Administrative specialist jobs in Colton, CA

Join Yorke Engineering, LLC, an Environmental Consulting leader in California that implements Environmental Engineering and Compliance solutions for our clients throughout the western US. We're a family-owned and operated company with over 90 employees. We are looking for a sharp and reliable Executive Personal Assistant. This is a part-time or full-time position based on the candidate's preferences at 30-40 hours per week from our corporate office in San Juan Capistrano, CA during our normal business hours. We offer a full benefits package including Paid Time Off, Holidays, Full Medical/Dental/Vision, along with a 401k with a generous company match for full-time staff. Position Summary: The Executive Personal Assistant assists the Executive Management team by learning the needs of the Executive team and taking on a variety of personal and company responsibilities to create more availability for the Executive Management team to focus on top priorities. The position requires a professional individual with a high standard of quality, efficiency, and organization. This position will require the candidate to prioritize multiple responsibilities. The candidate will be required to think critically and solve problems in a self-sufficient manner with support provided as needed. The candidate responsibilities and qualifications will include: Support Executive Management with special assignments including: Ensure the Executive Management team is fully prepared for leading staff training presentations by creating, organizing, and distributing presentation materials; Record and accurately file key takeaways, decisions, and action items following client presentations, internal-staff meetings, and training events; Create content for a variety of tasks using Excel, PowerPoint, and Word formats; Create content, messaging, and activities for Staff Meeting, holiday party, and special events support; Prepare, print, and organize training materials for clients and staff; Coordinate projects between Executive Management and employees; Collect client feedback and help company leaders create training opportunities based on key improvement areas; Special projects and filing in SharePoint. Manage Outlook calendars and filter emails based on priorities; Submit expense reports and schedule travel; Team-driven individual that's motivated to support other team members when needed; Schedule and complete personal tasks for example: Grocery shopping, mail processing, copying keys, schedule appointments, and returning items to vendors or stores; Supervise vendors for home maintenance, renovations, and landscaping; Car services drop-off pickups for routine maintenance. Candidate Qualifications include: Associates degree or Bachelor's degree from an accredited university with minimum GPA of 3.2; GPA will be verified; 8-12+ years of professional experience, most recently as an Executive and/or Personal Assistant for 3+ years; Solid organizational skills including the ability to multi-task, prioritize, and work independently; Excellent verbal and written communication skills; Available to work in-office at our San Juan Capistrano office during business days; Strong software skills including Microsoft Office 365: Outlook, SharePoint, Word, Excel, and PowerPoint.

Litigation Legal Secretary - Orange County, CA We are seeking an experienced Litigation Legal Secretary to join our Orange County office. This role supports a dynamic team of attorneys focused on employment and labor law, providing a full range of administrative and legal support. Key Responsibilities Maintain and update electronic case files following established protocols. Prepare and revise correspondence, pleadings, discovery submissions, and arbitration/mediation documents for agency, state, and federal matters. Assist with administrative filings and exhibit preparation for various proceedings. Manage attorney calendars, ensuring compliance with filing deadlines. Complete monthly expense reports and assist with client invoicing. Monitor CLE requirements and assist with bar admissions as needed. Coordinate travel arrangements, including flights, hotels, and transportation. Prepare trial notebooks and proofread legal documents. Run conflict checks and open new client engagements. Maintain awareness of current cases and projects for assigned attorneys. Handle confidential and time-sensitive materials. Perform other administrative duties as assigned. Qualifications Experience: Minimum 5 years of legal secretary experience, preferably in labor and employment law. Technical Skills: Proficiency in ECF and California state e-filing systems. Experience with document management systems (e.g., NetDocs). Strong knowledge of Windows environment, including Word and Outlook. Familiarity with billing software (e.g., InTapp) and expense reporting tools (e.g., Concur) is a plus. Legal Knowledge: Understanding of state and federal rules, procedures, and legal terminology. Additional Skills: Ability to support multiple attorneys simultaneously. Trial preparation experience is a plus. Excellent verbal/written communication and proofreading skills. Strong organizational skills and ability to manage multiple priorities. Reliable, punctual, and detail-oriented. Education: Associate degree or bachelor's degree preferred; equivalent experience considered. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Schedule: Monday-Friday, 8:30AM-3:00PM (25 - 30 hrs/week; hours may increase) Compensation: $25/hr We're hiring a highly organized, proactive, and reliable Administrative Assistant to support a private family office in Irvine. This role is perfect for someone who thrives in a calm, relationship-driven environment and enjoys keeping schedules, communication, and office operations running smoothly. What You'll Do Manage a detailed daily calendar, including personal, medical, and wellness appointments Coordinate weekly schedules for support staff and send real-time updates as plans shift Communicate daily with internal stakeholders via text and email Assist with invoice processing and follow a clear approval workflow Provide light tech support (Mac preferred) Maintain organization, confidentiality, and a steady flow of communication throughout the day Who You Are Experienced in administrative or executive support Highly emotionally intelligent, mature, and discreet Excellent with time management, coordination, and follow-through Comfortable working on a Mac and handling light tech troubleshooting Calm, organized, proactive, and dependable Notary experience is a plus Name: All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Japanese Bilingual Office Administrator A consumer-goods trading company is seeking a qualified Japanese-Bilingual Office Administrator. The position is responsible for general administration, accounting support using QuickBooks, employee benefits coordination, invoice creation assistance, etc. You must be able to come into the office everyday. Essential Duties(Subject to Change) Serve as the primary point of contact for office inquiries, both internal and external, utilizing both English and Japanese. Manage office supplies inventory, place orders, and ensure the office environment is organized and operating efficiently. Handle incoming and outgoing correspondence, including mail, email, and shipments. Maintain accurate and confidential company records, files, and databases. Provide accounting support using QuickBooks, including data entry, bank reconciliation assistance, and expense report processing. Coordinate employee benefits enrollment, changes, and inquiries, serving as a liaison with external benefits providers. Assist with basic HR administrative tasks, such as new hire onboarding paperwork and maintaining personnel files. Perform other duties as assigned by a supervisor or management. Working Hours, Working style Mon-Thu:9:00am - 6:00pm, Fri 10am-6:00pm(OT as needed) Working Location Near Baldwin Park, CA Qualifications Proficiency in both English and Japanese (spoken and written) is required. At least 1-2 years of experience in a related administrative or office support field is required. Proficient in Microsoft Office Suite, especially Excel (e.g., creating spreadsheets, using formulas, and generating reports). Experience with QuickBooks or similar accounting software is highly preferred. Strong communication and relationship-building skills, with a customer-focused mindset. Capable of working independently and managing time effectively. Flexibility to complete tasks as required. Salary/Benefit $25 - $27/hour DOE (during 3 month probation); $28 - $29/hour after probation review. Bonus opportunities based on company performance Medical, Dental, Vision Insurance Paid Holiday Paid Vacation Sick Leave

Now Hiring: Administrative Assistant Assignment: Temp to Hire Pay Rate: $21.50 - $23.00/hr Are you an organized, proactive, and detail-driven professional who thrives in a fast-paced, mission-focused environment? Do you enjoy being the go-to person who keeps everything running smoothly behind the scenes? If you're ready to support a dynamic team and make a real impact, we want to meet you! Why You'll Love This Role You'll work directly with the Program Director and leadership team, serving as the central hub of information, organization, and communication. This is the perfect role for someone who enjoys meaningful work, variety in their day, and opportunities to take initiative. What You'll Do Serve as the professional face of the program supporting employees, partners, stakeholders, and leadership with a positive attitude Draft, respond to, and manage correspondence on behalf of the Program Director Organize division contracts, financial documents, communications, and staff structure Schedule meetings, prepare materials, distribute minutes, and compile reports Gather information from team members and field questions from customers and stakeholders Conduct research, investigate concerns, and provide timely follow-up Maintain confidential documents and controlled files Create, update, and develop program and financial reports Keep program plans up-to-date to provide leadership with a clear and accurate project outlook Screen calls and assist with inquiries using knowledge of division programs and policies Process workers' compensation incident reports and coordinate claims with HR Train or provide guidance to support staff when needed Assist with additional projects, overtime, and coverage as assigned What You Should Know Knowledge of: Proper grammar, spelling, punctuation, and professional communication Office procedures, filing systems, and business correspondence Research, data collection, and analysis techniques Ability to: Represent and support the Program Director with professionalism and confidentiality Communicate clearly on behalf of leadership Operate standard office equipment and software (MS Word, Excel, Access, PowerPoint, Outlook, Adobe) Safely operate an agency or personal vehicle for official business Minimum Qualifications Associate degree OR at least 1 year of administrative experience, including: Collecting & analyzing information Supporting management Composing and routing correspondence Maintaining files and records Preparing agendas and reports If you're looking for a role where your organizational talent, communication skills, and initiative truly shine, this is the opportunity for you! Email your résumé to: Daisy - ************************* or Call: ************

Duration: 2-Month Temporary Assignment About the Role: We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and front desk reception for a short-term assignment. This role is ideal for someone who thrives in a fast-paced environment and enjoys providing exceptional administrative support. Key Responsibilities: Cover Front Desk Manage incoming calls, emails, and correspondence Schedule meetings and maintain calendars Prepare and organize documents, reports, and presentations Assist with data entry and maintain accurate records Support general office tasks and special projects as needed Qualifications: Previous experience in an administrative or office support role Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) Excellent communication and organizational skills Ability to prioritize tasks and meet deadlines Professional demeanor and attention to detail Schedule: Monday - Friday 8am to 5:00 pm Pay Rate: $20 Start Date: Immediate Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

Hybrid's humble beginnings started in 1997 in the back of a print shop designing, selling, and printing tee shirts. Today, Hybrid is a global apparel industry powerhouse in brand and licensing management. Hybrid provides its expertise and fully vertical operations capability - design, merchandising, development, sourcing, production, and distribution - to a broad suite of branded, licensed, generic, and private label partners. Hybrid's full-service apparel design and manufacturing expertise extends across the apparel category, including knits, woven tops, bottoms, tees, and accessories. As our organization has evolved, so has our philosophy of doing business. We have made concerted efforts to remove ourselves from the antiquated approach of other apparel manufacturers and doing things differently has been our focus. We are building a company ethos that breeds innovation, collaboration, integrity and excellence in customer service. What is my role? Work closely with the Senior Account Manager in conjunction with other various departments to assist in the daily functions of managing the orders and accounts. What You'll Do License Approvals Support AM working with Licensing Dept. on license approvals: Route lines sheets for concept approval Check concept/PP approval status Request Production Line sheets (as needed) Samples Submit sample requests (enter CPS) Ensure samples requested cover customer and license requirements Order blanks for domestic samples, if needed Follow up on sample needs with Import or Domestic team Review sample and check against customer CAD Prep and send PP samples to customer (as needed) Include any special tags or special instruction as required by account Prep and send TOP samples to customer (as needed) Include any special tags or special instruction as required by account Packages Prep and send packages as needed for customers with guidance from AM. Keep log and track packages as needed with AM Miscellaneous Prep and build Development Project Requests Prep and build Worksheets for costing or orders What You'll Need BA or AA in a Fashion related field preferred 1-2 years' experience in account management within the apparel industry Detail oriented and very organized This position must push for results and constantly follow up with others. Good communication skills Proficient with MS Office and Excel. Computer comfort as all tasks are done on various programs (i.e. sample portal, unity, art portal, inventory portal) Able to work in hectic environment and with tight deadlines Need to be able to juggle many tasks simultaneously Ability to work until the job is done. There are often extra hours spent at end of day. Must be self-motivated and comfortable working without constant managerial follow up Hybrid Apparel is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Hoag Health, the top-ranked health system in Orange County, CA, is seeking an experienced Dermatology Advanced Practice Provider (PA or NP) to join our skin-cancer-focused program in Irvine, CA. This is a full-time, outpatient position within a rapidly growing specialty service dedicated exclusively to skin cancer diagnosis, surveillance, and management. Our program is built around a multidisciplinary team with deep expertise in cutaneous oncology. Patients receive highly specialized care supported by advanced technology, including Mohs micrographic surgery, Vectra WB360 3D total-body imaging, and comprehensive dermoscopic monitoring. We emphasize accurate early detection, evidence-based management, and reducing unnecessary biopsies through high-quality imaging and dermoscopy. This position offers the chance to practice at the leading edge of skin cancer care, using state-of-the-art tools within a program known for innovation, precision, and exceptional outcomes. Details: Fulltime position. Schedule is Monday - Friday Outpatient-based position working in clinic setting Clinic location: Irvine, CA Comprehensive Team including: Dermatologist/Mohs Micrographic Surgeon, Medical Oncologists, Radiation Oncologists, Nurse Navigator Compensation: Competitive Compensation Package Base guaranteed salary Comprehensive benefit package: Medical, dental, vision, PTO, retirement (401k with a match) Generous paid time off policy CME stipend of $2,000 annually Malpractice coverage provided Hoag Health qualifies for public student loan forgiveness Qualifications: Has prior dermatology experience Is competent and confident in dermoscopy (preferred requirement); training will be offered from leading dermscopy expert to upscale the skill Thrives in a focused specialty environment rather than general or cosmetic dermatology Values patient continuity and the opportunity to build long-term, meaningful relationships Appreciates working with autonomy while supported by a highly collaborative team Graduate from a Physician Assistant or Nurse Practitioner training program, evidence of satisfactory performance and completion of proctoring requirements Current license in good standing to practice as a Physician Assistant or Nurse Practitioner in the state of California Current and active DEA licensure Current BLS and ACLS certification Excellent communication skills and interest in working in a collaborative / team-oriented environment are a must. Epic EMR experience is preferred but not required Contact: Steven Yi Physician Consultant ******************

Essential Duties And Responsibilities Other duties may be assigned. Provide data entry and retrieval for web-based electronic data system: Enter, maintain, and retrieve data for ongoing program analyses, maintenance, and accreditation. Assist in creating reports for the Physician Assistant Studies program, institution, and accrediting organization. Verify Preceptor credentials upon initial contact and maintain documentation annually. Monitor Clinical Site Affiliation Agreements and coordinate for renewals as needed. Provide CME Certification as necessary to active PA preceptors and maintain documentation thereof. Upkeep documentation of affiliate faculty status. Monitor students for entrance into the clinical year by verifying the following: immunization records, drug screen, background screen, OSHA and HIPPA training certificates, signed waiver to release medical information to clinical sites, ACLS / BLS , and student emergency contacts. Coordinate OSHA safety training prior to entrance into the clinical year. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with the clinical year scheduling process, including preceptor and student notification of clerkship schedules. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with scheduling and coordinating call-back days and clinical orientation. Data collection and analysis: Input and extract data concerning end-of-rotation exam scores and performance trends. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with students reporting to clinical sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with community outreach for recruitment of clinical preceptors and sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with maintaining relationships/PR with preceptors such as sending Christmas cards, newsletters, awards, and invitations to graduation ceremonies. Act as liaison between Graduate Admissions Department and the Physician Assistant Studies program: answer telephone and email inquiries, review and filter PA program applications, initiate applicants' interview files, and assist in administering screening tests. Must have a valid and current California driver's license.

The Regional Admin Specialist provides essential administrative support to ensure accurate file management, documentation quality, and workflow execution across all shops in the assigned region. This role supports centralized administrative processes, including RO closing, reopen handling, file corrections, and documentation verification, to maintain Puget's operational and compliance standards. The Regional Admin works closely with the Regional Admin Leader and shop teams to ensure files are complete, accurate, and ready for billing. As Puget grows, this role may support additional administrative functions, process improvements, or regional initiatives aligned with enhancing operational consistency and financial accuracy. Job Duties/Responsibilities: Support daily administrative review of repair orders to ensure files are complete and ready for processing. Communicate with shop teams, including center leaders, estimators, parts personnel, and leadership, to help resolve routine file or documentation questions. Manage incoming requests through the regional admin workflow and ensure items are handled accurately and in a timely manner. Work closely with team members and the Regional Admin Leader to maintain consistency in administrative processes across the region. Review available reports and tools to identify items that need attention or follow-up. Assist with coordinating administrative workflow between Operations and internal departments as needed. Help maintain regular administrative reporting and updates used by leadership. Escalate issues or patterns that impact administrative accuracy or require additional review. Follow company policies, insurance requirements, and internal procedures related to documentation and file handling. Support ongoing improvements to administrative processes as the program develops and expands. Skills/Qualifications: 3+ years of administrative experience in the Collision industry strongly preferred. CCC One experience strongly preferred. High proficiency using Microsoft 365 applications (Excel, Teams, SharePoint) Strong documentation and organizational skills. Detail orientated. Position may require the ability to travel occasionally for training, meetings and check-ins. Prominent level of integrity and maintains confidentiality of the company, employees at all times.

Join the BenQ Team! Are you ready to be a part of a globally trusted brand where cutting-edge technology meets exceptional talent? BenQ is an award-winning display solutions provider for lifestyle and business, including gaming monitors, projectors, and interactive displays like BenQ Board for education. Our core values focus on "Bringing Enjoyment 'N' Quality to Life." We are seeking a detail-oriented and customer-focused Administrative Specialist to join our Product Manager team. This role requires providing administrative, operational, and logistical support for various product and channel program-related initiatives, as well as supporting sales and product teams. Duties & Responsibilities: Maintaining and updating product information, specifications, and pricing across various platforms and systems Ensuring the accuracy and consistency of product data, resolving discrepancies, and managing product-related documentation Work closely with product managers, sales, and logistics to drive sales and marketing enablement tasks Collaboration and cross-functional communication in the company to plan and implement multiple product improvement initiatives, while also ensuring seamless workflow and alignment with company objectives Strong ability to manage multiple tasks, handle multiple priorities effectively, maintain organized product data, and ensure smooth operations Conduct regular weekly, monthly, and quarterly reports such as POS, aging, production, and channel inventory status, and team member performance tracking, and report progress to the leadership group Providing customer service related to product setups and other inquiries Performs other duties as assigned Required Experience, Knowledge, Skills, and Abilities: 3+ years of work experience in a business or sales administrative role Oracle experience is a plus Proficient business software skills (Microsoft Suite and Outlook) Excellent time management, analytical, and organizational skills; strong attention to detail Relationship builders with excellent interpersonal, effective oral and written communication, problem-solving, and presentation skills are a must Strong team player who collaborated well with others to solve problems, flexible and adaptable Education: Bachelor s degree required Compensation: Based on experience, we offer a very competitive base salary plus bonus Position Type: Full Time Office-Based

Job DescriptionPERSONAL/EXECUTIVE ASSISTANT The Personal/Executive Assistant will be a high-performing and serve as the right hand to the CEO, helping to provide on-the-ground support to the CEO across both personal and business matters. This position is ideal for a highly organized, proactive individual who is flexible and detail-oriented, adept at managing various tasks and supporting the daily personal activities of the CEO. This is a unique opportunity to be involved in a dynamic team with an amazing culture. ESSENTIAL DUTIES AND RESPONSIBILITIES The essential functions include, but are not limited to the following: From managing complex travel itineraries and conducting in-depth research to handling special projects and anything else that comes your way, this position requires someone who thrives on variety and can juggle diverse responsibilities with ease Manage and coordinate extensive travel logistics, ensuring all arrangements are handled seamlessly Oversee and execute complex and last-minute problem-solving tasks efficiently Maintain high standards of organization, precision, and accountability in all aspects of the role Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executives behalf. Deals with International group of important external callers and visitors as well as internal contacts at all levels of the organization. Organizing meetings, including scheduling, sending reminders, and organizing any necessary details. Managing the executives calendar, including making appointments and prioritizing the most sensitive matters. Translate between Executive and external/internal individuals Will be required to travel Internationally 25% Other duties assigned as needed. JOB SKILLS AND QUALIFICATIONS Must be Bilingual (Fluent in Mandarin and English) Must be able to read/write in Mandarin and English MBA or a combination of Bachelors and experience Must be highly organized, proactive individual who is flexible and detail-oriented, adept at managing various tasks and supporting the daily personal activities of the CEO Technologically savvy and extremely proficient with complete Microsoft Office Suite (Word, Excel, PowerPoint, Publisher, Outlook), Adobe Suite including Acrobat Excellent written, oral, and interpersonal communication skills are a must* Strong organizational skills, ability to prioritize, take independent initiative for action within areas of responsibility and attention to detail. Time management and ability to meet deadlines Must be able to travel

Job Description Headquartered in the United States, TP-Link Systems Inc. is a global provider of reliable networking devices and smart home products, consistently ranked as the world's top provider of Wi-Fi devices. The company is committed to delivering innovative products that enhance people's lives through faster, more reliable connectivity. With a commitment to excellence, TP-Link serves customers in over 170 countries and continues to grow its global footprint. We believe technology changes the world for the better! At TP-Link Systems Inc, we are committed to crafting dependable, high-performance products to connect users worldwide with the wonders of technology. Embracing professionalism, innovation, excellence, and simplicity, we aim to assist our clients in achieving remarkable global performance and enable consumers to enjoy a seamless, effortless lifestyle. TP-Link Systems is seeking a reliable and detail-oriented Warehouse Administrative Support Specialist to support daily operations across our two warehouse locations in Chino, CA. This role plays a key part in ensuring smooth coordination of warehouse administrative activities, logistics support, and general office needs. Requirements Key Responsibilities: Provide administrative and facilities support for warehouse operations and office areas. Coordinate snack deliveries and manage lunch schedules across warehouse locations. Schedule and organize team meetings and events. Assist with shipping and receiving activities, including tracking, sorting, and distributing incoming and outgoing packages. Transport assets, supplies, and equipment between warehouse sites as needed. Maintain organized inventory of office and warehouse supplies, ensuring areas are well-stocked and orderly. Support general warehouse logistics, including event setup, workstation moves, and basic equipment adjustments. Partner with warehouse and operations staff to ensure timely completion of tasks and smooth daily workflows. Open, track, and close work orders for HVAC, plumbing, janitorial, pest control, and other vendor services. Qualifications: Background in logistics, facilities support, or handyman work preferred. Ability to handle vendors and buying of office/warehouse supplies and to negotiate pricing. Proficient in Microsoft Office 365. Ability to help put together presentations. Ability to lift and move up to 50 lbs safely. Strong organizational skills and attention to detail. Reliable, punctual, and able to work both independently and as part of a team. Valid driver's license and ability to travel between locations, as needed. High School diploma or some college preferred Work Environment: On-site role, supporting multiple facilities. Requires moderate physical activity, including lifting, bending, and carrying items. Benefits Salary range: $26-30/hr (depending on experience) Free snacks and drinks, and provided lunch on Fridays Fully paid medical, dental, and vision insurance (partial coverage for dependents) Contributions to 401k funds Bi-annual reviews, and annual pay increases Health and wellness benefits, including free gym membership Quarterly team-building events At TP-Link Systems Inc., we are continually searching for ambitious individuals who are passionate about their work. We believe that diversity fuels innovation, collaboration, and drives our entrepreneurial spirit. As a global company, we highly value diverse perspectives and are committed to cultivating an environment where all voices are heard, respected, and valued. We are dedicated to providing equal employment opportunities to all employees and applicants, and we prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Beyond compliance, we strive to create a supportive and growth-oriented workplace for everyone. If you share our passion and connection to this mission, we welcome you to apply and join us in building a vibrant and inclusive team at TP-Link Systems Inc. Please, no third-party agency inquiries, and we are unable to offer visa sponsorships at this time.

Job Description The Franchise Administration Specialist plays a vital role in supporting the operational and administrative functions of the Franchise Department. This position provides essential sales support to the Franchise Sales & Development Managers and Department Head, ensures seamless cross-functional collaboration, manages key documentation and reporting processes, and contributes to the overall efficiency and success of franchise development initiatives. Essential Functions SPECIFIC KEY RESULT AREA (KRA): 1. Administrative & Sales Support Provide day-to-day administrative support to the Franchise Sales & Development team and Department Head. Manage and maintain the department calendar, scheduling meetings, deadlines, and key milestones. Coordinate and track franchise sales activities, including lead follow-ups, application processing, and onboarding documentation. Prepare and distribute internal and external correspondence, presentations, and reports. 2. Customer and RM & Data Management Administer and maintain the Customer Relationship Management (CRM) platform, ensuring accurate and up-to-date data entry and reporting. Generate and distribute monthly reports, including key performance indicators (KPIs), pipeline status, and territory development metrics. Support data analysis to identify trends, opportunities, and areas for improvement. 3. Cross-Functional Coordination Serve as a liaison between the Franchise Department and other internal teams (e.g., Legal, Marketing, Operations, Real Estate). Coordinate the flow of information and documentation between departments to support franchisee onboarding and development. Assist in the preparation and execution of franchise-related events, conferences, and meetings. 4. Legal & Compliance Support Manage the administration of franchise legal agreements and documentation in collaboration with internal legal counsel. Track the status of franchise agreements, amendments, renewals, and compliance documentation. Ensure timely and accurate communication between legal, franchise teams, and franchisees. Job Specifications Education: Associate or bachelor's degree in business administration, Marketing, or a related field. Experience: At least 3 years of experience in administrative support, preferably in franchising, sales, or operations or any equivalent combination of education and experience from which comparable knowledge, skills, and abilities have been achieved. Competencies, Capabilities and Other Qualifications Proficiency in Customer Relationship Management (CRM) systems (e.g., Salesforce, HubSpot) and Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). Strong organizational and time-management skills with the ability to manage multiple priorities. Excellent written and verbal communication skills. High attention to detail and accuracy. Ability to work independently and collaboratively in a fast-paced environment. Administrative efficiency and organization CRM and data management Communication and interpersonal skills Cross-functional collaboration Problem-solving and adaptability Confidentiality and professionalism Behavioral Attributes (manifest these Company Values): Customer Focus Speed with Excellence Humility to listen and learn Spirit of Family and Fun Integrity We use eVerify to confirm U.S. Employment eligibility.

Zymo Research is looking for a dynamic individual to join our NetSuite Team! This role focuses on NetSuite system administration rather than heavy coding or software development. However, having a logical understanding of programming-or interest in learning development-would be a plus and can be explored if the skillset is present. Join us in making a meaningful impact! Essential Duties and Responsibilities: Documenting Current and New Scripts Support Users in day-to-day needs Develop automation to improve day to day efficiency Participate in project meetings and contribute to larger projects Additional Responsibilities Assist in testing systems Engage in Continuous learning about NetSuite and Business operations Education and Experience: Recommended Majors / Degree Background: Information Systems (MIS / Management Information Systems). Information Technology (IT). Computer Information Systems (CIS) / Business Technology. Computer Science (CS) / Data Science. Technical Skills: Basic understanding of systems or databases. Comfortable with logical reasoning and problem-solving. Ability to learn NetSuite workflows, roles, dashboards, and saved searches, etc. No programming experience required (but welcome). Business Skills: Interest in understanding business processes. Comfortable communicating with end users. Ability to translate user needs into NetSuite configurations and solutions. About Us: Since its inception in 1994, Zymo Research has been proudly serving the scientific community by providing innovative, reliable, and high-quality research tools and products. Whether it's DNA, RNA, epigenetics, microbiomics, protein, or yeast-based research, our philosophy remains the same: To provide the highest quality products in the industry while ensuring they are both simple to use and reliable in their performance. Recognized as a Top Workplace by the Orange County Register in 2021, 2022, and named a Top Workplace USA in 2023, Zymo Research continues to be a vibrant community where employees thrive, feel connected, and are inspired by their work. If you are passionate about contributing to scientific advancement and want to be part of an exceptional team in a dynamic, growing company, we'd love to hear from you! Compensation, Benefits, and Perks: The estimated base compensation range for this position is $20-$30 per hour at the time of posting. Actual compensation details will be provided in writing at the time of offer, if applicable, and is based on several factors we believe fairly and accurately impact compensation, including geographic location, experience, knowledge, skills, abilities, and other job permitted factors. Zymo Research also offers competitive benefits and perks including: EAP Sessions Paid Sick Leave Complimentary fruit, snacks, and beverages Complimentary catered lunches on Thursdays Complimentary EV Charging Equal Employment Opportunity Employer: Zymo Research welcomes candidates of all backgrounds. These include sex, age, color, race, religion, marital status, national origin, ancestry, sexual orientation, gender, gender identity, gender expression, physical & mental disability, medical condition, genetic information, military and veteran status, or any other protected status as defined by federal, state, or local law. Location: Onsite - Zymo Research Headquarters - 2911 Dow Ave., Tustin, CA 92780 Disclaimer: At Zymo, we take the integrity of our hiring process seriously. Please be aware of fraudulent recruitment activities that may use our name to deceive job seekers. We will never ask for payment, sensitive personal information, or financial details during the recruitment process. All legitimate communications will come from an official Zymo or TriNet Hiring email address. If you are contacted by anyone claiming to represent us using a free email service (e.g., Gmail, Yahoo, Hotmail) or asking for payment, please treat this as fraudulent and report it immediately to *******************

Under the direction of the Administrative Supervisor, the Administrative Associate is responsible for providing office support services as assigned. Essential Functions: Provides general administrative support including: a) Maintaining complete and accurate data entrywithin established timelines, b) Providing effective phone coverage, c) Maintaining an effective filingsystem, d) Monitoring and maintaining office supplies. Communicates effectively with appropriate site personnel in a professional manner regarding assignedtasks that integrate with site processes. Assists with administrative functions of intakes, completing paperwork and assisting with client files. Identifies areas of improvement to maintain excellence in the administrative processes and makessuggestions to Administrative Supervisor. Performs additional responsibilities as assigned and if applicable to the site as follows: a) Manage siteneeds, b) On-site technical support to all staff, c) Processes payroll, d) Manages psychiatric departmentneeds, e) Support HR needs, f) Administrative functions (if assigned to Administrative Office). Minimum Required Education and Experience: High School or general education degree (GED). Two years of administrative support experience. Position/Program Requirements: Must possess a valid California driver's license, personal automobile insurance and driving record thatmeets the standards outlined in the Agency's Personnel Policy: Motor Vehicle Operating Standards. Must be physically and mentally fit in accordance with the Agency's Personnel Policy: PhysicalFitness Standards and Examinations. Must be willing to complete a Tuberculosis (TB) test and drug screening test. Must complete a personal background investigation conducted by the State of California. Physical Requirements: Have an adequate range of body motion and mobility to work in a residential, office or outdoorenvironment including standing and walking (even and uneven surfaces), alternating between standingand sitting for extended periods of time, bending, kneeling, twisting, reaching balancing and occasionalcarrying and lifting up to 25 pounds occasionally, and up to 10 pounds frequently. Must be able to sit for prolonged periods of time in a vehicle for traveling to recreational activities, homevisits, DCFS and court locations which may be up to 100 miles driving distance.

Job DescriptionSalary: $18 - $20/hr Office Admin Intern (Part-Time Paid) We are looking for a reliable, paid part-time Office Administrator Intern. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include bookkeeping and helping with general office duties. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. Responsibilities: Coordinateoffice activities and operations to secure efficiency and compliance to company policies Manage agendas/travel arrangements/appointments etc. for the upper management Manage phone calls and correspondence (e-mail, letters, packages etc.) Support budgeting and bookkeeping procedures Create and update records and databases with personnel, financial and other data Trackstocks of office supplies and place orders when necessary Submit timely reports and prepare presentations/proposals as assigned Assist colleagues whenever necessary Requirements: Outstanding communication and interpersonal abilities Excellent organizational and leadership skills Familiarity with office management procedures and basic accounting principles Excellent knowledge of MS Office and office management software (ERP etc.) Qualifications in secretarial studies will be an advantage High school diploma; BSc/BA in office administration or relevant field ispreferred

This internship supports the AI-based production planning project by gathering requirements, identifying data sources, and contributing to the development of a port production planning system to enhance ETA accuracy for customers. Document As-Is processes by interviewing port and HQ personnel and developing Visio process maps Collect interface files and sources for vessel schedule, port in data, real-time production data, parts inventory, lot inventory, lot location, shuttle, truck order, and ship out data. Build a logic to take in production requirements and produce processing plan according to the AI Monitor accuracy of outcome and enhance logic to improve accuracy and efficiency. Develop system maintenance documentation and train IT staff to ensure effective system operations Develop and maintain Standard Operating Procedures (SOPs) for end users

At DAP Health, we are committed to transforming lives and advancing health equity for all. As a leading nonprofit health care provider, we deliver compassionate, high-quality care to the diverse communities of the Coachella Valley and San Diego County. Our comprehensive services range from primary care to mental health, wellness programs, and beyond, with a focus on those who are most vulnerable. Joining our team means becoming part of a passionate, innovative organization dedicated to making a meaningful impact in the lives of those we serve. If you're looking for a dynamic and purpose-driven environment, we invite you to explore the opportunity to contribute to our mission. Job Summary Under the direction of the Chief Information Officer (CIO), the Administrative Support Assistant at DAP Health provides comprehensive administrative and clerical support to the Information Technology, Finance, Contracts, and Legal departments. This role serves as a key resource for the CIO and the broader administrative teams, managing daily operations, coordinating schedules, and streamlining workflows to ensure the smooth functioning of a dynamic, cross-functional environment. Responsibilities also include assisting the administrative team with completing insurance applications, requesting and organizing certificates of insurance, and maintaining accurate tracking of communications and documentation related to reportable property, casualty, and auto claims and incidents. Additionally, this role supports the Finance, Contracts, Administrative, and IT teams with ordering office supplies. The ideal candidate will work independently, handling a wide range of complex and confidential tasks while demonstrating exceptional communication and interpersonal skills. This position requires the ability to interact effectively with internal teams and external partners, delivering high-quality support across multiple departments. Supervisory Responsibilities: None Essential Duties/Responsibilities Provide high-level administrative support, including calendar management, meeting coordination, and day-to-day operational tasks Prepare, format, and distribute reports, presentations, and correspondence for internal teams and organizational stakeholders Support project tracking by monitoring task completion and compiling progress updates for internal reporting Process and submit pre-approval forms, distribution requests, quotes, and invoices in accordance with organizational policies Review, assess, route, and respond to correspondence, ensuring timely follow-up and resolution of action items Act as a communication liaison between internal departments and external partners to facilitate accurate and timely information exchange Coordinate logistics for departmental meetings, trainings, and special events, including scheduling, materials, and setup Respond to inquiries from administrative and clinical staff, as well as external stakeholders, with professionalism and efficiency Collaborate with cross-functional teams to support the integration and alignment of administrative operations across the organization Assist with reconciliation of company credit cards as needed Sort and distribute incoming and outgoing mail daily across all departments and manage courier services Maintain and track usage of the campus postage machine, including oversight of the postage log Order and manage departmental supplies through the DAP Ordering Portal Perform other duties as assigned to support departmental and organizational needs Required Skills/Abilities * Exceptional organizational skills with the ability to manage multiple priorities and tasks efficiently * Outstanding written and verbal communication skills, with a professional and approachable demeanor * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools * Ability to operate standard office equipment, including fax machines, copiers, scanners, and computers * High attention to detail with strong accuracy in data entry and document management * Proven ability to maintain confidentiality and handle sensitive information with discretion * Strong analytical and problem-solving skills; capable of working independently and collaboratively * Demonstrated professionalism in interactions with diverse groups, including clinical teams, board members, and external partners Education and Experience * An associate degree or higher in business administration or a related field is preferred * Minimum of 2 years of experience in an administrative or clerical role, preferably within a healthcare or non-profit organization environment * Proven track record of supporting executive staff in a fast-paced setting * Experience with scheduling, coordinating meetings, and managing calendars for multiple stakeholders * Familiarity with IT terminology and systems is a plus Working Conditions/Physical Requirements * This position is on-site at the DAP Health Sunrise location * This job operates in an office setting and requires frequent times of sitting, standing, repetitive motion, and talking * Ability to lift up to 24 pounds