Administrative assistant jobs in Mechanicsville, VA - 213 jobs

Brooks Real Estate, Inc., established in 1885, has a long-standing history of serving Williamsburg as a family-run business rooted in strong community values. Dedicated to playing a significant role in local services, Brooks Real Estate continues to uphold its commitment to excellence. The company's leadership and owners have been actively involved in local and state REALTORS associations, including serving as Presidents of the Williamsburg Area Association of REALTORS . Role Description This is a full-time on-site role for an Administrative Assistant, located in Williamsburg, VA. Responsibilities include providing administrative assistance, managing phone communication with excellent etiquette, clerical support, and assisting executive staff with day-to-day tasks. The Administrative Assistant will play a key role in maintaining efficient office operations and ensuring effective communication across the organization. Qualifications Proficiency in Administrative Assistance and Executive Administrative Assistance Strong Communication and Phone Etiquette skills Ability to execute Clerical tasks with attention to detail Excellent organizational and time-management abilities Proficiency in office applications and technology Ability to work collaboratively in a team environment Requires at least five years of administrative experience. Provides support and administrative coordination to multi-departments and recurring activities. Some interface with accounting. Must have a full complement of technology skills, i.e.: Word, excel, etc.. Front desk skills are required. Requires minimal supervision. Knowledge of real estate services preferred.

Virginia Union University (VUU) is a distinguished private institution founded in 1865 that proudly upholds a legacy of academic excellence and community engagement. With a historic 86-acre campus, it offers a dynamic and nurturing environment for its 1,568 undergraduate and graduate students. Virginia Union University is recognized in the 2024 edition of U.S. News & World Report, holding a prestigious position as #39 among Historically Black Colleges and Universities. VUU provides a robust array of academic programs, including 35 Bachelor's, 11 Master's, and one Doctoral degree. Virginia Union University remains steadfast in its commitment to offering accessible, high-quality education, instilling a sense of assurance and confidence in its students. It fosters a vibrant intellectual community dedicated to the holistic development of future leaders. Five fundamental principles (core values) guide Virginia Union University. Each principle is essential to our ability to provide a Best-In-Class educational experience for students, faculty, and staff. These principles help our community understand the right path to fulfilling our institution's mission. The principles are Innovation, Spiritual Formation, Integrity, Diversity & Inclusion, and Excellence. The Presidential Executive Assistant provides high-level administrative, logistical, and operational support to the President of the university. This role requires professionalism, discretion, flexibility, and exceptional organizational and communication skills. The Assistant manages complex scheduling, oversees travel arrangements, coordinates official engagements, and ensures seamless day-to-day operations of the Office of the President. This position also serves as a liaison between the President and internal/external stakeholders and may assist with high-level hospitality, chauffeuring, and personal executive needs. Responsibilities Maintain the President's calendar, prioritizing and coordinating meetings, appointments, and events with internal departments, board members, external partners, and dignitaries. Manage time-sensitive requests, ensure timely follow-up, and proactively prepare daily schedules, briefings, and background materials. Plan and coordinate all aspects of the President's travel, including booking transportation, hotels, flights, chauffeurs, and preparing detailed itineraries. Oversee meal planning for travel and on-campus events; coordinate with catering vendors or restaurants as needed. Assist the President on-site or during travel to ensure timely arrivals, logistics flow, and executive-level service delivery. Serve as a trusted point of contact for the Office of the President, exercising discretion in handling confidential information and correspondence. Draft, proofread, and manage high-level communication, including emails, memoranda, and reports. Interface with senior leadership, faculty, staff, and external stakeholders with diplomacy and professionalism. Coordinate transportation or serve as a driver/chauffeur for the President as needed. Provide concierge-level support for hosting guests, including scheduling meals, securing accommodations, and managing guest experiences. Anticipate and fulfill personal and professional needs that support the President's efficiency and success. Maintain organized records, files, expense reports, and office supplies. Support coordination of special projects and presidential initiatives as assigned. Serve as the primary point of contact for the President's office in the absence of the President. Education Bachelor's degree preferred; Associate's degree with significant executive support experience considered. Minimum of 5-7 years of experience supporting C-level or executive leadership, preferably in a university or nonprofit environment. Must be willing and able to work in all weather conditions, including during weekends and holidays, as required. Must be able to lift 10 pounds. Application Process Candidates are required to submit their resume, four professional references and a cover letter. The application review will begin immediately and continue until the position is filled. A background investigation and reference check will be required prior to employment. For any questions or concerns, please contact *************. Equal Opportunity Employer Virginia Union University is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class. For more information about Virginia Union University, visit VUU About Page.

Title: Executive Assistant to Director State Role Title: Gen Admin Supv II/Coord II Hiring Range: Up to $80,000 Pay Band: 5 Recruitment Type: General Public - G Job Duties POSITION OVERVIEW AND DESCRIPTION: Are you highly organized, detail-oriented, and passionate about supporting others behind the scenes? Do you thrive in a fast-paced environment and enjoy helping teams succeed? If so, this role may be for you! The Executive Assistant serves as a critical member of DRPT's administrative team, providing executive assistant support to the Agency Director and Deputy Director, while also functioning as the Office Coordinator and Receptionist. This position plays a key role in supporting the smooth operation of the executive office and supporting the Executive Leadership Team (ELT) in achieving agency goals. This position frequently handles confidential and sensitive material and interacts with government officials, board members, the public, business and community representatives, and all levels of DRPT personnel. While this position reports directly to the Facilities Manager, it also has a dotted-line reporting relationship to key executives, including the Agency Director, Deputy Director, and Chief Administrative Officer, and provides support to the entire Executive Leadership Team. Sample of Key Responsibilities: · Develop meeting agendas and coordinate logistical details for agency meetings. · Prepare and manage travel arrangements for the ELT, and coordinate travel for agency personnel and board members as needed. · Coordinate agency board activities and serve as a liaison between DRPT and the Commonwealth Transportation Board. · Work closely with other state agencies and the Secretary of Transportation's Office to schedule meetings, route correspondence, and direct constituent inquiries appropriately. · Answer and route incoming calls, greet visitors, assess their needs, and direct them to the appropriate person or agency. · Distribute mail, assist with filing, copying, word processing, and perform other administrative duties as assigned. · Maintain office supplies and ensure smooth coordination of office activities. · Collaborate with the Procurement and Facilities Manager to arrange badges and parking for new employees. · Set up, break down and lightly clean up meeting room spaces as needed. Minimum Qualifications MINIMUM QUALIFICATIONS: · Strong attention to detail and ability to meet deadlines. · Understanding and appreciation of the role's importance, with a positive and proactive approach to responsibilities. · Effective interpersonal and communication skills. · Strong customer service skills, including the ability to interact positively with diverse constituents while maintaining confidentiality. Additional Considerations PREFERRED QUALIFICATIONS: · Experience as an executive administrative assistant or in a similar support role. · Experience researching and preparing confidential and sensitive documents. · Strong organizational and time-management skills. · Ability to work independently and collaboratively as part of a team. · Experience in planning, scheduling, preparing reports, and compiling correspondence. · Prior experience working for a government agency. · Familiarity with Virginia's legislative process. · Notary Public certification preferred. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. WHY JOIN DRPT? · Impactful Work: Contribute to projects that improve transportation and mobility across Virginia. · Professional Growth: Access to training and development opportunities. · Work-Life Balance: Supportive environment with competitive benefits. · Inclusive Culture: DRPT is an equal opportunity employer committed to diversity, equity, and inclusion. READY TO MAKE AN IMPACT? Apply today and join a team dedicated to improving transportation across Virginia! The Department of Rail and Public Transportation offers a generous total compensation package. Well qualified candidates will be eligible to negotiate Exceptional Recruitment Incentives. New external candidates of the Commonwealth will be eligible to negotiate cash and leave bonuses upon hire. Existing State employees will be eligible to negotiate leave bonuses upon hire. Contact Information Name: Human Resources Phone: ************ Email: *********************** In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Description: C.W. Wright was founded in 1953 in Richmond, Virginia and has since been setting the bar for safety, quality and productivity in the utility service industry. C.W. Wright is a full-service utility contractor with decades of proven success in delivering electric T&D solutions for our customers. Our company motto is “Service with Safety” and reflects our dedication to providing quality service while maintaining a safe work environment for our employees, customers, and the public. Whether it's rebuilding an aging utility infrastructure, meeting the sophisticated needs of an industrial plant, or turning your system's lights back on when it matters most, our linemen are among the most reliable and safest utility contractors in the nation. C.W. Wright is a subsidiary of PrimeLine Utility Services, a leading provider of construction, maintenance, and design solutions for the electric, gas and telecommunication industries. PrimeLine is a wholly owned subsidiary of Vinci, SA, the largest construction company in the world. Their backing provides the financial strength and expertise to enable C.W. Wright to provide our customers with the best solutions, technology and equipment available all while keeping our prices competitive. We are currently recruiting for a full-time, benefit-eligible, Operations Support Specialist to join our busy construction office team at our Corporate Office in South Chesterfield, VA What We Offer: Medical, Prescription, Dental, and Vision Coverage: Start the first of the month after 30 days. Company-Paid Benefits: Basic Life, AD&D, and Short-Term Disability Insurance 401(k) Plan: With company match to help you plan for your future. Paid Time Off: Including holidays and vacation. Additional Benefits: Various ancillary perks to support your well-being. Job Description As an Operations Support Specialist, the qualified candidate will play a crucial role in supporting a busy utility construction field team. Responsibilities will include maintaining accurate records, ensuring timely billing, and facilitating communication between field personnel and corporate staff. If you thrive in a dynamic environment and have a keen eye for detail, we want to hear from you! Key Responsibilities: Timesheet Review & Accuracy Management: Update and maintain timesheets for payroll and equipment hours. Review field-entered time in Mobitime and check for discrepancies. Invoicing: Handle weekly billing for T&M-based work; ensure proper documentation for billing processes. Crew Logs: Maintain and distribute daily crew location logs. Absences & OT Tracking: Monitor field absences, code them correctly, and track overtime for processing and division manager reporting. Material Billing: Identify and invoice direct billable materials related to T&M contracts. Utility Coordination: Secure site utilities as needed by field supervisors. Manpower & Equipment: Assist in maintaining division manpower reports and perform weekly equipment utilization audits. General Support: Assist division staff with daily operations and maintain division files. Requirements: Education: High School diploma or equivalent Relevant office experience, with proficiency in Microsoft Office suite (Word, Excel, Outlook, SharePoint, etc.) and familiarity with iOS platform. Experience with ERP and/or accounting-specific IT programs, and ability to learn new systems with assistance and training. Detail-oriented with strong organizational and time management abilities; ability to multitask and communicate effectively at all organizational levels. Desire to work collaboratively in a team environment. Strong problem-solving skills and proactive attitude. Demonstrate experience building relationships and communicating effectively with a number of stakeholders in previous roles. Additional information All your information will be kept confidential according to EEO guidelines. CW Wright is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. CW Wright will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant, Centralized Support, to assist with our Mega Projects across multiple regions. The ideal candidate for this role will be available to work hybrid out of an OES office, highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities * Maintaining positive working relationships with internal and external partners. * Reconciling PO receivers via Coupa. * Invoice processing via Coupa. * Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. * Creating and maintaining vendor and employee master files. * Reviewing and reconciling customer statements and accounts. * Receiving, placing, and filling customer orders and purchase orders. * Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. * Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities * Excellent listening and communication skills. * Intermediate proficiency in Microsoft Office Suite. * Positive interpersonal skills with strong attention to detail. * Ability to work in both a team environment and independently. * Ability to thrive in a multitasking environment. * Bilingual in Spanish a plus. Education and Experience * 1+ years of administrative experience is required. * Construction supply and equipment industry knowledge a plus. * Experience with Coupa is preferred. Physical Requirements * The ability to work out of one of our OES offices. * Must be able to sit or stand for prolonged periods of time. * Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

What part will you play? If you're looking for a place where you can make a meaningful difference, you've found it. The work we do at Markel gives people the confidence to move forward and seize opportunities, and you'll find your fit amongst our global community of optimists and problem-solvers. We're always pushing each other to go further because we believe that when we realize our potential, we can help others reach theirs. Join us and play your part in something special! The Administrative Assistant provides support to the CTO, CISO and/or assigned members of the IT leadership team including, but not limited to, preparing, revising, and developing documents; maintaining and/or monitoring calendars, files, e-mails, deadlines and appointments; making travel arrangements; procuring supplies and processing invoices; coordinating meetings; acting as a liaison to other departments; and completing assigned projects. Job Responsibilities Partner with CTO, CISO and/or assigned members of the IT leadership team, maintaining frequent contact with internal and external clients. Has responsibility for the smooth functioning of meetings and correspondences involving CTO, CISO and/or assigned members of the IT leadership team. Manages deliverables to CTO, CISO and/or assigned members of the IT leadership team and provides any necessary reporting. Creates and edits presentations, documents and reports for the IT leadership team as required. Serves as first person visitors and callers speak to when contacting assigned executive; demonstrate poise and exceptional interpersonal skill. Coordinates travel arrangements for assigned CTO, CISO and/or assigned members of the IT leadership team, if applicable, including airline, hotel, car rental, driver reservations as requested with 100% accuracy staying within the company travel guidelines. Looks to reduce cost when able. Manages expense reporting process for CTO, CISO and IT leadership team. Manages and maintains assigned Outlook Calendars to ensure meetings are booked accurately, rescheduled as needed and remind assigned executive of meeting times and meeting locations to maximize the use of assigned executive's time. Acts as gateway to the CTO, CISO to make sure the only interruptions are necessary and time relevant. Provides assistance to help maximize the CTO and CISO's effectiveness and time. Plans, organizes and facilitates meetings, special events, activities, catering needs, etc. Ensures cost effective and proper allocation of resources, materials, and an effective support system to fulfill customer's needs. Handles requests for information, conducting research, preparing correspondence, agendas, handouts, expense reports, statistical reports, presentations, arranging conference calls, etc. Stay current and knowledgeable of business operations and in areas of expertise in order to handle inquiries to the appropriate Markel IT leadership team member for resolution and to elevate customer service levels. Maintain office supplies inventory by checking stock to determine inventory level on all occupied floors in Richmond 4501 buildings; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. Other duties as assigned by CTO, CISO and/or members of the IT leadership team. Education Bachelor's degree preferred. Work Experience/Skill Set 2+ years' experience in an administrative assistant role. Experience working in an IT organization preferred Proficient in Microsoft Office Suite (Excel, Word, PPT, Sharepoint) Experience with M365 Copilot (preferred) Excellent written, verbal and interpersonal communication skills, including presentations, who can assist with developing an overall communication plan Maintain the highest integrity and confidentiality Strong organizational skills, managing and prioritizing multiple assignments with ease Ability to gather and summarize information for reporting purposes. Experience working in a team-oriented, collaborative environment Works under general supervision of senior level management Ability to recognize and problem solve issues with limited/no supervision. Regular, predictable, reliable onsite attendance is required #LI-Hybrid #LI-SY US Work Authorization US Work Authorization required. Markel does not provide visa sponsorship for this position, now or in the future. Who we are: Markel Group (NYSE - MKL) a fortune 500 company with over 60 offices in 20+ countries, is a holding company for insurance, reinsurance, specialist advisory and investment operations around the world. We're all about people | We win together | We strive for better We enjoy the everyday | We think further What's in it for you: In keeping with the values of the Markel Style, we strive to support our employees in living their lives to the fullest at home and at work. We offer competitive benefit programs that help meet our diverse and changing environment as well as support our employees' needs at all stages of life. All full-time employees have the option to select from multiple health, dental and vision insurance plan options and optional life, disability, and AD&D insurance. We also offer a 401(k) with employer match contributions, an Employee Stock Purchase Plan, PTO, corporate holidays and floating holidays, parental leave. Are you ready to play your part? Choose ‘Apply Now' to fill out our short application, so that we can find out more about you. Caution: Employment scams Markel is aware of employment-related scams where scammers will impersonate recruiters by sending fake job offers to those actively seeking employment in order to steal personal information. Frequently, the scammer will reach out to individuals who have posted their resume online. These "job offers" include convincing offer letters and frequently ask for confidential personal information. Therefore, for your safety, please note that: All legitimate job postings with Markel will be posted on Markel Careers. No other URL should be trusted for job postings. All legitimate communications with Markel recruiters will come from Markel.com email addresses. We would also ask that you please report any job employment scams related to Markel to ***********************. Markel is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of any protected characteristic. This includes race; color; sex; religion; creed; national origin or place of birth; ancestry; age; disability; affectional or sexual orientation; gender expression or identity; genetic information, sickle cell trait, or atypical hereditary cellular or blood trait; refusal to submit to genetic tests or make genetic test results available; medical condition; citizenship status; pregnancy, childbirth, or related medical conditions; marital status, civil union status, domestic partnership status, familial status, or family responsibilities; military or veteran status, including unfavorable discharge from military service; personal appearance, height, or weight; matriculation or political affiliation; expunged juvenile records; arrest and court records where prohibited by applicable law; status as a victim of domestic or sexual violence; public assistance status; order of protection status; status as a smoker or nonsmoker; membership or activity in local commissions; the use or nonuse of lawful products off employer premises during non-work hours; declining to attend meetings or participate in communications about religious or political matters; or any other classification protected by applicable law. Should you require any accommodation through the application process, please send an e-mail to the ***********************. No agencies please.

Reporting to the Department Administrator, the Associate Administrator provides administrative support and leadership to a single or multiple Divisions under the auspices of an MCVP Administrator and/or Division Chair. The Associate Administrator consults, advises and assists practice management in providing leadership and direction by performing a combination of the following: financial reporting/management; budget development/monitoring; grants management/administration; physical plant maintenance/space planning; and human resources management. Provides staff supervision while promoting a diverse, equitable and inclusive culture. The Associate Administrator maintains current knowledge of all state and federal laws and regulations and University and Health System policies and procedures. The Associate Administrator ensures that all grants and contract awards are implemented, and reporting requirements are conducted in accordance with established University and sponsoring agencies requirements. The Associate Administrator works closely and in collaboration with different Divisions, physicians, VCU and VCUHS management and administrative personnel. Essential Job Statements: Reporting Relationships: The Associate Administrator reports directly to the Department Administrator, with a dotted line relationship to the Division Chairs/Chiefs if applicable. The Associate Administrator works collaboratively with Ambulatory Leaders, Nursing Directors, and other VCUHS and VCU leadership. The Department Administrator works with the Associate Administrator, with input from Division Chairs/Chiefs and Department Chair if applicable, to set annual performance objectives and conduct the annual performance review. Human Resources Management Oversees all human resources functions within the Division(s) and serves as the liaison and contact for all human resources matters. Collaborates with VCUHS Human Resources and the HR Business Advisory team to assist in the design, develop, and implement equitable and inclusive strategic and operational human resource management practices for the department. Manages, supervises and directs assigned administrative/support staff to include determining staffing needs, recruitment, hiring, work assignments, performance evaluation, disciplinary/corrective action and employee training and development. Participates in faculty recruitment for the Department which includes developing pro-formas to assess financial/program impact of new faculty and services; recruitment, advertising, hiring and relocation of new faculty, participating in onboarding new faculty; handling and verifying contracts and agreements; working in collaboration with VCU Human Resources in the administration of the annual faculty salary process, and working with the MCVP compensation plan team; and assisting faculty and other providers in the credentialing process and professional liability verification. Assists with productivity analysis and accountability of Division faculty. Communicates with providers and divisional staff to ensure all remain up to date on current health system policies. Works with the Office of the General Counsel and the VCU Office of Immigration Services as needed on visa issues and all related matters for existing/prospective employees from other countries. Prepares and handles all related paperwork and documents. Administers VCU/VCUHS Human Resources policies and procedures. Serves as the Division's liaison with VCU and VCUHS Human Resources. Prepares and coordinates all required human resources paperwork. Adjusts provider work efforts to ensure illustrations appropriately reflect clinical work expectations of faculty. Collaborates with the MCVP's compensation team to address compensation requests. Responsible for oversight and compliance for education programs in the specialty for which the associate administrator oversees. Works with respective program directors to incorporate house staff into the care model for patients. Financial Management Maintains financial controls for all sources of funds to ensure solvency and compliance with University and Health System policy and accounting regulations and state and federal law. Assists with the development and maintenance of divisional operating budget using the requisite financial accounting systems. Collaborates with division leadership in order to implement an equitable and financially sound operating budget. Monitors expenditures and revenue. Performs statistical analysis for forecasting. Assists with long range financial planning and projection of revenue and expenditures. Manages and maintains all operating accounts. Oversees all financial aspects of the division(s) to include travel, accounts receivables, and purchasing. Reconciles all accounts and researches and resolves variances. Collaborates with internal and/or external third-party partners in the equitable and effective management of the revenue cycle operations. Works with providers to ensure appropriate documentation for clinical activity is consistent with MCVP and Compliance Services policies. Prepares financial statement and reports. Presents financial reports to the Administrator and Division Chairs. Establishes and monitors internal controls of divisional administrative staff as it relates to financial affairs. Assists ambulatory team, as needed and appropriate, in the development of business plans to maintain clinic capacity, expansion, and capital requests. Grants Administration Directs and oversees contract and grant acquisition, written proposals, budget preparation and administration and monitoring of funds to ensure university, state and federal requirements and regulations are met. Administers activities that are necessary to the application and management of grant programs focusing on the fiscal and operational aspects. Analyzes and reviews grant proposals for compliance with agency and VCU requirements. Works with research coordinators to ensure compliance with local, federal and international guidelines regarding conduct of human research. Interprets sponsor programs and advises PI(s), VCU and sponsoring agencies regarding stipulations and the administration of grants. Oversees the administration of expenses charged to grants for appropriateness and confirms that funding is budgeted, and expense is allowable. Oversees submission of regulatory information to institutional Review Board for new and existing clinical trials. Enters into negotiations with sponsors (e.g., NIH, pharmaceutical industry) for budgets and monitors expenses by reviewing and approving all system(s) to track expenditures. Maintains knowledge of computer systems used to support research. Serves as Effort Reporting coordinator for the division. Serves as a liaison to internal and external contacts with PIs, research coordinators, sponsoring agencies, Grants and Contracts Accounting, Office of Research, Office of Sponsored Programs, Purchasing, Accounts Payable, etc. to obtain and manage grants. Space Planning Management Assists with short-term and long-range space planning. Meets with space analysts and determine space requirements. Coordinates activities/projects with Facilities Management, architectural consultants and construction contractors. Determines fiscal requirements for renovations and new building projects. Handles, communicates and coordinates all physical moves. Working with department Administrator, develops pro-formas for consideration and approval of facility projects including any capital requests needed in space expansions. Information Systems Management Assists with all information technology needs for the Division and assists in the implementation and management of hardware and software to support the function of the Division faculty and staff. Obtains and organizes data from multiple systems and sources (MCV Physicians, and VCU Medical Center, etc.) to monitor the fiscal integrity of the Division and remains current with needed computing skills. Handles all computing expenditures and inventory of equipment and software. Clinical Operations Collaborates with Ambulatory to identify opportunities to increase efficiency and effectiveness of clinical practice. Responsible for co-management of provider schedules working with Ambulatory to ensure appropriate clinical outpatient coverage. Works with division chiefs and other leadership to optimize the physician and provider practice, including both outpatient and inpatient. Responsible for communicating and developing plans to increase provider productivity congruent with practice plan standards. Develops business plans to increase outreach and grow market share. Patient Population: Not applicable to this position. Employment Qualifications: Required Education: Bachelor's Degree in Finance, Accounting, Healthcare Administration, Business or closely related field Preferred Education: Master's Degree in Business or Healthcare Administration or closely related field Licensure/Certification Required: N/A Licensure/Certification Preferred: N/A Years and Type of Required Experience Minimum of three (3) years of work experience in a healthcare management position with financial and supervisory responsibility OR within one semester of completion from a Master's Degree Program in Healthcare Administration (MHA). Experience with Microsoft software, to include spreadsheets and databases Experience PREFERRED: Administrative and/or financial management work experience in an academic medical center and/or large physician group practice. Previous experience with Enterprise Resource Planning Systems, Electronic Health Record systems; and VCU and VCUHS information systems Experience leading diverse teams Other Knowledge, Skills and Abilities Required: Must be able to use financial, Human Resources, University and Health System resources to make independent decisions and determine actions necessary to achieve the goals of the Division(s). Other Knowledge, Skills and Abilities Preferred: N/A Working Conditions: General Office environment May have periods of constant interruptions Physical Requirements: Physical Demands: Lifting/Carrying 0- 50 lbs. (1 - 33% of the time) Work Position: Sitting, Walking, Standing (1 - 33% of the time) Additional Physical Requirements/ Hazards: Manual dexterity (eye/hand coordination) Hear alarms/telephone/tape recorder Repetitive arm/hand movements Finger Dexterity Mental/Sensory: Strong Recall Reasoning Problem Solving Hearing Speak Clearly Write Legibly Reading Logical Thinking Emotional: Fast pace environment Able to handle multiple priorities Able to adapt to frequent change EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.

For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you've earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are. Job Description Duties and Responsibilities Welcome and greet clients and office guests Support office staff and executives with general operational tasks Plan and schedule meetings, presentations, and other office related events Perform general accounting and bookkeeping duties Suggest changes to office task workflow to improve efficiency Answer phones in a professional manner Direct calls to appropriate persons or take detailed messages Answer and send out faxes as needed Prepare outgoing mail and packages for executives Reserve conference spaces for meetings Schedule travel arrangements Send reminders regarding upcoming appointments Manage communication of information in and out of the office Type out correspondence letters, emails, memos, etc. (paper and electronic) Assist in preparation of presentation materials Qualifications Requirements and Qualifications High school diploma or GED equivalent required 2+ years experience as an administrative assistant Certified Administrative Professional (CAP) certification preferred Fast, proficient, and accurate typist Extensive knowledge of Microsoft Suite and other administrative programs Outstanding communicator, both orally and written Excellent customer service skills Self-starter who works well independently Ability to prioritize given tasks and work efficiently towards completing them Familiar with common office equipment (printers, copier, fax, etc.) Additional Information All your information will be kept confidential according to EEO guidelines.

You will lead field and office teams delivering boundary, topographic, SUE, and transportation surveys for state DOT and municipal roadway projects. The role plans, schedules, and oversees multiple crews, ensures QA/QC compliance, manages client relationships, and drives business development within the Survey discipline. Key Responsibilities Direct two or more field crews; assemble field data, perform calculations, prepare plats and legal descriptions. Maintain QA/QC on deliverables, budgets, schedules, and invoicing. Serve as client point-of-contact and represent Client at project and industry meetings. Mentor survey staff; conduct goal setting, feedback, and performance reviews. Support pursuit strategy and proposal preparation for new survey opportunities. Required Qualifications Active PLS license in at least one U.S. state or the ability to obtain licensure in the primary work state within six months (Client pays exam fees and supports reciprocity). Eight plus years of progressive land-surveying experience, including DOT/roadway or transportation projects. Demonstrated proficiency with MicroStation / OpenRoads or AutoCAD Civil 3D. Working knowledge of federal, state, and local survey regulations. Valid driver's license and ability to pass a standard seven-year background screen. U.S. work authorization (or TN visa eligibility). Preferred Multistate licensure, SUE experience, aerial/LiDAR/sUAS familiarity. Benefits ESOP participation and 401(k) with match; medical, dental, vision starting the first of the month after 30 days; HSA options. Sign-on bonus $5 000 - $10 000 (issued at 90 days) usable for relocation; alternative reimbursement structure available. Typical work week 45-50 hours; paid time off, tuition support, and professional development reimbursement. Career Path Project Manager, Practice Lead / Department Head.

Bring your skills to the 2020 Kenworth Dealer of the Year! Kenworth Sales Company, a 38-location Kenworth and Isuzu truck dealership group, is looking for a Office Assistant/Administrative Assistant to join our Richmond, VA location. The primary function of the Office Assistant is to perform administrative functions at the dealership as directed by the District Office Manager. ** Due to federally mandated DOT regulations, Kenworth Sales Company is a drug-free workplace. Any offer of employment will be contingent on passing a pre-employment drug screening. DUTIES AND RESPONSIBILITIES: Answer all incoming phone calls, direct them to the appropriate party or take a message. Greet members of the public and direct them to the appropriate party or facilitates their requests. Cashier duties Assist with accounts payable process. Maintain files for parts tickets and service work orders. Sort and distribute mail daily. Maintain daily cash sales, deposit checks electronically, prepare deposits and process credit card payments. Reconcile coupons and post receipts. Oversee posting of miscellaneous receipts. Prepare and post journal entries. Review the cash sale schedule daily and follow-up on aging invoices. Order office supplies. QUALIFICATIONS: High school diploma or the equivalent. Must be able to efficiently operate telephone system. Familiarity with Excel, Word, computer systems and ten-key calculator. Truck industry experience a plus. Professional personal appearance. Excellent organization and communication skills. Ability to read, write, and comprehend English instructions and information. BENEFITS: Kenworth Sales Company promotes a progressive environment with an emphasis on teamwork, customer service, training and personal development. Stability - Company is financially strong with an established base of customers and is well-positioned for continued expansion. History of Excellence - Work for an award-winning dealership with a reputation for unsurpassed quality and customer service. Excellent compensation and benefits package including comprehensive Health and Dental insurance, Flexible Spending Accounts (FSAs) with FLEX Card, Group Life Insurance, Short Term & Long-Term Disability Insurance, Voluntary Life Insurance, Corporate Holidays, Paid Vacation and Personal Leave, 401(k) plan with company match, and Voluntary Supplemental Insurance plans. Veterans are encouraged to apply! About the company: Kenworth Sales Company is a family of companies based in Salt Lake City, Utah of over 38 dealerships in the Intermountian West and Mid-Atlantic regions. An Equal Opportunity employer, Smoke Free/Drug Free Facility. All qualified applicants will receive consideration for employment without regard to the individual's race, color, sex, national origin, religion, age, disability, genetic information, status as a military veteran or any other characteristic protected by applicable law.

**MasTec Utility Services** delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for a variety of water, sewer, and civil infrastructure projects. Backed by the strength of decades of experience, unrivaled industry skills, and a deep commitment to core values, MUS delivers safe, innovative, and environmentally responsible services that provide extraordinary value to clients. MasTec Utility Services is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We're always looking for talented and dedicated people to join us and love where they work. MasTec Utility Services is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. MUS is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization. **Job Summary** The **Administrative Assistant** will provide administrative and general office support to the site and regional operations. The Administrative Assistant directly impacts business operations by providing efficient and effective support directly to the field. The Administrative Assistant will act as the primary point of contact for site personnel, Operations Managers, and Regional Support Managers. Responsibilities + Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved. + Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues. + Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner. + Assist customers with immediate needs and help employees with tasks related to customer requests. + Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs and keep a detailed record of start and end dates in a separate log. + Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding status of action items, etc. + Respond timely to requests from Resource Management and Field Operations. + Keep site bulletin boards updated and neatly organized with company newsletters, safety bingo, daily scorecards, federal posters, workers compensation information, etc. + Attend crew meetings as needed to collect documents, communicate information, and respond to inquiries. + Maintain safe work environment by following and supporting safe practices. + Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires. + Receive payroll timesheets and input in a timely fashion to ensure employees get paid on time. + Assist/provide backup support to other office support employees as required. + Coordinate special projects as assigned. + Perform other duties as required and/or assigned. + Assist and support field management on projects and daily business needs. Qualifications **Minimum Qualifications** + A High School Diploma, or equivalent. + 1 year of related clerical or administrative experience related to work orders and invoice processing. + Abilities to perform duties associated with scheduling, prioritizing work orders, and payroll. + Strong organizational skills with high attention to detail and quality of work. + Ability to work under pressure to meet deadlines in a fast-paced, dynamic environment while managing multiple tasks. + Ability to establish and maintain strong relationships and deliver exceptional customer service experience to both internal and external customers. + Ability to effectively take action to solve problems while exhibiting sound judgement. + Excellent written and verbal communication skills. + Ability to be results-oriented, taking initiative to make things happen, accept accountability, and have a "can do" attitude. + Advanced proficiency in Microsoft Office applications. + Must be proficient in Excel. **Preferred Qualifications** + An Associate Degree in Business Management or similar discipline. + Experience in a construction or project environment. + Possess a very strong background in Microsoft Excel. **Physical Demands and Work Environment** This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 20 pounds. _Please note this is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description, duties, or work schedules to accommodate individuals with disabilities._ Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE). Equal Employment Opportunity: The Company's policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, military or veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories. **Minimum Qualifications** + A High School Diploma, or equivalent. + 1 year of related clerical or administrative experience related to work orders and invoice processing. + Abilities to perform duties associated with scheduling, prioritizing work orders, and payroll. + Strong organizational skills with high attention to detail and quality of work. + Ability to work under pressure to meet deadlines in a fast-paced, dynamic environment while managing multiple tasks. + Ability to establish and maintain strong relationships and deliver exceptional customer service experience to both internal and external customers. + Ability to effectively take action to solve problems while exhibiting sound judgement. + Excellent written and verbal communication skills. + Ability to be results-oriented, taking initiative to make things happen, accept accountability, and have a "can do" attitude. + Advanced proficiency in Microsoft Office applications. + Must be proficient in Excel. **Preferred Qualifications** + An Associate Degree in Business Management or similar discipline. + Experience in a construction or project environment. + Possess a very strong background in Microsoft Excel. **Physical Demands and Work Environment** This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 20 pounds. _Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description, duties, or work schedules to accommodate individuals with disabilities._ Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE). Equal Employment Opportunity: The Company's policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, military or veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories. + Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved. + Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues. + Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner. + Assist customers with immediate needs and help employees with tasks related to customer requests. + Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs and keep a detailed record of start and end dates in a separate log. + Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding status of action items, etc. + Respond timely to requests from Resource Management and Field Operations. + Keep site bulletin boards updated and neatly organized with company newsletters, safety bingo, daily scorecards, federal posters, workers compensation information, etc. + Attend crew meetings as needed to collect documents, communicate information, and respond to inquiries. + Maintain safe work environment by following and supporting safe practices. + Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires. + Receive payroll timesheets and input in a timely fashion to ensure employees get paid on time. + Assist/provide backup support to other office support employees as required. + Coordinate special projects as assigned. + Perform other duties as required and/or assigned. + Assist and support field management on projects and daily business needs.

Job Description ABOUT US Global Dimensions is a HUBZone certified, service disabled, veteran-owned small business headquartered in Fredericksburg, Virginia. Founded in 2009, the company has grown and established itself as a reputable company known for unwavering commitment to its employees, and customers. Our service capabilities as a government contractor include: Language and Cultural Services Intelligence Instructional Design and Training Information Technology & Cyber Special Operations Logistics The heart of Global Dimensions is focused on making a difference with what we do. We value the opportunity to provide mentorship to students early in their professional careers. In addition, students may be able to obtain college credits for the time spent interning based on their curriculum and college or university attending. We are seeking college students who live in qualifying HUBZone locations to participate in paid internships to support various departments -- HR, IT, International Business, Security, and Recruiting. Candidates must meet HUBZone requirements to be considered. Work can be performed remotely or onsite at the Fredericksburg office. Interested students should apply before January 19, 2026 but applications will be accepted up through February 1, 2026. If you are not a college student but looking for a short-term assignment to support our various departments, you may apply as well. Requirements Able to research assigned topics and provide a written summary of findings Highly effective collaboration skills Work independently and excellent work ethic Possess effective communication skills Highly dependable and trustworthy Work 10 hours per week (flexible work schedule) Ability to provide appropriate documentation to validate HZ status; before applying, visit the HUBZone map to see if you qualify > **************************************** Global Dimensions does not discriminate based on race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits. Equal Opportunity Employer/Veterans/Disabled.

**Administrative Assistant (Independent Contractor - On-Site)** **Schedule:** Monday-Friday | 8:30 AM - 5:00 PM **Classification:** 1099 Independent Contractor The Administrative Assistant provides on-site administrative and front-office support to ensure the smooth day-to-day operations of our training facility. This role serves as a key point of contact for students, instructors, staff, and visitors and plays an important role in delivering professional, welcoming experience. The ideal candidate is organized, dependable, customer-focused, and comfortable managing multiple administrative tasks in a fast-paced educational environment. **Key Responsibilities** + Greet and assist students, clients, and visitors in a friendly and professional manner + Serve as the front-office point of contact, including answering phones, emails, and managing visitor access + Assist students by answering questions and supporting course registration + Schedule appointments, meetings, and training sessions + Prepare training rooms and meeting spaces as needed + Sort and distribute mail and manage basic office correspondence + Maintain organized filing and record-keeping systems + Provide administrative support to instructors and administrative staff + Assist with general office tasks such as copying, scanning, and document preparation + Perform additional administrative duties and special projects as assigned **Required Skills & Abilities** + Excellent written and verbal communication skills + Strong customer service mindset with a professional, positive attitude + Ability to follow written and verbal instructions accurately + Strong organizational skills and attention to detail + Ability to prioritize tasks and manage multiple responsibilities efficiently + Comfortable interacting with students and providing timely follow-up + Ability to work independently and exercise sound judgment **Qualifications** + Prior experience in an administrative, office, or customer-facing role preferred + Proficiency with Microsoft Office (Word, Excel) and Google Drive + Basic knowledge of professional business correspondence and office procedures + Strong typing, grammar, spelling, and punctuation skills **Work Environment** + On-site position based in Fredericksburg, VA + Professional educational and training environment **Additional Information** This position is offered as a 1099 Independent Contractor and requires on-site availability during standard business hours. Stillwater is an Equal Opportunity Employer Stillwater Human Capital is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, veteran status or any other protected class. If you'd like to view a copy of the company's Affirmative Action policy statement, please contact the Human Resources Department. If you require assistance with the application process due to a disability, please contact us at **************. Equal Employment Opportunity Posters.

**Amentum** is seeking an **Administrative Assistant-EC** located in the Williamsburg area of Virginia. The Administrative Assistant assists the customer in administrative duties as outlined below and other ad hoc duties as required: **Job Requirements:** + Secretarial duties to include answering phones, making copies, receiving and dissemination of administrative information to staff and visitors + Serve as the key custodian and ensure proper tracking of access to sites + Compile and maintain class statistics and metrics + Assist course program managers with support of their classes, including managing and processing course registration + Perform ad hoc administrative support to training exercises as necessary + Prepare, update, and disseminate the training schedule forecast + Organize the file room and the supply/copy room + Prepare and submit work orders as needed **Minimum Requirements:** + Must have a U.S. government security clearance at time of application + High school diploma or GED + Two (2) years general administrative support work with demonstrated experience that provides the required knowledge, skills and abilities + A valid driver's license + Proficient in Microsoft Windows applications including Microsoft Office Suite, Outlook, and SharePoint + Strong interpersonal skills and professional demeanor + Ability to lift 10 or more pounds + US citizen Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters (********************************* SkbztPuAwwxfs) .

Spotsylvania County Public Schools is seeking a School Administration Intern to work alongside the School Principal to provide assistance in implementing the total school program in our growing school division. The Administration Intern position is designed to give Education professionals an opportunity to experience and grow in the field of school administration. Essential Job Functions: Assists the principal in the implementation, supervision and evaluation of the total school instructional program. Assists the principal in the selection, assignment, orientation, and evaluation of staff. Assists the principal in the supervision of student teachers and volunteers, coordination of field trips and the textbooks program, coordination and supervision of substitute teachers, coordination of bus duty, supervision of the school's safety program, security, environmental control programs, and monitors student attendance. Assists the principal in the supervision of student conduct and extracurricular activities. Assists the principal in the departmental budgeting process and the acquisition of supplies and supplementary materials for instructional usage. Assists the principal in the coordination of programs and services supplementary to the instructional programs Click here to read the full Job Description for this role. Education and Experience: Master's Degree from an accredited college or university. Currently possesses -OR- ability to possess a Virginia Collegiate Professional or Postgraduate Professional License with an endorsement, or provisional endorsement, as a Principal Three (3) years of successful, full-time, teaching experience; two (2) in the level of education for which considered Employment Terms: Employment may be offered as a 12-Month (243 Day) contract, at a minimum of 7.5 hours worked per day. This position is evaluated annually. Additional compensation awarded for credits earned toward advanced degrees. Benefits Eligibility: Eligible Together, we prepare our students for their future. We look forward to welcoming you to the #WeAreSpotsy team. _____________________________________________________________________________________________ Spotsylvania County Schools is an Equal Opportunity Employer and committed to non-discrimination in the workplace. Criminal record and background checks will be completed after an offer is made. A workplace that values unique perspectives, fosters belonging, and ensures opportunities for all to thrive. ***APPLICANTS FOR THIS ADMINISTRATIVE INTERN POSITION MAY BE CONSIDERED FOR FUTURE SECONDARY ADMINISTRATIVE INTERN OPENINGS FOR A PERIOD OF SIX MONTHS AFTER THE CLOSING DATE FOR APPLICATIONS.***

Professional Solutions Delivered, LLC (ProSoDel) is a total solutions provider for government and commercial customers in the areas of Program Management, Logistics, and Information Technology Support Services. We are currently seeking an Administrative Assistant to join our team of professionals in support of ProSoDel Headquarters. This is an on-site position. Essential Duties & Job Functions: Functional Careers Duties: Organize a variety of electronic paperwork and data (scan, copy, and file). Create position descriptions. Conduct research as required. Assist with all aspects of HR. Assist with on-boarding and training new employees. Assist with recruiting efforts to include reviewing resumes and scheduling/preparing interviews. Conduct interviews on HR's behalf as needed. Manage the Careers inbox. Track all resumes, interview questionnaires, and position descriptions. Conduct interviews (remotely and in person.) Assist with ILS Warehouse actions as needed (must be able to stand on foot for long periods of time). Assist other departments as needed. Functional Executive Assistant Duties: Scan, copy, file, and organize a variety of paperwork and data. Handle correspondence, emails, and calls ensuring timely responses and prioritization. Prepare confidential reports, presentations, and documents for meetings and external engagements. Prepare written notes and enter them into the designated online tracking system to ensure accurate and timely recordkeeping. Ensure CEO's office is always organized and clean. Conduct front desk receptionist duties such as answering the front door, greeting visitors, mail, and package handling, maintaining the cleanliness of the reception area and conference room. Draft forms, presentations, flyers, and newsletters. Conduct research and compile data for decision-making and presentations as required. Record minutes during meetings and provide summaries as needed. Manage the CEO's calendar, appointments, and travel arrangements with precision. Assist with CEO's time management and reminders of meetings. Represent the CEO professionally in their absence when required. Handle expense reporting and record keeping related to CEO's activities. Organize and manage travel logistics for CEO. Assist/Advise CEO with all aspects of company, to include employee relations, performance management, benefits, learning and development, policy development and implementation, recordkeeping and compliance, workforce and special events planning. On behalf of the CEO, coordinate the ordering, preparation, and distribution of holiday cards, flowers, and gift baskets as appropriate. Performs related work as assigned. Job Requirements (Education, Experience, Professional Associations) Education Preferred: Associate degree in a related field and five years related experience; or Bachelor's in a related field and two years related experience Experience: Previous experience in a corporate environment General knowledge of labor and employment laws Proficiency in office management tools and software Ability to handle confidential information with utmost discretion Strong written and verbal communication skills Exceptional organizational, multitasking abilities, and attention to detail. May require work to be performed outside of normal business hours. Clearance: Must be able to pass a background investigation per local law and regulations; Must be authorized to work in the U.S.

Summary/Objective We are a high-volume dermatology practice searching for a business office representative who either has a certification in medical coding or is studying to receive one in the near future. This listing is for a full-time hybrid position in our Richmond, VA office and may include a combination of medical coding, insurance and self-pay billing, self-pay collections, and medical records processing. The ideal candidate will be extremely detail oriented, an expert multitasker, and an independently motivated worker who takes initiative and has a strong desire to learn. This person will be working closely and collaboratively with our current team to reach shared professional goals and meet project deadlines. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Proficiency in Veradigm medical software preferred. Experience using Microsoft Office Suite programs including Word, Excel, Teams, and Power Point required. Utilizes knowledge of CPT, ICD-10, HCPS coding guidelines plus all applicable federal, state, local, and payer specific directives to analyze and interpret patient medical records, encounter sheets and/or reports in order to assign, verify, and/or sequence accurate codes from the patient medical records. Identifies, analyzes, and resolves claim denial payment issues according to established departmental policies and independently resolves all coding associated payer denials by providing supporting medical documentation to the payer or correcting the internal claim error. Efficiently assists customers with patient billing inquiries. Identifies unpaid balances (insurance and patient) through A/R reports and takes appropriate actions. Generates revenue by making payment arrangements; collecting accounts; monitoring and pursuing delinquent accounts. Collects delinquent account balances by establishing payment arrangements with patients; monitoring payments; and following up with patients when payment lapses occur. Assists in reviewing accounts and preparing them for outside collections. Posts patient and insurance payments (including electronic payments) and performs daily reconciliation of payments. Communicates regularly with providers as needed to clarify documentation issues or other related issues pertaining to both coding and billing. Completes medical form requests, supplies patients with completed documentation, including but not limited to cancer policies and disability request forms. Issues billing statements and tracks payments for the release of medical records in accordance with federal and state guidelines. Follows procedures, protocols, and rules to perform job duties while adhering to policies set forth by the company. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Required Skills Patient Care Focused Ethical Conduct Personal Effectiveness/Credibility Technical Capacity Time Management Attention to Detail Communication Skills Collaborative Problem Solving SupervisoryResponsibility This role has no supervisory responsibilities. Employee reports directly to the Bookkeeping supervisor. WorkEnvironment After a 90-day probationary period this job will operate in a hybrid office setting where the employee will work every other day in the office/ at home. Employee will utilize standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. PhysicalDemands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is largely a sedentary role. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Perform tasks using simple hand grasping, fine hand manipulation and reach associated with assigned tasks such as paperwork, use of a computer and using general office equipment - fax machines, telephones, copiers, and scanners. Have a sufficient ability to communicate, through sight, hearing, and/or otherwise, to perform assigned tasks, and maintain proper job safety conditions. Demonstrate cognitive ability to: Follow directions and routines Work independently with appropriate judgment Concentrate, memorize, and recall Identify logical connections and determine the sequence of response Position Type and Expected Hours of Work This is a full-time position. Days and typical hours of work are Monday through Thursday, 7:30 a.m. to 5 p.m. and Fridays 7:30 a.m. to 12:45 p.m. Travel No travel is expected for this position. Required Education and Experience High school diploma or GED diploma. Knowledge of ICD-10, CPT and HCPCS. Must have experience with insurance follow-up on denials and appeals. Preferred Education and Experience Three years of experience in the medical field. Certified Professional Coder certification or an associate's degree in medical coding. Additional Eligibility Qualifications None required for this position. Work Authorization/Security Clearance Must be authorized to work in the United States of America. Must acknowledge and agree to the practice's drug and alcohol policies and a criminal background check. Dermatology Associates of Virginia is an Equal Employment Opportunity (EEO) employer.

ABOUT US Global Dimensions is a HUBZone certified, service disabled, veteran-owned small business headquartered in Fredericksburg, Virginia. Founded in 2009, the company has grown and established itself as a reputable company known for unwavering commitment to its employees, and customers. Our service capabilities as a government contractor include: Language and Cultural Services Intelligence Instructional Design and Training Information Technology & Cyber Special Operations Logistics The heart of Global Dimensions is focused on making a difference with what we do. We value the opportunity to provide mentorship to students early in their professional careers. In addition, students may be able to obtain college credits for the time spent interning based on their curriculum and college or university attending. We are seeking college students who live in qualifying HUBZone locations to participate in paid internships to support various departments -- HR, IT, International Business, Security, and Recruiting. Candidates must meet HUBZone requirements to be considered. Work can be performed remotely or onsite at the Fredericksburg office. Interested students should apply before January 19, 2026 but applications will be accepted up through February 1, 2026. If you are not a college student but looking for a short-term assignment to support our various departments, you may apply as well. Requirements Able to research assigned topics and provide a written summary of findings Highly effective collaboration skills Work independently and excellent work ethic Possess effective communication skills Highly dependable and trustworthy Work 10 hours per week (flexible work schedule) Ability to provide appropriate documentation to validate HZ status; before applying, visit the HUBZone map to see if you qualify > **************************************** Global Dimensions does not discriminate based on race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits. Equal Opportunity Employer/Veterans/Disabled.

Summary/Objective We are a high-volume dermatology practice searching for a business office representative who either has a certification in medical coding or is studying to receive one in the near future. This listing is for a full-time hybrid position in our Richmond, VA office and may include a combination of medical coding, insurance and self-pay billing, self-pay collections, and medical records processing. The ideal candidate will be extremely detail oriented, an expert multitasker, and an independently motivated worker who takes initiative and has a strong desire to learn. This person will be working closely and collaboratively with our current team to reach shared professional goals and meet project deadlines. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Proficiency in Veradigm medical software preferred. Experience using Microsoft Office Suite programs including Word, Excel, Teams, and Power Point required. Utilizes knowledge of CPT, ICD-10, HCPS coding guidelines plus all applicable federal, state, local, and payer specific directives to analyze and interpret patient medical records, encounter sheets and/or reports in order to assign, verify, and/or sequence accurate codes from the patient medical records. Identifies, analyzes, and resolves claim denial payment issues according to established departmental policies and independently resolves all coding associated payer denials by providing supporting medical documentation to the payer or correcting the internal claim error. Efficiently assists customers with patient billing inquiries. Identifies unpaid balances (insurance and patient) through A/R reports and takes appropriate actions. Generates revenue by making payment arrangements; collecting accounts; monitoring and pursuing delinquent accounts. Collects delinquent account balances by establishing payment arrangements with patients; monitoring payments; and following up with patients when payment lapses occur. Assists in reviewing accounts and preparing them for outside collections. Posts patient and insurance payments (including electronic payments) and performs daily reconciliation of payments. Communicates regularly with providers as needed to clarify documentation issues or other related issues pertaining to both coding and billing. Completes medical form requests, supplies patients with completed documentation, including but not limited to cancer policies and disability request forms. Issues billing statements and tracks payments for the release of medical records in accordance with federal and state guidelines. Follows procedures, protocols, and rules to perform job duties while adhering to policies set forth by the company. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Required Skills Patient Care Focused Ethical Conduct Personal Effectiveness/Credibility Technical Capacity Time Management Attention to Detail Communication Skills Collaborative Problem Solving SupervisoryResponsibility This role has no supervisory responsibilities. Employee reports directly to the Bookkeeping supervisor. WorkEnvironment After a 90-day probationary period this job will operate in a hybrid office setting where the employee will work every other day in the office/ at home. Employee will utilize standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. PhysicalDemands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is largely a sedentary role. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Perform tasks using simple hand grasping, fine hand manipulation and reach associated with assigned tasks such as paperwork, use of a computer and using general office equipment - fax machines, telephones, copiers, and scanners. Have a sufficient ability to communicate, through sight, hearing, and/or otherwise, to perform assigned tasks, and maintain proper job safety conditions. Demonstrate cognitive ability to: Follow directions and routines Work independently with appropriate judgment Concentrate, memorize, and recall Identify logical connections and determine the sequence of response Position Type and Expected Hours of Work This is a full-time position. Days and typical hours of work are Monday through Thursday, 7:30 a.m. to 5 p.m. and Fridays 7:30 a.m. to 12:45 p.m. Travel No travel is expected for this position. Required Education and Experience High school diploma or GED diploma. Knowledge of ICD-10, CPT and HCPCS. Must have experience with insurance follow-up on denials and appeals. Preferred Education and Experience Three years of experience in the medical field. Certified Professional Coder certification or an associate's degree in medical coding. Additional Eligibility Qualifications None required for this position. Work Authorization/Security Clearance Must be authorized to work in the United States of America. Must acknowledge and agree to the practice's drug and alcohol policies and a criminal background check. Dermatology Associates of Virginia is an Equal Employment Opportunity (EEO) employer.