Assistant jobs in Glenview, IL

ImmersiveTouch is a fast-growing medical device company transforming surgical planning through virtual and augmented reality (VR/AR) and precision 3D printing. Our technology empowers surgeons to visualize, plan, and rehearse complex procedures using patient-specific 3D models and advanced simulation software. About the Role We're looking for a highly organized and proactive Office Administrative Coordinator to oversee the daily operations of our Chicago headquarters. In this role, you'll help keep our fast-paced startup running efficiently by managing office logistics, coordinating billing and invoicing activities, supporting the sales team, and ensuring a professional and welcoming environment for employees and visitors. Key Responsibilities Serve as the first point of contact for employees, visitors, and vendors. Support the finance and sales teams by preparing and tracking invoices, coordinating with field reps, and ensuring accurate billing documentation. Manage shipping, labeling, and logistics for customer deliveries, trade shows, and internal orders. Maintain office supplies, IT equipment, and inventory, and coordinate vendor purchases. Liaise with building management and maintenance vendors to handle repairs, cleaning, and facility needs. Organize team events, meetings, and travel arrangements. Assist with onboarding and offboarding, ensuring proper workspace setup, badge access, and equipment management. Support administrative tasks such as expense tracking, document organization, and internal communications. Help foster a collaborative and positive office culture by coordinating staff updates, wellness initiatives, and celebrations. What We're Looking For 2 - 4 years of experience in office administration, operations, or business coordination (startup or healthcare/tech experience is a plus). Excellent communication and organizational skills with strong attention to detail. Comfortable managing multiple priorities in a dynamic, fast-moving environment. Proficiency in Microsoft Office Suite; familiarity with accounting or inventory tools preferred. A proactive problem-solver with a “get-it-done” attitude and a passion for teamwork. Why Join Us At ImmersiveTouch, you'll be part of a team that's redefining surgical innovation. This role offers hands-on experience supporting operations, finance, and culture in a high-growth medical device environment. You'll have the opportunity to build efficient systems, streamline workflows, and directly contribute to a mission that improves surgical outcomes for patients worldwide. Compensation and Benefits Salary Range for Position: $50K-$75K per year Medical, Dental and Vision Insurance 401K Savings Plan Paid Company Holidays

*Must have seven plus years of experience *Candidate must be onsite five days a week for the first month, with potential of remote work (up to two days remote each week) after the 30 day evaluation period Assists a VP-level Executive, their three (3) direct reports, and a mid-size department with daily administrative duties. Candidate will perform a broad variety of administrative activities including (but not limited to): managing projects, tracking deadlines, managing an active calendar of appointments, arranging travel and itineraries, completing expense reports, coordinating meetings/events, preparing/editing presentations, composing correspondence, and recommending/making purchase decisions. The candidate must possess strong written and verbal communication skills. The candidate is expected to have intermediate to advanced computer skills including word processing, spreadsheet calculations, basic presentation assembly, and familiarity with database applications; this individual may be asked to train others, if needed. Candidate must be comfortable working in a complex, fast-paced environment.

Hourly Pay Range: $18.84 - $27.32 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors. Emergency Services Care Assistant/Unit Secretary - Emergency Department Location: Arlington Heights, IL Full Time, 36 hours/week Hours: 7pm -7:30am; Every other weekend What you will do: Reporting to the ED Manager, maintains responsibility for assisting and supporting the Emergency Department and Treatment Center Nursing and Medical staff in the delivery of patient care. Under RN supervision, provides direct patient care; performs technical and medical procedures that are not governed by licensure. May assist in directing unit environmental aide to ensure supply availability or perform clerical, stocking, and cleaning functions as required. What you will need: Education: The level of knowledge normally obtained through the completion of four years of high school Certification: Certified Nursing Assistant, Paramedic, Nursing student with six months of clinical, certified EMT with at least one year of field experience (field experience can be waived for NCH employees currently working in a patient care area) and Emergency Department Technicians with at least two years current experience in a comparable institution Current CPR certification from the American Heart Association Benefits: Eligibility for our Annual Incentive Plan, which offers the potential to earn a certain percentage amount of your base salary based on organizational performance. (For AIP eligible positions) Premium pay for eligible employees Career Pathways to Promote Professional Growth and Development Various Medical, Dental, Pet and Vision options Tuition Reimbursement Free Parking Wellness Program Savings Plan Health Savings Account Options Retirement Options with Company Match Paid Time Off and Holiday Pay Community Involvement Opportunities Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals - Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) - all recognized as Magnet hospitals for nursing excellence. For more information, visit ********************** . When you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential. Please explore our website ( ********************** ) to better understand how Endeavor Health delivers on its mission to "help everyone in our communities be their best". Endeavor Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information. Diversity, equity and inclusion is at the core of who we are; being there for our patients and each other with compassion, respect and empathy. We believe that our strength resides in our differences and in connecting our best to provide community-connected healthcare for all. EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.

Administrative Coordinator (Entry Level) - Itasca, IL $23-$26/hour (Plus overtime, full health benefits, 401k match, 3 weeks PTO) We are one of the most powerful and innovative forces in the global beauty industry. From bestselling skincare favorites to bold color cosmetics and gender-inclusive fragrance collections, our product portfolio spans over 50 brands sold in more than 80 countries. With distribution centers across North America, Europe, and Asia, and partnerships with major retailers and luxury boutiques worldwide, we have earned our reputation as a beauty industry titan committed to diversity, accessibility, and innovation. As our Administrative Coordinator in the Logistics Department, you'll play a key role in the behind-the-scenes operations that keep our global supply chain moving. What You'll Do: Assist with documentation management, including filing, updating, and auditing shipping and compliance records Maintain and update customer, order, and shipment data within our logistics systems Support the creation and processing of invoices, packing lists, and shipment manifests Communicate with internal teams to clarify order details, shipment requirements, and timeline expectations Help track inventory and shipment statuses to ensure smooth, on-time deliveries Coordinate small administrative tasks that keep the logistics office running efficiently Qualifications: Associates Degree Bachelors Degree, preferred Experience in Microsoft Office applications Detail oriented, organized, and excellent time management Ability to prioritize in a fast-paced environment Eagerness to learn Corporate Resources, on behalf of our client located in Itasca, IL is hiring an Administrative Coordinator (Entry Level).

(BILINGUAL SPANISH AND ENGLISH) FULLY ONSITE CRYSTAL LAKE IL Morning Shift Available Monday to Friday 4:45 a.m to 1:30 p.m Saturday 9:00 a.m to 2:00 p.m $22.00 to $25.00 an hour Bonus and Commission KC Pallets Inc. is a trusted Midwest-based provider of high-quality wood pallets, including 48x40 standard pallets and customizable solutions tailored to meet diverse business requirements. The company offers added convenience with trailer drop-offs and efficient logistics services. KC Pallets Inc. is recognized for its dedication to timely deliveries, efficiency, and fostering long-term partnerships with clients through superior products and exceptional service. We strive to be a reliable partner for all your pallet needs. Role Description This is a full-time, on-site role for a Bilingual Administrative Assistant based in Crystal Lake, IL. The Bilingual Administrative Assistant will handle day-to-day administrative and clerical tasks to support the team and ensure smooth office operations. Responsibilities include managing schedules, executing administrative support, handling phone communications, maintaining records, and assisting with executive-level needs. Proficiency in both English and Spanish is essential for this role. Qualifications Proficiency in Administrative Assistance and Executive Administrative Assistance to organize schedules, meetings, and office activities Strong Phone Etiquette and Communication skills to professionally handle calls and effectively communicate with clients and team members Excellence in Clerical Skills for record management, document preparation, and data entry Bilingual proficiency in English and Spanish to effectively support communication with diverse stakeholders Detail-oriented with the ability to multitask and manage priorities effectively Proficiency in office software, such as Microsoft Office Suite (Word, Excel, Outlook) and scheduling tools Prior experience in administrative or executive assistance is a plus

Background Uniting Voices Chicago (formerly Chicago Children's Choir) is a non-profit organization that empowers and unites youth from diverse backgrounds to find their voice and celebrate their common humanity through the power of music. Founded at the dawn of the Civil Rights Movement on the South Side of Chicago, the organization has grown from one choir to a vast network of school-based and after-school programs serving thousands of youth ages 6 through 18 from every zip code of Chicago. Uniting Voices is a civic treasure and model for culturally responsive music education. Since 1956, the organization has built programs that reflect the racial and economic diversity of Chicago. 80% of the youth it serves are from low to moderate-income households, and the vast majority of students participate free of charge. High school seniors enrolled in Uniting Voices Chicago programs have a 100% high school graduation and college acceptance rate, and go on to become global ambassadors who embody the core values of education, expression, and excellence in a wide array of professional fields. Opportunity Program Assistants for Uniting Voices Chicago serve a vital role as part of our program team. They have the unique opportunity to work with singers in Neighborhood Choir Programs throughout the city of Chicago, inclusive of families from a wide variety of racial, ethnic, and socioeconomic backgrounds. Program Assistants are responsible for all non-musical aspects related to the Neighborhood Choir(s) to which they are assigned. Program Assistants work closely with the Conductor of their Neighborhood Choir to gather important information that is then communicated to singers and their families. Program Assistants are present for all rehearsals, concerts, and events related to their Neighborhood Choir. Program Assistants play a vital role in engaging with the community that they serve. Currently, Uniting Voices Chicago has openings for a Program Assistant in the following communities: Beverly; preference will be given to applicants who are familiar with or connected to this community. Uniting Voices Chicago Neighborhood Choir Programs The Neighborhood Choir program provides beginning, intermediate, and advanced choral training to over 800 students with treble voices in 3rd grade and up through programs in 12 Chicago neighbourhoods. Neighborhood Choirs meet two times per week, with some programs having one weeknight rehearsal and one Saturday rehearsal, while others have two weeknight rehearsals. Program Assistants provide regular coverage for all assigned choirs and attend all concerts and events. Office hours are also scheduled to complete administrative tasks. Key Responsibilities Community Engagement, Communication, and Relationship Building Be a strong advocate and ambassador for the mission and legacy of Uniting Voices Chicago by welcoming new families, maintaining strong relationships with current families, assisting with recruitment, and attending community events. Supervise singers before and after rehearsals to ensure all singers are safe and well-behaved. Supervise singers' arrival and dismissal at all rehearsals and concerts. Plan to arrive thirty minutes prior to rehearsal and leave thirty minutes after rehearsal ends. Communicate regularly with community partners to ensure the best possible experiences for all stakeholders. Send weekly emails to families with pertinent information such as schedules and upcoming events. Assist with tour accounting and attend the annual tour in the Spring. Tours are National and usually span three to four days. Distribute flyers for fundraisers, events, and other Uniting Voices Chicago activities. Communicate effectively with families to foster deep and meaningful relationships with Uniting Voices Chicago. Maintain strong relationships with singers and families to ensure continued participation throughout the year. Give detailed reports when a singer discontinues participation. Organizational Support and Administrative Collect and track registration and attendance, and report updates to the conductor and office regularly. Create monthly calendars in a timely manner, submit to the office and conductor for edits, and distribute paper and digital copies to families. Actively participate in weekly Program Team meetings Communicate regularly with the Program Team to ensure equitable experiences amongst all programs. Attend and assist with organization-wide events. Collect payments for tuition, fundraising, and tour from singers, issue receipts, and deliver to the main office. Keep accurate records of all transactions. Qualifications Passion for working with diverse youth ages 8-18 and for fostering deep and authentic relationships with their families and communities. Experience working with children and youth from diverse backgrounds is preferred. Strong understanding of Google Suite, specifically Google Docs and Google Sheets. Commitment to collaboration in a team, as part of a larger organizational staff and with families and community partners in a mission-driven environment. Dedication to anti-racism and equity. Creativity, flexibility, self-motivation, energy, and enthusiasm for this vitally important work. “OTR” Life Experience: We know that many of your most character-building experiences -- where resilience, grit, and grace were required to persevere -- do not show up neatly on a resume. So, we want to hear some of those “OTR” (“off the resume”) moments for you. In order to be on the Uniting Voices team, EQ (Emotional Intelligence) is not a nice-to-have...it's a must. So, show us your EQ. What it's Like to Work at Uniting Voices: Sincerely, we're a family. We get it done while having fun. We're all working toward a colorful, peaceful, and equitable future - and that feels good. We share a passion for music and the vast potential of young people. How to Apply Interested and qualified candidates should send a resume and cover letter to ****************************, with the job title in the subject line . Uniting Voices is an equal opportunity employer that actively pursues candidates of diverse backgrounds and experiences. We are committed to providing diversity, equity, and inclusion training to all employees, and we do not discriminate on the basis of race, color, religion, ethnicity, nationality or national origin, sex, sexual orientation, gender, gender identity or expression, pregnancy status, marital status, age, medical condition, disability, or veteran status in admission or access to, or employment in, its programs and activities.

Are you looking to do more with your administrative skills? Do you have a knack for organization and making sure operations run smoothly? Are you someone who enjoys work variety and having a purpose with task you get to own? A growing firm is looking for an experienced administrative professional to join their team! Who are we: Our client, with over 50 successful years in business, has been serving a diverse client base with a focus on family-owned and closely held businesses. Besides the standard audit, accounting, and tax programs, we offer our clients a full range of business consulting services to assist with the complete life cycle of the business. The focus is people in all aspects; from the day to day, mission and values, goals and client service. The anchor stem from the core values - education, integrity, people, care and trust. Why us? Perks and Benefits: Competitive base salary aligned to your experience, roles and responsibilities. Comprehensive benefits package including medical/dental/vision/critical illness/life insurance, short-term and long-term disability, PTO, Health & Wellness Time and Holidays. Casual dress office environment. Collaborative and supportive team members. Position Expectations: Serve as the first point of contact for clients and visitors, managing reception duties with professionalism. Answer, screen, and direct phone calls; handle client inquiries or route them to the appropriate team member. Handle partner requests regarding the assembling and organizing of various tax returns for clients as well as financial statements and other client documents in compliance with firm standards. Manage office supply inventory and place orders as needed to ensure the office runs efficiently. Process incoming and outgoing mail, including client documents and confidential information. Maintain calendars, schedule appointments, and support meeting logistics. Keep inventory of kitchen supplies; clean kitchen and refill refrigerator and snacks daily. Provide general administrative support to partners, managers, and staff as required. Assist with special projects and other duties as assigned. About You: Previous administrative or office support experience preferred; experience in a CPA firm or professional services environment a plus. Strong organizational skills with the ability to manage multiple priorities. Excellent communication and interpersonal skills; professional phone and reception etiquette. High attention to detail, especially when handling confidential documents. Proficiency with Microsoft Office Suite (Word, Excel, Outlook); familiarity with document management systems a plus. Ability to work both independently and as part of a team.

Firm Ranking: AmLaw20 Firm Legal Secretary Support Model: 4 to 1 Pay Rate: $80,000 - $110,000 Work Week: 8:30am - 5pm (37.5 hour work week) Onsite Logistics: 3 days a week onsite Hiring Manager: Office Administrator Job Description: Coordinates and tracks numerous legal matters of all types. Creates, edits, formats, and proofreads documents including agreements, contracts, plans, etc. Prepares and finalizes legal documents for e-Filing and filing via PACER. Communicates directly and on behalf of attorneys with third parties, including client representatives, other companies, and other institutions. Creates, executes, and monitors systems to manage client workflow, tasks, and documentation. Creates, edits, formats, and proofreads various documents, appropriately maintaining such documents within the firm's file management system. Organizes and coordinates conference calls and client meetings. Prepares new client matter requests and coordinates approval, conflict search processes, and new matter letters. Reviews and edits bills and related reports according to client billing arrangements and facilitates prompt responses to client billing inquiries. Maintains a multitude of open client matters in Serengeti. Maintains electronic and paper files following Firm and client service team guidelines. Maintains and monitors attorney calendars. Coordinates and/or books travel arrangements. Prepares, tracks and maintains attorney expenses in Chrome River.

This role provides administrative, scheduling, and operational support to a department that oversees a highly structured student program. The position serves as a central point of communication between students, leadership, faculty, and external stakeholders. Job Title: Administrative Assistant Location (city, state): Lombard, IL Industry: Non Profit Pay: $45,000 - $50,000 annually (hourly role; compensation depends on experience) Benefits: This position is eligible for standard benefits offered through Addison Group (medical, dental, vision and 401k) Key Responsibilities: Maintain department records, calendars, databases, and documentation across multiple systems Coordinate schedules, meetings, agendas, minutes, space reservations, events, and department communications Support student-related processes including orientation preparation, handbook updates, advisor assignments, counseling coordination, evaluations, and annual reporting Act as a liaison between department leaders, faculty, students, and internal administrative offices Manage day-to-day administrative tasks such as mailings, announcements, housing updates, health office coordination, and distributing updated information to the campus community

TeleSolv Consulting has an immediate opportunity to work with the Federal Government as a General Clerk III enabling you to have a Tier 4 Public Trust Background investigation. based at the airport in Chicago, IL. Duties / Responsibilities: Greet and check-in applicants. Verify identity of applicant and confirm that applicant has required documents to complete transactions. Contractor staff will determine customer needs, answer general inquiries and concerns, and ensure that the check-in process is performed in a timely manner to prevent a back-up of customers awaiting assistance. Maintain accessible, up to date written information on program requirements, enrollment process, and other relevant material to expeditiously assist the general public and program members via phone or in person. Notify the Government inspection staff of any information which could adversely affect a person's application for acceptance into the program. Check applicant-supplied information by accessing government databases. Provide performance reports. Compile data to provide daily performance reports reflecting all activities performed by CBP officers and Contractor staff. Schedule interview appointments in the Trusted Traveler Programs Internal. Assist the public with creating accounts and submitting online applications for initial enrollment, renewal, card replacement, vehicle enrollment and termination, updating mailing address and license plate information. Assist the public with membership card activation. Minimum Requirements: U.S. Citizen. Willing to go through an intense background check Active Tier 4 Clearance, or the ability to obtain and maintain one. High school diploma or a General Equivalency Diploma (GED) from an accredited institution recognized by the U.S. Department of Education. Two (2) years of general administrative experience with customer interface. Two (2) years of experience with Microsoft Office products (Word, PPT, Excel, Access, Outlook, Visio). Two (2) years of related undergraduate study may substitute for experience. Able to disclose COVID-19 vaccination status and abide by contract/department's COVID-19 guidance when accessing any facility. About TeleSolv Consulting: Join the TeleSolv Consulting Team on our mission to provide quality and unparalleled service to our clients. We are a growing organization that provides a variety of professional and administrative services to public and private organizations with global operations. Rated in the top 1000 businesses in 2019 by Inc.com. Since its founding in 2000, TeleSolv Consulting has been committed to helping organizations solve complex problems. Our solutions integrate sound management principles with the most appropriate technologies to assist senior executives in effectively managing programmatic, schedule, and technical risks. TeleSolv Consulting offers excellent compensation, training, advancement opportunities, and exceptional benefits including PTO, sick leave, up to 11 paid federal holidays, medical, dental, vision, company paid life, short-term and long-term disability insurance, employee assistance program, and matching 401(k) plan. In addition to the hourly rate, you will be eligible to receive an hourly Health and Welfare (H&W) benefit, for the first 40 hours worked in any work week. The H&W rate of $4.93 is an amount provided to offset the cost of the company providing fringe benefits. Background Investigation: This position requires that you obtain a background investigation from our client. As part of this process, the government will perform a criminal, credit, tax, employment, and drug history background check. The government has varying tolerances, with mitigating circumstances, for issues in all of the categories. The government is essentially looking to confirm that you are generally in good financial standing, up to date on your tax filings, rehire eligible with your prior employers, and have adhered to any federal restrictions on illegal drug use, including marijuana, in addition to other checks related on your character and trust worthiness.

We are looking for a detail-oriented individual to join our team. This role involves regular data entry tasks, including entering recipes, production numbers, and other information into Excel spreadsheets. Familiarity with Microsoft Word is also required to assist with creating and updating spec sheets. Requirements: Proficiency in Excel and Microsoft Office Ability to accurately enter and manage data Willingness to assist with additional tasks as needed Strong communication skills (bilingual is a plus) We are seeking someone organized, reliable, and ready to contribute to a dynamic team environment. About Trova Advisory Group Trova Advisory Group specializes in delivering a comprehensive array of staffing solutions tailored to meet the diverse needs of businesses across various sectors. Our expertise spans clerical, administrative, financial, and professional roles, offered through flexible arrangements including temporary placements, temp-to-hire options, and direct hire services. With a keen understanding of the dynamic demands of today's workforce landscape, we pride ourselves on providing top-tier talent solutions that empower organizations to thrive and succeed in a competitive market environment. Trova Advisory Group is proud to be an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, disability status, protected veteran status, or any other legally protected characteristic or group status. We are committed to creating a culturally diverse and inclusive workplace where individuals of all abilities are welcomed and supported. If you require a reasonable accommodation during the application or interview process, please contact us at *****************. Include the nature of your request and your contact information, and we will be happy to assist you. Trova Advisory Group offers a comprehensive benefits package offering Medical, and Dental benefit options to all eligible employees.

For nearly four decades, Friedman + Huey Associates LLP has been providing high-level tax and business consulting services across the United States and in nearly 30 countries around the world. With a tremendous team of professionals, we place a keen focus on providing exceptional service to our clients. Our associates enjoy great camaraderie and an excellent work culture. We work hard/play hard and continue to maintain team relationships even while working remotely/hybrid. We are looking for an onsite Administrative Assistant to join our team in our Northbrook office. This position will provide administrative support to all levels of the firm. The Administrative Assistant will regularly interact with Partners, all levels of staff and clients. This role requires supreme integrity, trust, and commitment to confidentiality and diplomacy. The ideal candidate should be self-driven, resourceful and think outside of the box. Functions will include some but not all of those listed below. Essential Functions Answer and direct phone calls in a friendly manner. Sort and distribute incoming mail. Schedule meetings accordingly using Outlook/Teams. Send/distribute incoming faxes. Prepare US mailings, UPS, FedEx, and messenger packages. Finalize letters/notices and draft engagement letters. Scan client documents and monthly statements. Assign returns to interns and manage 1040 queue. Create client codes, create locators, and update account in practice management program. Prepare, print, and collate tax organizers. Organize and process incoming client data. Downloading/uploading client data from portals/websites. Create SurePrep binders and import into GoSystem. Assemble tax returns (individual, trust, entities, gift tax, estate tax) - paper and electronic. Coordinate and prepare batch filing. Record chargeable client expenses. Draft, review & post client invoices. Prepare various reports as requested. Prepare 1099s annually and as requested. Coordinate services to maintain the office as directed by Firm Administrator. Experience Bachelor's degree preferred. Experience in the accounting industry preferred. Minimum of 5 years of administrative experience supporting multiple individuals in a fast-paced, confidential, professional services environment. Possess an intermediate skill level (at minimum) in the following: Microsoft programs - Excel, Outlook, PowerPoint, Teams, Word. Knowledge with programs a plus - e-Form RS, GFR, GoSystem, PracticePro 365, SafeSend, SurePrep. Demonstrate skills in the areas of time management, communication, interpersonal skills, high-level of emotional intelligence, relationship building, collaboration, and problem solving. Ability to incorporate creative approaches to various projects by taking initiative and working independently. Keen sense of accuracy, attention to detail. Basic accounting knowledge a plus. Benefits Highly competitive compensation and benefits package Medical/Dental/Vision/Life/Disability/401k/Profit Sharing/PTO Perk offerings in a family friendly environment If you are seeking an employee-centric firm who cares about its employees as individuals and provides career growth opportunities for its team members, we encourage you to apply.

CEO/President Support: Reports directly to the CEO/President (C/P). Provide comprehensive support services to the (C/P) that ensures a professional, responsive, and effective experience with the organization. Maintain C/P calendar. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements. Update and maintain data bases for C/P. Office Management: Limited Support of Human Resources for the organization including: Limited Assistance with recruitment efforts, new hire orientations and on-boarding. Acts as a liaison with landlord and building management on any office-related issues. Provides timely and proactive management of the organization's office environment. Maintains physical and electronic office filing systems for C/P, and other as assigned. Administrative Functions: Writes error-free, emails and letters for various events and announcements. Maintains confidentiality and uses a high degree of discretion. Works in a professional and focused manner to schedule internal and external meetings. Takes notes and distributes meeting minutes, agendas and meeting packages. Maintain digital files. Other duties as assigned. QUALITIES OF OUR ADMINISTRATIVE ASSISTANT Maintains punctual, regular, and predictable attendance. Works collaboratively in a team environment with a spirit of cooperation and as a relationship builder. Displays excellent communication skills including presentation. Diplomatic skills required in working with guests, vendors, and coworkers and including the ability to communicate effectively and remain calm and courteous under pressure. Displays engaging interpersonal skills including the ability to think and act strategically, provide sound judgment, and provide a positive and energetic attitude. Provides systematic and dependable follow up, as well as a high level of organization and preparedness. Maintains workflow under pressure and in a fast-paced, high-profile work environment. Respectfully takes direction from C/P. REQUIREMENTS 2+ years of administrative experience Bachelor's degree preferred, but an associate's degree with sufficient administration experience may suffice Event management experience (working with major events) Coordinate and execute email blasts and mail campaigns to promote events and initiatives. Manage follow-up communications and outreach related to event planning and attendance. Experience using web conferencing tools such as Zoom or WebEx Uses Outlook, Word, Excel and PowerPoint to produce materials for internal and external meetings and conferences. Understanding of basic AI tools. Experience and knowledge of YouTube Understanding of social media platforms Some Photoshop and Canva experience preferred. Ability to multitask. An attention to detail. Works with little direction Organized Ability to plan ahead. Ability to work with Posh / Eventbrite or similar apps. Spanish speaking (Bilingual) strongly preferred. Both written and verbal skills

Responsible for managing the full administrative and compliance process for municipal permitting, contractor licensing, and project documentation. This role ensures that all jobs are properly approved, tracked, and completed in accordance with local regulations and company standards while supporting communication across departments including sales, project management, and insurance. Experience 1-3 years of experience in an administrative, clerical, or office support role Experience with scheduling, recordkeeping, and data entry is often required Skills and Abilities Strong written and verbal communication skills Excellent organizational and time management abilities Proficiency with office software (e.g., Microsoft Office Suite or Google Workspace) Ability to handle confidential information with discretion Attention to detail and accuracy Problem-solving and multitasking skills Customer service orientation Responsibilities: Permitting & Licensing Management Work directly with municipalities to obtain contractor licenses and necessary permits for each project. Compile, complete, and submit all required documentation including bonds, certificates of insurance (COIs), signed contracts or purchase orders, scopes of work, and plats of survey. Ensure all projects are reviewed and approved by the appropriate municipal authorities before work begins. Track and update permit status daily, identifying outstanding applications and following up as needed. Dispatch & Project Coordination Prepare and distribute daily dispatch schedules outlining job locations, tasks, and assigned project managers. Maintain organized records linking each job number with its corresponding documents, communications, and approvals. Manage job closeouts by scheduling and overseeing final inspections with municipalities, ensuring all work meets local requirements and company standards. Insurance & Vendor Documentation Coordinate with the insurance team to issue and manage COIs for all vendors, subcontractors, and clients. Verify accuracy and compliance of insurance documentation prior to approval for work. Maintain up-to-date vendor records including W-9 forms, insurance certificates, and contact details within the CRM system. CRM & Administrative Management Utilize the company CRM system (Procru) to upload project documentation, input job costs, and track billing-related information. Update CRM data for customers, vendors, and job sites in coordination with the sales team. Generate and review reports to monitor project progress, permit status, and document compliance. Cross-Departmental Communication Act as a liaison between municipalities, sales teams, project managers, and vendors. Keep sales informed of permit progress, inspection results, and project readiness. Ensure all relevant documents are accurate, current, and accessible to internal teams. Heartland Paving Partners is an organization committed to diversity and inclusion to drive our business results and create a better future every day for our diverse employees and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, protected veteran status, or any other characteristic protected by local, state, or federal law and will not be discriminated against on the basis of disability.

We are seeking a proactive, detail-oriented Administrative Assistant to join a fast-growing real estate firm and play a key role in the day-to-day operations of a dynamic commercial real estate portfolio. This is an excellent opportunity for someone who is not only eager to learn the industry but genuinely excited to build a long-term career within a company that is expanding quickly and values internal growth. The ideal candidate is sharp, organized, and naturally resourceful. Someone who takes initiative, thrives in a fast-paced environment, and enjoys being the person who keeps everything running smoothly behind the scenes. You will be entrusted with responsibilities that directly impact tenant relationships, vendor partnerships, and overall property performance. If you enjoy variety, problem-solving, and being the dependable backbone of a busy team, this role offers the perfect blend of challenge and opportunity. Responsibilities Provide day-to-day support to the Property Manager as needed. Maintain and track Tenant and Vendor Insurance Certificates. Communicate with contractors, vendors, and on-site teams to support ongoing property operations. Assist with Accounts Payable functions, including PayScan, tenant invoicing, and bill-backs. Support monthly and quarterly reporting requirements. Set up new vendors and ensure proper documentation is collected. Conduct occasional on-site property visits within the Chicago metro area. Assist with special projects, certified mail-outs, and other written correspondence. Manage and draft tenant correspondence; communicate with on-site security teams as needed. Support Accounts Receivable, including rent collections and tenant communications. Track and record tenant sales monthly. Maintain organized electronic filing systems and track utilities across properties. Update and manage internal spreadsheets and operational logs. Ideal Experience 2-3 years of relevant experience, with commercial real estate experience required. Experience working in Accounts Receivable or handling payments within a real estate environment. Confident, professional communication style, capable of handling challenging interactions. Ability to work in a reactive, fast-paced environment while maintaining professionalism and composure. Experience with Yardi, PayScan, Commercial Café, and Microsoft Office applications (especially Word and Excel). Strong organizational skills, attention to detail, and the ability to juggle multiple priorities. A desire to learn, grow, and advance within the company. #117938 The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

Come Join the Builtech Team: Looking for a place to advance your career and find your purpose at work? Named a ‘Best Places to Work' by Crain's Chicago Business and The Charlotte Business Journal and with nearly 25 years in the construction industry, Builtech Services is among America's fastest growing, nation-wide construction services companies. We focus on ground-up new construction and tenant improvements in a variety of markets including Multi-Family, Retail, Automotive, Aviation and Hospitality. Our Core Values drive our actions as a company and as individuals - Trust, Passion, Humility, Respect, Integrity and Courage. We offer exciting projects, attractive compensation, and benefits along with the opportunity to become part of a creative, innovative organization that is focused on your growth and development. Builtech is seeking an Office Administrator ready to join our fast-paced and team-oriented environment. Responsibilities: Serve as the first point of contact for visitors and tenants; manage phones, mail, and a clean, welcoming reception area. Oversee office supply inventory, process purchase orders, and coordinate building needs. Support the CEO with calendar management, travel coordination, call and email screening, and confidential administrative tasks. Assist with tenant administration, including collecting rent payments, processing building expenses, resolving minor issues, and partnering with the Day Porter. Act as the liaison with our outsourced IT Service Partner for onboarding, equipment setup, permissions, and troubleshooting support. Provide training, guidance and support for new hires and existing employees on company systems and applications including troubleshooting IT issues and resolving user problems. Coordinate simple building technology needs (climate, security, etc.). Assist with internal communications, visitor hosting, and special projects as needed. Requirements: Alignment with Builtech's Core Values - Integrity, Humility, Trust, Respect, Passion & Courage. Strong verbal and written communication; able to support both technical and non-technical team members. Highly organized with the ability to manage multiple priorities and maintain accurate records. Proactive problem-solving skills and discretion with sensitive information. Comfortable learning new technology and providing basic user support. Ability to remain in a stationary position 95% of the time The ability to constantly operate a computer and other office productivity machinery, such as computer keyboards, copy machines, and computer printers. The ability to occasionally lift and carry lightweight office items like supplies or equipment. Valid driver's license. Benefits: Health, dental and vision insurance Health Savings Account (HSA) 401(k) with company match Unlimited performance time off (PTO) Company-paid life insurance Builtech Services, LLC is an equal opportunity employer. Equal employment opportunities are provided to all applicants and employees without regard to actual or perceived gender, sex, race, age, national origin, disability, religion, sexual orientation, veteran status or any other characteristic protected by applicable local, state or federal law. Job Type: Full-time Pay: $50,000.00 - $60,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Referral program Vision insurance Ability to Commute: Palatine, IL (Required) Work Location: In person

Title: Administrative Coordinator Classification: Non-Exempt About The Organization RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees. Position Summary The Administrative Coordinator handles essential office tasks in a fast-paced environment, focusing on billing and accounting. Responsibilities include processing invoices, payments, and reconciling accounts with billing software, ensuring accuracy, and resolving discrepancies. Additional duties involve managing incoming calls, scheduling, and general office support. Proficiency in MS Outlook, Excel, Word, and office equipment, along with strong organizational skills and attention to detail, are crucial for success in this role. Essential Functions Answering and directing incoming phone calls to the appropriate departments or personnel. Setting up jobs in the TCR system and electronically scheduling tickets for field technicians to perform daily rental setups, traffic closures, and flagging operations. Reviewing work tickets daily to ensure all required photos, items, and signatures are completed accurately. Handling filing and mailing tasks to maintain organized records and timely communication. Assisting with Accounts Receivable (AR) collections as needed to support financial operations. Managing the company's cell phone inventory, including setting up and activating phones for new hires and troubleshooting issues by coordinating with the designated cell phone and app contact. Serving as a backup to the Recruiter by assisting with tasks related to New Hire Orientation. Following all safety rules and regulations to ensure a safe work environment. Adhering to all company policies and procedures to maintain compliance and consistency. Performing other work-related duties as assigned to support team objectives and operational needs. Education, Experience And Skills Required High School Diploma or GED is required. Associates degree is preferred. Must have 2+ years of experience as an office administrative assistant, construction industry is a plus. Strong verbal, written and interpersonal skills. Attention to detail to ensure invoices are error-free and payments are applied correctly. Proficiency in using billing software and accounting systems is essential for processing invoices, payments, and reconciling accounts accurately. Strong numerical skills and the ability to analyze financial data are necessary to identify discrepancies, resolve billing issues, and provide accurate reports. Ability to work in a fast-paced construction office environment. Ability to organize and prioritize workload to meet deadlines. Proficient in MS Outlook, Excel and Word as well as skilled use of office equipment. Knowledge of TCR software a plus. EOE Statement RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans

Job DescriptionBenefits: Simple IRA w/ Company Match Competitive salary Dental insurance Health insurance Opportunity for advancement Paid time off Training & development Vision insurance Position Summary The Marketing/Office Assistant plays a key support role within our dynamic association management team. This position provides organizational, administrative, and marketing assistance to ensure the smooth delivery of services to multiple association clients. The ideal candidate is detail-oriented, creative, and enjoys working in a collaborative, fast-paced environment. Key Responsibilities Administrative & Office Support Provide general administrative support to staff and association clients. Assist with meeting scheduling, correspondence, and file organization. Maintain contact databases, membership records, and shared resources. Support event logistics (registration lists, signage, name badges, packing/shipping, etc.). Marketing & Communications Draft and proofread marketing copy for newsletters, social media, and email campaigns. Coordinate and execute marketing programs across multiple association clients. Monitor and engage on social media channels (LinkedIn, Facebook, Instagram, etc.). Post content on association websites and social media platforms. Track marketing metrics (email open rates, social engagement, etc.) and prepare summary reports. Creative & Design Create basic marketing materials such as flyers, web graphics, and social media images. Assist in maintaining brand consistency across platforms and materials. Support development of digital and print collateral for events and campaigns. Qualifications Associates or Bachelors degree preferred (Marketing, Communications, or related field). 13 years of administrative or marketing experience, preferably in an office or association environment. Strong writing, editing, and organizational skills. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and basic design tools (Canva, Adobe Express, etc.). Familiarity with social media platforms, email marketing tools, and website CMS preferred. Self-motivated with strong attention to detail and ability to manage multiple priorities.

Administrative Assistant - Algonquin, IL $50,000 -$56,000+ PTO, Benefits, 401k We're a national food and beverage leader with a product portfolio that includes 12 brands creating hundreds of well-known products enjoyed around the world. As part of a global manufacturing organization, you gain the best of both worlds: an innovative, fast-moving environment backed by the resources, stability, and reach of a global company. Our collaborative culture and worldwide presence create endless opportunities to learn, grow, and contribute. We're looking for an Administrative Assistant to support our Algonquin office. In this role, you'll be the first point of contact for visitors, vendors, and internal staff while ensuring smooth day-to-day operations. You will handle front-desk reception duties, provide administrative support to leadership and internal teams, and help keep documentation, communication, and office processes running efficiently. Responsibilities: Greet visitors, manage check-ins, and direct guests to the appropriate contacts or meeting areas. Answer and route incoming phone calls and monitor the main email inbox, escalating urgent matters when needed. Assist with planning and coordinating company events, including meetings, holiday celebrations, and team activities. Organize event logistics such as scheduling, vendor communication, supplies, and day-of setup to ensure smooth execution. Manage incoming documentation, mail, and deliveries to ensure proper distribution and follow-up. Assist with scheduling meetings, sending reminders, and coordinating calendars for internal leaders. Prepare and format memos, correspondence, and basic reports as requested. Support data entry, digital filing, and document management across various internal systems. Maintain organized physical and digital filing systems to ensure accurate recordkeeping. Coordinate with internal departments to gather required information or documentation. Update trackers, spreadsheets, and internal logs to keep key processes moving. Provide general administrative support for special projects or company initiatives. Qualifications: 1 year of administrative, receptionist, or office support experience, in a fast-paced or corporate setting required Professional and friendly communication skills both written and verbal Strong attention to detail and accuracy when handling paperwork, scheduling, and calls Experience managing digital and physical filing systems Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Ability to stay organized, prioritize incoming requests, and manage multiple tasks at once Comfortable being the face of the office and providing excellent first-point-of-contact service *Corporate Resources has been hired by our client to recruit for this open position and any/all other positions as requested and posted.