Administrative specialist jobs in Huntersville, NC

The Administrative Coordinator is essential to ensuring smooth office operations and supporting customer-related activities. This role encompasses a broad range of administrative responsibilities, including scheduling, meeting coordination, office supply management, and providing support to internal teams. Acting as a key liaison between staff and management, the Administrative Coordinator facilitates effective communication and workflow. This position is critical to maintaining the efficient functioning of the CERATIZIT US Technical Center, serving both internal teams and external customers. RESPONSIBILITIES/DUTIES: · Provide administrative support across multiple departments, including preparing reports and documentation to improve office procedures and operational efficiency. · Coordinate and schedule internal and external meetings, including arranging logistics, activities, and meals. · Prepare meeting spaces by ensuring all required materials, technology, and refreshments are available and functioning. · Serve as a liaison between management and staff, handling incoming and outgoing mail, deliveries, and communications promptly and professionally. · Manage office supply inventory, coordinate with vendors for maintenance and services, and maintain an organized, well-stocked office environment. · Assist the Customer Service team with order entry and responding to inquiries, ensuring accuracy and timely resolution. · Support the Marketing Manager by coordinating shipments and related logistics within the Charlotte office. EDUCATION/EXPERIENCE: · High School Diploma or GED required, associate's degree in business administration or related field preferred. · 2-4 years of administrative or office coordination experience in a professional setting. · Experience with scheduling, meeting coordination, and vendor management. · Proficiency in Microsoft Office (Word, Excel, Outlook); familiarity with ERP systems (SAP experience is a plus). · Strong organizational and time-management skills with attention to detail. · Ability to manage multiple tasks effectively. · Positive attitude, high energy, self-motivated, and eager to learn. · Excellent written and verbal communication skills in English. TRAVEL REQUIREMENTS: This position may require 10%-25% travel, including occasional overnight stays. A valid driver's license is required.

Job Title: Administrative Assistant Schedule: Monday-Friday, 8:00 AM - 5:00 PM (On-site) About the Role We are looking for a proactive Administrative Assistant to join our Charlotte office. This position plays a key role in supporting daily operations, ensuring smooth administrative processes, and delivering exceptional customer service. Key Responsibilities Perform general administrative tasks, including scheduling, filing, and document management Assist with accounting duties such as invoicing, expense tracking, and data entry Serve as a primary point of contact for customer inquiries and provide excellent service Coordinate internal communications and support project-related activities Maintain accurate records and ensure compliance with company procedures Qualifications Previous experience in administrative and accounting duties Strong organizational skills and attention to detail Excellent verbal and written communication skills Customer service-oriented with the ability to build positive relationships Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Work Environment This is an in-office position requiring presence Monday through Friday from 8:00 AM to 5:00 PM.

Part-Time, Non-Exempt (20 hours per week; occasional increase up to 30 hours with prior approval) Boiling Springs, North Carolina Gardner-Webb University invites applications for a part-time Academic Administrative Associate to serve in the Gayle Bolt Price School of Graduate Studies. This position plays an essential role in supporting graduate enrollment, admissions, and student services, contributing directly to the university's mission of providing meaningful academic experiences and excellent student support. Primary Responsibilities * Manage graduate admissions processes for the College of Education and Accelerated Master's programs, including: o Verifying admissions requirements and processing conditional/provisional acceptances o Preparing and sending decision letters o Communicating with applicants, faculty, and Graduate Admissions staff * Coordinate registration and onboarding for newly admitted graduate students * Provide exceptional customer service through timely and accurate communication * Respond to email inquiries * Oversee coordination of off-site facilities, including scheduling and faculty access * Create and maintain reports for program leadership and accreditation purposes * Support the Dean of Graduate Studies as needed * Participate in Graduate Admissions and enrollment meetings Required Qualifications * Proficiency in Microsoft Office (Word, Excel, Outlook) * Comfort learning data systems such as Banner, Slate, and Crystal Reports * Strong written and verbal communication skills * Excellent organizational ability, attention to detail, and commitment to service * Ability to manage multiple priorities and meet deadlines * Commitment to confidentiality and professional discretion Interested candidates should complete the application and submit a cover letter, résumé, and contact information for three professional references with their submission. Gardner-Webb University (gardner-webb.edu) is a coeducational, residential, private, historically Baptist, Christian institution, located in Boiling Springs, North Carolina with easy access to Charlotte, Asheville, and Greenville-Spartanburg. The University offers 80+ undergraduate and graduate degree programs to approximately 3,000 students. GWU is a Carnegie-classified Doctoral/Professional University. In 2023, Gardner-Webb was home to students from 93 counties in North Carolina, 44 US states, and 43 foreign countries. GWU is a NCAA Division I institution with 22 athletic teams and 460 student-athletes.

+ Workers at this level provide administrative support to work groups in the organization. + At this level, the worker has developed knowledge and skills through formal training or considerable work experience. + This level works within established procedures with a moderate degree of oversight and serves in a non-exempt capacity. + Uses business software applications (e.g. Word, PowerPoint, Excel) to prepare correspondence, reports, presentations, agendas, minutes, etc. + Receives, screens and directs incoming calls, visitors, mail and e-mail. + Maintains files and calendars. + Responsible for arranging business travel, coordinating meeting arrangements, and tracking expenses. + 5+ years experience. **Skills:** + Administrative Assistant **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

*6 Months (Potential for longer or possible transition to full time hire)* No per diem for this role * Workers at this level provide administrative support to work groups in the organization. * At this level, the worker has developed knowledge and skills through formal training or considerable work experience. * This level works within established procedures with a moderate degree of oversight and serves in a non-exempt capacity. * Uses business software applications (e.g. Word, PowerPoint, Excel) to prepare correspondence, reports, presentations, agendas, minutes, etc. * Receives, screens and directs incoming calls, visitors, mail and e-mail. * Maintains files and calendars. * Responsible for arranging business travel, coordinating meeting arrangements, and tracking expenses. Workers at this level provide administrative support to work groups in the organization. At this level, the worker has developed knowledge and skills through formal training or considerable work experience. This level works within established procedures with a moderate degree of oversight and serves in a non-exempt capacity. Uses business software applications (e.g. Word, PowerPoint, Excel) to prepare correspondence, reports, presentations, agendas, minutes, etc. Receives, screens and directs incoming calls, visitors, mail and e-mail. Maintains files and calendars. Responsible for arranging business travel, coordinating meeting arrangements, and tracking expenses. DNJP22122 - NUCLEAR ADMINISTRATIVE SPECIALIST II - HUNTERSVILLE, NC - 6 MONTHS Details: REQUIRED REQUIREMENTS: * 5+ years" experience

Job DescriptionDescription: Are you an organized multitasker who thrives in a fast-paced environment? McGee Corporation, a leader in manufacturing innovation, is looking for an Facilities Administrative Assistant to support our dynamic Plant Manager and help keep operations running smoothly across multiple departments. This role is perfect for someone who loves variety, is motivated by efficiency, and enjoys working both independently and as part of a team. In addition to supporting plant operations, you'll also have the unique opportunity to work closely with our HR & Safety department, making this position ideal for someone looking to grow into a larger administrative or HR role. What You'll Do In this hands-on role, you'll handle a range of administrative tasks that keep our facility operating at its best, including: Plant Support Responsibilities: Pull reports and create work orders. Help with scheduling and requisitions for plant and maintenance departments. Maintain calendars, prepare meeting agendas, and assist the Plant Manager. Serve as backup for scheduling and switchboard operations. Organize and maintain a structured filing system. Ensure welder certifications remain current. Perform additional duties as needed to support facility operations. HR & Safety Support: Participate in monthly safety and 5-S meetings. Keep Safety Data Sheets, forklift certifications, and performance records updated. Assist with employee time entry, payroll support, and training documentation. Help organize company events, blood drives, and other engagement activities. Partner with HR to maintain employee attendance and scheduling accuracy. What You Bring Strong verbal and written communication abilities. Strong organizational and time management skills with excellent attention to detail. Solid computer skills, especially in Microsoft Office. Ability to work independently and manage multiple priorities. Experience in administrative support with a bonus for HR experience. Education & Experience High school diploma required; Associate degree preferred. 3-5 years in an administrative role preferred. Experience in HR or safety support is a plus! Physical Requirements Sitting at a desk and working on a computer for extended periods. Occasional standing, bending, and lifting up to 30 pounds. Must wear required PPE while in designated plant areas. Why McGee? At McGee Corporation, you'll be part of a team that values your contributions and invests in your growth. We offer: A supportive and collaborative environment. Professional development opportunities. Competitive compensation and benefits. A chance to make a difference in a company where safety and efficiency are top priorities. Apply today and help us shape the next chapter of success at McGee Corporation! Requirements:

Job DescriptionParalegal Admin SpecialistEmployment Type: Full-Time, Entry LevelDepartment: Legal Support CGS is seeking a Paralegal to process electronic legal instruments, assist with trial prep and hearings, and provide additional legal support for a large federal agency. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:· A Paralegal/Administrative Specialist performs, but is not limited to the following duties:· Provide Apprentice examination of legal instruments· Review legal instruments (completeness of information, proper execution)· Provides direct support to Litigation Support Unit, attorneys and paralegals regarding functional and administrative duties as needed· Determine correctness of action (per Government regulations, procedures, etc).· Research records (to ascertain conditions that might preclude action)· Assists with various tasks within the Litigation Support Unit on a daily basis to include the processing of data and evidence for cases and the completion of discovery productions· Assist with the preparation of trial and hearing presentations and demonstratives· Collects and compiles statistical data as necessary for various reports · Provide assistance within the Administrative Division on project-based work as well as coverage of administrative duties during employee vacations· Proficiency with numerous software and databases including, but not limited to, MICROSOFT SUITE. Qualifications:· Attention to detail and the ability to read and follow directions· Good oral and written communications skills· Two-year undergraduate degree or equivalent Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package.· Health, Dental, and Vision· Life Insurance· 401k· Flexible Spending Account (Health, Dependent Care, and Commuter)· Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Phone: *****************Email: ******************* #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Gray is looking to add an Administrative Assistant to their Charlotte, NC office! Responsibilities Why Gray? Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Data Centers, Distribution, and Advanced Technology. Founded in 1960, Gray's robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world's most sophisticated organizations. Still, these areas don't define Gray-our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray Qualifications Who we want… (Requirements) The successful candidate will have bachelor's degree or four (4) years of experience in an administrative position(s); or the equivalent combination both. Experience in construction or engineering firm is highly preferred. Must possess basic computer skills including the ability to utilize word processing, spreadsheets, software and e-mail. Experience with SharePoint is a plus. The selected candidate will have excellent communication skills. Must be physically present in the Charlotte office. The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. What we expect… (Essential Functions) Under the direction of the Executive Vice President or his designee, this position will provide administrative support to the construction group, by performing the following duties: Reads and routes incoming mail/e-mail. Locates and attaches appropriate file to correspondence to be answered by Manager. Follows up on outstanding documents including subcontracts and contract related documents and correspondence for incorporation into project files. Coordinate the submittal and shop drawing process with project team. Organizes and maintains file system including construction drawings, and files correspondence and other records electronically and in paper files Coordinate proposal and bid package information and coordination of document release. Meet time sensitive deadlines with accuracy while maintaining a high degree of customer service. Coordinate tracking contract status, vendor relations, worker verification logs, and meeting minutes. Write Purchase Order Requisitions for manager approval and processing. Coordinate the archiving of project files. Coordinate and compile Operations and Maintenance Manuals at project closeout as a customer deliverable. May assist with writing Subcontract Change Orders and coordinating payment of invoices. Participate in the pool of candidates for receptionist backup. Performs other related duties as assigned. Physical Demands & Work Environment The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear. They may occasionally be required to climb or balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision. Generally, normal office environment where noise level is moderate and temperature/humidity is controlled. Overtime may be required. Supervisory Responsibilities This position has no supervisory responsibilities. EEO Disclaimer Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

We are seeking a motivated and detail-oriented Systems Administration Intern to join our IT team in Auburn Hills. This internship will provide exposure to IT Service Management and system administration tasks with a focus on the Atlassian product suite (Jira). It's an excellent opportunity for students pursuing a degree in Information Systems, Computer Science, or a related field to gain hands-on experience in IT operations. KEY ACCOUNTABILITIES Assist with Jira system administration, including handling basic functions and requests Support optimization efforts within IT systems and tools Help troubleshoot user issues and provide technical support Participate in projects related to IT Service Management (ITSM) Document processes and contribute to system improvement initiatives QUALIFICATIONS, EXPERIENCE AND SKILLS Pursuing a degree in Information Systems, Computer Science, or a related field Interest in IT Service Management and systems administration Basic familiarity with Atlassian products (Jira, Confluence) preferred Strong problem-solving and communication skills Ability to manage multiple tasks and prioritize effectively What You Will Gain Hands-on experience with IT systems administration and ITSM processes Exposure to Jira and Atlassian products in a corporate environment Opportunities to develop technical and problem-solving skills Mentorship and guidance from experienced IT professionals Please note: This position does not offer sponsorship for employment visas. Applicants must be legally authorized to work in The United States without sponsorship now or in the future. ABOUT DP WORLD Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world's trade flow better, changing what's possible for the customers and communities we serve globally. With a dedicated, diverse and professional team of more than 115,000 employees from 160 nationalities, spanning 78 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that's fit for the future. We're rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology - and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades. What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we're at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimizing disruptions from the factory floor to the customer's door. DP World is on a mission to transcend boundaries and bridge the gap between all nations and cultures - not just in what we do but also in how we behave. We are dedicated to creating a culture where everyone feels respected, supported, and empowered to reach their full potential. We believe that embracing inclusion and diversity, drives innovation and growth and helps us connect people, businesses, and societies. Free minds and different perspectives are changing our world, and together we can change what's possible. WE MAKE TRADE FLOW TO CHANGE WHAT'S POSSIBLE FOR EVERYONE. DP World is committed to the principles of Equal Employment Opportunity (EEO). We strongly believe that employing a diverse workforce is central to our success and we make recruiting decisions based on your experience and skills. We welcome applications from all members of society irrespective of age, gender, disability, race, religion or belief. By submitting your resume and application information, you authorize DP World to transmit and store your information in the world-wide recruitment database, and to circulate that information as necessary for the purpose of evaluating your qualifications for this or other job vacancies. #LI-JR2 #LI-Hybrid

Compensation: $65,000 Job Overview - Administrative Assistant - 33968 We're seeking a highly organized, tech-savvy Administrative Assistant/Receptionist to support day-to-day office operations and serve as a welcoming first point of contact for visitors and callers. This role blends front-desk professionalism with behind-the-scenes administrative support, ensuring the office runs smoothly and efficiently. Key Responsibilities: Front Desk & Reception (40%) * Greet visitors, clients, and employees with a warm, professional demeanor * Answer and route incoming phone calls; manage voicemail inbox * Maintain clean, organized reception and common areas * Manage visitor check-in, badges, and security procedures Administrative Support (60%) * Draft, format, and proofread documents, presentations, and reports * Manage calendars, schedule meetings, and coordinate conference room bookings * Support travel arrangements, expense reports, and basic purchasing * Assist with data entry, filing, and maintaining digital/physical records * Prepare meeting agendas, take notes, and distribute follow-up * Coordinate office supply inventory and vendor relationships * Support internal events, team meetings, and projects as needed Requirements * 2-5 years of experience in an administrative assistant, receptionist, or office support role * Strong technical aptitude: proficient with Microsoft Office Suite, Teams, shared drives, and general office technology * Excellent communication skills-clear, professional, and customer-focused * Experience supporting multiple team members or departments * Familiarity with CRM, HRIS, or scheduling systems * Comfort with troubleshooting basic office tech issues * Highly organized with the ability to multitask and prioritize * Strong attention to detail and follow-through * Ability to handle confidential information with discretion * Positive, adaptable, and proactive approach to work Additional Job Details Workplace Policy: #li-Onsite Seniority Level: Associate Linked In Poster: #LI-SP1 About our Process * We will notify you if you are selected as a candidate for this role. If not, but you fit our specializations, we'll consider you for future openings, and encourage you to apply for other Sherpa roles you're qualified for/interested in. * Non-Local Candidates: Please note that you are competing with local candidates who don't require relocation expenses and can start quickly, so let us know if you have plans to move to the area soon. * Candidates for all Sherpa opportunities must be authorized to work in the United States. * Sherpa is an Equal Opportunity Employer.

The Administrative Coordinator works under the supervision of the Director of Operations (DOO). The position provides administrative support, maintains the phone system, and provides front desk presence. The Administrator Coordinator has responsibility and accountability to maintain accurate patient records and releases information to patients, healthcare facilities and other entities while following all laws and regulations including HIPAA.PRIMARY JOB DUTIES Supports office operations, monitoring phone system, and processing all incoming and outgoing mail. Provides facilities coordination. Demonstrates the ability to use time effectively and prioritize assigned duties. Ensures the safety of staff and visitors by adhering to and promoting safety and injury prevention measures in the workplace setting. Appropriately and accurately pulls records for patient care, quality review, and audits in a timely manner. Prioritize and complete patient related and revenue impacting tasks timely. Effectively manages personal work schedule so that the agency operations are uninterrupted. Maintains an appropriate standard of appearance which conforms to agency dress code. Demonstrates positive interpersonal relations in dealing with all members of the organization. Maintains confidentiality/HIPAA privacy standards and promotes customer satisfaction. Effectively demonstrates the mission, vision, and values of the Agency daily. 1.0 50% QUALITY OF WORK: 1.1 30% Supports office operations as demonstrated by: Responds to phone messages and channels them appropriately. Greets all company guests and manages the visitor log/badges. Process incoming and outgoing mail/packages; track all postage and inform the accounting department when there is a need for more postage. Manage flow of incoming faxes via Forcura and other branch documents. Maintains and updates office phone list and/or directory. Responsible for making copies, scanning and emailing as requested. Assists with putting together orientation packages, and working special projects as requested. Tracks PPE. Maintains a neat and professional front desk office. Prints and mails patient plan of care. Provide administrative support to other departments as needed. 1.2 20% Provides facilities and patient care coordination as demonstrated by: Completes twice a day walk-through to ensure office is tidy. Responsible for checking the common areas at the end of each business day. Maintains par levels for office supplies and coordinates reordering as needed. Ensure accuracy of all medical supply orders with timely approval (branch specific). Completes HCHB workflow timely to include verification of consents and NOMNC forms, faxing missed visits/DC summaries, transfer summaries to physicians, coordination of DME/mobile imaging orders, patient demographic changes, faxing of lab results, patient transfer to inpatient facility notes, and prebill audits. Places service calls for office machines, equipment and other repairs as directed. Assists facilities manager in oversight of agency Fleet. 2.0 15% PRODUCTIVITY 2.1 15% Demonstrates the ability to use time effectively and prioritize assigned duties by: Plans and prioritizes work activities for maximum productivity and efficiency. Responds to email, Microsoft Teams communications, and voicemails within 2 hours. Initiates and completes work assignments in a self-directed manner with minimal need for constant supervision. Assures the completion of assignments within the scheduled time frame. Serves on at least one committee or assigned project annually. Other duties as assigned by management team. 3.0 5% SAFETY 3.1 5% Ensures the safety of clients and staff by adhering to and promoting safety and injury prevention measures in the workplace setting. Reports unsafe conditions immediately. 4.0 10% ATTENDANCE AND PUNCTUALITY 4.1 10% Effectively manages personal work schedule so that agency operations are uninterrupted as demonstrated by: Provides proper notification of absences or tardiness. Takes action to prevent and/or minimize recurring absences or tardiness. Coordinates schedules time off with other members of the team to ensure adequate staffing. Adjusts personal time schedule when requested to accommodate agency needs. Plans ahead so that personal requests for time off do not disrupt the workflow. 5.0 5% PERSONAL APPEARANCE 5.1 5% Maintains an appropriate standard of appearance which conforms to agency dress code. 6.0 10% TEAMWORK, MISSION AND VALUES 6.1 10% Demonstrates positive interpersonal relations in dealing with all members of the organization as demonstrated by: Communicates in a positive and productive manner. Demonstrates respect for team members. Manages stress and personal feelings without a negative impact on the team. Participates in community outreach activities that promote the goals and objectives of the agency. Responds to all employees and clients in a courteous, sensitive and respectful manner. 7.0 5% CONFIDENTIALITY 7.1 5% Maintains confidentiality in all professional areas and considers the needs of clients and their families, other employees, physicians, visitors, and all members of the community in an informative, courteous and compassionate manner. JOB SPECIFICATIONS Education: High school graduation. Licensure / Certification: None. Experience: Working knowledge of commonly used concepts, practices and procedures used within administrative support. 1-2 years experience in the field or related area. Essential Technical Skills: Working knowledge of MS Office including Word, Excel and Access, Windows 2000, Microsoft Outlook, Email, typing of 45 wpm and basic phone skills. Interpersonal Skills: Teamwork and communication skills essential. Essential Physical Requirements: Varied periods of sitting or standing, walking, lifting up to 25 lbs. and carrying files, long periods of data entry. Essential Mental Requirements: Ability to concentrate with frequent interruption, handle pressure of deadlines, good judgment, ability to follow procedures, ability to work independently. Essential sensory requirements: Visual acuity, touch, hearing. Exposure to Hazards: Office environment, toner for office machines, pitch of printers and computers. Other - Hours of Work: Minimum 40 hours week, 8:00 am -5:00 pm, Monday through Friday. Availability on weekends and holidays may be necessary based on business needs. Overtime may be required during peak workloads or increase in volume.

Job Description If you enjoy keeping people organized, solving problems, supporting a busy team, and making sure work gets done with excellence, this role is a great fit. You will support our office teams, Independent Dealer Network, Corporate Sales Consultants, and manufacturing locations through clear communication, accurate administrative work, and dependable follow-through. Pay Competitive pay based on experience, typically between $45,000 and $52,000 for this role, with annual raise and bonus opportunities We Build More Than Sheds. We Build Purpose. At Liberty Sheds, we believe work should feel meaningful. Since 2006, we have grown from humble beginnings into a thriving company with two manufacturing facilities and more than 25 dealer locations across North Carolina, South Carolina, and Virginia. We build spaces that serve people and strengthen communities. Guided by our faith and core values, we care about people first. If you want to use your gifts to support a mission-driven team, you may be the next great addition to Liberty. About the Role We are looking for a warm, organized, and dependable Administrative Success Coordinator who loves helping people succeed. This role supports our office teams, dealer network, and Corporate Sales Consultants by keeping information accurate, tasks moving forward, and communication clear. Every day looks a little different. One moment you may be updating spreadsheets or preparing documents. The next moment you may be helping a dealer, supporting a sales consultant, or jumping into a special project. This is a fast-moving role with many shifting needs, so responsiveness, follow-through, and proactive communication are essential. If you enjoy variety, teamwork, and being the person others rely on, you will thrive here. You will report to the Director of Customer Experience, People & Purpose, and work closely with Sales, Customer Success, Finance, Dealers, and Operations. What You Will Do Provide administrative support across departments Assist with Google Sheets, SmartSheets, and data entry Maintain accurate documents, logs, and reports Support dealers and Corporate Sales Consultants with daily administrative needs Help with customer communication and follow-up Keep schedules, files, and shared information organized Assist with special projects and operational tasks Contribute to a positive, team-first environment Here are a few examples of real work you may complete: Updating dealer inventory reports Preparing sales documentation and spreadsheets Collecting information from the field for customer follow-up Organizing project details so the team stays on track What You Bring At least 3 to 5 years of administrative experience Bachelor's degree preferred Strong computer, typing, and communication skills Familiarity with Google Sheets and SmartSheets preferred Ability to work independently and manage multiple priorities Reliability, professionalism, and excellent attention to detail A friendly, service-minded attitude Benefits Health, Dental and Vision Insurance FSA/HSA Options 401(k) with employee matching up to 4% Tuition Reimbursement Employee Assistance Program Employee Discounts Employee Discount Marketplace Complimentary Life and AD&D Insurance Complimentary Telehealth Services Periodic Company Meals and Events Paid Holidays and Paid Time Off Ready to Join the Liberty Family? If you're looking for a career that combines purpose, growth, and meaningful relationships, we'd love to hear from you. Apply today and help us build more than sheds. Together, we'll build a legacy of faith, excellence, and community.

Job Description Kumon Math & Reading of Indian Land is seeking a friendly and motivated individual to join our team as a Front Desk Assistant at our Kumon center. In this role, you will be responsible for providing exceptional customer service to our students and their families, as well as assisting with administrative tasks and maintaining a clean and organized learning environment. The ideal candidate for this position will have excellent communication and interpersonal skills, a positive attitude, and a strong attention to detail. They should be able to work independently and as part of a team, and should have experience in a customer service or administrative role. This is a part-time position, with the opportunity to work 2-4 days a week for 4-6 hours per day. Benefits Employee discount Flexible schedule Responsibilities Able to multi-task and show great teamwork. Intelligent, reliable, patient, proactive, hard-working, responsible, respectful, efficient, and punctual Quick learner and ability to adapt to a fast and changing environment Professional at all times Requirements Must be willing and able to work the noted schedule. We can be flexible for school schedules. Must have reliable transportation Must be punctual Must pass a background check Participation in training sessions as required Hours would be from 3:30 pm - 7:00 pm Tuesday, Wednesday, Thursday and Friday from 4.30pm - 7pm approximately 12-20 hours per week. We are looking forward to reading your application. By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply. Powered by Homebase. Free employee scheduling, time clock and hiring tools.

Marketing Projects Operations Assistant serves as a central support function within the marketing projects department, ensuring smooth execution of campaigns and initiatives through administrative assistance, project coordination, cross-functional communication, and operational support. The position is responsible for managing calendars, organizing documentation, tracking project progress, liaising with internal and external stakeholders, and maintaining systems for content, budget, and vendor management. The ideal candidate is detail-oriented, proactive, and skilled in multitasking across various tools and teams to keep marketing efforts running efficiently. Essential Duties and Responsibilities * Assist in the development of campaign timelines and milestone tracking. * Assist the Manager, Marketing Projects with the relaunch of the EPICC (Events, Projects, Initiatives, Campaigns, and Content) Calendar and oversee ongoing submissions and related communications. * Coordinate internal reviews and approvals for campaign assets and messaging. * Support campaign launch logistics, including scheduling, asset deployment, and platform setup. * Compile, distribute and organize campaign performance data for post-launch reporting. * Update project timelines, follow up on deliverables, and maintain project management tools (e.g., Workfront, Microsoft Planner, etc.). * Assist in compiling weekly or monthly status updates for leadership. * Help draft and distribute internal newsletters, announcements, or campaign updates. * Support communication with agencies, freelancers, or print vendors. * Maintain marketing projects shared drives as well as Digital Asset Management (DAM) systems by uploading, organizing, and tagging campaign assets for easy access and version control. * Research and present ideas and best practices relative to brand building opportunities, innovation (tools, resources, processes) and trends (social, cultural, entertainment lifestyle). * Other duties as assigned by Manager. Required Skills, Experience and Abilities * To perform the job successfully, you should demonstrate the following competencies: * Bachelor's in marketing or related business degree from an accredited college or university * Must be able to work flexible hours including weekends, evenings, holidays and events/games as assigned. * Proficient in Microsoft Office systems including Excel and PowerPoint. * Ability to work in a fast-paced environment. * Must be organized, highly motivated, and team oriented. * Ability to manage multiple priorities and meet deadlines. * Strong interpersonal, verbal, and written communication skills. * Experience with Adobe Photoshop and graphic design tools is a plus. * Must have the ability to lift 25 - 50 lbs. Additional Information This is a part-time position with a maximum of 30 per hours a week. HSE is dedicated to creating and upholding a welcoming environment that celebrates diversity. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. All requests for medical or religious accommodations to perform the stated job duties will be considered.

Founded in 1963 by Don Fessler & George Bowman, Fessler & Bowman, Inc. has grown from a residential flatwork & basement wall contractor to a top 100 Commercial Concrete Contractor recognized across the nation. Keeping customer satisfaction as our fundamental core value has allowed Fessler & Bowman, Inc. to prosper for more than six decades. Our Culture & Philosophy: Fessler & Bowman is a fast-paced and culture-focused industry leader in specialty concrete and civil earthwork. When we talk about culture at F&B, it is not just a plaque hanging in our lobby. Our values are our driving force and have allowed us to build a phenomenal team delivering best in class products to our customers. Open & Constructive Take Pride in Our Product Relentless Commitment Care About Our Customers Team Success Summary: The Project Engineer will support Project Teams in the successful completion of construction projects, from the initial hand-off from Estimating through final completion and close-out. PEs are responsible for assisting with the overall project planning and scheduling, reporting, project accounting, and control, while providing technical direction and ensuring compliance with quality standards and applicable laws and regulations. Five Key Roles of the Project Engineer: Assisting and collaborating with the Project Manager and Field Teams through frequent job site visits to ensure job progress and participate in job meetings Maintain document control for all core tools in Procore and other internal/external software; including but not limited to RFI's, submittals, drawings, and specs Tracking production quantities for projects and elevating concerns to Project Manager in an expedited manner Manage all aspects of bulletin revisions- uploading and communicating to the PM Team, review, comment, and address revisions and other document revisions timely Assist PM Team with project start up and close out processes Essential Duties & Responsibilities: Handle correspondences with customers or vendors in a professional manner Staying up to date with regulations that can affect the permitting and safety aspects of a project Collaborate on estimating extra work when necessary Collaborating with Safety and Project Management Teams to complete visual job site safety inspections Assist in department projects as needed Communicating and upholding the Company's commitment to Integrity and Code of Ethics, as well as ensuring the same for the entire team Other relevant tasks as assigned Education, Experience & Qualifications: A Bachelor's degree in Construction Management, Engineering, or other relevant discipline Ability to read, interpret, and understand drawings Ability to manage several projects at once Creative and results-oriented, with a strong sense of urgency and self-motivation Proficient in word processing, spreadsheets, and scheduling Excellent communication and organizational skills Excellent problem-solving skills, with an adaptable and flexible style in working with all types of individuals Travel: Travel to and from job sites and office locations is required for this position. Fessler & Bowman will compensate for travel when applicable. Work Environment: As a Project Engineer, you will be subject to various work environments. These environments include office and field settings. Employee must be comfortable with sitting for an extended period. Benefits: Fessler & Bowman is proud to provide eligible Team Members with the following benefits: Medical, dental and vision insurance 401k with company contributions Paid Holidays and Paid Time Off Recruitment Process: The recruitment process will include a phone screen, in-person meeting, and a pre-employment background check and drug test. Fessler & Bowman is an Equal Opportunity Employer I have read and understand the job requirements, responsibilities and expectations set forth in the job description provided for my position. I attest that I am able to perform the essential job functions as outlined with or without any reasonable accommodations.

Job Details MI CHARLOTTE - CHARLOTTE, NC Part TimeDescription ATS is seeking a dedicated Project Assistant to provide support with project documentation and administrative tasks. In this role, you will help maintain records and assist with report preparation. This role is ideal for someone who thrives in a fast-paced environment, pays attention to detail, and delivers accurate and efficient results. Responsibilities: Organize and file emails into project folders. Conduct thorough final reviews of summary cover letters and ensure accuracy in finalized reports. Upload completed reports to ATS Squared. Scan and digitize field notes, maintaining proper organization within project folders. Update and maintain the report tracker and proposal log to reflect current project status. Manage filing of project information in both electronic and physical files for easy retrieval. Provide backup support to the Office Administrator as needed to ensure smooth office operations. Qualifications Minimum Requirements/Qualifications: High school diploma/GED required, associate or bachelor's degree preferred. 1-2 years of relevant administrative or office support experience, preferably in a project-based environment. Skills & Abilities: Proficient in Microsoft Office (Word, Excel, Outlook) with technical skills for document management and reporting. Skilled in building collaborative relationships with managers and team members to drive project success. Ability to accurately maintain and manage electronic filing system. Demonstrated ability to review, edit, and finalize documents with accuracy. All applicants require the following: Ability to learn and comply with all company policies and procedures. Excellent communication skills written and verbal. Applicants must pass a drug screen and have a valid driver's license with a clean driving record. “U.S. Persons” Only: A requirement of this position is access to information that is subject to U.S. export controls under the U.S. International Traffic in Arms Regulations (“ITAR”). Accordingly, the company will consider only “U.S. Persons” for this position. A “U.S. Person” includes (a) U.S. citizens or nationals; (b) U.S. lawful permanent residents (i.e., “green card” holders); (c) persons granted refugee status; or (d) persons granted asylum in the United States. This information is collected solely for purposes of complying with U.S. export control requirements and will not be used to unlawfully discriminate in the hiring process. EOE/AA/M/F/Vet/Disabled ATS is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

Position TRIO Administrative Assistant Division: Academic Affairs Department: TRIO Student Support Services (SSS) Reports to: Director of TRIO Student Support Services Position Summary The Student Support Services Administrative Assistant will play a crucial role in supporting the TRIO program. The successful candidate will provide administrative support, coordinate program activities, maintain efficient office operations, budget management, serve as primary contact for program participants, faculty/staff, families, and other external stakeholders. This is a full-time 10-month position Essential Duties & Responsibilities The results you will deliver each day that matter most! Administrative Support: Assist in the day-to-day administrative tasks of the TRIO programs. Maintain accurate and organized records, including participant files, program documentation, and statistical data. Prepare and distribute internal and external communications, including emails, newsletters, and program materials. Perform other job-related duties as assigned. Program Coordination: Coordinate logistics for TRIO events, workshops, and activities, and maintain annual event calendar. Collaborate with program staff to schedule meetings, appointments, and participant sessions. Ensure timely and accurate communication with program participants regarding upcoming events and deadlines. Data Management: Collect and input participant data into relevant databases. Generate reports and assist in analyzing program data for assessment and reporting purposes. Maintain confidentiality and adhere to data protection policies. Communication and Outreach: Communicate effectively with program participants, staff, and other external stakeholders. Assist in outreach efforts to recruit eligible students for TRIO programs. Contribute to the development of promotional materials and social media content. Financial Support: Assist in budget tracking and financial record-keeping for the TRIO programs. Process purchase orders, reimbursements, invoices, and travel arrangements per college policies. Education/ Experience What you will need to be successful! Associate degree from an accredited institution required, Bachelor's degree preferred. Proven experience in administrative support roles. Excellent organizational and time-management skills. Strong attention to detail and high level of accuracy. Budge management experience Proficiency in Microsoft Office Suite and other relevant programming software. Effective written and verbal communication skills. Ability to work collaboratively in a team and independently. Sensitivity to the needs of first-generation, low-income, and disabled students. Life at Livingstone College Why we believe you will love working at Livingstone College!! Livingstone College is a private historically black college that is secured by a strong commitment to quality instruction, academic excellence, and student success. Through a Christian-based environment suitable for holistic learning, Livingstone provides excellent business, liberal arts, STEAM, teacher education, and workforce development programs for students from all ethnic backgrounds designed to promote lifelong learning and to develop student potential for leadership and service to a global community. About Livingstone College: ********************** Livingstone College is an equal opportunity employer that employs qualified individuals based upon job related qualifications regardless of race, religion, ancestry, gender, sexual orientation, national origin, age, disability, marital status, domestic partner status, medical condition, political affiliation or any other classification proscribed under applicable federal, state or local law. Livingstone College complies with all laws regarding reasonable accommodation for disabled candidates and employees. Applicants requiring reasonable accommodation in order to participate in the interview process are requested to contact Human Resources in order to arrange such accommodation. We offer competitive compensation and an attractive benefits package. No recruiters or agencies without a previously signed contract.

Provide direct administrative coordination or support to a department and/or group of professionals. The role involves relieving supported individuals of administrative responsibilities in order to enable greater productivity and efficiency. Represents the firm in a professional manner in all communications and may interface with clients and outside parties. Works under moderate supervision due to previous experience/breadth and depth of knowledge of administrative processes. May exercise discretion and judgment and is capable of compiling information requests and determining trends. Performs simple administrative and staff support duties for the organization. Responsibilities include but may not be limited to: Travel & Expense - Arranges complex travel itineraries and submits expense reports in a timely manner. Calendar & Meeting Coordination - Manages calendars by anticipating needs, adjusting for conflicts, and ensuring all logistics (including materials, location, timing, etc.). Employs effective reasoning skills. Info and Data - Updates and maintains contact databases. May include compiling information for inclusion in reports or presentation materials including preparing reports, charts, graphs, or tables as necessary. Office Support - Provides office support to include greeting and interacting with clients, maintaining electronic and hardcopy filing, creating documents, processing invoices, general office management duties, etc. Projects & Processes - Participates in other projects as required. Additional responsibilities as requested. Qualifications: High school education required; Bachelor's degree a plus. At least 2-3 years of experience as an administrative assistant in an office environment. Expertise with Microsoft Outlook, Word, Excel, and PowerPoint. Professional or financial services industry background preferred. Excellent verbal and written communication skills necessary. Willingness to adapt to change. Multitasking abilities. Ability to work in a fast-paced environment. Strong teamwork ability. Attention to detail. Ability to prioritize. Strong organizational skills. Ability to work in a team setting. Ability to maintain confidentiality. Performs complex administrative and staff support duties for the organization.

Provides support by performing a variety of administrative functions. Physical Demands ADA requirements for this position include critical thinking skills with the ability to process information, analyze data, make assessments, and exercise good judgment to make decisions; possess ease of mobility within the work environment and other areas of campus; and effective use of all forms of communication (oral, visual, auditory), including use of computers. Be able to lift weights up to 10 pounds on a regular basis Required Qualifications Required Qualifications Associate degree from an accredited institution. Skills and Abilities Ability to work effectively and collegially with others. Skill in the use of computers and commitment to use of technology. Experience with current version of MS Office or similar programs Excellent oral and written communication skills Ability to anticipate and respond to change in a fast-paced work environment. Provide exceptional customer service with people internal and external to the institution. Familiarity with and appreciation for the mission of a comprehensive community college. Flexible and adaptable to change Ability to multi-task with multiple staff projects simultaneously.