Administrative associate jobs in Franklin, TN - 91 jobs

Job Description At SeekOne Roofing, we're not just about roofs; we're about people! As a PEOPLE-FIRST organization fueled by purpose, growth, and service, we pride ourselves on making a positive impact in our vibrant Brentwood, TN community and beyond, including the fantastic cities of Nashville, TN and Huntsville, AL. We're excited to announce that we're looking for a passionate full-time Administrative Assistant to join our dynamic team and provide direct day-to-day support to our company leaders! At SeekOne Roofing, we truly value our team members and offer competitive pay and fantastic benefits to show our appreciation. Pay: $50,000 - $60,000 per year based on experience Benefits: Paid training PTO Flexible schedules Weekly mentorship and personal development opportunities Supportive, faith-driven team culture Industry-leading CRM and sales tools Advancement opportunities within a quickly growing company Join our office and help us grow as we continue to make a difference together! Apply now for this exciting role directly supporting the owners! SCHEDULE FOR OUR EXECUTIVE PERSONAL ASSISTANT TO THE OWNERS: During your time assisting our office, you can anticipate a typical Monday to Friday work schedule, with the possibility of occasional weekend shifts as needed. YOUR ROLE AS AN EXECUTIVE PERSONAL ASSISTANT TO THE OWNERS: As an Executive Personal Assistant to the Owners, your role is both dynamic and integral to the organization's success. Each day begins by reviewing and prioritizing the owners' calendar to ensure their meetings, commitments, and strategic goals flow seamlessly. You'll coordinate and facilitate meetings, take detailed notes, and manage follow-up actions to keep projects moving forward. Acting as a trusted liaison, you communicate on behalf of the owners with staff, clients, and external partners. You'll also handle travel arrangements, manage correspondence, and support company events, while assisting with special projects that reflect the owners' vision for growth and efficiency. This position gives you a front-row seat to leadership decision-making and offers countless opportunities to make a meaningful impact right alongside the owners. In order to do this, you'll need to meet the following qualifications: 2+ years of experience as an Executive Assistant, Administrative Assistant, or similar role Bachelor's degree preferred; administrative experience required Proficiency with Microsoft Office Suite and Google Workspace; QuickBooks experience a plus Exceptional organizational, time-management, and multitasking abilities in a fast-paced environment Ability to handle confidential information with discretion Strong written and verbal communication skills Professional, dependable, and collaborative team player Ability to uphold SeekOne's values of integrity, excellence, faith, and people-first leadership Commitment to continuous personal growth and development Strong listening skills with the ability to understand intent and goals OUR COMPANY Our commitment to serving others and making a positive impact is at the core of our operations here at SeekOne Roofing. Guided by our values of BLESSED, FOCUSED, and COMMITTED, we prioritize people in all that we do. We offer comprehensive commercial and residential roofing solutions, leveraging cutting-edge tools and continually refining our techniques to maintain our leadership in the industry. Our unwavering dedication has been recognized with the prestigious GAF badge and the CertainTeed Five Star badge, earning the trust of our valued customers. If you are seeking to join a dedicated team that fosters personal growth and invests in your future, we invite you to connect with us. BE OUR NEW EXECUTIVE PERSONAL ASSISTANT! So, what do you think? If you're excited about the opportunity to work directly with our owners, support their vision, and help drive the success of our growing company, we want to meet you! Our office values your time, so we've got a simple application process that should take you less than 3 minutes to complete. We look forward to meeting you! Job Posted by ApplicantPro

Fellowship Bible Church's (FBC) Kids Ministry is looking for a part-time Kindergarten/1st Grade Coordinator and Administrator at our Franklin Campus. This position's responsibilities include overseeing and leading Sunday morning Kindergarten/1st-grade programs, coordinating classroom support volunteers, providing leadership to children, students, parents, and volunteers, and hosting/assisting with other Fellowship Kids activities throughout the year. The right candidate will have the ability to teach children, edit lessons, interact with parents, and manage/inspire/equip classroom volunteers. This person must demonstrate a personal relationship with Jesus Christ and be able to convey the gospel to others. In addition, the candidate should have a personality that comes alive around people and serves people through their shepherding gifts. This role is for a team player who will thrive on a collaborative team. FBC is a non-denominational Christian faith community in the greater Nashville area. Our mission is becoming a community of people who follow Jesus with our whole heart and help others do the same. Learn more about the mission of FBC here. Position Focus Sheet available upon request: ***************************

Job DescriptionSalary: Pay $26 Per Hour Exciting opportunity to be part of a International Tour Operator specializing in Catholic Pilgrimages. 206 Tours, a leading Tour Operator with over 39 years of experience, is seeking an Operations Assistant to join our team. This is an in-office position. The ideal candidate must possess strong computer skills, excellent organizational abilities, and have a passion for providing exceptional customer service! Responsibilities: Handle daily data entry tasks, including processing reservations and communicating with clients, organizations, travel agents, priests, churches, and more. Respond promptly to customer inquiries through various channels such as phone calls, online chat system, emails, social media, while always ensuring excellent customer service. Reconfirm tour and travel arrangements with operators worldwide and airlines to ensure seamless operations. Support the sales team with administrative tasks to enhance the overall efficiency of day-to-day operations. Requirements: Strong computer skills and proficiency in data entry. Exceptional organizational abilities to manage and prioritize multiple tasks effectively. Excellent communication skills to engage with clients and stakeholders professionally. Attention to detail and accuracy to ensure error-free data entry and customer communication. Previous experience in the travel or hospitality industries or related fields is a plus but not mandatory. Benefits: Competitive compensation package, reflecting your skills and dedication. Growth opportunities in a company that has been successfully operating for 39 years. A supportive and appreciative work environment where your contributions are recognized. Health Insurance, Dental Insurance, and SIMPLE IRA match opportunities Potential for occasional travel opportunities. Please note: This position is an in-office role, and applicants must live within a reasonable commuting distance of our office location. Remote positions are not available. This role requires flexibility to ensure team goals are met, including occasional work outside standard hours. Initiative and ownership are core to success and directly impact performance evaluation. Ready to embark on a fulfilling journey with 206 Tours? Take the first step and submit your application today! For more information about our company, please visit ***************** We look forward to welcoming you to the 206 Tours family!

With over 160 years of experience, Scott Insurance is a leader in developing smart strategies and innovative programs customized to the needs of mid-market companies. We offer property & casualty, employee benefits, captive insurance and surety bonds solutions, as well as personal risk services. An employee-owned company, we are one of the largest independent agencies in the Southeast and have Captive Insurance operations in Grand Cayman and Vermont. For 30 years, we have earned the distinction of a Best Practices Agency and have consistently been ranked among the top 30 agencies in the country by Reagan & Associates, and were recently named to Business Insurance's national Best Places to Work list. Scott has nine offices across North Carolina, South Carolina, Tennessee and Virginia. Our employee owners enjoy a strong, team-centric culture, excellent benefits and retirement programs. As an employee-owned company, our associates are more than employees; they are owners. This ownership creates a unique company culture and provides significant opportunities for our employee owners. We are driven by an entrepreneurial spirit and guided by out-of-the box thinking to deliver world-class service to our clients, primarily mid-market companies. We're currently looking for an Office Coordinator to join our team in Franklin, TN. If you enjoy working in a dynamic environment that rewards excellence and encourages entrepreneurial thinking, we would like to hear from you! PRINCIPAL OBJECTIVES OF THE POSITION As an Office Coordinator, you will manage and support the overall organization and structure of your assigned office location. You will be the first point of contact for clients, vendors, and employees and act as an ambassador for the Scott Insurance brand. This will be in on-site position (5 days in-office per week). PRINCIPAL DUTIES & RESPONSIBILITIES Manage the day-to-day functions of the office including welcoming visitors, answering and directing incoming calls, purchasing supplies, organizing office events, and overseeing office equipment repairs and conference room schedules. Coordinate with HR, IT, and operational managers to assist new hires with office orientation and technology support. Monitor the office security system and manage office alerts via the Agility alert platform. Serve as a liaison with building management to notify employees of pertinent office information and updates. Prepare incoming and outgoing mail and communicate with carriers. Provide general administrative support as needed (filing/scanning, preparing reports, and bookkeeping). Perform other duties as assigned. POSITION QUALIFICATIONS & REQUIREMENTS High School diploma required. A proven ability to work in a team environment and meet strict deadlines - all while providing exemplary customer service. Experience effectively managing multiple tasks and making decisions with limited oversight. Strong organization/communication skills - including the ability to develop relationships and effectively communicate with internal and external stakeholders. Ability to obtain a state-issued Notary certificate required. Proficient with Microsoft Suite (MS Office - Word, Excel, and Outlook).

This position is primarily responsible for producing wort and maintaining brewing equipment and facility. Primary Job Responsibilities: * Complete brewing process in a safe and efficient manner. This includes, but is not limited to, milling, mashing, and lautering, wort boiling, cooling and transferring to Storage vessels. * Repair brewery equipment with assistance from other Brewhouse employees. * Completion of daily cleaning and maintenance checklists * Aid with yeast propagation following Company's process. * Maintain cleanliness of all areas in the brew house. * Work with Lab Technician to ensure our product meets our standards of the highest quality. * Maintaining the use of standard operating procedures unless otherwise instructed. * Communicate regularly and efficiently with Granite City staff. * Maintain inventory as needed. Report any low levels of inventory to your supervisor when necessary. * Arrive to each shift on time with a positive attitude. * Complete all necessary paperwork accurately and on time. * Perform others duties as assigned. Requirements: * Strong planning and project management skills with the ability to work well under pressure and to manage multiple projects with excellent attention to detail. * Excellent interpersonal, oral, and written communication skills. * Passion and commitment for brewing. * Able to lift heavy objects (empty kegs, 50 pound malt bags, etc.) above five feet in height * Frequently * Standing for extended periods * Able to enter and exit brewery vessels for cleaning and inspection * Work in environments of 32 to 100 degrees Fahrenheit * Able to understand MSDS and handle chemicals utilized in the brewery * Able to multi-task and work both unsupervised and as part of a team Educational Requirements: * High School Degree or Equivalent * Brewing experience preferred , but not required * Valid Driver's License * Must be able to pass a Motor Vehicles Records background check * Must be able to work a flexible schedule of nights, days, weekends and holidays

Cook's Pest Control, Inc., a family-owned business, has over 300,000 customers, 1650+ employees and 37 locations. Cook's has been servicing customers for over 90 years and is known throughout the Southeast for their integrity, community involvement, and commitment to excellence. With that kind of reputation, it's no wonder we have been named one of the most successful Pest Control companies in the United States! Job Description The Office Specialist is skilled in the day-to-day functions of the office and will perform a variety of office/clerical duties while providing excellent customer service. Responsibilities may range from general receptionist duties to some HR and Accounting functions . Customer Service Answer incoming customer calls and route calls to the appropriate department. Complete initial new customer intake, enter basic customer information and route new customer information to the appropriate sales team member. Respond to customer account and billing questions or concerns. Contact customers regarding invalid payments and funding sources. Accounting Process customer payments received and complete daily bank deposits. Process vendor invoices, submit payment via credit card or submit payment request to Corporate Office as appropriate. Monitor past due accounts and contact customers for collections. Forward accounts to collections agency as needed. Process account write offs and termination of customer accounts as needed. Communicate with District Manager on completion of tasks outlined on the Daily Accounting Checklist. Review payroll and make adjustments as needed. Maintain petty cash. Human Resources Complete full hiring and onboarding process for new employees, including processing background checks, scheduling physical & drug screens, entering employee info into HRIS, and completing new hire paperwork. Assist new and current employees with general HR/Benefits questions. Process monthly employee changes including but not limited to pay rate and status changes. Complete termination process for exiting employees. Manage Workers' Compensation and Auto Insurance claims. Office Management Complete monthly warehouse and office supply order. Order business cards. Qualifications High School Diploma or equivalent Must have excellent customer service skills. Must have excellent computer skills and be familiar with Microsoft Office Suite (Excel, Word, and Outlook). Must have excellent organizational skills, be able to multitask and determine priorities. Must have excellent attention to detail; accuracy of work is highly important. Must have excellent communication skills, both oral and written. Must be able to work well both independently and as part of a team. Saturdays and evening work may be required at times. Additional Information Along with a great place to work, Cook's employees enjoy: Competitive Pay! Health, Dental, Vision, Life, Disability! 401(k) Retirement Plan with Company Match! Paid Time Off - Vacation/Sick Time + Holidays! Mentorship & Advancement opportunities! * Cook's is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

The Staff Assistant addresses the patron's needs, oversees assigned theatre operations, successfully leads team members to provide an excellent experience for our patrons, and administers all company policies and procedures. 1. Assigns and monitors staff activities to ensure all positions are covered as needed. 2. Provides direction and leadership by example to assigned employees. 3. Provides management with feedback regarding employee work performance. 4. Assist with inventory, ordering, and stocking duties. 5. Conduct opening/closing duties, cash handling, and deposits. 6. Maintain cleanliness and safety standards and report or resolve any operational issues. 7. Assist patrons with questions or complaints. 8. Assist in employee training as directed. 9. Performs other related duties as required.

Why Work for Cole & Garrett Funeral Home? Service At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. Work with leading experts in the funeral and cemetery profession. Benefits Financial assistant programs encouraging employees through education and development in industry related subjects. Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life's challenges. Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match. Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team. Employee Discounts on services, merchandise, and property to help our team members in their time of need. Culture We value honesty, courage, integrity, ethical behavior and the development of personal growth. We are rooted in the communities to provide a personal touch to every family we serve. We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families. Summary/Objective This position is the primary administrative lead in most of Park Lawn's individual businesses and is accountable for managing a variety of administrative tasks to ensure the funeral home runs smoothly and the expectations of our client families and their guests are exceeded. Essential Functions Answers telephone and give information to callers or routes calls to the appropriate person and places outgoing calls for the business. Greets and escorts all visitors and their guests. Performs all accounting (AP/AR) and inventory processes for the business. Schedules administrative staff to ensure adequate coverage. Updates Timekeeping system as employees fill out missed punch log. Process deeds monthly. Composes and types correspondence as needed. Supervises administrative team members providing direction, clarification and feedback as needed. Compiles and reports on statistical data as required by the business or Managing Partner. Assists client families with processing necessary paperwork and scheduling appointments. Accomplish positive results through cooperative efforts with all departments. Receives and records payments from client families. Updates and maintains files and related systems for the business. Serves as business timekeeper and maintains local employee files. Coordinates and maintains office supplies and equipment. Serves as a backup in other administrative functions as needs dictate. Special Projects as assigned. Other duties as assigned. Competencies Communication Proficiency. Teamwork Orientation. Detail Orientation. Thoroughness. Customer Service Orientation. Time Management. Required Education, Experience, Certifications and Licensure High School Diploma or equivalent. Minimum two years of administrative or bookkeeping experience. Previous experience supervising staff preferred. Working knowledge of basic accounting principles Proficient with multi-line phone systems and general office equipment Valid state issued driver's license in good standing and acceptable driving record. Additional Eligibility Qualifications Attend and perform work in a professional and courteous manner in accordance with the employer's requirements. Able to read, write and speak English fluently. Bilingual is a plus. Proficiency and accuracy with numbers. Able to maintain a strict level of confidentiality. Proficient in Microsoft Office Suite (Outlook, Word, Excel, Access and PowerPoint) required. Excellent interpersonal and communication skills. Maintains a positive attitude and working environment through organization and communication. Ability to simultaneously handle multiple projects, prioritizes tasks, and exercise good judgment. Supervisory Responsibility This position has no direct supervisory responsibilities. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The duties associated with this position are generally performed in an indoor office setting. Outdoor duties may require exposure to natural elements such as inclement weather, extreme temperatures, uneven ground, dust, gas, and/or fumes. Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle. Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds and may be required to lift to 100 pounds. This position may also require reaching, pushing and pulling. This position may also be exposed to chemicals and/ or blood borne pathogens. Exposure risk is considered: Low Overtime is sometimes necessary or required. Travel This position may require up to 10 percent out of area and overnight travel. Travel is primarily local occurring during the business day only. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Title: Administrative Support Associate - Receptionist Employee Classification: Staff Institution: TCAT-Murfreesboro Department: Human Resources The Tennessee College of Applied Technology (TCAT) Murfreesboro is accepting applications for a Receptionist. This is a full-time, in-person position requiring a 37.5-hour workweek, Monday through Friday, during standard daytime business hours. The Receptionist serves as the primary point of contact for students, faculty, staff, visitors, and community partners. This position is responsible for managing daily front desk operations and providing essential administrative and customer service support to the Human Resources and Student Services departments. The role requires professionalism, discretion, and strong organizational skills to ensure efficient and effective front office operations. Job Duties Serve as the first point of contact for all campus visitors, students, faculty, staff, and external stakeholders. Greet visitors in a professional and courteous manner; determine needs and route inquiries appropriately. Answer, screen, and direct incoming telephone calls; take accurate messages and provide general information as appropriate. Maintain a welcoming, organized, and professional front office environment at all times. Provide clerical and administrative support to the Human Resources and Student Services departments. Assist with document preparation, filing, scanning, copying, and data entry. Maintain accurate records while ensuring confidentiality of sensitive student and employee information. Receive, sort, and distribute incoming mail and packages. Schedule appointments, meetings, and interviews as requested. Maintain physical and electronic filing systems in accordance with institutional and TBR record-retention requirements. Assist with maintaining logs, sign-in sheets, and visitor records. Support onboarding and student service processes through document distribution and intake assistance. Communicate professionally with internal departments to ensure accurate and timely responses to inquiries. Provide general information regarding campus operations, office procedures, and routing of services. Assist with campus events, meetings, and special projects as assigned. Adhere to all institutional policies, TBR guidelines, and confidentiality requirements (FERPA, HR records, etc.). Maintain a high level of professionalism, discretion, and ethical conduct. Perform duties in a manner that supports efficiency, accuracy, and customer satisfaction. Minimum Qualifications Post-secondary academic or technical credential. Two (2) or more years of experience in front office, administrative, or higher education setting. Experience supporting Human Resources, Student Services, or similar administrative offices. Experience working with confidential records and sensitive information. Demonstrated ability to provide professional customer service in a fast-paced environment. Basic proficiency in Microsoft Office (Word, Outlook, Teams, Excel) or similar office software. Knowledge, Skills, and Abilities General office practices, procedures, and administrative support functions. Customer service principles and professional communication standards. Confidentiality requirements related to employee and student records. Strong verbal and written communication skills. Excellent organizational and time-management skills with attention to detail. Ability to use standard office equipment (multi-line phones, copiers, scanners). Proficiency with email, scheduling tools, and document management systems. Ability to interact professionally with diverse populations. Ability to prioritize tasks and manage multiple responsibilities simultaneously. Ability to exercise sound judgment and discretion when handling sensitive information. Ability to work independently while supporting team objectives. Ability to adapt to changing priorities and operational needs. Physical Requirements: Work is performed in lobby and classroom environments. Position requires the use of a computer. Walking or standing to a significant degree; sitting for periods of time; be able to climb, bend and stoop; use body members (arms, hands, fingers). Must be able to occasionally lift and/or move up to 20 pounds. Must be able to access and navigate all areas of the campus. SALARY: This is a nonexempt position. Salary commensurate with qualifications, education, experience and in accordance with the guidelines established by the Tennessee Board of Regents. GENERAL INFORMATION: Background checks will be completed on all new hires. Selected candidates will be asked to sign a background release authorizing TCAT Murfreesboro to complete a background check which includes the following: Sex Offender Registry Driving History County Criminal National Criminal Database Federal Criminal Sanctions and Disciplinary Database EMPLOYMENT DOCUMENTS: Current federal law requires identification and eligibility verification before employment. Only U.S. citizens and aliens authorized to work in the United States may be employed. An offer of employment is contingent upon a successful background check. APPLICATION SUBMISSION & REVIEW: First consideration will be given to current Tennessee College of Applied Technology Murfreesboro employees who meet the minimum qualifications for the position. To be considered for a position at TCAT Murfreesboro, you must create and submit an online application that includes your required documents at Jobs and Employment | TCAT Murfreesboro . Your skills, abilities, qualifications, and years of experience will be evaluated using what is recorded on your application. Please be sure to include the complete beginning and end dates under your employment history. Scan/Upload and attach required documents to the online application in Word or PDF format. Review of applicants will begin immediately and continue until the position is filled. To be considered for the position, the following items must be uploaded: Resume Cover letter Educational Transcripts/Diploma Industry licensure and/or certifications Incomplete applications will not be considered. AVAILABILITY/CLOSING DATE: This posting closes on February 2, 2025. The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. The TBR does not discriminate on the basis of race, color, religion, creed, ethnicity, or national origin, sex, disability, age, status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities. The following person has been designated to handle inquiries regarding nondiscrimination policies: Deltra Fowlkes, Human Resources Coordinator, ***********************, 1303 Old Fort Parkway, Murfreesboro, TN 37129, ************. See the full non-discrimination policy

Fink's Jewelers is looking to hire an exceptional full-time Administrative Assistant at our Franklin, TN location just outside of Nashville. As an Administrative Assistant, you will play a vital role in the daily operations of our jewelry store. Your responsibilities will include providing exceptional customer service and supporting the overall efficiency of our operations. If you have a passion for jewelry and a desire to help others, we invite you to apply! Key Responsibilities: Provide excellent customer service by building rapport with clients and understanding their needs alongside one of our top sales professionals Organize and manage appointment schedules, ensuring an efficient workflow Support clienteling activities in support of signature events Maintain accurate records and data entry, ensuring attention to detail in all tasks Utilize CRM software and Microsoft Office Suite for various administrative tasks Qualifications: Strong verbal and written communication skills Exceptional organizational abilities and time management skills Proficiency in relevant software, including Microsoft Office Suite Attention to detail and a commitment to accuracy A passion for jewelry and a desire to learn about different product categories Professional Development: Opportunities for training in customer service, sales techniques, and jewelry knowledge. This is a great opportunity to develop your skills and contribute to a friendly and dynamic work environment! About Fink's Jewelers Founded in 1930, Fink's Jewelers is family owned and operated. Currently run by the third and fourth generations of the founding family, customer service remains the cornerstone of our philosophy. Since the first store in Roanoke, Virginia, Fink's Jewelers has now grown to include ten locations throughout Virginia, North Carolina, and Tennessee. We are also proud to run a leading e-commerce website, Finks.com. Fink's Jewelers is committed to our employees by providing excellent full-time benefits that include. Benefits: Dental Insurance Employee discount Flexible Spending Account Health Insurance Health Savings Account Paid Short/Long Term Disability Paid Life Insurance Paid Holidays Paid Time Off Professional Development Assistance Referral Program Retirement 401K Plan Vision Insurance Voluntary Life Insurance

Job DescriptionDescription: Are you a detail-loving, people-supporting, multitasking pro who thrives in a fast-paced environment? Do you enjoy being the go-to person who keeps everything running smoothly behind the scenes? If so, you might be the perfect fit for our growing team! We're looking for a Part-Time Administrative Assistant to play a key role in supporting our HR and Finance teams-plus help us keep our office operations on point. You'll be juggling a variety of responsibilities that touch every corner of the organization, making a meaningful impact on both day-to-day functions and long-term goals. What You'll Do: You'll be our behind-the-scenes superhero, helping to: Support HR efforts like job postings, interview scheduling, and new hire onboarding Help with basic accounting and purchasing-related tasks Prepare polished reports, presentations, and communications Coordinate office supplies, organize files, and keep our space (and systems) running smoothly Assist with company events and culture-building activities Handle confidential information with professionalism and discretion Pitch in on special projects and team initiatives Be a “culture keeper” and help foster a fun, and supportive workplace What We're Looking For: Super organized and detail-oriented Excellent communication and people skills Comfortable juggling multiple tasks and shifting priorities Tech-savvy with Microsoft Office and other tools A team player with a positive attitude Experience in an office environment and/or supporting HR/Accounting teams is a big plus Professional, reliable, and ready to make things happen Why You'll Love It Here: You'll work alongside a passionate team Opportunities to grow and learn in a dynamic environment Your ideas and contributions will be valued You'll be part of an organization that cares deeply about culture, service, and making an impact Apply today and help us keep our team supported, our office running smoothly, and our company moving forward! Requirements: One (1) year of experience in a clerical or administrative role preferred. Prior experience in telecom or technology industry is highly desirable; Proficient in MS Office Suite; Strong organizational and time-management skills; Ability to prioritize tasks in a fast-paced environment; Excellent written and verbal communication skills; High attention to detail and ability to handle confidential information with discretion; Ability to adapt quickly to changing priorities and needs, with a problem-solving mindset.

Job Description About the Role: We are seeking a highly organized and dependable Administrative Assistant to support our team and ensure smooth day-to-day office operations. The ideal candidate is detail-oriented, professional, and comfortable managing multiple tasks in a fast-paced environment. Key Responsibilities: Answer and route phone calls, emails, and other communications Schedule meetings, manage calendars, and coordinate appointments Prepare and maintain documents, reports, and correspondence Organize and maintain digital and physical filing systems Order office supplies and track inventory Greet visitors and provide general office support Assist with data entry, record keeping, and basic administrative reporting Support management and staff with administrative tasks as needed Qualifications: High school diploma or equivalent (college coursework preferred) Previous administrative or office support experience preferred Proficiency in Microsoft Office or Google Workspace Strong organizational and time-management skills Excellent written and verbal communication skills Ability to handle confidential information with professionalism Powered by ExactHire:191386

Rehab Administrative Assistant Company Overview Since our doors opened in 1989, Reliable Medical has been committed to improving the lives of all who entrust us with their care and those who we entrust to provide it. We strive to be the premier provider of complex mobility solutions and other critical services for customers seeking compassionate care and optimal outcomes. Our mission is to improve the lives of those we serve by providing best in class service to customers, education, product expertise and dedicated partnership to clinicians, and development, career satisfaction and work-life balance to our team members. We aspire to bring our mission to new communities and to reinvest our growth into improving lives, treating one another and our customers, like family. Job Summary We are currently seeking a motivated and detail-oriented Rehab Administrative Assistant to join our team. As a Rehab Admin, you will be responsible for various administrative tasks to support the efficient operation of our rehabilitation services. Your main responsibilities will include calling prospective clients to introduce our company, gathering and entering patient and insurance demographics, scheduling appointments, triaging incoming referrals, confirming appointments, providing thorough follow-up on paperwork, preparing correspondence, and performing general administrative duties. Your attention to detail, excellent communication skills, and adherence to HIPAA, HQAA, and compliance regulations will contribute to the smooth functioning of our rehabilitation department. Essential Functions Make outbound calls to prospective clients to introduce our company, provide information, and gather patient and insurance demographics. Enter accurate and complete patient and insurance information into the system to maintain updated records. Schedule appointments for clients and coordinate with staff to ensure smooth scheduling. Schedule ATP (Assistive Technology Professional) evaluations as required. Triage incoming referrals, ensuring proper handling and appropriate follow-up. Call clients one week prior to their scheduled appointments to confirm the date and time. Provide thorough follow-up on all paperwork, ensuring accuracy and completeness. Prepare correspondence, such as consent forms and project update letters. Handle mail distribution by sorting, scanning, and distributing incoming and outgoing mail. Scan and distribute new projects to support staff to facilitate efficient workflow. Verify insurance information and ensure compliance with insurance requirements. Answer emails promptly and professionally, providing accurate information and assistance. Accurately and efficiently enter data into relevant systems and maintain medical files. Create and maintain project workflows, ensuring tasks are tracked and completed in a timely manner. Perform general administrative duties to support the rehabilitation department's overall functioning. Practice and adhere to all HIPAA, HQAA, and compliance rules and regulations. Perform any other duties assigned by the supervisor to contribute to the success of the rehabilitation department. Qualifications High school diploma or equivalent. 3+ years in an administrative role highly preferred. Previous experience in a healthcare or rehabilitation administrative role is preferred. Excellent communication skills, both verbal and written. Strong attention to detail and ability to maintain accurate records. Proficient in computer systems and data entry. Familiarity with HIPAA, HQAA, and compliance regulations is desirable. Ability to multitask and prioritize tasks effectively in a fast-paced environment. Strong organizational and time management skills. Ability to work independently as well as collaboratively within a team. Knowledge of reimbursement and ability to interpret medical terminology is an asset. Our Commitment To You Comprehensive Health Coverage Generous Paid Time Off Professional Development Opportunities Retirement Savings Plan Wellness Programs Inclusive and Diverse Workplace Volunteer Opportunities Employee Recognition Programs Service Awards Parental and Childbirth Leave At Reliable Medical, we prioritize your well-being and growth, providing benefits that make your career journey both rewarding and fulfilling. Join us and experience the difference! Reliable Medical is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

Shift: Days. Clinic is open Monday-Friday, PRN RN will cover Sick Call-offs, PTO coverage, and higher Census days as needed. Onsite: This role requires associates to work from the posted locations full-time, enabling consistent face-to-face collaboration, teamwork, and direct engagement. This policy promotes an environment built on in-person interaction, communication, and immediate support. Please note that per our policy on hybrid/virtual work, candidates not within a reasonable commuting distance from the posting location(s) will not be considered for employment, unless an accommodation is granted as required by law. Be Part of an Extraordinary Team A proud member of the Elevance Health family of companies, Paragon Healthcare brings over 20 years in providing life-saving and life-giving infusible and injectable drug therapies through our specialty pharmacies, our infusion centers, and the home setting. The Administrative Assistant - Paragon Infusion Centers is responsible for overseeing patient check-in, registration, and checkout. How you will make an impact: * Oversees staff and processes for check-in, verifying charts are pulled for scheduled appointments, demographics/eligibility is updated, and current forms are being utilized. * Listens and responds to patient and/or family members concerns. * Responds to patient questions and complaints, routes issues to appropriate personnel. * Analyzes daily administrative operations and utilization of resources. * Assists in Medic user issues. * Ensures proper cash controls are in place and policy and procedures are followed. Minimum Requirements: * Requires a HS diploma or equivalent and a minimum of 1 year of lead/supervisory experience in a health care environment; or any combination of education and experience which would provide an equivalent background. * For Carelon Health business units, satisfactory completion of a Tuberculosis test is a requirement for this position. Preferred Skills, Capabilities and Experiences: * Bi-lingual (English/Spanish) preferred not required. * 1+ Years of medical front office experience preferred. * Prior authorization experience preferred. * Inbound call experience preferred. * Customer service experience in a medical or professional setting preferred. Job Level: Non-Management Non-Exempt Workshift: 1st Shift (United States of America) Job Family: ADM > Office/Admin Support Please be advised that Elevance Health only accepts resumes for compensation from agencies that have a signed agreement with Elevance Health. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Elevance Health. Who We Are Elevance Health is a health company dedicated to improving lives and communities - and making healthcare simpler. We are a Fortune 25 company with a longstanding history in the healthcare industry, looking for leaders at all levels of the organization who are passionate about making an impact on our members and the communities we serve. How We Work At Elevance Health, we are creating a culture that is designed to advance our strategy but will also lead to personal and professional growth for our associates. Our values and behaviors are the root of our culture. They are how we achieve our strategy, power our business outcomes and drive our shared success - for our consumers, our associates, our communities and our business. We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and incentive bonus programs (unless covered by a collective bargaining agreement), medical, dental, vision, short and long term disability benefits, 401(k) +match, stock purchase plan, life insurance, wellness programs and financial education resources, to name a few. Elevance Health operates in a Hybrid Workforce Strategy. Unless specified as primarily virtual by the hiring manager, associates are required to work at an Elevance Health location at least once per week, and potentially several times per week. Specific requirements and expectations for time onsite will be discussed as part of the hiring process. The health of our associates and communities is a top priority for Elevance Health. We require all new candidates in certain patient/member-facing roles to become vaccinated against COVID-19 and Influenza. If you are not vaccinated, your offer will be rescinded unless you provide an acceptable explanation. Elevance Health will also follow all relevant federal, state and local laws. Elevance Health is an Equal Employment Opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws. Applicants who require accommodation to participate in the job application process may contact ******************************************** for assistance. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws, including, but not limited to, the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.

Shift: Days. Clinic is open Monday-Friday, PRN RN will cover Sick Call-offs, PTO coverage, and higher Census days as needed. Onsite: This role requires associates to work from the posted locations full-time, enabling consistent face-to-face collaboration, teamwork, and direct engagement. This policy promotes an environment built on in-person interaction, communication, and immediate support. Please note that per our policy on hybrid/virtual work, candidates not within a reasonable commuting distance from the posting location(s) will not be considered for employment, unless an accommodation is granted as required by law. Be Part of an Extraordinary Team A proud member of the Elevance Health family of companies, Paragon Healthcare brings over 20 years in providing life-saving and life-giving infusible and injectable drug therapies through our specialty pharmacies, our infusion centers, and the home setting. The Administrative Assistant - Paragon Infusion Centers is responsible for overseeing patient check-in, registration, and checkout. How you will make an impact: Oversees staff and processes for check-in, verifying charts are pulled for scheduled appointments, demographics/eligibility is updated, and current forms are being utilized. Listens and responds to patient and/or family members concerns. Responds to patient questions and complaints, routes issues to appropriate personnel. Analyzes daily administrative operations and utilization of resources. Assists in Medic user issues. Ensures proper cash controls are in place and policy and procedures are followed. Minimum Requirements: Requires a HS diploma or equivalent and a minimum of 1 year of lead/supervisory experience in a health care environment; or any combination of education and experience which would provide an equivalent background. For Carelon Health business units, satisfactory completion of a Tuberculosis test is a requirement for this position. Preferred Skills, Capabilities and Experiences: Bi-lingual (English/Spanish) preferred not required. 1+ Years of medical front office experience preferred. Prior authorization experience preferred. Inbound call experience preferred. Customer service experience in a medical or professional setting preferred. Job Level: Non-Management Non-Exempt Workshift: 1st Shift (United States of America) Job Family: ADM > Office/Admin Support Please be advised that Elevance Health only accepts resumes for compensation from agencies that have a signed agreement with Elevance Health. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Elevance Health. Who We Are Elevance Health is a health company dedicated to improving lives and communities - and making healthcare simpler. We are a Fortune 25 company with a longstanding history in the healthcare industry, looking for leaders at all levels of the organization who are passionate about making an impact on our members and the communities we serve. How We Work At Elevance Health, we are creating a culture that is designed to advance our strategy but will also lead to personal and professional growth for our associates. Our values and behaviors are the root of our culture. They are how we achieve our strategy, power our business outcomes and drive our shared success - for our consumers, our associates, our communities and our business. We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and incentive bonus programs (unless covered by a collective bargaining agreement), medical, dental, vision, short and long term disability benefits, 401(k) +match, stock purchase plan, life insurance, wellness programs and financial education resources, to name a few. Elevance Health operates in a Hybrid Workforce Strategy. Unless specified as primarily virtual by the hiring manager, associates are required to work at an Elevance Health location at least once per week, and potentially several times per week. Specific requirements and expectations for time onsite will be discussed as part of the hiring process. The health of our associates and communities is a top priority for Elevance Health. We require all new candidates in certain patient/member-facing roles to become vaccinated against COVID-19 and Influenza. If you are not vaccinated, your offer will be rescinded unless you provide an acceptable explanation. Elevance Health will also follow all relevant federal, state and local laws. Elevance Health is an Equal Employment Opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws. Applicants who require accommodation to participate in the job application process may contact ******************************************** for assistance. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws, including, but not limited to, the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.

Job DescriptionDescription: Office Coordinator - Private Duty - Full Time Administrative healthcare office setting experience required Home health/private duty experience preferred - patient liaison experience a plus Office Location - Murfreesboro, Tennessee Offering competitive pay, comprehensive benefits package and benefit eligibility upon start date HomeFirst Home Healthcare provides quality home health/private duty care to thousands of individuals in the state of Tennessee. We are growing and looking to add an Office Coordinator to join our private duty, home health team. This is an on-site, office-based position - Monday thru Friday, 8:00 a.m. to 5:00 p.m. - 20% travel Who We Are HomeFirst Home Healthcare is a place where employees and staff enjoy working as they are valued, treated with dignity and respect, and are encouraged to be the best they can be. HomeFirst Home Healthcare provides training, development, state-of-the art technology, opportunities for personal growth and open lines of communication. Our mission at HomeFirst Home Healthcare is excellence. We provide compassionate, quality services to our patients and their families while recognizing the valuable relationship with our employees, our providers and the communities we serve. We believe in HomeFirst Home Healthcare's mission and strive to do the right things, the right way, all the time. What We Offer Medical Prescription Drug Plan Telehealth Dental Vision Voluntary Short-Term Disability Voluntary Long-Term Disability Voluntary Life 401k Paid Time Off Employee Referral Program Overview The Office Coordinator supports the daily operations of the Private Duty Nursing Office. This role provides administrative office support, assists with the hiring process, conducts new hire orientation, and serves as a liaison for patients and families to ensure smooth service delivery for in-home care. The Office Coordinator will also meet with new patients and families and provide a positive care experience. Requirements: High school diploma or equivalent combination of education and experience in related field Five (5) years of healthcare setting experience; private duty or home health experience preferred Proficient in Microsoft Office Suite including Work, Excel and Outlook Demonstrated phone etiquette, organizational, time-management, multi-tasking, adaptability and rapport building skills Strong initiative, follow through, process orientation, accuracy and attention-to-detail Exemplary professionalism, commitment to confidentiality and business acumen

Job Description Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today! Responsibilities The Office Coordinator tracks and processes accounts payable invoices and oversees the supervision of the payroll process, ensuring employees are paid timely and accurately. Essential Job Responsibilities: Process Payroll per the operations payroll schedule including distributing payroll checks and communicating payroll discrepancies to the business center Collection and review of employee punch correction forms and/or manual timesheets. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly Distribute Workforce Timekeeper Employee Time Detail and other Payroll reports received from the Resource Center to supervisors for review Collection and review of employee mileage forms. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly Process accounts payable invoices including invoice coding to General Ledger Account and locations in Oracle, run and review weekly report, submit invoices that are routed to the Resource Center for payment Collect PCard receipts from cardholders weekly and reallocate expenses as required Assist with processing of client funds requests as required Perform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed Maintain purchase cards and distribute as needed. Obtain weekly spend down and receipts for cardholders/users. Reconcile receipts to US Bank statements, obtain Executive Director approval and retain for audit. Reallocate Purchase card expenses as required Prepare and submit Source forms for new locations, relation, lease renewals, and other property updates Ensure business documents are retained as per policy Performs other duties as assigned Qualifications Two years of related office management or bookkeeping experience Ability to communicate (verbally and written) with all levels of personnel, internal and external to the company Experience in managing systems, processes, and people Must be able to work independently as well as part of a team Capable of working responsibly with highly confidential information Must meet all agency requirements for pre- employment as required by Company and/or State regulations Education: Must have completed at least two years of relevant college coursework or prior Accounts Receivable or Accounts Payable experience, or equivalent combination of education and experience Certificates, Licenses, Registrations: Valid driver's license from state of residence with a satisfactory driving record as defined by Company vehicle policy and/or liability insurance carrier (as applicable per program requirements)

Benefits Administrative Assistant QUALIFICATIONS: • High School diploma is required. Administrative Assistant experience and/or completion of a 2- year college degree program is desired. • Preferred knowledge of health insurance • Possess strong interpersonal skills - ability to work effectively with a wide range of people including applicants, administrators, teachers, support staff and other community members. • Able to organize multiple priorities and possess strong written and verbal skills. • Must meet all health, physical and background check requirements. • Demonstrate professionalism and confidentiality. Please see attached job description**

Why Work for Nashville Care Center? Service At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. Work with leading experts in the funeral and cemetery profession. Benefits Financial assistant programs encouraging employees through education and development in industry related subjects. Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life's challenges. Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match. Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team. Employee Discounts on services, merchandise, and property to help our team members in their time of need. Culture We value honesty, courage, integrity, ethical behavior and the development of personal growth. We are rooted in the communities to provide a personal touch to every family we serve. We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families. Summary/Objective This position is the primary administrative role in most of Park Lawn's individual business locations and is responsible for performing a variety of administrative and accounting related tasks to ensure the business runs smoothly and the expectations of our client families and their guests are exceeded. Essential Functions Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. Greets and escorts all visitors and their guests. Performs all accounting (AP/AR), inventory, and account reconciliation for the business. Updates Timekeeping system as employees fill out missed punch log. Prepares daily deposit reports and reconciliations Processes and codes all business invoices for payment. Researches invoices and resolve any issues or discrepancies. Receives and records payments from client families. Schedules appointments for the business. Composes and types correspondence as needed. Compiles and reports on statistical data as required by the business. Inputs data into operating system accurately, completely, and timely. Assists client families with processing necessary paperwork and scheduling appointments. Scans, copies and prints as needed. Updates and maintains files and related systems for the business. Serves as business timekeeper and maintains local employee files. Coordinates and maintains office supplies and equipment. Serves as a backup in other administrative functions as needs dictate. Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling. Special projects and other duties as assigned. Competencies Communication Proficiency. Teamwork Orientation. Detail Orientation. Customer Service Orientation. Time Management. Required Education, Experience, Certifications and Licensure High school diploma or equivalent combination of education and experience preferred. Minimum two years administrative or general accounting experience or have demonstrated knowledge, skills and abilities required to perform all job tasks. Valid state issued driver's license in good standing and acceptable driving record. Additional Eligibility Qualifications Ability to read, write, and speak English fluently. Bilingual is a plus. High degree of overall computer proficiency. High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure). High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Proficiency with multi-line phone systems and general office equipment. Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues in a professional manner. Ability to empathize with client families and their guests and demonstrate tact and patience in emotionally charged situations. Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication. Ability to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment. Attention to detail and follow-through. Supervisory Responsibility This position has no direct supervisory responsibilities. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The duties associated with this position are generally performed in an indoor office setting. Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle. Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds. This position may also require reaching, pushing, and pulling. Employees may be exposed to chemicals and/or blood borne pathogens. Exposure risk is considered: Low Overtime is sometimes necessary or required. Travel This position may require up to 10 percent out of area and overnight travel. Travel is primarily local occurring during the business day only. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.