Administrative coordinator jobs in Aliso Viejo, CA - 1,004 jobs

Nutrawise Health & Beauty, a division of Jamieson Wellness is located in Irvine, California, and is a leading manufacturer of health and wellness supplements, including the award-winning line of Youtheory products. Our Youtheory brand is widely distributed online and in club retail locations in the United States and Canada, with a growing global presence. As a part of Jamieson Wellness Inc., a leading global health and wellness company, and Canada's #1 VMS brand, our purpose is Inspiring Better Lives Every Day . SUMMARY The Office Administrator, Executive Assistant, is responsible for a wide variety of administrative duties in support of senior management members.Duties include but are not limited to front desk/office management, calendaring, arranging travel plans, scheduling appointments and meetings, drafting internal and external correspondence, meeting minute-taking and distribution and HR support. The Executive Assistant and Office Administrator is also required to maintain confidentiality and professionally interact with employees, management and the public. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PRIMARY RESONSIBLITIES Executive Assistant Responsibilities and Duties Provide direct administrative and office management support to members of the Senior Leadership Team Maintain work schedules and calendars of executive management, particularly the Senior Leadership Team members that you are assigned to support Prepare travel schedules, book travel arrangements, and make reservations for the Senior Leadership Team members that you are assigned to support Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary Receive and distribute incoming mail Review, evaluate, and distribute priority correspondence/emails for the Senior Leadership Team members you are assigned to support Facilitate communication from department managers, business unit leaders, and project managers Complete expense reports and other related duties Prepare and review presentations, as required Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons Office Administrator Responsibilities and Duties Front desk reception duties including answer phones and route calls to the appropriate people, divisions, or departments across the organization and Respond to e-mail and in-person inquiries from clients, business partners, and other parties.Scheduleparties. Schedule conference rooms and ensure the appropriate presentation equipment is available Beverage/snack service, including making and setting out coffee, water, and snacks or other meals as indicated for meetings. Receive mail/packages and direct appropriately. Hand out employee applications. Assist in the ordering, receiving, stocking, and distribution of office supplies. Assist with other related clerical duties such as photocopying, faxing, filing, and collating as requested by Executive leaders, Human Resources, and Accounting teams. Troubleshoot and/or escalate office administration issues as appropriate HR Support Responsibilities and Duties Assist with events and planning Perform other duties as necessary to support HR Benefits: Competitive salary, including discretionary performance-bases bonuses Health Benefits (medical, dental, vision) Life Insurance 401(k) Matching Flexible Spending Accounts Employee Assistance Program Vacation Time Employee Recognition Programs Learning & Development Work/Life Balance Fun Company Events Our Values ACCOUNTABILITY: We do what we say. We take personal ownership for our work and actions and its impact on others and the business. RESPECT: We do it together authentically and inclusively. We actively listen and engage each other, including diverse perspectives. EXCELLENCE: We drive to high standard for product, people and planet. We challenge the status quo and bring forward innovative ideas in the continuous pursuit of quality. AGILITY: We embrace change and act with flexibility. We welcome new ideas and feedback, swiftly incorporating them to improve our performance.

The Operations Assistant keeps the office moving by providing outstanding customer service, supporting the estimators by qualifying leads and scheduling estimates, and by maintaining the office, inventory, and vehicles. The role requires a high level of organizational skill, a passion for supporting a talented team to get their work done efficiently, and familiarity with online tools. It will suit someone who enjoys interacting with customers, is able to organize multiple jobs simultaneously, and is passionate about getting the job done effectively while contributing to a positive team environment. Job Responsibilities Customer Service Ensure that customer phone calls and emails are responded to with a sense of urgency in a friendly and professional manner Support the work of the estimators by qualifying customers based on geography and rough scope of work, creating new job records, and entering pertinent information as leads are received via the internet and phone calls Help update job information throughout the lifecycle of the project Office Support Using online tools including CRM, and in-house software, schedule estimators to attend customer locations balancing factors like route optimization, estimator experience, and availability Maintain and order supplies and tools to ensure the installation team and the office is properly equipped and stocked Accurately submit warranty registrations with suppliers as invoices are paid Warehouse Management Keep the warehouse organized and safe Keep track of inbound and outbound shipments, following up with delivery providers where necessary Manage the film inventory ensuring film is ready on time each day for the installers to collect and accurately checked back in upon return Conduct accurate and timely inventory audits Maintain records of company vehicles ensuring regular maintenance is conducted and regularly conducting cleanliness and mileage checks Teamwork Be flexible and seek out opportunities to help other office team members experiencing high volumes of work. Maintain a high level of productivity and customer service by stepping into Ops Manager duties as required Qualifications Responsive and friendly customer service Effective organization of multiple concurrent jobs Strong written and verbal communication skills Familiarity working with online tools like g-suite Knowledge of window film is a plus but training will be provided CRM & Sales experience is a plus Must be able to lift up to 40 pounds Benefits & Perks Competitive monthly and quarterly bonus program Paid Time Off plan for full time employees Medical, Dental, Vision, and more *For eligible employees 401(k): American Window Film will match 3% of what you contribute American Window Film Perks: Family & Friends Day - take an extra day off and get $300 to spend time with family and friends. People Helping People - take an extra day off to help someone out or contribute to a worthy cause Fitness, Health and Wellness allowance - get $250 towards any health and wellness activity We not me time - get $300 when you spend time with a co-worker outside of work *perks subject to terms and conditions and may change at any time Our Core Values Create Loyal fans - We create an environment that people love Authenticity Matters - Trust is built one job at a time Be Excellent Together - We support our teammates We Embrace Change - How we got here today is not how we will get there tomorrow American Window Film provides equal employment opportunity to all applicants and employees without regard to race, color, religion, sex, sexual orientation, age, national or ethnic origin, veteran or military status, disability, as well as any other protected status under the law.

We're looking for an Operations Coordinator/Planner to help keep our warehouse operations running smoothly and aligned with field and project teams. You'll be the go-to person ensuring that inventory is prepped and ready for pickups, schedules stay on track, and warehouse, construction, and project management stay in sync. Key Responsibilities: Coordinate daily warehouse operations to support ongoing projects Act as a liaison between warehouse, construction crews, and project managers Track inventory and ensure materials are ready for scheduled pickups Create and maintain schedules and timelines for inventory staging and deliveries Monitor and update Excel-based trackers and planning tools Flag potential delays or issues before they become problems What We're Looking For: Strong Excel skills (pivot tables, filters, basic formulas) Exceptional attention to detail and organizational skills Solid communication skills - you'll be dealing with multiple teams daily Experience in operations, warehouse coordination, or planning is a plus Comfortable working in a fast-paced, hands-on environment Familiarity with Microsoft Dynamics

Samuel Lawrence Foundation is seeking an articulate and motivated individual who will partner with a small team to make a meaningful impact. Bring your skills to bear on real world problems - this role demands creative thinking, flexibility, and a passion for making a tangible difference. Part-time (afternoons), in person, in a residential office. Our atmosphere is casual, friendly, and interesting. Job Responsibilities: Assist with the day to day office operations Work on environmental issues, explore scientific research, attend meetings, educate elected officials Schedule appointments and conference calls Identify, contact, develop and maintain relationships with community groups, and community members Write letters, research topics, reply to emails Organize and manage donations Maintain an organized Google Drive Assist in the implementation of a CRM Take meeting notes Feed the chickens Required Qualifications: Strong written and verbal communication skills Task-oriented with the ability to manage multiple projects independently Organized Good Technological skills Ability to adapt to changes and challenges Reliable Happy to wear many different hats Experience with AI - Chat, Claude etc.. Desired Qualifications: Science background is helpful Bachelor's degree or advanced degree Pay: $28/hour Along with your resume please share with us your typing WPM, GPA, plus anything else you would like to share.

Intex Recreation Corp. is an entrepreneurial industry leader in selling and marketing airbeds, above ground pools, and pool accessories with significant sales growth plans. Our well-known products are sold throughout North America to mass merchants and other retail customers. Responsibilities Order processing & data entry once related Electronic Data Interchange (EDI) data are verified & adjusted Coordinate with IRC sales and IT teams to resolve order processing issues Qualifications Strong working knowledge of Microsoft Excel, Word and PowerPoint Capable of working with minimal supervision and able to self-manage and prioritize daily tasks Excellent communicator and open-minded about learning new things Detail-oriented and self-motivated with strong ability to organize information and multi-task Strong quantitative skills Team player with logical approach to data and strong problem-solving skills Experience/knowledge in international trade/logistics a plus Educational Requirements Associate or Bachelor's degree in Business Administration or a related field

We are hiring for a great client in Irvine, CA, seeking a highly skilled and detail-oriented Administrative Assistant to support their busy legal and administrative operations. This is a temp-to-hire opportunity offering a hybrid schedule (minimum of two days onsite per week-with flexibility to work additional days in the office as needed). This role provides a unique opportunity to blend legal support and high-level administrative functions, working closely with the leadership team and internal legal staff. The ideal candidate will have prior experience in an administrative assistant capacity, demonstrate exceptional organization and communication skills, and possess the ability to anticipate needs and operate independently. Key Responsibilities Assist with reviewing, tracking, and updating legal contracts, subrogation files, and compliance documentation. Maintain legal filing systems and ensure all records are organized and current. Support compliance and subrogation activities under the guidance of the legal team. Draft and edit correspondence, reports, and other legal documents as needed. Coordinate and schedule meetings for leadership, including booking conference rooms, preparing materials, and taking detailed meeting minutes. Serve as the primary point person for scheduling and meeting coordination, ensuring all logistics run smoothly. Prepare follow-up summaries, distribute action items, and track progress on deliverables. Manage calendars, organize department activities, and assist with correspondence to internal and external stakeholders. Handle general office administrative functions such as supply ordering, filing, and document organization. Provide reminders and proactive support to help keep leadership on track with priorities and deadlines. Qualifications 2-3 years of experience as an Administrative Professional. Strong administrative and organizational skills, with the ability to manage multiple priorities in a fast-paced environment. Excellent written and verbal communication skills; able to draft professional correspondence and summarize complex information. Highly detail-oriented, proactive, and able to work independently with minimal supervision. Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint); experience with Monday.com a plus. Bachelor's degree preferred. Must demonstrate professionalism, critical thinking, and the ability to maintain confidentiality.

Office Coordinator Employment Type: Full-Time We are looking for a highly organized and proactive Office Coordinator to provide administrative support across multiple departments at our Norwalk location. This role is essential in ensuring smooth day-to-day operations and delivering exceptional service to internal teams. Key Responsibilities: Serve as the central point of contact for office coordination and administrative support Manage scheduling, meeting logistics, and departmental communications Assist with document preparation, data entry, and reporting Coordinate office supplies, vendor relationships, and facility needs Support cross-functional teams with special projects and events Maintain confidentiality and accuracy in handling sensitive information Qualifications: 2+ years of experience in office coordination or administrative support Strong organizational skills and attention to detail Excellent communication and interpersonal abilities Proficiency in Microsoft Office Suite and other administrative tools Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment What We Offer: Competitive compensation and benefits package Collaborative work environment with opportunities for growth Onsite role with direct impact on multiple departments Compensation: $27 to $30 per hour Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

IN OFFICE IN GARDENA 100% TEMPORARY SUPPORT (6 MONTHS PROJECT) Key Responsibilities Reporting & Data Management Track and report on program activity, client participation, referrals, and service outcomes Prepare recurring reports showing volume, trends, percentages of activity, and program effectiveness Maintain accurate spreadsheets and dashboards using Excel Ensure data integrity across multiple tracking sources Program & Client Support Support tracking of client programs, solutions provided, and referral outcomes Assist with compiling data for internal reviews, audits, and funder reporting Help identify gaps or inconsistencies in reported data and flag issues to leadership Financial & Administrative Support Assist with basic financial tracking related to programs (budgets, allocations, activity-based reporting) Support documentation needed for financial controls and program compliance Maintain organized records and reporting files Calendar & Coordination Manage calendars, scheduling, and deadlines related to program reporting Coordinate timelines for report submissions and internal reviews Support meeting preparation with reports, summaries, and data snapshots Required Qualifications 1-2 years of experience in an administrative, reporting, or data support role Strong Excel skills (formulas, formatting, basic data analysis) Experience maintaining spreadsheets and producing recurring reports Strong organizational and calendaring skills High attention to detail and accuracy Ability to manage multiple deadlines and priorities Preferred Qualifications Experience working in a nonprofit, social services, or community-based organization Familiarity with program tracking, client data, or referral reporting Comfort working with leadership and handling confidential information Skills & Competencies Strong written and verbal communication skills Analytical mindset with the ability to summarize data clearly Dependable, proactive, and highly organized Ability to follow established processes and improve reporting efficiency over time

Georg Roth Los Angeles, founded by Bavarian designer Georg Roth, brings unique, stylish, and versatile designs to customers across the U.S. Rooted in the heart of Los Angeles, the brand combines contemporary fashion with individuality, offering pieces suitable for every occasion-from casual to formal events. Georg Roth's designs embody a blend of cool, casual vibes and metropolitan sophistication, reflecting his passion for creating fashion that brings joy and confidence to the wearer. The brand is dedicated to crafting high-quality Tee shirts that resonate with today's modern and style-savvy individual. Role Description This is a full-time, on-site role for a Warehouse Operations & Customer service Manager located in Inglewood, CA. The Warehouse Operations Manager will oversee daily warehouse operations, wholesale accounts, manage inventory systems, streamline processes to enhance efficiency, and ensure safe working practices. Responsibilities also include Order Entry, Invoicing, Accounts Rec , Shipping, coordinating shipments, managing schedules, and ensuring a high level of customer satisfaction through effective order fulfillment and quality control. Qualifications Strong Supervisory Skills with experience in team leadership and staff management Proficiency in Operations Management and Warehouse Management to ensure efficiency in day-to-day activities Expertise in Inventory Control, including tracking, maintaining stock levels, and reducing waste Excellent Customer Service skills to ensure high-quality service in the order fulfillment process Strong organizational and communication abilities to coordinate tasks effectively Familiarity with warehouse safety regulations and procedures Previous experience in a warehouse or logistics role is highly desirable Proficiency in Excel, PowerPoint & QuickBooks

We are seeking a highly organized, detail-driven Business Operations Coordinator to support a senior executive based in San Clemente, CA. This role is ideal for someone who thrives in a fast-paced environment, communicates exceptionally well, and takes pride in producing accurate, polished work. The Business Operations Coordinator role is a hybrid of two positions, Executive Assistant (~50% of your work) and Administrative Assistant (~50% of your work). If you enjoy staying ahead of tasks, managing details, and keeping operations running smoothly, this role offers stability, variety, and meaningful responsibility. Role Overview As the Business Operations Coordinator, you will provide direct administrative support and executive assistance, managing digital workflows, preparing documents, coordinating communication, and helping streamline day-to-day operations. You will be relied upon for professionalism, discretion, attention to detail, and your ability to stay organized while juggling multiple priorities. This is an in-person position for candidates living in or within 30 minutes of San Clemente. Responsibilities Use the digital systems provided to perform this role (we are fully digital) Draft, proofread, and prepare professional correspondence, letters, and documents Maintain calendars, schedule appointments, and coordinate meetings Organize digital files, manage email communication, and track follow-up tasks Assist with recordkeeping, data entry, and digital documentation Prepare reports, summaries, and written materials with strong attention to detail Support internal and external communication with professionalism and warmth Help organize priorities and ensure deadlines are met Use Microsoft Word, Excel, Outlook, and other digital tools efficiently Assist with errands, research, and day-to-day administrative needs Maintain confidentiality and handle sensitive information responsibly Qualifications & Skills Excellent writing, proofreading, and communication skills Honest, dependable, and committed to professional integrity Positive, professional demeanor when interacting with colleagues, partners, and vendors Fast, accurate typist (50+ WPM preferred) with strong spelling and grammar Detail-oriented with careful adherence to processes, instructions, and documentation Highly organized and able to multitask in a fast-moving environment Comfortable working in a fully digital workflow; proficient in Microsoft Word, Excel, and Outlook Quick learner with strong problem-solving skills and critical thinking ability Reliable transportation and valid driver's license Local to San Clemente or within a 30-minute commute Schedule & Compensation Full-time position, in person Monday-Friday, 9:00am - 6:00pm $17.25/ hour; 40 hours per week Stable, consistent schedule with long-term growth potential Preferred Prior experience as an Executive Assistant or Administrative Assistant Experience supporting a leadership role or managing multiple priorities Application Instructions Please include your résumé Serious applicants should provide a thoughtful cover letter explaining why you believe you are a strong fit for this role Job Type: Full-time Benefits: 401(k) 401(k) matching

Ultimate Staffing is partnering with a non-profit organization in Long Beach who is looking for an Administrative Assistant for 5-8 months covering a leave of absence. The pay is between $24-$30 an hour based on experience. Main duties this person will handle: Filing and record keeping with invoices Scheduling with calendar and coordinating meetings Meeting minutes (Must have) 2-3 meetings roughly during temp period Expense Reports - Corporate and project reports Communicate with other departments Other projects as assigned or supporting other employees/managers Candidates should have excellent written and verbal communication skills Someone who can learn and is competent, good ability to read social situations Real Estate or Property Management Experience preferred Must be organized and be able to work independently Must be good with Excel and computer software's Manager is easy going but won't have time to train for basic skills No task too small. Desired Skills and Experience Verbal communication Written communication Attention to detail Multi-Tasking Organization Calendar Management Meeting Minutes All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

About the Role We are seeking a Business Office Coordinator to support administrative and HR-related functions across multiple Orange County locations. The primary office will be Mission Viejo, with frequent travel to Anaheim and Irvine. Mileage between locations is reimbursed. This is an ideal opportunity for someone who is detail-oriented, accountable, reliable, and comfortable working independently in a fast-paced healthcare environment. Responsibilities Scan and upload documents into the HR system Create and maintain employee admission folders Develop and manage employee checklists to ensure HR compliance Verify and update employee personal information within the EMR Track and manage medical supply inventory Required Skills & Qualifications Healthcare administrative experience Strong attention to detail Ability to work independently and manage multiple priorities Computer proficient with the ability to work across multiple systems simultaneously Must have a reliable vehicle and valid car insurance Preferred Skills Experience with Workday and/or Homecare Homebase Schedule Monday - Friday, 8:00 AM - 5:00 PM

People Drive Our Success Are you enthusiastic, highly motivated, and have a strong work ethic? If yes, come join our team! At Cathay Bank - we strive to provide a caring culture that supports your aspirations and success. We believe people are our most valuable asset and we proudly foster growth and development empowering you to achieve your professional goals. We have thrived for 60 years and persevered through many economic cycles due to our team members' drive and optimism. Together we can make a difference in the financial future of our communities. Apply today! What our team members are saying: Video Clip 1 Video Clip 2 Video Clip 3 Learn more about us at cathaybank.com GENERAL SUMMARY Responsible for the creation of in-depth analyses of bank CRA performance, including recommendations on how to improve performance - lending, investments, and services. Acts as a backup for other department positions when others are out of the office. Represents the Bank at various community events and fundraisers, acts as a champion for the CRA team at internal meetings and/or events. Assist with participating in CRA service activities and other assignments that contribute to the implementation and maintenance of an effective CRA Compliance Program for the Bank. ESSENTIAL FUNCTIONS Acts as a backup for other department positions when others are out of the office (Analysts and Assistant Manager) when needed. Perform secondary reviews and ensure accuracy of CRA data as necessary for the three CRA performance tests. Ensure that all department policies and procedures are updated in a timely manner. Represent the Bank and CRA team at various community events and bank sponsored events. Along with the SVP, Director of Community Development, be actively involved in the annual Risk Control Self-Assessment. Monitor reports and prepare quarterly performance analysis, annual self-assessment, strategic plan, and annual loan goals. This documentation will be presented by the SVP, Director of Community Development at the Risk & Compliance Committee, Enterprise Risk Management and Internal Control Committee meetings. Coordinate the preparation and distribution of meeting materials for the Community Advisory Committee meetings. Prepare and distribute meeting minutes for these meetings as well as be a regular attendee at these meetings. Take a very active role in the implementation of various special projects that will positively impact the CRA program, such as the Dodd Frank Section 1071, and changes to CRA regulations. Perform other special projects, as assigned by the SVP, Director of Community Development to include but not limited to the declined small business loan referral program and Supplier Diversity. Maintain current information for the Intranet, Public File, Bulletin, forms and charts. Assist with CRA activity performance tracking in other areas as needed. Complete assigned training courses in a timely manner. QUALIFICATIONS Education: Bachelor's degree is preferable in Business, Accounting, or Finance. Experience: Minimum of three years of banking experience. Some working knowledge of accounting or loan underwriting. CRA knowledge is a plus. Knowledge of CRA software and SharePoint preferred. Skills/Ability: Strong computer skills; proficient with Microsoft Office products. Takes initiative, works independently with minimal supervision, and consistently meets deliverable dates. Professional, able to effectively interact with all levels of the Bank as well as with external partners. Good organization and analytical skills. Excellent verbal and written communication skills. Highly organized, results-oriented with strong attention to detail and good follow-through skills. Enthusiastic and self-motivated. Willingness to work overtime occasionally to accomplish and meet deadlines, and to attend CRA activities. Ability to work offsite to perform service hours and attend CRA activities. OTHER DETAILS $33.65 - $48.08 / hour Pay determined based on job-related knowledge, skills, experience, and location. This position may be eligible for a discretionary bonus. Cathay Bank offers its full-time employees a competitive benefits package which is a significant part of their total compensation. It is our goal to provide employees with a comprehensive benefits package to fit their needs which includes, coverage for medical insurance, dental insurance, vision insurance, life insurance, long-term disability insurance, and flexible spending accounts (FSAs), health saving account (HSA) with company contributions, voluntary coverages, and 401(k). Cathay Bank may collect personal information from potential job candidates and applicants. For more information on how we handle personal information and your applicable rights, please review our Privacy Policy. Cathay Bank is an Equal Opportunity and Affirmative Action Employer. We welcome applications for employment from all qualified candidates, regardless of race, color, ethnicity, ancestry, citizenship, gender, national origin, religion, age, sex (including pregnancy and related medical conditions, childbirth and breastfeeding), reproductive health decision-making, sexual orientation, gender identity and expression, genetic information or characteristics, disability or medical condition, military status or status as a protected veteran, or any other status protected by applicable law. Click here to view the "Know Your Rights: Workplace Discrimination is Illegal" Poster: Poster- English Poster- Spanish Poster- Chinese Traditional Poster- Chinese Simplified Cathay Bank endeavors to make **************************** to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact, Mickey Hsu, FVP, Employee Relations Manager, at or . This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Provides basic secretarial/administrative support to non-executive employees or groups in the Bank. Performs routine administrative duties to including filing, typing, appointment scheduling, and preparation of business presentations/communications. Schedule appointments and maintain calendar for manager. Greet clients and visitors at front desk and perform clerical tasks such as mail distribution and filing. Schedule meeting rooms and make transportation arrangements as needed. Prepare disbursements and billings for approval. Maintains financial expense records. We are looking for someone that will be making calls to customers and vendors while working with sales reps to obtain documentation. *Job Type & Location* This is a Contract position based out of Orange, CA. *Pay and Benefits*The pay range for this position is $20.00 - $24.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) *Workplace Type*This is a fully onsite position in Orange,CA. *Application Deadline*This position is anticipated to close on Jan 14, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Essential Duties And Responsibilities Other duties may be assigned. Provide data entry and retrieval for web-based electronic data system: Enter, maintain, and retrieve data for ongoing program analyses, maintenance, and accreditation. Assist in creating reports for the Physician Assistant Studies program, institution, and accrediting organization. Verify Preceptor credentials upon initial contact and maintain documentation annually. Monitor Clinical Site Affiliation Agreements and coordinate for renewals as needed. Provide CME Certification as necessary to active PA preceptors and maintain documentation thereof. Upkeep documentation of affiliate faculty status. Monitor students for entrance into the clinical year by verifying the following: immunization records, drug screen, background screen, OSHA and HIPPA training certificates, signed waiver to release medical information to clinical sites, ACLS / BLS , and student emergency contacts. Coordinate OSHA safety training prior to entrance into the clinical year. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with the clinical year scheduling process, including preceptor and student notification of clerkship schedules. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with scheduling and coordinating call-back days and clinical orientation. Data collection and analysis: Input and extract data concerning end-of-rotation exam scores and performance trends. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with students reporting to clinical sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with community outreach for recruitment of clinical preceptors and sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with maintaining relationships/PR with preceptors such as sending Christmas cards, newsletters, awards, and invitations to graduation ceremonies. Act as liaison between Graduate Admissions Department and the Physician Assistant Studies program: answer telephone and email inquiries, review and filter PA program applications, initiate applicants' interview files, and assist in administering screening tests. Must have a valid and current California driver's license.

Job Description The Regional Admin Specialist provides essential administrative support to ensure accurate file management, documentation quality, and workflow execution across all shops in the assigned region. This role supports centralized administrative processes, including RO closing, reopen handling, file corrections, and documentation verification, to maintain Puget's operational and compliance standards. The Regional Admin works closely with the Regional Admin Leader and shop teams to ensure files are complete, accurate, and ready for billing. As Puget grows, this role may support additional administrative functions, process improvements, or regional initiatives aligned with enhancing operational consistency and financial accuracy. Job Duties/Responsibilities: Support daily administrative review of repair orders to ensure files are complete and ready for processing. Communicate with shop teams, including center leaders, estimators, parts personnel, and leadership, to help resolve routine file or documentation questions. Manage incoming requests through the regional admin workflow and ensure items are handled accurately and in a timely manner. Work closely with team members and the Regional Admin Leader to maintain consistency in administrative processes across the region. Review available reports and tools to identify items that need attention or follow-up. Assist with coordinating administrative workflow between Operations and internal departments as needed. Help maintain regular administrative reporting and updates used by leadership. Escalate issues or patterns that impact administrative accuracy or require additional review. Follow company policies, insurance requirements, and internal procedures related to documentation and file handling. Support ongoing improvements to administrative processes as the program develops and expands. Skills/Qualifications: 3+ years of administrative experience in the Collision industry strongly preferred. CCC One experience strongly preferred. High proficiency using Microsoft 365 applications (Excel, Teams, SharePoint) Strong documentation and organizational skills. Detail orientated. Position may require the ability to travel occasionally for training, meetings and check-ins. Prominent level of integrity and maintains confidentiality of the company, employees at all times.

Under minimal supervision of UEC's Executive Director, the Executive Assistant will work independently to: Executive Support * Manage the Executive Director's calendar, coordinate high-level internal and external meetings, and assist with campus-wide initiatives * Draft and edit executive communications, reports, policy drafts, and presentation materials * Support the planning and execution of special events and board engagements led by the Executive Office * Maintain discretion in handling sensitive and confidential matters with campus and community stakeholders Governance & Board Administration * Coordinate UEC Board of Directors and subcommittee meetings (e.g., Audit, Finance, Commercial Enterprises, Campus Dining Advisory, Campus Bookstore Advisory). * Prepare agendas, meeting packets, and official minutes; manage logistics, notifications, and public documentation in alignment with compliance guidelines. * Maintain governance records and follow up on board action items. Business Operations Coordination * Schedule and support meetings for internal business units and advisory committees. * Assist with monthly invoices and respond to vendor inquiries in coordination with Finance. * Support vendor engagement and communications across departments, including procurement tracking, file routing, and service coordination in collaboration with the Business Operations Manager. * Assist with file management and organization efforts to increase accessibility of shared drives and physical records across UEC departments. * Update website content, manage Pepsi product inventory, and assist with social media coordination in collaboration with the Business Operations team. HR/Payroll Administrative Support Provide logistical and clerical support for HR and Payroll-related tasks, including: * Scheduling meetings and training. * Collecting and organizing employment-related documentation. * Supporting timekeeping and document routing workflows. * Preparing communications related to HR updates and programs. * Serve in a supporting role to the Human Resources Manager to help coordinate HR activities and maintain efficient recordkeeping practices. * Serve as a support liaison to reduce the administrative burden on HR and Payroll staff. Sponsored Programs Operating Agreement Support * Provide limited administrative support to ensure UEC fulfills documentation and process requirements under the Sponsored Programs Administration (SPA) operating agreement. * Assist with internal routing of forms requiring signatures and tracking of travel, reconciliation, or compliance-related documentation in collaboration with the UEC Executive Office. * This support is not a direct assistant role to SPA but contributes to maintaining operational alignment between UEC and SPA processes. General Administrative Support & Supervision * Serve as the point of contact for Executive Office inquiries and communication. * Supervise part-time staff and student assistants as assigned. * Assist in organizing, digitizing, and maintaining shared files and documentation across multiple departments. * Coordinate office supplies, vendor contracts, service orders, and related administrative needs. * Perform other duties assigned in support of enterprise success.

Headquartered in the United States, TP-Link Systems Inc. is a global provider of reliable networking devices and smart home products, consistently ranked as the world's top provider of Wi-Fi devices. The company is committed to delivering innovative products that enhance people's lives through faster, more reliable connectivity. With a commitment to excellence, TP-Link serves customers in over 170 countries and continues to grow its global footprint. We believe technology changes the world for the better! At TP-Link Systems Inc, we are committed to crafting dependable, high-performance products to connect users worldwide with the wonders of technology. Embracing professionalism, innovation, excellence, and simplicity, we aim to assist our clients in achieving remarkable global performance and enable consumers to enjoy a seamless, effortless lifestyle. TP-Link Systems is seeking a reliable and detail-oriented Warehouse Administrative Support Specialist to support daily operations across our two warehouse locations in Chino, CA. This role plays a key part in ensuring smooth coordination of warehouse administrative activities, logistics support, and general office needs. Requirements Key Responsibilities: Provide administrative and facilities support for warehouse operations and office areas. Coordinate snack deliveries and manage lunch schedules across warehouse locations. Schedule and organize team meetings and events. Assist with shipping and receiving activities, including tracking, sorting, and distributing incoming and outgoing packages. Transport assets, supplies, and equipment between warehouse sites as needed. Maintain organized inventory of office and warehouse supplies, ensuring areas are well-stocked and orderly. Support general warehouse logistics, including event setup, workstation moves, and basic equipment adjustments. Partner with warehouse and operations staff to ensure timely completion of tasks and smooth daily workflows. Open, track, and close work orders for HVAC, plumbing, janitorial, pest control, and other vendor services. Qualifications: Background in logistics, facilities support, or handyman work preferred. Ability to handle vendors and buying of office/warehouse supplies and to negotiate pricing. Proficient in Microsoft Office 365. Ability to help put together presentations. Ability to lift and move up to 50 lbs safely. Strong organizational skills and attention to detail. Reliable, punctual, and able to work both independently and as part of a team. Valid driver's license and ability to travel between locations, as needed. High School diploma or some college preferred Work Environment: On-site role, supporting multiple facilities. Requires moderate physical activity, including lifting, bending, and carrying items. Benefits Salary range: $26-30/hr (depending on experience) Free snacks and drinks, and provided lunch on Fridays Fully paid medical, dental, and vision insurance (partial coverage for dependents) Contributions to 401k funds Bi-annual reviews, and annual pay increases Health and wellness benefits, including free gym membership Quarterly team-building events At TP-Link Systems Inc., we are continually searching for ambitious individuals who are passionate about their work. We believe that diversity fuels innovation, collaboration, and drives our entrepreneurial spirit. As a global company, we highly value diverse perspectives and are committed to cultivating an environment where all voices are heard, respected, and valued. We are dedicated to providing equal employment opportunities to all employees and applicants, and we prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Beyond compliance, we strive to create a supportive and growth-oriented workplace for everyone. If you share our passion and connection to this mission, we welcome you to apply and join us in building a vibrant and inclusive team at TP-Link Systems Inc. Please, no third-party agency inquiries, and we are unable to offer visa sponsorships at this time.

Job DescriptionBenefits: Flexible schedule Opportunity for advancement A dedicated and detail-oriented Administrative Assistant / Personal Assistant is needed to support a physician and management team . This unique role includes organizing professional documents and records, as well as providing personal support with home office organization and related tasks. The ideal candidate is organized, trustworthy, proactive, and skilled at balancing a blend of administrative and personal assistant duties. Selected candidate will have a background check. Key Responsibilities: Clinic Administrative Duties: Organize and maintain medical and administrative records Prepare and process paperwork, forms, and correspondence Assist with filing, and insurance documentation Maintain a clean, organized front desk and office area Provide general administrative support as needed Answer phones, take and respond to messages, and route calls as needed Manage business and personal calendar Coordinate with clinic and management staff as needed Personal Assistant Duties: Organize and maintain household paperwork, bills, and important documents Manage personal files and digital records to ensure easy access and order Coordinate household schedules and reminders (appointments, maintenance, etc.) Assist with home organization projects and filing systems Qualifications: Prior experience in administrative and/ or personal assistant roles preferred Excellent organizational and time-management skills Strong communication skills (written and verbal) High level of discretion and professionalism Ability to work independently and manage multiple responsibilities Comfortable handling both professional and personal tasks Proficiency in Microsoft Office, Excel and CRM software Valid drivers license and reliable transportation (for errands) Compensation & Benefits: Competitive Compensation Flexible Schedule Opportunity for Growth How to Apply: Please send your resume and a brief cover letter to ***************************, using the subject line: Administrative Assistant / PA Application [Your Name].