Administrative specialist jobs in Kirkland, WA - 548 jobs

Who We Are Prowess Consulting is a consulting firm that specializes in helping the largest enterprises in the technology industry define, manage, benchmark, and market their solutions and services. We take great pride in investing the time and effort to gain a deep understanding of our clients' technologies, their customers, and the stories and strategies they need to tell to be successful in the market. Our team of technology and marketing experts is immersed in the technology trends that affect our clients' businesses, so we can add value at every stage of engagement to help them succeed. Who You Are Prowess Consulting is looking for a Tour Planner to help our client with scheduling, planning and managing tour requests for their technology center. To be considered for this role, you must reside in the greater Seattle area. This is a full-time job that requires on-site attendance Monday through Friday. No third-party agencies, please . The Role and Responsibilities Scheduling, planning, and managing all tour requests Gathering information and coordinating logistics for tour requests via phone calls and email Managing inboxes, calendars, and booking tools Reporting any technology or maintenance issues Maintaining positive public relations with stakeholders Coordinating catering (as needed) Maintaining documentation (training manuals, templates, etc.) Greeting executive level individuals and act as a liaison to assist the process Qualifications Previous experience in a professional administrative assistant role is required, dealing with the C-suite, preferably in a tech environment Strong organization and multi-tasking abilities a must Effective communication skills, both verbal and written, for interacting with staff, visitors, and external stakeholders For this role, you must be polished professional, knowing how to interact with high-level executives A strong attention to detail is required Proficiency in Microsoft Office applications A positive, proactive attitude is a must. Experience with preparing documents, maintaining filing systems, and using communication tools (email, scheduling systems). Experience with Power BI is required Additional Details The offered pay range for this position is $65,000 - 75,000 per year, depending on experience and geographic location. Prowess Consulting is an equal-opportunity employer, and diversity is a core value for us. We are a Minority/Women-owned Business Enterprise (WMBE) in Washington, and we committed to diversity, equity, and inclusion. At Prowess Consulting, we are passionate about building and sustaining an inclusive and equitable working and learning environment for all employees. We provide a well-rounded benefits package including health insurance, flexible spending account, life and disability insurance, paid time off, and retirement plan investing. For more information, please visit **************************

24Seven is partnering with one of our Asset Management clients that is searching for a Office Administrative Assistant to join their team for an exciting new contract! This role is starting ASAP for the next 2+ weeks! Pay $28/hr! A private family office in the Bellevue/Kirkland area is seeking a highly professional Temporary Office Administrative Assistant to provide front-office and administrative coverage while the current Executive Business Partner is on vacation. This role will function as a temporary receptionist and office manager, ensuring smooth daily operations and a polished, confidential office environment. There is potential for full-time consideration based on performance and business needs. Key Responsibilities Serve as the primary front-desk point of contact, welcoming and directing guests with professionalism Manage conference room scheduling, meeting setup, and overall office readiness Open and close the office daily; ensure the office is secure and operating efficiently Provide general administrative support as needed (calendar coordination, document handling, light office tasks) Maintain office organization, supplies, and vendor coordination as required Support a small, high-trust team in a confidential, discreet environment Act as an extension of leadership by maintaining professionalism and operational continuity Qualifications 2-3 years of experience in an executive assistant, office manager, receptionist, or operations support role Experience supporting senior leaders or working in professional services, finance, or investment environments strongly preferred MUST be able to come onsite to Bellevue 8:30A-5:30P Monday-Friday If this is something you would be interested in, apply today as we are conducting interviews ASAP!

Title: Vendor - Administrative Coordinator Pay: $30 an hour Type: Onsite - Everett, Washington Duration: contract until 12/31/2026 is a member of the Material Planning HMV team. Your mission will be to provide materials support at one of our external heavy maintenance providers ensuring required materials are available on site in a timely fashion. Your team coordinates with Maintenance, Maintenance Control, Stores, Material Planning, Supplier Management, AOG Desk and other Technical Operation Departments to address material constraints and thereby protect the planned aircraft return to service. Key Responsibilities: Coordinate with heavy maintenance provider to address material and tooling requirements. Provide updates to Maintenance on material status for each aircraft, including mitigation efforts to address any shortages. Oversee the flow of unserviceable parts to ensure they are shipped promptly to designated repair shops. Monitor the return of unused material to AA stations. Qualifications: Bachelor's degree in related field or equivalent experience/training 3years' experience in Aircraft Maintenance Planning environment Ability to navigate and work with AA Web based systems Ability to read, interpret, and extract part information from technical documentation (IPC, Work Cards, Component Repair Manuals) Understanding of current Maintenance processes including MEL and Deferral process Ability to manage multiple tasks simultaneously in a fast-paced, dynamic work environment Excellent problem-solving skills Must be able to work in stressful situations during peak operations Preferred Qualifications: 3 years' experience in Aircraft Operational environment

Title: Data Entry Administrative Assistant (Contract for 2+ months) Compensation: $24-$27/hr Industry: Education is eligible for medical, dental, vision, and 401(k). About the Role An institution in Shoreline, WA is seeking a reliable and detail-oriented Data Entry Administrative Assistant to support a busy department during a period of transition. This role is ideal for someone with strong administrative or data-entry experience, particularly individuals who have supported HR or payroll-related functions. You will play a key role in maintaining data accuracy, processing timesheet adjustments, supporting general administrative operations, and assisting with various reporting tasks. The ideal candidate is proactive, organized, accountable, and comfortable working in a fast-paced environment. Key Responsibilities Enter, audit, and verify employee timesheet data with a high level of accuracy Run query reports and document corrections or adjustments as needed Support administrative functions and assist with day-to-day workflow management Perform manual and electronic filing; maintain updated tracking systems Respond to internal inquiries via email in a timely, professional manner Assist with general office tasks and ad-hoc projects as assigned Collaborate closely with the department manager to reduce administrative workload Uphold departmental policies, procedures, and confidentiality standards Qualifications Required: 1-2+ years of administrative, data entry, or office support experience Strong typing accuracy and attention to detail Basic Excel skills and proficiency with Microsoft Office (Outlook, Word, etc.) Experience entering/retrieving data within an electronic records system (PeopleSoft experience is a plus) Familiarity with automated tracking systems and maintaining organized filing systems Basic mathematical competency Strong written and verbal communication skills Ability to manage multiple tasks, prioritize deadlines, and work with minimal oversight Preferred: Background supporting HR, payroll, or timesheet administration Understanding of WA-state employment or payroll-related guidelines (a plus, not required) Experience in professional services, education, or similar environments Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Administrative Coordinator Contract: 6 Months Pay rate: $24/hr on W2 Must Haves: 1.) Serve as an Executive Calendar Coordinator 2.) Coordinate the onboarding process 3.) Manage invoicing activities Job Description: The Coordinator supports a variety of administrative activities assisting the division personnel in performing their duties and responsibilities with a high degree of safety, reliability, and efficiency within the department. This individual contributor role is responsible for working with the leadership of the Material, Components, Transitions, Maintenance Planning & Technical training teams to efficiently manage the administrative, technology and business management functions of the team. Key Duties Assists the department leadership with creation and publishing of departmental metrics, policies, and other guidelines. Administers division SharePoint sites and updates content for division users. Manages calendaring activities for the Director(s) and Managing Director(s), coordinating, scheduling requests from internal customers, including senior executives and vendors, as well as arranging meeting locations, equipment, and catering needs for on-site and/or off-site meetings. Manages new employee onboarding processes to ensure appropriate accommodations, badging, tools, and other resources are available to maximize the new employee experience and efficiency. Coordinates the Uniform needs for Stores personnel. Coordinates vendor invoice processing and coordination with AP to ensure prompt and timely payment of supplier invoices. Coordinates office supplies for assigned departments. Coordinates division and departmental recognition programs and assists with employee engagement activities.

As an Administrative Support Specialist, you will provide confidential administrative support and assistance to the Director and department staff. Responsibilities include drafting department specific correspondence and documents, managing assigned special projects, and coordinating schedules, travel, meetings, and events. You will serve as the department's primary liaison with internal and external customers, monitor and track department budgets, and serve as a subject matter expert for budget and business planning programs. Essential Duties 1. Provide confidential administrative support to the Director, managers, and department staff. Coordinate and schedule department travel, meetings, and events Act as a liaison between the department and internal/external customers; prioritize inquiries, relay messages, and screen contacts Assist in preparing grievance responses by researching and compiling documentation Compose and edit correspondence, presentations, and other materials using various software applications Prepare monthly reports for the Director's review Reconcile department credit cards 2. Independently manage department programs, including WSDOT Good To Go, CDL, Automotive Service Excellence (ASE) credentialing, uniforms, and interdepartmental projects. Manage program scope, timelines, and implementation of related policies and procedures Develop and implement processes to track and ensure all program requirements are met Work with vendors to dispute and resolve erroneous charges Review processes for inefficiencies; recommend and implement improvements Maintain program files and records 3. Coordinate the preparation and submission of the department budget and business plan. Research and provide recommendations on non-salary budget items Create purchase and change orders for the Maintenance and Parts departments Place orders and process invoices for payment Monitor budget activity and authorize expenditures as assigned Maintain budget documentation 4. Serve as Community Transit's liaison to the Department of Labor & Industries for the Apprenticeship Program. Provide administrative support for apprentice training Document performance and ensure appropriate pay and step progression 5. Review timesheets for accuracy and compliance with labor contracts, personnel policies, and labor laws. Correct discrepancies and inform employees of changes Document daily scheduled and unscheduled absences Notify appropriate personnel of excessive absences 6. Establish processes and procedures for the department's electronic and paper records program. Create, organize, and maintain records for storage, retention, or disposal Serve as a website administrator with shared responsibility for creating and managing Maintenance Department content on the intranet 7. Collaborate with staff to develop and revise departmental policies, procedures, and documents. Gather information from various stakeholders and compile it into usable documentation for review Requirements Minimum Qualifications Five years of experience as an administrative assistant working with confidential information. Three of the five years must have been acquired within the last five years. An associate degree in office administration or a closely related field may substitute for up to two years of experience. Demonstrated intermediate level skills with Microsoft programs (Outlook, Word, PowerPoint, Excel and SharePoint). Ability to establish and maintain effective interpersonal relationships with coworkers, supervisor, the public, and others. An equivalent combination of education and experience to successfully perform the job duties is also accepted. Knowledge Requirements Record and file management systems. Grammar, punctuation, and spelling. Business procedures - correspondence, taking minutes, managing confidential or privileged information. Budget management, including invoice processing and monitoring and forecasting expenditures to meet business goals. Understanding of and ensuring compliance with Collective Bargaining Agreements. Skill Requirements Fostering an inclusive workplace by upholding Community Transit's core values in support of the organization's vision and mission. Inspiring team commitment, pride, and trust while promoting cooperation and motivating members to achieve shared goals. Demonstrating courtesy, sensitivity, and respect in all interactions. Managing multiple tasks simultaneously and effectively and adjusting to changing priorities. Dealing with sensitive issues with tact and professionalism. Taking and transcribing meeting minutes. Effective written and oral communications that are timely, relevant, concise, and clearly outline necessary actions. Working with highly detailed and confidential data. Problem solving and good use of judgment. Working well both independently and in teams. Learning new assignments quickly. Project management. Synthesizing information and making recommendations within policy and procedure. Preferred Skills and Knowledge Public sector work experience. Knowledge of Community Transit policies, procedures, and operations. Apprenticeship programs through Labor and Industries. Community Transit applications and budgeting software programs. Ability to type accurately at 50 wpm. Effective coordination and use of resources. Coordinating complex scheduling. Establishing and maintaining effective interpersonal relationships with coworkers, supervisor, the public, and others. Working Conditions Hybrid telework may be available. Availability is at management discretion and may not be available for this position based on the nature of the work. Work is performed in an office environment and requires the use of office equipment and technology. You will be required to move throughout and between different office buildings and may need to complete tasks in noisy environments. You may also be required to lift and carry materials up to 10 pounds frequently and 20 pounds occasionally. Application and Selection Process Only on-line applications will be accepted and must include a resume, completed application with job history listed and supplemental questions answered. Incomplete application packets will not be considered. Applicants for this job may be considered for other openings up to six months after the date this position closes. Applicants who meet the minimum requirements may be scheduled for an interview as well as a variety of tests to demonstrate knowledge, and skills for the position. The evaluation process may include interviews, background checks, reference checks and various performance tests. PLEASE NOTE: Employee Benefits: Employees (and their families) are covered by medical, dental, vision, basic life and disability insurance. Employees participate in the Public Employees Retirement System (PERS) and have the option to enroll in the agency's deferred compensation plan. In addition to WA Paid Sick Leave, employees in this position, accrue nineteen (19) days of Paid Time Off (152 hours) in their first year and receive ten (10) paid holidays throughout the calendar year. Full list of all benefits and details can be found here. Community Transit provides a tobacco-free and drug-free work environment. If you have a family member, or share the same living quarters of a current Community Transit employee, please let your Human Resources Recruiter know as your eligibility for this position will be affected. As a recipient of federal funds, Community Transit is an Equal Opportunity Employer and does not unlawfully discriminate on an basis prohibited by Federal, State or Local law. We value and encourage diversity in our workforce. EOE AA M/F/Vet/Disability. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, protected veteran status or disability.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. The Administrative Specialist position serves as the executive principal assistant to the Chief Investment Officer ("CIO") and Chief Operating Officer ("COO"), directly managing and coordinating the communications, scheduling and daily responsibilities in the areas of executive administration support, travel management, and business operations. This position reports directly to the CIO. With delegated authority, this position has primary management of the CIO's schedule, demonstrating strong working knowledge of operational areas of responsibility, strategic priorities and constituencies' relations. In addition, this role oversees the UWINCO team's DEI initiatives to provide education and awareness to the team. A high level of professional discretion is crucial to this position and its interactions with senior UW leadership, UWINCO Board members, members of the investment community and the general public. This position requires a high-level of independent judgement in planning and decision-making with regard to all aspects of administrative and business operations within the UWINCO office. Must employ strong problem solving skills and be capable of managing multiple and competing priorities with frequent tight deadlines skillfully, accurately and confidentially while demonstrating discretion and independent judgement in all areas of operation. Flexibility to work long hours if needed. Ability to process large volume of emails daily for CIO. The UWINCO Office manages over $9 billion of endowment, operating and life income funds. Theses positions interact regularly with the UW Board of Regents and UWINCO board members. The decisions made by these groups have an extremely significant impact on the financial health of the University, and the administrative positions are integral to the ability of the UWINCO Team, Chief Investment Officer (CIO), Board of Regents and UWINCO Board to make decisions regarding the University's investments. Duties & Responsibilities Executive Administrative Management • Serve as Principal Assistant and confidential liaison to UWINCO CIO and COO. Provide high level direct, confidential, executive administrative support, project management and analysis which includes handling of confidential and sensitive information. • Proactively manage complex schedules based on changing priorities and emerging issues, exercising independent judgement in prioritizing needs and events including negotiating conflicts and evaluating the need to reschedule, postpone or relocate meetings. Initiate coordination of meetings, including management of all logistics and planning. Handle all scheduling in a timely and accurate manner. Ensure CIO/COO are fully briefed on agenda items and receive all required materials. • Manage day to day operations for the office of the CIO. Draft correspondence and prepare communication materals for internal and external distribution. Plan and attend team meetings; initiate preparation of meeting materials including agenda, presentations, and research. Maintain meeting records and gather background information in a timely manner. Bring outstanding issues to the CIO's attention. • Track and manage mail and correspondence, including very heavy volume of electronic mail, throughout the day. Take action as needed, including drafting responses and utilizating professional discretion in providing, reviewing and routing as appropriate, ensuring CIO and others are aware of matters requiring their attention. Exercise discretion and independent judgement in dealing with sensitive issues involving the general public, investment managers and consultants. • Liaise with Board of Regents office in coordinating meetings between Regents and UWINCO. • Read and stay current with daily investment news including Bloomberg news, company websites and other sources. Manage research projects as assigned. • Exercise independent judgement in responding to a wide variety of non-routine matters. Diversity, Equity and Inclusion (DEI) • Create internal DEI team to facilitate education and awareness. • Lead all staff DEI meetings; independently choose discussion topics and various meeting formats. • Research new recruiting avenues for team. • Facilitate all staff book reading; create small group discussion topics. • Attend DEI webinars and meetings to increase knowledge of current issues. Travel Planning and Management • Manage coordination and travel planning, both domestic and complex international trips, for CIO and other team members. Evaluate most advantageous flight routes and balance with need for low cost options and flexibility for last minute changes. - Develop understanding of International Visa requirements, application process and deadlines. • Independently construct travel itineraries in accordance with University policies and procedures. • Process and track complex travel expense reimbursements, in accordance with University and state policies. • Stay current with University and state policies with regard to university-sponsored travel. Responsible for creating, communicating and implementing new internal team travel policies as needed. Business Operations • Independently manage and execute special projects as requested by the CIO. Many projects delegated to this position are unique, confidential and may require exercising independent research and decision making. • Track and reconcile monthly ProCard charges. • Maintain a high level of professionalism and customer service in managing inquiries and coordinating responses. Manage multi-line phone system; exercise independent judgement in screening, triaging and escalating calls as appropriate, responding to calls from individuals at all organization levels, both internal and external stakeholders. • Provide direct or back up activities of staff as needed and coordinate with team to accomplish the overall mission of the unit. Proactively coordinate workload within the office to ensure adequate team coverage and cross training is available at all times. • Complete complex tasks and projects quickly utilizing the right mix of independent judgement and consultation with leadership. React with appropriate urgency and an unyielding sense of calm to situations that require a quick turnaround. Maintain a high level of tact, discretion and diplomacy. • Other duties as assigned. Minimum Requirements • Bachelor's degree • 4 years' accumulated professional experience. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. Additional Requirements • Demonstrated professionalism, discretion and initiative in carrying out the responsibilities of the position in a confidential manner. • Ability to maintain a high level of confidentiality. • Experience planning complex trips and meetings (domestic and international) for multiple individuals simultaneously. • Self-directed individual with a strong work ethic and service orientation. Ability to anticipate the needs of the unit and respond proactively. • Excellent oral and written communication skills in an environment requiring diplomacy and judgement in managing interactions with individuals at all levels inside and outside the organization. • Ability to adjust to rapid changes and execute fluid management of multiple priorities in a dynamic environment. • Demonstrated success in roles requiring strategic, creative thinking and problem solving, as well as attention to detail and the ability to manage multiple priorities in a highly dynamic environment. • Demonstrated proficiency in Microsoft Word, Excel, and PowerPoint, Outlook, electronic mail, web searches and electronic calendar programs. Desired • C-suite experience highly desired. • Familiarity with investment management concepts and terminology. • Familiarity with University systems and procedures, particularly travel. Compensation, Benefits and Position Details Pay Range Minimum: $80,004.00 annual Pay Range Maximum: $110,004.00 annual Other Compensation: - Benefits: For information about benefits for this position, visit ****************************************************** Shift: First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 100.00% Union/Bargaining Unit: Not Applicable About the UW Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at ************ or **********. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

The Seattle Police Department is seeking a highly motivated, customer service focused and detail oriented Administrative Specialist II-BU for the Crime Records Unit. The selected individual will work Monday through Friday, rotating Saturdays, and mandatory holidays. Crime Records works with insurance, criminal justice, governmental, and law enforcement agencies for incident/accident reports, background checks and in-custody arraignment. This position will report to the Administrative Support Supervisor. * Provide a full range of administrative support for the Department, inside/outside Law Enforcement/Criminal Justice agencies, Insurance Agencies, and the Seattle City Prosecutors Office in a fast-paced, customer service-oriented environment. * Understand the work processes and procedures of the Crime Record Unit and adjust priorities on short notice based on the needs of the unit. * Meet deadlines for processing reports for the Seattle Municipal Court Arraignment Calendar. * Answer high volume of telephone calls, direct calls, retrieve and answer voicemail, answer email, disseminate incoming and outgoing mail, and prepare correspondence and interdepartmental memos. * Process requests for reports and investigative files and disseminate interdepartmentally, as well as outside the department. * Learn and interpret state mandated RCW's and apply them to the job task. * Exercise good judgment, organize workload, problem solve, and provide good customer service. * Assist internal Law Enforcement with information and procedures. * Numerically organize, scan and file reports. Shifts include rotating Saturdays and Holiday coverage.Required Qualifications: Requires two years of clerical support experience (or a combination of education, training and/or experience which provides evidence of the ability to perform the work of the class). Desired Qualifications: * Intermediate skills in Microsoft Office Suite programs. * Ability to communicate clearly, handle a variety of tasks, and assignments in a timely manner. * Team oriented and possess a positive work ethic. * Ability to lift to waist and overhead up to 25 pounds and carry boxes weighing up to 30 pounds. * Detail oriented, organized, and very thorough. Position Requirements: * Pass a Seattle Police Department Background Investigation. * Must perform work on-site. No remote work option is available for this position.About the Department: The Seattle Police Department is comprised of approximately 1,600 dedicated law enforcement professionals all committed to creating and fostering a work environment that is collaborative, innovative, and leading the way in law enforcement principles and practices. Ours is a culture that encourages top performers to adhere to a standard of excellence in the identification of and resolution to complex challenges. At SPD we acknowledge and honor the fundamental value and dignity of all individuals and pledge ourselves to creating and maintaining an environment that respects diverse traditions, heritages, and experiences. The Seattle Police Department is an Equal Opportunity Employer that Values Diversity in the Workforce. Additional Information: The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: *********************************************************************************************************** The full salary range for this position is $36.89 - $41.31 per hour. New employees begin at Step 1 of the pay progression, which is $36.89 hourly. Current City employees' starting rate of pay will be based on Personnel Rules regarding promotions. This is a full-time (1.0 FTE) regular position with full benefits. This is a Civil Service position eligible for overtime. How to Apply: * Apply online at **************************** Please refer to: Job# 2026-00052 * A cover letter and resume, that provide additional information on why your skills and experience make you qualified for this job are required. * Incomplete applications will not be considered. If you have any questions, please contact Roth Lim at ********************.

Hiring Bonus: $1000 after successful completion of 120 days and an acceptable attendance record ABW Technologies Inc. is a small business in Arlington, WA. We are a leader in the Aerospace, Defense, Nuclear and Energy industries. Our diversity allows us to maintain a high level of fabrication production during any downturn or difficult time. If you're looking for a career that offers high pay, and outstanding benefits, we have a job opportunity for you! ABW Technologies, Inc. is looking for a Project Manager Assistant to support designated projects as defined by project managers by preparing, retrieving and reviewing production related documents; examines documents to verify completeness and resolve discrepancies; sources material and procures from drawings or material lists; compiles and posts required changes and final document packages To be successful, the ideal candidate will need: excellent analytical skills, design workflows and procedures; generate creative solutions with images and design; timely troubleshoot and develop alternative solutions; assist in the development of project plans; able to read drawings, specifications, and weld symbols. Familiarity with Drafting/CAD software and a basic understanding of GDT tolerancing is a plus. Six months experience and/or training in metal fabrication project management, ability to write routine reports and correspondence, business math; working knowledge of internet and Microsoft office software. Benefits include health, dental, vision and voluntary benefits, including a generous 401(k) with company match and paid time off. Benefits: 401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Vision insurance

Job Title: Temporary Administrative Support Specialist - Leave Administration Job Summary: This position provides specialized support and coordination to the Benefits & Leave Administrators in employee leave management processes. The role also serves as a key point of contact for employees, resolving issues related to leave through tracking leave hours, timelines, and notices. Job Duties: Monitor the Benefits & Leave email inbox and respond to inquiries. Generate and issue notifications for leaves of absence, meeting state and federal notice requirements and timelines. Track due dates for employees to submit leave documents and send reminders as needed. Track the number of leave hours available, based on the specific type of leave that is being requested or used. Monitor remaining available leave hours, alert Administrators when leaves are approaching expiration, and send employees notices. Arrange premium payments with employees while they are out on a leave of absence. Conduct system audits and prepare reports that ensure accuracy and integrity of the leave and absence records and data. Document leave administration processes and standard operating procedures. Support major projects related to changes in leave rules and specific notifications to employee groups. Create meeting agendas, arrange meeting space, and coordinate logistics. Track team project deliverables and timelines. Monitor State and Federal regulations relevant to leave and benefits and make recommendations to internal partners on how to respond to new laws/regulations. Perform other duties of a similar nature or level as needed. Minimum Qualifications: Three years of general administrative experience working with sensitive and confidential information. An Associate degree in office administration, business administration, or a related field may substitute for two years of experience. An internship in human resources or benefits administration may substitute for one year of experience. A year of experience in a benefit and/or leave administration, or employee service role. An equivalent combination of education and experience to successfully perform the job duties is also accepted. Knowledge Requirements: Federal, State, and Local regulations governing benefits and how various laws intersect (e.g.: HIPAA, ADA, and ADAA) HRIS and HRMS tools, such as PeopleSoft General office procedures, practices, and etiquette Grammar, spelling, and punctuation rules Customer service practices Data and record management Procedures for maintaining confidentiality of sensitive and protected personal information Skill Requirements: Fostering an inclusive workplace by valuing and leveraging diversity, equity, and inclusion. Inspiring and fostering team commitment, pride, and trust. Facilitating cooperation and motivating team members to accomplish group goals while treating others with courtesy, sensitivity, and respect. Demonstrated skill using office applications such as Microsoft Office Word, Excel, PowerPoint, or similar programs. Strong written and verbal communication Time management, managing multiple tasks, and adjusting to changing priorities Exercising good judgment to discern when to take issues to a higher level for guidance or resolution Taking and transcribing meeting notes Continuous learning Preferred Skills and Knowledge: Experience working in the public sector or the transportation industry Knowledge of various types of leaves and benefit plans. Working Conditions: Onsite Monday - Friday. Work is performed in an office environment and requires the use of office equipment and technology. You will be required to move throughout and between different office buildings and may need to complete tasks in noisy environments. You may also be required to lift and carry materials up to 10 pounds occasionally. Location: Everett Duration: 60-90 days Pay: $30 hour

COMPANY INFORMATION: Established in 1986, ATS Automation is the leading provider of energy management services, automated control systems, critical airflow solutions, and building systems integration. We aim to be the market leader in excellence in building technologies by providing the industry's best teams, engineered solutions, service support, and products. At ATS, we custom engineer and install building automation systems to optimize buildings' mechanical and electrical systems, reduce building energy consumption, increase tenant comfort, and maximize the productivity of tenants and facilities management personnel. Headquartered in the Pacific Northwest, with 14 offices and growing across the United States, we support and manage complex building automation and controls projects across the country and abroad. We seek out candidates from diverse backgrounds who are curious and eager to learn, have excellent communication skills, and who possess an exceptional work ethic and initiative. ATS is committed to employee development and offers an extensive training program and ongoing advancement to all employees. Our company enjoys remarkable tenure and we take pride in our employees' ability to grow their career and find long-term success at ATS. JOB SUMMARY: The ATS Energy Department is experiencing rapid growth and is expanding its administrative team. We are seeking a motivated, detail-oriented, and curious individual to join us as an Administrative Assistant. In this role, you will provide vital support to our Energy Service and Construction teams, assisting with a variety of tasks including project billing, subcontractor management, and general administrative coordination. This is an excellent opportunity for someone who thrives in a dynamic environment and is eager to grow with a forward-moving organization. DUTIES AND RESPONSIBILITIES: Project Entry for Service and Construction Projects Department of Labor and Industries Intent to pay prevailing wage filing, Certified Payroll and Affidavits Contract Compliance Support Subcontract administration including the management of subcontractor paperwork to include contracts, invoices, and prevailing wage details Accounts Payable Accounts Receivables Billing of Service Energy Projects Billing of Construction Energy Projects to include lump sum progress billings and Guarantee Maximum Pricing (GMP) SKILLS AND ABILITIES: Meticulous attention to detail Critical thinking skills Communication and Interpersonal skills Time management and organizational Skills Ability to multitask and succeed in a fast work paced environment Ability to work with multiple personalities and communication styles WORK ENVIRONMENT AND PHYSICAL DEMANDS: This position is non-remote, in person, office work environment at our Renton location. Consistent typing and spending much of your time seated at a desk or computer. Small repetitive motion with mouse and keyboard are required. COMPENSATION AND BENEFITS Annual base salary ranges from $45,760-$52,000, depending on experience Additional information about our benefits POSITION TYPE AND HOURS Full-time, exempt Typical Monday - Friday working hours with flexibility as needed CREDENTIALS AND EXPERIENCE Highschool Diploma or equivalent ATS is an equal opportunity employer and we are committed to complying with all federal, state, and local laws providing equal employment opportunities. When making hiring and employment decisions, we do not discriminate based on race, color, national origin, ancestry, religion, sex, gender identity, sexual orientation, marital status, pregnancy, age, military service, military or veteran status, physical or mental disability, medical condition as defined under state and federal law, or any other legally protected category. All such discrimination is strictly prohibited. The above job description may not cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Reports to: Program Manager Salary Range: Starting at $22.43 - $27.26 per hour Shift: Morning and Swing Chief Seattle Club provides permanent, affordable, and supportive housing to residents (primarily Native American/Alaska Native) at our housing projects: ?ál?al, Goldfinch Elders' Housing, Salmonberry Lofts and Sacred Medicine House. Along with housing comes wrap-around support services to help residents live healthy and sustainable lives. The Support Assistant works with the Case Managers and residents on supporting life at our housing sites, which includes culturally adaptive wrap-around services. Goals and objectives are established and evaluated by the Program Manager, Residential Services Director, and Program Director. Changes to the job description may happen at any time according to the needs of the organization. These positions require on-site work. Duties/Responsibilities: The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions . Facilitate safe and healthy community every day by getting to know member residents and supporting positive socialization with other residents and staff. Conduct yourself at all times with utmost respect and attention to trauma-informed care. Monitor cameras to ensure safety of building. Conduct daily building inspections of each floor. Report any damage to artwork, carpets, windows, walls, doors and bike room, trash rooms, and laundry rooms. Befriend residents and have all guests/visitors sign in. Ensure ongoing operations of the site, including chores, general grounds care, scheduling, and safety procedures. Maintain an inventory of janitorial and maintenance supplies. Communicate supply needs to the appropriate chain of command. Conduct daily inspections of property and arrange needed maintenance and repairs. Track completion of these responsibilities on the appropriate forms. Attend special community events and staff meetings. Sort and organize incoming donations. Supervise resident activities at the site and maintain daily resident logs. Aid case managers and/or Housing Stability Specialists/Case Managers. Enforce policies and procedures, adhering to program and CSC guidelines. Assist with office support services. Ensure completion of daily chores and weekly cleaning tasks around the office. Provide instruction to residents when necessary and answer any resident questions. Issue and enforce consequences when necessary for non-compliant residents. Support resident safety by responding appropriately to emergencies, reporting hazards or incidents promptly, and modeling safe practices in alignment with agency policies and trauma-informed care principles. Completion of all safety-related trainings. May be asked to participate in safety meetings. Other duties and/or special projects as assigned. Proven Experience Excellent communication skills Comfortable with computers and teaching others to use computers. Ability to handle complaints/conflicts in a calm and professional manner. Experience working with homeless and/or low-income populations is preferred. Must have a strong understanding of historical and intergenerational trauma among Indigenous communities. Strong crisis intervention skills with the ability to prioritize and handle multiple tasks under stressful conditions. Great customer service skills. Other Considerations: CPR & AED first aid certification Formal professional de-escalation training Experience working with Native American populations and/or a strong awareness of Native Cultures. Education and Experience: GED or High School diploma Highly organized, flexible, independent, culturally sensitive, and detail-oriented with the ability to multitask. Proficient in MS Office 365 Must possess great oral and written skills High degree of discretion and excellent judgment One year working in high-risk/at-risk populations but any experience with at-risk/vulnerable populations is a plus. Physical Requirements: Most positions at CSC are exposed to members of the community who have experienced or are experiencing trauma in various forms including but not limited to: domestic violence, sexual violence, homelessness, unemployment, financial hardship, etc. As a result, staff are at risk of secondary trauma. Employees are encouraged to seek external support and maintain self-care when working indirectly or directly with clients. Mental health care referrals for employees are available. Lifting, stretching, pulling, and pushing up to 60 lbs. Continuous standing, walking, and sitting. Benefits Summary: Full-time employee benefits package includes: Medical, Dental, Vision, and an Employee Assistance Program Public Transportation (ORCA) pass 401(k) Retirement Plan Paid Time Off, Holiday Pay, and Night Shift Differential Transparent Pay Schedule Internal Hiring and Encouraged Advancement Equal Employment Opportunity Chief Seattle Club is an equal opportunity employer. Employment decisions are based on merit and business needs. It is Chief Seattle Club's policy not to discriminate against employees and applicants based on race, color, citizenship, status, national origin, ancestry, gender, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, political affiliation, or any other factor protected by law, with respect to recruitment, hiring, training, promotion and other terms and conditions of employment. All employment decisions shall be consistent with the principle of Equal Employment Opportunity. Chief Seattle Club is committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, and vendors.

Job DescriptionBenefits: 401(k) 401(k) matching Competitive salary Health insurance Opportunity for advancement Paid time off Vision insurance WBE Technologies LLC, a leading global supplier of technology solutions and one of the fastest growing companies in America is seeking a self starter to handle our logistics and administrative support. Come be a part of our growing team. Key Responsibilities: Logistics Coordinate transportation and logistics for DOMESTIC AND INTERNATIONAL inbound and outbound shipments Schedule customer orders and work closely with sales, warehouse, and operations teams Communicate with vendors, freight carriers, and internal teams to resolve any logistical needs Monitor inventory and assist with order tracking and delivery timelines Ensure compliance with all shipping regulations and company policies Administrative Generate and process customer invoices in coordination with the finance and sales teams Answer and route incoming phone calls and provide professional customer service Manage emails, and administrative correspondence Monitor office supplies and place orders as needed Monitor and update daily and weekly internal calendars Qualifications: Minimum 5 years of relevant experience in administration, invoicing, logistics, or transportation coordination Strong understanding of supply chain, logistics, and order fulfillment processes Proficient in Microsoft Office Suite (Excel, Outlook, Word) and ERP/CRM systems (Zoho or Rubicon ERP experience a plus) Excellent organizational skills and attention to detail Ability to work independently and collaboratively in a fast-paced environment Strong communication skills, both written and verbal Preferred Skills: Experience in a distribution or telecom-related environment Familiarity with freight carriers, LTL/FTL shipments, and drop-ship processes Working knowledge of international import and export compliance Benefits: Competitive salary based on experience Health, dental, and vision insurance Paid time off and holidays Opportunities for career growth in a dynamic industry

See it differently You see the world through a unique lens and that's exactly what we need. We embrace how you see things differently - it's essential for creating a sustainable future. Arup is a global consultancy with advisory and technical expertise across more than 150 disciplines. We guide, plan and design the future of the built environment. Globally, each year we recruit hundreds of interns to help us see things differently and solve the most complex challenges facing our clients, climate and communities. We're looking for a Construction Administration / Controls team member who will be located in our West Geography office locations. The role will form an integral part of our regional construction administration team and will help to deliver some of the most significant projects in the area. The successful candidate will support: quality in our designs, a high level of multi-disciplinary coordination; and key stakeholder awareness. This role will be a hybrid role where it will support both our construction administration and our controls team. There is an overlap between Building Construction and Controls and this will give the successful candidate exposure to cutting edge systems within some of the most exciting projects within our region. The Opportunity * Support our Construction Administration and Controls teams through project work - including new / existing construction and pre-design support. Projects will typically reside in the science, healthcare, higher education, transportation and commercial sectors. A general knowledge of all project types will be a strong attribute. * Coordinate and implement of project specific design activities including Process and Instrumentation and Control diagram development. Support our controls team to prepare building control diagrams for operation of HVAC, Lighting and Plumbing systems. * Participate in meeting and work with engineering team to maintain and develop client and stake holder relationships. Maintain a focus on building and maintaining quality relationships, both with our internal team and external counterparts. * Support the CA process from a multi-disciplinary standpoint. Facilitate timely responses to Contractor Request for Information (RFI's), submittals and inspection reports and ensure that responses are coordinated across trade partners.. * Participate in Construction site 'all-hands' or 'big room' meetings. Be accountable to report to the large team and convey information on the team's behalf, when necessary. * Provide measurement and verification services within existing building projects and support our commissioning team as necessary. * Support advance controls for High-performance and LEED Certified green buildings. * Capture lessons learned on projects and support in-house design reviews based on findings. Make recommendations for design improvements. Engage with our BIM process and pro-actively identify opportunities for coordination and constructability in order to support a high quality output. * Present lessons learned to the broader team 'non-field based' engineering team.. * Support the development regional standards for construction administration best practices, such as: digital platforms, test sheets and forms, specifications and site practices, and field reports. * Know the latest in relevant industry developments and technology advancements Is this role right for you? * Pursuing a Bachelor's Degree in Mechanical Engineering, Electrical Engineering, Construction Management, or similar is preferred * Experience or understanding of commissioning / retro- commissioning projects * Experience developing and delivering a business strategy and work winning efforts * Engineer in Training (EIT), Certified Energy Manager (CEM) or equivalent qualifications. * LEED AP (desired) * Project sector experience in higher education, science, industry, healthcare, government, or transportation. * Participation in American Society of Heating, Refrigeration and Air-Conditioning engineers (ASHRAE) or equivalent organizations. * Must be eligible to work in the US without the need for employer sponsored work authorization now or in the future to be considered for this role. We're looking for: * Changemakers: A passion for sustainable development and creating a better world is key. * Innovative minds: We're looking for critical thinkers who embrace new ideas and challenge the status quo. * Growth seekers: You have a growth mindset, always eager to learn and explore new ways of working. * Adaptable adventurers: You're ready to take on any challenge that comes your way. What we offer you At Arup, we care about each member's success, so we can grow together. Our intern experience offers you: * Purpose-driven work: Join an employee-owned team tackling climate, biodiversity, and social challenges, aligned with the UN's Sustainable Development Goals. * Create remarkable outcomes: We trust you to explore challenges, drive change, and create lasting outcomes for our clients, climate and communities. * Inclusive culture: Your unique perspective matters. We celebrate diversity and foster a supportive, social environment where everyone belongs. * Career growth: Grow your skills through innovative projects, training, and mentoring in a supportive environment. We invest in your future. * Work-life balance: Our hybrid model offers flexibility to balance work with your life. We balance your needs with our clients and communities Los Angeles Hiring Range - The good faith base salary hiring range for this job if performed in Los Angeles, CA is $24/hour to $43/hour. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of Los Angeles, CA will differ. San Francisco Hiring Range - The good faith base salary hiring range for this job if performed in San Francisco, CA is $26.50/hour to $47.50/hour. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of San Francisco, CA will differ. Seattle Hiring Range - The good faith base salary hiring range for this job if performed in Seattle, WA is $24/hour to $43/hour. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of Seattle, WA will differ. Next Steps We will be reviewing our candidates for this position on a rolling basis. Once you've submitted your application, we'll invite you to showcase your skills through a pre-recorded video interview if you've met the minimum requirements. After reviewing your submission, a member of our team will get in touch with you to discuss the next steps. Arup is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, spouse of a protected veteran, or disability. Stay safe online. Recruitment fraud is on the rise, and Arup's name, logo, and branding have been used in fraudulent job advertisements. Arup will never ask for bank information as part of our recruitment process. Different people, shared values Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas - this drives our excellence. Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at *************************************** #LI-EC1 #GOARUP

As an Administrative Support Specialist, you will provide confidential administrative support and assistance to the Director and department staff. Responsibilities include drafting department specific correspondence and documents, managing assigned special projects, and coordinating schedules, travel, meetings, and events. You will serve as the department's primary liaison with internal and external customers, monitor and track department budgets, and serve as a subject matter expert for budget and business planning programs. Essential Duties 1. Provide confidential administrative support to the Director, managers, and department staff. Coordinate and schedule department travel, meetings, and events Act as a liaison between the department and internal/external customers; prioritize inquiries, relay messages, and screen contacts Assist in preparing grievance responses by researching and compiling documentation Compose and edit correspondence, presentations, and other materials using various software applications Prepare monthly reports for the Director's review Reconcile department credit cards 2. Independently manage department programs, including WSDOT Good To Go, CDL, Automotive Service Excellence (ASE) credentialing, uniforms, and interdepartmental projects. Manage program scope, timelines, and implementation of related policies and procedures Develop and implement processes to track and ensure all program requirements are met Work with vendors to dispute and resolve erroneous charges Review processes for inefficiencies; recommend and implement improvements Maintain program files and records 3. Coordinate the preparation and submission of the department budget and business plan. Research and provide recommendations on non-salary budget items Create purchase and change orders for the Maintenance and Parts departments Place orders and process invoices for payment Monitor budget activity and authorize expenditures as assigned Maintain budget documentation 4. Serve as Community Transit's liaison to the Department of Labor & Industries for the Apprenticeship Program. Provide administrative support for apprentice training Document performance and ensure appropriate pay and step progression 5. Review timesheets for accuracy and compliance with labor contracts, personnel policies, and labor laws. Correct discrepancies and inform employees of changes Document daily scheduled and unscheduled absences Notify appropriate personnel of excessive absences 6. Establish processes and procedures for the department's electronic and paper records program. Create, organize, and maintain records for storage, retention, or disposal Serve as a website administrator with shared responsibility for creating and managing Maintenance Department content on the intranet 7. Collaborate with staff to develop and revise departmental policies, procedures, and documents. Gather information from various stakeholders and compile it into usable documentation for review Requirements Minimum Qualifications Five years of experience as an administrative assistant working with confidential information. Three of the five years must have been acquired within the last five years. An associate degree in office administration or a closely related field may substitute for up to two years of experience. Demonstrated intermediate level skills with Microsoft programs (Outlook, Word, PowerPoint, Excel and SharePoint). Ability to establish and maintain effective interpersonal relationships with coworkers, supervisor, the public, and others. An equivalent combination of education and experience to successfully perform the job duties is also accepted. Knowledge Requirements Record and file management systems. Grammar, punctuation, and spelling. Business procedures - correspondence, taking minutes, managing confidential or privileged information. Budget management, including invoice processing and monitoring and forecasting expenditures to meet business goals. Understanding of and ensuring compliance with Collective Bargaining Agreements. Skill Requirements Fostering an inclusive workplace by upholding Community Transit's core values in support of the organization's vision and mission. Inspiring team commitment, pride, and trust while promoting cooperation and motivating members to achieve shared goals. Demonstrating courtesy, sensitivity, and respect in all interactions. Managing multiple tasks simultaneously and effectively and adjusting to changing priorities. Dealing with sensitive issues with tact and professionalism. Taking and transcribing meeting minutes. Effective written and oral communications that are timely, relevant, concise, and clearly outline necessary actions. Working with highly detailed and confidential data. Problem solving and good use of judgment. Working well both independently and in teams. Learning new assignments quickly. Project management. Synthesizing information and making recommendations within policy and procedure. Preferred Skills and Knowledge Public sector work experience. Knowledge of Community Transit policies, procedures, and operations. Apprenticeship programs through Labor and Industries. Community Transit applications and budgeting software programs. Ability to type accurately at 50 wpm. Effective coordination and use of resources. Coordinating complex scheduling. Establishing and maintaining effective interpersonal relationships with coworkers, supervisor, the public, and others. Working Conditions Hybrid telework may be available. Availability is at management discretion and may not be available for this position based on the nature of the work. Work is performed in an office environment and requires the use of office equipment and technology. You will be required to move throughout and between different office buildings and may need to complete tasks in noisy environments. You may also be required to lift and carry materials up to 10 pounds frequently and 20 pounds occasionally. Application and Selection Process Only on-line applications will be accepted and must include a resume, completed application with job history listed and supplemental questions answered. Incomplete application packets will not be considered. Applicants for this job may be considered for other openings up to six months after the date this position closes. Applicants who meet the minimum requirements may be scheduled for an interview as well as a variety of tests to demonstrate knowledge, and skills for the position. The evaluation process may include interviews, background checks, reference checks and various performance tests. PLEASE NOTE: Employee Benefits: Employees (and their families) are covered by medical, dental, vision, basic life and disability insurance. Employees participate in the Public Employees Retirement System (PERS) and have the option to enroll in the agency's deferred compensation plan. In addition to WA Paid Sick Leave, employees in this position, accrue nineteen (19) days of Paid Time Off (152 hours) in their first year and receive ten (10) paid holidays throughout the calendar year. Full list of all benefits and details can be found here. Community Transit provides a tobacco-free and drug-free work environment. If you have a family member, or share the same living quarters of a current Community Transit employee, please let your Human Resources Recruiter know as your eligibility for this position will be affected. As a recipient of federal funds, Community Transit is an Equal Opportunity Employer and does not unlawfully discriminate on an basis prohibited by Federal, State or Local law. We value and encourage diversity in our workforce. EOE AA M/F/Vet/Disability. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, protected veteran status or disability.

Days Off: Saturday, Sunday Shift: Day Insurance Benefits: Medical (no premiums/payroll deductions for employee coverage), Dental, Life, Long-term Disability Other Benefits: Employee Assistance Program (EAP), Flexible Spending Account (FSA), ORCA card subsidy, Paid Time Off (34 days per year), Retirement Plan Union Representation: This position is a part of a union and is represented by SEIU Healthcare 1199NW. About DESC: DESC (Downtown Emergency Service Center) is a nonprofit organization working to help people with the complex needs of homelessness, substance use disorders, and serious mental illness achieve their highest potential for health and well-being through comprehensive services, treatment, and housing. Our vision is a community where no person is abandoned, ignored, or experiencing homelessness. As the region's leading provider of services to multiply disabled adults who have experienced chronic homelessness, DESC serves almost 3,000 people each day. Our integrated service model is designed to help people secure and maintain appropriate, safe and affordable housing. DESC is recognized nationally and regionally as an innovator in developing solutions to homelessness. JOB DEFINITION: This position requires a strong interest in providing administrative support for a non-profit agency that specializes in services for those experiencing homelessness, mental health crisis, or currently engage in substance use. The successful candidate will be willing to build skills which specialize in engaging and, at times, deescalating clients in order to provide smooth communication between the client and their care team. MAJOR DUTIES AND RESPONSIBILITIES: Front Desk & Lobby - Client Interactions: Greet agency clients and visitors who enter the office and inform appropriate staff of their arrival. Assist in maintaining a comfortable milieu while tolerant of unusual and bizarre client behavior. Observe client behaviors inside lobbies and entryways, and intervene when necessary to discourage loitering, fighting, use or sale of drugs and alcohol, and other uncivil or illegal behaviors. Provide assistance to homeless individuals and others who are experiencing crises caused by mental illness and/or due to drug/alcohol consumption. Provide information about and referral to other services available in the community to homeless people and others in need. Ensure cleanliness of lobby area, interview/conference rooms and work area. Phones/Mail/Office Supplies: Answer incoming calls promptly with proper etiquette; route calls to appropriate persons; transfers call to voice mail or take messages as needed. Provide basic information on agency and services as appropriate over the phone. Process mail for clients and staff: Accept mail from USPS, UPS, FedEx, and other independent vendors, sort/distribute mail, and enter received client mail into tracking database. Order, maintain and dispense office supplies and forms needed by staff. Schedule routine maintenance of office machines. Paperwork: Assist program staff to update and maintain current resource lists and information manuals. Copy and collate forms and documents of various types for agency staff; monitor and maintain adequate supply of commonly used materials. Track company vehicles, maintain MS Outlook reservation calendar, enter any maintenance requests as needed. Enter client and service data on mental health program clients; coordinate with mental health program staff to ensure accuracy and completeness of information entered into system. Organize, file and/or store source documents for data entered into system, following established procedures for retention or disposal of documents. Generate reports from DESC's database and distribute them to appropriate staff. Non-position specific: Participate in staff meetings and in-service trainings, as appropriate. Other duties as assigned. Requirements MINIMUM QUALIFICATIONS: Excellent typing and keyboard skills and clerical skills/experience. Computer skills, including data entry and word processing experience, or related experience with the indicated potential to learn these skills quickly. Ability to work independently with a minimum of direct supervision. Willingness to be flexible and work cooperatively with co-workers to accomplish all responsibilities of the team. Initiative and creativity in problem solving and system development. Careful attention to detail. Ability to communicate and work effectively with staff from various backgrounds and disciplines. Ability to relate effectively to clients displaying a wide range of unpleasant and/or bizarre behaviors. Subscribe to philosophy of cooperation and continuity across programs, and of consideration and respect for clients. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will be required to sit, communicate with other employees, required to lift and carry items weighing up to 40 pounds and to operate computer hardware systems. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. EQUAL OPPORTUNITY EMPLOYER: DESC is committed to diversity in the workplace, and promotes equal employment opportunities for all staff members and applicants. The Agency will not discriminate against any employee or applicant for employment on the basis of race, creed, color, sex, gender, sexual orientation, age, national origin, caste, marital status, or the presence of any sensory, mental or physical disability in any employment practice, unless based on a bona fide occupational qualification. Minorities and veterans are encouraged to apply. Salary Description $31.42 - $34.69

Team Structure: There is one other admin assistant who will train them but work will be mostly independent. Role Responsibilities: • Acts as office coordinator by managing on-site issues • Orders all kitchen and office supplies • Maintains guest and kitchen areas • Leads the planning, coordinating, and implementing team events • Provides administrative and operational support within a large, diverse team including one or more senior executives. • Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information. • Builds effective relationships with internal/external stakeholders. • Gathers and formats data into regular and ad-hoc reports, and dashboards. • Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. • Dispatches outgoing communications. • Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements • Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. • Makes travel arrangements, booking flight/hotel reservations as needed. • Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. • Thinks creatively and proposes new solutions. • Exercises judgment to identify, diagnose, and solve problems within given rules. • Broader work or accountabilities may be assigned as needed. Must Have Skills: • 1-3 years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and • post-secondary degree in related field of study. • Specialized knowledge from education and/or business experience. • Verbal & written communication skills - In-depth. • Collaboration & team skills - In-depth. • Analytical and problem-solving skills - In-depth. • Attention to detail & organizational skills - In-depth Nice to Have Skills: • Excel proficiency • Post-secondary degree in related field of study • Salesforce experience • Previous financial industry experience

UW Medical Center-Montlake has an outstanding opportunity for an Executive Assistant. WORK SCHEDULE * 40 hours per week * Day Shift HIGHLIGHTS * Provide high-level support to multiple executives and play a key role in driving organizational efficiency and strategic initiatives. * Oversee employee recognition and engagement activities, including awards and events that celebrate and connect our team. PRIMARY JOB RESPONSIBILITIES * Provide high-level administrative support to multiple executives, including calendar management, meeting coordination, and onboarding of new staff. * Oversee UWMC Recognition Program and coordinate UWMC Cares Awards to promote employee engagement and recognition. * Manage intranet content and internal communications to ensure timely and accurate information sharing across departments. * Plan and coordinate meetings, forums, and special events, including logistics, agendas, and follow-up actions. * Serve as UW ProCard holder and process invoices, purchase orders, and payments in compliance with UW and state regulations. * Respond to staff inquiries and provide guidance on policies, procedures, and operational resources. * Collaborate with committees and external agencies to support compliance, reporting, and organizational initiatives. REQUIREMENTS * Bachelor's Degree and 5 years of experience providing executive-level administrative support in a large, complex organization. * Proven ability to handle confidential personnel and financial information with discretion. * Strong organizational, communication, and interpersonal skills, with the ability to manage multiple priorities and maintain professionalism under pressure. * Experience supporting C-suite or senior executives in an academic medical center or public-sector environment. * Familiarity with University of Washington systems such as Workday and the intranet. * Demonstrated success managing complex projects or programs involving multiple stakeholders. Commitment to continuous process improvement, service excellence, and collaboration across departments. * The position requires the ability to perform tasks such as sitting, standing, keyboarding, and occasional reaching, stretching, bending, and moving about. The role may involve lifting or carrying items up to 20 pounds. * Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration. ABOUT UW MEDICAL CENTER-MONTLAKE UW Medical Center is an acute care academic medical center located in Seattle with two campuses: Montlake and Northwest. As the No. 1 hospital in Seattle and Washington State since 2012 (U.S. News & World Report) and nationally ranked in seven specialties, UW Medical Center prides itself on compassionate patient care as well as its pioneering medical advances. The UW Medical Center-Montlake campus is located on the edge of the beautiful UW campus which includes many amenities available to our staff as well as very convenient public transit options including the Sound Transit's light rail station across the street. Excellence. Exploration. Education. ABOUT UW MEDICINE - WHERE YOUR IMPACT GOES FURTHER UW Medicine is Washington's only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine's mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow's physicians, scientists and other health professionals. All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest. Become part of our team. Join our mission to make life healthier for everyone in our community. Compensation, Benefits and Position Details Pay Range Minimum: $61,512.00 annual Pay Range Maximum: $92,280.00 annual Other Compensation: * Benefits: For information about benefits for this position, visit ****************************************************** Shift: First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 100.00% Union/Bargaining Unit: Not Applicable About the UW Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at ************ or **********. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

ReqID: LOS0000UL **See it differently** You see the world through a unique lens and that's exactly what we need. We embrace how you see things differently - it's essential for creating a sustainable future. Arup is a global consultancy with advisory and technical expertise across more than 150 disciplines. We guide, plan and design the future of the built environment. Globally, each year we recruit hundreds of interns to help us see things differently and solve the most complex challenges facing our clients, climate and communities. We're looking for a Construction Administration / Controls team member who will be located in our West Geography office locations. The role will form an integral part of our regional construction administration team and will help to deliver some of the most significant projects in the area. The successful candidate will support: quality in our designs, a high level of multi-disciplinary coordination; and key stakeholder awareness. This role will be a hybrid role where it will support both our construction administration and our controls team. There is an overlap between Building Construction and Controls and this will give the successful candidate exposure to cutting edge systems within some of the most exciting projects within our region. **The Opportunity** + Support our Construction Administration and Controls teams through project work - including new / existing construction and pre-design support. Projects will typically reside in the science, healthcare, higher education, transportation and commercial sectors. A general knowledge of all project types will be a strong attribute. + Coordinate and implement of project specific design activities including Process and Instrumentation and Control diagram development. Support our controls team to prepare building control diagrams for operation of HVAC, Lighting and Plumbing systems. + Participate in meeting and work with engineering team to maintain and develop client and stake holder relationships. Maintain a focus on building and maintaining quality relationships, both with our internal team and external counterparts. + Support the CA process from a multi-disciplinary standpoint. Facilitate timely responses to Contractor Request for Information (RFI's), submittals and inspection reports and ensure that responses are coordinated across trade partners.. + Participate in Construction site 'all-hands' or 'big room' meetings. Be accountable to report to the large team and convey information on the team's behalf, when necessary. + Provide measurement and verification services within existing building projects and support our commissioning team as necessary. + Support advance controls for High-performance and LEED Certified green buildings. + Capture lessons learned on projects and support in-house design reviews based on findings. Make recommendations for design improvements. Engage with our BIM process and pro-actively identify opportunities for coordination and constructability in order to support a high quality output. + Present lessons learned to the broader team 'non-field based' engineering team.. + Support the development regional standards for construction administration best practices, such as: digital platforms, test sheets and forms, specifications and site practices, and field reports. + Know the latest in relevant industry developments and technology advancements **Is this role right for you?** + Pursuing a Bachelor's Degree in Mechanical Engineering, Electrical Engineering, Construction Management, or similar is preferred + Experience or understanding of commissioning / retro- commissioning projects + Experience developing and delivering a business strategy and work winning efforts + Engineer in Training (EIT), Certified Energy Manager (CEM) or equivalent qualifications. + LEED AP (desired) + Project sector experience in higher education, science, industry, healthcare, government, or transportation. + Participation in American Society of Heating, Refrigeration and Air-Conditioning engineers (ASHRAE) or equivalent organizations. + Must be eligible to work in the US without the need for employer sponsored work authorization now or in the future to be considered for this role. We're looking for: + Changemakers: A passion for sustainable development and creating a better world is key. + Innovative minds: We're looking for critical thinkers who embrace new ideas and challenge the status quo. + Growth seekers: You have a growth mindset, always eager to learn and explore new ways of working. + Adaptable adventurers: You're ready to take on any challenge that comes your way. **What we offer you** At Arup, we care about each member's success, so we can grow together. Our intern experience offers you: + Purpose-driven work: Join an employee-owned team tackling climate, biodiversity, and social challenges, aligned with the UN's Sustainable Development Goals. + Create remarkable outcomes: We trust you to explore challenges, drive change, and create lasting outcomes for our clients, climate and communities. + Inclusive culture: Your unique perspective matters. We celebrate diversity and foster a supportive, social environment where everyone belongs. + Career growth: Grow your skills through innovative projects, training, and mentoring in a supportive environment. We invest in your future. + Work-life balance: Our hybrid model offers flexibility to balance work with your life. We balance your needs with our clients and communities **Los Angeles Hiring Range** - The good faith base salary hiring range for this job if performed in Los Angeles, CA is $24/hour to $43/hour. **This range is commensurate with experience, educational background, and skill level.** Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of Los Angeles, CA will differ. **San Francisco Hiring Range** - The good faith base salary hiring range for this job if performed in San Francisco, CA is $26.50/hour to $47.50/hour. **This range is commensurate with experience, educational background, and skill level.** Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of San Francisco, CA will differ. **Seattle Hiring Range** - The good faith base salary hiring range for this job if performed in Seattle, WA is $24/hour to $43/hour. **This range is commensurate with experience, educational background, and skill level.** Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of Seattle, WA will differ. **Next Steps** We will be reviewing our candidates for this position on a rolling basis. Once you've submitted your application, we'll invite you to showcase your skills through a pre-recorded video interview if you've met the minimum requirements. After reviewing your submission, a member of our team will get in touch with you to discuss the next steps. Arup is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, spouse of a protected veteran, or disability. Stay safe online. Recruitment fraud is on the rise, and Arup's name, logo, and branding have been used in fraudulent job advertisements. Arup will never ask for bank information as part of our recruitment process. **Different people, shared values** Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas - this drives our excellence. Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at. \#LI-EC1 \#GOARUP EOE-Protected Veterans/Disability