Administrative specialist jobs in Dearborn Heights, MI - 447 jobs

Kelly is hiring a Coordinator - Administrative Services for a 6-month contract role with one of our prestigious clients based out in Marlborough, MA 01752. Job Title: Coordinator - Administrative Services Employment Type: 6-month contract Shift: 8:00 AM - 5 PM EST. Pay rate: $23-29/Hr. Qualifications: Basic computer skills; willingness to learn SAP or similar systems. Good organizational and communication skills. Ability to work well in a team and follow instructions. Positive attitude and eagerness to learn. Responsibilities: General Site Support: Help manage site badge access by extending access to internal visitors. Prepare badges for new employees and contractors under supervision. Assist in contacting site contractors and building owners to schedule service visits for maintenance issues like plumbing and HVAC. Purchasing: Support internal purchasing activities, including small purchases using a Purchasing Card. Learn to use SAP to help place Purchase Requisitions. Assist with managing receipt and service entries to ensure accurate processing. Event Support: Help set up customer events by preparing welcome signage and ensuring Wi-Fi is ready. Assist in stocking beverages and coordinating meal orders for events. If you believe you are a good fit for this opportunity, please submit your application through the job posting link. We also encourage you to share references if you have them.

Headquartered in Farmington Hills, Michigan, RHP Properties (************ is the nation's largest private owner and operator of manufactured home communities. With over 370 communities throughout 30 states, we continue to expand our footprint to provide accessible and affordable housing across the country. All of this would not be possible without the energy and drive of our talented teams! We invest in our team members, with regular training, opportunities for advancement, and team events to bring everyone together. We are presently seeking an individual to assist the Director of Home Sales and Titling in daily operations. As a successful Home Sales and Titling Administrative Assistant, you will: Check Home Rent in Q2 Checking in Physical Inventory Titles Received Close Rentals - review docs, updated BSDB & MOVE Enter Commissions with accuracy Complete Filing and Digitizing Files with accuracy Complete Home Sale Check Requests with accuracy Scan and Save MSO with Invoices Scan Inventory Titles Type Closing Docs Upload Inventory Titles to the BSDB Prioritize and Manage Workload Effectively Respond and follow through on emails in a timely fashion. See tasks through completion Perform other duties, as assigned Job Requirements: High School Diploma or GED preferred. A minimum of 1 year of office experience required; property management experience preferred. Manufactured Housing or Vehicle Titling experience preferred, but not required. Ability to communicate clearly with all levels of personnel. Ability to understand legal documents and titles. Proficiency with Microsoft Office, Specifically Word, Excel, and Outlook. Excellent customer service, organizational, time management, and follow-through skills. Detail oriented, the ability to multitask, and be a team player in a fast-paced environment. Maintain a valid driver's license at all times. We are Proud to Provide the following: Access to benefits including medical, dental and vision insurance Short-term and long-term disability Life insurance Generous Paid Time Off and holidays Flexible spending account 401 (k) with company match

Gulla CPA is a rapidly growing CPA and advisory firm dedicated to delivering exceptional client service. We are looking for an Administrative Assistant professional who will serve as the first point of contact for clients, visitors, and callers. This role is essential to maintaining the smooth operation of the office and ensuring every client interaction reflects the professionalism and service standards of Gulla CPA. Role Summary The Administrative Assistant ensures that every client, visitor, and caller receives friendly, prompt, and professional support. This position supports daily office operations, assists with administrative tasks, and helps the team stay organized during a period of rapid company growth. Key Responsibilities 1. Client and Visitor Interaction Answer incoming phone calls promptly and professionally, directing them to the appropriate team members Greet clients and visitors warmly upon arrival and ensure they feel welcomed Manage client check-ins and assist with meeting coordination and logistics Represent Gulla CPA with a positive, professional, and service-oriented attitude 2. Administrative Support and Daily Operations Perform daily administrative tasks including scanning, copying, filing, and organizing documents Handle all incoming and outgoing mail, packages, and deliveries Support scheduling, appointment coordination, and meeting preparation as needed Maintain office supplies, ensuring the workspace is well-stocked, organized, and operating smoothly 3. Communication and Coordination Act as a primary communication link between clients and staff Record accurate messages and deliver them promptly to the appropriate team members Assist the Super Admin and Operations team with document collection and basic client coordination Maintain strict confidentiality and professionalism when handling sensitive or private information Qualifications Previous experience in an administrative, front desk, or customer-facing role Strong communication and interpersonal skills Professional, friendly, and polished demeanor Ability to multitask, prioritize, and stay organized in a fast-paced environment Basic computer skills, including proficiency with email, calendars, and office software Dependable, punctual, and committed to high-quality client service What We're Looking For Someone who enjoys helping people and creating a welcoming environment A professional who can represent the brand well, whether answering phones, greeting clients, or supporting the team A reliable team member who keeps the office running smoothly Someone who thrives in a growing company and is ready to support day-to-day operations What We Offer A role where your work makes a real impact on the success of the firm A collaborative culture that values reliability, initiative, and growth Competitive compensation based on experience PTO, holidays, 401(k), and health insurance for full-time employees A chance to grow alongside a firm that's scaling nationally Who We Are at Gulla CPAs & Advisors Since 2019, Gulla CPA has grown from a humble local firm to a trusted financial partner serving business owners across the U.S. and internationally. Our Mission: To empower business owners with financial clarity and proactive strategies so they can take control of their financial journey. We're a dynamic CPA and advisory firm offering: Accounting Tax Compliance Tax Advisory & Consulting Fractional CFO Services Ready to be the person who keeps everything running smoothly? Apply today and help us build something extraordinary.

We were recently engaged in a new search for an Office Administrator on a direct hire basis for our client in Oakland County. Title: Office Administrator Working Arrangement: In office Hours: 8:00am - 5:00pm or 7:00am - 4:00pm Salary Range: 50K- 60K ( Salary depending upon experience and education) Responsibilities for the Office Administrator • Key Responsibilities Track and maintain subcontractor insurance certificates, ensuring compliance before payment release. Manage the circulation, filing, and organization of documents across internal departments. Oversee office filing systems and handle incoming/outgoing mail. Submit Notices of Commencement and prepare permit applications (building, gas, electric), including coordinating drawings. Reconcile company credit card statements and match receipts. Maintain office and kitchen supply inventory; manage printer/plotter/scanner supplies. Answer phones, schedule weekly meetings, and provide general administrative support. Prepare subcontractor waivers for construction draws and distribute documents for bidding. Conduct research using city assessor and building department resources. Draft letters, memos, and other correspondence as needed. Qualifications Construction industry experience strongly preferred. Ability to read and interpret documents with intermediate proficiency. Strong basic math, critical thinking skills. Proficiency in MS Office, PDF Education: High school diploma + 5+ years construction experience.

Utilidata is a fast-growing NVIDIA-backed edge AI company enabling greater visibility and control of power utilization in energy-intensive infrastructure, like the electric grid and data centers. Karman, the company's distributed AI platform powered by a custom NVIDIA module, is transforming the way utility companies operate the grid edge and will enable data centers to unlock more compute for the same provisioned power. We're looking for an Executive Assistant / Office Coordinator to serve as strategic support to our leadership team while ensuring our Ann Arbor Innovation Lab operates as a welcoming, efficient hub for collaboration. Reporting to the VP, People & Talent, this role combines high-level executive support with office coordination and operational management, creating exceptional experiences for employees, customers, and partners. The ideal candidate thrives in dynamic environments, anticipates needs before they arise, and brings both polish and warmth to everything they do. You'll join a diverse team of experts who are mission-driven, collaborative, and adaptive. Responsibilities * Manage complex calendars, travel arrangements, and meeting preparation for CEO and executive team, proactively resolving scheduling conflicts and ensuring leaders are prepared for every engagement * Handle confidential information with discretion and serve as a trusted liaison between executives and internal/external stakeholders * Partner with IT & Office Manager to maintain a productive, welcoming Ann Arbor office environment, including vendor management, supply inventory, and workspace coordination * Support the People Operations Manager on HR projects as assigned, including recruitment coordination, onboarding logistics, and employee engagement initiatives * Orchestrate logistics for onsite meetings, team retreats, customer visits, and company events, including catering, room setup, AV/technology needs, and day-of execution * As needed, process executive expense reports through Expensify, track departmental budgets, and manage vendor relationships for office services * Coordinate workspace setup and first-day logistics for new hires, serving as cultural ambassador for the Ann Arbor office * Organize team-building activities and local engagement opportunities that strengthen connection across our distributed workforce Minimum Qualifications * 3+ years of experience supporting senior executives or leadership teams * Experience coordinating office operations, events, or facilities * Strong proficiency with productivity tools (Google Workspace, calendar management systems) * Excellent written and verbal communication skills with ability to interact professionally across all levels * Demonstrated ability to handle sensitive information with confidentiality and sound judgment * Exceptional organizational skills with proven ability to manage multiple priorities and meet deadlines * Proactive problem-solver who anticipates needs and takes initiative Enhanced Qualifications (Nice to Have) * Experience in a fast-paced startup or technology company environment * Familiarity with expense management tools and human resources technology * Event planning experience, particularly for corporate retreats or customer-facing events * Experience with budget tracking and contract management Salary Range: $90,000 to $110,000. Salary will be commensurate with an individual's skills, training, years of experience, and in line with internal compensation bands. Location: This position is based onsite at our company headquarters in Ann Arbor, Michigan, with flexibility for occasional remote work. Our Commitments: Utilidata values the diversity of our team. We provide equal employment opportunities without regard to race, color, religion, creed, sex, gender, sexual orientation, gender identity or expression, national origin, age, physical disability, mental disability, medical condition, pregnancy or childbirth, sexual orientation, genetics, genetic information, marital status, or status as a covered veteran or any other basis protected by applicable federal, state and local laws. We are committed to: * Creating a diverse and inclusive workplace that is welcoming, supportive, affirming and respectful * Empowering employees to solve problems and work together to make a difference * Providing mentorship and growth opportunities as part of a collaborative team * A flexible work environment with flexible paid time off * Competitive compensation and benefits, including health, dental, vision, and employer-match 401k

Job DescriptionUtilidata is a fast-growing NVIDIA-backed edge AI company enabling greater visibility and control of power utilization in energy-intensive infrastructure, like the electric grid and data centers. Karman, the company's distributed AI platform powered by a custom NVIDIA module, is transforming the way utility companies operate the grid edge and will enable data centers to unlock more compute for the same provisioned power. We're looking for an Executive Assistant / Office Coordinator to serve as strategic support to our leadership team while ensuring our Ann Arbor Innovation Lab operates as a welcoming, efficient hub for collaboration. Reporting to the VP, People & Talent, this role combines high-level executive support with office coordination and operational management, creating exceptional experiences for employees, customers, and partners. The ideal candidate thrives in dynamic environments, anticipates needs before they arise, and brings both polish and warmth to everything they do. You'll join a diverse team of experts who are mission-driven, collaborative, and adaptive. Responsibilities Manage complex calendars, travel arrangements, and meeting preparation for CEO and executive team, proactively resolving scheduling conflicts and ensuring leaders are prepared for every engagement Handle confidential information with discretion and serve as a trusted liaison between executives and internal/external stakeholders Partner with IT & Office Manager to maintain a productive, welcoming Ann Arbor office environment, including vendor management, supply inventory, and workspace coordination Support the People Operations Manager on HR projects as assigned, including recruitment coordination, onboarding logistics, and employee engagement initiatives Orchestrate logistics for onsite meetings, team retreats, customer visits, and company events, including catering, room setup, AV/technology needs, and day-of execution As needed, process executive expense reports through Expensify, track departmental budgets, and manage vendor relationships for office services Coordinate workspace setup and first-day logistics for new hires, serving as cultural ambassador for the Ann Arbor office Organize team-building activities and local engagement opportunities that strengthen connection across our distributed workforce Minimum Qualifications 3+ years of experience supporting senior executives or leadership teams Experience coordinating office operations, events, or facilities Strong proficiency with productivity tools (Google Workspace, calendar management systems) Excellent written and verbal communication skills with ability to interact professionally across all levels Demonstrated ability to handle sensitive information with confidentiality and sound judgment Exceptional organizational skills with proven ability to manage multiple priorities and meet deadlines Proactive problem-solver who anticipates needs and takes initiative Enhanced Qualifications (Nice to Have) Experience in a fast-paced startup or technology company environment Familiarity with expense management tools and human resources technology Event planning experience, particularly for corporate retreats or customer-facing events Experience with budget tracking and contract management Salary Range: $90,000 to $110,000. Salary will be commensurate with an individual's skills, training, years of experience, and in line with internal compensation bands. Location: This position is based onsite at our company headquarters in Ann Arbor, Michigan, with flexibility for occasional remote work. Our Commitments: Utilidata values the diversity of our team. We provide equal employment opportunities without regard to race, color, religion, creed, sex, gender, sexual orientation, gender identity or expression, national origin, age, physical disability, mental disability, medical condition, pregnancy or childbirth, sexual orientation, genetics, genetic information, marital status, or status as a covered veteran or any other basis protected by applicable federal, state and local laws. We are committed to: Creating a diverse and inclusive workplace that is welcoming, supportive, affirming and respectful Empowering employees to solve problems and work together to make a difference Providing mentorship and growth opportunities as part of a collaborative team A flexible work environment with flexible paid time off Competitive compensation and benefits, including health, dental, vision, and employer-match 401k Powered by JazzHR 4wEF4lCAY3

Paralegal/Trademark Administrative Specialist needs 5 years of relevant experience in trademark docketing and legal formalities Paralegal/Trademark Administrative Specialist requires: Experience working outside of the US on documentation formalities such as legalization and apostille is preferred Hybrid with onsite presence 2/3 days a week Notary Public certification Paralegal or Trademark Docketing Playbook Familiarity with DocuSign and FedEx system Advanced skills in Microsoft Office Suite Proficiency in Excel, PowerPoint, and SharePoint a plus Familiarity with Anaqua a plus Prefer a Bachelors degree in Legal Assistant or Paralegal studies from an ABA accredited university Organize and maintain physical and electronic legal files. Paralegal/Trademark Administrative Specialist duties: Manage shared documents, folders, etc Maintain agendas for team meetings and minutes/notes for follow up actions Pulling Reports for Generating TM Schedules for Agreements

Employment Type: Full-Time, Entry Level Department: Legal Support CGS is seeking a Paralegal to process electronic legal instruments, assist with trial prep and hearings, and provide additional legal support for a large federal agency. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success: * A Paralegal/Administrative Specialist performs, but is not limited to the following duties: * Provide Apprentice examination of legal instruments * Review legal instruments (completeness of information, proper execution) * Provides direct support to Litigation Support Unit, attorneys and paralegals regarding functional and administrative duties as needed * Determine correctness of action (per Government regulations, procedures, etc). * Research records (to ascertain conditions that might preclude action) * Assists with various tasks within the Litigation Support Unit on a daily basis to include the processing of data and evidence for cases and the completion of discovery productions * Assist with the preparation of trial and hearing presentations and demonstratives * Collects and compiles statistical data as necessary for various reports * Provide assistance within the Administrative Division on project-based work as well as coverage of administrative duties during employee vacations * Proficiency with numerous software and databases including, but not limited to, MICROSOFT SUITE. Qualifications: * Attention to detail and the ability to read and follow directions * Good oral and written communications skills * Two-year undergraduate degree or equivalent Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package. * Health, Dental, and Vision * Life Insurance * 401k * Flexible Spending Account (Health, Dependent Care, and Commuter) * Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Phone: ***************** Email: [email protected] #CJ $45,000 - $55,000 a year We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

In a world starving for Truth, Father Gabriel Richard High School (FGR) strives to deliver academic excellence in an authentically Catholic community. If you Love God, Love Others, Love Learning, Pursue Excellence, and want to use your gifts and talents to promote our mission of forming intentional disciples of Jesus Christ, then we invite you to apply to join our team. Job Description: The Admissions & Administration Associate plays a vital role in driving enrollment by designing and delivering excellent recruitment programs that attract mission fit families to FGR, ensuring events throughout the year are planned and executed with excellence, and that the office of the president and principal run smoothly. The qualified candidate will have a passion for Catholic education, be exceedingly well organized, detail oriented, great with people, have excellent communication skills, and strong initiative. The position is full-time, following the academic year, with some summer responsibilities, and reports jointly to the president, principal, and director of admissions. Responsibilities: Assist the Director of Admissions by: Communicating deadlines and important details with prospective students; Coordinating “shadow day” visits for all prospective students, including training and scheduling FGR student ambassadors; Maintaining prospective student database; Reviewing applications and serving on the Admissions Committee; Developing and executing initiatives that drive enrollment; Planning and delivering excellent recruitment and enrollment events, including open houses, athletic events, partner school shadow days, regional presentations and orientation programs (involves some evenings and weekends); and Performing other admissions activities as assigned. Assist the President and Principal by: Providing general administrative support to the president and principal, including but not limited to: Scheduling and setting up for meetings; Completing expense reports; Ordering food for meetings and events; Providing coverage at the reception desk, as needed; Assisting with clerical duties in other departments, as needed; Following up with constituents on behalf of the president and principal; and Administering the procurement of prizes and distribution of tickets for the annual Car Raffle. Assisting in the planning and executing of FGR's annual events including, but not limited to: Green & White Night Freshmen Welcome Fall Open House Spring Familiaris Consortio Event National Honors Society Induction Ceremony Spring Open House Spring Honors Convocation Spring Senior Luncheon Baccalaureate Mass and Reception Graduation Staff Retreats (3 per year) Ensuring all logistics (e.g. location, décor, food & beverage, invites, promotions, seating, A/V, program, setup and cleanup) are covered. Working with the facilities team to ensure proper setup and teardown. Coordinating details with vendors/caterers/venues. Ensuring events stay within budget and that all expenses are tracked and all invoices paid in a timely manner. Thanking all volunteers and participants, as appropriate. Conducting debriefs after each event to celebrate victories and capture areas for improvement. Performing other administrative support duties as assigned. Required Skills and Experience: Bachelor's degree in relevant field; Minimum of two years' professional experience in admissions, event planning, administrative support, development, or related field; Ability to manage multiple tasks in a fast-paced, professional environment; Evidenced ability to plan and execute excellent events; Demonstrated ability to synthesize information and communicate it in an accurate, professional, and compelling format, both verbally and in writing; Ability to work as a valued team member while maintaining a strong sense of responsibility for achieving individual performance goals; and Proficient in Microsoft Office. Critical Qualities: Intentional disciple of Jesus Christ who evidences values, integrity, and ethics consistent with the Catholic faith and Fr. Gabriel Richard High School; Loves God, Loves Others, Loves Learning, and Pursues Excellence; Servant-hearted; Polished and professional in demeanor; Winsome personality, with a natural ability to connect with both students and adults; Remarkably honest and full of integrity; Maintains strict confidentiality; Self-starter with strong initiative and follow through; Flexible with a sustained positive attitude; Exceptional organizational skills with strong attention to detail; and Willingness to work evenings and weekends as needed. Application Instructions Please email your cover letter, résumé, statement of faith* and application to: *******************. * The statement of faith should briefly explain your faith journey, your current place of worship, your spiritual disciplines, and any experience you have in spiritual leadership roles. FGR Mission Father Gabriel Richard High School, a Catholic school community, exists to build up the Body of Christ through the intellectual and spiritual formation of its students. Rooted in the Catholic intellectual tradition, FGR cultivates in each student a sense of awe in response to the beauty of truth. Strengthened by the Sacraments, students are equipped to live at the service of others through academic excellence, intentional discipleship, creativity and sportsmanship. FGR Core Values Love God. “. . . love the Lord your God with all your heart and with all your soul and with all your mind and with all your strength.” - Mk 12:30 Love Others. “And the second is like it: ‘Love your neighbor as yourself.'” - Mk 12:31 Love Learning. “. . . turning [our] ear to wisdom and applying [our] heart to understanding. . .” - Prov 2:2 Pursue Excellence. “ ...whatever is true, whatever is noble, whatever is right, whatever is pure, whatever is lovely, whatever is admirable-if anything is excellent or praiseworthy-think about such things.” - Phil 4:8

We are seeking a highly organized, proactive, and exceptionally detail-oriented Executive Assistant to provide comprehensive operational support to Digital Product senior leaders. This pivotal role goes beyond traditional administrative support, requiring a strategic mindset and the ability to actively orchestrate key initiatives and manage complex workflows. If you thrive in a fast-paced environment, possess an innate ability to anticipate needs, and excel at bringing disparate elements together for a common goal and driving operational excellence, this is the perfect opportunity for you. Job Responsibilities: Executive Leadership Support & Operational Management: Strategically manage & optimize calendars, scheduling and coordinating complex meetings & events across multiple time zones, proactively identifying and resolving conflicts for leaders in Digital Product Serve as a primary communication orchestrator, efficiently filtering, prioritizing, & managing emails to ensure timely follow-up Prepare & refine high-quality reports & presentations synthesizing complex information, working with confidential and sensitive data to support strategic decision-making Orchestrate comprehensive domestic & international travel, planning detailed itineraries, accommodations, and ground transportation Manage & process expense reports, invoices, and other financial documentation, ensuring operational efficiency and compliance Project & Process Facilitation: Drive meeting effectiveness by preparing agendas, capturing detailed minutes, tracking action items to foster accountability and ensure timely follow-through Act as a central hub for inter-departmental projects, proactively streamlining communication channels & information flow to enhance collaboration and project momentum Design, implement, and maintain robust processes for tracking key deliverables, ensuring transparency & progress Lead the planning and end-to-end execution of team events, workshops, and activities. Proactively identify bottlenecks and challenges within workflows, developing and implementing effective, timely solutions to optimize processes Communication & Collaboration: Cultivate & maintain strong, collaborative relationships with internal teams and key external partners to facilitate seamless operations and communication Strategically anticipate & proactively prepare leaders for critical activities, ensuring they are fully equipped and briefed Draft & manage clear, concise internal communications on behalf of leadership, ensuring alignment with strategic messaging. Skills Required: Business Process Support, Administrative Assistant, Microsoft Office, Project Support, Process Improvement Experience Required: 5 years of progressive experience as an Executive Assistant supporting senior-level executives, with a demonstrated focus on operational coordination and project facilitation. Proven ability to strategically manage and prioritize complex tasks, cross-functional projects, and critical deadlines with exceptional attention to operational detail. Superior organizational, strategic time management, and proactive problem-solving skills, demonstrated ability to anticipate complex needs and implement solutions independently. Exceptional written and verbal communication and interpersonal skills, capable of influencing and interacting professionally and effectively with all levels of the organization and external stakeholders. Advanced proficiency with Microsoft Office Suite and collaboration tools (i.e., Outlook, Word, Excel, PowerPoint, Teams, and Miro). A highly resourceful, autonomous, and adaptable mindset, consistently seeking opportunities to optimize operational processes and drive efficiency. Discretion and integrity when handling highly confidential information. Ability to thrive and lead in a fast-paced, dynamic, and evolving environment, expertly navigating ambiguity with resilience and a solution-oriented approach. Education Required: Associate Degree Education Preferred: Bachelor's Degree

Welcome to NEURA Robotics, the innovator of the robotics world. Our goal is to equip collaborative robots with groundbreaking cognitive capabilities to enable safe and intuitive collaboration with h

As a Travel Support Assistant, you'll support travelers through every stage of their journey. From helping them plan to keeping them informed, to ensuring their trip runs smoothly, you'll be their trusted point of contact. At Xperience Xscape Travels in the United States, we take pride in offering thoughtful, high-quality service that makes every client feel valued. Key Responsibilities Respond promptly and kindly to client questions via email, phone, and chat. Assist with itinerary updates, travel changes, and special requests. Share accurate information about travel requirements and destination details. Conduct follow-ups to confirm satisfaction and gather feedback. Handle concerns with empathy and problem-solving skills. Benefits Remote freedom - work anywhere with flexible hours. Travel perks, discounted rates, and insider access. Growth opportunities through training and team support. Join a mission-driven team that loves creating memorable experiences. What We're Looking For Excellent written and verbal communication. Customer service background (travel experience is a plus). Organized, detail-oriented, and proactive work style. Comfortable learning new tools and systems. Passion for travel and helping others. Working Place: Remote Company : Xperience Xscape Travels

The Veterans Service Commission was established in 1886 by the Ohio Legislature to assist Veterans and their families in times of need. Today, the Lucas County Veterans Service Commission provides financial assistance, referrals, information, and aid in obtaining Veterans Administration and other benefits. There are many benefits and services available to veterans and their families. From VA benefits to emergency financial assistance, memorial affairs, medical transportation, and so much more, we are here to ease your stress and provide assistance with any needs. The Lucas County Veterans Service Commission exists to provide information and referrals so that veterans and their families can obtain all of the benefits they're entitled to. This position is responsible for responsible for all driving situations and vehicles operations. Maintaining the functions of office staff as secretary but not limited to assisting veterans of the Armed Services of the United States, their spouses, widows or widowers, children, parents and dependents as applicable for the performance of their job more specifically listed in essential job functions below. The position inspects exterior and interior of the Lucas County Veterans Service Commission passenger/delivery van at the beginning of each shift for properly operating headlights, turn signals, brake lights, interior courtesy lights, air conditioner and heating warning indicators, properly inflated tires, windshield wipers, vehicle damage, etc. Notifies Executive Director or Office Management immediately in the event of an accident or discovered vehicle damage. Responsibilities Operates the Lucas County Veterans Service Commission passenger/delivery van safely and efficiently. Must follow the county vehicle use policy. Keeps the county vehicle fueled and the interior and exterior properly cleaned. Completes Driver Trip Sheets accurately for each trip on each shift. Uses a computer and telephone to set up routes to and from Veteran Medical Facilities and to schedule the delivery of food boxes to veterans and veteran's dependents: Picks up Food consignments at the Food Bank and delivers these to veteran residences. Transports veterans to and from Veteran Medical Facilities in Michigan and Ohio. Performs data entry into various software applications on a computer workstation. Formats and types correspondence and mailing labels for Veteran Service Officers and Investigators. Answers phones, directing calls and taking messages for other staff members. Files client case folders for Veteran Service Officers and Investigators. Operates office machinery including: fax machines, copiers, computers, printers and scanners. Greets and checks in clients and guests at the Reception Window for Veterans Service Officers, Investigators, the Executive Director, and Assistant Directors. Distributes TARTA Bus Tokens to qualified veterans who have an established Assistance Case File with the Commission. Advises the Assistant Director of Operations of the level of supplies (i.e., copy paper, printer cartridges, pens, etc). Assures the confidentiality at all times of information relating to VSC clients and their families. Qualifications Meets the "Veteran" requirement as defined in Ohio Revised Code 5901.06 i.e., an honorably discharged veteran of the U. S. Military Service or, if a qualified veteran is not available, the spouse, surviving spouse, child, or parent of a veteran. High School graduate or equivalent (i.e. completed GED). Must possess a valid Driver's License, with a minimum three-year satisfactory driving history. Must be at least twenty-one (21) years of age. Must be able to lift and carry up to fifty (50) pound containers. Why Join Us? * Starting Pay: $20.80/hour * Pay Increase: annual increases thereafter * Full-Time Schedule: 40 hours Includes a paid lunch hour * Comprehensive Benefits Package: Medical, prescription, dental, and vision coverage. **************************************************** * 15 Paid Holidays annually * Vacation: 80 hours annually after one year of service * Personal Leave: 32 hours per year, with opportunity for additional days correlating with military service * Sick Leave: Accrues bi-weekly, up to 120 hours per year * Retirement: 14% employer contribution to OPERS (Ohio Public Employees Retirement System) * Insurance: Employer-paid life and accidental death & dismemberment coverage * Flexible Spending Account option available

Make an Impact As a Project Assistant, you will provide overall project and administrative support to an interdisciplinary team and support our Detroit office's functions and events. You are a key member of the team through support of our team members and clients, including project responsibilities and quality compliance, administration, client service, and business development and marketing support. This includes items such as reception of visitors to the office, supply management, coordination of events, client and office meetings, and hospitality functions. This position is located onsite at our Detroit office 5 days per week. Deliver Results Create and review administrative correspondence and technical documents to ensure compliance with company standards. Use software programs to prepare spreadsheets, complete word processing, maintain databases, and execute other applications. Coordinate the day-to-day flow of the team's and office information, both internally and with other organizations. Prepare meeting minutes, agendas, and manage team calendars. Prepare contracts and project specification/project manuals using relevant software. Support project work including document phased issuances, bidding assistance, and construction administration. Provide a welcoming first impression and experience for visitors and new employees. Master office functions and the regular use of office equipment such as copiers, scanners, virtual meeting platforms, and conference room technology. Maintain office, visitor, and meeting spaces, providing needed amenities and supplies, including hospitality duties as necessary (food, ordering, event setup, etc.) Qualifications High school diploma required, Associate or Bachelor's Degree preferred. 3+ years experience in a related role. Previous experience in architecture, engineering, construction, or related professional services firm preferred. Excellent communication, organization, and engagement skills. Ability to adapt to changes while maintaining a client service focus. Proficiency in Microsoft Office (Word, Excel, Outlook) required. Experience in Microsoft Project, SharePoint, Teams, Access or BSD preferred. People Matter Each individual's background, knowledge, ability, and experience contributes to strengthening our organization and projects. Our dedication to diversity includes company provided training and education, equitable recruitment, a grassroots employee DEI committee, and robust community partnerships. We are comprised of people with a variety of abilities, races, colors, religions, genders, sexual orientations, national origins, ages, veteran statuses, and more. As an equal opportunity employer, we believe diversity, equity, and inclusion are essential elements of innovative design. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Sustainable and Inclusive We are dedicated to human-centered, sustainable, and inclusive design practices. We believe diversity, equity, and inclusion are essential to building trust, respect, and truly innovative design making spaces welcoming and accessible to all. Our sustainability approach embraces the AIA 2030 Commitment, together with a range of high performance, restorative, and regenerative strategies with a focus on climate responsive results to maximize positive impact in our industry. Employee Owned We act like owners-because we are. From modest beginnings of four original engineering partners in 1962, to almost 300 architects, engineers, designers, and consultants across multiple regional offices today, the energy, resourcefulness, and entrepreneurial mindset you expect from a CEO come standard with every team member. Culture of Excellence The firm is continually ranked as one of the Best and Brightest Companies to Work For in the Nation , with comprehensive benefits including an award-winning wellness program, hybrid work schedule, summer hours, profit-sharing, and employee stock ownership plan (ESOP). We take our work seriously, but have fun along the way, which fuels the creative spirit and supports a focus on work and life integration.

Job Description Description: The Project Manager Assistant supports day-to-day project operations, focusing on large-scale projects. This role coordinates job requisitions, purchase orders, submittals, closeout materials, drawings, billing, and permits to ensure accurate documentation and clear communication between office and field teams. It requires strong organization, responsiveness, and the ability to manage multiple priorities and deadlines. Responsibilities/skills: FLMR Processing (Field Labor Material Requisitions) - Review, verify, and process daily FLMRs for added work or contract changes. Enter labor rates, route for approval, and submit finalized documents for billing. Purchase Order Management - Create and manage purchase orders from vendor quotes. Ensure accuracy, proper job coding, and distribution per project requirements. Submittal and Closeout Package Support - Compile and track product data, drawings, and documentation for project submittals and closeout packages. Coordinate updates and responses with Project Managers and field teams. Billing and Invoicing Assistance - Prepare AIA and other invoice formats, ensuring timely and accurate billing in coordination with accounting and project management. Permit and Inspection Coordination - Prepare and submit permit applications, and coordinate inspection schedules with relevant agencies. Qualifications: Experience in administrative support or project coordination within construction or other project-driven environments. Proficient in project management and accounting software, including Sage and Microsoft Excel. Highly organized with exceptional time-management and attention to detail. Skilled at managing multiple priorities and meeting deadlines in a dynamic work setting. Strong communicator with the ability to collaborate effectively between field teams and office staff. Knowledge of construction documents, AIA billing, and permitting processes preferred.

Title: Secretary 1, Department of Human Services Department Org: Department of Human Services - 102500 Employee Classification: H3 - Comm Workers of America FT Bargaining Unit: Communication Workers America Shift: 1 Start Time: End Time: Posted Salary: $17.26 Float: True Rotate: True On Call: True Travel: True Weekend/Holiday: True Job Description: The Secretary serves as the primary point of contact for the Department of Human Services and provides comprehensive administrative support to ensure efficient department operations. This position supports multiple programs including Counseling Education, Recreation Therapy, School Psychology, and Social Work. This position requires the ability to work independently with strong problem-solving skills, exceptional attention to detail, accuracy in all tasks, a professional demeanor, and excellent written and verbal communication skills. The principal duties and responsibilities of the position include: communications, chair and program director support, course and room scheduling, financial, hiring and travel records, and department files, evaluations and supply ordering and maintenance. The Secretary I is the first point of contact for undergraduate and graduate students, program directors, faculty, University administrators, alumni and the community, provides support necessary for department personnel to perform their jobs effectively and efficiently and provides services that directly impact college enrollment, retention, outreach, and student satisfaction. The Secretary I reports directly to the Department Chair and can take direction from Program Directors with approval from the Chair. The position supports department faculty and works closely with other college administrators, faculty and staff. Minimum Qualifications: Qualifications/Knowledge, Skills & Abilities * High school diploma or GED, required * Successful score on the typing (30 WPM) and assessment test for those not already in the classification. * Knowledge of office practices and procedures. * Professional demeanor in communicating via email, text message or telephone. * Competency using MS Word, Excel and business software packages used by the University of Toledo in communication within and between units. * Must have the ability to as well as meet the requirements to complete and maintain mandatory training per the University mandatory training policy pursuant to the deadlines set forth therein. Conditions of Employment: To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position. Equal Employment Opportunity Statement: The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect. The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at ************************ or ************ between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request. Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus. Advertised: 30 Dec 2025 Eastern Standard Time Applications close:

Utilidata is a fast-growing NVIDIA-backed edge AI company enabling greater visibility and control of power utilization in energy-intensive infrastructure, like the electric grid and data centers. Karman, the company's distributed AI platform powered by a custom NVIDIA module, is transforming the way utility companies operate the grid edge and will enable data centers to unlock more compute for the same provisioned power. We're looking for an Executive Assistant / Office Coordinator to serve as strategic support to our leadership team while ensuring our Ann Arbor Innovation Lab operates as a welcoming, efficient hub for collaboration. Reporting to the VP, People & Talent, this role combines high-level executive support with office coordination and operational management, creating exceptional experiences for employees, customers, and partners. The ideal candidate thrives in dynamic environments, anticipates needs before they arise, and brings both polish and warmth to everything they do. You'll join a diverse team of experts who are mission-driven, collaborative, and adaptive. Responsibilities Manage complex calendars, travel arrangements, and meeting preparation for CEO and executive team, proactively resolving scheduling conflicts and ensuring leaders are prepared for every engagement Handle confidential information with discretion and serve as a trusted liaison between executives and internal/external stakeholders Partner with IT & Office Manager to maintain a productive, welcoming Ann Arbor office environment, including vendor management, supply inventory, and workspace coordination Support the People Operations Manager on HR projects as assigned, including recruitment coordination, onboarding logistics, and employee engagement initiatives Orchestrate logistics for onsite meetings, team retreats, customer visits, and company events, including catering, room setup, AV/technology needs, and day-of execution As needed, process executive expense reports through Expensify, track departmental budgets, and manage vendor relationships for office services Coordinate workspace setup and first-day logistics for new hires, serving as cultural ambassador for the Ann Arbor office Organize team-building activities and local engagement opportunities that strengthen connection across our distributed workforce Minimum Qualifications 3+ years of experience supporting senior executives or leadership teams Experience coordinating office operations, events, or facilities Strong proficiency with productivity tools (Google Workspace, calendar management systems) Excellent written and verbal communication skills with ability to interact professionally across all levels Demonstrated ability to handle sensitive information with confidentiality and sound judgment Exceptional organizational skills with proven ability to manage multiple priorities and meet deadlines Proactive problem-solver who anticipates needs and takes initiative Enhanced Qualifications (Nice to Have) Experience in a fast-paced startup or technology company environment Familiarity with expense management tools and human resources technology Event planning experience, particularly for corporate retreats or customer-facing events Experience with budget tracking and contract management Salary Range: $90,000 to $110,000. Salary will be commensurate with an individual's skills, training, years of experience, and in line with internal compensation bands. Location: This position is based onsite at our company headquarters in Ann Arbor, Michigan, with flexibility for occasional remote work. Our Commitments: Utilidata values the diversity of our team. We provide equal employment opportunities without regard to race, color, religion, creed, sex, gender, sexual orientation, gender identity or expression, national origin, age, physical disability, mental disability, medical condition, pregnancy or childbirth, sexual orientation, genetics, genetic information, marital status, or status as a covered veteran or any other basis protected by applicable federal, state and local laws. We are committed to: Creating a diverse and inclusive workplace that is welcoming, supportive, affirming and respectful Empowering employees to solve problems and work together to make a difference Providing mentorship and growth opportunities as part of a collaborative team A flexible work environment with flexible paid time off Competitive compensation and benefits, including health, dental, vision, and employer-match 401k

Job DescriptionParalegal Admin SpecialistEmployment Type: Full-Time, Entry LevelDepartment: Legal Support CGS is seeking a Paralegal to process electronic legal instruments, assist with trial prep and hearings, and provide additional legal support for a large federal agency. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:· A Paralegal/Administrative Specialist performs, but is not limited to the following duties:· Provide Apprentice examination of legal instruments· Review legal instruments (completeness of information, proper execution)· Provides direct support to Litigation Support Unit, attorneys and paralegals regarding functional and administrative duties as needed· Determine correctness of action (per Government regulations, procedures, etc).· Research records (to ascertain conditions that might preclude action)· Assists with various tasks within the Litigation Support Unit on a daily basis to include the processing of data and evidence for cases and the completion of discovery productions· Assist with the preparation of trial and hearing presentations and demonstratives· Collects and compiles statistical data as necessary for various reports · Provide assistance within the Administrative Division on project-based work as well as coverage of administrative duties during employee vacations· Proficiency with numerous software and databases including, but not limited to, MICROSOFT SUITE. Qualifications:· Attention to detail and the ability to read and follow directions· Good oral and written communications skills· Two-year undergraduate degree or equivalent Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package.· Health, Dental, and Vision· Life Insurance· 401k· Flexible Spending Account (Health, Dependent Care, and Commuter)· Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Phone: *****************Email: ******************* #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

The Veterans Service Commission was established in 1886 by the Ohio Legislature to assist Veterans and their families in times of need. Today, the Lucas County Veterans Service Commission provides financial assistance, referrals, information, and aid in obtaining Veterans Administration and other benefits. There are many benefits and services available to veterans and their families. From VA benefits to emergency financial assistance, memorial affairs, medical transportation, and so much more, we are here to ease your stress and provide assistance with any needs. The Lucas County Veterans Service Commission exists to provide information and referrals so that veterans and their families can obtain all of the benefits they're entitled to. This position is responsible for responsible for all driving situations and vehicles operations. Maintaining the functions of office staff as secretary but not limited to assisting veterans of the Armed Services of the United States, their spouses, widows or widowers, children, parents and dependents as applicable for the performance of their job more specifically listed in essential job functions below. The position inspects exterior and interior of the Lucas County Veterans Service Commission passenger/delivery van at the beginning of each shift for properly operating headlights, turn signals, brake lights, interior courtesy lights, air conditioner and heating warning indicators, properly inflated tires, windshield wipers, vehicle damage, etc. Notifies Executive Director or Office Management immediately in the event of an accident or discovered vehicle damage. Responsibilities Operates the Lucas County Veterans Service Commission passenger/delivery van safely and efficiently. Must follow the county vehicle use policy. Keeps the county vehicle fueled and the interior and exterior properly cleaned. Completes Driver Trip Sheets accurately for each trip on each shift. Uses a computer and telephone to set up routes to and from Veteran Medical Facilities and to schedule the delivery of food boxes to veterans and veteran's dependents: Picks up Food consignments at the Food Bank and delivers these to veteran residences. Transports veterans to and from Veteran Medical Facilities in Michigan and Ohio. Performs data entry into various software applications on a computer workstation. Formats and types correspondence and mailing labels for Veteran Service Officers and Investigators. Answers phones, directing calls and taking messages for other staff members. Files client case folders for Veteran Service Officers and Investigators. Operates office machinery including: fax machines, copiers, computers, printers and scanners. Greets and checks in clients and guests at the Reception Window for Veterans Service Officers, Investigators, the Executive Director, and Assistant Directors. Distributes TARTA Bus Tokens to qualified veterans who have an established Assistance Case File with the Commission. Advises the Assistant Director of Operations of the level of supplies (i.e., copy paper, printer cartridges, pens, etc). Assures the confidentiality at all times of information relating to VSC clients and their families. Qualifications Meets the "Veteran" requirement as defined in Ohio Revised Code 5901.06 i.e., an honorably discharged veteran of the U. S. Military Service or, if a qualified veteran is not available, the spouse, surviving spouse, child, or parent of a veteran. High School graduate or equivalent (i.e. completed GED). Must possess a valid Driver's License, with a minimum three-year satisfactory driving history. Must be at least twenty-one (21) years of age. Must be able to lift and carry up to fifty (50) pound containers. Why Join Us? Starting Pay: $20.80/hour Pay Increase: annual increases thereafter Full-Time Schedule: 40 hours Includes a paid lunch hour Comprehensive Benefits Package: Medical, prescription, dental, and vision coverage. **************************************************** 15 Paid Holidays annually Vacation: 80 hours annually after one year of service Personal Leave: 32 hours per year, with opportunity for additional days correlating with military service Sick Leave: Accrues bi-weekly, up to 120 hours per year Retirement: 14% employer contribution to OPERS (Ohio Public Employees Retirement System) Insurance: Employer-paid life and accidental death & dismemberment coverage Flexible Spending Account option available