Administrative assistant jobs in Moorpark, CA - 1,090 jobs

Personal Assistant & Creative Operations Associate Confidential | Los Angeles, CA (On-Site) Employment Type: Full-Time Reports To: High Profile Artist Role Overview We are seeking an exceptional Personal Assistant to support a globally recognized, high-profile artist. This is not a traditional PA role and not a 9-5 job. It is an immersive, fast-paced position for someone who is highly capable, deeply adaptable, and thrives in dynamic, high-expectation environments. The ideal candidate is a jack-of-all-trades: sharp, resourceful, technically proficient, socially sophisticated, and unflappable under pressure. You will be trusted with a wide range of personal, professional, logistical, technical and creative tasks, many of which may be unfamiliar at first. What matters most is your ability to figure things out independently, execute quickly, and deliver exceptional results with minimal instruction and without excuses. You will spend significant time with the artist, often in close quarters, so this role requires someone who is not only competent, but cool, well-mannered, emotionally intelligent, and enjoyable to be around. For the right ambitious, curious, and driven person, this is a rare opportunity to learn, grow, and operate at an elite level. Key Responsibilities Personal & Administrative Support Manage complex scheduling, travel, and logistics with frequent changes Coordinate flights, hotels, transportation, and itineraries, often on short notice Handle emails, messages, and calls with professionalism and discretion Manage personal tasks and errands as needed Track details, deadlines, and follow-ups without reminders Creative & Art Operations Support art-related logistics including installations, packing, shipping, and coordination Assist with exhibition preparation, studio organization, and documentation Take high-quality photographs for documentation, reference, and internal use Assist with layout, editing, and organization of materials using Adobe InDesign Maintain organized records of artworks, files, and assets Technical & Digital Support Confidently operate MacOS and Apple devices Troubleshoot tech issues across devices, software, and platforms Maintain clean, well-organized digital systems and folders Learn new tools and workflows quickly Research & Execution Research vendors, services, locations, and resources Vet options and present clear recommendations Resolve issues independently, including scheduling conflicts, errors, or service problems Travel & On-the-Ground Support Travel frequently, including evenings and weekends Support extended workdays, events, and location-based needs Remain composed, discreet, and professional in all settings Required Skills & Qualities Strong MacOS and Apple ecosystem proficiency Advanced organizational skills and attention to detail Confident using Adobe InDesign; other Adobe tools a plus Strong photography skills with a good eye for composition and detail Calm under pressure; adaptable to changing priorities Excellent judgment and common sense Discreet, trustworthy, and emotionally intelligent Comfortable handling both administrative and personal tasks Clear, direct communicator across text, email, and phone Creative taste paired with operational discipline Experience & Background Experience supporting a senior executive, artist, founder, or high-profile individual preferred Background in creative, art, design, or cultural environments strongly preferred Proven ability to manage multiple priorities independently Schedule, Travel & Physical Requirements Non-traditional schedule required Frequent travel required, including nights and weekends Must be Los Angeles-based and available on-site Ability to lift, move, and handle materials when needed Valid passport required or ability to obtain one Reliable transportation required Who This Role Is For This role is for someone who: Is highly competent and self-directed Has strong work ethic and high standards Can balance creative work with operational execution Thinks ahead and catches issues early Is comfortable with responsibility, trust, and proximity This role is not a fit for someone seeking fixed hours, narrow scope, or heavy direction. Compensation: Base Salary: $100,000 - $125,000/year Healthcare: Medical, dental, and vision coverage 401(k): Eligibility after 60 days (employee contributions only) Paid Time Off: 15 days annually + flex holiday of your choice EEO Statement: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

About the job Salary: 60k-85k Growing digital production company looking for Full Time Assistant to VP of Production in fast paced environment. The ideal candidate will be organized, detail-oriented, and a team player. Provide general administrative support as needed, ensuring smooth day to day operations. Social media experience is a bonus. -Maintain accurate records, databases, and filing systems. -Handle errands and miscellaneous tasks. -Personal shopping as necessary -Help in Edit Bay and notes on set -Expense tracking and budget management -Help maintain an organized home in all areas -Assist with special projects and tasks -Help in organizing and coordinating household events -Provide additional support as needed -Must be comfortable around dogs -Must have reliable transportation

About Us: Ramos CS is seeking a motivated and highly organized Administrative Assistant to support our Home Office operations. This hybrid role serves as a central point of contact for incoming communications, administrative coordination, and internal tracking efforts, including timesheets and office documentation. This position offers significant exposure to multiple business functions and is designed for an individual interested in long-term career growth within an engineering and construction management firm. Ramos CS is a California-based corporation, independently owned and operated, and one of the fastest-growing engineering and construction management companies in California. We provide infrastructure consulting services for complex public works projects, serving transportation, transit, municipal, port, airport, and public agency sectors. Our philosophy is built on the belief that planning, design, and construction are inseparable, and that a thorough understanding of each is critical to project success. What You Will Accomplish: Serve as the primary front desk and Home Office administrative support contact. Answer, screen, and route incoming phone calls and emails while conducting frequent follow-ups. Track, follow up on, and collect employee timesheets and required payroll documentation. Maintain accurate logs and records related to timesheets, compliance, and internal reporting. Support recruiting efforts, including interview coordination, candidate communication, and onboarding documentation. Assist with onboarding and offboarding processes, including new hire paperwork and orientation coordination. Provide administrative support related to payroll processing and data tracking. Assist with fleet management coordination, including vehicle assignments, tracking, and documentation. Support general office operations, including mail handling, deliveries, and office coordination. Schedule meetings and coordinate calendars for Home Office staff. Prepare, format, and distribute internal correspondence and administrative reports. Maintain organized electronic and physical filing systems. Order and track office supplies and coordinate office equipment needs. Support a professional, efficient, and organized Home Office environment while adhering to company policies and procedures. What You Will Need: 1+ years of experience in an administrative, office support, or coordinator role. Strong phone presence with the ability to conduct frequent follow-ups and coordination. Excellent organizational skills with strong attention to detail and follow-through. Proficiency in Microsoft Office (Word, Excel, Outlook). Strong written and verbal communication skills. Ability to manage multiple priorities in a fast-paced environment. Professional demeanor with strong customer service and interpersonal skills. Interest in learning and growing within recruiting, payroll, operations, or office management. Ability to work independently while supporting a team-based Home Office environment. Experience in engineering, construction, or professional services environments is a plus. Career Growth Opportunity: This role is intentionally designed to provide hands-on exposure across multiple operational disciplines, including recruiting, payroll administration, fleet coordination, compliance tracking, and office operations. The Administrative Assistant will work closely with leadership and Home Office staff, allowing the opportunity to grow into a specialized role based on individual strengths, performance, and business needs. Ramos CS values internal growth and is committed to developing team members who demonstrate initiative, accountability, and a desire to advance their careers. Sample Growth Paths May Include: Recruiting Coordinator - Supporting full-cycle recruiting, candidate coordination, onboarding, and workforce planning. Payroll Administrator - Assisting with payroll processing, timesheet compliance, reporting, and coordination with finance. Operations Specialist - Supporting internal operations, fleet management, compliance tracking, process improvement, and office management. Ramos CS Benefits: Ramos CS provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee's career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings, paid sick leave; paid vacation time. Location: Pasadena, CA (Hybrid) Compensation: The approximate annual pay range for this role is $60,000-$75,000. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual's qualifications, experience, knowledge, skills, and abilities. Work Authorization: In compliance with the Immigration Reform and Control Act of 1986, we will only hire individuals lawfully authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is typically not available for entry level positions. Ramos CS participates in E-Verify. Know your rights: Right to Work. Notice to Third Party Agencies: Ramos CS does not accept unsolicited resumes from recruiters or agencies. Any staffing or employment agency, person or entity that submits an unsolicited resume does so with the understanding that the applicant's resume will become the property of Ramos CS.

MRC is a diversified global entertainment company with divisions including Film and Television. This role will work closely with all members of the Film team and will dual-report to the EVP and SVP of Film Production and Development. Primary Responsibilities: Provide executive level administrative support for and anticipate needs of both executives Manage calendars, incoming/outgoing calls, phone sheets, and expenses Keep executives organized and on schedule with meetings Book and coordinate travel as needed Read, evaluate, and provide thoughtful coverage and feedback on incoming screenplays and creative submissions, demonstrating strong story instincts and enthusiasm for the development process Track script & material submissions and maintain internal documentation Prepare internal and external documents for team members and industry partners Serve as the administrative liaison with internal team members and industry partners Develop a rapport and sustain a level of professionalism among all staff and partners Fulfill ad hoc requests including but not limited to note taking, research, and editing documents Education, Skills & Qualifications: Bachelor's Degree preferred 1-3 years Executive Assistant experience 1-2 years of relevant agency, studio, or production company experience a plus Must be detail oriented, with an ability to multi-task Must be comfortable in a fast-paced, high-pressure work environment Uphold a strict level of confidentiality Develop and sustain a level of professionalism among staff and clientele Possess a genuine interest in filmmaking and studio operations Hiring Salary Range is $21 to $22/hour, dependent on experience and level. Starting pay for the successful applicant depends on a variety of job-related factors, including, but not limited to, market demands, experience/training, and education. MRC is an equal employment opportunity employer. All applicants and potential candidates are evaluated on the basis of their qualifications, consistent with applicable local, state, and federal laws.

Administrative Assistant ICO is seeking a reliable and organized Administrative Assistant to support daily office operations. This is a full-time, in-office position. The ideal candidate is detail-oriented, proactive, and comfortable working in a professional environment supporting multiple team members. Qualifications Previous administrative or office support experience (4+years) High school diploma required; college degree preferred Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Strong organizational and multitasking skills Excellent written and verbal communication Professional demeanor and attention to detail Ability to manage priorities and meet deadlines Reliable transportation Experience in commercial property management is a plus Familiarity with Yardi Voyager is a plus Familiarity with SharePoint is a plus Responsibilities Provide general administrative and reception support Answer phones, greet visitors, and direct inquiries Handle mail, scanning, copying, filing (digital and hard copies), shipping (FedEx, UPS) Maintain office supplies and organized common areas Assist with scheduling and coordination of office activities Create organization charts Support team members with administrative tasks and other special projects Perform errands and other duties as needed Required Skills Detail-oriented and organized Strong communication and interpersonal skills Ability to multitask in a fast-paced environment Project Management skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint ) Professionalism and reliability We Offer Competitive compensation Stable, professional work environment Collaborative team culture

In-Person | Full-Time | Field & Office Based Company: Enhaus Design Build Salary: $85,000 Enhaus Design Build is a fast-growing, design-build firm specializing in residential, multi family construction, ADUs, and design-forward homes across Los Angeles. We operate in a high-accountability environment where execution, organization, communication, and teamwork are non-negotiable. As we continue to scale, we are seeking a highly organized, detail-oriented, and execution-driven Executive Assistant to support leadership, coordinate marketing initiatives, and help drive projects and events forward. Role Overview This is a full-time, in-person role that requires working from the office and traveling locally between active job sites, events, and meetings. You will support executive leadership while also assisting with marketing execution, CRM management, and event coordination. Success in this role is measured by how well tasks are executed, how clearly information is communicated, and how effectively details are managed across the team. This is not a remote role. Key Responsibilities Executive & Administrative Execution Provide in-person administrative support to executive leadership Manage calendars, meetings, deadlines, and priorities with precision Track action items and ensure timely follow-through Draft clear, professional emails, documents, and internal communications Organize contracts, proposals, invoices, and internal documentation Maintain clean digital filing systems and task trackers Assist with expense tracking and coordination with accounting Support and enforce internal processes and SOPs Ensure no tasks, deadlines, or communications fall through the cracks Task Management, Accountability & Team Support Manage multiple tasks and priorities in a fast-paced environment Take full ownership of assigned responsibilities from start to finish Maintain organized task lists, deadlines, and progress updates Communicate status clearly and proactively Identify problems early and help drive solutions Support team members to ensure collective success Execute reliably without reminders or micromanagement Marketing, CRM & Field Coordination Execute marketing initiatives and support ongoing campaigns Maintain clean and accurate CRM records (experience with HubSpot is desired but not required) Track leads, deal stages, notes, and follow-ups Draft written marketing, email, and event communications Coordinate with designers, photographers, videographers, and vendors Travel to job sites as needed to support coordination and marketing efforts Ensure marketing timelines and deliverables are met Event & On-Site Execution Coordinate and execute logistics for client events and workshops Travel locally between project sites and event locations Communicate clearly with vendors, clients, and internal teams Manage schedules, materials, and on-site setup Provide on-site event support with professionalism and attention to detail Complete post-event follow-ups, documentation, and CRM updates Qualifications & Requirements Available full-time, in person Able and willing to travel locally from project to project Highly detail-oriented with strong organizational skills Strong verbal and written communication skills Excellent task management and prioritization abilities Responsible, reliable, and accountable Team-focused and goal-oriented mindset Creative and comfortable contributing ideas Willing to tackle new problems and adapt quickly Proactive, confident sharing opinions and asking questions Enjoys organization, structure, and clean systems Experience working in a fast-paced work environment Proficient with Google Workspace (Gmail, Docs, Sheets, Calendar, Drive) Experience with HubSpot CRM is a plus, but not required Interested in learning and supporting marketing initiatives Why Join Enhaus Direct exposure to leadership and real responsibility Clear expectations and measurable performance standards Dynamic role spanning office, field, and event environments Opportunity to grow into Operations, Office Manager, or Executive Operations roles High-performance, team-driven culture with room to grow

We are seeking a highly organized and proactive Executive Assistant to support our CEO of POS360. The ideal candidate will manage calendars, oversee email correspondence, and ensure the smooth execution of administrative operations. Essential Duties and Responsibilities Calendar Management: Efficiently organize and maintain the executive's schedule by coordinating meetings, appointments, and travel arrangements to optimize time management. Email Correspondence: Monitor and manage the executive's email inbox, prioritize messages, draft responses, and ensure timely follow-up on critical communications. Administrative Support: Handle a variety of administrative duties, including document preparation, expense reporting, developing decks/presentations, and maintaining confidential files. Meeting Coordination: Organize, attend, and coordinate executive meetings, including preparing agendas, taking minutes, and ensuring thorough pre- and post-meeting communication and follow-up on action items. Travel Arrangements: Plan and book travel itineraries for the executive, ensuring seamless logistics for business trips. Project Assistance: Provide support on special projects as assigned, including conducting research and compiling information as needed. Job Qualifications/ Requirements Minimum of 3 years of experience as an Executive Assistant, preferably supporting C-level executives. Exceptional organizational and time management skills, with the ability to manage multiple priorities and meet deadlines. Strong written and verbal communication skills, with keen attention to detail and accuracy. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling, design, and project management tools. Demonstrated discretion and professionalism in handling confidential information. Ability to work both independently and collaboratively in a fast-paced environment. High level of emotional intelligence Physical Demands: Normal demands associated with an office environment Ability to lift or move office products and supplies, up to 20 lbs. Ability to stand, walk, and sit for periods of time, and bend, twist, reach occasionally Ability to communicate with others by telephone, email, and personal interaction Ability to use a computer for extended periods of time ● Required to travel periodically for field visits Benefits: 401(k) 6% Match Dental insurance Flexible schedule Health insurance Paid time off Vision insurance Employee assistance program Happy hours Health savings account Life insurance Paid time off Professional development assistance Vision insurance

D'Leon Consulting Engineers is seeking an Administrative Assistant in Los Angeles, CA Responsibilities Perform various administrative, clerical, data collection, data entry, and report writing tasks Answer telephone, take and relay messages, screen callers and direct calls accordingly Scan, fax and bind documents and reports as required Prepare general correspondence and maintains general files. Coordinate approval signatures in a timely manner Maintain calendars Set up and coordinates meetings Reserve conference rooms Take meeting minutes Copy and scan documents Log information Track documents Greet and assist visitors Gather statistics and general data; review and combine this information into established reports for use internally May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distribute reports Originate correspondence and reports Stock supplies and maintain office equipment Maintain an organized workspace by keeping documents and supplies properly stored Provide backup for other administrative staff within TDIP Perform other responsibilities associated with this position as may be appropriate Additional duties include support of projects in regard to document control, project controls, financial processes, creating reports and power point presentations. Qualifications 10 years or more experience as an administrative assistant Excellent written and oral communication skills A working knowledge of standard policies and procedures on complex capital public works projects is preferred Proficient in Microsoft Office Suite and Bluebeam D'Leon Consulting Engineers is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.

The Office Assistant I provides general administrative and clerical support to the Office of Civil Rights Compliance. This role supports daily office operations by assisting administrators, faculty, and staff with document preparation, data entry, scheduling, and front-office coordination.

Under the administrative direction of the Hospital Chief of Operations and the co-directors of the transplant institute, the Transplant Associate Administrator is responsible directing, planning, and coordinating strategic initiatives and developing services related of the multi-organ Transplant Institute. The Associate Administrator has overarching authority for administrative operations of the Transplant Institute. This position collaborates effectively with physician leaders within the hospital and within Keck School of Medicine to develop strategic relationships which ensure strong alignment of purpose and mission. While working in partnership with leaders in the organization to develop a collective team spirit, the position also serves as a change agent to both identify opportunities to improve internal operations and processes while promoting ongoing excellence. Qualifications: Bachelor's degree in nursing, Health Administration or related field required; master's degree preferred. Ten or more years of relevant experience in healthcare administration (preferably in an academic medical center) with multiple specialties and complexity driven populations with no less than two-year's experience in solid organ transplant leadership is required. Proven effective leadership and communication skills with diverse groups, including physicians, managers, and employees is required. An established track record of success in administrative responsibilities to include medical staff relationships, financial planning, revenue cycle, contract negotiation, and human resource development and management required. Keck Medicine of USC is the University of Southern California's medical enterprise, one of only two university-based medical systems in the Los Angeles area. Keck Medicine combines academic excellence, world-class research and state-of-the-art facilities to provide highly specialized care for some of the most acute patients in the country. Keck Medical Center of USC is among the top 50 hospitals in the country in seven specialties, as well as a top 10 hospital in California, according to U.S. News & World Report's 2025-26 Best Hospitals rankings. Additional program information: ************************************************* Confidential Inquiries: Barry Marshall - TMG Senior Consultant & Executive Recruiter ************** / *******************************

Administrative Assistant - Human Resources Support Onsite in Van Nuys, CA About the Role: We are seeking a detail-oriented and proactive Administrative Assistant to provide essential support to our Human Resources team. This role is ideal for someone who thrives in a fast-paced environment, enjoys working collaboratively, and has strong organizational skills. Key Responsibilities: Provide administrative support to the HR department, including scheduling meetings, maintaining records, and preparing reports Assist with onboarding processes and employee documentation Handle confidential information with discretion and professionalism Respond to employee inquiries and direct them to appropriate resources Coordinate HR-related events and activities Maintain accurate and up-to-date HR files and databases Qualifications: Previous experience in an administrative or HR support role preferred Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) Excellent organizational and time management skills Strong verbal and written communication abilities Ability to maintain confidentiality and handle sensitive information High attention to detail and accuracy Schedule: Full-time, onsite in Van Nuys, CA Compensation: $25 per hour Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

DUTIES AND RESPONSIBILITIES Monitoring accounts payable on a daily basis and requesting necessary approvals. The Billing/ Payroll Clerk assists in supervising the routine accounting functions of the company. This position is responsible for helping form, implement, and enforce company and industry standards, policies, and procedures to improve the effectiveness and efficiency of the company's billing and collections activities. The Billing/ Payroll Clerk processes payroll and maintains employee records while upholding a high degree of confidentiality. DUTIES AND RESPONSIBILITIES • Manage and continually assess the efficiency and effectiveness of the routine billing and collections activities of the company. Perform clerical and routine accounting duties when needed. • Assist in preparing monthly financial statements as required, including monthly balance sheets and income reports. • Process bi-weekly payroll with accuracy and timeliness and any inconsistencies or errors are resolved quickly • Maintain a wide variety of payroll information, files and records in written and electronic formats for the purpose of providing an up-to-date reference and audit trail for compliance. • Implement and enforce standards, policies, and procedures to ensure compliance and maximize efficiency. • Oversee the posting of payments received to appropriate customer accounts and the balancing of accounts receivable reconciling statements. • Develop and analyze reports, documents, and financial information. Communicate findings to management. • Help prepare and implement accounting system improvements or changes when necessary. • Record and maintain current and accurate information regarding customer accounts and the status of collection efforts. • Monitor collection efforts and the payment of accounts receivables. When customers fail to respond to collection efforts, inform credit departments, order merchandise repossession and service disconnection, and turn over account records to company attorneys. • Investigate and work to resolve customer issues while providing quality customer service. • Other reasonable directives, responsibilities and activities may change or be assigned at any time with or without notice. EXPERIENCE, EDUCATION AND REQUIREMENTS • Two (2) years' experience in bookkeeping, billing, or a related Accounting function is required. • Thorough knowledge and understanding of industry best practices, risk assessment techniques, standards, and all applicable laws and regulations as they relate to the Accounting field is required. SKILLS AND COMPETENCIES • Proven ability to prioritize and manage multiple tasks. • Effective written and verbal communication and interpersonal skills. • Demonstrated leadership skills and ability to motivate others. • Creative problem solving skills. • Proficiency with Microsoft Office Suite and Accounting software. PHYSICAL DEMANDS AND ENVIRONMENTAL CONDITIONS • Continuous sitting and tasks involving repetitive motions using wrists, hands and fingers are required for periods of 6-8+ hours at a time. • Occasional walking or standing is required. • Occasional carrying of weights from 0-25 pounds may be required. • This job operates in an office environment.

Unplug is a modern meditation company on a mission to make meditation easy, powerful, and accessible. Through our flagship studio in Los Angeles, our globally loved app, corporate wellness programs, and world-renowned teacher training, we provide practical tools to help people reduce stress, sleep better, and live with more intention and positivity. Providing the best teachers in the world, Unplug supports people through life's everyday challenges-offering guidance, simplicity, and inspiration every step of the way. We're seeking a highly adaptable, proactive, and organized Executive Assistant to support our CEO and small but mighty corporate team. This is a pivotal, one-in-a-million opportunity to work directly alongside the Founder-keeping day-to-day operations running smoothly while helping drive initiatives that expand Unplug's reach and global impact. The ideal candidate thrives in fast-paced environments, loves variety, and is eager to take initiative across multiple areas of the business-from operations and logistics to brand strategy and creative projects. This role comes with a high degree of trust, autonomy, and responsibility, offering hands-on experience, professional development, and strong potential for both career and financial growth based on performance and company expansion-all while contributing to a meaningful mission that's improving lives around the world. KEY RESPONSIBILITIES: Executive & Administrative Support Serve as trusted right-hand to the CEO and corporate team members across all business matters Manage calendars, scheduling, and communications Serve as a liaison between the CEO, internal teams, and external partners Provide confidential support and offer thoughtful feedback on strategic decisions Handle a wide variety of professional tasks as needed Business Operations Support Assist with daily business functions across departments (e.g. studio, app, corporate, marketing, partnerships, events, trainings, etc.) Help maintain systems and platforms such as Asana, Google Drive, Dropbox, Mindbody, Mailchimp, Squarespace, and others Track expenses, process invoices, manage vendor relationships, follow up on outstanding payments, and oversee company budgets Manage financial responsibilities including budget creation, expense reporting, revenue tracking, and financial data analysis Liaise with bookkeepers and accountants to review monthly P&Ls, reconcile accounts, and support tax preparation and compliance Coordinate legal and compliance matters, including contract review, negotiation, and acting as liaison with external counsel and consultants Help manage insurance policies, trademark filings, payroll, HR tasks, and other business-related filings Unplug App Support Help oversee Unplug app operations: content creation & curation, customer support, troubleshooting & maintenance, and feature development Help manage customer service team, platforms (e.g. Zendesk), user inquiries, and training documentation Track expenses, user acquisition efforts, and product performance Conduct market research, competitor analysis, and customer feedback surveys Marketing & Brand Support Coordinate marketing campaigns, content calendars, brand partnerships, and editorial features Update and manage website content (SEO, blog, landing pages, etc.) Assist in strategy and execution of newsletters, social media, and press opportunities Teacher Training Program Support Promote upcoming teacher training programs through coordinated outreach, marketing support, and ongoing communication with prospective applicants Track, organize, and engage with current students, graduates, and prospective applicants Set up and support each training cohort, including platform setup, communication, and materials distribution Serve as a point of contact for trainees before, during, and after training Support the key leaders of the teacher training in managing logistics and communications Facilitate the Week 6 virtual intensive, including full Zoom monitoring, managing breakout rooms, sharing real-time resources, and actively listening for cues to support instructors and trainees; assist trainees with tech issues, scheduling, or curriculum questions; and create and continuously update the training agenda throughout the week Organize virtual reunions and continued engagement with training graduates WHAT WE'RE LOOKING FOR: 3+ years of experience in executive support, operations, or a similar role Exceptional organizational and communication skills A natural problem-solver with strong attention to detail Comfortable wearing multiple hats and switching between strategic, creative, and tactical tasks Highly tech-savvy with experience managing digital tools and platforms Ideally experienced with mobile app development or product management Kind, positive attitude and a collaborative spirit Discreet, trustworthy, and professional in handling confidential matters Mission-aligned with a passion for meditation, wellness, or personal growth Experience in startups, creative businesses, or wellness industries a plus WHY JOIN US: This is more than just a job-it's a rare opportunity to learn directly from the Founder of a purpose-driven company that's helping people everywhere live better. You'll wear many hats, help shape big ideas, and play an essential role in a small team that moves quickly and thinks creatively. Every day is different, fulfilling, and full of growth-professionally, personally, and purposefully. This is a chance to build something meaningful while making a positive impact on people's lives globally. ANNUAL SALARY $70,000-$75,000 This is the starting range for the role, with strong potential for growth based on performance, responsibility and company expansion. COMPANY BENEFITS: Comprehensive health insurance Paid vacation time Paid sick time Unlimited free classes at the studio 30% discount on studio workshops & retail Free access to the Unplug app Trade partnerships at multiple other wellness/fitness studios Professional growth & mentorship MORE ABOUT UNPLUG: Unplug is the world's first drop-in meditation studio and a global app, founded in 2014 by former fashion editor Suze Yalof Schwartz. Unplug has gained significant recognition and acclaim for its modern approach to meditation, and has been featured in every major news outlet including The New York Times, Washington Post, CNN, Forbes, and the Today Show. Unplug's mission is to demystify meditation and make it easy, accessible, and inspirational for as many people as possible around the world. Unplug's wide variety of classes, led by a diverse roster of world renowned experts, offer a blend of simplicity and fun to cater to busy skeptics and modern soul-seekers alike. Unplug's app meditations have been viewed by over one million people around the world. ************** @unplugmeditation

Los Angeles, CA 90032 - onsite $23 - 430 per hr CONTRACT This is a coverage for a medical leave - they are set to tentatively return at the end of Feb 2026 but but this would be extended until the return is finalized. POSITION SUMMARY: The Administrative Assistant 3 provides general administration, organizational support and customer service to the department, managers of the department, and/or the director. ESSENTIAL DUTIES & RESPONSIBILITIES: Provides administrative and clerical support to relieve department manager or staff of administrative details. Responsible for general organization of the department, including setting up and maintaining files, handling of mail, and distribution of information. Process a considerable amount of confidential and sensitive information in support of administrative activities. Compile and summarize data and assist in preparing regular and special reports requiring analysis and evaluation of data. Type letters, reports and records ensuring grammatical accuracy, conformance with established procedures and factual correctness. Maintain department and/or management's calendars. Schedule meetings as requested, setup and reserve conference room as necessary. Prepare necessary documents for use in meetings; may attend meetings to take minutes or provide information as requested. Prepare materials and make arrangements for conferences and travel. Provide assistance with department phone and take messages as needed. Maintain inventory of office supplies. Coordinate the on-boarding process for new employees in the department. Prepare expense reports. Strict adherence to procedures and practices according to FDA regulations. Strong emphasis on documentation according to FDA regulations. Adhere to departmental corporate safety policies. Trains entry level personnel. Performs more complex and advanced job tasks. Support and comply to the requirements of ISO 14001 Environmental Management System. REQUIRED EXPERIENCE/SKILLS & EDUCATIONAL QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. 1. Associate's degree required. Bachelor's degree is preferred. Emphasis in Business Administration, Communications or closely related discipline is preferred. 2. Minimum of 4 years of related administrative experience is required. 3. Equivalency: In lieu of an Associate's degree, candidate must have a High school diploma or GED, and a minimum of 6 years of related administrative experience. 4. Requires an in depth understanding of office management and administrative support. 5. Must have excellent customer service skills. 6. Ability to work independently with minimum supervision. 7. Strong organizational, analytical, and problem-solving skills with the ability to make structured decisions on a routine basis. 8. Must be proactive, results oriented, and have strong attention to detail. 9. Self-starter with strong work ethic and the ability to exercise good judgment. 10. Ability to effectively prioritize and manage multiple tasks to meet targeted deadlines. 11. Strong interpersonal skills with the ability to interact with personnel at all levels in a team environment. 12. Excellent verbal and written communication skills in the English language. 13. Computer literacy with proficiency in MS Office (Outlook, Word, Excel, PowerPoint). PHYSICAL REQUIREMENTS 1. Ability to lift /move up to 25 pounds. 2. Ability to stand for extended periods - up to four (4) hours at a time. 3. Manual dexterity to perform all job functions.

Lionsgate is seeking a highly organized and adaptable Assistant, C-Suite. This role reports directly to the Executive Assistant to the Chief Executive Officer and will provide key administrative and operational support to both the CEO and Vice Chairman, while also serving as a secondary resource to the broader C-suite executive support team. This is an excellent opportunity for a highly motivated individual interested in the business side of the industry, looking to grow within a high-performing, collaborative environment. Responsibilities Provide day-to-day administrative and operational support to the CEO and Vice Chairman under the guidance of the Executive Assistant to the CEO Assist with managing calendars, scheduling meetings, and preparing meeting materials Coordinate travel arrangements and itineraries as needed Help with organizing documents, decks, reports, and incoming materials such as scripts and screenings Support internal and external meetings by setting up in-person or virtual spaces and capturing key follow-up items Act as a liaison and point-of-contact on behalf of the executive office when needed Partner closely with the Executive Assistant to ensure high-level priorities and day-to-day details are aligned and executed smoothly Provide backup support to the Executive Assistants of the C-suite, stepping in as needed to ensure continuity during busy periods or absences Assist with ad hoc tasks and special projects across the executive team, including research, prep materials, and event support Uphold the highest standards of professionalism and confidentiality across all responsibilities Be available after hours for urgent, time-sensitive needs, as required Qualifications and Skills Bachelor's Degree in Business Administration with focus in Finance, Economics, Marketing, etc. Proficient in MS Office Suite (Outlook, Excel, Word, PowerPoint) Strong verbal and written communication skills Meticulous attention to detail and highly organized Ability to multitask, manage shifting priorities, and remain calm under pressure Comfortable working in a dynamic, fast-paced environment with senior-level executives A team player with a can-do, no-task-too-small attitude and eagerness to learn from a seasoned Executive Assistant Nice to Haves 1+ years of relevant administrative or assistant experience, ideally in the entertainment, media, or creative industries Experience supporting multiple executives or working in a “floater” or cross-functional support role Passion for the entertainment industry and an interest in executive leadership operations Familiarity with industry workflows such as production, agencies, or talent relations About Lionsgate Lionsgate (NYSE: LION) is one of the world's leading standalone, pure play, publicly traded content companies. It brings together diversified motion picture and television production and distribution businesses, a world-class portfolio of valuable brands and franchises, a talent management and production powerhouse and a more than 20,000-title film and television library, all driven by the studio's bold and entrepreneurial culture. Our Benefits Full Coverage - Medical, Vision, and Dental Work/Life Balance - generous sick days, vacation days, holidays, and Impact Day 401(k) company matching Compensation $43,000 - $45,000 EEO Statement Lionsgate is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, Lionsgate will provide reasonable accommodations for qualified individuals with disabilities. Lionsgate will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law.

Job Title: Executive Assistant (Recruiter) About Us: Kossoris Search is a recruiting agency specializing in the placement of high-profile attorney partners and groups, both in the United States and internationally. With nearly 20 years of experience, Kossoris Search has consistently facilitated numerous high-profile partner placements with the most prestigious global law firms. We are seeking an Executive Assistant who can provide strong administrative support to the CEO, as well as assist with the full-cycle recruiting process. We're looking for someone meticulous, detail-oriented, energetic, and capable of wearing many hats in a fast-paced environment. Job Responsibilities Recruiting & Hiring: 1. Manage the full-cycle recruiting process for internal division hires, including the administrative team, legal research & marketing team, attorney file side team, email blasts & sales team. 2. Work closely with division leaders and the CEO on recruiting strategies and initiatives. Managerial Oversight: 1. Assist with day-to-day operational issues as they arise. 2. Oversee personal matters of the CEO. Executive Support and Personal Administration: 1. Manage and maintain the CEO's schedule. 2. Coordinate extensive bookings for attorney meetings with law firms, manage CEO's travel arrangements, and oversee personal scheduling. 3. Answer and manage phone calls, conveying messages and information to the CEO and executives. Desired Skills and Qualifications: 1. High Attention to Detail: Meticulous and possesses an 'A Type' personality, ensuring thoroughness in all tasks. 2. Passionate about organization and efficiency. 3. Strong leadership qualities with the ability to lead and motivate a team. 4. Thrives in fast-paced and high-pressure environments. 5. High energy and excellent communication skills, particularly adept at engaging with high-end clientele over the phone. Strong follow-up skills are a must. 6. Exceptionally resourceful, with a proven track record of overcoming challenges independently. Demonstrates relentless determination in task completion with a "Just Do It" attitude. Ability to work autonomously, taking initiative and demonstrating proactive problem-solving skills. Education: Bachelor's degree from a 4-year university. J.D. or Master's degree (optional). Typing speed 65 WPM or higher Ability to reliably commute to our office in Westwood Compensation & Benefits: Hourly: $29.00 - $30.00/hour plus overtime (time & a half) *Please note overtime is regularly available and, on occasion, required. Job Type: Full-time Schedule: Monday to Friday, 6 AM - 2:30 PM (PT) * Please note overtime is regularly available and, on occasion, required. Location: In Person at the Westwood Office in Los Angeles, CA 90024 Benefits: Health insurance & 401K Job Type: Full-time

Type: Full-Time | Onsite Compensation: Base Salary $50,000 At Lumicity, we're a specialized recruitment consultancy dedicated to building world-class teams across some of today's most exciting and impactful industries - Technology, Life Sciences, Renewable Energy, and Aerospace. Our success doesn't stop once a placement is made. We believe in supporting our contractors throughout their assignments to ensure a smooth, positive, and rewarding experience - and that's where you come in. The Opportunity We're looking for a Administrative assistant to join our growing team in West Hollywood. This person will serve as the main point of contact for contractors once they begin their assignments with Lumicity's clients. You'll be responsible for ensuring that every contractor's journey runs seamlessly, from timesheet submissions to ensuring payroll accuracy (though you won't be processing payroll yourself), and helping resolve any issues that may arise during the assignment. This is a relationship-driven, service-oriented position ideal for someone who's proactive, organized, and enjoys supporting people in a fast-paced, professional environment. What You'll Do Serve as the primary point of contact for contractors once they are placed on assignment. Ensure timely timesheet submissions and follow up with contractors or clients as needed. Coordinate with the payroll and compliance teams to ensure smooth weekly or biweekly payments. Build and maintain strong relationships with contractors to ensure satisfaction and engagement throughout their contracts. Act as a problem-solver, helping to address and resolve issues related to assignments, communication, or client expectations. Keep accurate records of communications, status updates, and contractor milestones. Partner with recruiters and account managers to maintain a positive experience for both contractors and clients. Support renewal discussions and identify opportunities to strengthen contractor retention. Who You Are We're looking for someone who genuinely enjoys helping others succeed and has a natural ability to stay organized while juggling multiple priorities. A great communicator who builds trust easily and handles sensitive matters with professionalism. Organized and detail-oriented, ensuring deadlines (like timesheets!) are never missed. Empathetic and solutions-focused, able to navigate challenges calmly and effectively. Collaborative, comfortable working closely with recruiters, account managers, and operations teams. Tech-savvy, familiar with CRM systems, spreadsheets, and digital communication tools. Experience in customer service, staffing, or contractor management is a plus, but not required. Why Join Us? Be part of a fast-growing company with a strong reputation in high-impact industries. Work in a collaborative, people-first culture where your role directly affects contractor satisfaction and retention. Enjoy clear career growth opportunities, with potential to move into account management or operations leadership. Get hands-on training and mentorship from industry experts. Thrive in a high-energy, supportive, and team-oriented office environment in West Hollywood.

Assistant to General Counsel, SVP & Secretary Company: Carbon Activated Corporation Employment Type: Full-Time, hourly rate $20 - $25/hr oration Carbon Activated Corporation is a global leader in activated carbon solutions for air, water, and process purification. With operations across North America and internationally, we serve clients in municipal, industrial, and private sectors. We are a dynamic, growing organization seeking a motivated professional to support our executive legal and corporate operations. Position Overview We are seeking a highly organized and proactive Assistant to the General Counsel, SVP, and Secretary to provide legal, administrative, and transactional support. This position is ideal for someone who thrives in a fast-paced environment, has excellent attention to detail, and enjoys working across departments to ensure smooth operations and compliance. Key Responsibilities Assist with transactional and contract-related work, including bid execution, contract preparation, negotiations, and signing processes. Support collections and commercial documentation under the supervision of the General Counsel. Provide assistance with in-house legal matters, including document management, research, and drafting correspondence. Support corporate secretary functions, including preparing shareholder and director meeting minutes, maintaining corporate records, and filing annual reports and other state or regulatory filings. Coordinate closely with HR, Accounting, and Sales departments on cross-functional matters. Handle a variety of non-legal administrative tasks, including scheduling, document organization, and executive support. Maintain confidentiality and exercise sound judgment in all matters. Qualifications Bachelor's degree or equivalent experience required; Minimum 2-4 years of relevant experience in a corporate, legal, or administrative support role. Strong understanding of corporate documentation, contracts, and compliance processes. Excellent written and verbal communication skills. High attention to detail, with strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently, prioritize effectively, and meet deadlines. Why Join Us Opportunity to work closely with executive leadership in a growing international company. Exposure to a broad range of legal, corporate, and business functions. Collaborative, professional environment that values initiative and integrity.

Procore is seeking a Department Administrative Assistant to support our NAMER Sales Organization. We are looking for a driven professional who will support a wide range of projects and initiatives, while learning about the sales organization and best practices. This exciting career opportunity can be based at our headquarters in Carpinteria, CA or Austin, TX and will report to the Chief of Staff, NAMER Sales. What You'll Do: Administrative & Resource Support: Provide direct administrative and resource support to the NAMER GM, Chief of Staff, and other NAMER sales leaders, including travel and expense management. Collaboration & Coordination: Collaborate with the NAMER Chief of Staff and Sales Executive Assistants to coordinate department events, leadership meetings, communications, and various projects/initiatives. Expense Management Oversight: Monitor outstanding department expense reports and follow up with out-of-policy submissions to ensure timely reconciliation and escalation when necessary. Communication Channel Management: Manage NAMER sales email distribution lists and Slack channels. NAMER Sales Swag Program: Serve as the Directly Responsible Individual (DRI) for the NAMER sales Swag program within Postal, overseeing inventory levels, addressing exception requests, and managing swag closets in the Carpinteria and Austin offices for local onsite meetings. Project & Initiative Support: Support additional projects and initiatives as directed by the Chief of Staff. What we're looking for: 2+ years of experience in office or administrative support, or a similar role. Resourceful, proactive, and efficient, with an approachable and professional presence for both internal and external contacts. Proven record of maintaining confidentiality. Strong experience with Google or Microsoft Suite products; Google Suite preferred. Excellent organizational skills and attention to detail. Professional written and verbal communication skills. Enjoys the administrative challenges of supporting a fast-paced and dynamic team. Leads with curiosity and a strong desire to learn. Ability to create templates and work with graphics. Bachelor's degree is preferred for this position, but not required Additional Information Base Pay Range: 59,904.00 - 82,368.00 USD AnnualFor Los Angeles County (unincorporated) Candidates: Procore will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act. A criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment: 1. appropriately managing, accessing, and handling confidential information including proprietary and trade secret information, as well as accessing Procore's information technology systems and platforms; 2. interacting with and occasionally having unsupervised contact with internal/external customers, stakeholders, and/or colleagues; and 3. exercising sound judgment.