Internal Posting Period: 1/21 - 1/30/2026