Administrative assistant jobs in Webster, MA - 761 jobs

A mission-driven higher education institution is seeking an Executive Assistant to provide direct support to its President and Chief Operating Officer. This is a full-time role focused on supporting senior leadership through day-to-day administrative and office operations. The organization values collaboration, creativity, and purpose, and is committed to creating an inclusive and supportive educational environment. The Executive Assistant will play a key role in keeping leadership organized and operations running smoothly. Responsibilities include managing calendars and inboxes, coordinating meetings, preparing reports, and handling general administrative tasks. The ideal candidate brings strong attention to detail, sound judgment, and a confident, professional communication style. Responsibilities: Manage complex calendars and inboxes for the President and COO Coordinate meetings, schedules, and logistics Prepare reports, documents, and internal materials Support office operations and administrative processes Serve as a professional point of contact for internal and external stakeholders Qualifications: Prior experience supporting executives or senior leadership Strong organizational and time-management skills High attention to detail and accuracy Confident, professional communication style Ability to handle feedback and shifting priorities Work Environment & Benefits: Hybrid schedule: in-office Tuesday-Thursday (9:00-5:00), remote Mondays and Fridays On-site parking available; easily accessible by public transportation Benefits include medical, dental, vision, 401(k) with 5% match after one year

We are partnering with an elite firm to identify a distinguished Administrative Assistant to provide cornerstone support to their senior leadership team. This position is crafted for a seasoned administrative professional who excels at being the operational anchor of a high-energy office and a trusted strategist for busy executives. The successful candidate will be a forward-thinking problem solver who maintains composure in high-pressure situations, pivots seamlessly as priorities change, and manages confidential matters with total integrity. Company Highlights: Strategic Executive Team: Work alongside tenured leaders dedicated to long-term organizational success. Agile Work Environment: A vibrant office setting that empowers staff with autonomy and varied responsibilities. Key Operational Influence: A high-visibility role positioned at the center of the firm's daily triumphs. Competitive Compensation: $50,000-$55,000 per year. Responsibilities of the Administrative Assistant: Provide high-level administrative partnership and strategic coordination for the executive office. Serve as the primary manager for intricate calendars, meeting requests, and multi-leg travel itineraries. Draft sophisticated business communications and prepare polished presentations and executive summaries. Track project progress, document key meeting outcomes, and oversee the completion of action items. Manage the workflow of digital contracts and approvals using modern electronic signature platforms. Act as the professional liaison for high-level guests, stakeholders, and external partners. Ensure optimal office functionality by overseeing facilities, inventory, and vendor partnerships. Lead the planning and execution of corporate functions, staff retreats, and executive sessions. Administer financial support tasks, including the reconciliation of expenses and reimbursement processing. Assist with targeted market research and various special projects to support firm growth. Handle occasional local logistical needs and errands to facilitate an uninterrupted executive workflow. Qualifications of the Administrative Assistant: Experience: 5+ years of dedicated professional history as an Executive Assistant or in a senior support role. Environment: Proven ability to navigate rapidly evolving, high-stakes professional landscapes. Skill Set: Outstanding organizational aptitude with the capacity to balance competing deadlines with ease. Character: A track record of absolute confidentiality, professional maturity, and sharp intuition. Logistics: Must possess a current driver's license and a reliable vehicle for local errands. Education: An Associate's or Bachelor's degree is preferred, though not mandatory. Submit your resume today for immediate consideration! Want to explore more exciting job opportunities? Click here Please Note: City Personnel offers extended interview hours from 7 am-7 pm upon request Join a Top Workplace in Rhode Island! Recognized as one of The Providence Journal's Top Workplaces, City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For 20 years, we've been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts. At City Personnel, we don't just match talent with opportunity. We invest in your growth and well-being. When you work with us, you'll enjoy: Dedicated Career Coaching to help you with resumes, interviews, and career planning. Referral Program that rewards you for helping others find great opportunities. Temp Employee Benefits: Paid Sick, Holiday Pay, Health Insurance, Weekly Pay City Personnel isn't just a staffing agency. It's a team that values you, celebrates your wins, and helps you succeed every step of the way. Ready to take the next step in your career? Apply today and experience why we've been voted a Top Workplace in Rhode Island! Contact us today at (401) 331-2311 to find your perfect job match!

Dr. Novikov Wellness and Skin Care, located in Northborough, MA, offers top-quality dermatologic and medical care. Our practice prioritizes a patient-centered approach and fosters partnerships to extend care to nursing homes and rehabilitation facilities. We believe in a self-managing team where each person brings unique talents, contributing to a proactive and growth-oriented workplace. Why Work with Us? At Dr. Novikov Wellness and Skin Care, we don't just hire-we cast our team members. We're looking for an Executive Assistant who aligns with our entrepreneurial spirit and values self-management, responsibility, and growth. Our priorities include: 1. Clear Communication: This role requires coordinating information within and outside the team, ensuring clarity in every interaction. 2. Proactivity and Initiative: We value self-starters who actively seek solutions, manage priorities, and contribute to our mission of patient care. They come with “batteries included,” not needing constant energy boosts from their supervisor. 3. Commitment to Growth: This role offers significant opportunities for personal and professional development, ideal for candidates who can commit to at least two years, preferably five, to allow for deep contribution and advancement. 4. Entrepreneurial Attitude: We seek someone who is results-oriented and capable of managing tasks and people effectively to optimize team productivity and morale. Role Overview As our Executive Assistant, you will play a pivotal role in supporting daily operations and fostering an environment where the team can thrive. Key responsibilities include: • Communication Management: Maintain professionalism in internal and external communications, effectively coordinating schedules and meetings. • Team and Task Management: Handle administrative workflows with precision, supporting office-wide initiatives and occasionally leading projects to streamline processes. Qualifications We seek a candidate with experience who sees this role as a dynamic, long-term opportunity, with potential to grow into a Practice Manager or Chief Operating Officer position in the future: • Proven Track Record: At least two years of experience in an administrative role, ideally with management responsibilities. • Attention to Detail and Adaptability: Outstanding organizational skills and the ability to efficiently manage complex tasks. • Excellent Interpersonal Skills: Capable of fostering trust, providing clear feedback, and building strong team relationships. If you are a dedicated, proactive professional ready to grow in a role that values your strengths and supports your professional goals, join us at Dr. Novikov Wellness and Skin Care. Here, your contributions matter, and you'll work in a collaborative, success-oriented environment. On-Target Earnings: $100K Annually (Annual Base $52K + Commission). Commission depends on performance and not guaranteed.

Arthur Murray has transcended dancing since 1912. Through the years, dance has become popular not only through movies, but recently with TV show such as “Dancing with the Stars,” “So you think you can Dance,” and “America's got Talent.” Not to mention social media and Youtube. Today, our company continues to grow and modernize the art of dancing - From the Foxtrot and Waltz, Rock Swing & Hustle, the passionate Tango, and to the recent trend of Latin dances such as salsa, bachata, and merengue. The Arthur Murray Dance Studio of Cambridge is seeking charismatic individual to support the executives and studio in their day-to-day job responsibilities while demonstrating an ability to work independently and meet deadlines effectively. This is a unique role that combines back end studio operations along with "front of the house" new student management & sales, where you will help enroll new students in their foundation program and get them off to a great start in the studio. The role is two parts: New Student Associate: Front end sales to get new students enrolled on their foundation program Handle inquiry phone calls & correspondence to get new students scheduled New student information chats and enrollments to assist students development and involvement in the studio Manage team members with new student operations to ensure high quality experience Administrative Responsibilities include but are not limited to: Maintain studio schedule and accurate student records Accurate records of studio expenditures and operate within assigned budgets Communicate in timely and engaging manner with students through phone calls, email & text Create and update social media sites, advertisements, and weekly newsletters Communicate efficiently with students and clients including scheduling appointments. Oversee account receivables and maintain studio performance reports Deliver 5 star hospitality Qualifications: Written and verbal communication skills Sales skills Team Management & Organizational Ability Computer skills - MS Office, Google workplace, and Canva Potential Promotion to Office Manager role Job Type: Full Time Monday to Friday (1230pm-930pm). Occasional weekend events Pay Range: $40,000-$54,000 (depends on experience) Benefits: Employee discount Holiday/Sick Pay IRA contribution Supplemental pay types: Bonus pay Experience: Customer service: 1 year (Preferred) Work Location: One location

Wayne J. Griffin Electric, Inc. is a leading electrical contractor with over 1500 employees across New England and the Southeast. We believe our strength comes from the talented, dedicated people who choose to be part of our team, and our commitment to supporting each employee's growth and well‑being. We are looking for a full-time Administrative Assistant who will work as part of a dynamic team that provides critical support to our Project Management efforts. This role has high visibility to top leadership and potential for growth within the organization. Responsibilities Include: Support the Project Management team in preparing, finalizing and submitting all written correspondence Navigate town websites to submit construction permits withing the New England Area Collaborate with Project Management and accounting teams to accurately complete proposal requests Maintaining and updating shared database and templates Assist with front desk support and other miscellaneous tasks to support internal departments. Must Haves: Exceptional written communication skills Strong attention to detail Proficiency in Microsoft Office applications and strong typing skills, experience in Adobe or Bluebeam a plus Ability to stay organized, multitask, and adapt to changing priorities in a fast-paced environment Excellent follow-up skills and attention to deadlines We offer a comprehensive and highly competitive benefits package that includes health, dental, life, and long‑term disability insurance, in addition to a generous retirement plan, wellness programs, paid time off, and annual tuition reimbursement of $2,000. At our organization, continuous professional development is a core value, and ongoing education is both supported and encouraged at every level. Advance your career with an organization that invests in you! With over 45 years in the industry our culture is collaborative, team-orientated and results focused. We strive to help our employees to grow and achieve their career desires, through training, education, and mentorship. Visit us at our website: ***************************** to learn more. Take the next step in your career and let us learn about you! Apply now: ************************** An Equal Opportunity Employer

Job Title: Administrative Assistant Shift: 7:30 am - 5pm EPIC experience required Front desk and customer service experience required Administrative skills, including data entry, filing, scheduling, and record management Ability to handle multi-line phone systems; previous call center experience preferred Strong organizational skills with attention to detail Ability to multitask in a fast-paced environment

A leading Higher Education institution in Rhode Island is undergoing a major digital transformation, and we need a high-energy Project Support Coordinator to serve as the logistical heartbeat of its Workday implementation team. If you thrive in fast-paced environments, love a perfectly managed calendar, and can turn complex project data into "board-room ready" presentations, this is the role for you. You will serve as the primary liaison between IT consultants, HR leaders, and institutional stakeholders. This isn't just an admin role-it's an opportunity to be at the center of a landmark system rollout. Contract Length-5-Month Contract Logistics Mastery: Manage the master project calendar, tracking critical milestones and User Acceptance Testing (UAT) sessions. Stakeholder Alignment: Coordinate high-stakes workshops and steering committee meetings for 20+ key participants. Presentation Design: Develop high-quality executive briefings and documentation to keep the project on track. Training Coordination: Assist in organizing large-scale training sessions for diverse user groups across the organization. What You Bring to the Table: Bachelor's Degree (Required). 2+ years of professional administrative support or project coordination experience. Expert Tech Skills: Advanced proficiency in PowerPoint, Excel, and enterprise scheduling tools (Google Calendar/Outlook). Virtual Fluency: Experience managing large-scale workshops via Zoom and Microsoft Teams. The "Problem-Solver" Mindset: Ability to proactively spot scheduling conflicts and adapt to shifting priorities. Why This Role? Project Visibility: Gain experience on a massive ERP (Workday) implementation. Work-Life Balance: Enjoy a consistent 35-hour work week. Professional Impact: Help shape the future operations of a vital local institution.

Title: Administrative Assistant Schedule: Monday-Friday, 8:00 AM-4:30 PM Reports to: Three Financial Advisors Employment Type: Temp-to-Hire We are seeking a highly professional, detail-oriented Client Service Administrator to support a busy financial advisory office. This role is client-facing and service-driven, with significant interaction via phone, email, and in person. The ideal candidate is a strong administrator with excellent communication skills, advanced Excel capabilities, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities Client Onboarding and Account Setup Prepare and process new account paperwork for brokerage, advisory, retirement, and insurance accounts Collect, verify, and maintain client identification and compliance documentation, including KYC and AML requirements Enter, update, and maintain accurate client data in CRM and portfolio management systems Coordinate with custodians to ensure timely account openings and online access setup Account Maintenance Process beneficiary changes, address and contact updates, and name changes Facilitate account transfers, including ACATs, IRA rollovers, and direct transfers Link and consolidate accounts for reporting and household views Initiate, track, and follow up on service requests with custodians Money Movement and Distributions Set up and process systematic contributions and withdrawals Execute ACH and wire transfer requests Process Required Minimum Distributions and other withdrawals, including appropriate tax withholding Investment Transactions (Under advisor instruction and within licensing requirements) Place and confirm trades, rebalances, and model changes Prepare trade confirmations and monitor execution status Insurance and Annuity Processing Submit and track applications for life, disability, long-term care, and annuity products Coordinate underwriting requirements with clients and insurance carriers Process policy changes, beneficiary updates, and policy deliveries Compliance and Recordkeeping Maintain complete and compliant client files, both digital and physical Log client communications in accordance with firm and regulatory standards Assist with delivery of required disclosures and compliance forms Support compliance initiatives by safeguarding confidential client information and adhering to data security and privacy policies Meeting Preparation and Follow-Up Prepare client review meeting materials, including performance and allocation reports Update financial planning software with current and accurate client data Send meeting confirmations, reminders, and post-meeting follow-up items Client Communication Serve as the primary point of contact for client service needs Respond promptly and professionally to account and service inquiries Provide clear updates on pending requests and required documentation Deliver exceptional customer service to build and maintain strong client relationships Additional Duties Answer phones and resolve client service issues within scope and capacity Support general administrative needs in a busy office environment Qualifications and Skills Strong administrative and organizational skills with a high level of professionalism Excellent verbal and written communication skills Advanced proficiency in Microsoft Excel, including reporting and pivot tables Comfort working directly with clients in person, over the phone, and via email Ability to manage multiple advisors and competing priorities Prior financial services or banking experience preferred but not required

Administrative Assistant Contract: 13 weeks Shift: 8hr Day shift Weekly hours: 40hrs (Mon to Fri) Pay: $18 to $20 per hour The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Requirements: EPIC experience required. Front desk, customer service, admin skillset experience required. Previous call center experience preferred. 2+ years of experience as an Administrative Assistant.

***This role starts as a 6 month contract and could convert FTE after*** Practice Assistants play an integral part in the operations of our community-based physician practices. Dedicated to administrative support, these Coordinators serve as the gatekeepers of our practices and ensure that teams are delivering the highest quality experience, exceeding our patients' expectations. Support responsibilities may include: · Provides Departmental support by performing receptionist and clerical duties · Scheduling patient appointments · Answering the telephone system promptly and gathering screening information; taking, relaying, and managing messages and/or providing routine information. Retrieving voicemail messages, returning calls, and forwarding messages as needed · Referral management and health insurance payor review. · Organizing and maintaining patient records, logs and other controlling systems; retrieving files as needed. Developing and maintaining systems to assure accurate, confidential, retrievable information · New patient coordination · Other special projects and administrative tasks that are assigned Qualifications Whether you are seeking to gain more experience in the healthcare industry or a proven healthcare professional seeking a new challenge, this role is the opportunity for you. We are looking for well-rounded professionals who can multi-task, prioritize, and thrive in a high-volume outpatient setting! When hiring, we look for candidates who possess not only the relevant skills and competencies, but also positive attitudes, empathy, and genuine passion for the work. · High School graduate or equivalent required · Associate's degree preferred · A minimum of two years of medical office experience preferred

📌 Administrative Support 🌱 Entry-Level | Finance Industry Exposure 🏢 Onsite: 100% Onsite (5 days/week) 📅 Contract: 6 months 💰 Pay: $17/hour 👥 Openings: 4 This is an entry-level administrative role supporting document processing for a finance-related team. Ideal for candidates looking to gain hands-on experience in a professional office environment. 📂 Responsibilities Review and organize documents Verify basic information on paperwork (names, numbers, signatures, etc.) Assemble and prepare documents for mailing Scan documents using internal systems Assist with general administrative and documentation tasks ✅ Requirements High School Diploma required Some experience working with documents, paperwork, or administrative tasks Basic computer skills Attention to detail and willingness to learn Ability to work onsite full-time 🌟 Nice to Have (Not Required) Previous office, admin, or clerical experience Interest in gaining exposure to the finance industry

Here at OOFOS, we live to make people feel good. We are the leading brand in a category we pioneered over 14 years ago that is vastly growing - recovery footwear. We did this by launching a proprietary foam technology that is scientifically proven to make people feel good in our footwear. This technology is OOfoam™. The Executive Assistant provides high-level administrative, operational, and project support to the executive C-Suite leadership team. This role requires a team-oriented professional who thrives in a fast-paced, growth-minded environment. The EA will also manage and execute internal events that bring our culture to life, from leadership offsites and team retreats to company-wide engagement experiences. This experienced EA is proactive, resourceful, highly organized, tech-savvy, and grounded in strong communication skills, with a passion for supporting a high-performing, people-centered organization. This is a hybrid role requiring four days per week in the office to provide in-person support to our executive team. Key Responsibilities Executive Support for the C-Suite Manage complex calendars, priorities, travel, and logistics for the C-Suite leaders with clarity, accuracy, and foresight. Prepare materials for meetings, including presentations, agendas, briefing documents, and follow-up summaries. Maintain confidentiality and handle sensitive information with intention and professionalism. Serve as a trusted representative of the leadership team, ensuring smooth communication across the organization. Evaluate and manage Co-CEO's incoming calls and requests, using strong business acumen and sound executive judgment to act as an effective gatekeeper. Proactively adopt AI technologies to optimize workflows and enhance the effectiveness of executive operations. Event & Culture Experience Management Lead planning and execution of People & Culture and company-wide events, including OOFOS all-employee meetings (quarterly and annual), sales meetings, team offsites, leadership retreats, onboarding events, and seasonal culture initiatives. Manage end-to-end event logistics-venues, vendor relationships, contracts, budget, travel, communications, branded materials, and on-site coordination and AV/tech. Partner closely with HR, Operations, Marketing, and Communications to ensure events reflect OOFOS' values and brand. C-Suite Project Support Partner with C-Suite leaders on cross-functional projects that support strategic priorities, business alignment, and organizational effectiveness. Coordinate timelines, communications, follow-ups, and project documentation to ensure alignment and clarity across leadership teams. Support preparation for strategic planning sessions, quarterly reviews, board updates, and special initiatives by gathering materials, synthesizing information, and organizing key deliverables. Serve as a central point of coordination across departments, ensuring leaders remain informed, connected, and equipped to move initiatives forward. Requirements Bachelor's degree in business, communications, or related fields. 5 - 8 years of Executive Assistant or senior administrative experience supporting C-level leaders in a growth-oriented environment. Experience supporting strategic planning, quarterly reviews, board materials, and executive initiatives. Minimum of 5 years of hands-on experience planning and executing high-visibility internal and external events on varying scale-including all-employee meetings, leadership offsites, board meetings, sales meetings, seasonal events, etc. Experience managing vendor relationships, contracts, budget, hotel/venue partnerships, and event technology and testing equipment. Strong communication, relationship-building, and interpersonal skills. High degree of discretion, judgment, and professionalism, especially when handling confidential information. Advanced proficiency in Office 365 and collaboration platforms such as Teams, Zoom, Concur, or similar tools, and strong technical confidence and comfort navigating, troubleshooting, and supporting executive technology needs in real time. Demonstrated experience using and leveraging AI tools to enhance efficiency, streamline workflows, and support executive operations. Ability to remain calm and solutions focused in a fast-changing environment. A proactive, “no job too big or small” mindset that aligns with OOFOS' collaborative culture. Four (4) days per week in the office to provide in-person support to our executive team. Leadership/Cultural Requirements People-First Mindset: Cultural fit - matches up with the OOFOS OOsoul. Approaches work with empathy, connection, and focus on supporting others. Proactive Problem Solver: Anticipates needs, identifies solutions, and stays two steps ahead. Organizational Excellence: Brings structure and clarity to complex, dynamic environments. Highly motivated, organized individual with the ability to prioritize multiple projects and deadlines. Culture Champion: Passionate about delivering thoughtful, engaging experiences. Agile & Resourceful: Comfortable navigating change, ambiguity, and rapid growth. A “team first” attitude, collaborative mindset and openness to feedback is a must. Job Type: Full Time - Exempt, Hybrid based in Braintree, MA OOFOS is an Equal Opportunity Employer. We recruit, hire, train and promote without discrimination due to age, race, color, religion, sex, sexual orientation, national origin, citizenship, disability, military leave or veteran status, genetic information, or any other status protected by applicable federal, state or local law.

This position is responsible for the face-to-face, phone, and email reception services of graduate admissions. Position is responsible for the calendar management of the senior assistant director and recruitment and admissions coordinators. Assists in the coordination of on campus and virtual visits. Actual salaries will vary depending on multiple factors, including but not limited to degrees attained, experience, and other considerations permitted by law. Comprehensive compensation details, including any additional benefits, will be communicated upon finalization of the employment offer. Responsibilities * Provide reception services including phone, email, and in-person. * Answer telephones/emails, take and relay messages and respond to routine questions from students, staff, and prospective students/families. * Direct questions to the correct person or resource. * Serve as the initial receptionist for in-person visitors to Graduate Admissions. * Provide high quality in person, over the phone, and email engagement with faculty/staff, prospective students/families, and College visitors. * Primary contact for the Office of Graduate Admissions email address. * Assist in overseeing the daily tasks of the graduate assistant and enforces departmental customer service standards. * Perform daily office operations including but not limited to: processing of application materials in Slate, use of Google Drive for credential management. Maintains and updates files, records, and/or other documents. * Calendar management for the senior assistant director and two admissions and recruitment coordinators including on-campus and virtual meetings, recruitment/conference travel, professional development arrangements/reservations including flights/transportation, hotels, and related duties. * Virtual and in-person visit coordination support including Zoom and Slate set-up and processing, communicating with prospective students/families, and faculty as needed. * Assist in the planning and scheduling of all on-campus and virtual visit opportunities, information sessions, and workshops as overseen by the senior assistant director. Responsible for invitation and confirmation processes. Qualifications High school diploma or GED required with 1-3 years of directly related experience. Knowledge, Skills & Abilities * Strong customer service skills * Work collaboratively with internal and external constituents at all levels. * Work in a high paced busy environment during busy times. * Maintain confidential and sensitive information. * Organizational skills necessary. * Demonstrate a high degree of tact, integrity, and confidentiality. * Strong verbal and written communication skills. Ability to communicate verbally through written word to all levels of constituents. * Provide exceptional organizational and office management skills, with attention to detail to ensure a high degree of accuracy. * Willingness to work with minimal direction and to anticipate and meet organizational needs. * Persistence in seeking solutions to problems both within and beyond areas of direct responsibility.

In-Person Real Estate Administrative Assistant - Are You Organized & Responsive? Please Apply! Are you a highly motivated individual with exceptional organizational skills and a knack for effective communication? If so, we invite you to join our team as a Part-Time Real Estate Administrative Assistant in our Auburn Office. At ERA Key Realty Services, we're on the lookout for a detail-oriented and tech-savvy professional to support our real estate agents in providing top-notch service to their clients. If you're ready to take the next step in your career path and be a vital part of our dynamic team, we encourage you to send us your resume today! This is an in-person position; no remote candidates will be considered. Transaction Tracking: Monitor all transactions from the initial agreement to the post-closing phase. Produce closing statements on behalf of agents and the company. Transaction Reporting: Ensure timely closure of and reporting of transactions and maintain accurate records to be sent to the bookkeeping department. Compliance Review: Review all necessary documentation for file compliance, ensuring adherence to company policy and the corresponding state Real Estate Regulations. Social Media Marketing: Consistently maintain and update the branch's social media presence to promote our culture and services effectively. Marketing Support: Assist in the preparation of print marketing materials for agent listings and open houses, utilizing predefined templates. Office Organization: Maintain the overall organization and supply management of our office space, ensuring it's in top condition for agents and clients. Notify facilities management of any needs. Tech-Savvy: Proficiency in Word, Excel, PowerPoint, Outlook, Teams, and Internet skills; knowledge of Canva is a plus. Ability to quickly learn and troubleshoot new programs. Attention to Detail: Excellent attention to detail and a commitment to maintaining high document accuracy. High level of mathematical accuracy. Adaptability: Flexibility in daily routines and the ability to prioritize and manage shifting responsibilities effectively. Customer-Centric: Exceptional customer service and interpersonal skills, with the ability to build relationships with a diverse range of personalities. Problem Solver: Proficient in making quick and effective decisions, solving problems, and maintaining confidentiality. Communication: Strong verbal and written communication skills.

Our mission is to shape the future of clinical research. With decades of experience and the brightest minds in the industry, we help the global biopharmaceutical industry bring new, advanced medical treatments to market, faster. We seek to change the world, and with the support of our teams across the globe, we flourish together. At Perceptive, we are one team. We learn, grow and win together. Are you ready to help change the world? Apart from job satisfaction, we can offer you: HEALTH: - Medical, Dental and Vision benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs) YOURSELF: - Paid time off policy including holidays and sick time - Internal growth and development programs & trainings WEALTH: 401(k) program, life & accident insurance and disability insurance About the role As Global Administrator and Office Coordinator (Imaging) , you are responsible for providing professional, effective, proactive and timely administrative support to a Business Unit's Site Leadership team. In this role, you will also provide comprehensive administrative, and facilities support to a local office, ensuring efficient operations, adherence to company policies, and a safe, effective, and employee-friendly working environment. Key Responsibilities Site Administrative Support Manages opening and distribution of office mail. Books global travel and accommodation for local site leadership where required, including multi-stop travel management over different time zones. Processes expenses and associated administration for local site leadership where required. Organizes and schedules meeting room bookings. Provides meeting support (minute-taking, action item follow-up) for leadership teams where required. Supports local event organization, catering, and logistics for the local site and wider business. Coordinates catering for internal/external meetings. Supports induction programs and onboarding activities for onsite new joiners. Orders basic stationery and office supplies. Support HR with onboarding and social committee tasks. Facilities Coordination Oversees workspace safety and operations, ensuring compliance with brand and health & safety standards. Manages access control, vendor coordination and maintenance requests. Handles facility issues, supports audits, conducts H&S inductions, manages security systems, and serves as the Health & Safety representative. Responsible for fire safety, emergency response, HSE training, and maintaining records for safety, health, and ESG commitments. Global Administration Support Actively manages and supports the Perceptive Global Admin and Travel inbox by responding to emails and assisting global travel requests. Ensures effective utilization of Perceptive resources to ensure correct adherence to policy. Collaborates with other global administration team members to support global activities. Manages centralized credit card expense claims, processing delegated expenses per policy. Other Carries out any other reasonable duties as requested. Functional Competencies (Technical knowledge/Skills) Excellent interpersonal, verbal, and written communication skills. Proven experience in all Microsoft Office packages. Demonstrates strong knowledge of facilities management functions preferred. Highly organized with the ability to prioritize workload and manage multiple conflicting deadlines with attention to detail and within agreed timelines. A flexible attitude with respect to work assignments and new learning. Ability to work methodically in a fast-paced, time-sensitive environment. Demonstrable ability to apply critical thinking and implement process improvements. Ability to operate collaboratively within a global team environment. Demonstrates a positive attitude with a solution-oriented approach. Demonstrates initiative and self-confidence, is adaptable and can cope with changing and evolving priorities. A self-starter and able to work under own initiative. Experience, Education, and Certifications Solid professional experience in same or similar role. IOSH Working Safely, or VDU/DSE assessment desirable. Experience of applying knowledge surrounding health and safety and fire regulations in office environment. Driving license and access to a vehicle preferred. High School Diploma or equivalent; additional qualifications in facilities management. English: Fluent This role is based in the Perceptive office/clinic located in Burlington, MA. The annual base salary range for this role is $46,517-$86,389. This range represents the anticipated initial annual salary and may vary depending on several factors including the candidate's experience and skills and may be subject to market rate adjustment. Come as you are. We're proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, colour, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

1:1 ASC Support Assistant - Enfield - November 2025 Start Are you a compassionate and patient individual looking to make a real difference in the life of a young learner with Autism? This 1:1 ASC Support Assistant role in Enfield offers the opportunity to provide meaningful, tailored support to a child in a welcoming and inclusive Primary School setting. About the School This “Outstanding” Primary School in Enfield is known for its warm and inclusive atmosphere, where every child is encouraged to reach their full potential. The school places great emphasis on personalised learning, emotional wellbeing, and collaboration between staff, pupils, and parents. With a strong SEN provision, experienced leadership team, and a focus on positive behaviour support, this school ensures that all learners feel valued, respected, and capable of success. 1:1 ASC Support Assistant - What the School Offers Excellent CPD and on-the-job training in SEN support and communication strategies Supportive and well-structured behaviour systems across the school A dedicated induction and mentoring programme for new support staff Collaborative and welcoming staff team committed to inclusion Opportunities to progress into HLTA or teacher training routes for strong performers 1:1 ASC Support Assistant - What the Role Involves Providing 1:1 support for a child with Autism, helping them engage with learning and social activities Working closely with the class teacher and SENCo to adapt lessons and strategies Encouraging the development of communication, emotional regulation, and independence skills Implementing structured routines and behaviour support plans where needed Promoting inclusion and participation within the classroom and wider school environment 1:1 ASC Support Assistant - What the School is Looking For The ideal 1:1 ASC Support Assistant will be an empathetic and proactive graduate with a 2:1 or 1st Class degree from a top 30 UK university. You'll demonstrate strong communication skills, patience, and a genuine interest in supporting children with additional needs. Previous child-centred experience-such as tutoring, mentoring, or volunteering-will be highly valued. Please note, applicants must have the legal right to work in the UK, as we are unable to offer visa sponsorship for this position. 1:1 ASC Support Assistant - Salary and Contract Info £444 per week, pro rata to term time only Full-time, long-term contract (November-July), term-time only Opportunity for future teacher training or extended contracts for high-performing staff This is a rewarding opportunity for someone who is eager to gain valuable classroom experience and make a lasting impact on a child's development. Apply today to start your journey in this inspiring Primary School. Ribbons & Reeves is one of London's leading Education Recruitment agencies. We specialise in helping support staff secure long-term and permanent roles like this 1:1 ASC Support Assistant position in Enfield. For more opportunities, search 'Ribbons & Reeves' online or get in touch today - we're here to support your next step. 1:1 ASC Support Assistant | November 2025 | INDCLASS

Country: United States of America Onsite U.S. Citizen, U.S. Person, or Immigration Status Requirements: U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract. Security Clearance: None/Not Required RTX Corporation is an Aerospace and Defense company that provides advanced systems and services for commercial, military and government customers worldwide. It comprises three industry-leading businesses - Collins Aerospace, Pratt & Whitney, and Raytheon. Its 185,000 employees enable the company to operate at the edge of known science as they imagine and deliver solutions that push the boundaries in quantum physics, electric propulsion, directed energy, hypersonics, avionics and cybersecurity. The company, formed in 2020 through the combination of Raytheon Company and the United Technologies Corporation aerospace businesses, is headquartered in Arlington, VA. The Business Infrastructure (BI) Organization at Raytheon BBN Technologies is seeking a full-time summer co-op to support IT staff in administration of equipment at BBN's Cambridge location. Our team handles all aspects of IT including, but not limited to: core (Cisco) network infrastructure, phone systems, secure lab setups, server installs and configuration, scripting, automation, and VM management. At BBN, we offer an exciting and collaborative workplace. If you enjoy a collegial environment that emphasizes innovation, teamwork, and technical excellence, we'd like to hear from you! As an intern, you'll work independently and side by side with our full-time team, installing and configuring server hardware and networking equipment or working with end users directly to make sure they have all the hardware and software they need. You will also work directly with our engineering staff, external vendors, and collaborators to solve complex and interesting problems. What You Will Do Writing scripts to make daily life easier Maintain data center needs which includes verifying server and equipment health status Organization of data center and disposition of retired servers Support servers and/or desktops running Linux, Windows, or mac OS operating systems Organize and maintain IT document repository Perform research and evaluation of products Diagnosing and solving IT Users' everyday issues Staging and deploying IT equipment Qualifications You Must Have Requires a High School Diploma or equivalent and student must be pursing a bachelor's or advanced degree in an applicable discipline (i.e. Information Technology, Computer Information Systems, Cyber Security, or related) U.S. Citizenship is required, as only U.S. citizens are authorized to access information under this program/contract Experience with basic IT infrastructure services, security, and protocols Qualifications We Prefer Familiarity with administration of Windows 10 operating systems Experience with PC hardware repair of laptops, desktops, and servers Analytical, problem solving, and decision making skills Familiarity with additional operating systems (i.e. Red Hat Enterprise Linux (or CentOS), Ubuntu, Windows Server) Experience with scripting Learn More & Apply Now! Work Location This is an on-site role, eligible candidates must reside or relocate within commuting distance of Cambridge, MA. Please consider the following role type definition as you apply for this role: Onsite: Employees who are working in onsite roles will work regularly onsite. As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote. The salary range for this role is 42,000 USD - 88,000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education/training, and key skills.Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company's performance.This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window. RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act. Privacy Policy and Terms: Click on this link to read the Policy and Terms

Job DescriptionDescription: PJ Publishing is seeking an organized, detail-oriented, and enthusiastic Editorial Assistant to join our editorial team. PJ Publishing (PJP) is the in-house imprint of PJ Library , the flagship program of the Harold Grinspoon Foundation (HGF) that mails more than 240,000 Jewish children's books as gifts each month to children in North America from birth through age twelve. Most PJ Library books are created by outside publishers, but PJ Publishing publishes a select few-and that number is growing. The Editorial Assistant will handle administrative logistics for the team. You'll have a sharp eye for detail and strong organizational skills. You'll need to be highly efficient, able to work well under pressure, and a strong, deadline-focused multitasker. You will also be flexible and adaptive, comfortable taking the initiative, and have excellent communication skills. Knowledge of Jewish culture and religion is a plus. This newly created role is an excellent opportunity: You will be part of a small team working on a growing catalog of specially curated Jewish children's books. You will report to the Managing Editor, providing support on our list of board books, picture books, emerging reader titles, and middle-grade books. Requirements: Responsibilities • Managing licensed reprint title organization for PJ Library and PJ Our Way, and ensure adherence to deadlines, including creating and maintaining a system to track up to 20 titles at any given time • Assist Production Editor in preparing and managing PJP's internal production schedule for 10-15 titles • Assist Acquisitions Director in maintaining author office hours • Create and maintain schedules for book flap production • Review contracts for individual title schedules to ensure internal and external deadlines are met • Track deadlines and serve as liaison with freelancers (flap writers, book designers, book copyeditors, etc.) • Schedule and act as notetaker at internal PJP meetings, including production and book flap meetings • Ensure that materials for cataloging-in-publication applications are complete and correct, including LCCN registration and copyright • Manage funding schedule and payment process for external publisher funding as part of the Next Level Books Initiative • Run reports on books in the various international programs and translation languages • Submit PJP titles for publicity, reviews, and awards • Track and mail out contractual bonuses to PJP authors • Mail creator copies, review copies, and book award copies • Secure foreign rights for PJP English editions, and liaise with translators • Field all PJP author requests for wholesale copies • Liaise with colleagues across HGF, including Operations, Marketing, Digital, and Author Stewardship teams • Maintain organization of team spaces, including SharePoint, Dropbox, and Wrike, and manage storage and tracking systems for PJP titles In addition to these responsibilities, the Editorial Assistant will perform other duties as assigned. Qualifications • Bachelor's degree or equivalent • 1 to 3 years' administrative experience preferred • Proven ability in project management including managing time, prioritizing deadlines, and balancing multiple projects simultaneously • Excellent English-language editing and writing skills • Meticulous attention to detail and excellent organization skills • Ability to communicate clearly and interact professionally with both internal staff and external partners and freelancers • Proficiency with Microsoft Office 365 Suite (specifically Word, Outlook, SharePoint, and Excel), as well as Salesforce or other CRM systems • Interest in children's books and Jewish knowledge are a strong plus Location This is a hybrid role out of our home office in Agawam, MA. Hybrid employees are expected onsite 60% of the time. Compensation A competitive salary ranging from $50,000-$55,000 annually commensurate with experience.

This is a spring internship. The department is seeking a candidate who is able to commit to the role for a six-month duration. The Department of Ophthalmology at Boston Children's Hospital offers the latest and best in diagnostics and care for children with vision problems. The department has 29 ophthalmologists, nine optometrists, and nine orthoptists on staff. Our experts have pioneered specialized diagnostic and surgical techniques for babies and children. We see more than 40,000 outpatients each year, and more than 1,500 surgical procedures are performed annually in our 11 locations. The Ophthalmology - Customer Service department is seeking an intern who embodies our values of respect, inclusivity, teamwork, and kindness to provide patients, families, and colleagues with an experience equal to the care we deliver at our Waltham office. This position is 100% onsite. Key Responsibilities: * As a Patient Experience Representative (PER) Intern, you will provide high quality customer service and administrative support and assist with patient check-ins, answering phones, and help patients and families get where they need to go. * This is a terrific opportunity to gain exposure to healthcare administrative roles, and you will be exposed to top talent in the industry. You will hone your skills in customer service, time management, communication, teamwork, and collaboration among other transferable skills. The PER job family allows career progression in the healthcare industry. Minimum Qualifications Education: * Current undergraduate students preferred; high school diploma/GED required. Experience: * Previous administrative, customer service, or internship/coop experience preferred. The posted pay range is Boston Children's reasonable and good-faith expectation for this pay at the time of posting. Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.