Electrical Construction - Project Assistant
Assistant job in Santa Fe Springs, CA
About the Role:
The Project Assistant will work with an existing project team, involved in current construction projects. The Project Assistant will assist a Project Manager and continue their development under the direction of CSI. Successful candidates must display company core values as found in the CSI Orientation Packet.
Company Overview
Founded in 1990, CSI has emerged as a leader in highly technical and innovative electrical design and construction. We are a full-service firm with the resources and expertise to handle any commercial, industrial, or one-of-a-kind challenge. We are a trusted contractor to diverse industries, such as aerospace, biotech/pharmaceutical, education, healthcare, entertainment, hospitality, manufacturing, and retail, to name a few. Our services also include energy solutions and have earned a reputation as a premier provider of energy development, installation, and maintenance. In July 2019, CSI proudly joined the MYR Group family expanding our commercial and industrial reach. We're proud to celebrate 31 years of commitment to do all things with excellence for our customers, ourselves, and our craft. We Build Better.
Essential Functions
Understand and follow CSI policies and procedures and assist with the following:
Managing document control and drawings
Obtaining necessary permits
Preparing submittals and shop drawings, and reviewing quoted items and commodities
Managing RFI logs and reviewing RFIs for cost impact
Managing POs, vendor tracking, and releases
Working with the lighting department on an as-needed basis to manage light fixtures, controls, and switchgear tracking logs
Working with the pre-fab department on an as-needed basis
Providing field foremen with information, material tracking, and other administrative functions
Summarizing and tracking time and material paperwork
Taking ownership and accountability for assigned tasks
Preparing reports and schedule review for Project Reviews
Preparing job closeouts and O&Ms
The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind work assignments and to make reasonable accommodations as needed.
About You:
Qualifications
Proficiency in MS Office Suite, and BlueBeam
Proactive attitude, showing initiative and the ability to work independently
Ability to learn to read and understand architectural, structural, mechanical, electrical, and plumbing drawings
Excellent reasoning ability
Strong organizational and communication skills, both written and verbal
Ability to work under pressure and adapt to changing job requirements
Dependability and punctuality for all CSI activities
Ability to work in a team environment and display leadership skills
Positive attitude and customer focus
High School Diploma or the equivalent
Physical Requirements/Working Conditions
Frequently works outdoors on uneven surfaces
May be required to sit or stand for long periods of time
May be required to stoop, bend, and crouch
Required to use computer, keyboard and mouse for long periods of time
Works in a climate-controlled environment 50% of the time
May work in varying weather conditions: hot, cold, and wet conditions
Frequently works in areas with large industrial equipment subject to high noise levels
May occasionally work in areas with hazardous chemicals
To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required.
What We Offer:
Compensation & Benefits
Hourly Rate $27.00-$35.00/ hour (Non-Exempt)
Commensurate with experience, paid weekly. Posted salary ranges are made in good faith. CSI reserves the right to adjust ranges depending on the selected candidate's qualifications.
Amazing Company Culture - We have a culture of trust, teamwork, performance, and commitment that drives our success.
Competitive Salaries - We pride ourselves on offering above-average industry salaries based on talent and experience.
Annual Paid Time Off starting at 15 days plus 9 paid Holidays.
Generous 401(k) Plan with 100% match up to 6%. Immediate vesting and Annual profit-sharing potential.
Company-paid life, and accidental death & dismemberment.
Employee Assistance Plan (EAP).
Various voluntary plans are available, including short- and long-term disability, supplemental vision, accident, hospital and critical illness, and additional voluntary life insurance plans for employees and dependents.
Company medical and dental insurance for you and your family. CSI pays 100% for Employee and 75% of dependent coverage premium for the selected plan(s)
Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need an accommodation as part of the employment process, contact our Employment Hotline at **************.
MYR Group, Inc. and our subsidiaries are proud to be Equal Opportunity Employers. We promote diversity of thought, culture, and background, which connects our family of brands. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristics. We celebrate diversity and are committed to creating an inclusive environment for all employees.
MYR Group does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States for any employer.
MYR Group, Inc. and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.
Appcast: #applow LinkedIn Workplace: #LI-Onsite
Montessori Mandarin Administrative Assistant
Assistant job in Irvine, CA
Spring Education Group is a multi-brand education network of superior private school institutions spanning infant care through high school. The network (currently composed of approximately 220 schools) brings together some of the best private school programs in the country, with proven track records educating children through unique and carefully crafted curricula.
LePort Montessori provides students and families with an authentic Montessori educational experience facilitated by passionate Montessori educators who guide students in meaningful work within a beautifully prepared environment. We cultivate an atmosphere of joyful learning and continuous growth for both our students and teachers, offering opportunities to grow professionally within a supportive community.
We are more than a school-we are a community. Our goal is to uplift each other, work together, and implement the educational philosophy pioneered by Maria Montessori over 100 years ago. We believe in a holistic approach to Montessori education, combining academics, practical life, sensorial experiences, and mixed-age groups. Our culture is one of care, grace, courtesy and respect.
About the Position
Are you an organized, positive, and detail-oriented individual who enjoys working in a fast-paced environment and interacting with families? This year-round, full-time position is essential to the smooth functioning of our school.
You will support the Head of School and school operations, acting as the face and voice of LePort Montessori. You'll also assist in maintaining a welcoming environment and contribute to classroom success by providing support when needed.
Position Details
Schedule: Monday-Friday 9:00am-6:00pm
Location: 3935 Alton Parkway Irvine, CA 92606
Pay Range: $22-$24 per hour
Employment Type: Year-round, Full-Time (12 months)
What We Offer
We offer a positive work culture and supportive school environment, along with:
Full benefits package (medical, dental, vision)
401(k) with company match
Paid time off
Employee tuition discount
Tuition reimbursement
Opportunities for professional growth
Key Responsibilities
School Operations & Office Support (Approx. 50%)
Greet students, families, and visitors; answer incoming calls with professionalism and warmth
Assist with enrollment processes, including paperwork, email responses, and system setup
Maintain accurate and legally compliant student records
Support with tuition collection and data entry
Run weekly operational reports and input financial data (e.g., invoices, purchase card receipts) into systems like NetSuite
Assist with orientation of new employees
Provide care for students sent to the office for minor ailments
Maintain a proactive and positive relationship with parents and staff
Classroom Support (Approx. 50%)
Provide in-classroom coverage for teaching staff during breaks, absences, or shift changes
About You
We are looking for someone who is:
Professional, warm, and effective in verbal and written communication
Able to collaborate with a team while maintaining a high level of confidentiality and trust
Passionate about working with children and supporting a school community
Organized, dependable, and able to manage multiple tasks simultaneously
Qualifications
High school diploma or equivalent (GED) required
At least 18 years old
12 Early Childhood Education (ECE) units required
Bilingual (Mandarin) required
Prior experience in a Montessori environment is preferred
Working knowledge of Microsoft Office (Word, Excel, PowerPoint), email, and internet usage
Must successfully pass all background checks and meet state licensing requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. In general, this position requires an individual to frequently walk, stand, sit, squat, stoop, reach, kneel, rise from the floor, twist, listen, read, write, and speak the English language. In addition, this position often requires an individual to carry, lift, use repetitive or fine hand movements, and occasionally push, pull, or bend. This position is regularly required to hear and use clear vision with or without correction. Spring Education Group, including, but not limited to SEG Inc., and their affiliates (collectively “Company”) is an Equal Opportunity Employer. All qualified applicants for employment and employees are provided equal employment opportunities, including in recruitment, hiring, and assignment, without regard to actual or perceived race, color, religion and religious creed, sex (including pregnancy and related conditions), sexual orientation, gender identity, gender expression, marital or familial status, age, national origin, ancestry, disability, genetic information, military/veteran status, or any other classification protected by federal, state, or local law. The Company expressly prohibits any form of unlawful employee or student harassment or discrimination.
Personal Assistant to Music Artist
Assistant job in Los Angeles, CA
JRN: 2345
A Los Angeles based musician is seeking a highly organized, proactive, and discreet Personal Assistant to support both personal and professional day-to-day operations. This role requires exceptional judgment, the ability to anticipate needs, and comfort navigating a dynamic, creative environment. The ideal candidate thrives in fast-paced settings, communicates seamlessly with multiple stakeholders, and can manage shifting priorities with ease.
The ideal candidate will have recent music experience supporting an artist and will have touring experience. This is an in person role that has travel requirements including touring and appearances.
Key Responsibilities
Schedule & Calendar Management
Manage a complex and ever-changing calendar
Coordinate rehearsals, recording sessions, writing sessions, fittings, creative meetings, and personal appointments
Ensure the principal is always briefed on daily agendas, locations, timing, and prep needs
Travel & Logistics
Arrange domestic and international travel, including flights, accommodations, ground transport, and touring logistics
Build detailed itineraries and ensure smooth transitions between locations
Handle last-minute changes with professionalism and speed
Personal Support & Errands
Run personal errands including shopping, gifting, returns, wardrobe pulls, and household needs
Manage personal tasks such as reservations, appointments, deliveries, and vendor coordination
Maintain a stocked home environment and support household organization
Studio, On-Set & Event Support
Assist during studio sessions, shoots, rehearsals, and performances as needed
Coordinate with management, creative teams, stylists, glam, publicists, and production teams
Ensure the principal always has necessary materials, wardrobe pieces, equipment, or personal items on hand
Administrative Support
Manage email, track expenses, process reimbursements, and assist with light paperwork
Create systems for task tracking, project follow-up, and communication flow
Handle confidential documents and sensitive information with complete discretion
Communications & Liaison
Serve as a trusted point of contact for managers, agents, collaborators, and vendors
Relay messages, flag priorities, and maintain professional communication on behalf of the principal
Qualifications
3-5+ years of experience as a Personal Assistant in entertainment, music, or talent-facing environments
Strong understanding of the LA creative landscape (studios, production, vendors, etc.)
Excellent time management, multitasking, and problem-solving abilities
Calm under pressure; thrives in high-energy, fluid environments
Tech savvy (Google Suite, Apple products, travel apps, project tracking tools)
Able to travel frequently and work evenings/weekends as needed
Must have a reliable vehicle and valid driver's license
Proven track record of maintaining strict confidentiality
Traits for Success
Highly proactive and sees needs before they arise
Exceptional discretion and professionalism
Warm, grounded, and able to read the room
Flexible, unflappable, and solutions-oriented
Detail-obsessed without losing sight of the bigger picture
Salary: $90,000 + health care stipend
Litigation Secretary - Personal Injury
Assistant job in Los Angeles, CA
Legal Litigation Secretary
Employment Type: Full-Time, On-Site
We are seeking an experienced Legal Litigation Secretary to join our team in Claremont, CA. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and is passionate about supporting attorneys through all phases of litigation-from case inception to trial.
As a Legal Secretary, you will play a critical role in enhancing attorney effectiveness by managing calendars, preparing and filing documents in federal, state, and appellate courts, and ensuring deadlines are met.
Key Responsibilities
Calendar case-related dates and deadlines.
Prepare, format, and file legal documents in state, federal, and appellate courts.
Assist attorneys with trial preparation and case management.
Maintain confidentiality and demonstrate discretion in all matters.
Communicate professionally with clients and team members.
Qualifications
High School Diploma or GED required.
5+ years of Legal Secretary/Assistant experience; 3+ years litigation experience preferred.
Strong attention to detail and organizational skills.
Proficiency in Microsoft Office Suite and office equipment.
Knowledge of state, federal, and appellate civil procedure, local rules, and statutes.
Excellent written and oral communication skills.
Ability to work independently and collaboratively.
Experience with Appellate Courts and TrialWorks software is a plus.
Legal research experience is a plus.
What We Offer
Competitive salary range: $75,000 - $90,000, based on experience and education.
Comprehensive benefits package including:
Health insurance
Paid vacation, holidays, and sick time
401(k) retirement plan
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Assistant, C-Suite
Assistant job in Santa Monica, CA
Lionsgate is seeking a highly organized and adaptable Assistant, C-Suite. This role reports directly to the Executive Assistant to the Chief Executive Officer and will provide key administrative and operational support to both the CEO and Vice Chairman, while also serving as a secondary resource to the broader C-suite executive support team. This is an excellent opportunity for a highly motivated individual interested in the business side of the industry, looking to grow within a high-performing, collaborative environment.
Responsibilities
Provide day-to-day administrative and operational support to the CEO and Vice Chairman under the guidance of the Executive Assistant to the CEO
Assist with managing calendars, scheduling meetings, and preparing meeting materials
Coordinate travel arrangements and itineraries as needed
Help with organizing documents, decks, reports, and incoming materials such as scripts and screenings
Support internal and external meetings by setting up in-person or virtual spaces and capturing key follow-up items
Act as a liaison and point-of-contact on behalf of the executive office when needed
Partner closely with the Executive Assistant to ensure high-level priorities and day-to-day details are aligned and executed smoothly
Provide backup support to the Executive Assistants of the C-suite, stepping in as needed to ensure continuity during busy periods or absences
Assist with ad hoc tasks and special projects across the executive team, including research, prep materials, and event support
Uphold the highest standards of professionalism and confidentiality across all responsibilities
Be available after hours for urgent, time-sensitive needs, as required
Qualifications and Skills
Bachelor's Degree in Business Administration with focus in Finance, Economics, Marketing, etc.
Proficient in MS Office Suite (Outlook, Excel, Word, PowerPoint)
Strong verbal and written communication skills
Meticulous attention to detail and highly organized
Ability to multitask, manage shifting priorities, and remain calm under pressure
Comfortable working in a dynamic, fast-paced environment with senior-level executives
A team player with a can-do, no-task-too-small attitude and eagerness to learn from a seasoned Executive Assistant
Nice to Haves
1+ years of relevant administrative or assistant experience, ideally in the entertainment, media, or creative industries
Experience supporting multiple executives or working in a “floater” or cross-functional support role
Passion for the entertainment industry and an interest in executive leadership operations
Familiarity with industry workflows such as production, agencies, or talent relations
About Lionsgate
Lionsgate (NYSE: LION) is one of the world's leading standalone, pure play, publicly traded content companies. It brings together diversified motion picture and television production and distribution businesses, a world-class portfolio of valuable brands and franchises, a talent management and production powerhouse and a more than 20,000-title film and television library, all driven by the studio's bold and entrepreneurial culture.
Our Benefits
Full Coverage - Medical, Vision, and Dental
Work/Life Balance - generous sick days, vacation days, holidays, and Impact Day
401(k) company matching
Compensation
$43,000 - $45,000
EEO Statement
Lionsgate is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, Lionsgate will provide reasonable accommodations for qualified individuals with disabilities. Lionsgate will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law.
Executive Office Assistant
Assistant job in Los Angeles, CA
About the Role
We are looking for an organized, proactive, and energetic Office Manager and Executive Assistant to keep our office running smoothly and provide support to multiple C-Suite leaders. This is a highly visible role at the heart of the business-perfect for someone who loves making things work better, staying three steps ahead, and creating a warm, professional environment.
Responsibilities
Own day-to-day office operations and ensure a polished, productive workplace.
Act as the first point of contact for visitors and a key liaison across the C-Suite and wider team.
Manage executive calendars, meetings, travel, expenses, and confidential communications.
Coordinate office vendors, property management, supplies, mail, and deliveries.
Plan internal events, team gatherings, and office celebrations.
Support marketing by helping manage social media content calendars and basic reporting on KPIs.
Create presentations, documents, and spreadsheets to support executive decision-making.
Qualifications
Bachelors degree preferred.
You would be a great fit if you:
Have strong experience supporting senior executives and/or managing an office.
Are a master of organization, time management, and juggling competing priorities.
Communicate clearly and professionally-both in writing and in person.
Are confident with Microsoft Word, PowerPoint, and Excel (bonus: Adobe Acrobat).
Are curious about new AI tools to help make projects run smoother.
Handle confidential information with discretion and integrity.
Are a resourceful self-starter who thrives in a fast-paced, dynamic environment.
Are a collaborative team player who is also comfortable working independently.
Pay range and compensation package
$60,000-$70,000, with a comprehensive benefits package
Carey International is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other legally protected status.
IRA Processor Assistant
Assistant job in Los Angeles, CA
Reagan Gold Group is a forward-looking financial services firm built on precision, compliance, and a dedication to client success. We are expanding our operations and are seeking an IRA Processor Assistant who will uphold our commitment to excellence while contributing to the growth of our team and the satisfaction of our clients.
Role Overview:
As an IRA Processor Assistant, you will be responsible for the accurate and timely processing of Individual Retirement Account (IRA) transactions. This position requires strong knowledge of regulations, attention to detail, and the ability to provide both clients and colleagues with informed and dependable support.
Key Responsibilities:
Process and manage IRA transactions including contributions, rollovers, transfers, distributions, and closures.
Ensure all activity complies with IRS regulations, state requirements, and Reagan Gold Group's compliance framework.
Provide knowledgeable guidance to clients and team members regarding IRA matters, including required minimum distributions (RMD) and tax reporting.
Review and verify documentation for accuracy, resolving discrepancies swiftly.
Maintain organized and accurate records, contributing to the efficiency and reliability of the department.
Qualification & Skills:
Prior experience in IRA processing or financial operations preferred.
Strong working knowledge of Traditional, Roth, SEP and SIMPLE IRAs.
Excellent organizational skills with keen attention to detail.
Clear and professional communication skills, both written and verbal.
High level of integrity and discretion when handling sensitive information.
What Reagan Gold Group Offers:
Competitive salary and benefits package.
A supportive team environment where your expertise is valued.
The chance to be a part of a growing firm with a long-term vision.
Experience:
- IRA Processing: 1 year (Preferred)
Ability to Commute:
Los Angeles, CA 90045 (Required)
Work Location: In person (On-Site)
Japanese-Bilingual Office Administrator
Assistant job in Baldwin Park, CA
Japanese Bilingual Office Administrator
A consumer-goods trading company is seeking a qualified Japanese-Bilingual Office Administrator. The position is responsible for general administration, accounting support using QuickBooks, employee benefits coordination, invoice creation assistance, etc. You must be able to come into the office everyday.
Essential Duties(Subject to Change)
Serve as the primary point of contact for office inquiries, both internal and external, utilizing both English and Japanese.
Manage office supplies inventory, place orders, and ensure the office environment is organized and operating efficiently.
Handle incoming and outgoing correspondence, including mail, email, and shipments.
Maintain accurate and confidential company records, files, and databases.
Provide accounting support using QuickBooks, including data entry, bank reconciliation assistance, and expense report processing.
Coordinate employee benefits enrollment, changes, and inquiries, serving as a liaison with external benefits providers.
Assist with basic HR administrative tasks, such as new hire onboarding paperwork and maintaining personnel files.
Perform other duties as assigned by a supervisor or management.
Working Hours, Working style
Mon-Thu:9:00am - 6:00pm, Fri 10am-6:00pm(OT as needed)
Working Location
Near Baldwin Park, CA
Qualifications
Proficiency in both English and Japanese (spoken and written) is required.
At least 1-2 years of experience in a related administrative or office support field is required.
Proficient in Microsoft Office Suite, especially Excel (e.g., creating spreadsheets, using formulas, and generating reports).
Experience with QuickBooks or similar accounting software is highly preferred.
Strong communication and relationship-building skills, with a customer-focused mindset.
Capable of working independently and managing time effectively.
Flexibility to complete tasks as required.
Salary/Benefit
$25 - $27/hour DOE (during 3 month probation); $28 - $29/hour after probation review.
Bonus opportunities based on company performance
Medical, Dental, Vision Insurance
Paid Holiday
Paid Vacation
Sick Leave
Dermatology Physican Assistant
Assistant job in Newport Beach, CA
Hoag Health, the top-ranked health system in Orange County, CA, is seeking an experienced Dermatology Advanced Practice Provider (PA or NP) to join our skin-cancer-focused program in Irvine, CA. This is a full-time, outpatient position within a rapidly growing specialty service dedicated exclusively to skin cancer diagnosis, surveillance, and management.
Our program is built around a multidisciplinary team with deep expertise in cutaneous oncology. Patients receive highly specialized care supported by advanced technology, including Mohs micrographic surgery, Vectra WB360 3D total-body imaging, and comprehensive dermoscopic monitoring. We emphasize accurate early detection, evidence-based management, and reducing unnecessary biopsies through high-quality imaging and dermoscopy.
This position offers the chance to practice at the leading edge of skin cancer care, using state-of-the-art tools within a program known for innovation, precision, and exceptional outcomes.
Details:
Fulltime position. Schedule is Monday - Friday
Outpatient-based position working in clinic setting
Clinic location: Irvine, CA
Comprehensive Team including: Dermatologist/Mohs Micrographic Surgeon, Medical Oncologists, Radiation Oncologists, Nurse Navigator
Compensation:
Competitive Compensation Package
Base guaranteed salary
Comprehensive benefit package: Medical, dental, vision, PTO, retirement (401k with a match)
Generous paid time off policy
CME stipend of $2,000 annually
Malpractice coverage provided
Hoag Health qualifies for public student loan forgiveness
Qualifications:
Has prior dermatology experience
Is competent and confident in dermoscopy (preferred requirement); training will be offered from leading dermscopy expert to upscale the skill
Thrives in a focused specialty environment rather than general or cosmetic dermatology
Values patient continuity and the opportunity to build long-term, meaningful relationships
Appreciates working with autonomy while supported by a highly collaborative team
Graduate from a Physician Assistant or Nurse Practitioner training program, evidence of satisfactory performance and completion of proctoring requirements
Current license in good standing to practice as a Physician Assistant or Nurse Practitioner in the state of California
Current and active DEA licensure
Current BLS and ACLS certification
Excellent communication skills and interest in working in a collaborative / team-oriented environment are a must.
Epic EMR experience is preferred but not required
Contact:
Steven Yi
Physician Consultant
******************
Solidworks Designer/Draftsperson & PDM Administrator
Assistant job in Los Angeles, CA
This position is full-time, in-office. Only local applicants will be considered.
SolidWorks Designer/Draftsperson & PDM Administrator
Studio Cortez is a high-end steel door and window design and fabrication company known for precision, craftsmanship, and innovation. We're seeking an experienced SolidWorks Designer/Draftsperson who does more than draft - someone who thrives in a solutions-oriented environment and wants to be a critical part of product development, refinement, and delivery.
This is not a task-only drafting position. The right candidate will be deeply engaged in understanding product intent, responding to field conditions, and participating in design iterations that improve function and manufacturability.
Key Responsibilities
Produce precise 3D models and fully detailed 2D production drawings using SolidWorks, including step files, DXFs, and fabrication-ready documents.
Collaborate with project managers and fabricators to ensure drawings reflect buildable, efficient, and cost-effective solutions.
Translate design intent into buildable documentation while responding to evolving site conditions.
Manage and modify our part and assembly library using SolidWorks PDM, including revision/version control and product evolution tracking.
Actively participate in design reviews, contributing critical thinking and feedback toward continuous product improvement.
Support quality assurance by validating 3D/2D outputs against fabrication requirements and checking drawings before release.
Required Qualifications
5+ years professional experience using SolidWorks in a fabrication-oriented environment.
Experience in SolidWorks PDM, including both user and admin-level capabilities (e.g., managing revisions, modifying product libraries, branching versions).
Proven ability to work through iterative design processes and contribute meaningfully to design improvements.
Demonstrated experience producing drawings that respond to site-specific conditions (not just isolated part modeling).
Understanding of QA/QC processes for both modeling and 2D production drawings.
Familiarity with steel fabrication and glazing strongly preferred.
Who You Are
A detail-oriented professional who sees drafting as part of the product development team, not just a service provider.
A problem-solver who enjoys working through complex conditions and iterations to reach better design outcomes.
Skilled in managing multiple versions, legacy designs, and evolving product libraries.
Clear communicator who can advocate for what's needed to complete work accurately and on time.
What We Offer
Paid vacation, sick time, and holiday pay
Health, dental, and life insurance
Simple IRA plan with employer match
A collaborative environment that values your input and expertise
Complex, rewarding design challenges that evolve your skills
To Apply:
Please provide 2 - 3 samples of production drawings you created for fabrication. These should demonstrate how you communicate assembly, conditions, and fabrication intent.
Please share some insights into your PDM Administration experience.
Administrative Assistant
Assistant job in Los Angeles, CA
D'Leon Consulting Engineers is seeking an Administrative Assistant in Los Angeles, CA
Responsibilities
Perform various administrative, clerical, data collection, data entry, and report writing tasks
Answer telephone, take and relay messages, screen callers and direct calls accordingly
Scan, fax and bind documents and reports as required
Prepare general correspondence and maintains general files.
Coordinate approval signatures in a timely manner
Maintain calendars
Set up and coordinates meetings
Reserve conference rooms
Take meeting minutes
Copy and scan documents
Log information
Track documents
Greet and assist visitors
Gather statistics and general data; review and combine this information into established reports for use internally
May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing
May be responsible for verifying data gathered, such as matching supplier invoices against file copies.
Distribute reports
Originate correspondence and reports
Stock supplies and maintain office equipment
Maintain an organized workspace by keeping documents and supplies properly stored
Provide backup for other administrative staff within TDIP
Perform other responsibilities associated with this position as may be appropriate
Additional duties include support of projects in regard to document control, project controls, financial processes, creating reports and power point presentations.
Qualifications
10 years or more experience as an administrative assistant
Excellent written and oral communication skills
A working knowledge of standard policies and procedures on complex capital public works projects is preferred
Proficient in Microsoft Office Suite and Bluebeam
D'Leon Consulting Engineers is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.
Administrative Assistant
Assistant job in Los Angeles, CA
Job Title: Administrative Assistant
Duration of Assignment: 2 months with a chance to extend based on LOA return
Work hours: 9:00 am - 5:30 pm / 40 hours per week
Parking: candidates are responsible for paying for parking on their own expenses
The incumbent will:
• Serve as internal resource for our faculty, administrators and technical laboratory personnel to support daily clinical operations.
• Perform administrative duties associated with receiving, accessioning and triaging patient specimens, blocks and slides.
• Prepare and maintain departmental documents and ensure proper distribution of related patient materials, including scanning documents into the EMR.
• Type and proof correspondence, memoranda, reports, proposals, technical papers, manuscripts and other documents for supervisor or department staff as requested.
• Respond to inquiries and requests for information requiring knowledge of departmental and university policies and procedures.
• Coordinate with key vendors for services and assist in the maintenance and use of office equipment.
• Oversee office operations and assist in purchases to maintain supplies and inventory.
• Research and gather data for departmental reports.
Note to Suppliers
• Candidates that have worked in a clinic in a non-clinical/administrative role supporting Pathology or Dermatology is a plus!
• Must have good typing skills - 40 wpm+
• This office supports heavy phone volume. Candidate must present professionalism and have excellent customer service skills including clear communication skills.
• This Department needs a candidate that can be trained quickly and jump in to support the volume
• There is some transcription involved in this role but it is not listening to dictation, it requires transferring data from one form to another.
Administrative Assistant II
Assistant job in Los Angeles, CA
Job Title: Administrative Assistant II
Duration: 2+ Months
Shift: 09.00 am - 05.30 pm
RESPONSIBILITIES:
Serve as internal resource for our faculty, administrators and technical laboratory personnel to support daily clinical operations.
Perform administrative duties associated with receiving, accessioning and triaging patient specimens, blocks and slides.
Prepare and maintain departmental documents and ensure proper distribution of related patient materials, including scanning documents into the EMR.
Type and proof correspondence, memoranda, reports, proposals, technical papers, manuscripts and other documents for supervisor or department staff as requested.
Respond to inquiries and requests for information requiring knowledge of departmental and university policies and procedures.
Coordinate with key vendors for services and assist in the maintenance and use of office equipment.
Oversee office operations and assist in purchases to maintain supplies and inventory.
Research and gather data for departmental reports.
Agent Assistant
Assistant job in Los Angeles, CA
OPUS is a fully integrated agency that provides its talent with the most effective and well-executed representation. With offices in Los Angeles, New York and Europe. The agency has grown to represent fashion stylists, hairstylists, makeup artists, and nail techs.
From editorial, advertising, or commercial bookings to long-term contractual engagements in the fashion, entertainment, or endorsement arena, our artists benefit from unrivaled professionalism and contacts with both high fashion and celebrity clientele.
We are seeking an Agent Assistant to join our team in Los Angeles. The ideal candidate must be able to work in a fast-paced work environment. The right person will be able to make critical decisions while using sound judgment. Excellent communication and technical skills are a must. Previous assistant experience is required, and agency experience is a plus.
This is job is in the office Monday through Friday.
Responsibilities:
• General administrative support
• Daily communication with artists
• Oversee artists' bookings
• Create estimates/deal memos
• Update options in artist calendars
• Travel coordination
• Accounting management (billing and wrapping jobs)
• Managing artist and assistant schedules during show season
• Client-facing - field incoming calls and requests appropriately
• Maintain executive's calendar
• Organize, maintain, and update electronic databases and paper file
• Also calls for flexibility with work hours
Qualifications:
• Excellent communication skills (written and verbal)
• Strong attention to detail
• Be comfortable dealing with a diverse variety of people on the telephone, e-mail and in
person in a friendly, efficient, and professional manner
• Outstanding organizational skills and the ability to prioritize tasks and manage multiple
projects simultaneously
• Ability to handle confidential information with discretion
• Should be experienced in meeting the needs of a high-level Executive
• Ability to stay one step ahead in this fast-moving environment
• Ability to prioritize and meet tight deadlines while demonstrating poise,
resourcefulness and the highest level of professionalism
• A demonstrated interest in fashion, beauty, media, and/or entertainment preferred.
• At least 1 years of professional experience required; direct industry experience a plus
Administrative Assistant-(Legal & Business Affairs)
Assistant job in Los Angeles, CA
The Administrative Assistant is highly organized and detail-oriented with expertise in highly effective communication.
They will provide both general administrative support and assist with department optimization projects for the Business and Legal Affairs and Business Operations teams.
They must be adept at decision-making as well as collaborating with others in a fast-paced environment.
This position will be directly supporting the 3 VPs Business/Legal Affairs & Business Operations.
Responsibilities include:
Manages complex schedule and coordinates meetings with internal and external parties utilizing multiple calendars
Coordinates travel schedules and arrangements, such as booking flights, cars, hotels and restaurant reservations
Collects required travel documentation
Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to Corporate credit card
Maintains proper recordkeeping and filing system for all work
Composes and types routine e-mail correspondence
Performs basic administrative tasks including but not limited to typing, scanning, photocopying and filing
Handles extremely heavy phones (including logging, placing and rolling calls) -- Acts as back up for other assistants on team
Manages tickets and incident reports for team to ensure that all business tools and equipment are ordered/repaired/installed
Manages department inventory and orders essential supplies when running low and ad hoc supplies as needed
Maintains contact lists and distribution lists; updating, creating new ones, deleting old ones
Collate and distribute department mail
Assists other department members as necessary
Complete ad hoc projects as necessary
Assists in making arrangements for temporary help, storage, meeting offsites etc. as necessary
Qualifications:
3-5 Years Strong telephone etiquette, communications and organizational skills.
Team player with exceptional interpersonal skills. Working knowledge of Microsoft Excel and Word.
Bachelor's Degree preferred.
Office Assistant
Assistant job in Irvine, CA
Specialized Recruiting Group, Irvine is seeking an Office Assistant for a consumer products manufacturing company in the Irvine, CA area. Our client has a 25-year history of producing high quality health food products distributed in the US and across the globe. This is a full-time, permanent, evaluation hire opportunity. Base compensation starts at $20.00 to $24.00/hour.
Responsibilities
Provide general administrative support to office staff and management
Greet and assist office visitors in a courteous and professional manner
Perform filing, data entry, and word processing tasks accurately and efficiently
Monitor and maintain kitchen area cleanliness and inventory (e.g., supplies, snacks, beverages)
Assist with scheduling meetings and preparing basic reports or documents
Requirements
Prior experience in administrative support within an office environment preferred
Strong verbal and written communication skills
Proficiency in Microsoft Word and Excel
Friendly, professional demeanor with a positive attitude
Proven reliability and punctuality
High school diploma or equivalent required
At Specialized Recruiting Group, our team of employment professionals is deeply connected with local businesses that are actively hiring, giving you a competitive edge in your job search. Whether you are seeking a full-time position or a contract role, our experts are here to help at no cost to you. Enjoy personalized support and access to exclusive job opportunities when you partner with Specialized Recruiting Group.
Junior Personal Assistant to Entrepreneur
Assistant job in Beverly Hills, CA
A Beverly Hills based entrepreneur is seeking a proactive and highly organized Junior Personal Assistant to support a wide range of day-to-day personal and household needs. This is a hands-on role for someone who thrives in a fast-paced environment, is solutions-oriented, and enjoys being an essential right hand in keeping life running smoothly. The ideal candidate has prior experience supporting a high-level individual, exercises excellent judgment, and brings a polished, service-driven mindset.
Key Responsibilities:
Handle personal assistant duties including calendar support, reservations, personal shopping, and general administrative tasks
Run frequent errands throughout the Beverly Hills/Los Angeles area (returns, pickups, gifting, supplies, deliveries)
Serve as the primary point of contact for household and lifestyle vendors, ensuring timely communication, follow-through, and scheduling
Maintain inventory, stock household items, and ensure all personal and home needs are proactively met
Assist with coordination of appointments, home maintenance, and service providers
Support special projects and ad hoc tasks as assigned
Uphold strict confidentiality and maintain a professional, service-oriented demeanor at all times
Qualifications:
3+ years of experience as a Personal Assistant, Family Assistant, or in a similar support role
Strong familiarity with the Beverly Hills and greater Los Angeles area
Excellent communication skills, both written and verbal
Highly organized with strong attention to detail and the ability to prioritize
Valid driver's license, reliable transportation, and comfort running errands daily
Ability to anticipate needs, take initiative, and follow through without hand-holding
Discreet, trustworthy, and committed to maintaining confidentiality
Location: Beverly Hills, CA
Salary: $90,000
JRN 2328
Litigation Secretary
Assistant job in Los Angeles, CA
A West Los Angeles law firm is seeking a Litigation Secretary to join their team. The Litigation Secretary will provide comprehensive administrative and legal support to multiple attorneys in a fast-paced environment. This Litigation Secretary role requires 5 years of litigation experience, calendaring, and e-filing. Firm offers competitive salary, full benefits package, and hybrid on-site/hybrid work location.
Litigation Secretary Duties, Responsibilities & Qualifications:
Prepare and revise correspondence, pleadings, discovery submissions, and exhibits for agency, state, and federal matters.
Assist with preparation of administrative filings
Experience using Complulaw is preffered
Proficiency in document management systems (NetDocs or similar), Microsoft Word and Outlook; familiarity with billing and expense software (InTapp, Concur) is a plus
5+ years of experience + an associate degree or 4-year college degree preferred, or relevant experience considered.
Please submit your resume in MS Word format for immediate and confidential consideration.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Personal Assistant to UHNWI
Assistant job in Beverly Hills, CA
A high-profile household in Beverly Hills is seeking an experienced and exceptionally polished Personal Assistant to support an UHNWI. This role reports directly to the Principal and requires a service-oriented professional with a strong track record supporting ultra-high-net-worth individuals.
The ideal candidate is tech-savvy, has a strong understanding of AI tools to enhance daily efficiency, and brings a proactive mindset with a strong sense of urgency. A hands-on, service-driven approach is essential.
Key Responsibilities:
Provide comprehensive personal assistant support to ensure the Principal's day-to-day life runs seamlessly
Manage complex private travel arrangements, including private aviation, accommodations, itineraries, and ground transportation
Oversee all gifting efforts, researching, sourcing, purchasing, tracking, and presentation
Coordinate and manage vendors and household service providers; ensure clear communication and timely execution
Identify and implement process improvements to streamline systems and enhance efficiency
Manage personal and household inventory, purchases, returns, and special requests
Coordinate personal appointments, reservations, schedules, and logistics
Handle highly confidential information with utmost discretion and professionalism
Requirements:
5+ years of experience supporting UHNWI or high-profile principals (required)
Strong technology skills and familiarity with AI tools, automation, and productivity platforms
Exceptional organizational skills, attention to detail, and follow-through
Service-driven with a polished, professional demeanor
Ability to anticipate needs, think several steps ahead, and operate with urgency
Comfortable in a fast-paced environment with shifting priorities
Valid driver's license; local candidate preferred
Location: Beverly Hills, CA
Salary: $120,000
JRN 2327
Litigation Secretary Labor & Employment
Assistant job in Irvine, CA
Litigation Legal Secretary - Orange County, CA
We are seeking an experienced Litigation Legal Secretary to join our Orange County office. This role supports a dynamic team of attorneys focused on employment and labor law, providing a full range of administrative and legal support.
Key Responsibilities
Maintain and update electronic case files following established protocols.
Prepare and revise correspondence, pleadings, discovery submissions, and arbitration/mediation documents for agency, state, and federal matters.
Assist with administrative filings and exhibit preparation for various proceedings.
Manage attorney calendars, ensuring compliance with filing deadlines.
Complete monthly expense reports and assist with client invoicing.
Monitor CLE requirements and assist with bar admissions as needed.
Coordinate travel arrangements, including flights, hotels, and transportation.
Prepare trial notebooks and proofread legal documents.
Run conflict checks and open new client engagements.
Maintain awareness of current cases and projects for assigned attorneys.
Handle confidential and time-sensitive materials.
Perform other administrative duties as assigned.
Qualifications
Experience: Minimum 5 years of legal secretary experience, preferably in labor and employment law.
Technical Skills:
Proficiency in ECF and California state e-filing systems.
Experience with document management systems (e.g., NetDocs).
Strong knowledge of Windows environment, including Word and Outlook.
Familiarity with billing software (e.g., InTapp) and expense reporting tools (e.g., Concur) is a plus.
Legal Knowledge: Understanding of state and federal rules, procedures, and legal terminology.
Additional Skills:
Ability to support multiple attorneys simultaneously.
Trial preparation experience is a plus.
Excellent verbal/written communication and proofreading skills.
Strong organizational skills and ability to manage multiple priorities.
Reliable, punctual, and detail-oriented.
Education: Associate degree or bachelor's degree preferred; equivalent experience considered.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.