Assistant jobs in Brunswick, ME - 149 jobs

Vacancy Specification It feels brilliant to be part of a business that does things its own way and achieves fantastic results while doing so. That's how you'll feel as a Stock Assistant with Aldi. It's a really fast paced environment, so there's certainly no risk of getting bored. And everyone here understands exactly what needs to happen to make their store a success - and gets on with doing it. But the team is fairly small, so if you're not contributing it will soon show. Time will fly by as you work hard to keep stock losses to a minimum, help out with inventory counting, check off deliveries and ensure the shelves are fully stocked with attractive, well presented products. And, of course, you'll provide excellent customer service at all times by attending to customer needs in a prompt and friendly way.

Make a difference in the lives of others while personally thriving! Join Bridge Senior Living - a certified Great Place to Work (2025-2026)! Now Hiring! Life Engagement Assistant Qualifications of an ideal Life Engagement Assistant: High school diploma or equivalent (GED) CPR Certified Valid State of Residence Driver's License with safe driving record At least 1 year of related work experience in Senior Living Life Engagement Assistant Job Summary: A Life Engagement Assistant is responsible for planning, implementing, coordinating, and evaluating a program of therapeutic recreational activities for residents. Establish, promote, and support programs fostering enjoyment and overall wellness. Consult with other departments in implementing appropriate activities for Residents. Assist in coordinating transportation for scheduled activities and resident appointments May occasionally be responsible for resident transportation Assist in preparation of monthly Community newsletter EEO Statement: We are an Equal Employment Opportunity employer committed to providing equal opportunity in all of our employment practices, including selection, hiring, assignment, re-assignment, promotion, transfer, compensation, discipline, and termination. The Company prohibits discrimination, harassment, and retaliation in employment based on race; color; religion; genetic information; national origin; sex (including same sex); sexual orientation; gender identity; pregnancy, childbirth, or related medical conditions; age; disability or handicap; citizenship status; service member status; or any other category protected by federal, state, or local law. Attention Applicants: If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, please let us know. Likewise, if you are limited in the ability to access or use this online application process and need an alternative method for applying, we will determine an alternate way for you to apply. Please contact ******************************** or ************** for assistance with an accommodation.

Make a difference in the lives of others while personally thriving! Join Bridge Senior Living - a certified Great Place to Work (2025-2026)! Now Hiring! Life Engagement Assistant Qualifications of an ideal Life Engagement Assistant: * High school diploma or equivalent (GED) * CPR Certified * Valid State of Residence Driver's License with safe driving record * At least 1 year of related work experience in Senior Living Life Engagement Assistant Job Summary: A Life Engagement Assistant is responsible for planning, implementing, coordinating, and evaluating a program of therapeutic recreational activities for residents. * Establish, promote, and support programs fostering enjoyment and overall wellness. * Consult with other departments in implementing appropriate activities for Residents. * Assist in coordinating transportation for scheduled activities and resident appointments * May occasionally be responsible for resident transportation * Assist in preparation of monthly Community newsletter EEO Statement: We are an Equal Employment Opportunity employer committed to providing equal opportunity in all of our employment practices, including selection, hiring, assignment, re-assignment, promotion, transfer, compensation, discipline, and termination. The Company prohibits discrimination, harassment, and retaliation in employment based on race; color; religion; genetic information; national origin; sex (including same sex); sexual orientation; gender identity; pregnancy, childbirth, or related medical conditions; age; disability or handicap; citizenship status; service member status; or any other category protected by federal, state, or local law. Attention Applicants: If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, please let us know. Likewise, if you are limited in the ability to access or use this online application process and need an alternative method for applying, we will determine an alternate way for you to apply. Please contact ******************************** or ************** for assistance with an accommodation.

The Catherine Cutler Institute at the University of Southern Maine is pleased to announce an opening for a full-time Casco Bay Estuary Partnership (CBEP) Policy and Science Assistant join our dynamic team. This is a grant funded, full-time, two-year position located on our Portland Campus. The experienced staff members of the Catherine Cutler Institute work collaboratively to help partnering organizations and communities thrive in a changing world by translating knowledge and best practices into sustainable solutions that are responsive to societal needs and focused on meaningful outcomes. The Casco Bay Estuary Partnership (CBEP) Policy and Science Assistant is a two-year fixed term position that works with other CBEP staff across all institutional and program areas to support the work of the Casco Bay Estuary Partnership. The Policy and Science Assistant works across all CBEP program area to gain wide exposure to and understanding of coastal and marine issues in Maine and familiarity with how institutions working on coastal management are themselves managed. The Policy and Science Assistant supports project planning and implementation in administrative technical, and communications domains. Duties include assisting with project implementation across all CBEP program areas; representing CBEP on working groups and at external meetings and events; providing administrative, planning and facilitation support for CBEP-led meetings and events; helping with data collection activities, including field data collection and maintenance of field equipment; planning and delivering educational activities; supporting communication of project activities and accomplishments to outside audiences; assisting with social media and maintenance of CBEP's website, drafting outreach and marketing materials; assisting with design, development and dissemination of project products and reports; and coordinating preparation of information needed to report on CBEP activities to EPA and other funders. This is a grant funded, full-time position with an annual of $42,000 located on our Portland Campus. Occasional travel within state and out of state may be required. The University of Southern Maine offers highly competitive benefits for full-time and eligible part-time employees that includes (but is not limited to): 14 paid holidays plus earned vacation time and sick time. Health, dental and vision insurance. Low-cost short-term disability insurance and employer-paid long-term disability insurance. Employer-paid basic life insurance and supplemental life insurance. A tuition waiver program for employees and their spouse or dependent child(ren). A 403(b)-retirement plan with employer contribution. Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses. To learn more, please review the Benefits Information Summary. The University of Southern Maine is a vibrant academic community located in the greater Portland, Maine area, including campuses in Portland, Gorham, Lewiston, and online. USM is part of the University of Maine System and offers a comprehensive array of undergraduate and graduate programs, emphasizing hands-on learning, community engagement, and interdisciplinary collaboration. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond. USM is committed to providing expanded access to high-quality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society. To learn more about USM, visit About Our University. The University of Southern Maine fosters a welcoming and supportive campus environment that respects and appreciates varied perspectives, enhancing teaching, learning, personal growth, and overall institutional achievement. We welcome applications from candidates of all backgrounds who share our dedication to academic excellence and the enrichment of our community. We are dedicated to our Service Promise, Student Focused Every Day and seek a team member who embraces this commitment and upholds our core values of Respect & Care, Integrity, Equity, and Responsiveness. Required Qualifications: Bachelor's degree or a minimum of two years of relevant work experience. Strong communication skills, including use of English, grammar, punctuation, and spelling Strong computer skills, with proficiency using Microsoft Office Demonstrated ability in report and document preparation. Ability to complete complex projects independently. Ability to work with a diversity of people in culturally responsive ways. To apply, click on the ‘Apply Now' button below or visit our USM Careers Page and submit the following: Cover Letter Resume/Curriculum Vitae Finalist candidates will be asked to provide a list of the names and contact information for references. For full consideration please submit all required materials by February 3, 2026. We are not able to consider applicants who require Visa sponsorship support. Appropriate background screening will be conducted for the successful candidate. The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling ************, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at ************************ Clery Act: The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish, and distribute an Annual Security Report (ASR), and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. View the University's Annual Security Report (PDF). If you wish to have a paper copy of the ASR or need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact our Public Safety Office at ************.

RAYUS now offers DailyPay! Work today, get paid today! RAYUS Radiology is looking for a Front Office Associate to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper treatment. Come join us and shine brighter together! As a Front Office Associate, you will be responsible for providing services to patients and referring professionals by answering phones, scheduling appointments, greeting and registering patients in a cheerful, professional, and sincere manner, and performing other duties as assigned. This is a Temporary/PRN position covering Monday to Saturday between 6:00am-2:00pm with a total of 16 scheduled hours per week. ESSENTIAL DUTIES AND RESPONSIBILITIES: (55%) Registration Greets and checks-in patients scheduled for imaging services; registers demographic information and processes payment plans and copays Answers phones and handles calls in an efficient and friendly manner Fields calls appropriately for center associates Acts as liaison between technologists and the patients waiting for exams and relays messages regarding scanner status and other clinic information Maintains front office lobby area by straightening magazines, organizing coffee supplies and assisting with general office clean up Orders office supplies as needed Maintains supply of patient information sheets Pushes imaging via electronic interfaces Completes confirmation calls and provides preparation instructions to patient Faxes reports, billing information, and medical release forms as requested (20%) Insurance Verifies patient's insurance Pre-certifies all exams with patient's insurance company Obtains insurance authorization Uses knowledge of insurance carriers (example Medicare) and procedures that require waivers to obtain authorization if needed prior to appointment Handles release of information requests for patients, referring offices, other medical facilities, attorneys & insurance companies following Company guidelines (20%) Scheduling Arranges transportation, interpreters, and hotel accommodations for patients when appropriate Enters and submits patient exam orders Verifies orders match exam schedules Schedules referrals and ensures proper authorizations are obtained Schedules walk-in patients Processes requests for image orders and CDs from referring physicians and patients Maintains an up-to-date and accurate database on all current and potential referring physicians (5%) Performs other duties as assigned

Performs food prep duties such as brewing coffee/espresso drinks, slicing bagels, and serves same to customers. Performs a variety of duties such as: taking food orders from customers, operating computerized cash registers, checking systems, and various food production duties according to established procedures. Performs various stocking and cleaning tasks.

Wireless Sales Assistant Wireless Zone , A Verizon Wireless Authorized Retailer is the nation's largest wireless retail franchise with over 400 stores and growing. We are looking for a high-energy, reliable individual with outstanding customer service skills to assist our Wireless Sales Representatives when selling and helping our customers with their Verizon Wireless cellular service and products. If you are outgoing with amazing energy. You love to talk about cool technology. Well, we have the job for you. As a Wireless Sales Assistant, you will get to know our communication technology inside and out, and you will be the one everyone else looks to when it comes to what's next in wireless and wired technology solutions. It is good to be the expert. We offer Competitive hourly pay (with periodic goal-based incentives) Paid time off On-going training on the latest technology A fun, fast paced work environment A growing company with lots of opportunity for growth Job Description Assist our tenured Wireless Sales Representatives with all aspects of the sales process and customer service duties. Help with all administrative aspects of the sale including completing customer contracts and warranties, pulling products from inventory, accepting customer payments and filing the completed orders. Maintain strong knowledge of all Company products, accessories, pricing plans, promotions, and service features. Maintain knowledge of competitive offers and provide critical market feedback to the Store Manager regarding local competition and product/service needs. Handle service inquiries from customers. Provide efficient, courteous customer service and assistance in all aspects of product offerings and services. Job Requirements Must be 18yrs old Goal orientated Works well with others in a competitive, friendly team environment Staying up to date on the latest data/entertainment technology and devices, such as Wi-Fi, data devices, etc. Customer Service focused Understanding customers' needs and helping them discover how our products meet those needs Multi-tasking in a fast-paced team environment Working a variety of hours including weekends, evenings and holidays involving occasional overtime Educating and engaging customers through product demonstrations Interacting with customers and providing prompt and courteous customer service to all customers in person, via phone or written note Position may be commissioned, and quota based Desired Qualifications: Highschool Diploma 1-year retail/customer facing/sales experience preferred. E.O.E (Equal Opportunity Employer) Compensation: $33,280.00 - $45,000.00 per year Our Company In 1988 Wireless Zone opened it's first store in Wethersfield, CT. From the moment it opened, it was a model that begged to be replicated. Today we've grown to become the largest Wireless Franchise in the US. We have over 400 stores, in 28 states throughout the northeast, mid-Atlantic, south and mid-west. In addition to our franchise stores we have a growing number of corporately owned and operated locations. We sell all the latest cellular/wireless phones, GPS navigation, wireless accessories, Verizon FIOS High Speed Fiber Optic Network, Wireless Data Devices and pre-paid cellular services. Our Culture We take pride in being a first name only company and we realize that employees are the key to our continued success. Today our employees are committed to the same standards of outstanding customer service that helped to found the company. We are dedicated to being the nation's top wireless retailer by providing the best customer experience. Our Community The Wireless Zone franchise is passionate about community involvement and positively impacting the lives of others. The Wireless Zone Foundation for Giving was established in 2003 and offers grants to charitable organizations from donations by Wireless Zone franchisees, employees and friends. The grants are given to support programs and organizations dedicated to improving the communities in which we operate and live. Our Future In December 2012, the Wireless Zone franchise was acquired by GLENTEL, the largest independent multi-carrier mobile phone retailer in Canada and a leading international provider of innovative telecommunications services. This merger is expected to open exciting new possibilities for growth for our company. We are constantly in search of other business lines that would complement our current list of services and provide another source of profit for our franchise owners. Join our team today!

Acuren is seeking Entry Level NDT Assistants for operations in Auburn, ME. THIS WILL BE A CALLOUT/TRAVEL POSITION. NDT Assistants will assist in performing calibrations, Nondestructive Tests, and evaluations for acceptance or rejection determinations according to written instructions and record results. Responsibilities Set up and utilize Nondestructive Test equipment Assist Radiographers in the calibration of NDT equipment Assist Radiographers to conduct tests to ensure quality or detect discontinuities (defects) using NDT methods of inspection Record results of inspections Assist performing NDT procedures, carrying equipment and other operations Perform other job related tasks as assigned by management Requirements High School Diploma or equivalent Some college preferred Technical background desired Must be able to have experience, credentials and history to be certified as Trustworthy & Reliable to comply with federal and state regulations, as determined by a thorough background check Motor Vehicle Driving record must meet company standards to drive company vehicles MUST BE ABLE TO PASS DRUG/ALCOHOL AND BACKGROUND SCREENS PER CLIENT REQUIREMENTS. Benefits Competitive Salary Medical, dental, vision, and supplemental insurance 401K Plan Paid Holidays Paid Time Off Company Overview Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability , Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services. Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 4,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world's largest industrial segments. Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees. #LI-BE1

The successful candidate will support the General Manager with administrative tasks, assist with general office and staff support, and be responsible for certain internal and external reporting for three government contracts. Operating under the BIW Business Operating System (BOS), the Administrative Specialist ensures compliance with safety, quality, and performance standards while coordinating with other key stakeholders to meet overall milestones. This position is located in Brunswick, ME with onsite requirements. Work From Home / Remote Work is not available with this position. Key Responsibilities Administrative Support Provide excellent customer service support by proactively helping with inquiries and by resolving issues timely. Compose correspondence as needed between different departments and external stakeholders. Perform regular Time Accounting (WFM) and PeopleSoft Administration. Planning, coordination, and support for customer visits and program meetings. Collect data, prepare presentations, and perform record keeping duties to manage department Plans of the Week and Digital Dashboards. Support new hire onboarding, orientation and requesting system access. Lead for all special organization events. Assist, and back-up, other administrative support personnel. General Office Support Ensure workplace conditions are compliant with company safety standards and actively participate in the Safety Action Team (SAT) and help lead initiatives. Process payments for off-site operating expenses. Manage budgets and order for specialized office supplies. Internal and External Reporting Support coordination, review, and distribution of internal and external reporting. Monthly review, analysis, and reporting of divisional overhead. Development of, and adjustments to, departmental resource plan and associated reporting. Department compliance reviews of procedures and processes. Travel Coordination and Support Pre-travel authorization. Travel booking within Concur travel system. Travel expense reports and cost comparisons. Local mileage requests. Visit authorization letters for government facilities. Special Projects as assigned. Required/Preferred Education/Training High School Diploma or GED required. An associate's degree in office administration or business or supplemented by related experience. Required/Preferred Experience Minimum 10 years administrative support experience, preferably involving interaction with Executive/Senior Management. Excellent organizational skills and attention to detail. Strong computer, oral, written, analytical and interpersonal skills, coupled with an ability to work independently and/or as a member of a team in a fast-paced environment. Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint). Must be able to effectively manage priorities and meet schedule demands. Experience in compiling and preparing reports and presentations. Excellent written and grammatical skills with the ability to draft correspondence from general guidance. Requires interface with customers. Must be comfortable working professionally with Navy and industry representatives. Ability to work modest levels of overtime, as required. Must be able to support some night or weekend special activities/events. Motivated self-starter, with the ability and desire to act with limited guidance and direction.

Full-time Description Do you have experience as a CRMA and are looking for the next step? Do you seek a rewarding career within a supportive workplace? Consider joining our team - we offer the opportunity to improve the lives of others while fulfilling your own career goals. Hiring immediately! Woodlands Senior Living is the first senior living organization in New England to have earned an accreditation by The Joint Commission! What does this mean for you? You could have the opportunity to work with an organization that has surpassed high-level standards of quality, safety, and experience for the residents, families and staff served. What you will do as a Resident Services Assistant: Schedule will include working partially as a CRMA. Coordinate receipt of pre-admission resident care information such as physician orders, H&P, standing orders. Coordinate completion of monthly progress note including significant changes and implementation of the service plan. May be responsible for completion of some monthly progress notes as assigned. Schedule/manage resident medical and other appointments. Complete and transmit pharmacy orders/reorders. Tracks orders/reorders to ensure timely provision of medication to residents. Provide physician notification of significant changes in resident status as directed by nurse when available or as needed. Transcribe physician orders (including any scheduling, cross reference updating, or signatures required). Performs clinical software data entry including physician orders, resident face sheet, MDS-RCA and service plans. The benefits to join the team: Weekend shift differentials to thank you for being flexible with your schedule Vacation and holiday pay because you deserve time to relax and recharge Perfect attendance bonus to recognize your dedication and commitment Referral bonus to show our appreciation for seeking new team members Tuition assistance because we believe in the investment of your growth and success Health, dental, vision and supplemental benefits to support your health 401(k) savings and investment plan to prepare for your future Requirements What you'll bring to the role: Must hold an active CRMA certification Must be 18 years of age Must provide proof of immunization/immunity to MMR, Varicella and Influenza A current, valid license to operate a vehicle in the state of Maine and a driving record that is satisfactory to the company may be required Strong command of the English language with the ability to follow oral and written instructions with precision Salary Description $19 - $26 / hour

Join Our Team as a Front Desk Administrative Assistant in Raymond, ME - Urgently Hiring! Job Title: Front Desk Administrative Assistant Pay: $20 - $24 per hour (DOE) Hours: Full-time, Monday - Friday, 8:00 AM - 4:30 PM What You'll Do: As a Front Desk Administrative Assistant, you will be responsible for: Answering and directing calls, while warmly greeting visitors to create a welcoming atmosphere. Sorting mail and maintaining payroll spreadsheets to ensure accurate record-keeping. Processing timecards and compiling wage reports in a timely manner. Taking detailed meeting minutes and organizing paychecks efficiently. Processing wage bonuses, customer invoices, and managing spreadsheets to support the workflow. Assisting with accounts payable support and general administrative tasks as needed. What You'll Bring: The ideal candidate for this role will have: Education: High school diploma or equivalent. Experience: Some related experience preferred, showcasing your capability in this role. Skills: Strong proficiency in Excel is required; experience with Word is a plus. Personal Traits: You are detail-oriented, professional, and organized, with a positive attitude and willingness to learn. Why Join Us in Raymond? Enjoy flexible hours and a supportive team culture that fosters growth and collaboration. Benefit from competitive pay and great benefits which include immediate access to affordable health and prescription coverage. Upon permanent hire, take advantage of employer-sponsored benefits and ask about our Referral Bonus Program. Location & Schedule: This position is on-site in Raymond, ME, and offers a consistent weekday schedule. Ready to Take the Next Step? If you're ready to embark on a rewarding career as a Front Desk Administrative Assistant in Raymond, apply today or contact our recruiting team to learn more. Don't wait, we're hiring now! #BSCP

JobID: 2283 JobSchedule: Part time JobShift: Bargaining Unit: The Administrative Specialist CL3 with the University of Maine Cooperative Extension is responsible for general office administrative tasks in support of the Food & Nutrition and 4-H faculty, staff, and volunteers conducting educational programming, research, and/or outreach. The work done in this position is essential to Cooperative Extension's mission because it provides customer service to the public and supports an efficient administration. This work will often be done in partnership with county-based colleagues. Position will be based in the Cumberland County Cooperative Extension office in Falmouth, Maine. This position is contingent on funding. This is a part-time, 32 hours per week position with a flexible schedule. Normal office hours are Monday through Friday, 8:00am to 4:30pm. This position pays $21.09 an hour. Essential Duties and Responsibilities: * Provides administrative support which may include maintaining department data, preparing and distributing department documents; performs the duties of assigned staff. * Composes, edits, and reviews a variety of standard and/or specialized correspondence, reports, documents, applications, forms, violations, memos, and/or other applicable materials. * Compiles, sorts and summarizes a variety of routine data; using a variety of programs, prepares simple charts and analyses, including basic summary statistics. * Organizes and maintains files, including creating and maintaining confidential department/employee /student files; files documents alphabetically, numerically, or by other prescribed methods. * Performs basic bookkeeping including tracking budgets, monitoring expenditures, preparing purchase orders, depositing cash and checks, and preparing financial reports and/or other appropriate payroll tasks. * Provides timely and accurate information in response to public requests for information. * Develops and maintains professional relationships that reflect courtesy, civility, and mutual respect. * Participates in UMaine Extension staff and Extension Association meetings as a member of the county staff as appropriate. * Contributes skills and insights for effective office management with co-workers. * Utilizes coaching and mentoring methods that provide an environment that is anticipatory, supportive, and encourages constructive feedback on performance. * Performs other reasonably related duties as assigned. Complete Job Announcement About the University: The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu. The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. As a former NSF ADVANCE institution, the University of Maine is committed to diversity in our workforce and to dual-career couples. Qualifications: Required: * Career Level 3: 60 credits or more of higher education or equivalent work experience and training; AND three years administrative support experience. * Experience in office settings, performing a variety of routine to non-routine clerical and administrative support responsibilities and tasks. * Ability to communicate effectively using oral, written and electronic methods. * Proficiency with computer programs such as Microsoft Excel, Word and PowerPoint, as well as Google Drive and document management software. * Ability to work independently and manage multiple tasks in an autonomous work environment as well work effectively as part of a team, and able to achieve and document measurable results. Preferred: * Knowledge of University of Maine Cooperative Extension and its educational programs. * Experience with UMaine's General Ledger and MaineStreet systems. * Ability to maintain moderately complex databases. * Experience working with diverse audiences; knowledge of diversity, equity and inclusion; and understanding of equal opportunity, affirmative action and civil rights policies. Other Information: To be considered for this position you will need to "Apply" through University of Maine's Online Platform* and upload the documentation listed below: 1.) a cover letter which addresses the specifically required knowledge and qualifications for this position. 2.) a resume/curriculum vitae Candidates selected to proceed to the final stages of the search process will be requested to provide a list of three names, emails, and phone numbers for references. Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University. For full consideration, materials must be submitted by 4:30pm on February 17, 2026. For questions about the search, please contact search committee chair: Kate McCarty. The successful applicant is subject to appropriate background screening. In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information, or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity and Title IX Services, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME 04469-5713, ************, TTY 711 (Maine Relay System). Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. You may view the University's Annual Security Report. If you wish to have a paper copy of the ASR or you need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact: UMaine Police Department, 81 Rangeley Rd., The University of Maine, Orono, ME 04469-5794, or call ************.

Job DescriptionDescription: The Receptionist/Administrative Support employee works to maintain a high level of customer service to our clients, community and team while supporting Account Managers and team members with administrative tasks. ESSENTIAL DUTIES AND RESPONSIBILITIES The essential functions include, but are not limited to the following: Establishes and maintains a professional, positive, and team-oriented relationship with colleagues. Adherent to company policies and procedures for workflow and documentation. Greet clients and visitors Screen and answer incoming calls - assist and forward as appropriate Take client payments and resolve billing issues (refer to Account Manager as needed) Process In/Out deposits, enter in QuickBooks and reconcile monthly bank statement Process daily receipts and deposits Check incoming faxes and distribute them to appropriate Account Manager or Producer Sort and distribute mail and prepare outgoing mail Process pending cancellations, reinstatements and claim acknowledgements Phone calls to companies, mortgages or clients as requested by Account Managers Order supplies and maintain supply area Print Invoices, scan and file as needed Update client database management system Troubleshoot copier issues with service provider Support account managers in day-to-day operations as needed Performing other duties as assigned. Requirements: Highschool diploma or equivalent. Receive/Maintain appropriate agent licensing. Ability to multitask Self-motivated Proficiency in Microsoft Office, specifically Excel, Word, and PowerPoint Excellent oral and written communication skills; organizational skills Excellent customer relationship skills Positive, friendly, and professional attitude PHYSICAL DEMANDS AND WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

If you are a current State of Maine employee, you must complete your application through the internal application process (Find Jobs Report). Please apply using your PRISM account. If you are on Seasonal Leave and do not have access to PRISM, contact your local Human Resources representative for application information. Department of Health and Human Services (DHHS) Opening Date: January 28, 2026 Closing Date: February 10, 2026 Job Class Code: 6538 Grade: 08 Salary: $16.07 - $22.25 per hour* *This is inclusive of a 4.00% recruitment and retention stipend Position Number: 02022-7518 Location: We have a vacancy in our Biddeford office. Core Responsibilities: This critical Office Assistant II position engages with callers, visiting providers and families to guide them to the appropriate OCFS staff and services as part of the OCFS goal of providing excellent customer service. As a member of a fast-paced team-oriented office environment, a well-qualified candidate will be professional, well spoken, patient, possess strong organizational skills, and demonstrate a history of excellent customer service skills, both phone and in person. The candidate will demonstrate the ability to successfully manage multiple priorities for a wide variety of office tasks supporting the overall OCFS mission. Your duties will include but are not limited to: • Responsible for primary management of incoming calls to the Bangor OCFS on an assigned schedule. Serving as backup to the clerk assigned to telephone duty when they are away from their desk or out of the office - Receiving and directing 100-200 phone calls daily; engaging with callers to understand their needs and assisting them with connecting with the appropriate OCFS staff or program; • Managing and distributing incoming and outgoing communications for the office, including mail, faxes, and other publications and print materials; • Redact adoption records for prospective adoptive parents; • Burn CD's for Clifford Orders, Court, etc. • Filing closed assessments and permanency records • Supporting other administrative processes for OCFS programs as needed. Minimum Qualifications: To qualify, you must have training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a general knowledge of modern office practices to perform routine, varied office support tasks often requiring the operation of technical office equipment, and 2) the ability to use independent judgment in prioritizing the work and selecting the most appropriate course of action within set procedures. Please submit a cover letter rating your skills in each of the following tasks/tools as: expert, skilled or novice. Outlook or comparable e-mail application Excel or comparable spreadsheet application MS Word or comparable word processing application Performing receptionist duties Data entry (both narratives and billing data) Keyboarding (words per minute) Thinking about applying? Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you're currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart. Agency information: The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers. The Office of Child & Family Services (OCFS), within DHHS, is responsible for ensuring the safety, permanency and well-being of children and families through community networks, local resources, and life-long family connections throughout Maine. Application Information: For additional information about this position, please contact Hannah Coggeshall, Secretary Supervisor at ************. To apply, please upload a current resume, and cover letter rating your skills in the Minimum Qualifications. Please submit all documents or files in a PDF or Word format. To request a paper application, please contact ************************* Benefits of working for the State of Maine: No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: Work-Life Fit - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. Health Insurance Coverage - The State of Maine pays 85%-100% of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. Health Insurance Premium Credit - Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements. Dental Insurance - The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value). Retirement Plan - The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child-including non-birthing and adoptive parents-receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act. State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time. There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you're looking for a great next step, and want to feel good about what you do, we'd love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request. . If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.

A floating Per-Diem Physical Therapy Assistant (PTA) position is available in a beautiful senior living community in the assisted living, independent living and memory care settings. The successful candidate will provide therapy services to facilities located in Camden and Rockland. You may have already heard that Preferred Therapy Solutions is different from other therapy companies. Let us tell you why we are a step above the rest. Excellence. Stability. Integrity. We are owned and operated by therapists. We focus on appropriate and ethical patient care. Members of our management team have worked in the very position you are interested in. We understand what therapists need to be successful. We know that a healthy balance between work and family is important, so we offer a very generous paid time off package for full and part-time employees. We know that continuing your education is important, so we have a great education department to help you stay up to date. The success of our patients relies on the success of our therapists. We know that providing the highest quality care brings the highest outcome for our patients. After all, we are all in this to help those we treat reach their highest level of independence. Come join our team and be part of our success!

RAYUS now offers DailyPay! Work today, get paid today! RAYUS Radiology is looking for a Front Office Associate to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper treatment. Come join us and shine brighter together! As a Front Office Associate, you will be responsible for providing services to patients and referring professionals by answering phones, scheduling appointments, greeting and registering patients in a cheerful, professional, and sincere manner, and performing other duties as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES: (55%) Registration Greets and checks-in patients scheduled for imaging services; registers demographic information and processes payment plans and copays Answers phones and handles calls in an efficient and friendly manner Fields calls appropriately for center associates Acts as liaison between technologists and the patients waiting for exams and relays messages regarding scanner status and other clinic information Maintains front office lobby area by straightening magazines, organizing coffee supplies and assisting with general office clean up Orders office supplies as needed Maintains supply of patient information sheets Pushes imaging via electronic interfaces Completes confirmation calls and provides preparation instructions to patient Faxes reports, billing information, and medical release forms as requested (20%) Insurance Verifies patient's insurance Pre-certifies all exams with patient's insurance company Obtains insurance authorization Uses knowledge of insurance carriers (example Medicare) and procedures that require waivers to obtain authorization if needed prior to appointment Handles release of information requests for patients, referring offices, other medical facilities, attorneys & insurance companies following Company guidelines (20%) Scheduling Arranges transportation, interpreters, and hotel accommodations for patients when appropriate Enters and submits patient exam orders Verifies orders match exam schedules Schedules referrals and ensures proper authorizations are obtained Schedules walk-in patients Processes requests for image orders and CDs from referring physicians and patients Maintains an up-to-date and accurate database on all current and potential referring physicians (5%) Performs other duties as assigned

The successful candidate will support the General Manager with administrative tasks, assist with general office and staff support, and be responsible for certain internal and external reporting for three government contracts. Operating under the BIW Business Operating System (BOS), the Administrative Specialist ensures compliance with safety, quality, and performance standards while coordinating with other key stakeholders to meet overall milestones. This position is located in Brunswick, ME with onsite requirements. Work From Home / Remote Work is not available with this position. Key Responsibilities Administrative Support * Provide excellent customer service support by proactively helping with inquiries and by resolving issues timely. * Compose correspondence as needed between different departments and external stakeholders. * Perform regular Time Accounting (WFM) and PeopleSoft Administration. * Planning, coordination, and support for customer visits and program meetings. * Collect data, prepare presentations, and perform record keeping duties to manage department Plans of the Week and Digital Dashboards. * Support new hire onboarding, orientation and requesting system access. * Lead for all special organization events. * Assist, and back-up, other administrative support personnel. General Office Support * Ensure workplace conditions are compliant with company safety standards and actively participate in the Safety Action Team (SAT) and help lead initiatives. * Process payments for off-site operating expenses. * Manage budgets and order for specialized office supplies. Internal and External Reporting * Support coordination, review, and distribution of internal and external reporting. * Monthly review, analysis, and reporting of divisional overhead. * Development of, and adjustments to, departmental resource plan and associated reporting. * Department compliance reviews of procedures and processes. Travel Coordination and Support * Pre-travel authorization. * Travel booking within Concur travel system. * Travel expense reports and cost comparisons. * Local mileage requests. * Visit authorization letters for government facilities. Special Projects as assigned. Required/Preferred Education/Training * High School Diploma or GED required. * An associate's degree in office administration or business or supplemented by related experience. Required/Preferred Experience * Minimum 10 years administrative support experience, preferably involving interaction with Executive/Senior Management. * Excellent organizational skills and attention to detail. * Strong computer, oral, written, analytical and interpersonal skills, coupled with an ability to work independently and/or as a member of a team in a fast-paced environment. * Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint). * Must be able to effectively manage priorities and meet schedule demands. * Experience in compiling and preparing reports and presentations. * Excellent written and grammatical skills with the ability to draft correspondence from general guidance. * Requires interface with customers. Must be comfortable working professionally with Navy and industry representatives. * Ability to work modest levels of overtime, as required. Must be able to support some night or weekend special activities/events. * Motivated self-starter, with the ability and desire to act with limited guidance and direction.

The University of Maine at Augusta is seeking applicants for a full-time Administrative Specialist, Career Level 3 (CL3) position in Division of Enrollment Management. The CL3 will assistance students and applicants in Enrollment and Information Services; supporting student service questions regarding registration, billing, financial aid, and general university information. This position will also focus on support for Financial Aid emails and phone calls. This position is located on the Augusta campus and is currently assigned to UMA's Capital Center in the Augusta Marketplace. There will be no remote work. Tasks are completed following defined procedures and standards, and the specific steps of most routine tasks are defined. Duties include, but are not limited to: Handling verbal and written communications for a broad range of questions, issues and requests in assigned area of responsibility; preparing customized memos and related communications for non-routine issues; identifying needs of various parties to determine appropriate response. Developing and maintaining complex databases. Researching, sorting and summarizing a variety of routine and some non-routine data and information; integrating information from multiple data sources, and applying basic problem solving as needed. Planning and coordinating simple projects and events. Interpreting policies and procedures in order to provide support and direction to internal and external parties. Reviewing, interpreting, and explaining policies/procedures to students/partners/other staff. Providing a full range of communications, both verbally and in writing, regarding non-routine questions, issues and procedures; handling the most complex and sensitive customer/student requests requiring a comprehensive understanding of relevant policies, procedures and rules; preparing individualized responses for non-routine and/or escalated issues. Supporting student needs by responding to questions. Representing the department to internal and external parties (e.g., at meetings, conferences, etc.). Developing complex queries requiring connections between multiple tables/databases in response to non-routine issues. Evaluating the impact of events, programs, and activities. Organizing and coordinating special projects and/or initiatives for the Vice President of Enrollment Management and Marketing, and Director of Enrollment Partnerships. Provide clerical and administrative support for the Vice President and the Director of Enrollment Partnerships in the Division of Enrollment Management. Work Schedule: Monday - Friday, 8:00 a.m. - 4:30 p.m., with required morning, lunch, and afternoon breaks. Occasional additional, evening and/or weekend hours may be required. Working Conditions: Positions in this class typically require: stooping, kneeling, crouching, reaching, walking, pushing, pulling, fingering, grasping, talking, hearing, seeing, and repetitive motions. Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Wage: $21.09 per hour or the appropriate transfer rate for current University of Maine System employees. Benefits (Updated 12/12/25): UMA offers a wide range of benefits for employees, including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long-term disability as well as retirement plan options. View our Benefits Information Summary for ACSUM Employees to learn more. Qualifications: Required: High school diploma or GED; AND three years of academic or administrative support experience. Computer literacy, including proficiency with Microsoft applications and data entry and retrieval Excellent organizational skills and attention to detail Excellent oral and written communication skills, including strong telephone and interpersonal communication skills Ability to work as part of a team and independently Ability to problem-solve in a fast-paced environment Must enjoy working with the public both by telephone, electronically, and in person Preferred: 60 credits or more of higher education or equivalent work experience and training Experience working in higher education, preferably student enrollment functions Knowledge of student enterprise data systems such as PeopleSoft/Oracle Campus Solutions Familiarity with contact relationship management (CRM) databases Familiarity with the University of Maine at Augusta or the University of Maine System. Knowledge of document imaging and management. A full position description can be found online here. Application Process: To apply, please submit the following documents via the "Apply for Position" link: Cover letter Resume Be prepared to provide contact information for three professional references when requested. Incomplete application materials cannot be considered. We are not able to consider applicants who require Visa sponsorship support. Review of applications will begin immediately. Applications received after December 2, 2025, will be considered at the discretion of the university. Background screening is mandatory for the successful applicant. Equal Opportunity Statement: The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling ************, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at *********************** . Clery Act: The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. You may view the University's Annual Security Report.

Join Our Team - Urgently Hiring Office Administrator in Hallowell, ME! Job Title: Office Administrator Pay: $17 - $20 per hour Hours: Full-time, Mon-Fri Day Shift As an Office Administrator, you will play a vital role in ensuring the smooth operation of our office and providing exceptional service to our customers. You'll collaborate closely with management to drive results that truly matter. What You'll Do: As an Office Administrator, you will be responsible for: Serving as the first point of contact for customer inquiries, adeptly addressing concerns in-person, over the phone, or via email to ensure a positive customer experience. Assisting office staff and management by streamlining various administrative processes to enhance operational efficiency. Managing mail processing, filing, and document management while ensuring office supplies remain organized and fully stocked. Assisting in obtaining necessary permits for service work, ensuring compliance with relevant documentation standards. Educating customers on appliances, helping them select the best options based on their specific needs. Performing other related duties as required to contribute to the overall success of the team. What You'll Bring: The ideal candidate for this role will have: A high school diploma or equivalent; relevant experience may substitute for formal education. At least 2 years in an office or administrative support role; experience in the propane industry is a plus (but not required). Strong organizational and detail-oriented skills, with the ability to manage competing priorities in a fast-paced environment. Excellent verbal and written communication skills for effective interactions with customers and colleagues. The ability to work independently while collaborating with teams, making informed decisions within defined guidelines. Why Join Us in Hallowell? A supportive culture where your contributions are valued. Enjoy affordable healthcare coverage with no waiting period. Be part of a company that prioritizes safety, compliance, and exceptional service. Location & Schedule: This position is on-site in Hallowell, ME, and offers full-time hours. Ready to Take the Next Step? If you're passionate about customer service and administrative excellence, we encourage you to apply for the Office Administrator position in Hallowell, ME. Take the next step in your career and contribute to a dynamic team focused on delivering exceptional service! Don't wait, we're hiring now!